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HomeMy WebLinkAboutR-2005-118 Premiere Building Services RESOLUTION NO. 2005-118 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AWARDING THE BID FOR JANITORIAL SERVICES FOR THE CITY OF DANIA BEACH TO PREMIERE BUILDING SERVICES, INC. AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH THE COMPANY FOR SUCH SERVICES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that contracts for the purchase of supplies, services, equipment and materials for the City government in excess of fifteen thousand dollars ($15,000.00) shall not be entered into or let except by authorization and approval of the City Commission, after advertisement for bids in a newspaper published in Broward County, Florida, with such publication to be published weekly for two (2) consecutive weeks with the first publication to be not less than fifteen (15) days prior to the reception of bids; and WHEREAS, the City Manager has determined that there is a need to contract for janitorial services for the City of Dania Beach Administrative Center, the Public Services Administrative building, the Human Resource offices and the Fire Administrative building; and WHEREAS, bids and specifications for Janitorial Services were advertised and responses were received on May 19, 2005; and WHEREAS, the City Manager has determined, after review of the bids received, that such services can be provided at the least cost to the City by awarding the bid to Premiere Building Services, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That subject to the provisions of Section 2, below, the offer received from Priemere Building Services Inc. for janitorial services for the City facilities known as the Administrative Center (exclusive of those spaces occupied by the Broward Sheriff's Office), the Public Services Administrative Building, the Human Resource offices and the Fire Administrative building, as such services are identified in substantial form in Exhibit "A", attached, is approved and accepted, and the appropriate City officials are authorized to execute an agreement with the company for such services in the amount of$18,384 for the initial year. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to such sgreement as are deemed necessary and proper for the best interests of the City. Such agreement and award of the bid shall not be deemed finally accepted by the City unless and until the City has completed its execution of the agreement. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on August 23, 2005. 0"" 6-)rz) ANNE CASTRO MAYOR ATTEST: ROLL CALL: COMMISSIONER ANTON - YES —r7 COMMISSIONER BERTINO - YES LOU-ISE STILSON COMMISSIONER MCELYEA - YES CITY CLERK VICE-MAYOR FLURY - YES MAYOR CASTRO —YES APPROVED AST FORM AND CORRECTNESS: BY: I �i TH MAS 1. 0§13RO CITY ATTORNEY RESOLUTION#2005-118 EXHIBIT "A" SERVICE FOR ADMINISTRATION CENTER (CITY HALL) 100 West Dania Beach Blvd., Dania Beach, Florida Work to be done Monday through Friday after 5 p.m. Daily: ® Dust and clean all fixtures (including restrooms), counter tops, doors, door frames, kick plates, tables, chairs and window ledges and baseboards o Empty waste receptacles and wash as necessary © Empty and damp clean all outside ash trays ® Clean, sanitize and polish drinking fountains © Sweep, dust mop, vacuum and/or damp mop all floors © Spot clean glass doors, glass windows and mirrors © Spot clean carpets as needed • Refill all paper and soap dispensers, replace urinal disinfectant blocks as needed o Spot clean restroom partitions and walls © Wipe down exterior of all appliances and cabinet doors ® Lock entrance doors and turn lights off after completion of daily work SERVICE FOR FIRE ADMINISTRATION CENTER 102 West Dania Beach Blvd., Dania Beach, Florida Work to be done after 5 pm Three times per week: ® Dust and clean all fixtures (including restrooms), office furniture, file cabinets, desks, credenzas, counter tops, display units and window ledges. o Spot clean doors, doorframes and light switches, spot clean walls ® Empty all waste receptacles and take out to designated area. o Clean all internal glass partitions and entrance glass. ® Clean and sanitize drinking fountains • Refill all paper and soap products m Turn off designated lights and lock doors and windows RESOLUTION 92005-1 18 Once a month a Damp wipe all high and low shelves, surfaces and corners beyond the reach of normal dusting, dust all picture frames ® Polish all office furniture, desks, credenzas, shelves, etc. © Vacuum fabric type furniture and wipe clean plastic and leather furniture ® Clean and polish all chrome chairs and table legs o Dust all Venetian blinds ® Dust light fixtures and ceiling vents ® Dust all plastic plants © Clean and sanitize all telephones SERVICE FOR HUMAN RESOURCE OFFICES 4 South Federal Highway, Dania Beach, Florida Work to be done after 5 pm Three times per week: © Dust and clean all fixtures (including restrooms), office furniture, file cabinets, desks, credenzas, counter tops, display units and window ledges • Spot clean doors, doorframes, light switches and walls ® Empty all waste receptacles and take out to designated area o Clean all internal glass partitions and entrance glass 0 Clean and sanitize drinking fountains ® Damp wipe all high and low shelves, surfaces and corners beyond the reach of normal dusting, dust all picture frames a Polish all office furniture, desks, credenzas, shelves, etc. © Clean and sanitize all telephones © Vacuum fabric type furniture and wipe clean plastic and leather furniture ® Clean and polish all chrome chairs and table legs ® Dust all Venetian blinds a Dust light fixtures and ceiling vents ® Refill all paper and soap dispensers o Turn off designated lights and lock doors RESOLUTION 42005-118 SERVICE FOR PUBLIC SERVICES OFFICES 1201 Stirling Road, Dania Beach, Florida Work to be done after 5 pm Three times per week: ® Dust and clean all fixtures (including restrooms), office furniture, file cabinets, desks, credenzas, counter tops, display units and window ledges ® Spot clean doors, doorframes, light switches and walls m Empty and wash all ashtrays, clean all sand urns ® Empty all waste receptacles and take out to designated area s Clean all internal glass partitions and entrance glass ® Clean and sanitize drinking fountains and water coolers o Vacuum and spot clean all carpeted areas © Dust and damp mop all ceramic and resilient floor areas o Sweep all concrete floor areas ® Disinfect all tables, sinks and kitchen counters, disinfect exterior of all appliances ® Refill all paper and soap dispensers • Clean and polish all restroom fixtures and dispensers a Clean and disinfect wash basins, toilet bowls, urinals ® Clean and disinfect restroom walls and partitions a Clean and sanitize all telephones 0 Mop all restroom floors with germicidal solution © Polish all metal and mirrors in restrooms m Clean janitors closet a Turn off designated lights and lock doors and windows Once a month e Damp wipe all high and low shelves, surfaces and corners beyond the reach of normal dusting, dust all picture frames © Polish all office furniture, desks, credenzas, shelves, etc. o Vacuum fabric type furniture and wipe clean plastic and leather furniture o Clean and polish all chrome chairs and table legs ® Dust all Venetian blinds ® Dust light fixtures and ceiling vents RESOLUTION #2005-118 Exhibit "A" AGREEMENT THIS IS AN AGREEMENT ("Agreement"), dated September 1st, 2005 between: THE CITY OF DANIA BEACH ("City"), a Florida municipal corporation, with a business location at 100 WEST DANIA BEACH BOULEVARD, DANIA BEACH, FLORIDA 33004, and PREMIERE BUILDING SERVICE, INC. ("Contractor"), a Florida corporation with its principal place of business located at 1945 NE 207`h STREET, NORTH MIAMI BEACH, FLORIDA 33179. In consideration of the mutual terms, conditions, promises, covenants and payments set forth in this Agreement, the sufficiency and receipt of which are. acknowledged, City and Contractor agree as follows: ARTICLE 1 PREAMBLE In order to establish the background, context and frame of reference for this Agreement, and to generally express the objectives and intentions of the parties, the following statements, representations and explanations are the predicates for the undertakings and commitments included within the provisions which follow, and may be relied upon by the parties as essential elements of the mutual considerations upon which this Agreement is based. 1.1 The Contractor, for the consideration fully set out below, shall furnish all the materials, equipment and labor to perform all work requested by the City, all in full and complete accordance with the City's Invitation to Bid and Contractor's response to it, which document is attached and a made part of this Agreement. 1.2 The City advertised its notice to bidders of the City's desire to have the Project completed, pursuant to the bid entitled: INVITATION TO BID JANITORIAL SERVICES 1.3 On August 23, 2005, the City awarded the bid to Contractor and authorized the proper City officials to enter into this Agreement with Contractor. ARTICLE 2 SERVICES AND RESPONSIBILITIES 2.1 Contractor agrees to do everything required by this Agreement and to comply with any and all other provisions in the documents and items incorporated by reference into this Agreement. Contractor also agrees to perform all clean-up and bear the expense of any off-site disposal, which is or may be necessitated by its work. • 2.3 Contractor represents to City, with full knowledge that City is relying upon these representations when entering into this Agreement with Contractor, that Contractor has the expertise, experience and work force sufficient to timely perform the services to be provided by Contractor pursuant to the terms of this Agreement. 2.4 Contractor represents to City that Contractor is properly licensed by all applicable federal, state and local agencies to provide the services specified under this Agreement. If any of the Contractor's licenses are revoked, suspended or terminated for any reason by any governmental agency, Contractor shall notify the City immediately. 2.5 Contractor agrees to conduct all work and services under this Agreement in accordance with all applicable federal, state and local laws and regulations. Contractor will identify all governmental authorities and agencies having jurisdiction to approve work and Contractor agrees to obtain all permits and approvals from any and all such governmental authorities which have jurisdiction. If permitted by the permitting agency, and if City can realize a cost savings by such action, City may authorize the Contractor to seek required permits on behalf of and in the name of City as its Contractor; provided, however, that Contractor agrees to fully indemnify and hold harmless the City in all respects as a result of the obtaining of any and all such permits and approvals. Without limiting the foregoing, City agrees to reimburse Contractor, upon City's receipt of adequate proof that Contractor has paid same, the amounts of all permit fees incurred by Contractor in connection with the applications, processing and securing of approvals or permits which are required to be obtained from all governmental authorities which have jurisdiction over any and all aspects of this work, except City permits and fees which shall be waived and except for so much of any fees as to which the City is required to remit to other governmental agencies. 2.6 City's Purchasing and Contracts Coordinator (the "Coordinator"), or her designated representative, will be the person through whom Contractor must communicate all information pertaining to the Agreement. 2.7 Contractor shall guarantee all work against poor workmanship for a period of one year and shall immediately correct any defects which may appear upon written notification by the City's Coordinator or her designated representative. Defective materials shall be warranted to the extent of the manufacturer's applicable warranty. ARTICLE 3 • TERMS AND CONDITIONS 3.1 Contractor shall begin to perform the work as and when so directed by the Coordinator. 3.2 This Agreement may be terminated by City if Contractor fails to perform the work to City's sole and reasonable approval, after City sends written notice of any deficiency to Contractor and Contractor does not cure such deficiency within five (5) days from the date of such notice. In such event, the Contractor shall be paid compensation for completed work accepted by the Coordinator, if such work meets City's sole and reasonable approval, which approval will not be unreasonably withheld. In the event that the Contractor abandons work specified in this Agreement or causes it to be terminated, Contractor shall indemnify the City against any loss pertaining to its abandonment up to a maximum of the amount to be paid under this Agreement. All finished or unfinished materials, documents and reports prepared by Contractor shall become the property of City and shall be delivered by Contractor to City before payment, if any, is made to Contractor by City. ARTICLE 4 COMPENSATION AND METHOD OF PAYMENT 4.1 Contractor shall be compensated as specified in the Invitation to Bids. 4.2 Payment will be made to Contractor at: Premiere Building Services, Inc. 1945 NE 2071h Street North Miami Beach, FL 33179 4.3 The acceptance of work shall constitute a, waiver of all claims by the City except for any or all claims arising from the guarantee in this Agreement and the Invitation to Bid, unsettled liens, lawsuits, deficiencies or faulty work appearing within one (1) year after final payment for such work. The acceptance of payment shall constitute a waiver of all claims against City by the Contractor. 4.4 Contractor shall, before any final payment is made by City, provide City copies of releases of all liens from any and all subcontractors, materials' providers and the like, who or which supplied or furnished any labor, services or materials that were used in the Work. Contractor shall then furnish the City a "No Lien Affidavit". Final payment shall be made upon submission by the Contractor of evidence satisfactory to the City that all payrolls, material bills and other costs incurred by the Contractor in connection with the work, have been paid in full, and after all guarantees and specifications for products, materials or both incorporated into the Work that appear in this Agreement and as otherwise set forth in the Invitation to Bid have been furnished to and found acceptable by the City. ARTICLE 5 CHANGES IN SCOPE OF WORK City or Contractor may request changes that increase, decrease or otherwise modify the work, as described in this Agreement. These changes may affect the compensation specified above and, if so, they must be described in a written amendment, executed by the authorized agents of both of the parties, prior to any deviation from the terms of this Agreement. In no event will Contractor deviate or permit deviation from the work described in this Agreement without City's advance written consent. ARTICLE 6 PROTECTION OF CITY'S PROPERTY At all times during the performance of this Agreement, the Contractor shall protect the City's property and the property of others from all damage whatsoever on account of Contractor's performance of work. ARTICLE 7 INDEMNIFICATION 7.1 Contractor shall indemnify and hold harmless City and the City's officers, employees and agents as specified in the Invitation to Bid. • 7.2 The Contractor agrees to release the City from and against any and all liability and responsibility in connection with the work. If Contractor exposes City to liability for any reason arising out of the work, Contractor's compensation may be withheld until City can determine the extent of City's exposure and City retains the right to offset any amounts related to such matters against Contractor's compensation, if any. City will notify Contractor in writing when it determines Contractor may have exposed City to any liability and City will provide a reasonably ascertainable date by which resolution of the exposure, offset or both will be determined. ARTICLE 8 INSURANCE 8.1 The Contractor shall not commence work under this Agreement until Contractor has obtained all insurance required by the City Risk Manager, as specified in the Invitation to Bid and coverages and insurance have been approved by the Risk Manager of the City. The Contractor shall not allow any subcontractor to commence work on any subcontract until the subcontractor, as provided in section 13.3, below, and all coverages required of any subcontractor, have been approved by City. In addition, Contractor shall be responsible for any policy deductibles and self-insured retentions. • i 8.2 Contractor shall file Certificates of Insurance with the City, reflecting evidence of the coverages. They shall be filed with the City Risk Manager within ten (10) days of the date first above written. These Certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least thirty (30) days' prior written notice has been given to the City. Policies for coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies' financial ratings must be no less than "A" in the latest edition of the "BEST'S KEY RATING GUIDE", published by A.M. Best Guide. 8.3 Coverages shall be in force until all work required to be performed under the terms of this Agreement is satisfactorily completed as evidenced by the formal acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of this Agreement,'then in that event, the Contractor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverages for the balance of the period of the Agreement and any extension of it is in effect. THE CONTRACTOR SHALL NOT PERFORM OR CONTINUE TO WORK PURSUANT TO THIS AGREEMENT UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT, SUCH DELAY BEING SUBJECT TO ANY APPLICABLE PROVISIONS DESCRIBED IN THIS AGREEMENT. 8.4 The Contractor shall hold the City, its agents and employees, harmless on account of claims for damages to persons, property or premises arising out of the operations to complete any work. The City reserves the right to require Contractor to provide and pay for any other insurance coverage City deems necessary depending upon the possible exposure to liability. ARTICLE 9 INDEPENDENT CONTRACTOR This Agreement does not create an employee/employer relationship between the parties. Contractor agrees that it is not the City's employee for any purposes, including but not limited to, the application of the Fair Labor Standards Act, minimum wages' laws and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the Florida Workers' Compensation Act, and the Florida unemployment insurance law. The Contractor shall retain sole and absolute discretion and exercise its judgment as to the manner and means of carrying out Contractor's activities and responsibilities toward completion of work. Administrative procedures applicable to services rendered under this Agreement shall be those of Contractor, which policies of Contractor shall not conflict with City, H.U.D., or United States policies, rules or regulations relating to the use of Contractor's funds provided for in this Agreement. The Contractor agrees that it is a separate and independent enterprise from the City, that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Contractor and the City and the City will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages, overtime premiums or both. r !, ARTICLE 10 DEFAULT OF AGREEMENT AND REMEDIES 10.1 Remedies in Default. In case of any default by Contractor, the City, through City's Coordinator or her designated representative, shall notify the Contractor, in writing, of such default and direct Contractor to comply with all provisions of the Agreement. If Contractor does not timely cure such default of the date after notice was sent by City, City may declare a default of this Agreement and may notify the Contractor of such declaration of default in writing and terminate the Agreement. ARTICLE 11 BANKRUPTCY It is agreed that if the Contractor is adjudged bankrupt, either voluntarily or involuntarily, then this Agreement shall terminate effective on the date and at the time the bankruptcy petition is filed and Contractor will automatically be in default of this Agreement and the provisions of Article 10 will be enforced at City's discretion. ARTICLE 12 DISPUTE RESOLUTION • 12.1 Venue; Fees. All claims, counterclaims, disputes and other matters in question between City and Contractor arising out of, relating to or pertaining to this Agreement, or the breach of it, or the services of it, or the standard of performance required in it, shall be addressed by resort to non-binding mediation as authorized under the laws and rules of Florida; provided, however, that in the event of any dispute between the parties, the parties agree to first negotiate with each other for a resolution of the matter or matters in dispute and, upon failure of such negotiations to resolve the dispute, the parties shall resort to mediation. If mediation is unsuccessful, any such matter may be determined by litigation in a court of competent jurisdiction in Broward County, Florida, or the Federal District Court of the Southern District of Florida and appropriate appellate courts for such venue and jurisdiction. In any litigation, the parties agree to each waive any trial by jury of any and all issues. In the event of any litigation which arises out of, pertains to, or relates to this Agreement, or the breach of it, or the standard of performance required in it, the prevailing party shall be entitled to recover reasonable attorneys' fees from the non-prevailing party. 12.2 Operations During Dispute. 12.2.1 In the event that a dispute, if any, arises between the City and the Contractor relating to this Agreement, or its performance or compensation, the Contractor agrees to continue to render service in full compliance with all terms and conditions of this Agreement as required by the City. • 12.2.2 Notwithstanding any other provisions in this Agreement, whe-never any service provided by the Contractor fails to meet City's reasonable approval, the City will have the right to terminate the Agreement five (5) days after the date when the written notic e was sent by City of the deficiency, if Contractor has not cured such deficiency within that time. 1 t • ARTICLE 13 MISCELLANEOUS 13.1 Legal Representation. It is acknowledged that each party to this Agreement had the opportunity to be represented by counsel in the preparation of this Agreement. Further, the rule that a contract shall be interpreted strictly against the party preparing same shall not apply to this Agreement due to the joint contributions to it of both parties. 13.2 Records. Contractor shall keep such records and accounts and require any and all subcontractors to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to the work, and any expenses for which Contractor may attempt to claim reimbursement. Such books and records will be available at all reasonable times for examination and audit by City and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by City of any fees or expenses based upon such entries. 13.3 Assignments, Subcontracts and Amendments. This Agreement, and any interests in it, shall not in whole or in part be assigned, subcontracted, transferred in any way or otherwise encumbered, under any circumstances, by Contractor without the prior written consent of City. For purposes of this Agreement, any change of ownership of or controlling interest in Contractor shall constitute an assignment which requires City approval. Violation of the terms of this paragraph shall constitute a breach of this Agreement by Contractor and City may, in its discretion, cancel this Agreement and all rights of Contractor under this Agreement will terminate. It is further agreed that no modification, amendment or alteration of the terms or conditions contained in this Agreement shall be effective unless contained in a written document executed by the authorized agents of the parties. 13.4 No Contingent Fees. Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Contractor any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the City shall have the right to terminate the Agreement without liability and, in its discretion, to deduct from the Agreement price, or otherwise recover the full amount of such fee, commission, percentage, gift or consideration. 13.5 Notice. Whenever any party desires to give notice to the other party, it must be given by written notice, sent by certified United States mail, with return receipt requested, addressed to the party for whom it is intended. The places for giving of notice shall remain as set forth below until they shall have been changed by written notice in compliance with the • provisions of this section. For the present, the Contractor and the City designate the following as the respective persons and places for giving of notice: City: Nanci Denny, Purchasing and Contracts Coordinator City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Copies to: Ivan Pato, City Manager and Thomas J. Ansbro, Esq., City Attorney 100 West Dania Beach Blvd. Dania Beach, FL 33004 Contractor: Premiere Building Services, Inc. 1945 NE 207`h Street North Miami Beach, FL 33179 13.6 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and is authorized to bind and obligate such party with respect to all provisions contained in this Agreement. 13.7 Headings. Headings in this Agreement are for the convenience of reference only and shall not be considered in any interpretation of this Agreement. • 13.8 The Invitation to Bid and its provisions referred to in this Agreement form an essential part of this Agreement, are treated as a part of this Agreement and are incorporated into it by this reference. 13.9 Severability. If any provision of this Agreement or application of it to any person or situation shall to any extent be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected, and shall continue in full force and effect, and shall be enforced to the fullest extent permitted by law. 13.10 Governing Law. This Agreement shall be governed by the laws of the State of Florida with venue lying in Broward County, Florida. 13.11 Extent of Agreement. This Agreement represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations or agreements, either written or oral. 14.12 Waiver. Failure of the City to insist upon strict performance of any provision or condition of this Agreement, or to enforce any right contained in it, shall not be construed as a waiver or relinquishment for the future of any such provision, condition or right, but the same shall remain in full force and effect. 14.13 Conflict. In the event there is a conflict between any of the terms in any of the • documents contained in any Exhibit to this Agreement and any terms of this Agreement, the terms of this Agreement shall prevail. E IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. CITY: CITY OF DANIA BEACH, a Florida municipal corporation ATTEST: ..� i §ESTILSON, LOU CITY LERK ANNE CASTRO, MAYOR,, APPROVED FFR FORM AND CORRECTNESS: + ,•� - IVAN PATO;CITY MANAGER BY: THOMAS J `A N� $BRO, CITY ATTORNEY CONTRACTOR: Premiere Building Services, Inc., a Florida corporation ATTEST: By: SIGN TUBE X /4—rc-'(L PRINT NAME PRI -T NAME --- TITLE STATE OF FLORIDA COUNTY OF BROWARD BEFORE ME OI ,f % / , 2005, personally appeared and f%t7-� / �` s� as J`�: - -. and f2•!�-^ �t= .'Premiere Building Services, Inc., a Florida corporation and he/-s-he/they acknowledged execution of the foregoing Agreement for the use and purposes mentioned in it and that ffie instrument is he act and deed of the Contractor. Such person(s) - /are known to me ,�`-' -produced �ti-T.� r "� � ;h ->. - ' —_ �:u. as identification). Notary Public, State of Florida at Large r, My Commission Expires: MIRIAM NAS$EA Notary Public, State of Florida My ct%mm. exp. July 9,2007 Z�jrnm-IIo,DD 230214 _ Agenda Request Form City of Dania Beach Agenda Orel',,: Date of Commission meeting: 8/9/2005 Description of Agenda Item: Award Janitorial Service Commission action being requested: Adopt Resolution or Ordinance ❑ Expenditure ❑ Award BID/RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other,(Please explain): Summary explanation,andbackgtound: The current 3 year contract for the janitorial service will expire September 30, 2005. A Request For Proposal has been issued in June to obtain quotes for such service for the next three years. A committee was established to review the proposals and is recommending to the Commission for approval to award the contract to Premier Building Services, Inc. Attached exhibits and:;additional'backup materials (Please list): For purchasing requests ONLY Department: Amount: Fund: General: © Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Account Number: Submitted by: pvarney Date: 8/2/2005 Department Director., Date: Admin. Services Director: Date: Finance Director., pvarney Date: 8/2/2005 City Manager. Y':� Date: CITY OF DANIA BEACH DEPARTMENT OF FINANCE MEMORANDUM TO: Ivan Pato Memo: DF-05-23 FROM: Patricia Varney, Director of Finance DATE: July 21, 2005 SUBJECT: Janitorial Service The Finance Department under the direction of Ms. Nanci Denny, issued a Request for Proposal for janitorial service effective October 1, 2005. The Committee consists of Ms. Denny, Deputy Chief Michael Cassano, and Connie Falzone from Public Services. Based on the memo dated June 29, 2005 from Ms. Denny, I am supporting the Committee decision and present to Commission for approval to engage Premiere Building Services, Inc. for a one year contract with an automatic renewal for another two year term unless either party gives a 30 days notices of termination of the contract. Premier Building Services is the second lowest of costs among all bidders and compare to the current contracts, the City will realize a savings of approximately $8,000 overall. The bid response is for $20,724 which includes the cleaning of the Fire Station. However, this service is not funded in the FY 2006 budget and therefore reducing the • agreement to $18,384. The cost for the first initial year will be unchanged and it can be automatically renewed for an additional 2 years. In the event, the contractor wishes to adjust the cost, they must notify the City, in writing, ninety days prior to the contract anniversary date. Enclosed is Ms. Denny's memo and the ranking information on the responses the City received regarding this service by the Committee. CITY OF DANIA BEACH INTER-OFFICE MEMORANDUM TO: Patricia Varney, Finance Director FROM: Nanci Denny, Purchasing/Contracts Coordinator RE: Bids for Janitorial Services DATE: June 29, 2005 The Bid Specification Committee consisting of Mike Cassano, Connie Falzone and myself, reviewed and evaluated the bids received for Janitorial Services for City Hall, Fire Station 1, Fire Administration, Human Resources and Public Services. There were 12 bids received ranging from $18,000 to $54,000 per year. The evaluation worksheets ranked Premiere Building Services, Inc. as No. 1, Immaculate Cleaning as No. 2 and Coverall of SE FL as No. 3. We received good references for all three companies, however, Premiere submitted the second lowest bid of$20,724. The lowest bid of$18,000 was submitted by Magic Clean, who held the contract back in 2002, however, they were not responsive to the bid in that they failed to list any references that we could contact with regard to their ability to • do the job. We were not satisfied with their work back in 2002 and would not recommend them at this time. The ranking of the bids received are as follows: BIDDER ANNUALCOST SCORE IRANK Premiere Building Services $20,724.00 82.34 1 1 Immaculate Cleaning $27,540.00 81.68 2 Coverall of SE Florida $30,036.00 73.04 3 National Cleaning Systems $29,064.00 68.36 4 Cleaning Systems, Inc. $54,000.00 66.74 5 Best Janitorial Services $29,280.00 64.70 6 NAPM Enterprises $31,347.60 59.68 7 Magic Clean $18,000.00 51.00 8 Cleaning Resources Corp. $37,080.00 46.06 9 Bright Maintenance $28,860.00 40.99 10 Mungin Enterprises $33,396.00 35.72 11 Gold Coast Cleaning Systems $38,640.00 11.9 12 CITY OF DANIA BEACH • BID FORM FOR JANITORIAL SERVICES NOTE: This form must be completed in full for your bid to receive consideration (you may attach any supplemental documents you deem appropriate, however, information supplied in any such attachments does not satisfy this requirement). I, the undersigned, as representative for qCfbi C -1 ( r whose address is (company namc) 45 /V� ,�Q `•�+ -i1r�j, F� and whose phone number isaG.`� -�/L I-CD •Ct'1 submit the following bid amount to perform daily janitorial services at the: Citv Administration Center located at 100 West Dania Beach Blvd. Monthly bid amount: S� Annual bid amount: S L•' ,L c Additional Services upon Request: 1. Strip and refinish floors S 0 1 '5 per square foot 2. Carpet cleaning by hot water extraction S '' per square foot 3. Wash outside windows including atrium S Q.ov per occurrence Fire Administration building Iocated at 102 'Vest Dania Beach Blvd Monthly bid amount: C'C Aruival bid amount: AL Additional Services upon Request: 1. Strip and refinish floors S—( � ��� per square foot 2. Carpet cleaning by hot water extraction S L2 per square foot Fire Station No. 1 located at 116 West Dania Beach Blvd. 1 Monthly bid amount: S cc Annual bid amount: S q C C.'C Additional Services upon Request: 1. Strip and refinish floors $ y, (`� per square foot 2. Carpet cleaning by hot water extraction S)per square foot Human Resource offices located at 4 South Federal Highwav Monthly bid.amount: Annual bid amount: S U.-Ar�. ct` Public Services offices located at 1201 Stirling Road Monthly bid amount: S L •C1 C�. Annual bid amount: S -A Additional Services upon Request: 1. Carpet cleaning by hot water extraction S i 1 � per square foot Name and Title of Company Represent `YG;tae—A Signature of Company Representativ Date: �g notify the employer of any conviction of, or plea of guilty or nolo • contendere ("no contest") to, any violation of Florida Statutes Chapter 8 93 or of any controlled substance law of the United States or any state,for a violation occurring in the workplace no later than five (5) calendar days after such conviction. (e) impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. (f) make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. IF BIDDER'S COMPANY HAS A DRUG-FREE WORK-PLACE PROGRAM. SO CERTIFY BELOW: AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. BIDDER'S SIGNATURE PRINT NAME/TITLE • 6 3.10 ANTI-COLLUSION STATEMENT By submitting this bid, the bidder affirms that this bid is without previous understanding agreement, or connection with any person, business, or corporation submitting a bid for this project, and that this bid is in all respects fair, and without collusion or fraud. BIDDER NAME: 0 1 l� Cf/nG' % b''Le- AUTHORIZED NAME OF AGENT OF BIDDER: r-y . SIGNATURE OF AGE T: SECTION 4. GENERA ff DITIONS 4.1 GENERAL The Contract to be awarded will be subject to the provisions of the Constitution of the State of Florida, and of the laws of the state of Florida and ordinances of the City. 4.2 SPECIAL CONDITIONS Any and all Special Conditions contained in this bid that may be in variance or conflict with the.General Conditions shall have precedence over the General Conditions. If no chancres or deletions to General Conditions are made in the Special Conditions, then the General Conditions shall prevail in their entirety. 4.3 INTENTION The City intends to award a contract for Janitorial Services to the lowest, responsive and responsible bidder who or which meets all specifications, terms and conditions set forth in the bid documents. 4.4 LEGAL REQUIR.EINIENTS 4.4.1 Applicable provisions of all federal, state, and county laws, and local ordinances, rules and regulations. shall govern development, submittal and evaluation of all bids received in response to the Instructions to Bidders and shall govern any and all claims and disputes which may arise between person(s) submitting a bid and the City by and through its officers, employees and authorized representatives, or any other person, nararal or otherwise, and lack of knowledge of any of the foregoing by any Bidder shall not constitute a cognizable defense against their legal effect. 9 BIDDER'S QUESTIONNAIRE • The undersigned guarantees the truth and accuracy of all statements and answers contained below. 1. How many years has your organization been in business? 2. List below (or on an attached sheet, if necessary) the names, addresses and telephone numbers of organizations, governmental, private or both located in Broward, Marini- Dade or Palm Beach Counties, for which you are now, or have within the past three years, rovided services Simi ar to that called for in this bid. ..I , F 1 rOt )o - 3I 3US - t�- i ,a5s�{ 15 , J7 � •� I cam,, ' - <. ri - -- :k�b 3. List below (or on an attached sheet, if necessary) all pertinent information and data that would indicate the ability of your organization and management personnel to perform satisfactorily. I ( 1C cr-211) CL Sk� k,3 4. Have you personally inspected ALL of the proposed ites and have you completed a plan for perform.-nce of the work? �. Will you subcontract or sublet any part of this work? If so, give details. ;ti1n 6. Have you ever failed to complete work aNvarded to you? If so,when, where and why? /L;p i. What equipment do y u own that is available for work? l� c;i "n Jc.�.� ''�l ►r�1�S i S. Has your company ever been debarred or meld in default in Miami-Dade, Broward or Palm Beach Counties or by any other Governmental entity? 9. How :many personnel will be assigned to perform the services? 10. How many supzrvisors vvIII be assigned to perform the services? • I 1 1. Will personnel be part of a regular crew assigned to perform the services? Yes No 12. Does your Company have any special rules which City employees should be aware of to ensure that their work areas and offices receive maximum service? If yes, explain: , 13. Will you be able to provide service for special events, emergency situations or both? Yes C/ No How much notice is required? _ - ----'61�L r c f n C 5 I CX j W� S -- �r rn r C� :u �-� kL� lc-)n Attach Certificat T�of In`i once for the coverages listed above. BIDDER 0 FERING FIRM PRICES FOR THE FULL CONTRACT PERIOD. YES NO BIDDER TO INDICATE IF HE/SHE/ENTITY WOULD BE WILLING TO EXTEND THIS CONTRACT FOR: SECOND TWELVE MONTHS: YES v/NO THIRD TWELVE MONTHS; YES--V-/NO • 30 CITY OF DANIA BEACH, FLORIDA Sworn Statement Under Section §287.133(3)(a), Florida Statutes Florida Statutes on Public Entity Crimes (This form must be signed in the presence of a 'Votary Public or other officer authorized to administer oaths.) 1. This sworn statement is submitted with Bid, Proposal or Contract Name or No. 2. This sworn statement is submitted by: l C- (name of entity submitting sworn' tement) its business address is: Q Ic— /(- )F au 141 .s - _l�,- Federal Identification Number (FEINT) is: �.�� - C�C3 (if applicable) Social Security Number: . (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement) 3. My name is: (PRINT NAME ofindividual signing this document] and my relationship to the entity is: r t C' (President, General Partner, etc. as applicable) 4. I understand that a "public entity crime" as defined in §287.133(1)(a), of the Florida Statutes means a violation of any state or federal jaw by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. 1 understand that "convicted" or "conviction" as defined in Paragraph §287.-133(1)(b), of the Florida Statutes, means a finding of guilt or a conviction of a public entity crime, v,,ith or without an adjudication of guilt, in any federal or state trial court of record relatirng to charges brought by indictment or information after July 1, 1989. as a result of a jury 31 verdict, non-jury trial, or entry of a plea of guilty or nolo contendere (also known as"No Contest"). 6. I understand that an "affiliate" as defined in Paragraph §287.133(1)(a), of the Florida Statutes means: (a) A predecessor or successor of a person or a corporation convicted of a public entity crime; or (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a pritna- facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph §287.133(1)(e), Florida Statutes, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which that I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate /which statement applies): " Neither the entity submitting the sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989 and 32 (Please now indicate which additional statement below applies): There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order) The person or affiliate was placed on the convicted list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Florida Department of General Services) l� 7105 Signature (of person se PRINTED NAME Date first appears above) STATE OF COUNTY OF�� Sworn t and subscribed before me on 200_j" by r ho (check one) [ ] is personally kn i tome or [eas produced 11tkaas identification. D®RA MOUNA y: r MY COMMISSION#DD 405452 .-gf EXPIRES:May ota oc Unoerer gIXgBd TTrtu Nry P,iWic wrhers Notary Public L TAy conunussion expires: END OF PUBLIC ENTITY CRIMES STATEMENT ACJRD. CERTIFICATE OF LIABILITY INSURANCE CSR OF ;ATE IMMrDDllY PAAMBUI 05/12/05 -R_•D"�`i THIS CERTIFICATE IS ISSUED AS A MATT ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Tane:)baum Harber of Florida HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 111:. Park Centre Blvd. _ALTER THE COVERAGE AFFORDED BY THE POLICIES SELOW. M.3.1i FL 33169 --- Ph_,ne: 2.05-620-0200 Fax:3C5_620-7666 --- 'INSURERSAFFORDINGCOVERAGE — NAIC0 r�SURED "-'-- pr.'� Haz:ford Ca Ja:: :AI—A.1c• Cc '•' ''c'F Hartford Underwriter na s : . co. 3 0104 - Premiere Building Services Inc I — -- ------ Attn: Donna 3reenspan 1945 NE 207th Street --- --------?— North Miami Beach FL 33179 -=" COVERAGES ".'•.._.I 'E_:r;_ :..: E.E ',.C'.:�I .: tlJ. E.;`+-•1__'fN"wE::J :✓..-i c cLSL,n, I. rEL, H. L,'"- 1 u;4/, .r; J•7FI zc�/i -:1 Jc `.I .F. -r c Fu_-1 T cJ ,h_ li _11>E L'_$;TJ_ '— _:rIC Ill._'.;. ,7k IIJSn_'� TYPO OF INSURANCE -POL "NJM!ER DATE(MVJDDIN) DATE hIMJ_D^'Y— ( ) � LIMITS GENERAL LIABI I^ 1,0 DO,000 A X X h -L _tEF?_L 2153faBQ6542 I 11j01%04 I 06/01/05 rr7fr� -_ ,300 ,D00 s10, 000-- - X 5,000 EPLI I51_,_0_00,000 r- j '_Ir� �:---,�.:.c '. �s 2,000,000 AU-�MOB)LE UA6ILIN -- I _:tAci'JLC 31�C•Lc...IN I? -- I: L r:A.T..;. T � 1 K r L IH. GARAGE LIABILITY I — E.0 cSSIIXAPRELLA L ABI_1-r' _I _r—_— WORKERS C CM PENSATION AND EMPLI)YERS'LIABILfT1' B -, r_FaI�T_� car•.E E _:- E 211NIECGBOIOS 06/01/04 06/01/05 i E� 100 000 _ EIM -100000 OTHER I _ - i I i i I I I :E.RIP?I)N OF U�`ERATION81 LOCATI^NS I VEHICLES 1 ECCL: NS:S,O AOD-cC B,'ENDORSEMENT I SPECIAL?R.YISIONS City of Dania Beach and its officers, agents, employees and City Commission members included as an additional insLred CERTIFICATE HOLDER. CANCELLATION . CI TYDB2 SHOULD ANY OF THE ABOVE DESCRIBED PO_ICIES SE CAN^EL-EC)BEFSRE THE EXPIRATION :.ATE THEP,EOF THE ISSUING:NSORER W�,LL ENDEAVOR TO MA L 30 CAYS YJRITT EN' City of Dania Beach "Y NOTICE TO THE CERTIFICATE HOL_ER NAMED TO THE LcfT,BDT FA-LURE TO DC SO SHALL 10 0west Dania Beach Blvd.Attn: Risk Management 100 M'OSE N OBLIGATION OR LIABIL I'r)'OF AN"KIN:UPON T?E IN'S.;RER,I'S AGEN-S CR Dania Beach FL 33004 REPRESENTATIVES. A:iT RIiEO R�jPRESENT' '---- ACORD i5;2011*j f� ACORD CORPORATION 1988 MIAMI-DADE COUNTY 2004 OCCUPATIONAL LICENSE TAX TAX COLLECTOR MIAMI-DADE COUNTY-STATE OF FLORIDA 2005 FIRST-CLASS 140 W. FLAGLER ST.FLOOR EXPIRES SEPT. 30, 2005 U.S. POSTAGE MIA MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI, FL 33130 PAID PURSUANT TO COUNTY CODE CHAPTER 8A -ART. 9 & 10 MIAMI,FL PERMIT NO.231 440219-4 RENEWAL BUSINESS NAME/LOCATION LICENSE NO. PREMIERE BUILDING SERVICES INC 459535-2 OPERATING IN DADE COUNTY OWNER PREMIERE BUILDING SERVICES INC Sec.Type of Business EMPLOYEE/S 213 CLEANING SERVICE 1 THIS IS AN OCCUPATIONAL TAX ONLY. IT DOES NOT PERMIT THE LICENSEE TO VIOLATE ANY EXISTING REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES IT DO NOT FORWARD EXEMPT THE LICENSEE FROM ANY OTHER LICENSE OR PERMIT REOUIRED BY LA W CERTIFICAITIONS Df°TTHE PREMIERE BUILDING SERVICES INC TIONNSEE'S DunuFlcA. DONNA GREENSPAN PRES PAYMENT RECEIVED 1945 NE 207 STREET M IAMI.DADE COUNTY TAX NORTH MIAMI BEACH FL 33179 COLLECTOR: 09/27/2004 20070000241 000075i00 i::iilElii,.. iiii.fii;I::..ilii i:ii: ii,..;i SEE OTHER SIDE • EXPERIENCE AND PAST PERFOR.IVIANCE The followin- is a list of some of the janitorial contracts being executed by Premiere • Building Services: Customer Name: Greater Miami Jewish Federation Contract: Mr. David Assayag (786) 866-8470 (305) 573-8115 Contract No.: N/A Place of Performance: Greater Miami Jewish Federation 4200 Biscayne Blvd. Miami, FL Period of Performance: 1990 to Present Net Cleaning Area: 44,175 SF Customer Name: JSJ Associates Contact: Stephen Brown Contract No.: N/A Place of Performance: 18600 Biscayne Blvd. Aventura, FL (305) 531-0891 Period of Performance: 1991 to Present Customer Name: Dr. Alan Levitt Contact: Michael Contract No.: N/A Place of Performance: 1031 Ives Dairy Road N. Miami Beach, FL (305) 651-8832 Period of Performance: 2000 to Present Customer Name: North Dakota Air National Guard Contracting Officer: Brit D. Stevens. SMSGT (701) 451-2331 (701) 451-2334 - FAX Contract No.: W9912LL-05-T-0001 Place of Performance: NDANG 1400 28`� Avenue No. Fargo, ND 58102-1051 Period of Performance: December 2004 to Present Net Cleaning area: 26901 SF Customer Name: General Services Administration Contracting Officer: Ms. Sylvia Chinworth 819 Taylor Street Fort Worth, TX 761.02 (817) 978-8496 (817) 978-7194 - FAX Contract No.: GS07POOUTC5014 Place of Performance: U.S. Post Office/Courthouse 5`h and State Line Texarkana,AR Period of Performance: September 2000 to 2004 Net Cleaning Area: 68545 SF Customer Name: General Services Administration Contracting Officer: Mr. Don Bean (918) 633-9109 (918) 687-2281 - FAX Contract No.: GS07P98HXC2007 Place of Performance: Federal Building & Post Office Hugo, OK Period of Performance: 2001 to Present Net Cleaning Area: 22000 SF Customer Name: Total Bank Contact: Ms. Alverez Contract No.: N/A Place of Performance: Total Bank 18605 Biscayne Blvd. North Miami, FL (305) 937-2265, Period of Performance: 1991 to Present Customer Nam,-: Fairmont House Contact: Mr. Wren Contract No.: N/A Place of Performance: Fairmont House 2700 NE 135`h Street North Miami. FL (305) 945-2681 Period of Performance: 1996 to Present Customer Nar*..e: General Services Administration Contracting Officer: Ms. Dorothv Hill Oklahorna City District, Rm 707 215 Dean A McGee Avenue Oklahoma Cite, OK 73102 (40--:z) 3 1-4=88 (405) 23,1-,227 - FAX Contract No.: GS07P98HXC2007 Place of Performance: Federal Building • Durant, OK Period of Performance: 2002 to Present Net Cleaning Area: 6000 SF Customer Name: Mr. Shawn E. Smith Pennsylvania Air National Guard Headquarters 171" Air Refueling Wing (ANG) Pittsburgh International Airport Coraopolis, PA (412)474-7660 (412) 474-7663 - FAX Contract No.: DAH436-98-Q5008 Place of Performance: Pennsylvania Air National Guard KP—Mess Attendant Support Services Period of Performance: 1998 to 2004 Net Cleaning Area: 750 meals served per weekend Customer Name: General Services Administration Contracting Officer: Albert S. Lubran, Contract Specialist Mountain-Plain Sen ice Center PO Box 25546, DFC, 6th and Kipling Building 41, Room 288 Denver, CO 80225-0546 (303) 236-1770 x 253 (303) 236-1774 - FAX Contract No.: GSOSP00JCCO019 Place of Performance: U.S. Post Office/Courthouse 102 4`h Avenue SE Aberdeen, SD 57402 Period of Performance: June 2000 to Present Net Cleaning Area: 49882 SF _ Agenda Request Form City of Dania Beach Agenda Item: Date of Commission meeting: 8/9/2005 Description of Agenda Item: Award Janitorial Service Commission action being requested: Adopt Resolution or Ordinance ❑ Expenditure ❑ Award BID/RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other,(Please explain): Summary explanation and background:, The current 3 year contract for the janitorial service will expire September 30, 2005. A Request For Proposal has been issued in June to obtain quotes for such service for the next three years. A committee was established to review the proposals and is recommending to the Commission for _ approval to award the contract to Premier Building Services, Inc. Attached,exhibits andadditional backup materials (Please.list): For purchasing requests ONLY Department: Amount: Fund: General: 2 Water: Q Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Account Number: Submitted by: pvarney Date: 8/2/2005 Department Director.' Date: Admin. Services Director: Date: Finance Director: pvarney Date: 8/2/2005 City Manager. Date: CITY OF DANIA BEACH DEPARTMENT OF FINANCE MEMORANDUM TO: Ivan Pato Memo: DF-05-23 FROM: Patricia Varney, Director of Finance s f- DATE: July 21, 2005 SUBJECT: Janitorial Service The Finance Department under the direction of Ms. Nanci Denny, issued a Request for Proposal for janitorial service effective October 1, 2005. The Committee consists of Ms. Denny, Deputy Chief Michael Cassano, and Connie Falzone from Public Services. Based on the memo dated June 29, 2005 from Ms. Denny, I am supporting the Committee decision and present to Commission for approval to engage Premiere Building Services, Inc. for a one year contract with an automatic renewal for another two year term unless either party gives a 30 days notices of termination of the contract. Premier Building Services is the second lowest of costs among all bidders and compare to the current contracts, the City will realize a savings of approximately $8,000 overall. The.bid response is for $20,724 which includes the cleaning of the Fire Station. However, this service is not funded in the FY 2006 budget and therefore reducing the agreement to $18,384. The cost for the first initial year will be unchanged and it can be automatically renewed for an additional 2 years. In the event, the contractor wishes to adjust the cost, they must notify the City, in writing, ninety days prior to the contract anniversary date. Enclosed is Ms. Denny's memo and the ranking information on the responses the City received regarding this service by the Committee. CITY OF DANIA BEACH INTER-OFFICE MEMORANDUM TO: Patricia Varney, Finance Director FROM: Nanci Denny, Purchasing/Contracts Coordinator RE: Bids for Janitorial Services DATE: June 29, 2005 The Bid Specification Committee consisting of Mike Cassano, Connie Falzone and myself, reviewed and evaluated the bids received for Janitorial Services for City Hall, Fire Station 1, Fire Administration, Human Resources and Public Services. There were 12 bids received ranging from $18,000 to $54,000 per year. The evaluation worksheets ranked Premiere Building Services, Inc. as No. 1, Immaculate Cleaning as No. 2 and Coverall of SE FL as No. 3. We received good references for all three companies, however, Premiere submitted the second lowest bid of$20,724. The lowest bid of$18,000 was submitted by Magic Clean, who held the contract back in 2002, however, they were not responsive to the bid in that they failed to list any references that we could contact with regard to their ability to • do the job. We were not satisfied with their work back in 2002 and would not recommend them at this time. The ranking of the bids received are as follows: BIDDER ANNUALCOST SCORE RANK Premiere Building Services $20,724.00 82.34 1 Immaculate Cleaning $27,540.00 81.68 2 Coverall of SE Florida $30,036.00 73.04 3 National Cleaning Systems $29,064.00 68.36 4 Cleaning Systems, Inc. $54,000.00 66.74 5 Best Janitorial Services $29,280.00 64.70 6 NAPM Enterprises $31,347.60 59.68 7 Magic Clean $18,000.00 51.00 8 Cleaning Resources Corp. $37,080.00 46.06 9 Bright Maintenance $28,860.00 40.99 10 Mungin Enterprises $33,396.00 35.72 11 Gold Coast Cleaning Systems $38,640.00 11.9 12 • CITY OF DANIA BEACH • BID FORM FOR JANITORIAL SERVICES NOTE: This form must be completed in full for your bid to receive consideration (you may attach any supplemental documents you deem appropriate, however, information supplied in any such attachments does not satisfy this requirement). I, the undersigned, as representative for qCVbtCIz U , ') whose address is (company namc) 1 G 45 AJr ,�Q 1 `•�+t A-1M-6— Fl— and whose phone number isaL� �/c q� submit the following bid amount to perform daily janitorial services at the: City Administration Center located at I00 West Dania Beach Blvd. Monthly bid amount: S�� 5', L Annual bid amount: ® Additional Services upon. Request: 1. Strip and refinish floors S 0 15 per square foot 2. Carpet cleaning by hot water extraction S -2' La per square foot I Wash outside windows including atrium S I-SQ,00 per occurrence Fire.Administration buildinL- located at 102 'Vest Dania Beach Blvd Monthly bid amount: S , C.Z Annual bid amount: S�fC; Additional Services upon Request: 1. Strip and refinish floors S 0 � per square foot 2. Carpet cleaning by l:ot water extraction S U per square foot Fire Station No. 1 located at 116 West Dania Beach Blvd. �a 1 Monthly bid amount: S < <l ' cc Annual bid amount: S C` -cc Additional Services upon Request: I. Strip and refinish floors $ V, (`T per square foot 2. Carpet cleaning by hot water extraction S 0 per square foot Human Resource offices located at 4 South Federal Hi hwav Monthly bid,amount: S Annual bid amount: S Public Services offices located at 1201 Stirlin Road Monthly bid amount: S I &"1 I U U. Annual bid amount: S , a Additional Services upon Request: 1. Carpet cleaning by hot water extraction � per square foot Name and Title of Company Represent Signature of Company Representatik- Date: 29 notify the employer of any conviction of, or plea of guilty or nolo contendere ("no contest") to, any violation of Florida Statutes Chapter&93 or of any controlled substance law of the United States or any state,for a violation occurring in the workplace no later than five (5) calendar days after such conviction. (e) impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. (f) make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. IF BIDDER'S COMPANY HAS A DRUG-FREE WORK-PLACE PROGRAII. SO CERTIFY BELOW: AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRAZ COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. BIDDER'S SIGNATURE PRINT NAME/TITLE 6 3.10 ANTI-COLLUSION STATEMENT • By submitting this bid, the bidder affirms that this bid is without previous understanding, g, agreement, or connection with any person, business, or corporation submitting a bid for this project, and that this bid is in all respects fair, and without collusion or fraud. BIDDER?NAME: f,� � � r. � _ d1l)G' � % (;'(. AUTHORIZED NAME OF AGENT OF BIDDER: SIGNATURE OF AGE T: SECTION 4. GENER4 Ol\DITIONS 4.1 GENERAL The Contract to be awarded will be subject to the provisions of the Constitution of the State of Florida, and of the laws of the state of Florida and ordinances of the City. 4.2 SPECIAL CONDITIONS Any and all Special Conditions contained in this bid that :nay be in variance or conflict • with the General Conditions shall have precedence over the General Conditions. If no changes or deletions to General Conditions are made in the Special Conditions, then the General Conditions shall prevail in their entirety. 4.3 INTENTION The City intends to award a contract for Janitorial Services to the lowest, responsive and responsible bidder who or which meets all specifications, terms and conditions set forth in the bid documents. 4.4 LEGAL REQUIREMENTS 4.4.1 Applicable provisions of all federal, state, and county laws, and local ordinances, rules and regulations. shall govern development, submittal and evaluation of all bids received in response to the Instructions to Bidders and shall govern any and all claims and disputes which may arise between person(s) submittin- a bid and the City by and through its officers, employees and authorized representatives, or any other person, natural or otherwise; and lack of knowledge of any of the foregoing by any Bidder shall not constitute a cognizable defense against their legal effect. y BIDDER'S QUESTIONNAIRE i The undersigned guarantees the truth and accuracy of all statements and answers contained below. 1. How many years has your organization been in business? 2. List below (or on an attached sheet, if necessary) the names, addresses and telephone numbers of organizations, governmental, private or both located in Broward, Miarni- Dade or Palm Beach Counties, for which you are now, or have within the past three years, rovided services Simi ar to that called for in this bid. �c' UilU a 6 ! ra -o -�r 3iUd 3v5 5s�, y Y�G f f-U ZI 3. List below (or on an attached sheet, if necessary) all pertinent information and data that would indicate the ability of your organization and management personnel to perform satisfactorily. ' / _ !/, ct 4. Have you personally inspected ALL of the proposed ites and have you completed a plan for performance of the work? Will you subcontract or sublet any part of this work? If so, give details. ,ti1n 6. Have you ever failed to complete work awarded to you? If so,when, where and why? /Ll p i. What equipment do 5° u own that is available for work? J � S. Has your company ever been debarred or 'veld in default in Miami-Dade, Broward or Palm Beach Counties or by any other Governmental entity? /_:0 9. How many personne-1 will be assigned to perform the services? ?0. How n1any supervisors will be assi`=ned to perform the services? =I • 1 l. Will personnel be part of a regular crew assigned to perform the services? Yes V No 12. Does your Company have any special rules which City employees should be aware of to ensure that their work areas and offices receive maximum service? If yes, explain: CN C_U CA �'P 13. Will you be able to provide service for special events, emergency situations or both? Yes 1, No How much notice is required? (t C n C 5 i t G��Ca 1`lr� 1mAttach Certi �cateof In uancer the coverages listed above. �coXJ ry • 22 BIDDER7FERING FIRM PRICES FOR THE FULL CONTRACT PERIOD. • YES NO BIDDER TO INDICATE IF HE/SHE/ENTITY WOULD BE WILLING TO EXTEND THIS CONTRACT FOR: SECOND TWELVE MONTHS: YES v/NO THIRD TWELVE MONTHS: YES-ZNO • 30 CITY OF DANIA BEACH, FLORIDA Sworn Statement Under Section 5287.133(3)(a), Florida Statutes Florida Statutes on Public Entity Crimes (This form must be signed in the presence of a 'Notary Public or other officer authorized to administer oaths.) 1. This sworn statement is submitted with Bid, Proposal or Contract Name or No. 2. This sworn statement is submitted by: (name of entity submitting sworn` temetit) its business address is: Federal Identification Number / (FEIN) is: (,, , - C.C3� (if applicable) Social Security Number: • (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement) 3. My name is: (PRINT NAME__of individual signing this document) and my relationship to the entity is: '� (President, General Partner, etc. as applicable) 4. I understand that a "public entity crime" as defined in §287.133(l)(g), of the Florida Statutes means,a violation of any state or federal jaw by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph §287.-133(1)(b), of the Florida Statutes,means a finding of guilt or a conviction of a public entity crime, vrith or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or infomiation after July 1, 1989, as a result of a jury • J1 verdict, non-jury trial, or entry of a plea of guilty or nolo contendere (also known as"No Contest"). 6. I understand that an "affiliate" as defined in Paragraph §287.133(1)(a), of the Florida Statutes means: (a) A predecessor or successor of a person or a corporation convicted of a public entity crime; or (b) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a priiria- facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph §287.133(1)(e), Florida Statutes, means any natural person or any entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The tern "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which that I have marked beloµ' is true in relation to the entity submitting this sworn statement. (Please indicate /which statement applies): v Neither the entity submitting the sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989 and i2 (Please now indicate xvhich additional statement below applies): There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order) The person or affiliate was placed on the convicted list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Florida Department of General Services) L&S Signature (of person se PRINTED NAME. Date first appears above) —�-, J STATE GF ss: LTT CO TY OFi� Swonn bt and subscribed before me on 200_j'by r � Lie 0c(lho (check one) [ ] is personally knoi to me or [tias produced lam. Ott J t(� z as identification. DEBRA MOUNA MY COMMISSION#DD 405452 ; �= EXPIRES:May 7,M '�,$;•tti Bmdad Thru Nmvy Public Underwrhers Notary Public [' !Ay cconmuission expires: END OF PUBLIC ENTITY CRIMES STATEMENT 33 ACJRD. CERTIFICATE OF LIABILITY INSURANCE CSR aF ;;T- :AAM'DDh—re) PREMBUI 05/12/05 -R.�.-�_I THIS CERTIFICATE IS ISSUED AS A MATT ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATI= Tane:�baum Herber of Florida HOLDER. THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 111 Park Centre Blvd. ALTER THE COVERAGE AFFORDED BY THE POLICIES EELOW. Mia.ni FL 33169 - --- • P17_,r_e: 305-620-0200 Fax:3C5-620-7886 I_._ -- --- INSURERS AFFORDING COVERAGE — NgIC k �ii3L14ED 'Amraac. Cc r` c Hartford Cnd.rvrit.re :n.. CA. --- 30104- Premiere Building Services Inc f_- — -- --------- I ----_ Attn: Donna Greenspan `E* = 1945 NE 207th Street ---- ------- North Miami Beach FL 331-19 — COVERAGES ii-' Imo' ,... ^Er'. I ac E iI .-II. I"..•1 L! -'��l c I[ - L � ;.,.Plb/, t4c I Fm;, 7-miIc_ ._ R r F- Iv c._ k HE 1 E.N! ._'IFi IJ rt:'.=a CI c . R" -----.---.------- n --- PQL-CS°EFFEC DE—?G:ILP -- �rR IL5n1 TYPO OF INSURANCE FOLIC"NUM!ER DATE(AINJDD.^(Y) DATE(hIVJ= LIMITS GENERAL LIABI'T' I 1,O 00,000 A kNE PA-' L 2158�BQ8542 I 11�`0.1 04 I 06/01/05 , 300 ,000 - `yl 1510, 000-- - X 'S 000 EPLZF-I I �r.F L;_FY iS1,00D,000 im-_ i j <.L "F Ic2100010000 1:2,000,000 . .. 77 AUTOMOBILE LIZILITY MT BD L i 1 GARAGE LIABILITI' I _n"CAL` • E::CESS/UTAPRELLA LIABI_r,' _--- [.:=lhRr=.=iEn I !. I i Ig 7_7 j I WORKERS CCA3PENSATiON AND EMPLOYERS'LIABIlR1' ! I 4 X JT.,.,E 21hrECGB0105 06/01/04 06/01/05 it, t cr c',t 100000 _ c nt ,nb c `u -`i --O C C 0 0 500 COO OTHER I :-ESCRIPTIDN OF OF`ERATION51 LCCATI^NE/VEHICLES/ECCLLSiONS ADDEC BY ENDORSEMENT I SPECIAL PRCYISIONS City of Dania Beach and its officers, agents, employees and City ConuLission members included as an additional insured CERTIFICATE HOLDER CANCELLATION CI SrSDB2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 5E CANCEL-ED BEFvRE THE EXPIRATION SATE THEREOF.THE ISSUING:NSL;RER 9P.LL ENDE,.VDR TO MAIL 30 DhYS WRITTEN C_ty of Dania Beach NOTICE TO TnE CERTIF!CA7E HOL_ER NAMED TO THE LEFT.B-7 FA:URE r,DC 50 S-IALL Attn: Risk Management M!-OSE N OBLISATION OP.LIAB l! 100 West Dania Beach Blva. Tl'DF ANC KIN:UPON T?E INS RER,TS AGENTS SIR Dania Beach FL 33004 REPRESENTATIVES A_;KqRIz=D RESENT' --- ACGRG 25;2uD1lLBj f ACORD CORPORATION 1889 MIAMI-DADE COUNTY 2004 OCCUPATIONAL LICENSE TAX. TAX COLLECTOR MIAMI-DADE COUNTY-STATE OF FLORIDA 2005 FIRST-CLASS 14 W. FLAGLER ST. EXPIRES SEPT.30 2005 14t ,h FLOOR U.S. POSTAGE MIAMI, FL 33130 MUST BE DISPLAYED AT PLACE OF BUSINESS PAID PURSUANT TO COUNTY CODE CHAPTER BA-ART. 9 & 10 MIAMI,FL PERMIT NO.231 440219-4 RENEWAL BUSINESS NAME/LOCATION PREMIERE BUILDING SERVICES INC LICENSE NO. 459535-2 OPERATING IN DADE COUNTY OWNER PREMIERE BUILDING SERVICES INC Sec. Type of Business EMPLOYEE/S 213 CLEANING SERVICE 1 THIS IS AN OCCUPATIONAL TAX ONLY. IT DOES NOT PERMIT THE LICENSEE TO VIOLATE ANY EXISTING REGULATORY OR ZONING LAWS OF THE COUNTY OR CITIES. NOR DOES IT DO NOT FORWARD EXEMPT THE LICENSEE FROM ANY OTHER LICENSE OR PERMIT REOUIRED BY LAW. THIS IS NOT A CERTIFICATION OF THE PREMIERE BUILDING SERVICES INC LICENSEE'S DUALIFICA- DONNA GREENSPAN PRES LION. PAYMENT RECEIVED 1945 NE 207 STREET MIAMI-DADE COUNTY TAX NORTH MIAMI BEACH FL 33179 COLLECTOR. 09/27/2004 20070000241 000075i00 i:.ii, SEE OTHER SIDE • EXPERIENCE AND PAST PERFORMANCE • The following is a list of some of the janitorial contracts being executed by Premiere Building Services: Customer Name: Greater Miami Jewish Federation Contract: Mr. David Assayag (786) 866-8470 (305) 573-8115 Contract No.: N/A Place of Performance: Greater Miami Jewish Federation 4200 Biscayne Blvd. Miami, FL Period of Performance: 1990 to Present Net Cleaning Area: 44,175 SF Customer Name: JSJ Associates Contact: Stephen Brown Contract No.: N/A Place of Performance: 18600 Biscayne Blvd. Aventura, FL (305) 531-0891 • Period of Performance: 1991 to Present Customer Name: Dr. Alan Levitt Contact: Michael Contract No.: N/A Place of Perfo.mance: 1031 Ives Dairy Road N. Miami Beach, FL (305) 651-8832 Period of Performance: 2000 to Present Customer Name: North Dakota Air National Guard Contracting Officer: Brit D. Stevens. SMSGT (701)451-2331 (701)451-2334 - FAXS Contract No.: W9912LL-05-T-0001 Place of Performance: NDANG 1400 28`r Avenue No. Fargo, ND 58102-1051 Period of'Pe►-formance: December 2004 to Present Net Cleaning Area: 26901 SF • Customer Name: General Services Administration Contracting Officer: Ms. Sylvia Chinworth 819 Taylor Street Fort Worth, TX 761.02 (817) 978-8496 (817) 978-7194 - FAX Contract No.: GS07PO0UTC5014 Place of Performance: U.S. Post Office/Courthouse 5`h and State Line Texarkana,AR Period of Performance: September 2000 to 2004 Net Cleaning Area: 68545 SF Customer Fame: General Services Administration Contracting Officer: Mr. Don Bean (918) 633-9109 (918) 687-2281 - FAX Contract No.: GS07P98HXC2007 Place of Performance: Federal Building & Post Office Hugo, OK Period of Performance: 2001 to Present Net Cleaning area: 22000 SF Customer Name: Total Bank ® Contact: Ms. Alverez Contract No.: N/A Place of Performance: Total Bank 18605 Biscayne Blvd. North Miami. FL (305) 937-2265 Period of Performance: 1991 to Present Customer Name: Fairmont House Contact: Mr. Wren Contract No.: N/A Place of Performance: Fairmont House 2700 NE 135'h Street North Miami, FL (305) 945-2681 Period of Performance: 1996 to Present Customer Name: General Services Administration Contracting Officer: Ms. Dorothv Hill Oklahoma City District, Rm 707 215 Dean A McGee Avenue Oklahoma City, OK 73102 (405) 231-11488 (405) 231-=227 - FAX • Contract No.: GS071P98HXC2007 Place of Performance: Federal Building Durant, OIL Period of Performance: 2002 to Present Net Cleaning Area: 6000 SF Customer Name: Mr. Shawn E. Smith Pennsylvania Air National Guard Headquarters 17151 Air Refueling Wing (ANG) Pittsburgh International .Airport Coraopolis; PA (412)474-7660 (412) 474-7663 - FAX Contract No.: DAI-Lk36-98-Q5008 Place of Performance: Pennsylvania Air National Guard KP—Mess Attendant Support Services Period of Performance: 1998 to 2004 Net Cleaning Area: 750 meals served per weekend Customer Name: General Services Administration Contracting Officer: Albert S. Lubran, Contract Specialist Mountain-Plain Service Center PO Boy: 25546, DFC, 6`h and Kipling Building 41, Room 288 _ _ _-_-_-----_---.__-_— Denver, CO 80225-0546 (303) 236-1770 Y 253 (303) 236-1774 - FAX Contract No.: GS0SPOOJCC0019 Place of Performance: U.S. Post Office/Courthouse 102 4`h Avenue SE Aberdeen, SD 57402 Period of Performance: June 2000 to Present Net Cleaning Area: 49882 SF • I ow The Sunshine State a LICENSE KAMER G652-160-53-665-0 DONNA GREENSPAN IS45 NE 207 ST ._ N MIAM1 BCH,FL 331794)OW BIRTH DATE SEX FIGT. REST. ENDORSE 05-05-03 F 5-06 A � F ISSUED EXPIRES DUPLICATE .-... 06-11-02 06-06-06 00W6 1/-- � �I, `id ?. ssa • ` 5090208110143 Operation of a motor vehicle constihrtes consent to any sobriety Last required by low