HomeMy WebLinkAboutR-2005-188 CDBG Application (32 year) RESOLUTION NO. 2005-188
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 32n1 YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (2006-2007) IN
THE APPROXIMATE AMOUNT OF $245,000.00, TO PROVIDE FUNDING
FOR THE STREET LIGHTING PROJECT LOCATED IN CENSUS TRACT
804.03, BLOCK 2; AUTHORIZING THE APPROPRIATE CITY OFFICIALS
TO EXECUTE THE APPLICATION; FURTHER, AUTHORIZING THE
ACCEPTANCE AND EXECUTION OF THE GRANT AGREEMENT UPON
ITS AWARD (AND ANY TIME EXTENSIONS, IF DEEMED NECESSARY);
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO IMMEDIATELY
BEGIN THE DESIGN, PERMITTING, ENGINEERING AND ALL
ASSOCIATED ITEMS REQUIRED TO INSTALL STREET LIGHTING IN AN
AMOUNT OF APPROXIMATELY $160,000.00 WITH FUNDING FROM THE
NEIGHBORHOOD IMPROVEMENTS BOND PROGRAM; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That certain 32"d year application for the Community Development Block
• Grant program for the 2006-2007 fiscal year for a Street Lighting Project, located in Census
Tract 804.03, Block 2 in the approximate amount of $245,000.00 between the City of Dania
Beach, Florida and Broward County, in substantial form as Exhibit "A", attached, is approved
and the appropriate City officials are authorized to execute it. Further, such officials are
authorized to accept and execute the grant agreement upon its award (and any time extensions, if
deemed necessary).
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the application and agreement as are deemed necessary and proper for the best
interests of the City.
Section 3. That upon submittal of grant application, appropriate City officials are
authorized to begin the design, engineering, and permitting work and all items required to install
street lights, poles and wiring. Further, the Finance Director is authorized to utilize the
Neighborhood Improvement General Obligation Bond proceeds in an approximate amount of
$160,000.00.
• Section 4. That upon execution of the agreement, the Finance Director is authorized
to appropriate the budget by the award amount in grant revenue and appropriate expenditure
account.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section b. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on December 13, 2005.
ATTEST: .
ANNE CASTRO
L'OIJISE STILSON ' MAYOR-COMMISSIONER
CITYyCLERK'
ROLL CALL:
COMMISSIONER ANTON - YES
APPROVED AS TO FO COMMISSIONER BERTINO - YES
AND CORRECTNE COMMISSIONER MCELYEA - YES
• �.__ VICE-MAYOR FLURY - YES
BY: ) 7/ MAYOR CASTRO - YES
THOMAS J. A O
CITY AT, ORNEY
i .
2 RESOLUTION#2005-188
DRAFT
BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS
MUNICIPALITIES CDBG APPLICATION
Complete the following sections. Submit one form for each project. Attach additional pages as needed
COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY
Category Budget
Cash
In-Kind
Other Grants
CDBG $245,000.00
TOTAL $245,000.00
PROGRAM ACTIVITIES: NATIONAL OBJECTIVE
Only one category per application Area Benefit ( )
Public Service (Not to exceed 15 % of the total CDBG Alloc.) ( ) Limited Clientele ( )
Low/Mod Housing(LMH) ( )
Capital Improvement (X ) Low/Mod Jobs (LMJ) ( )
Economic Development ( )
Housing ( )
• Continuing Project: Yes ( )
New Project: Yes ( X )
Applicant completes the following items.
1. Applicant Organization Name: City of Dania Beach
Address: 100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Telephone: 954-924-3601 FAX: 954-921-2604
2. Contact Person: Bonnie Temchuk
Title: Assistant to the City Manager
Street Address: 100 W. Dania Beach Blvd.
Dania Beach, FL 33004
E-MAIL Address: btemchuk@ci.dania-beach.fl.us
Telephone: 954-924-3613 FAX: 954-924-2604
Broward County Office of Housing
• Municipal Application Thirty Second Year
1
3. Project Name: Street Lighting — Census Tract 804.03, Block 2
4. CDBG Funds Requested ($15,000 Minimum Request): $
5. Project Goals: Provide specific project goals and quantifiable objectives.
Quantifiable objectives should specifically state who, what, where and how
many. Scope of services demonstrates activities involved in implementing
the project while project continuation and maintenance relates to the
whether or not this will be an ongoing activity after funding ends.
a. Project Goals and Quantifiable Objectives: Describe how goals and
objectives will benefit low income persons, provide an area benefit
or eliminate or prevent slums and blighted conditions, or impact a
problem or need of particular urgency.
The City of Dania Beach, in its continuing effort to provide safety and
reduce crime within our city, proposes to provide a total of sixty-nine (69)
cobra head street lights, poles, and wiring to be placed in Census Track
804.03, Block 2. This area was identified in the CPTED study, paid for
through the 30th Year CDBG funding. Presently, the entire track and block
have a total of five (5) street lights within the neighborhood, all of which
are dusk to dawn lights. There are four (4) cobra head lights in SW 40
• Avenue, a thoroughfare street connecting Griffin Road and Stirling Road.
Because this area has recently been identified as eligible for CDBG
funding, the CEPTED study provides much of the information needed to
improve this community, street lighting being the first priority. As the
CEPTED study states, "In 2004, 26 of the 51 reported crimes that
occurred within the residential neighborhood took place after dusk. Thus
far in 2005, 22 of the 44 reported crimes occurred after dusk. Providing
adequate lighting within the residential neighborhood is essential in
addressing the criminal activities."
Also stated in the CPTED study, "A quantitative field analysis was
conducted to evaluate any deficiencies in street lighting. The field
assessment was performed after dusk to measure the foot-candle
illumination of every street in the neighborhood. A lighting level below 0.5
.foot-candle would be considered inadequate lighting. This minimum level
is based on the standards recommended by the Illumination Society of
North America. The existing conditions were also noted during the field
assessment and included identifying broken streetlights. Based on the
Broward County Community Development Division
• Municipal Application 2 Thirty First Year
Y
I
analysis, it was determined that all of the streets have inadequate lighting.
The lighting inside the neighborhood is almost non-existent."
b. Detailed Scope of Services: The scope of services should explain
exactly what will be accomplished with the funds requested.
The City of Dania Beach proposes to install a total of 69 cobra head street
lights in two phases. Phase I, the request for this year's funding, would
provide the installation of 35 cobra head street lights, concrete poles and
wiring. Because the City is working with an estimated figure for this
application, we have broken this project into two phases. If the allocated
funding is higher than anticipated, additional lighting will be added to the
project. The City, working with Florida Power and Light will provide
survey's, studies, design, and permitting for the proposed installation of
both Phase I and Phase II (69 cobra head street lights, concrete poles and
wiring) prior to award of this proposal. Phase II will provide the installation
of the remaining 34 cobra head street lights, concrete poles and wiring.
We propose to apply for funding of Phase II during the 33rd Year CDBG
grant cycle.
C. Project Continuation and Maintenance: Indicate what organization is
responsible for maintenance of the project after completion. (Attach
• letters or verification).
The City of Dania Beach, through the Department of Public Services, in
conjunction with Florida Power and Light will provide maintenance.
d. Program Design: How do you plan to achieve the goals identified
above. Please be clear and specific. (Please Attach)
The City of Dania Beach Department of Public Services will provide
engineering services, survey's, design and permitting for both Phase I and
Phase II of the proposed project. Working in conjunction with Florida
Power and Light it is estimated that these services and requirements for a
project of this capacity will be completed within thirteen (13) months. The
City proposes to begin the preliminary services upon submittal of the
Phase 132"d Year CDBG grant application. The installation of Phase 1 (35
cobra head street lights, concrete poles and wiring) has an estimated
timetable of seven (7) months. Phase II of the project again has an
estimated timetable of seven (7) months. The anticipated timeline is as
follows:
Phase I
Broward County Office of Housing
• Municipal Application 3 Thirty Second Year
Design, surveying, engineering, permitting:
01/06 to 02/07
Installation of 35 concrete poles, cobra head street lights and wiring:
03/07 to 10/07
Phase II
Installation of 34 concrete poles, cobra head street lights and wiring:
11/07 to 06/08
Broward County Office of Housing
• Municipal Application Thirty Second Year
4
6. Applicant's Management Capability: Briefly describe the capacity of your
municipality to undertake the proposed project. Discuss prior experience
in the administration of Federal funds and list existing funding agreements.
a. Discuss experience in the administration of Federal funds and
general management capacity, include other Broward County funded
programs.
The City of Dania Beach has successfully managed a number of CDBG
grant projects. The city has also managed other federal grants such as
the Local Law Enforcement Block Grant (LLEBG) as well as a variety of
State and County grants.
b. Provide a list of current CDBG projects.
First Grant
Project Name NorthWest Community Funding $229,876.00
Outreach Center Amount
Construction
Contract 11/01/05 to 10/31/07 Balance of $229,876.00
Period funds unspent"
Second Grant
Project Name CPTED Studies Funding $214,273.00
Amount
Contract" 11/01/04 to 10/31/05 Balance of $0
Period funds unspent "
Third Grant
Project Name Lighting Improvements Funding . $28,512.00
Amount
Contract 11/1104 to 01/31/05 Balance of` $24,472.00
Period funds unspent
Broward County Office of Housing
Municipal Application 5 Thirty Second Year
7. Description: Describe the outcome(s) of the project. Description is to
include time frame for start-up and completion, street location of the service and
census tract(s). Describe the service area.
a. Project Description: Capital Improvements should state anticipated
linear feet of project or number and description of public facilities.
Public service projects should specifically state number of clients
per year. Housing development or rehabilitation should state
number of housing units. Economic development projects, should
state number of businesses to be assisted, jobs created and
describe loans and amounts of loan funds available.
The City of Dania Beach, once 31st Year CDBG grant application is
submitted, will begin engineering, survey's, design and permitting for
street lighting in Census Tract 8004.03, Block 2. Phase I (31St Year CDBG
application) will provide the installation of 35 concrete poles, cobra head
street lights, and wiring. Phase II (to be requested with 33`d Year CDBG
funds) will provide funding for the remaining 34 concrete poles, cobra
head street lights and wiring.
b. Time Frame: What is the time frame for start-up and completion after
notification of funding award. Indicate what funding commitment is
required to provide for timely project start-up.
As stated previously, the timeline for the entire project (City provided
services, Phase I (CDBG funded) and Phase II (following year CDBG
funding) is as follows:
Phase I
Design, surveying, engineering, permitting:
01/06 to 02/07
Installation of 35 concrete poles, cobra head street lights and
wiring:
03/07 to 10/07
Phase II
Installation of 34 concrete poles, cobra head street lights and
wiring:
11/07 to 06/08
C. Street address / Location: Attach map identifying project location,.
Also provide an address in the description when site acquisition is
involved.
Broward County Office of Housing
Municipal Application 6 Thirty Second Year
The location of the project is Census Tract 804.03, Block 2. Boundary's
are as follows: Griffin Road to the north, SW 53rd Street to the south, SW
40 Avenue to the east and State Road 7 (441) to the west.
Map attached as Exhibit
d. Census Tract(s) and Block Groups: Consult census maps for the
census tract location of this project. (Area benefit projects must
serve 51% low and very low income persons.)
Census Tract 804.03, Block 2
Map attached as Exhibit
Broward County Office of Housing
Municipal Application Thirty Second Year
7
8. Budget Table Instructions: Complete the following Budget Table and
provide the requested information on the matching share of resources
committed to the project.
a. Budget Table: For each expenditure category in the left hand
column enter the proposed amount necessary to complete this
project under the column for the source of funding. Enter the source
of funding in the appropriate cell.
Category CDBG NonCDBG` Non'CDBG ' TOTAL
All Sources
Personnel
Benefits
Travel
Training
Equipment
Supplies
Broward County Office of Housing
Municipal Application Thirty Second Year
8
Category CDBG Non CDBG Non CDBG TOTAL
All Sources
Contractual
With Outside
Agencies or
Vendors
Construction $245,000.00 $245,000.00
Other
Totals $245,000.00 $245,000.00
9. Budget Narrative Instructions: The budget narrative statement should
provide a detailed explanation justification for each cost category space
shown in the Budget Table on page 5. The budget narrative should identify
non-CDBG resources to be utilized in financing including mortgages or
construction financing for the project. Also, specify the costs for which
CDBG funding is being requested and the costs to be covered by non-
CDBG resources. Additional pages can be added, if necessary.
The City of Dania Beach has completed several street lighting projects with the
assistance of Florida Power and Light. At the City's request, Florida Power and
Light has provided construction cost estimates as well as conducted actual
installations. A preliminary cost estimate for purchase and installation of each
concrete pole, cobra head light and wiring is $7,000.00. Soft costs such as
surveying, design, permitting and engineering are generally estimated at 35% of
hard costs. The City proposes to provide the soft costs phase beginning in
January, 2006 which includes engineering, surveying, design and permitting of all
69 cobra head lights, concrete poles and wiring. Phase I budget requests the
Broward County Office of Housing
• Municipal Application 9 Thirty Second Year
cost of 35 lights ($7,000 x 35 = $245,000.00). Phase II (follow year funding) will
request the remaining 34 lights ($7,000.00 x 34 = $238,000.00)
10. Describe and calculate Leveraging: Describe and attach supporting
documentation including letter of commitment, resolutions, minutes of
meetings, etc. providing the specific resources the applicant will commit to
the project identified in columns 2 and 3 of the Budget Table above.
Include and identify in-kind contributions, sweat equity and other
resources.
a. Provide documentation as an attachment and summarize below.
1. For economic development projects, the value of the jobs
produced in the previous year can be used as leverage.
Documentation must be provided showing name of business,
title of job and salary.
2. For housing development projects, anticipated mortgage
financing will be considered as in-kind contribution.
b. Instructions on calculating leveraging
Leveraging will be computed by taking into account the total dollar
cost of the entire project including in-kind contribution.
Percent Leveraging = Total Non-CDBG Funds $ X 100
Total CDBG $242,735.00
In computing Total Cost of the project, funding from all sources for
the project must be added. This includes Federal funds, State funds,
contributions, private sector financing, in-kind contributions, etc.
In-Kind Contributions are non-cash items. Non-cash items are
contributions to the project, e.g., labor, office space, use of
equipment, etc that do not involve cash payments by the entity.
However, a dollar value must be provided for in-kind contributions
and that value must be added to the cost of the project. In-kind
contributions must be accounted for and included in the financial
audit of the funded entity.
Calculations:
Broward County Office of Housing
Municipal Application 10 Thirty Second Year
11. The project generally reflects adopted plans, goals, objectives and policies.
a. Project consistent with Broward County Consolidated Plan: Project
should explain which Consolidated Plan priority it will address.
Priority IB: Provide upgraded physical improvements such as sanitary
sewers, storm sewers sidewalks, street lighting, and improved public
streets.
b. Project Consistent with Local Government Plans and Zoning:
Project letters from municipality or County government in which the
project will occur, stating consistency with county or municipal
adopted comprehensive plans.
Attached as Exhibit "C"
C. Is project a permitted use in the zoning text regulations for the
.zoning district designated for the project site?
Yes [ X ] Attach municipal or County verification of zoning and
adopted future land use plan designation for the site
The City of Dania Beach Zoning and Land Development Code
does not address utility infrastructure, therefore the issue of
lighting is not applicable to compliance with the Zoning and
Land Development Code. The City of Dania Beach
Comprehensive Plan (Future Land Use Element), lists Utility
Infrastructure (includes lighting) as a permitted use in
residential areas.
No [ ] plan of action to achieve zoning district change.
d. Plat Approval: Does your project require platting or a plat note
amendment?
Yes [ ] Attach platting requirements and time table for
completion.
Broward County Office of Housing
Municipal Application Thirty Second Year
11
No [ X ] Provide Plat Name, Plat Book Number and Plat
Page Number
Plat Book: Broward Gardens Pages: 21-48
Plat Book: Playland Isles Pages: 37-14
Plat Book: Newmans Survey Pages: 2-26 (Tracts
7 & 8 Parcels C & D)
Plat Book: Village Townhouses No 182 Condo (no plat book /
page #)
Plat Book: Shaws Duplex Site Pages: 89-2
Plat Book: Garden LTD Pages: 75-41
Along 441 is Hollywood Commercial:
Plat Book: Ellie's Plat Pages: 137-14
e. Countrywide Programs: If a specific program in the area of single
family or rental rehabilitation, residential redevelopment, commercial
revitalization, or redevelopment is proposed, explain how the
program will be more effective on a cost and services basis then the
same program provided by the Broward County Community
Development Division.
N/A
f. State and Regional Policy Plans: The Florida State Comprehensive
Plan provides long-range policy guidance for the orderly social,
economic and physical growth of the state. The Strategic Regional
Policy Plan for South Florida specifically addresses housing and
economic development.
A copy of the application was provided to the South Florida Regional
Planning Council. Upon preliminary review, the South Florida Regional
Planning Council indicates that the proposed project is compatible with the
aforementioned policies.
12. Real Property and Relocation Policy: Complete this section when
displacement of families or businesses is required.
a. Real property: Does the proposed project require the acquisition,
subordinated or leasing of real property?
Yes [ ] Provide a legal description, street address and the
property owner's name. Consult the Community
Development Division staff before acquiring real property to
follow the Uniform Acquisition Procedures.
Broward County Office of Housing
Municipal Application 12 Thirty Second Year
No [X ] No property is to be acquired
b. Relocation: Does the proposed project necessitate the relocation of
homeowners, tenants or commercial establishments.
Yes [ ] Outline the proposed relocation plan and show source
of funds on Page 5 and 6 for the budget table and
narrative above.
No [ X ]
Broward County Office of Housing
• Municipal Application 13 Thirty Second Year
13. Citizen Participation: Complete this section for citizen participation
documentation. How did the citizens in your jurisdiction participate in the
selection of this project?
a. A copy of the resolution from the governing body giving
authorization to submit proposal(s) with name and title of official
designated to sign application.
Attached as Exhibit "C"
b. Copies of meeting or hearing notices which verify efforts to invite
citizen input (to include points of distribution) and pertinent
information from the municipality reflecting inclusion of citizen input
in final decisions. Documentation includes a copy of the certified
proof of advertising of the public hearing held by the governing
body.
Attached as Exhibit 'D"
C. Verification of other efforts which provide information to citizens,
i.e., workshop notices, attendance records, sunshine ads, civic
association meetings.
Attac " as Exhibif'``F"
0 14. Certification: Please complete the certification below:
If this application is approved for funding, the organization agrees to comply with
all required Federal, state and local laws and regulations. The organization
confirms that it is fully capable of fulfilling the obligations as stated in this
proposal and in any attachments or documents included with this application.
As a duly authorized representative of this organization, I submit this application
to the Broward County Community Development Division and verify that the
information herein is true, accurate and complete.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18,Section
1001, provides that a fine up to $10,000 or imprisonment for a period not to
exceed 5 years, or both, shall be the penalty for willful misrepresentation and the
making of false fictitious statement, knowing same to be false.
Name of Organization:
Type of Organization: [ ] Municipal
(Signature) (Title) (Date)
Broward County Office of Housing
• Municipal Application 14 Thirty Second Year
CITY OF DANIA BEACH
Agenda Item #
Agenda Request Item
"Y
Date of Commission Meeting: 12/13/2005
Adopt Resolution ❑X Adopt Ordinance (1st Reading) ❑ Adopt Ordinance (2nd Reading) ❑
Award Bid/RFP ❑ Presentation ❑ Continued from:
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Compliance with Broward County rules with regards to the submission of a grant application for the 32nd Year
Community Development Block Grant program.
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Two public hearings are required prior to submitting a grant application for the 32nd Year CDBG program. The first public
hearing was November 27th and the second and final was December 13. At the first public hearing, the Commission requested
that quotes be obtained to insure concrete poles be used in the installtion of the street lighting. The Commission also
requested that the resolution incorporate the use of Neighborhood Improvements Bond Program funds for the"soft costs"of
this project and that the"soft costs" begin immediately upon submittal of the grant application. These costs include the design,
engineering, surveying, etc. and are estimated to be$160,000.00.
The 32nd Year CDBG application, Street Lighting- Census Tract 804.03, Block 2; Phase I, will propose the installation of 35
concrete poles, cobra head street lights and wiring. Phase II (to be funded with 33rd Year CDBG funds)will complete the
project with the remaining 34 concrete poles, cobra head street lights and wiring. The estimated cost of Phase I is $245,000.00
and Phase II is$238,000.00.
The anticipated project timeline is:
Design, engineering, surverying, permitting:
/06 to 02/07
lase I Installation
03/07 to 10/07
Phase II Installation
11/07 to 06/08
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Resolution
Draft Grant Application
Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8
ti
Submitted by
Bonnie Temchuk Date 12/05/05
Department Director
Bonnie Temchuk Date 12/05/05
HR Director
Date
Finance Director
Patricia Varney Date 12/05/05
City Attorney
Thomas J. Ansbro Date
City Manager
Date
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Commission Action:
Approved: ❑ Denied: ❑ Continued to: ❑