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Home My WebLink AboutR-2005-095 Microsoft Licenses for 2005 RESOLUTION NO. 2005-095 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE MICROSOFT LICENSES FOR CITY COMPUTERS IN AN AMOUNT NOT TO EXCEED $21,800.00, UNDER THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES CONTRACT NO. 255-001-01-1, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to purchase Microsoft licenses for City computers in an amount not to exceed $21,800.00 ; and WHEREAS, the City Manager has determined that such purchase can be made at the least cost to the City by purchasing Microsoft licenses, under a State of Florida Department of Management Services Contract,No. 255-001-01-1, a copy of which is attached and made a part of this resolution as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to purchase Microsoft licenses for City computers under the State of Florida Department of Management Services Contract,No. 255-001- 01-1 in an amount not to exceed $21,800.00. Section 2. That all resolutions or parts of resolutions in conflict with this resolution shall be repealed to the extent.of such conflict. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 14th day of June, 2005. ANNE CASTRO MAYOR—COMMISSIONER " ATTEST: ROLL CALL: COMMISSIONER ANTON - YES COMMISSIONER BERTINO—YES LOUISE STILSON COMMISSIONER MCELYEA - YES CITY CLERK VICE-MAYOR FLURY - YES MAYOR CASTRO - YES APPROVED AS TO ORM AND CORRECTNESS: BY: THOMA J. NSBRO CITY A TORNEY 2 RESOLUTION#2005-095 —.. � I , ), , Page 1 of Cook, Chuck From: Thomas Naelon [Thomas_Naelon@SHI.com] Sent: Friday, June 10, 2005 12:39 PM To: Cook, Chuck Subject: SHI Quote 1268896, Microsoft Enterprise Renewal w/Growth Pricing Proposal w Quotation#: 1268896 Created On: Jun-10-2005 Valid Until: Jul-10-2005 City of Dania Beach Account Executive Chuck Cook Thomas Naelon 100 West Dania Beach Blvd. 18069 SW 152nd Ave. Dania Beach, FL 33004 Miami, FL 33187 Phone:954-924-3636 Phone: 305-971-5266 Fax: 954-921-2604 Fax: 305-971-5283 Email: ccook@ci.dania-beach.fl.us Email: thomas_naelon@shi.com All Prices are in US Dollar(USD) Product Qty Your Price Total • 1 MS Enterprise Desktop-SA Annual Payment-Office Pro/Win Pro/BO CAL 110 $159.85 $17,583.50 MICROSOFT-Part#:A01-00039-SA 2 MS Enterprise Desktop-L/SA Annual Payment-Office Pro/Win Pro/BO CAL 15 $231.00 $3,465.00 MICROSOFT-Part#:A01-00039-SA 3 Windows Svr Std Win32 Listed Languages SA MVL EA Renewal Annual Payment 3 $124.77 $374.31 MICROSOFT-Part#: P73-00225 4 Exchange Svr Listed Languages SA MVL EA Renewal Annual Payment 1 $121.29 $121 29 MICROSOFT-Part#:312-02357 5 SQL Svr Standard Edtn Listed Languages SA MVL EA Renewal Annual Payment 1 $115.48 $115.48 MICROSOFT-Part#:228-01722 6 Sys Mgmt Svr Ent Ed Listed Languages SA MVL EA Renewal Annual Payment 1 $99.48 $99.48 MICROSOFT-Part#: 271-01148 Total $21,759.06 Additional Comments Florida State Contract 252-024-01-1 6/13/2005 rage 1 of . CERTIFICATION OF CONTRACT TITLE: Principal Technology: Microsoft Software, Maintenance & Services CONTRACT NO.: 255-001-01-1 CONSULTING: EFFECTIVE: February 8, 2001 through February 7, 2004 RENEWAL: February 8, 2004 through February 7, 2007 (Rev 22 Jan 04) SOFT_WARE LICENSES_(SOFTWARE HOUSEINTERNATIONAL): EFFECTIVE: April 1, 2004 through March 31, 2006 ACADEMIC SELECT: EFFECTIVE: February 23, 2004 through February 28, 2007 (New 23 Feb 04) SUPERSEDES: New (Consulting Services) 255-001-00-1 (Software) BID NO.: Negotiate (Consulting Services) 19-252-001-R (Software) CONTRACTOR(S): Microsoft Corporation (A) (Consulting Services) Software House International (P) (Software) A. AUTHORITY_- Upon affirmative action taken by the State of Florida Department of Management Services on January 12, 2001, a contract has been executed between the State of Florida and the designated contractors. B. EFFECT - This contract was entered into to provide economies in the purchase of Software, Maintenance, and Consulting Services by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. All contract purchase orders shall show the State Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to • the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. h.ttp://fcn.state.tl.us/st—contracts/25500 101 I/certification.htm 6/1312005 OUM, J I-' Page 2 of 2 E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. F. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to State Purchasing for receipt no later thap 90 days prior to the expiration date of this contract. Authorized Signdture DSP/sp/mej Attachments http://fcn.state.fl.us/st—contracts/25500 10 1 I/certification.htm 6/13/2005 Page 1 of ,Principle Technology: Microsoft Software, Maintenance Services 255-001 -01 -1 Revisions Rev I (30 April 02) Rev 2 ( 1 1 Aug 03) Rev 3 (22 .Ian 04) Rev 4 (23 Feb 04) Rev 5 (31 Mar 04) Rev 1 (30 April 02) Suite 315 April 30, 2002 MEMORANDUM NO.: TO: User Agency FROM: Director State Purchasing SUBJECT: Contract No. 255-001-01-1 Title: Principle Technology: Microsoft Software, Maintenance & Services The following changes have been made to the subject contract: o Software House International has changed the contact person on their Ordering Instructions. o The Contract Administrator has been changed from Vonnie Allen to William Spencer. Any questions or problems in delivery or service that may arise regarding this contract should be directed to William Spencer at (850) 921-6027, Suncom 291-6027, pen��bicrdnu.stute.tl.u . W S/meb Rev 2 (11 Aug 03) Suite 315 August 11, 2003 MEMORANDUM NO.: (255-001-01-1)-2 http://www.state.fl.LIS/St—contracts/25500101 I/revisions.htm 6/13/2005 t'-%J1 IL1 Ql.l 1v U111UG1J -- vF�uuvi uuvuiiuuuti Page 2 of-z TO: User Agency FROM: Director, State Purchasing SUBJECT: Contract No. 255-001-01-1 Title: Principle Technology: Microsoft Software, Maintenance & Services This contract has been revised to add Amendment 1 in support of MyFloridaMarketPlace. The amendment can be viewed HERE. The contract administrator has been changed from William Spencer to Steve Poole. Any questions or problems in delivery or service that may arise regarding this contract should be directed to Steve Poole at (850) 488-4945, Suncom 278-4945, puofes("�udrns.stat�.tl.us DSP/sp/meb Rev 3 (22 Jan 04) Suite 315 January 22, 2004 MEMORANDUM NO.: (255-001-01-1)-3 TO: User Agency g Y FROM Director, State Purchasing SUBJECT: Contract No. 255-001-01-1 Title: Principle Technology: Microsoft Software, Maintenance & Services The subject contract has been renewed from February 8, 2004 through February 7, 2007 The Contract Administrator has been changed from Steve Poole to Stu Potlock. Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract ;Vdministrator. DSP/ Rev 4 (23 Feb 04) Suite 315 February 23, 2004 • MEMORANDUM NO.: (255-001-01-1)-4 http://www.state.fl.us/st contracts/255001011/revisions.htm 6/13/2005 , Page 3 of TO: User Agency • FROM: Director, State Purchasing SUBJECT: Contract No. 255-001-01-1 Title: Principle Technology: Microsoft Software, Maintenance & Services The following section has been added to the subject contract: ACADEMI_C_SELECT; EFFECTIVE: February 23, 2004 through February 28, 2007 (New 23 Feb 04) Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator. DSP/ Rev 5 (31 Mar 04) March 31, 2004 Suite 315 . MEMORANDUM NO.: (255-001-01-1)-5 TO: User Agency FROM: Director, State Purchasing SUBJECT: Contract No. 255-001-01-1 Title: Principle Technology: Microsoft Software, Maintenance & Services The following section has been added to the subject contract: SOFTWARE LICENSES.(SOFTWARE HOUSE I_NTERNATIONAL): EFFECTIVE: April 1, 2004 through March 31, 2006 (New 31 Mar 04) Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract .=\�In�inis(r�it��r. DSP/ http://www.state.tl.us/st_contracts/25500101 1/revisions.hhn 6/13/2005