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HomeMy WebLinkAboutR-2004-006 copier Toshiba RESOLUTION NO. 2004-006 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA APPROVING A THREE YEAR AGREEMENT WITH TOSHIBA BUSINESS SOLUTIONS FOR THE LEASE OF TWO COPIERS IN AN AMOUNT OF $547.91 PER MONTH, PLUS A BASE RATE PLAN UNDER THE MIAMI DADE COUNTY SCHOOL BOARD BID; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to lease two copiers in the Administrative Offices for day to day operations; and WHEREAS, the Finance Department with consultation from other administrative staff performed a cost and functionality analysis of the copy machines provided by Ikon, Xerox and Toshiba; WHEREAS, the City Manager has determined that Toshiba Business Solutions models best meet the need of the City and that it can be leased under the Dade County School Board Contract No. 143-BB05 valid through September 30, 2004 for the Toshiba e-Studio 28 copier; and Dade County School Board Contract No. 046-A11 valid through April, 30, 2004 for Toshiba 810 copier. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: 1 RESOLUTION NO. 2004-006 Section 1. That the City Manager is hereby authorized to execute the agreement between the City of Dania Beach and Toshiba Business Resolutions, attached as Exhibit Section 3. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 4. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on January 13, 2004. B TON MAYOR-COMMISSIONER ATTEST: ROLL CALL: COMMISSIONER CHUNN - YES COMMISSIONER FLURY - YES COMMISSIONER MIKES - YES CHARLENE JO N ON VICE-MAYOR MCELYEA - YES O CITY CLERK MAYOR ANTON - YES APPROVED AS TO F RM AND CORRECTNESS: BY: TH V . A SBRO CITY ARNEY 2 RESOLUTION NO. 2004-006 Municipal True Lease Agreement am Lessor: TOSHIBA 1011 S.W.30th Ave. Deerfield Beach, FL 33442 AGREEMENT NUMBER Phone:954.428.1300 BUSINESS SOLUTIONS Fax:954.480.6713 his document is written in"Plain English". The words you and your refer to the customer. The words Lessor,we,us and our refer to Toshiba Business Solutions. Every attempt has been made to eliminate confusing language and create a simple,easy-to-read document. FULL LEGAL NAME OF CUSTOMER STREET ADDRESS C- I 1 1 U--> ln.) �✓�:v I n L��'11 I � •2 C� CITY r—STATE ZIP PHONE FEDERAL TAX I.D.M t' )— 3 Lt BILLING NAME(IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS CITY STATE ZJP EQUIPMENT LOCATION(IF DIFFERENT FROM ABOVE) } 0 Dc. f M .-MMEIZE m In Months _ Payments of$ 1'a Lease Payment Period is Monthly $ ��—--Received (mos.) Unless Otherwise Indicated THIS IS A NONCANCELABLE/ IRREVOCABLE LEASE, THIS LEASE CANNOT BE CANCELED OR TERMINATED. 1. ENTIRE AGREEMENT:This Lease constitutes the entire agreement between the parties regarding the Equipment and there are no other representations,warranties,promises,guarantees or agreements•oral or written,expressed or Implied between the parties hereto with respect to the Lease or the equipment. No modification or amendment hereof shall be binding upon the Lessor unless made In writing and executed on behalf of Lessor by its duly authorized officer or agent. 2.LESSEE COVENANTS:the Lessee covenants and warrants that(1)It has,in accordance with the requirements of law,fully budgeted and appropriated sufficient funds for the current budget year to make the rental Payments scheduled to come due and to most Its other obligations under the Agreement and such funds have rat been expended for other purposes;and (2)that there Is no action,suit,proceeding or Investigation pending,or threatened In any court or other tribunal or competent jurisdiction,state or federal or before any public board or body,which in any way would(a)restrain or enjoin the delivery of the Agreement or the ability of the Lessee to make Its Base Rental Payments(as set out above);(b)contest or affect the authority for the execution or delivery of,or the validity of,the Agreement;or(c)contest the existence and powers of the Lessee;nor Is there any basis for any such action,suit,proceeding or Investigation;and (3) That the equipment will be operated and controlled by the Lessee and will be used for essential government purposes and will to be essential for the term of the Agreement. (4) Lessee has not previously terminated a lease for non-appropriation,except as specifically described In a letter appended hereto. 3. SIGNATURES: Each signor(two H monthly payment exceeds$I,=)warrants that he/she Is fully conversant with the governing relevant legal and regulatory provisions and has full power and authorization to bind Lessee. Signors)for Loewe further warrant(s)he governing body has taken the necessary step;Including any legal bid requirements,under applicable law to arrange for acquisition of the Equipment;the approval and execution has been In accordance with all applicable open meeting laws;and that a resolution of the governing body of Lessee authorizing execution of the Agreement has been duly adopted and remains In full force and effect (CONTINUED ON BACA) DATED: L2- L SSOR: Toshiba Business Solutions SIGNATURE " TITLE =� _...- to: CUSTOMER: tip,f� %i�LK - IGNATURE X TITLE City Manager SIGNATURE& TITLE (It payment exceeds$1,200 two signatures are required per paragraph 3) TOSHIBA CUSTOMER AGREEMENT 44416 BUSINESS SOLUTIONS M/A SALES REP NAME SALES REP NO. DATE ORDER STAGE NO.- Florida ElY❑N s `,�1 i ACCOUNT ❑NEW ❑EXISTING ' NATURE OF BUSINESS -MAIL ADDRESS ACCOUNT NO. DEPARTMENT ACCOUNT NO. COMPANY COMPANY CONTACT CONTACT— . fit,¢ ADDRESS ADDRESS r CITY COUNTY CITY COUNTY PHONE FAX STATE ZIP+4 PHONE FAX STATE ZIP @I QTY MODEL J7 DESCRIPTION „k SERIAL NO r ,E,;; UNITPRICE I? .. EXTENDED PRICE v 4 5 6 7 8 9 10 11 DIGITAL INSTALL SUPPORT PLUS❑1 UP TO TWO(2)HOURS SEGMENT 1-5 Black&White&Fax$250 00 t '•' SUB TOTAL�;�•` SUPPORT PLUS❑2 UP TO FOUR 4 HOURS COLOR$480 00 PURCHASE With Credit Approval ❑Cash Net Due On Delivery ❑LEASE 0 RENTAL BERMS � DELIYERY . No.of Months y ,' Credit Card No. Exp.Date ] TAX s , Monthly Payments ' +` r 4.i" plus tax PO No. $ DIGITAL INSTALL; f $ First&Last months rent. % r { CK No. $ $ Security Deposit • P Accessability PAYOFF TO: ❑Stairs ❑Ramp ❑Loading Dock Check Request Form Required Y/N EM Express BUYOUT(Quote Required) Contract# Special Instructions: UPGRADE Y/N ❑ABC Account Number tP ACCEPTANCE:THIS AGREEMENT IS NOT VALID UNLESS SIGNED BY AN OFFICER OF TOSHIBA X `r _ BUSINESS SOLUTIONS. SALES REPRESENTATIVE AUTHORIZED CUSTOMER SIGNATURE x X X OFFICER APPROVAL MANAGERS APPROVAL PRINTED CUSTOMER SIGNATURE 10BORATE HEADQUARTERS SALES•SHOWROOM BRANCH OFFICE BRANCH OFFICE BRANCH OFFICE BRANCH OFFICE S.W.30TH AVENUE 1700 POWERLINE RD.,SUITE H 175 N.FLORIDA MANGO RD.,SUITE 301/#5 14394 COMMERCE WAY 3212 SOUTH U.S.1 2815 DIRECTORS ROW,STE 700 DEERFIELD BEACH,FL 33332 DEERFIELD BEACH,FL 33442 WEST PALM BEACH,FL 33409 MIAMI LAKES,FL 33016 FORT PIERCE,FL 32982 ORLANDO,FLORIDA 32809 (954)428-1300 (954)428-1300 (800)526-7926 (305)@26.9700 (561)461-8224 (407)852-1110•(800)270-1869 FAX(954)429-9083 FAX(954)480-6713 FAX(800)526-7906 FAX(905)826.3350 FAX(561)460-6640 FAX(407)816-1511 ME8 ' B :11 TOSHOB MAINTENANCE AGREEMENT BUSINESS SOLUTIONS M/A SALES REP NAME SALES REP N0. DATE ORDER STAGE NO. Florida ❑Y❑N - NATURE OF BUSINESS tAD OUNT ❑NEW ❑EXISTING AIL ADDRESS ACCOUNTNO. am DEPARTMENT ACCOUNTNO. MPANY COMPANY NTACT CONTACT" RESS ADDRESS Y COUNTY CITY COUNTY ONE FAX STATE ZIP+4 ® PHONE FAX STATE ZIP OTY MODEL# DESCRIPTION SERIAL NO. UNIT PRICE EXTENDED PRICE 1 2 3 4 5 6 7 8 9 10 11 DIGITAL INSTALL SUPPORT PLUS❑1 UP TO TWO(2)HOURS SEGMENT 1-5 Black&White&Fax S250.00 CUSTOMER P.O.No. SUPPORT PLUS❑2 UP TO FOUR(4)HOURS COLOR S480.00 MAINTENANCE AGREEMENT COPIER&FAX PLAN TYPES Plans A Covers parts,labor,drums,PM kits and toner Equipment Line No. (excludes paper,staples,color toners,optional color units&shipping) is covered by plan: B Covers parts,labor,PM kits,drums only(excludes paper,toner,staples&shipping) at a Base Rate of: $ $ $ C Covers parts and labor only(exludes drums.paper,toner,PM kits,staples&shipping) to billed(interval): D Covers parts,labor,drums,PM kits and color toner(excludes paper,staples&shipping) and Includes allowable copies of: Excess copies will be billed E External Fiery/controller parts and labor only at a per copy price of: F Excluded,not covered under any service program G Covers parts and labor for non copier equipment(excludes supplies and shipping) PERFORMANCE GUARANTEES Equipment Guarantee-The equipment specified above is conditionally warranted by Toshiba Business Solutions for as long as the above described Company shall own the machine. provided that is covered by a Toshiba Business Solutions maintenance and support program.The warranty shall cover the plan indicated and is subject to the terms and conditions on the reverse side. Replacement Guarantee-If the equipment specified above is covered by Toshiba Business Solutions maintenance agreement and becomes unrepairable within 36 months from the date of the agreement,we will replace it with a piece of similar or like equipment at no additional charge. I have reviewed Toshiba Business Solutions Maintenance Agreement I have reviewed the Terms and Conditions above and Programs and DO NOT want to participate at this time. DO wish to participate at this time X X CUSTOMER SIGNATURE AUTHORIZED CUSTOMER SIGNATURE ACCEPTANCE: THIS AGREEMENT IS NOT VALID UNLESS SIGNED BY AN OFFICER OF TOSHIBA BUSINESS SOLUTIONS. X X PRINTED CUSTOMER SIGNATURE OFFICER APPROVAL i All transactions from the 25th to the 31 st of the month shall be prorated to the 15th of the following month. ADDENDUM TO AGREEMENT NO. BETWEEN City of Dania Beach, as CUSTOMER AND Toshiba Business Solutions, as LESSOR DATED This addendum is hereby incorporated into and made a part of Agreement No. by and between City of Dania Beach ("Customer") and Toshiba Business Solutions ("Lessor"). Customer and Lessor agree that the above mentioned Agreement shall be amended as follows and all other terms and conditions will remain in full force and effect. Paragraph 8—COMPUTER SOFTWARE will be deleted from the Agreement. The following will be added to Paragraph 10—WARRANTY DISCLAIMER: All warranties,if any, from the manufacturer will be passed on to the Customer. Paragraph 18—UCC FILINGS will be deleted from the Agreement. In all other respects, the terms and conditions will remain in full force and effect. Toshiba Business Solutions City of Dania Beach Lessor Customer Signatur / Iv Pato, City rZanager V X Title Charlene JohnCity Clerk g Al/ :f Date Thomas J. sbt6, City Attorney Date: �ONAGREE4NT c-c.�.r ��, )O ! NOTE: SIGNATURE MUST BE SAME ADDENDUM TO CUSTOMER AGREEMENT NO. BETWEEN City of Dania Beach, as CUSTOMER AND Toshiba Business Solutions Florida DATED This addendum is hereby incorporated into and made a part of Customer Agreement No. by and between City of Dania Beach ("Customer") and Toshiba Business Solutions. Customer and Toshiba Business Solutions Florida agree that the above mentioned Agreement shall be amended as follows and all other terms and conditions will remain in effect. Item #2: Delete and change to; Toshiba Business Solutions Florida will deliver and accept full responsibility against loss or damage. Item #7: Delete in its entirety. Item #8: Delete and change to; all claims for goods or delay in delivery will waived unless presented in writing to Toshiba Business Solutions Florida within 10 days after the machine is received by The City of Dania Beach. • Item #12: Delete in its entirety. Note: Terms and Conditions of The City of Dania Beach Purchase Order will prevail. In all other respects, the terms and conditions will remain in full force and effect. Toshiba Business Solutions City of Dania Beach Customer x Signature Ivan Pato, City Nlartager x Title Charlene John o City Clerk � y x Date ; Ansbro, City Attorney Date: ° ' C�-'o-PX- ® NOTE: SIGNATURE MUST BE S AS ON AG U EMENT ounic® pal True Lease Agreememt Lessor: TOSHIB A' 1011 S.W.30th Ave. Deerfield Beach, FL 33442 AGREEMENT NUMBER USING SOLUTIONSPhone:95 .480. 713 Fax:954.480.6713 This document is written in"Plain English". The words you and your refer to the customer. The words Lessor,we,us and our refer to Toshiba Business Solutions. Every attempt has been made to eliminate confusing language and create a simple,easy-to-read document. FULL LEGAL NAME OF CUSTOMER STREET ADDRESS C: i -rt:, -7 13, G- i1 c�� CSC` .� ,J%�i 't l t�—�S id C�, l5 L,I'J I CITY STATE ZIP PHONE FEDERALTAX I.D.e A ry i t4 >w fLG Y- I. BILLING NAME(IF DIFFERENT FROM ABO ) BILLING STREET ADDRESS CITY STATE ZIP EQUIPMENT LOCATION(IF DIFFERENT FROM ABOVE) 01 @1 Mama. —I )'A r C in Months Payments of$ Lease Payment Period is Monthly $ Received (mos.) Unless Otherwise Indicated THIS IS A NONCANCELABLE / IRREVOCABLE LEASE, THIS LEASE CANNOT BE CANCELED OR TERMINATED. 1. ENTIRE AGREEMENT: This Lease constitutes the entire agreement between the parties regarding the Equipment and there are no other representations,warranties,promises,guarantees or agreements,oral or written,expressed or implied between the parties hereto with respect to the Lease or the equipment. No modification or amendment hereof shall be binding upon the Lessor unless made In writing and executed on behalf of Lessor by its duly authorized officer or agent. 2. LESSEE COVENANTS: the Lessee covenants and warrants that(1)it has,in accordance with the requirements of law,fully budgeted and appropriated sufficient funds for the current budget year to make the rental payments scheduled to come due and to meet its other obligations under the Agreement and such funds have not been expended for other purposes;and (2) that there Is no action,suit,proceeding or Investigation pending,or threatened In any court or other tribunal or competent jurisdiction,state or federal or before any public board or body,which In any way would(a)restrain or enjoin the delivery of the Agreement or the ability of the Lessee to make its Base Rental Payments(as set out above);(b)contest or affect the authority for the execution or delivery of,or the validity of,the Agreement;or(c)contest the existence and powers of the Lessee;nor Is there any basis for any such action,suit,proceeding or investigation;and (3) That the equipment will be operated and controlled by the Lessee and will be used for essential government purposes and will to be essential for the term of the Agreement. (4) Lessee has not previously terminated a lease for non-appropriallon,except as specifically described in a letter appended hereto. 3. SIGNATURES: Each signor(two if monthly payment exceeds$1,200)warrants that he/she Is fully conversant with the governing relevant legal and regulatory provisions and has full power and authorization to bind Lessee. Signor(s)for Lessee further warrant(s)Its governing body has taken the necessary steps;including any legal bid requirements,under applicable law to arrange for acquisition of the Equipment;the approval and execution has been in accordance with all applicable open meeting laws;and that a resolution of the governing body of Lessee authorizing execution of the Agreement has been duly adopted and remains in full force and effect (CONTINUED ON BACK) DATED: ? / LESSOR: Toshiba Business Solutions SIGNATURE 'y'��'1 WL--' TITLE` -^"- 0 � � DATE D: / ' - J Manager L SIGNATUREX' TITLE (it payment exceeds$1,200 two signatures are required per paragraph 3) ADDENDUM TO AGREEMENT NO. BETWEEN City of Dania Beach, as CUSTOMER • AND Toshiba Business Solutions, as LESSOR DATED t:2 `: 7--c= This addendum is hereby incorporated into and made a part of Agreement No. by and between City of Daiwa Beach("Customer") and Toshiba Business Solutions ("Lessor"). Customer and Lessor agree that the above mentioned Agreement shall be amended as follows and all other terms and conditions will remain in full force and effect. Paragraph 8—COMPUTER SOFTWARE will be deleted from the Agreement. The folldwing will be added to Paragraph 14—WARRANTY DISCLAIMER: All warranties, if any, from the manufacturer will be passed on to the Customer. Paragraph 18—UCC FILINGS will be deleted from the Agreement In all other respects, the terms and conditions will remain in full force and effect. • Toshiba Business Solutions City of Dania Beach Lessor _-,l Customer ' x van t agerSignature Title Charlene Johns n J� 4ty Clerk ^ /r, Date Thomas J:/ Ansbro, City Attorney Date: NOTE: SIGNATURE MUST BE SAME AS ON AGREE ENT I • I ADDENDUM TO CUSTOMER AGREEMENT NO. BETWEEN City of Dania Beach, as CUSTOMER • AND Toshiba Business Solutions Florida DATED ,2 This addendum is hereby incorporated into and'made a part of Customer Agreement No. by and between City of Dania Beach ("Customer") and Toshiba Business Solutions. Customer and Toshiba Business Solutions Florida agree that the above mentioned Agreement shall be amended as follows and all other terms and conditions will remain in effect. Item #2: Delete and change to; Toshiba Business Solutions Florida will deliver and accept full responsibility against loss or damage. Item #7: Delete in its entirety. Item #8: Delete and change to; all claims for goods or delay in delivery will waived unless presented in writing to Toshiba Business Solutions Florida within 10 days after the machine is received by The City of Dania Beach. Item #12: Delete in its entirety. ® note: Terms and Conditions of The City of Dania Beach Purchase Order will prevail. In all other respects, the terms and conditions will remain in full force and effect. Toshiba Business Solutions City of Dania Beach Customer 7 t-�U X, Signature z'Ivan,,.Pato, City Manager Title ' Charlene John o City Clerk Date Tho s J. Ansbro, City Attorney Date NOTE: SIGNATURE MUST BE SA AS ON AG EMENT • TOSHIBA CUSTOMER AGREEMENT BUSINESS SOLUTIONS M/A_ SALES REP NAME SALES REP NO. ATE ORDER STAGE NO._ Florida 7 COUNT 13 NEW 0 EXISTING NATURE OF BUSINESS E-MAIL ADDRESS ACCOUNTNO. DEPARTMENT ACCOUNT NO. COMPANY -17 COMPANY CONTACT CONTACT ADDRESS • ADDRESS CITY COUNTY CITY COUNTY AC E C' AC'CC AC C, r-7 G PHONE HONE FAX STATE ZIP+4 PHONE FAX STATE ZIP+4 CITY CITY MODEL# DESCRIPTION `:SERIALNO.' UNIT PRICE EXTENDED PRICE 2 3 4 5 6 7 8 9 10 T 11- DIGITAL INSTALL SUPPORT PLUS:1 1 UP TO TWO(2)HOURS SEGMENT 1-5 Black&White&Fax$250.00 SUB TOTAL SUPPORT PLUS ZI 2 UP TO FOUR 4 HOURS COLOR$480.00 PURCHASE With Credit Approval D Cash Net Due On Delivery U LEASE 13 RENTAL TERMS DELIVERY_ Credit Card No. Exp.Date No.of Months XTA Monthly Payments plus tax. PO No. $ DIGITAUNSTALL $ First&Last months rent. CK No. $ $ Security Deposit maim Accessability PAYOFF TO: J Stairs 0 Ramp D Loading Dock Check Request Form Required Y/N 0 GEM Express BUYOUT(Quote Required) Contract# Special Instructions: UPGRADE Y/N U ABC Account Number ACCEPTANCE:THIS AGREEMENT IS NOT VALID UNLESS SIGNED BY AN OFFICER OF TOSHIBA X X BUSINESS SOLUTIONS. SALES REPRESENTATIVE AUTHORIZED CUSTOMER SIGNATURE X X X OFFICER APPROVAL MANAGERSAPPROVAL PRINTED CUSTOMER SIGNATURE AM-ORATE HEADQUARTERS SALES-SHOWROOM BRANCH OFFICE BRANCH OFFICE BRANCH OFFICE BRANCH OFFICE qWW. 30TH AVENUE 1700 POWERLINE RD.,SUITE H 175 N.FLORIDA MANGO RD.,SUITE 30145 14394 COMMERCE WAY 3212 SOUTH U.S.1 2815 DIRECTORS ROW.STE 700 FIELD BEACH.FL 33332 DEERFIELD BEACH,FL 33442 WEST PALM BEACH,FL 33409 MIAMI LAKES,FL 33016 FORT PIERCE,FL 32982 ORLANDO,FLORIDA 32809 (954)428-1300 (954)428-1300 (800)526-7926 (305)826-9700 (561)461-8224 (407)852-1110-(800)270-1869 FAX(954)429-9083 FAX(954)480-6713 FAX(800)526-7906 FAX(305)826-3350 FAX(561)460-6640 FAX(407)816-1511 110:t! No — I I TOSHIBA MAINTENANCE AGREEMENT 44412 BUSINESS SOLUTIONS M/A SALES REP NAME SALES REP NO. DATE ORDER STAGE NO. Florida Uyc]Nl NATURE OF BUSINESS COUNT El NEW El EXISTING MAIL ADDRESS ACCOUNT NO. DEPARTMENT ACCOUNT NO. MPANY COMPANY CONTACT CONTACT ADDRESS • ADDRESS CITY COUNTY - CITY COUNTY T77 7, PHONE 'FAX STATE ZIP+4 PHONE FAX STATE ZIP 4 L I:UJ ITI 1 0 N ACCOUNT C C' ko, AD DRESS C,P, NO PR CE" `DESCRIPTION -��g SERIAL 0 OTY "!,,UNI P 2 3 4 5 6 7 8 9 10 11 DIGITAL INSTALL SUPPORT PLUS Q 1 UP TO TWO(2)HOURS SEGMENT 1-5 Black&White&Fax$250.00 CUSTOMER P.O.NO. SUPPORT PLUS L]2 UP TO FOUR(4)HOURS COLOR$4E MAINTENANCE AGREEMENT COPIER&FAX PLAN TYPES Plans A Covers parts,labor,drums,PM kits and toner Equipment Line No. (excludes paper,staples,color toners,optional color units&shipping) is covered by plan: 14 B Covers parts,labor,PM kits,drums only(excludes paper,toner,staples&shipping) at a Base Rate of: $ /3o $ C Covers parts and labor only(exudes drums,paper,toner,PM kits,staples&shipping) to billed(interval): /01 1—) D Covers parts,labor,drums,PM kits and color toner(excludes paper,staples&shipping) and includes allowable copies of: E External Fiery/controller parts and labor only Excess copies will be billed at a per copy price of: F Excluded,not covered under any service program G Covers parts and labor for non copier equipment(excludes supplies and shipping) PERFORMANCE GUARANTEES Equipment Guarantee-The equipment specified above is conditionally warranted by Toshiba Business Solutions for as long as the above described Company shall own the machine, provided that is covered by a Toshiba Business Solutions maintenance and support program.The warranty shall cover the plan indicated and is subject to the terms and conditions on the reverse side. Replacement Guarantee-If the equipment specified above is covered by Toshiba Business Solutions maintenance agreement and becomes unrepairable within 36 months from the date of the agreement,we will replace it with a piece of similar or like equipment at no additional charge. I have reviewed Toshiba Business Solutions Maintenanc'e Agreement I have reviewed the Terms and Conditions above and Programs and DO NOT want to participate at this time. • DO wish to participate at this time X CUSTOMER SIGNATURE AUTHORIZED CUSTOMER SIGNATURE ACCEPTANCE: THIS AGREEMENT IS NOT VALID UNLESS SIGNED BY AN OFFICER OF TOSHIBA BUSINESS SOLUTIONS. X X PRINTED CUSTOMER SIGNATURE OFFICER APPROVAL All transactions from the 25th to the 31 st of the month shall be prorated to the 15th of the following month. _ Agenda Request Form City of Dania Beach Agenda Item. o-� a Date of Commission meeting: 1/13/2004 Description of Agenda Item: Three year lease agreement for two copiers Commission action being requested: Adopt Resolution or Ordinance ® Expenditure ® Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting r Summary explanation and background .. . The City current contract for the copiers are due to expire. Finance Staff have performed an analysis and is recommending a three year agreement with Toshiba Business.Solutions for two copiers. Attached exhibits and additional backLid erials(Pieas6list): Staff Memo Resolution Agreement (paper copy) For purchasing requests ONLY Department: General Administration Amount: Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Rentals and Leases Account Number: 001-1800-519.44-10 Submitted by: pvarney Date: 1/7/2004 Department Director. Date: Admin. Services Director: Date: . Finance Director. Patricia Varney Date: 1/7/2004 City Manager: Ivan Pato Date: 1/7/2004 CITY OF DANIA BEACH DEPARTMENT OF FINANCE ® MEMORANDUM TO: Ivan Pato, City Manager Memo: DF-04-13 FROM: Patricia Varney,-Director of Finance DATE: January 7, 2004 SUBJECT: Copiers The City currently has two contracts for two copiers of which one expired on September 30, 2003 and one is due to expire in February 2004. Finance staff worked with other administrative staff and performed an analysis of functionality needs and costs with three different copy machines. Three quotes were received from Ikon, Delta Business Machines, and Toshiba. The monthly costs of the three machines are as follows, although the functionality is not exactly the same: Equipment Lease Coping Charges Canon Imagerunner 8500 $479.34 $114.00 for 15,000 copies and @.0076 overage Xerox WCP90 $928.14 @.0082 per copy Includes supplies Toshiba 810 $426.89 $130 for 15,000 copies and @.002 overage Currently, the second copier that is due in February yields approximately 10,000 copies per month. The Toshiba e-Studio 28 machine will meet these needs. The cost provided by Toshiba is $121.02 per month plus $80.00 per month for 10,000 copies. Overage will be charged at .0025 per copy. Toshiba has been awarded by the Dade County School Board after a competitive bid process. The Toshiba 810 contract will expire in April 2004, and the Toshiba e-Studio 28 machine will expire in September 2004. Staff also received positive references from other cities that have utilized the 810 machine and is recommending to the Commission to enter in to a three year agreement with Toshiba for both machines.