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HomeMy WebLinkAboutR-2005-017 ADKINS AND ASSOCIATES, INC RESOLUTION NO. 2005-017 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO ACCEPT A WRITTEN PROPOSAL SUBMITTED BY ADKINS AND ASSOCIATES, INC. FOR THE PROVISION OF CONSULTING SERVICES IN CONNECTION WITH THE GENERAL OBLIGATION BOND ISSUE IN AN AMOUNT NOT TO EXCEED $50,000.00, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part IIl, Article 3, Section 4, subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of$15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are, as prescribed in pertinent part in the Charter, needed due to unusual conditions or emergencies; and WHEREAS, the City Manager has determined that consulting services needed by the City can be obtained at the least cost by accepting a written proposal submitted by Adkins and Associates, Inc., 2222 Ponce de Leon Boulevard, 6th Floor, Coral Gables, Florida 33134, for consulting services to be provided in connection with the General Obligation Bond issue; NOW, 'THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Commission finds that due to the presence of unusual conditions, it is necessary to authorize the City Manager to accept, in writing, the written proposal submitted by Adkins and Associates, Inc., a copy of which is attached as Exhibit A. An amount not to exceed $50,000.00 from the general administration contingency account to the Professional Service account is authorized to be transferred to fund the services to be provided by the consultant. Section 2. The City Manager and City Attorney are authorized to make minor revisions to the terms of such proposal as are deemed necessary and proper for the best interests of the City. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. • Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on January 25, 2005 C.K. MCELY MAYOR—COMMISSIONER ATTEST_ ROLL CALL: COMMISSIONER ANTON—YES COMMISSIONER CHUNN - YES LOUISE STILSON COMMISSIONER FLURY - YES CITY CLERK VICE-MAYOR MIKES -NO MAYOR MCELYEA—NO APPROVED AS TO JORAND CORRECTNESS: BY: • TH MA J ANSBRO CITY ATTORNEY 2 RESOLUTION NO. 2005-017 ADKINS+ Estimate & Authorization 2222 Ponce de Leon Boulevard • 61' Floor • Coral Gables, FL 33134 • 305-448-3117 • 305-448-8453 Fax January 13, 2005 Ms. Bonnie Tennchuk City of Dania Beach 2005 GO Bond Campaign Estimated Campaign Expenses Mail, 4 pieces $24,000.00 Poll $ 6,500.00 Banners $ 6,000.00 Yard Signs (250) $ 1,000.00 Handout $ 2,500.00 • Miscellaneous $ 5,000.00 TOTAL $45,000.00 We bill shipping, overnight carrier, service bureau charges for film and output, if necessary, and deliveries. Estimates are valid for 30 days from the date of proposal, Adkins intends to complete this project as authorized unless instructed otherwise by the client. Acknowledgement of this authorization represents a commitment on the client's part to pay for all services rendered and expenses incurred for this project, regardless of whether or not the work is used by client. Submitted by: Adkins & Associates, Inc. January_, 2005 Jon S. (Stan) Adkins, President Accepted by: City of Dania Be January_, 2005 Iran Pat , Cit anager Agenda Request Form City of Dania Beach JON Agenda Item: 7` Date of Commission meeting: 1/25/2005 Description of Agenda Item: Resolution approving proposal from Adkins & Associates Inc. Commission action being requested: Adopt Resolution or Ordinance 0 Expenditure ❑ Award BID / RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other(Please explain): Summary;explanation and background Staff is requesting approval for City Manager to execute a written proposal from Adkins &Associates, Inc. regarding the General Obligation Bond issue. Staff also requests total amount, not to exceed $50,000.00, be transferred from the general administration contingency account to the Professional -- • Service account to fund the services to be provided by the consultant__ Attached,exhibits and additional backup materials(Please list): Proposal from Adkins &Associates, Inc. - electronic attachment Resolution -electronic attachment For purchasing requests ONLY Department: General Administration Amount: $50,000.00 Fund: General: © Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Professional Service Account Number: 001-1800-519.31 -10 Submitted by: btemchuk Date: 1/13/2005 Department Director.' btemchuk Date: 1/13/2005 Admin. Services Director: Date: Finance Director: pvarney Date: 1/14/2005 • City Manager: ipato Date: 1/19/2005 9t FLORIDA February 7, 2005 Jon S. (Stan) Adkins, President 2222 Ponce de Leon Boulevard 61h Floor Coral Gables, FL 33134 RE: CONSULTING SERVICES IN CONNECTION WITH THE GENERAL OBLIGATION BOND ISSUE Dear Mr. Adkins: On January 25, 2005, the Dania Beach City Commission adopted Resolution No. 2005-017 accepting a written Proposal submitted by your • company, in connection with the above. We enclose a copy of the resolution and two original Estimate/Authorizations that have been executed by the City of Dania Beach. These documents now require final execution by your company. Upon execution, please keep one original and return the other original to me for our records. If you have any questions regarding this agreement, please contact Bonnie Temchuk, Assistant to the City Manager, at 954-924-3613. Sincerely, Miriam Nasser Deputy City Clerk Enclosures "Broward's First City" 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 Nvww.ci.dania-beach.fl.us