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HomeMy WebLinkAboutR-2004-015 SE-19-03 Dania corners -Belle Dania Extension RESOLUTION NO. 2004-015 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE REQUEST SUBMITTED BY BONNIE MISKEL, OF RUDEN-MCCLOSKY, REPRESENTING ROBERT FILENI (INTER-PRO INVESTMENT GROUP INC.), REQUESTING A SIX MONTH EXTENSION OF THE PREVIOUSLY APPROVED SPECIAL EXCEPTION (SE-19-03 APPROVED BY RESOLUTION 2003-140)ASSIGNING UP TO 300 FLEXIBILITY UNITS TO CONSTRUCT UP TO A 300 UNIT MULTI-FAMILY MIXED USE DEVELOPMENT AT THE NORTHEAST CORNER OF US 1 AND DANIA BEACH BOULEVARD ALONG WITH THE PROPERTY LOCATED BETWEEN NE 1ST AVENUE AND NE 1ST COURT ON THE NORTH SIDE OF DANIA BEACH BOULEVARD; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Zoning Code provides that mixed-use residential/commercial is allowed as Special Exception Use in C-2 zoning districts with the allocation of flex units; and WHEREAS, On May 27, 2003 the City Commission approved special exception request SE-19-03, assigning up to 300 flexibility units for six (6) months to the property located at the northeast corner of US 1 and Dania Beach Boulevard along with the property located between NE 1st Avenue and NE 1st court on the north side of Dania Beach Boulevard; and WHEREAS, at the end of the six month period, Inter-Pro Investment Group Inc.was required to demonstrate, to the satisfaction of the City Commission, that they have made sufficient progress to extend the flex allocation for an additional six months; and WHEREAS, Interpro Investment Group Inc. is hereby requesting a six month extension of time for the special exception request SE-19-03 approval and flex allocation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the request for an extension of time for application SE-19-03 approved by resolution 2003-140, for a Special Exception Use to construct up to a 300 Unit • 1 RESOLUTION NO.2004-015 Multi-Family Mixed Use Development located at the northeast corner of US 1 and Dania • Beach Boulevard along with the property located between NE 1st Avenue and NE 1st Court on the north side of Dania Beach Boulevard, located within a C-2 (Commercial) zoning district is conditionally approved for the property identified in Exhibit "A." Section 2. That the flex allocation confers no vested rights or entitlements with respect to building design, building height, setbacks, density, required parking, or landscaping beyond what is allowed or required under the existing zoning. Section 3. That special exception approval to allocate up to 300 flex units is extended to August 1, 2004, subject to the applicant completing all of the following items- 1. The City Attorney shall confirm that the applicant has a sufficient ownership interest in all special exception/flex allocation lots to develop and build the entire project. Staff reserves the right, based on the opinion of the City Attorney, to require that all lots be consolidated under a single corporate entity by unity of title, said unity of title to be approved by the City Attorney by May 1, 2004. 2. Applicant shall submit a detailed site plan package, including but not limited to, building elevations, parking structure plans, and public right-of-way and landscape improvement,and provisions for providing adequate water flow, including but not limited to booster pumps, by May 1, 2004. 3. Applicant shall submit a graphic presentation of perspective views of the completed project superimposed upon the existing as-built physical environment and street pattern adjacent to the project by May 1, 2004. 4. The applicant's attorney shall submit, by May 1, 2004, documentation that Robert Fileni, individually or in a corporate capacity, for all lots included within this project, understands and agrees to the following the following conditions. (a) The flex allocation confers no vested rights or entitlements with respect to building design, building height, setbacks, density, required parking, or landscaping beyond what is allowed or required under existing C-2 zoning. (b) Due to the size and scale of the project, certain issues must be addressed before the flex allocation can be made permanent. These include, but are not limited to, density, building height, setbacks, design, and architecture. (c) Pending approval of the Local Activity Center land use plan amendment, the City Commission reserves the right to substitute LAC units for 100% of the flex units allocated to this project. Please note that LAC units require the payment of student station fees in lieu of county school impact fees. 2 RESOLUTION NO.2004-015 . (d) Applicant shall include language in the condominium documents disclosing the status of the south runway extension. Section 4. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 5. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 27T" DAABA Y, 2 04. MAYOR- ISSIONER ATTEST: ROLL CALL: COMMISSIONER CHUNN - YES COMMISSIONER FLURY - YES MIRIAM NASSER COMMISSIONER MIKES - YES • ACTING CITY CLERK VICE-MAYOR MCELYEA - YES MAYOR ANTON - YES APPROVED AS TO FO M AND CORRECTNESS: BY: /P A A THbM, S . AN B O CITY ATTORNEY 3 RESOLUTION NO.2004-015 EXHIBIT `A' LOTS 19, 20, 21, 22, 23 AND 24, BLOCK 12, "THE TOWN OF MODELO", ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK "B", PAGE 49 OF THE PUBLIC RECORDS OF MIAMI-DADE COUNTY, FLORIDA. LESS THE RIGHT-OF-WAY FOR STATE ROAD #5 AND LESS THE RIGHT-OF-WAY FOR DANIA BEACH BOULEVARD. SAID LANDS SITUATE, LYING AND BEING IN BROWARD COUNTY FLORIDA. TOGETHER WITH: LOT 27, LESS THE RIGHT-OF-WAY OF DANIA BEACH BOULEVARD; LOTS 28, 29, 30,AND 31, BLOCK 2, "ESKILSON ADDITION TO THE CITY OF DANIA"; ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 7, PAGE 10 OF THE PUBLIC RECORDS OF BROWARD COUNTY FLORIDA. TOGETHER WITH LOTS 1, 2, 3, 4, 5 AND 6, BLOCK 1, LESS THE RIGHT-OF-WAY FOR DANIA BEACH BOULEVARD; TOGETHER WITH LOTS 1 AND 2, BLOCK 6, "BEACHWAY", ACCORDING TO THE PLAT THEREOF,AS RECORDED IN PLAT BOOK 8, PAGE 33 OF THE PUBLIC RECORDS OF BROWARD COUNTY FLORIDA. • • 4 RESOLUTION NO.2004-015 Approval to allocate up to 300 flex units is extended to August 1, 2004, subject to the applicant completing all of the following items: ® 1 . The City Attorney shall confirm that the applicant has a sufficient ownership interest in all special exception/flex allocation lots to develop and build the entire project. Staff reserves the right, based on the opinion of the City Attorney, to require that all lots be consolidated under a single corporate entity by unity of title, said unity of title to be approved by the City and Attorney by May 1, 2004. 2. Applicant shall submit a detailed site plan package, including but not limited to, building elevations, parking structure plans, and public right-of- way and landscape improvement, and provisions for providing adequate water flow, including but not limited to booster pumps, by May 1, 2004. 3. Applicant shall submit a graphic presentation of perspective views of the completed project superimposed upon the existing as-built physical environment and street pattern adjacent to the project by May 1, 2004. 4. The applicant's attorney shall submit, by May 1 , 2004, documentation that Robert Fileni, individually or in a corporate capacity, for all lots included within this project, understands and agrees to the following the following conditions. (a) The flex allocation confers no vested rights or entitlements with respect to building design, building height, setbacks, density, required parking, or landscaping beyond what is allowed or required under existing C-2 zoning. (b) Due to the size and scale of the project, certain issues must be addressed before the flex allocation can be made permanent. These include, but are not limited to, density, building height, setbacks, design, and architecture. (c) Pending approval of the Local Activity Center land use plan amendment, the City Commission reserves the right to substitute LAC units for 100% of the flex units allocated to this project. Please note that LAC units require the payment of student station fees in lieu of county school impact fees. (d) Applicant shall include language in the condominium documents disclosing the status of the south runway extension. AGENDA REQUEST FORM CITY OF DANIA BEACH AGENDA ITEM NO. • 1. DATE OF COMMISSION MEETING: JANUARY 27, 2004 2. DESCRIPTION OF AGENDA ITEM: SPECIAL EXCEPTION (SE-19-03) EXTENSION REQUEST 3. COMMISSION ACTION BEING REQUESTED: RESOLUTION 4. SUMMARY EXPLANATION &BACKGROUND: An extension requests Bonnie Miskel, Ruden-McClosky, representing Robert Fileni (Inter-Pro Investment Group Inc.), requests an extension of a previously approved Special Exception assigning 300 flexibility units to construction up to a 300 Units Multi-Family Mixed Use Development. 5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS(PLEASE LIST): Staff Report Resolution Resolution 2003-140 Application Public Hearing Notice/ Mailing List ® Location Map 6. FOR PURCHASING REQUESTS ONLY: Dept: Amount: $ 7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA: Submitted by: Laurence G. Leeds,AICP, Director Date January 20,2004 Community Development Department City Manager Date O . CITY OF DANIA BEACH COMMUNITY DEVELOPMENT STAFF REPORT DATE: January 27, 2004 TO: Ivan Pato, City Manager FROM: Laurence Leeds, AICP, Director G. G SUBJECT: SE-19-03: Bonnie Miskel, Ruden-McClosky, representing Robert Fileni (Inter-Pro Investment Group Inc.), requests an extension of a previously approved Special Exception assigning 300 flexibility units to construct up to a 300 Unit Multi-Family Mixed Use Development. Property located at the northeast corner of US 1 and Dania Beach Boulevard along with the property located between NE 1st Avenue and NE 1st court on the north side of Dania Beach Boulevard. On May 27, 2003 the City Commission approved a special exception assigning 300 flexibility units for six (6) months to the above referenced properties. At the end of the six month period, Inter-Pro was required to demonstrate, to the satisfaction of the City Commission, that they have made sufficient progress to extend the flex allocation for an additional six months. The applicant has made only limited progress since May and unresolved issues remain. However, some of the issues are beyond the applicant's control (FDOT position on Dania Beach Boulevard improvements) and staff primary objective is obtaining a quality development at this key location. As such, staff will support an extension until August 1, 2004, subject to applicant addressing the following conditions by May 1, 2004. 1. The City Attorney shall confirm that the applicant has a sufficient ownership interest in all special exception/flex application lots to develop and build the entire project. Staff reserves the right, based on the opinion of the City Attorney, to require that all lots be consolidated under a single corporate entity by unity of title. 2. Applicant shall submit a detailed site plan package, including but not limited to, building elevations, parking structure plans, and public right-of-way and landscape improvement plans. Belle Dania(Pirates Inn)SE extension II.DOC 1 of 2 3. Applicant shall submit a graphic presentation of perspective views of the completed project superimposed upon the existing development and street pattern adjacent to the project. 4. The applicant's attorney shall submit documentation that Robert Feleni, individually or in a corporate capacity, for all lots included within this project, understands and agrees to the following the following conditions. (a) The flex allocation confers no vested rights or entitlements with respect to building design, building height, setbacks, density, required parking, or landscaping beyond what is allowed or required under existing C-2 zoning. (b) The submission of the preliminary site plan and trafficway waiver is required to grant vested rights to develop this property beyond what is allowed existing C-2 zoning. (c) Due to the size and scale of the project, certain issues must be addressed before the flex allocation can be made permanent. These include, but are not limited to, density, building height, setbacks, design, and architecture. (d) Pending approval of the Local Activity Center land use plan amendment, the City Commission reserves the right to substitute LAC units for 100% of the flex units allocated to this project. Please note that LAC units require the payment of student station fees in lieu of county school impact fees. STAFF RECOMMENDATION Approval of Special Exception until August 1, 2004, subject to applicant addressing the above issues by May 1, 2004. Belle Dania(Pirates Inn)SE extension II.DOC 2 of 2 RESOLUTION NO. 2003-140 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,APPROVING A SPECIAL EXCEPTION REQUEST SUBMITTED BY BONNIE MISKEL, RUDEN-MCCLOSKY, REPRESENTING DANIA CORNERS, INC. FOR A SPECIAL EXCEPTION USE TO ALLOW CONSTRUCTION OF A 300 UNIT MULTI-FAMILY MIXED USE DEVELOPMENT AT THE NE CORNER OF US-1 AND DANIA BEACH BLVD., ALONG WITH THE PROPERTY LOCATED BETWEEN NE 1ST AVENUE AND NE 1ST CT ON THE NORTH SIDE OF DANIA BEACH BOULEVARD; ASSIGNING 300 FLEXIBILITY UNITS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Zoning Code provides that mixed-use residential/commercial is allowed as Special Exception Use in C-2 zoning districts with the allocation of reserve or flex units; and WHEREAS, Dania Corners, Inc. has applied for a Special Exception request to assign 300 flexibility units to construct up to a 300 Unit Multi-Family Mixed Use Development located at the northeast corner of US 1 and Dania Beach Boulevard along with the property located between NE 1st Avenue and NE 1st Court on the north side of Dania Beach Boulevard, located within a C-2 (Commercial) zoning district; and WHEREAS, the Planning&Zoning Board on April 23, 2003, recommended that the City Commission grant the Special Exception request, based upon the criteria set forth in Chapter 28, Zoning, Article 6, Supplementary Use Regulations, Section 6.40, Special Exception Uses, of the Code of Ordinances of the City of Dania Beach. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1, That certain application SE-19-03, for a Special Exception Use to construct up to a-300 Unit Multi-Family Mixed Use Development located at the northeast { corner of US 1 and Dania Beach Boulevard along with the property located between NE 1 RESOLUTION NO.2003-140 1 st Avenue and NE 1 st Court on the north side of Dania Beach Boulevard, located within a • C-2 (Commercial) zoning district; a copy of which is attached and made a part of this Resolution as Exhibit "A", is approved. Section 2. That the flex/reserve allocation confers no vested rights or entitlements with respect to building design, building height, setbacks, density, required parking, or landscaping beyond what is allowed or required under the existing zoning. Section 3. That the flex/reserve allocation will expire within 6 months of adoption. Section 4. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 5. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 28TH DAY , 200 BOB A TON MAYOR-CO MISSIONER ATTEST: ROLL CALL: COMMISSIONER CHUNN - YES COMMISSIONER FLURY -YES HARLENE J SON COMMISSIONER MIKES - YES CITY CLERK VICE-MAYOR MCELYEA -YES MAYOR ANTON - YES APPROVED AS T4�FORM AND CORRECTNESS: BY: THOMAS J. ANSB'RO CITY ATTORNEY t� 2 RESOLUTION NO.2003-140 i, j RuOEN 1 M C C LO S KY FORT LAUDERDALE.FLORIDA 33301 SMITH S CH U STEM G7C POST OFFICE BOX 1900 RtJSSEle1_, P.A.. /� FORT LAUDERDALE,FLORIDA 33302 (954)527-2438 FAX:(954)333-4038 MICHAELRODRIGUEZ.ORUDEN.COM April 2,2003 Larry Leeds, Growth Management Director City of Dania Beach 100 West Dania Beach Boulevard A 1 - 2 3 Dania Beach, Florida 33004 Re: Inter-Pro Investment Group,Inc. Flex Unit Request Northeast Corner of Federal Highway and Dania Beach Boulevard Enclosed please find the Development Application for Inter-Pro Investment Group, Inc. Inter-Pro Investment Group, Inc. ("Applicant") is the owner of various parcels that constitute the northeast comer of the intersection of U.S. Federal Highway and Dania Beach Boulevard. Applicant seeks to develop the parcels into a mixed-use project comprised of retail and residential uses ("Project"). Applicant is seekin the assi units for the site. r3 gnment of three hundred (300) flex The Project area has a present land use of Commercial with a zoning designation of"C- 2". The current Project area consists of three (3) two (2) story buildings, a three (3) story building,a one(1)story building, and three(3) asphalt pavement parking areas. The Applicant intends to develop the site with a ten (10) story condominium with retail uses on the first floor and structured parking to serve the development. Applicant has retained Victor Yue with Dorsky, Hodgson Partners, one of South Florida's most notable mixed-use architects and designer of several other mixed-use projects throughout the region. Applicant intends to revitalize this portion of the City of Dania Beach, which serves as a vital lynchpin to any urban redevelopment. Subsequent to this request, the Applicant will also be seeking site plan approval, and a supplemental application for abandonment of certain alleyways and right-of-way. A preliminary site plan is attached for your convenience. We recognize the importance of this main intersection and the owner/applicant will work closely with staff to make the northeast corner the cornerstone of any future redevelopment in the City. FTL:1021803:1 CARACAS u FT.LAUDERDALE 0 MIAMI o NAPLES■PORT ST.LUCIE 0 SARASOTA a ST.PETERSBURG®TALLAHASSEE 9 TAMPA a WEST PALM BEACH Larry Leeds, Growth Management Director City of Dania Beach April 2,2003 Page 2 If you have any questions,please do not hesitate to contact me. Very truly yours, RUDEN,MCCLOSKY, SMITH SCHUSTER&RUSSELL,P.A. Michael A. Rodriguez,Esq. cc: Robert Fileni,Inter-Pro Investment Group,Inc. l FTL:1021803:1 CARACAS m FT.LAUDERDALE®MIAMI 9 NAPLES■PORT ST.LUCIE @ SARASOTA T •S .PETERSBURG TAILAFiASSEE n TAMPA WEST PALM BEACH r City of Dania Beach, Florida Growth Management Department Planning and Zoning Division (954)924-3"5 APR - 2 L�A ® Variance Development Application ® Social Exception Date Reed: ® Site Plan ® Rezoning Petition ido.:�� ® Land the Change Assignnmt of Flex/Reserve Unite ® Vacation Request This application must be completed in full and submitted along with all necessary documents for it to be processed. THIS APPLIChM WILL NOT BE PLACED ON A BOARD OR CONIMILSSIONS AGENDA UNM YT M COMPLETE. Refer to the"Application Type"°and"Required Documentation"checklist to determine the supplemental documents required with each application. STAFF WILL PROVIDE THE APPROPRIATE CHECKLIST FOR EACH TYPE OF APPLICATION. All required exhibits must be collated in individual sets. Full sized plans submitted shall be signed and sear by an architect registered in the State of Florida, and other appropriate design professionals. The applicant of record or their authorized legal agent shall present projects to the pertinent board. For after the fart applications, the responsible contractor of record shall be present at the board hearing. Their failure to attend may Impact upon the disposition of your application. Once placed on an agenda, the applicant or their authorized legal agent must be present at all meetings. ( Locatlon Address: NORTHSAAT coa rJoA of U.B. wwq, oatiz s o ►p scat. eW�. i s�no,J Lot(s): Block: Subdivision: Recorded Plat Name: Folio Number(s): Legal Description: srcK6 ATTACHED 9WHysiT Present Zoning: C•2. Present Land Use:cam•c Explanation of Request: F&QUESY fbR. Twma WWDFQ® (SCO) rLA-A U04"M rom MiiaD UaR stTZ Prop. Net Acreage: 2•043 Gross Acreage: 3.Is Prop.Square Footage: 69.31fo.08 Value of Improvement: 149,000,coo.-0 Fst'd Date of Completion: JuW1M, 2006 Will Project be Phased; JIM If yes, Est'd Completion of each Phase:-*, 61200 1 6 n% Existing Use: corama=A6 Proposed Use: M11WD U51z: RMMAtL. Name of Appllcant/Consultan a resentati drde one):aDAP11% L.MISKAL,CSa1 sLOU W-CLOSK4 MAL, Address of Applicant: 200 'E•BMWOW et.J®., sm. iSoo l Fr. LAUD pALB, & 333011 lio Business Telephone: 95 4-M-M% Home: Fax: 954.333,4076 use a/u/a® Name of Property Owner: 19TER-PRO 1WCSTmr.AT GROUP, We. Address of Property Owner: 1900 TAIWA 3T1 MT;HoL�tyco0, F6 33020 Business Telephone: .61+►94 0 Home: Fax: List any additional action(i.e. special exception,variance, rezoning, etc.)that may be needed to support the proposed project: daC&rioA e,JT =®U¢s-rs Ust all previous action that has occurred on this property: t4 f NOTE: ALL SIGNATURES MUST BE DOTE ID IY ORDERED OF DMIA BEACH CITY COMMISSION. Swop and subscribed before me Applicant/Consultant/Representative: This ✓ ' day of/�rnM*- 20 03 ( ^- /�' Signature: Date: Sign Name otary Public (Print Name) State of MZZto+ ) QQ I Print Name of Notary Street Address,Clty,State and Zip Code 33 3 o J n I_xpi Arm%1 100 4:2 5"9• 2.47(- Z q Sy 3 33 yo 76 Wi 0 DM42Q 6= Telephone No.&Fax No. Nmmu�' �U�fPA91BtAgC[BIG WHEN PETMONER IS NOT THE OWNER Of THE SUBJECT PROPS ,, PLEASE COMPLETE THE FOLLOWING: This Is to certify that I am the owner of subject lands described above and that I have auto dzed (Applicant/Consuttant/Representative) to make and file the aforesaid application. Swo and subs before me Owner: This �ied day of M494& 2643 3 3���(0 3 Signature: Date: D ear 14, Sign4Nameotary Public (Print Name) StatA o?r ) 6UC72i.Y NrJ t3aL, Print Name of Notary Street Address,City,State and Zip Code Commission Expires: Seal: Telephone No.&Fax No. 1 Rf. gp p mbu 2 LAC NOTICE OF PUBLIC HEARING r CITY OF DANIA BEACH 1804-2404 NOTICE IS HEREBY GIVEN that a public hearing will be held before City Commission on January 27, 2004, at 7:00 p.m., or as soon thereafter as possible, in the Dania Beach City Commission Chambers, Dania Beach Administrative Center, 100 West Dania Beach Blvd., Dania Beach, Florida 33004, for the purpose of hearing any comments which might be made to the following request: Request to extend application SE-19-03 - Request by Bonnie Miskel, Ruden-McClosky, representing Robert Fileni for property located at the northeast corner of US 1 and Dania Beach Boulevard along with the property located between NE 1st Avenue and NE 1st Count on the north side of Dania Beach Boulevard. The request is for a Special Exception Use to assign 300 flexibility units to construct up to a 300 unit Multi-Family Mixed Use Development. The property is legally described as: Lots 19, 20, 21, 22, 23 and 24, Block 12, "THE TOWN OF MODELO", According to the plat thereof, as recorded in Plat Book "B", Page 49 of the public records of Miami-Dade County, Florida. Less the right-of-way for State Road #5 and less the right-of-way for Dania Beach Boulevard. Said lands situate, lying and being in Broward County Florida. Together with: Lot 27, less the right-of-way of Dania Beach Boulevard; Lots 28, 29, 30, and 31, Block 2, "Eskilson Addition to the City of Dania"; According to the plat thereof, as recorded in Plat Book 7, Page 10 of the public records of Broward County Florida. Together with Lots 1, 2, 3, 4, 5 and 6, Block 1, less the right- of-way for Dania Beach Boulevard; Together with Lots 1 and 2, Block 6, "Beachway", According to the plat thereof, as recorded in Plat Book 8, Page 33 of the public records of Broward County Florida. Copies of the proposed sign variance are available for viewing in the Community Development Department, 100 West Dania Beach Blvd., Dania Beach, Florida between the hours of 8:00 a.m. and 4:00 p.m., Monday— Friday please call (954) 924-3645 for more information. Interested parties may appear at the public hearing and be heard with respect to the proposed petition. In accordance with the Americans With Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Charlene Johnson, City Clerk, 100 W. Dania Beach Blvd, Dania Beach, FL 33004, (954)924-3622, at least 48 hours prior to meeting. Any person who decides to appeal any decision made by the City Commission with regard to any matter considered at this meeting or hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to based. 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