The URL can be used to link to this page

Home My WebLink AboutR-2005-018 Musco Lighting FRDAP Meli Park improvements RESOLUTION NO. 2005-018 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA RATIFYING THE AUTHORITY OF THE CITY MANAGER IN CONNECTION WITH THE PURCHASE OF MATERIALS WHICH WERE NEEDED TO COMPLETE A PROJECT KNOWN AS "FRDAP MELI PARK IMPROVEMENTS", INCLUDING, BUT NOT LIMITED TO, ELECTRICIAL SERVICES, IN AN AMOUNT NOT TO EXCEED $22,000.00 FROM MUSCO LIGHTING, UNDER ST. JOHN'S COUNTY CONTRACT NO. 03-43; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the federal Government, state of Florida or a Florida county or municipality; and WHEREAS, the City Manager had determined that it was necessary to purchase materials in an amount not to exceed $22,000.00 from Musco Lighting for use in the project known as "FRDAP Meli Park Improvements"; and WHEREAS, the City Manager had determined that such purchase could be made at the least cost to the City by purchasing such materials, including, but not limited to, electrical services from Musco Lighting, under St. Johns County Contract Bid No. 03-43, a copy of which is attached to this Resolution and made a part of it as Exhibit"A"; and WHEREAS, due to a grant application dealine, it was necessary to obtain the services to ensure that they were subject to grant funding, and therefore retroactive approval of the purchase is now necessary; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: ® Section 1. That the City Manager is authorized to pay Musco Lighting an amount not to exceed $22,000.00 for materials and items as specified in the foregoing recital clauses, which clauses are incorporated by this reference, as such purchase was required to be made, in connection with the FRDAP (Florida Recreation Development Assistance Program) Meli Park Improvements grant. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on January 25, 2005. C.K. MCELYEA MAYOR—COMMISSIONER ATTEST: ROLL CALL: COMMISSIONER ANTON - YES COMMISSIONER CHUNN - YES LOUISE STILSON COMMISSIONER FLURY - YES CITY CLERK VICE-MAYOR MIKES - YES MAYOR MCELYEA - YES APPROVED AS TO FORM%AND CORRECTNESS: BY: /� THOMAS)J. ANSBR CITY ATTORNEY 2 RESOLUTION 42005-018 _ Agenda Request Form City of Dania Beach 70 Agenda Item: Date of Commission meeting: 1/25/2005 Description of Agenda Item: Resolution approving electrical materials and services through Musco Lighting Commission action being requested: Adopt Resolution or Ordinance 0 Expenditure ❑ Award BID / RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other (Please explain)` Summary explanation and,background: Staff is requesting retroactive approval to purchase materials and services from Musco Lighting under the St. John's County contract#03-43 to comply with the project known as"FRDAP Meli Park Improvements". Items purchased included lights, poles,wiring and installation. The grant deadline was December 31, 2004 and all items were required to be completed. The electrical company under contract with the City was unable to meet this timeline therefore, under the St. John's County contract, Musco Lighting was used to complete the project. Attached exhibits and additional backup materials (Please list): St_John's County contract#03-43 - Paper Attachment Resolution - electronic attachment For purchasing requests ONLY Department: Amount: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Account Number: Submitted by: btemchuk Date: 1/13/2005 Department Director: btemchuk Date: 1/13/2005 Admin. Services Director: Date: Finance Director.- pvarney Date: 1/18/2005 10 City Manager: ipato Date: 1/19/2005 a Board of County Commissioners r Of a otMa Pulnavng Department PO Drawer 349 PHONE(M)8232540 ® Seint Augaline,FL FAX(904)SM548 32G8SG3�9 January 27. 2004 Contract Connection,Inc. Attn: Todd B. Krobn 504 South 2"u St, Jacksonville Beach, FL 32250 Re: Bid No. 03-43,Price.Agteement for Playground/Park Equipment Dear Mr. Krohn, Please find enclosed the executed contract extension agreement. The department will need to have a purchase order issued for any services they receive. As a reminder, please reference the purchase order number on the appropriate invoices. If you have any questions,please call me at ® 904-823-2541. Thank you for doing business with St. Johns County. Sincerely, Rudy Go a CPP V2� Contract Coordinator St. Johns County Purchasing Department Cc: Dan Weimer. Parks &Recreation Department CONTRACT EXTENSION AGREEMENT FOR BID NO. 03-43 THIS AGREEMENT is made tlus _ day of(fAijAfq 2004 by and between ST. JOHNS COUNTY, hereinafter. called "OWNER". and Contract Connection, Inc., hereinafter called "CONTRACTOR:'. WITNESSETH:That for azld in consideration afthc paym,,ent and agreements hereinafter mentioned: 1. The CONTRACTOR will. commence with providing annual requirements for Playground/.Park Equipment. 2. The CONTRACTOR agrees to provide the item/service as described in the CONTRACT DOCUMENTS and comply with the price agreements. Purchase Release Orders will be issued to the CONTRACTOR. 3. The CONTRACTOR will commence service as required by the CONTRACT DOC.?MENTTS bcginning February 1,2004 and Contract will terminate January 31, 20Ah.pis Contract may be extended in one(1)year increments for a maximum of four(4) one year renewals after negotiations with the CONTRACTOR and providing 1)continucd satisfactoryperformance;2) annual budget appropriation; and 3) negotiated increases not to exceed prior 12 months CPI and Contract Extension is approved by the Purch asiiig Manager and the Director ofParks and Recreation or their designees. 4. The term CONTRACT "DOCUMENTS".means and includes the following: (1) ADVERTISEMENT FOR BIDS AND INSTRUCTION TO BIDDERS (2) BID PROPOSAL- COUNTY HID FORM& ATTACHMENT A (3) BID SPECIFICATIONS & CONDITIONS (4) CONTRACT AGREEMENT (5) CONTRACTOR'S PROPOSAL DATED December 18, 2002 (5) ATTACHMENTS (6) ADDENDA(I. 2.AND 3) (7) NOTICE OF AWARD (8) CONTRACTOR'S LETTER DATED S. The Contract Agreement shall be bindir;g upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. C.-1 ® IN WJTNESS WHEREOF,the parties hereto have executed or caused to be executed by tbeirduly authorized officials,this Agreement,five(S)copies ofwhich shall be deemed an original on the date first above written. Owner Contractor St. Johns Courtly I1oard of. C�, +cr I,OnAECfi/�I� Seal Count oinmissioners Se 1 ' (Typed Nafrrie) (Typed Nam.e) B : IB Signs a i.gnature Jo e Bggch,Purchasing Manager Printed Name & Title Printed Name&Title Date f Execution Date of Execution Cheryl S ckland, Cler. of Courts r� CBy: lerD k-o Date of Execution CT-2