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Home My WebLink AboutR-2006-177 ADPI FY2006-2007 RESOLUTION NO. 2006-177 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF OF THE CITY, TO ENTER INTO A LETTER OF AGREEMENT WITH ADVANCED DATA PROCESSING, INC. AND THE CITY OF DANIA BEACH, TO EXTEND THE EXISTING AGREEMENT FOR MEDICAL TRANSPORTATION BILLING SERVICES, FOR AN ADDITIONAL ONE YEAR TERM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has determined that a one year renewal of an existing agreement for medical transport billing services with Advanced Data Processing, Inc., 520 NW 165r" Street Road, Suite 201, Miami, Florida 33169 is desirable; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to execute a letter of agreement with Advanced Data Processing, Inc., for the continuation of transport billing services for the City for a one year term, beginning October 1, 2006. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section_3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on October 10, 2006. PATRICIA FLUKY MAYOR-COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FOPAI AND CORRECTNESS BY: THONIAS J. NSBRO, CITY ATTORNEY CITY OF ®AMA BEACH Agenda Item# 7e Agenda Request Item Date of Commission Meeting: 10/10/2006 Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑ Award Bid/RFP ❑ Presentation ❑ Continued from: .. Requested Action {Idenfity appropriate Action a�Mot,on)� � p- ` a Approval of extension of existing ADPI medical transportation agreement. e txs s Why Action is Necessaryf � f ` .. x, .'. ,. _. . _ ...... x. .Ww � 6..., .., To keep existing contract in force with all previously approved terms and agreements. What ion.Accomplishes " F a z .. ,,._ Continuation of current contract. PurchasJng Requests ONLY - � r ,.. ' Dept: 2201 Fire Rescue Acct#: 001-2201-522.31-10 Amt: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Summary Explanation%Background L This is the final year of a three year agreement providing for two 1 year extensions. Flscallm aCUCOst SUn7ma �� ,, rA ,, � 1 14, t z a Budgeted line item Extlt)ItS Attached 'r z '' � �q a r WI , .... sn,.. .Y.., �_. Resolution authorizing the city manager to enter into a letter agreement with ADPI to extend the existing agreement for an additional 1 year renewal of the existing agreement. (A hard copy of the letter agreement will be provided.) Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Submitted by Christy Lee Blocker Date 10/02/06 Department Director Ken Land Date 10/02/06 HR Director Date Finance Director Patricia Varney Date 10/02/06 City Attorney Thomas J. Ansbro Date 10/03/06 City Manager Laurence Leeds Date 10/03/06 City"Clerk Use UP . F Commission Action: Approved: ❑ Denied: ❑ Continued to: ❑ AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND ADVANCED DATA PROCESSING. INC. FOR RESCUE AMBULANCE BILLING & RELATED PROFESSIONAL SERVICES. THIS AGREEMENT, hereinafter "AGREEMENT", made and entered into this 261h day of March, 2003 by and between CITY OF DANIA BEACH, a political subdivision of the State of Florida, with principal offices located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004, hereinafter referred to as the "CITY", and Advanced Data Processing, Inc., a Delaware Corporation, authorized to do business in Florida, with principal offices located at 520 NW 165 Street, Suite 201, Miami, Florida 33169, hereinafter referred to as the "CONTRACTOR". WITNESSETH: WHEREAS, the parties hereto now wish to enter into an agreement, pursuant to which the CONTRACTOR will render those professional services in connection with said project as hereinafter provided; NOW THEREFORE, the parties hereto agree as follows: • 1. DEFINITION OF THE PROJECT. The objective of the project is to utilize the services of the CONTRACTOR to provide the CITY with ambulance billing and related services. 2. SCOPE OF SERVICES. The CONTRACTOR shall perform and carry out the work tasks presented in CONTRACTOR'S Scope of Work (Exhibit A), as summarized herein. All payments shall be paid directly to `CITY OF DANIA BEACH' or via "Locked-Box" facility as directed by the CITY. 3. TIME OF PERFORMANCE. This Contract shall be effective for a three-year period retroactive from October 1. 2002 through September 30, 2005, under the terms and conditions contained herein unless otherwise terminated. The CITY may, at its option, renew this agreement for two (2) additional one (1) year terms under the then in force terms and conditions by giving notice to CONTRACTOR at least sixty (60) days prior to expiration of the current term. 4. COMPENSATION AND METHOD OF PAYMENT. The CITY reserves the right to request changes in the services within the general scope of the Contract to be performed upon mutual written agreement by the CITY and CONTRACTOR which shall specify the change ordered and the adjustment of time and compensation required therefore. Any services added to the scope of this Contract by a change order shall be executed in compliance with all other applicable conditions of this Contract. No claim for additional compensation or extension of time shall be recognized unless contained in the duly executed change order. ADVANCED DATA PROCESSING, INC. September 28,2006 Mr. Kenneth Land, Fire Chief City of Dania Beach Fire Rescue 100 West Dania Beach Blvd Dania Beach, FL 33004 Dear Mr. Land: Advanced Data Processing, Inc. requests to renew our yearly agreement with the City of Dania Beach, originally entered into on March 26, 2003, for rescue ambulance billing and related professional services. The agreement shall, upon your signature below, have an effective date of October 1,2006 and run for a 12-month period until September 30,2007. Sincerely, Xf l ..� () Lam' William J. DeZbni COO a 7 City of Dania Beach • 520 NW 165", Street, Ste. 201, Miami FL 33169 800.226.1149 fax: 305.945.6692 emsclaims.com ADVANCED DATA PROCESSING, INC. • September 5,2006 City of Dania Beach Fire Rescue Attn: Mr. Benjamin Rudbeck 100 West Dania Beach Blvd Dania Beach, FL 33004 Dear Mr. Rudbeck: Subject: Contract extension letter(2 copies) Per our phone conversation, I have enclosed two (2) signed copies of the contract extension letter. Please execute on your side and mail one(1)copy back to me at: ADPI Attn: Darryl Hartung 500 NW 165t'Street, Suite 104 Miami, FL 33169 We continue to value our relationship with the City of Dania Beach and look forward to continuing our • mutually rewarding relationship well into the future. If you have any questions please call me at 305- 459-0653. Sincerely, DARRYL HARTUNG REGIONAL DIRECTOR ADVANCED DATA PROCESSING, INC. • 520 NW 16Vh St.,Ste.201,Miami,FL 33169 • Ph:305-459-0653 Fax:305-521-0776 dhartung(demsdaims.com CITY OF DANIA BEACH MONTHLY SUMMARY REPORT DATA FOR PERIOD ENDING 09/30/06 FISCAL YEAR END REPORT • Fiscal Year 2006 Highlights fas compared to FY 20051 Transports-up slightly at 2.8% Collections-up double digits at 10.2% Level of Service-slight improvement in ALS by 2% Oxygen Charges-down by 15% FY2001-FYTD2006 Transport Totals FY2001-FY2005 Collections/Deposits Analysis 4000 1 $900.000 $808 781 3500 2992 3253 3283 3375 $800,000 $734 236 3000 2618 $700,000 2500 $600,000 }YL ;$465 299$483 703 $500,000 �, 2000 17�/[ $4 1500 00 000 a` 3 1000 r i, $20Q000 n i Mi FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2001 FY 2002 FY 2003 FY2004 FY 2005 FY 2006 350 Transport Comparison by Month Fiscal Year Comparison 300 $820,000 S808 781 250 apt , $800.000 200 `' ■FY zoos $780,000 4 ' 100 i prY coos $760,000 1 5740,000 $734 236 50 0 $720,000 $700,000 1��,�, �nl� 46 J06 r i i �4*�� $880,000 e 7g, 2005 FY 2008 Q FY2005 vs FY2006 Monthly Collection Comparison BLS 8 ALS Ratios �'p�0p 80% 00 hk� 67% 67% 70,0 64% 66% 60 h 20.0 0 40/ a d,z t9 35 33° t �t 10, 20 ar X eF FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 0FY2005■FY2006 I®BLS■ALS1 ❑ALS2 Charge Mix Payor Mix Self Pay Self Pay Medicare 6% Medicare 26% 23% I 25% Medicaid 17% Insurance 41M.dicaid 12% Insurance - 57% 34% Charge Trend $175,000 $150,000 $125,000 $100,000 $75,000 $50,000 $25,00 $ 4. 10�e� ae ac �� o `ecc I � —FY 2006—FY 2005 J