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HomeMy WebLinkAboutR-2005-169 FDOT Utility Relocation Agreement RESOLUTION NO. 2005-169 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A UTILITY WORK AGREEMENT ON BEHALF OF THE CITY OF DANIA BEACH WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION RELATING TO THE INTERSECTION OF STIRLING ROAD AND BRYAN ROAD; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proper City officials are authorized to execute a utility work agreement on behalf of the City and the Florida Department of Transportation relating to the intersection of Stirling Road and Bryan Road. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to such Agreement as are deemed necessary and proper and in the best interest of the City. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon passage and adoption. PASSED AND ADOPTED on November 8, 2005.5. ANNE CASTRO MAYOR-COMMISSIONER . ATTEST: ROLL CALL: �/l �Q_.� "�4 /) _ _ 1 COMMISSIONER ANTON - YES .t-�'�J4KJ COMMISSIONER BERTINO - YES LOUISE STILSON COMMISSIONER MCELYEA - YES CITY CLERK VICE-MAYOR FLURY - YES MAYOR CASTRO - YES APPROVED AS TO FORM AND CORRECTNESS BY: Ah THOMA . A S CITY ATTO EY • 2 RESOLUTION #2005-169 City of Dania Beach Department of Public Services ENGINEERING DIVISION 100 West Dania Beach Blvd •Dania Beach, FL 33004 (954)924-3741 (954)-923-1109(fax) TO: Mayor Anne Castro Vice Mayor Patricia Flury Commissioner Robert Anton Commissioner John Bertino Commissioner C. K. McElyea FROM: Ivan Pato, City Manager Date: October 15, 2005 RE: Proposed City-FDOT Agreement for Stirling Road Utility Relocations Introduction and Background The Florida Department of Transportation (FDOT) is in the process of completing design for a 3-R *,oject for Stirling Road. The project is expected to be bid in the spring of 2006, with construction to start in July 2006. As a part of this project, FDOT will be installing/upgrading landscaping on Stirling Road, and will be adding textured asphalt for crosswalks, for which the City has previously entered into an agreement with FDOT for maintenance. At this time, FDOT needs a utility relocation agreement due to up to three conflicts between the traffic lighting plans and the City's utilities (16" raw water line at Bryan Road, 12" water main at 2 locations at 29f Avenue). The City must sign off on FDOT's standard utility relocation agreement, as attached. Calvin, Giordano and Associates, Inc. is reviewing the documents to determine what will be needed to relocate the piping, which will be the City's responsibility. Staff is also asking that the new 20 inch water main at Ely Blvd. be included. Additional agreements are forthcoming on Federal Highway and Dania Beach Blvd. Recommendation It is recommended that the City Commission approve the attached utility relocation agreement for Stirling Road. Page 1 E : {i A Form No.710-010-55 Utilities } 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT Financial Project ID: 4114381-52-01 Federal Project ID: County: Broward County State Road No.: 848 District Document No: 710-010-55 Utility Agency/Owner(UAO): City of Dania Beach THIS AGREEMENT, entered into this day of year of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT,@ and hereinafter referred to as the "UAQ', City of Dania Beach WITNESSETH: WHEREAS, the UAO owns or desires to install certain utility facilities which are located on the public road or publicly owned rail corridor identified below, hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may be relocated, adjusted, or placed out of service); and WHEREAS, the FDOT, is currently engaging in a voiect_which ��"��,•��---- otherwise changing a public road identified as Stirling Road. SR-7(L the"Project'; and C` WHEREAS,the Project regi adjustment,or removal of the Facili ,,��U� WHEREAS, under the law i expense of the UAO;and WHEREAS, the FDOT and l✓ ( OG""""J �� il conditions applicable to the Utility W, NOW,THEREFORE, in con; r and the UAO hereby agree as follow 1. Performance of Utility Worl a. The UAO shall perforn. _.._ _....., m ii,duuuruance f�� as Exhibit A and by this reference made a part hereof( for the Utility Work which have been previously approv incorporated herein and made a part hereof by this ret been prepared as of the date of the execution of this Ag in accordance with the Plans,and the Schedule that arE previously sent to the UAO which established the terms to be prepared. The FDOT=s approval of the Plans sha by the FDOT nor a substitution for the proper exercise of times remain responsible for any errors or,omissions it / Facilities located on the Project and neither the failure d / ' Schedule, nor the Plans, nor the failure of the FDOT to Plans shall relieve the UAO of the obligation to make thus be of the essence in complying with the total time shown I /! J any and all interim time frames specified therein. The Util using such methods so as to not cause a delay to the FD( • Project. The UAO shall be responsible for all costs incurri __.., 1LJ t,to s-uUT or its contractors caused by errors or omissions in the Plans ur the Schedule (including location of the Facilities and the proper inclusion of all Facilities as part of the Utility Work as stated above);failure to perform the Utility Work in accordance with the Plans and Schedule;or failure of the UAO to complywith Page 1 of 7 Form No. 710-010-55 Utilities 10104 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT any other obligation under this Agreement or under the law. b. All Utility Work shall be performed by UAO=s own forces or its contractor at the UAO=s sole cost and expense. The UAO shall be responsible for obtaining any and all permits that may be necessary to perform the Utility Work. The FDOT=s Engineer (as that term is defined by the FDOT=s Standard Specifications for Road and Bridge Construction)has full authority over the Project and the UAO shall be responsible for coordinating and cooperating with the FDOT=s Engineer. In so doing, the UAO shall make such adjustments and changes in the Plans and Schedule as the FDOT=s engineer shall determine are necessary for the prosecution of the Project and shall stop work or modify work upon order of the FDOT=s engineer as determined bythe FDOT=s engineerto be necessary for public health, safety or welfare. The UAO shall not be responsible for the cost of delays caused by such adjustments or changes unless they are attributable to the UAO pursuant to subparagraph 1 a. C. After the FDOT has received a proper Schedule and Plans, the FDOT will issue a notice to the UAO which authorizes the Utility Work to proceed. The UAO shall notify the appropriate FDOT office in writing prior to beginning the Utility Work and when the UAO stops, resumes,or completes the Utility Work. The Utility Work shall be performed under the conditions of, and upon completion of the Utility Work,the Facilities shall be deemed to be located on the public road or publicly owned rail corridor under and pursuant to,the Utility Permit (Note:Intent of this line is to allow either attachment of or separate reference to the permit). 2. Claims Against UAO a. In the event the FDOT=s contractor provides a notice of intent to make a claim against the FDOT relating to the Utility Work, the FDOT will, in accordance with the FDOT=s procedure, notify the UAO of the notice of intent and the UAO will thereafter keep and maintain daily field reports and all other records relating to the intended claim. b. In the event the FDOT=s contractor makes any claim against the FDOT relating to the Utility Work,the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between the UAO and the FDOT=s contractor shall be in writing,shall be subject to written FDOT concurrence and shall specify the extent to which it resolves the claim against the FDOT. 3. Out of Service Facilities No Facilities shall be left in place on FDOT=s Right of Way after the Facilities are no longer active(hereinafter APlaced out of service/Deactivated@) unless specifically identified as such in the Plans. The following terms and conditions shall applyto Facilities Placed out of service/Deactivated, but onlyto said Facilities Placed outof service/Deactivated: a. The UAO acknowledges its present and continuing ownership of and responsibilityfor Facilities Placed out of service/Deactivated. b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this Agreement by the UAO,the Facilities shall be removed upon demand from the FDOT in accordance with the provisions of subparagraph 3. e. below. C. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in accordance with any and all applicable local,state or federal laws and regulations and in accordance with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely responsible for gathering all information necessary to meet these obligations. d. The UAO shall keep and preserve all records relating to the Facilities, including, but not I imited to, Page 2 of 7 I ' Form No.710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT • records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly respond to information requests concerning the Facilities that are Placed out of service/Deactivated of the FDOT or other permittees using or seeking use of the right of way. e. The UAO shall remove the Facilities upon 30 days prior written request of the FDOT in theevent thatthe FDOT determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT determines that use of the right of way is needed for other active utilities that cannot be otherwise accommodated in the right of way. In the event that the Facilities that are Placed out of Service/Deactivated would not have qualified for reimbursement under this Agreement,removal shall be at the sole cost and expense of the UAO and without any right of the UAO to objector make any claim of any nature whatsoever with regard thereto. In the event that the Facilities that are Placed out of service/Deactivated would have qualified for reimbursement only under Section 337.403(1)(a), Florida Statutes,removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto because such a removal would be considered to be a separate future relocation not necessitated by the construction of the project pursuant to which they were Placed out of service/Deactivated,and would therefore not be eligible and approved for reimbursement by the Federal Government. In the event that the Facilities that are Placed out of service/Deactivated would have qualified for reimbursement for other reasons,removal of the out of service Facilities shall be reimbursed by the FDOT as though the Facilities had not been Placed out of service/Deactivated. Removal shall be completed within the time specified in the FDOT=s notice to remove. In the event that the UAO fails to perform the removal properly within the specified time,the FDOT may proceed to perform the removal at the UAO=s expense pursuantto the provisions of Sections 337.403 and 337.404, Florida Statutes. f. Except as otherwise provided in subparagraph e.above,the UAO agrees that the Facilities shall forever remain the legal and financial responsibilityof the UAO. The UAO shall reimburse the FDOT for any and • all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way. Said costs shall include,but shall not be limited to,charges or expenses which may result from the future need to remove the Facilities or from the presence of any hazardous substance or material in the Facilities or the discharge of hazardous substances or materials from the Facilities. Nothing in this paragraph shall be interpreted to require the UAO to indemnify the FDOT for the FDOT=s own negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility of the UAO. 4. Default a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement,the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT. (2) Pursue a claim for damages suffered by the FDOT. (3) Suspend the issuance of further permits to the UAD for the placement of Facilities on FDOT property if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT until such time as the breach is cured. (4) Pursue any other remedies legally available. (5) Perform any work with its own forces or through contractors and seek repayment for the cost thereof under Section 337.403(3), Florida Statutes. b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other Page 3 of 7 Form No.710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT • remedies which are otherwise provided for in the Agreement,the UAO may exercise one or more of the following options: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the UAO. (2) Pursue any other remedies legally available. C. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties and from any statutory obligations that either party may havewith regard to the subject matter hereof. 5. Indemnification FOR GOVERNMENT-OWNED UTILITIES: To the extent provided by law,the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers,agents, and employees from any claim,loss,damage, cost,charge,or expense arising outof any acts, action,error, neglect,or omission by the UAO, its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect,and whether to any person or property to which FDOT orsaid parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement,the FDOT will immediately forward the claim to the UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14)working days and will jointly discuss options in defending the claim. After reviewing the claim,the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section. The FDOT=s failure to notifythe UAO of a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will paytheir own costs for the evaluation,settlement negotiations,and trial, if any. However, if only one party participates in the defense of the claim at trial,that party is responsible for all costs. FOR NON-GOVERNMENT-OWNED UTILITIES; The UAO shall indemnify,defend, and hold harmless the FDOT and all of its officers,agents,and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission bythe UAO,its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect, and whetherto any person or propertyto which FDOT or said parties may be subject,except that neither the UAO,its agents,employees,or contractors will be liable underthis section fordamages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. The UAO=s obligation to indemnify, defend, and pay for the defense or at the FDOT=s option,to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT=s notice of claim for indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The UAO=s obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO=s inability to evaluate liability or because the UAO evaluates liability and determines the UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication orjudgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all I costs and fees related to this obligation and its enforcement by the FDOT. The FDOT=s delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 6. Force Majeure Page 4 of 7 { Form No.710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT the other failure to perform under ' reementtothe Neither the UAO nor the FDOT shall be Ilable to a othe y p o u de this Agreement extent such performance is prevented by an act of God,war, riots, natural catastrophe,or other event beyond the control of the non-performing party and which could not have been avoided or overcome bythe exercise of due diligence;provided that the party claiming the excuse from performance has(a)promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 7. Miscellaneous a. The Facilities shall at all times remain the property of and be properly protected and maintained bythe UAO in accordance with the then current Utility Accommodation Manual and the current utility permit for the Facilities. b. Pursuant to Section 287.058, Florida Statutes, the FDOT may unilaterally cancel this Agreement for refusal bythe UAO to allow public access to all documents,papers,letters,or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this Agreement. C. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements,understandings,or negotiations with respect thereto, except that the parties understand and agree that the FDOT has manuals and written policies and procedures which shall be applicable at the time of the Project and the relocation of the Facilities and except that the UAO and the FDOT may have entered into joint agreements for Utility Work to be performed by FDOT=s highway contractor. To the extent that such a joint agreement exists, this Agreement shall not apply to Facilities covered by the joint agreement. Copies of FDOT manuals, policies, and procedures will be provided to the UAO upon request. d. This Agreement shall be governed.by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions hereof. e. Time is of the essence in the performance of all obligations under this Agreement. f. All notices required pursuant to the terms hereof may be sent by first class United States Mail,facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five business days from the proper sending thereof unless proof of prior actual receipt is provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing,notices shall be sent to the following addresses: If to the UAO: Dominic Orlando City of Dania 100 W. Dania Tel — — — If to the FDOT: B. Certification Page 5 of 7 Form No.710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the LIAO in the form of additions,deletions,or substitutions are reflected only in an Appendix entitledAChanges To Form Document@ and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no changer has been made to the text of this document except through the terms of the appendix entitled AChanges To Form Document." You MUST signify by selecting or checking which of the following applies: ❑ No changes have been made to this Form Document and no Appendix entitled "Changes to Form Document' is attached. ❑ No changes have been made to this Form Document,but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESS WHEREOF,the parties hereto have executed this Agreement effective the day and year first written. UTILITY: 1 BY: Si nature DATE: (Typed Name: IVAIN PATO • ________(Typed Title: ) CITY MANAGER Recommend Approval by the District Utility Office BY: (Signature) DATE: FDOT Legal review BY: (Signature) DATE: District Counsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Signature) DATE: (Typed Name: _) (Typed Title: ) FEDERAL HIGHWAY ADMINISTRATION (if applicable) . BY: DATE: (Typed Name: ) Page 6 of 7 Form No.710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (Typed Title: Page 7 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-05 UTILITY WORK SCHEDULE UTILITIES 10/04 Page 1 of Financial Project ID: 4114381.52.01 Federal Project ID: ounty: Broward County State Road No.: 848 District Document No: 710.010.05 Utility Agency/Owner(UAO): Ci A. Summary of Utility Work And Execution NON-CONSTRUCTION ITEMS ESTIMATED CONSTRUCTION ITEMS ESTIMATED *CALENDAR DAYS *CALENDAR DAYS Total Preliminary Total Prior to FDOT Project Construction Total Material Procurement Total During FDOT Project Construction Total Right-of-Way Acquisition Total Other *Calendar Days=UAO Work Days X 7/5 and takes into consideration simultaneous activities listed on Part"C"of this Schedule. This document has been developed as the method for a Utility Agency/Owner (UAO) to transmit to the Florida Department of Transportation (FDOT), the FDOT's Contractor, and other right-of-way users, the location, relocation, adjustment, installation, and/or protection of their facilities, on this FDOT project. The following data is based on FDOT preliminary construction plans dated . Any deviation by the FDOT or its contractor from the plans, as provided, may render this work schedule null and void. Upon notification by FDOT of such change, this utility may require additional days for assessment and negotiation of a new work schedule. This LIAO is not responsible for events beyond the control of the LIAO that could not reasonably be anticipated by the LIAO and which could not be avoided by the UAO with the exercise of due diligence at the time of the occurrence. The UAO agrees to notify the Department in writing prior to starting, stopping, resuming, or completing work. In accordance with Rule 14-46.001 (Utility Accommodation Manual) and the Utility Permit, the UAO may be required to rovide the following services with respect to their own facilities. During excavation operations, an on-site representative may e required to physically expose or direct exposure of underground facilities, provide any necessary support to facilities and/or over aerial facilities as deemed necessary to aid design or construction activities listed in Section C of this Schedule. cover Project Representative: Telephone Number: UAO Field Representative: Telephone Number: This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions, deletions or substitutions are reflected only in an Appendix entitled "Changes to Form Document" and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled "Changes to Form Document". You MUST signify by selecting or checking which of the following applies: ❑ No changes to forms document. ❑ Appendix "Changes to Forms Document"is attached. Number of Attachment Pages. Author nt "Engineer of Record (EOR): Acceptance by District Utilities: ( lgnature) (Signature) (Signature) Jvn" P,+-� (Printed Name) (Printed Name) (Printed Name) City Manager (Title) (Title) (Title) _hbVPmhP_r 10, 2005 (Date) (Date) (Date) (**When requested by the District,the FOR will attest to compatibility of plans, specifications and Utility Work Schedule) Rwo� oroo ^N O H rn ^� A a oD 0 co V w+ O Z .� a W 'C IL m N Z� %a � C� z W am as 2 m o U licn c o e 90 0 o (U o � o� � u J C. LL o H- N U N Q 4m4 O 0 N C c O c � � � 0 0 o Z m G U c d E o o 0 a 0o c c •� � c •• - o o w ic i CU m qwo_ o�o � W o > Q' a u O N W W Q ZJQO 0 U LL)LL' W OQ� Paz N 4) 0►_ .O Z> L. ui IL wL) c 0 Q 0 co o c o a o .. o d c n. aW Z cr� o .o 0 0 a `° cm w � M 4. = d d 0 X oU LL N W Q aO o J Y o} d O a LL LLP UO~ u. N � N o o P: [ O Uro «. 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