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HomeMy WebLinkAboutR-2006-170 BV Oil Company RESOLUTION NO. 2006-170 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE DIESEL FUELS FROM BV OIL COMPANY OF FLORIDA, IN AN AMOUNT NOT TO EXCEED $85,000.00 IN FISCAL YEAR 06/07, UNDER SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP REFERENCE #06-A-098, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the federal government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to purchase diesel fuels for City vehicles; and WHEREAS, the City Manager has determined that such diesel fuels can be purchased at the least cost to the City from BV Oil Company of Florida, under SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP REFERENCE #06-A-098, which is valid through May 31, 2007 with a continuation(extension) agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proposal from BV Oil Company of Florida for the purchase by the City of diesel fuels in an amount not to exceed $85,000.00 in Fiscal Year 06/07, under Southeast Florida Governmental Purchasing Cooperative Group Reference #06-A-098, valid through May 31, 2007, as extended a copy of which is attached in substantial form and identified in Exhibit "A", attached, is approved and the City Manager is authorized to pay BV Oil Company of Florida for such fuels from the General, Water, Sewer and Stormwater Budgets for Fiscal Year 2006-07. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on October 10, 2006. PATRICIA FLURY MAYOR-COMMISSIONER ATTEST: LOUISE STILSO_'N, CMC CITY CLERK APPROVED AS TO ORM AND CORRECTNESS BY: � i THOMAS J. A SbRO CITY ATTORNEY 2 RESOLUTION#2006-170 CITY of DANIA BEACH Agenda Item0 gap 0* 0 • Agenda Request Database Date of Commission Meeting: 10/10/2006 Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid/RFP ❑ Presentation ❑ Continued from: R@qUesteil�ACf1©n {Ideofity appropriate Action or Motion) s k Approval for diesel purchases in connection with an existing co-op bid. liUhy Acton is Necessary ' <x s ,�v..'�. , . To provide all City Departments'vehicles diesel fuel as needed. at Action Accomplishes ' r s .. .. . .... x .. . .. ,., Provides steady fuel supplies through co-op pricing. Purchasm Re nests ONLY < � F � Dept: Acct#: Amt: Fund: General: ® water: ❑X Sewer: ❑X Stormwater: ® Grants: ❑ Capital: ❑ Summary �. Exl ,anation/Bac ground 3wf V � ., .. . � p Coral Springs was the lead on the Southeast Florida Governmental Purchasing Cooperative Group for the purchase of diesel fuel supplies; as a member of this Group, the City of Dania Beach is entitled to purchase such fuel under this contract. Fiscal ImpactlCos uriiary tSrri t r . . . < 0 None-monies budgeted throughout various Departments' budgets < a r °' E r�€ - f ExhibitsAttachetl IN MIf Resolution Co-op award letter Memo Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit S AN 0,AUthotUddlcSignatUres'' c �� w iF ` i,s.. 9� _,a:?'. .;', ,�, ._.-,. >Uw, ;,,`,r,4.,-s. .r :^...' .... ,r h . • ', � :`, si: .,..' :_.. ., ;; ,,, '„r. ._,.. ,,. x...a'o MW­ Submitted by Leo Williams Date 10/02/06 Department Director Dominic Orlando Date 10/02/06 HR Director Date Finance Director Patricia Varney Date 10/02/06 City Attorney Thomas J. Ansbro Date 10/03/06 City Manager Date City Clerk User '. ' sI i,,..,, ., r,... .< .3T.,, P ,i.«... ., .a,m. a „n„:. T.. x.•.. 3k -<. ,.,, .. } 4 -C.', z r.µ„ .,fa#.Ye a �'�y {m ? 5 '9� Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ DEPARTMENT OF FINANCIAL SERVICES 4., ryr a: CIVY OF ® FLORIDA � L PURCHASING DIVISION r� May 18, 2006 Mr. Edwin Flores, President %r Urbieta Oil, Inc. 9701 Northwest 89 Avenue Medley,Florida 33178 REFERENCE: RFP 06-A-098,Diesel Fuel &Biodiesel for Southeast Florida Governmental Purchasing Cooperative Group Dear Mr. Flores: I am pleased to inform you that the Coral Springs City Commission, at their regular meeting on Tuesday,May 16,2006, awarded the biodiesel fuel to Urbieta Oil,Inc. items 8 and 9 of the RFP. The term of this contract is for a period of one year commencing • June 1, 2006 through May 31,2007 with two additional one-year renewal options available. The fuel purcliases will be based on a formula in which prices are based on the average weekly closing price as published in the Oil Price Information Service (OPIS) report (Port Everglades),plus a markup. The twenty-five government agencies participating in this RFP will be notified of this award. The City of Coral Springs looks forward to a successful business relationship in this regard. If you have any questions or concerns in this matter, please do not hesitate to contact me at your convenience. Si erely, Angelo Salomone Purchasing Administrator AS:cn cc: Southeast Florida Governmental Purchasing Cooperative Group i 9551 West Sample Road Coral Springs, Florida 33065 Phone(954) 344-1100 - Fax (954) 344-1186 www.coraisprings.org DEPARTMENT OF FINANCIAL SERVICES UjWLoPR,1r ,�y CITY OF (� FLORIDA PURCHASING DIVISION May 18,2006 Mr.Alex Varas,President B V Oil Company, Inc. D�; 7950 Northwest 58 Street Miami,Florida 33166 REFERENCE: RFP 06-A-098,Diesel Fuel &Biodiesel for Southeast Florida Governmental Purchasing Cooperative Group Dear Mr. Varas: I am pleased to infonn you that the Coral Springs City Commission, at their regular meeting on Tuesday,May 16, 2006,awarded B V Oil Company diesel fuel.#2, RFP items I through 7 (primary award). The term of this contract is for a period of one year • commencing June 1,2006 through May 31,2007 with two additional one-year renewal options available. The fuel purchases will be based on a formula in which prices are based on the average weekly closing price as published in the Oil Price Information Service(OPIS)report(Port Everglades),plus a markup. The twenty-five government agencies participating in this RFP will be notified of this award. The City of Coral Springs looks forward to a successful business relationship in this regard. If you have any questions or concerns in this matter,please do rot hesitate to contact me at your convenience. Sincerely, Angelo Salomone Purchasing Administrator AS:cn cc: Southeast Florida Governmental Purchasing Cooperative Group • 9551 West sample (toad • Coral Springs, Florida 33065 Phone (954) 344-1100 • Fax (954) 344-1186 www.coraisprings.org c DEPARTMENT OF FINANCIAL SERVICES 2 CITY OF 6yawLgwas FLORIDA Cod PURCHASING DIVISION May 18,2006 Mr. Amancio Alonso,President { MacMillan Oil Company of Florida, Inc. ✓"�'�" 2955 East 11 Avenue Hialeah,Florida 33013 REFERENCE: RFP 06-A-098,Diesel Fuel&Biodiesel for Southeast Florida Governmental Purchasing Cooperative Group Dear Mr. Alonso: I am pleased to inform you that the Coral Springs City Commission,at their regular meeting on Tuesday,May 16,2006, awarded MacMillan Oil Company of Florida,Inc. diesel fuel#2, RFP items 1 through 7 (secondary award). The term of this contract is for • a period of one year commencing June 1,2006 through May 31,2007 with two additional one-year renewal options available. The fuel purchases will be based on a formula in which prices are.based on the average weekly closing price as published in the.Oi1 Price Information Service(OPIS)report(Port Everglades),plus a markup. The twenty-five government agencies participating in this RFP will be notified of this award. The City of Coral Springs looks forward to a successful business relationship in this regard. If you have any questions or concerns in this matter,please do not hesitate to. contact me at your convenience. Si erely, Angelo Salomone Purchasing Administrator AS:cn cc: Southeast Florida Governmental Purchasing Cooperative Group • 9551 West Sample Road •.Coral Springs, Florida 33065 Phone (954) 344-1100 • Fax(954) 344-1186 www.coralsprings.org