HomeMy WebLinkAboutR-2005-170 CGA Work Order Chlorine Conversion RESOLUTION NO. 2005-170
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A WORK ORDER AGREEMENT WITH CALVIN, GIORDANO
AND ASSOCIATES PERTAINING TO A CHLORINE CONVERSION
SYSTEM TO INCLUDE DESIGN SERVICES IN THE AMOUNT OF
$30,800.00; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the proper City officials are authorized to execute a work order
agreement with Calvin, Giordano and Associates pertaining to a chlorine conversion system to
include design services in the amount of$30,800.00, the source for which is Retained Earnings
funds that have been conveyed to the City.
Section 2. That the City Manager is designated as the authorized representative for
the work order.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on November 8, 2005.
Q"w•.c. (.�.�,�
ANNE CASTRO
MAYOR-COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON - YES
�� COMMISSIONER BERTINO - YES
LOUISE STILSON COMMISSIONER MCELYEA - YES
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CASTRO - YES
APPROVED AS TO F ND CORRECTNESS
BY: `
• THOM S '�AgSgV6, kITY ATTORNEY
F ..
AGREEMENT
THIS IS AN AGREEMENT (the "Agreement") entered into on M 451_7)fc� �,2005,
between: the City of Dania Beach, Florida, a municipal corporation (the "City") and Calvin,
Giordano & Associates, Inc., a Florida corporation (the "Consultant").
In consideration of the mut .it covenants, terms and conditions contained in this Agreement,
and other good and valuable consir 'ition,the adequacy and receipt of which are acknowledged,the
parties agree as follows:
1. Scope of Services. The Consultant agrees to perform consultant services for the City
in accordance with the scope of services described in Exhibit"A", a copy of which is attached and
made apart of this Agreement by this reference. The Parties acknowledge and agree that services are
to commence on4w- Zf ,2005 and that that date is the effective date and commencement date
of the services.
2. Subcontracts. Consultant may subcontract certain items of work. It is expressly
agreed by the parties, however, that the City shall approve in advance in writing any subcontractors
and the fees to be paid them by Consultant prior to any such subcontractor proceeding with any such
work.
3. Payment for Services.
A. City agrees to pay Consultant for services provided by Consultant(inclusive of
any subcontractor services), as described in Section 1, an agreed upon lump sum amount of Thirty
Thousand, Eight Hundred Dollars ($30,800.00) (the "Fee"). The Fee includes full payment,
including all labor, overhead and other costs except reimbursables identified in Exhibit "A". No
travel and meal costs are reimbursable unless incurred outside of Miami-Dade, Broward and Palm
Beach Counties, and approved in writing in advance by the City. Any such costs are payable at the
City reimbursement rate.
B. Any necessary additional work, as determined by City, which is not covered
by the scope of services described in the attached Exhibit "A", shall not be undertaken without a
written amendment to this Agreement to that effect, executed in advance by both parties.
C. Consultant shall submit its invoices in the format and with supporting
documentation as may be required by City.
D. City shall pay Consultant monthly for services rendered within thirty(30)
calendar days from date of approval of each of Consultant's invoices by the City Manager. If any
errors or omissions are discovered in any invoice, City will inform Consultant and request revised
copies of all such documents. If any disagreement arises as to payment of any portion of an invoice,
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City agrees to pay all undisputed portions and the parties agree to cooperate by promptly conferring
• to resolve the disputed portion.
E. Any invoice which is not timely paid as prescribed above will be subject to the
accrual of interest at the statutory rate prescribed by applicable Florida law.
4. Indemnification of City.
A. Consultant shall indemnify and hold harmless City, its officers, employees and
agents (collectively,the"City"), from liabilities, damages, losses, and costs,including, but not limited to
reasonable attorney fees, to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of Consultant and persons employed or utilized by Consultant in the performance of this
Agreement, including any Subconsultant and Subcontractor.
B. To the extent considered necessary by City any sums due Consultant under this
Agreement may be retained by City until all of City's claims for indemnification pursuant to this
Agreement have been settled or otherwise resolved, and any amount withheld shall not be subject to
payment of interest by City.
C. To the extent this indemnification clause does not comply with Florida law this
provision and all aspects of this Agreement shall be interpreted as the parties' intention for the
indemnification provisions and this Agreement to comply with Florida law applicable to indemnification.
• 5. Insurance. Consultant shall provide,pay for and maintain in force at all times during
the term of this Agreement, such insurance, including professional liability insurance, Workers'
Compensation insurance and comprehensive general liability insurance as stated below:
A. Professional liability insurance with minimum limits of liability of One
Million Dollars($1,000,000.00),Two Million Dollars($2,000,000.00)in the
aggregate to assure the City of coverage of the indemnification specified in
this Agreement.
B. Workers' Compensation
Statutory Limits Part A, and $500,000.00, Part B, Employer's Liability,
coverage.
C. General Liability
Commercial General Liability insurance with limits of not less than
$`1,000,000.00 per occurrence,$2,000,000.00 aggregate(and the same limits
for any Subcontractors).
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D. Automobile Liability
Comprehensive or Business Automobile Liability insurance with limits not
less than $1,000,000.00 each occurrence combined single limit for Bodily
Injury and Property Damage including coverages for owned,hired, and non-
owned vehicles, equipment or both as applicable. This policy of insurance
shall be written in an "occurrence"based format.
E. General
Should any required insurance lapse during the Contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this
Agreement, effective as of the lapse date. If insurance is not reinstated, City
may, at its sole option,terminate this Agreement effective on the date of such
lapse of insurance.
Liability policies shall be endorsed to provide the following:
a) Name as additional insureds the City of Dania Beach and its
officers, agents, employees and City Commission members.
b) That such insurance is primary to any other insurance
available to the City with respect to claims covered under the
• policy and that such insurance applies separately to each
insured against whom claims are made or suit is brought,but
the inclusion of more than one insured shall not operate to
increase the insurer's limit of liability.
All policies shall be endorsed to provide thirty(30)days'prior written notice
of cancellation, non-renewal or reduction in coverage or limits to:
City of Dania Beach
Attention: Risk Manager
100 West Dania Beach Blvd.
Dania Beach, Florida 33004
The issuing agency shall include its full name,address and telephone number
in each insurance certificate issued.
Certificates of Insurance, evidencing all required insurance and
endorsements, shall be submitted with the executed Agreement.
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6. Assig-nment of Agreement.
A. It is understood and agreed by both parties that this Agreement,eement,in whole or in
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part, cannot be assigned, sublet or transferred by the Consultant without the prior written consent of
City.
B. The Consultant acknowledges, understands and agrees that its performance
under this Agreement is or may be contingent upon the City receiving timely services from other
consultants whose subcontracts must be approved by City as specified in Paragraph 2, above (the
"Supporting Consultants"). The Consultant agrees to use its best efforts to coordinate its services
with the services of the Supporting Consultants and further agrees that in the event the rendition of
any services of any of the Supporting Consultants is delayed, such delay will not entitle the
Consultant to any additional compensation or payment of any kind. Furthermore, the Consultant
shall not be entitled to an increase in compensation, or be entitled to payment of any kind from the
City,for damages or expenses incurred which are direct, indirect or consequential or other costs and
lost profits of any kind including, but not limited to, costs of acceleration, inefficiency or extended
overhead, arising because of any other delay,disruption,interruption,interference or hindrance from
any cause whatsoever,whether such delay,disruption or interference be reasonable or unreasonable,
foreseeable or unforeseeable, or avoidable or unavoidable; provided, however, that this provision
shall not preclude recovery of damages by the Consultant for hindrances or delays caused solely by
fraud,bad faith or active malicious interference on the part of the City. The Consultant shall only be
entitled to extensions of time for performance as the exclusive and sole remedy for delay.
7. Examination of Records. Consultant shall maintain books,records,documents and
other evidence directly pertinent to performance of work under this Agreement in accordance with
generally accepted accounting principles and practices. The Consultant shall also maintain the
financial information and data used by the Consultant in the preparation of support of any claim for
reimbursement for any out-of-pocket expense or cost. The City shall have access to such books,
records, documents and other evidence for inspection, audit and copying during normal business
hours. The Consultant will provide proper facilities for such access and inspection. Audits
conducted under this section shall observe generally accepted auditing standards and established
procedures and guidelines of the City. The Florida Public Records Act, Chapter 119 of the Florida
Statutes,may have application to records or documents pertaining to this Agreement and Consultant
acknowledges that such laws have possible application and agrees to comply with all such laws.
•
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8. Termination.
• A. Termination of Agreement for Convenience. It is expressly understood and
p Y
agreed that the City may terminate this Agreement at any time for any reason or no reason at all by
giving the Consultant written notice by certified mail, return receipt requested, directed to the
principal office of the Consultant,ten(10)days in advance of the termination date. In the event that
the Agreement is terminated pursuant to this provision, the Consultant shall be entitled to be
compensated for the services rendered from the effective date of execution of the Agreement up to
the date of receipt of Notice of termination. Such compensation shall be based on the percentage of
work completed, as fairly and reasonably determined by City after conferring with Consultant.
B. Termination of Agreement for Cause. If City elects to terminate the
Agreement for cause, City will provide Consultant seven (7) days' advance written notice. If
Consultant promptly cures the matter giving rise to the cause within that time, this Agreement shall
continue. If not timely cured, the Agreement will stand terminated and the City will pay Consultant
for work completed less any costs, expenses and damages incurred by City as a result of such
termination. If a court of competent jurisdiction determines that the termination was not authorized
under the circumstances then the termination shall be deemed to be a termination for convenience
and the Consultant will not be entitled to any additional costs, expenses and damages as a result of
termination.
9. Ownership of Documents. All correspondence, studies, data, analyses, documents,
instruments, applications,memoranda and the like, including drawings and specifications prepared
or furnished by Consultant (and Consultant's independent professional subcontractors or
subconsultants) pursuant to this Agreement shall become owned by and be the property of the City
and the City shall consequently obtain ownership of them by any statutory or common law and other
reserved rights, including copyright; however, such documents are not intended or represented by
Consultant to be suitable for reuse by City on extensions of the work or on any other work or project.
Any such reuse, modification or adaptation of such document without written verification or
permission by Consultant for the specific purpose intended will be at City's sole risk and without
liability or legal exposure to Consultant or to Consultant's independent professional subconsultants.
If City alters any such documents, City will expressly acknowledge same so that no third party will
be in doubt as to the creation or origination of any such document.
10. Notices. Except as provided above,whenever either party desires to give notice to the
other, it must be given by written notice, sent by certified U.S. mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified and the place for giving of
notice in compliance with the provisions of this paragraph. For the present,the parties designate the
following as the respective persons and places for giving of notice:
City: Ivan Pato, City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Page 5 of 9
With a copy to: Thomas J. Ansbro, City Attorney
100 West Dania Beach Blvd.
Dania Beach, Florida 33004
Consultant: Karl Kennedy
Calvin, Giordano &Associates, Inc.
1800 Eller Drive, Suite 600
Ft. Lauderdale, FL 33316
11. Consent to Jurisdiction. The parties agree that the jurisdiction for any legal action
arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth Judicial
Circuit in and for Broward County,Florida, or the federal District Court in the Southern District of
the United States. Each party further agrees that venue for any action to enforce this Agreement shall
be in Broward County, Florida.
12. Governing Law. The parties agree that this Agreement shall be construed in
accordance with and governed by the laws of the State of Florida.
13. Attorneys' Fees and Costs. If City or Consultant incurs any expense in enforcing the
terms of this Agreement, whether suit is brought or not, each party shall bear its own costs and
expenses including, but not limited to, court costs and reasonable attorneys' fees.
14. Headings. Headings in this document are for convenience of reference only and are
. not to be considered in any interpretation of this Agreement.
15. Exhibits. Each exhibit referred to in this Agreement forms an essential part of this
Agreement. Each such exhibit is a part of this Agreement and each is incorporated by this reference.
16. Severability. If anyprovision of this Agreement or the application of it to anyperson
or situation shall to any extent be held invalid or unenforceable, the remainder of this Agreement,
and the application of such provisions to persons or situations other than those as to which it shall
have been held invalid or unenforceable, shall not be affected, shall continue in full force and effect,
and shall be enforced to the fullest extent permitted by law.
17. All Prior Agreements Superseded. This document incorporates and includes all prior
negotiations, correspondence, conversations, agreements and understandings applicable to the
matters contained in this Agreement and the parties agree that there are no commitments,agreements
or understandings concerning the subject matter of this Agreement that are not contained in this
document. Accordingly, it is agreed that no deviation from the terms of this Agreement shall be
predicated upon any prior representations or agreements, whether oral or written.
18. Consultant and its employees and agents shall be and remain independent contractors
and not employees of City with respect to all of the acts and services performed by and under the
terms of this Agreement. This Agreement shall not in any way be construed to create a partnership,
association or any other kind of joint undertaking, enterprise or venture between the parties to this
aAgreement.
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t
. 19. The Consultant understands and agrees that the City, during any fiscal year, is not
authorized to expend money, incur any liability, or enter into any contract which, by its terms,
involves the expenditure of money in excess of the amounts budgeted as available for expenditure o
during such fiscal year and that any contract,verbal or written,made in violation of this subsection is
null and void and that consequently, no money may be paid on such contract beyond such limits.
Nothing contained in this Agreement shall prevent the making of contracts for periods exceeding one
(1)year,but any contract so made shall be executory only for the value of the services to be rendered
or agreed to be paid for in succeeding fiscal years. Consultant shall not proceed with services under
this Agreement without City's written verification that the funds necessary for Consultant
compensation and other necessary expenditures are budgeted as available within the appropriate
fiscal year budget.
20. Consultant warrants and represents that no elected official,officer,agent or employee
of the City has a financial interest,directly or indirectly,in this Agreement or the compensation to be
paid under it and, further, that no City employee who acts in the City of Dania Beach as a
"purchasing agent"as defined in Chapter 112,Florida Statutes,nor any elected or appointed officer
of the City of Dania Beach,nor any spouse or child of such purchasing agent,employee or elected or
appointed officer, is a partner, officer, director or proprietor of the Consultant and, further,that no
such City employee,purchasing agent,City elected or appointed officer,or the spouse or child of any
of them, alone or in combination,has a material interest in the Consultant. Material interest means
direct or indirect ownership of more than five percent(5%)of the total assets or capital stock of the
Consultant.
• 21. Consultant shall comply with all federal, state and City laws applicable to the
Consultant services and specifically those covering Equal Opportunity Employment,the Americans
With Disabilities Act("ADA")the Florida Public Entity Crime law and the Florida Building Code.
The Consultant is expected to fully comply with all provisions of all laws and the City reserves the
right to verify the Consultant's compliance with them. Failure to comply with any laws will be
grounds for termination of the Agreement for cause.
22. In the event of any conflict between any provisions of this Agreement and any
provision in any attached Exhibit, the parties agree that the provisions of this Agreement are
controlling(including,but not limited to, all terms and provisions governing compensation).
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IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and
• year fist above written.
CITY:
CITY OF DANIA BEACH,
a Florida Municipal Corporation
--ATTEST:
'ATTEST: \
LOUISE STILSON ANNE CASTRO
CITY CLERK MAYOR
IV AT , CITY MANAGER
APPROVED FOR FORM APPROVED AS TO "SCOPE OF
AND CORRECTNESS: SERVICES"
• THO AS S RO BLOET
CITY A ORNEY CONSULTANT TO THE CITY PUBLIC
SERVICES DEPARTMENT
Page 8 of 9
CONSULTANT:
CALVIN, GIORDANO & ASSOCIATES, INC.
a Florida corporation
Signed, sealed and delivered
in the presence of:
By:
Witn ss
0"r cf t
Witness Print Name
Title
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me on S 2005, by
and as
and respectively, of Calvin, Giordano &
Associates, Inc., a Florida corporation, on behalf of the corporation. They are personally known to
me or have produced as identification and
did (did not) take an oath.
L...._.__._._..--
NOTOY PUBLIC, State of Florid
My commission expires:
o"P_y PC 1, JL49 A.
.`� ' tory yAHtV
-StctW e of Fbrtdo
NO10YAssn.
•
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City of Dania Beach
Department of Public Services Soo
ENGINEERING DIVISION
100 West Dania Beach Blvd • Dania Beach, FL 33004 (954)924-3741 • (954)-923-1 t09(fax)
TO: Mayor Anne Castro
Vice Mayor Patricia Flury
Commissioner Robert Anton
Commissioner John Bertino
Commissioner C. K. McElyea
FROM: Ivan Pato, City Manager
Date: October 18, 2005
RE: Continuing Engineering Services - Integrated Waterworks Capital Improvement
Program (IWWCIP) - Recommendation to Award Work Order to Calvin, Giordano and
Associates, Inc. for chlorine conversion system design completion services
Introduction and Background
On October 22nd, 2002, the City Commission adopted Resolution 2002-120 approving the Water,
Wastewater and Stormwater Facilities Plan. 'The Plan defines future capital infrastructure needs for
the water, sewer and stormwater systems in the City and recommends improvements to each system
based on current deficiencies, anticipated growth demands and compliance with federal and state
environmental mandates.
One of the projects contemplated in the Plan was to modify the disinfection system to move away
from gas cylinders. This work is partially complete and an interim permit was granted to the City for
this work in 2003. However, the project is not complete as full conversion mechanisms were not put
in place in the initial conversion project to eliminate the chlorine cylinders. In addition, the City
needs to provide standby ammoniation to maintain chloramines as the disinfection system. The City
has a chloramine system as a result of natural ammonia in the water supply. The chloramines help
limit trihalomethane formation. Standby ammoniation was not contemplated in the initial permit, so
a modification must be made. Calvin, Giordano and Associates, Inc. were the initial design engineers
on the interim system. Converting away from gas completely is straightforward.
Due to their experience with the City of Dania Beach, the staff recommends that the City issue a work
authorization to Calvin, Giordano and Associates, Inc. for this work. The attached work
authorization outlines the design, permitting and bidding timelines and costs. The City has or will
have SRF funds for the construction if needed. A loan application for the construction portion will be
esented to the Commission at such time as the City is ready to award the work. The fee for the
llesign is$15,800. The construction services are $15,000.
WWCIP —Approval of Work Auth CGA Chlorine System
10/25/2005 Page
R
rei City of Dania Beach
Department of Public Services
ENGINEERING DIVISION
100 West Dania Beach Blvd • Dania Beach, FL 33004 - (954)924-3741 • (954)-923-1109(fax)
Recommendation
It is recommended that the City Commission award a work authorization to Calvin, Giordano and
Associates, Inc. in the amount of$30,800 for chlorine conversion system design completion services.
•
WWCIP—Approval of Work Auth CGA Chlorine System.
10/25/2005 Page
® Calvin, Giordano & Associates, Inc.
s E X C E P T I O N A L S O L U T 1 O N S
.s z
- October 12, 2005
Mr. Dominic F. Orlando, P.E.
Director of Public Services
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
RE: City of Dania Beach Water Treatment Plant
Liquid Sodium Hypochlorite and Ammonia Disinfection System
CGA Proposal No. 05-5530
Dear Mr. Orlando,
We are pleased to submit this proposal for Professional Services to design,
permit and manage the construction of sodium hypochlorite (NaOCL)
storage tanks, sun shade shelter for the storage tanks, ammonia (NH3)
storage tank and pumping and piping system for the City's Water Treatment
Plant (WTP).
SCOPE OF SERVICES
Calvin, Giordano & Associates, Inc. will perform the following services
based on our understanding of the project requirements:
I. Professional Civil Engineering Services
Engineering
Construction Engineering Task 1.0 -Preliminary Engineering
&Inspection
Municipal Engineering
Transportation Planning Task 1.1 - Field Investigations
&Traffic Engineering
Surveying& Mapping CGA shall evaluate the mechanical, electrical and structural aspects of the
Planning system to determine the location of the NaOCL and NH3 storage tanks,
Landscape Architecture distribution piping application point and chemical pumping or feed
&Environmental Services
Construction Services system.
Indoor Air Quality
Data Technologies
& Development
LoneEller Drive,Suite 600
auderdale, FL 33316
: 954.921.7781
Fax:954.921.8807
www.calvin-giordano.coni
Fort Lauderdale West Palm Beach Orlando Fort Pierce Homestead
Page 2
October 12,2005
Task 1.2 - Basis of Design
CGA shall attend one (1) scoping session meetings with City of Dania Beach staff
to review the basis of design for disinfection system that may include items such as:
1) Site improvements:
CGA will design site improvements including an open sun shade shelter for the
hypochlorite storage tanks including a concrete pad.
2) Equipment additions and modifications:
CGA will determine the required storage tank size and type, size of day tank, if
required and means of applying the chemical.
3) Electrical and Instrumentation:
A control panel will be designed for the hypochlorite and ammonia pumping
and application. An alarm shall be brought into the control room to alert the
operations personnel if the disinfection system is malfunctioning.
CGA shall prepare a Preliminary Engineering Report (PER) containing the results
of the field investigation and detailing the basis of design. The PER shall also
contain preliminary cost estimates for the proposed design
One (1) meeting shall be held with the City to present the PER for approval.
. Task 2.0 -Detailed Design
CGA shall prepare computer-generated drawings in AutoCAD for the
improvements to be implemented. All drawings will be prepared electronically and
provided to the City of Dania Beach. CGA use existing survey information to
prepare the necessary site and utilities drawings.
Task 2.1 - Civil Final Desig
This task includes the preparation of drawings and technical specifications for the
civil portion of the work, including:
1) Site preparation
2) Site grading
3) Equipment demolition/disposal
4) Equipment installation
5) Piping
Task 2.2 - Electrical and Instrumentation/Control Final Design
This task includes the preparation of drawings and technical specifications for the
electrical design portion of the work. This includes:
P:\Proposals\2005 Proposals105-5530 Dania Hypochlorite System.doc
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October 12,2005
1) Preparation of proposed electrical plans.
• 2) Schematics
3) Power riser and ground riser diagrams
4) GFI
5) Temporary electrical plans
6) Load Calculations
7) Instrumentation and Control
Task 2.3 - Design Reviews
CGA shall schedule meetings with City of Dania Beach at 30% and 90% design
completion level for the purpose of reviewing design details and affording the
opportunity for City input. CGA shall provide five (5) copies to the City (10) days
before scheduled meetings. City review comments will be provided at the meetings.
Task 2.4 - Contract Document Preparation
CGA shall prepare contract documents, including General Conditions,
Supplementary Conditions, Contract Form, Schedule of Prices, Technical
Specifications, etc. City of Dania Beach shall provide City standard format for
bidding documents. These contract documents shall be prepared in "MS Word"
format. City will provide "Front-end" documents to CGA
• Task 3.0 - Permitting
CGA shall prepare applications and such documents and design data as may be
required and apply for approvals from all such governmental authorities having
jurisdiction over the project. CGA shall obtain such approvals by participating in
meetings, submissions, re-submissions and negotiations with such authorities. CGA
shall respond to comments from such authorities within ten (10) calendar days of
receipt of comments unless City agrees to a different time schedule. It is recognized
by City of Dania Beach that the period for obtaining permits is beyond the control
of CGA except for issues concerning the permitability of the design and
CONSULANT'S ability to respond to permitting agency requests for information.
Task 4.0 - Document Revisions (90% Design Completion)
Various departments within City of Dania Beach (Risk Management, Purchasing
and the City Attorney's Office) have non-technical review responsibility for the
Construction Contract Documents. CGA shall assist City in this process by
providing copies of Construction Contract Documents, participating in meetings,
submissions, re-submissions and discussions with these departments. Additionally,
based upon governmental agency input, i.e., BCHD etc. CGA shall modify
documents to incorporate governmental agency requests as well as requests of
various City departments. CGA shall respond to comments within ten (10) calendar
•
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October 12,2005
days of receipt of comments unless a different time schedule is agreed to by City.
• CGA's compensation shall be included in overall fee approved. No additional fees
will be paid to CGA.
Task 5.0 —Bidding and Award
Task 5.1 - Construction Cost Estimate
Upon completion of Task 4.0, CGA shall prepare a detailed Construction Cost
Estimate based upon the final Construction Contract Documents and submit it to the
City.
Task 5.2 - Bid Document Delivery
CGA shall reproduce and furnish final contract bid documents to bidders requesting
purchase of said documents. CGA can charge a reasonable fee to potential bidders
to cover printing and administrative costs.
Task 5.3 -Addenda Issuance
CGA shall provide timely responses to the inquiries of prospective bidders by using
written addenda. These queries and responses shall be documented and a record of
each shall be transmitted to CITY on a same day basis. CGA shall prepare and
. distribute necessary addenda. This Scope of Services has been based upon the
issuance of three (3) addenda.
Task 5.4 - Pre-Bid Conference
CGA shall conduct one (1) pre-bid conference. CGA shall prepare and distribute a
written summary of this conference to all bidders and attendees within four (4)
calendar days after the pre-bid conference.
Task 5.5 - Bid Evaluation
Within four (4) calendar days of receipt of bids, CGA shall evaluate the bids for
completeness, full responsiveness and price, including alternative prices and unit
prices, and shall make a formal written recommendation to the City of Dania Beach
in regard to the award of contract. Non-technical bid requirements will be evaluated
by others.
This scope of services includes no allowance for CGA's time to assist City in the
event of a bid protest. To the extent CGA's services are required in the event of a
bid protest, due to the difficulty in predicting the number and duration of protest
hearings, no time has been added in the schedule of fees except as specifically
itemized. Preparation for and attendance, as necessary, will be provided on a time
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October 12,2005
and material basis and will be billed at the standard hourly rates in accordance with
the attached Hourly Rate Schedule.
Task 5.6 - Contract Award
CGA shall provide five (5) sets of"Conformed" Construction Contract Documents
for execution by CITY and the successful bidder within five (5) calendar days of
request by City of Dania Beach. CGA shall prepare "Conformed" Documents that
reflect the changes made during the bidding period by addenda.
BASIS OF PROPOSAL
• Calvin, Giordano & Associates, Inc. is performing the consulting services set forth in
this Agreement strictly as a professional consultant to CLIENT. Nothing contained in
this Agreement shall create any contractual relationship between Calvin, Giordano &
Associates and any contractor or subcontractor performing construction activities on
the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano & Associates, Inc. will ensure that all consultants carry proper
insurance, including professional liability insurance, if appropriate.
• Permit construction certification will include one partial and one final inspection.
• Any outside engineering services, studies, or laboratory testing not specifically
mentioned in the Scope of Services will be the responsibility of the CLIENT. All
municipal, permit, and agency fees as well as Title Certificates will be paid by the
CLIENT.
• Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc.
represents its judgment as a design professional and is supplied for the general
guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control
over the cost of labor and material, or over competitive bidding or market conditions.
Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions
as compared to contractor bids or actual cost to the CLIENT.
• Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor's
schedules or failure to carry out the construction in accordance with the construction
documents. Calvin, Giordano & Associates, Inc. shall not have control over or
charge of acts or omissions of the contractor, subcontractors, or their agents or
employees, or of any other persons performing portions of the construction.
Additional Fees
The following services are NOT included in this proposal and will be considered
Additional Services, which will be addressed in a separate contractual agreement. The
services include but are not limited to:
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October 12,2005
• Professional services required, due to changes in the site plan initiated by the
CLIENT, their representatives or other consultants (e.g. architects, landscape
architects, etc.) after either design or preparation of the construction drawings has
commenced.
• Professional services required due to conditions different from those itemized under
the Scope of Services or due to events beyond the control of Calvin, Giordano &
Associates, Inc.
• Professional land surveying not included in the scope of services (i.e., buried utility
investigation, easement research, condominium documents, project stake-out and as-
built drawings).
• Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e., fire
pumps), fire protection, geotechnical and testing, environmental assessment, power,
gas, telephone, cable television, site lighting services.
• Off-site engineering and negotiations for off-site easements, if required (other than as
specified in the Scope of Services).
• Updated Boundary survey, site evaluation or closing assistance work, unless specified
above.
• Permit application or negotiation with permitting authorities other than those
specifically listed herein.
• Calculations of off-site flood stages.
• Preparation of construction contract documents, other than drawings and technical
specifications (e.g., bid schedule, project manual);
• All permit and application fees.
• Engineer verified and certified as-builts. Record drawings will be prepared based on
contractor supplied data and information.
• Structural and geotechnical engineering.
• Rehabilitation of the wet-wells and receiving manholes. If it is discovered during the
design or construction that the manholes have structural problems, CGA can design a
means of structurally rehabilitating the interior of the wet-well and manhole,
including provisions for a temporary pumping by-pass system for an additional
services fee.
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October 12,2005
Reimbursable Expenses
• Calvin, Giordano & Associates, Inc, and its consultants will be reimbursed for the
printing of drawings and specifications, deliveries, federal express services, required
travel time and travel expenses, long distance telephone calls, fax transmittals, postage,
fees paid for securing approval of authorities having jurisdiction over the project,
renderings, models and mock-ups required by CLIENT, as required. Reimbursable
expenses and sub-consultant invoices will be billed directly to the CLIENT at a multiplier
of 1.25.
SCHEDULE OF FEES
Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum
fee as shown in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES
Professional Civil Engineering Services $15,800.00
Construction Administration Services $15,000.00
TERMS OF THE AGREEMENT
• Per the existing continuing engineering services contract
We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates,
Inc. is prepared with the necessary manpower to proceed with the proposed scope of
services upon receipt of the executed authorization. Our personnel are committed to
completing the project in a timely manner. Please indicate your acceptance of this
proposal by signing below and returning one executed copy of the contract to this office.
We look forward to working with you in making this project a success.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
"i
D is J. Giordano
President
KK/j m
• Attachment
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October 12,2005
Cost of these services are $30,800.00
ACCEPTANCE OF CONTRACT
Calvin, Giordano & Associates,Inc.
By: ---�� Date: C✓ l Z J
Name: Dennis J. Giordano
Title: President
City of Dania Beach
By: e ,. _� Date: /I�
Name: Dominic Orlando, P.E.
Title: Director of Public Services
PAProposals\2005 Proposals\05-5530 Dania Hypochlorite System.doc
. $ S
- � --Calvin, Giordano Associates, Inc.
♦ y
$ E X C E P T I 0 N A L S 0 L U T 1 O N S
a
PROFESSIONAL FEE SCHEDULE
Principal 200.00 PLANNING
Executive Assistant 70.00 Associate, Planning 150.00
Director of Planning 130.00
ENGINEERING Planning Administrator 120.00
Associate, Engineering 150.00 Assistant Director 110.00
Director;Engineering 130.00 Planner 90.00
Project Manager 120.00 Jr. Planner 70.00
w_ Resident Inspector 110.00
Project Engineer 100.00 EXPERT WITNESS
Engineer 85.00 Principal/Associate 300.00
Senior CADD Technician 75.00 Registered Engineer/Surveyor 250.00
CADD Technician 70.00 Project Engineer 200.00
Traffic Technician 75.00
Permit Administrator 75.00 LANDSCAPE ARCHITECT
Clerical 65.00 Associate, Landscape 150.00
Senior Landscape Architect 115.00
DATA TECH DEVELOPMENT Environmental Administrator 110.00
Associate, Data Tech Dev. 150.00 Landscape Architect 100.00
GIS Coordinator 130.00 Environmental Specialist 90.00
GIS Specialist 90.00 Landscape CADD Technician 70.00
Multi-Media 3D Developer 90.00 Environmental Assistant 70.00
GIS Technician 80.00
Sr. Applications Developer SURVEYING
Private 160.00 Associate, Surveying 150.00
Public 160.00 Hydrographic Survey Crew 200.00
Applications Developer G.P.S. Survey Crew 125.00
Private 120.00 Survey Crew 110.00
Engineering Public 120.00 Senior Registered Surveyor 100.00
Construction Engineering Network Engineer 130.00 Survey Coordinator 80.00
& Inspection CADD Technician 70.00
Municipal Engineering CONSTRUCTION
Submeter G.P.S 65.00
Transportation Planning Associate, Construction 150.00
&Traffic Engineering
Construction Management Director 120.00 MICROBIAL/INDOOR AIR
Surveying&Mapping Senior Inspector 90.00
p QUALITY SERVICES
Planning
Sr. Environmental Scientist 100.00
Landscape Architecture
& Environmental Services Environmental Scientist 85.00
Construction Services
Indoor Air Quality In addition to the hourly rates listed above, charges will include direct out-of-pocket
Data Technologies expenses such as reproduction, overnight mail, and other reimbursables billed at a
& Development multiplier of 1.25.
Eller Drive, Suite 600
FL 33316
0tLauderclale,
ne:954.921.7781
Fax:954.921.8807
www.c,ilvin-giordano.com PAEngineering ReferenceVoanneVemp filesTrof Fee Schedule eff July 2005.doc Effective July 1,2005
Fort Lauderdale West Palm Beach Orlando Fort Pierce Homestead