HomeMy WebLinkAboutR-2005-066 Communication Policy RESOLUTION NO. 2005-066
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, ADOPTING A "COMMUNICATION POLICY"
GOVERNING COMMUNICATIONS BETWEEN ELECTED OFFICIALS
AND CITY EMPLOYEES; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH FLORIDA.
Section 1. That consistent with the City Charter (Part 11, "Legislative Branch and
Legislation", Article 1, "City Commission", Section 7, "Limitations on Powers"), the City
Commission of the City of Dania Beach deems it in the best interest of the City Commission and
all City employees to adopt a"Communication Policy". The policy shall provide as follows:
The City Commission and the City Manager have decided that a Policy
should be created and distributed to all City employees, so that all City
Commissioners and employees are aware of and understand how the Charter
provision governing communications between elected officials and all City
employees (City Charter, Part II, Article 1, Section 7) is intended to be applied.
The City Manager has delegated to each of the Department Directors the
authority to respond to any City business-related matter raised by any City
Commissioner. Contacts (communications) between a City Commissioner and a
City employee, when of a casual nature and unrelated to City business, are always
permitted. However, if any City business is involved, employees are required to
ask the City Commissioner to contact the appropriate Department Director. In
turn, the Director will contact the City Manager if the City business matter
warrants the attention of the City Manager.
The City Commissioners are aware that they cannot, due to the Charter
provision mentioned above, ever "give orders" or directives to any City
employee, including Department Directors. If a question ever arises as to this
Policy, the City Commissioner, the City employee or both are always free to first
contact the City Department Director for guidance or assistance. Furthermore, if a
request for information by a Commissioner may require an extensive commitment
of time by the Department Director or staff, resulting in a loss of resources for
normal city operations, the Department Director will forward the request to the
City Manager for consideration and resource planning.
For any breach or violation of the policy, the City Commission may, after
deliberation and consideration of all relevant facts at a regular meeting of the City
Commission, issue a public reprimand or adopt a resolution which publicly
® censures the violator, dependent upon the nature and circumstances of the breach
or violation.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on April 26, 2005.
Q"'
ANNE CASTRO
MAYOR— COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON - YES
C/ ) COMMISSIONER BERTINO —NO
LOUISE STILSON COMMISSIONER MCELYEA -NO
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CASTRO - YES
APPROVED AS TO FORM AND CORRECTNESS:
BY: r _\ - (V/
TH M S J.)J4SbRO
CITY ATTORNEY
2 RESOLUTION 42005-066
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CITY OF DANIA BEACH
MEMORANDUM
TO: Mayor and City Commission
CC: Ivan Pato, City Manager
FROM: Tom Ansbro, City Attorney
DATE: April 19, 2005
RE: City Commission-City Employees Communication Policy
Attached is a Resolution which will formally adopt the Policy discussed at the April 12,
• 2005 City Commission meeting. A last paragraph has been added to provide for public
reprimand or adoption of a resolution of censure dependent upon the circumstances of a
violation. This is now ready for consideration and adoption by the City Commission.
•