HomeMy WebLinkAboutR-2004-022-computersDell-2004 RESOLUTION NO. 2004-022
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE APPROVAL OF THE PURCHASE OF COMPUTER
EQUIPMENT FROM DELL MARKETING, L.P., WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), provides that during unusual conditions or emergencies, the City
Commission may, by resolution, authorize the purchase by the City Manager of
designated supplies, services, equipment and materials in amounts in excess of fifteen
thousand dollars ($15,000.00) without competitive bids and without advertisement for
bids; and
WHEREAS, the City Manager has determined that it is necessary to purchase 22
desktop computers and 6 laptop computers to replace 5 current laptop computers and a
new laptop computer for Human Resources from Dell Marketing, L.P., for a total price
not to exceed $36,962.24;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to purchase computer
equipment from Dell Marketing, L.P. in an amount not to exceed $36,962.24.
Section 2. That all resolutions or parts of resolutions in conflict with this
resolution shall be repealed to the extent of such conflict.
•
1 RESOLUTION NO. 2004-022
Section 3. That this resolution shall be in force and take effect immediately
•
upon its passage and adoption.
PASSED and ADOPTED on February 10, 2004.
O AN ON
MAYOR — COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER CHUNN - YES ,
?za__4 COMMISSIONER FLURY - YES
MIRIAM NASSE COMMISSIONER MIKES - YES
ACTING CITY CLERK VICE-MAYOR MCELYEA - YES
MAYOR ANTON - YES
• APPROVED AS TO FORM AND CORRECTNESS:
BY:
TH tj� ANSBRO
CITT RNEY
2 RESOLUTION NO. 2004-022
_- Agenda Request Form
If bob.. City of Dania Beach
Agenda Item.
7*
Date of Commission meeting: 2/10/2004
Description of Agenda Item: Approval to Purchase Computer Equipment
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID / RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
Other(Pleaseexpla�n)
Summar e x p lanation"and background v .
Y
This is the second year of our computer replacement plan. This purchase includes 22 desktop
computers and six laptop computers, five to replace current laptops and one for Human Resources.
The total cost will not exceed $36,962.24.
Attached ezh1 bits'and eadditional backup materials(Please list):
Resolution -electronic attachment
Breakdown of prices - paper attachment
For purchasing requests ONLY
Department: Amount:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Account Number:
Submitted by: btemchuk Date: 2/5/2004
Department Director: btemchuk Date: 2/5/2004
Admin. Services Director: Date:
Finance Director: Patricia Varney Date: 2/5/2004
City Manager: Ivan Pato Date: 2/5/2004
Page 1 of 2
DELL QUOTATION
QUOTE #: 132092379
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 1/2/04
Date: 1/2/04 11:33:05 AM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $9,558.40
Product Subtotal: $9,558.40
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method- Groundl Total Number of System Groups: 1
GROUP: 1 FQ-UANTITY: 5 SYSTEM PRICE: $1,911.68 GROUP TOTAL: $9,558.40
Base Unit: Inspiron 5100,15.0 SXGA+,P4 2.66GHz(221-1411)
Memory: 512MB,2DIMMs,Inspiron 5100(311-2127)
Video Card: 32MB ATi Mobility RADEON 7500,Inspiron 5100(320-0550)
• Hard Drive: 30GB Ultra ATA Hard Drive for Inspiron(340-8029)
Floppy Disk Drive: No Floppy Drive Option,Inspiron(340-8972)
Operating System: Microsoft Windows XP Professional,Inspiron 5100(420-2108)
Operating System: Dell Resource CD with Application Backup,W/Tool for Abacus 1100/5100(313-1714)
Operating System: Generic Inspiron Dell Support(412-0408)
Operating System: Inspiron Tools CD(313-2208)
Operating System: Thank You for purchasing your Inspiron Notebook(462-7011)
NIC: Integrated NIC for Inspiron 5100(430-0489)
Modem: Internal 56K Modem for Inspiron 5100(313-1404)
CD-ROM or DVD-ROM Drive: 24X CD-RW/DVD Combo,lnspiron 5100(313-2178)
CD-ROM or DVD-ROM Drive: Cyberlink Software Decoding for DVD Drives(430-0685)
Processor Cable: Dell TrueMobile 1300 WLAN(802.11b/g)miniPCI Card(430-0507)
Bundled Software: Word Perfect Productivity Pack(412-0398)
Bundled Software: Money 200.4 Standard Version for Inspiron(412-0552)
Bundled Software: Microsoft Enclyclopedia,2004 for Inspiron(412-0556)
Factory Installed Software: NETWORK ASSOCIATES MCAFEE.COM,OEM,ENGLISH,90 DAY TRIAL,FACTORY INSTALLED
(412-0548)
Feature 96 WHr Lithium Ion 12-Cell Battery,Inspiron(312-0059)
Feature Large Leather Carrying Case for Inspiron Systems(310-3398)
Service: Soft Contracts-Business Complete Care(412-0357)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(950-7800)
Service:
Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(950-
7802)
Service: CompleteCare Accidental DamageService,Inspiron,3 Year(960-1937)
Misc: AOL BSD/SMB(412-0586)
Misc: Dell/My Way Home Page(412-0625)
Misc: Broadband Icon for Inspiron(420-3223)
Misc: Dell Photo Album Standard(412-0521)
Misc: Real Network RealOne Player Basic,Version 6,US English(412-0380)
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Page 2 of 2
Misc: 96 WHr Lithium Ion 12-Cell Battery,inspiron(312-0060)
Dell Media Experience for Inspiron Systems(412-0581)
r®
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David_Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.dell.com/quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
file://C:\Documents%20and%20Settings\CCook\Local%20Settings\Temporary%20Intemet%20F ile... 2/4/2004
Page 1 of 2
DELL QUOTATION
QUOTE #: 132096435
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 1/2/04
Date: 1/2/0411:33:06 AM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $2,564.70
Product Subtotal: $2,564.70
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: I Groundl Total Number of System Groups: 1
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $2,564.70 GROUP TOTAL: $2,564.70
Base Unit: Inspiron 5150,15in,UXGA,P4,3.2GHz,HT(221-3878)
Memory: 512MB,333MHz,2DIMMs for Inspiron 5150(311-2958)
Video Card: 64MB nVidia Geforce FX Go5200,for Inspiron 5150(320-1227)
• Hard Drive: 40GB Ultra ATA Hard Drive Inspiron(340-8957)
Floppy Disk Drive: External USB Floppy Drive,Inspiron 5150(340-8959)
Floppy Disk Drive: USB Memory Key-128MB(340-9366)
Operating System: Microsoft Windows XP Professional,lnspiron(420-3231)
Operating System: Dell Resource CD with Application Backup,W/Tool for Abacus 5150(313-1909)
Operating System: Generic Inspiron Dell Support(412-0408)
Operating System: Inspiron Tools CD(313-2208)
NIC: Integrated NIC for Inspiron(430-0530)
Modem: Internal 56k Modem(313-1917)
CD-ROM or DVD-ROM Drive: 24X CD-RW/DVD Combo,lnspiron 5150(313-2179)
CD-ROM or DVD-ROM Drive: Cyberlink Software Decoding for DVD Drives(430-0685)
Processor Cable: Mini-PCI 802.11a/b/g for Inspiron 5150(430-0532)
Bundled Software: No Productivity Software requested(412-1397)
NETWORK ASSOCIATES MCAFEE.COM,OEM,ENGLISH,90 DAY TRIAL,FACTORY INSTALLED
Factory Installed Software:
(412-0548)
Feature 96 WHr Lithium Ion 12-Cell Baftery,lnspiron(312-0059)
Feature Large Leather Carrying Case for Inspiron Systems(310-3398)
Service: Soft Contracts-Business Complete Care(412-0357)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(950-7800)
Service:
Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(950-
7802)
Service: CompleteCare Accidental DamageService,Inspiron,3 Year(960-1937)
Misc: AOL BSD/SMB(412-0586)
Misc: Dell/My Way Home Page(412-0625)
. Misc: Broadband Icon for Inspiron(420-3223)
Misc: Dell Photo Album Standard(412-0521)
Misc: Real Network RealOne Player Basic,Version 6,US English(412-0380)
Misc: 96 WHr Lithium Ion 12-Cell Baftery,lnspiron(312-0060)
Dell Media Experience for Inspiron Systems(412-0581)
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Page 2 of 2
I �
. SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David_Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.dell.com/quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
•
•
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Page I of 2
DI= LL QUOTATION
QUOTE #: 132098192
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 1/2/04
Date: 112104 11:33:06 AM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $1,163.32
Product Subtotal: $1,163.32
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $1,163.32 GROUP TOTAL: $1,163.32
Base Unit: 2.66GHz/533 FSB,P4 Dell Precision 360 MiniTower 512K Full SpeedCache(221-3974)
Memory: 1GB,333MHz,Double Data Rate SDRAM,NECC,2x512,Dell Precision 360,Factory Install(311-2782)
Keyboard: Entry Level Keyboard,PS/2,No Hot Keys,Dell Precision Workstation(310-1609)
• Monitor: Monitor Option-None(320-3316)
Video Card: nVidia,QuadroFX 500,128MB,dual VGA or single DVI/VGA,Graphics Card,Dell Precision 360
(320-0711)
Hard Drive: 40GB Hard Drive,IDE,(ATA-1 00),1 inch,7200 RPM Precision Workstation 360MT Precision
Workstation 360MT(340-9264)
Floppy Disk Drive: No Floppy Drive,Precision Workstation 350(340-7635)
Operating System: WINDOWS XP Pro SPI,NTFS with Media,Dell Precision,English,Factory Install(420-1931)
Mouse: Dell USB 2-Button Optical Mouse with Scroll for Precision Workstations(310-4165)
CD-ROM or DVD-ROM Drive: 48X/32X/48X CDRW,with Roxio Easy CD Creator,Dell Precision360/450/650,Factory Install(313-
1922)
Speakers: NO SPEAKER,Precision(313-1760)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(900-
6212)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(900-6940)
Installation: Standard On-Site Installation Declined(900-9987)
Misc: Mouse Pad(310-0007)
Misc: ENERGYSTAR,Sleep State 3,Precision Workstation 360/450/650(310-6414)
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David_Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
• place your order online at www.dell.com/quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
file://C:ADocuments%20and%20Settings\CCook\Local%20Settings\Temporary%20Internet%20File... 2/4/2004
Page 2 of 2
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
• Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services'Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
file://C:\Documents%20and%20Settings\CCook\Local%20Settings\Temporary%20Internet%20File... 2/4/2004
Page 1 of 2
DELL QUOTATION
QUOTE #: 132101296
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 1/2/04
Date: 1/2/04 11:33:08 AM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $28,185.50
Product Subtotal: $28,185.50
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
SYSTEM PRICE: $1,127.42 GROUP TOTAL: $28,185.50
GROUP: 1 FQUANTITY:7K
Base Unit: OptiPlex GX270S,2.66GHz,P4,533 FSB,512K Cache,Small Form Factor Base(221-2786)
Memory: 256MB,Non-ECC,333MHz DDR,2x128,GX270/SX270(311-2863)
Keyboard: Dell PS/2 Keyboard in Gray,NoHot Keys,Optiplex(310-1515)
• Monitor: Dell UltraSharp 1703FP Flat Panel with Height Adjustable Stand,17.0 Inch VIS,Lat-D/Opti
(Latitude D-Family/OptiPlex)(320-0664)
Video Card: Integrated Video-Intel DVMT,GX260/GX270(320-0428)
Hard Drive: 40GB EIDE,7200 RPM,ATA/100 Hard Drive,GX260(340-8889)
Floppy Disk Drive: No Floppy Drive-Filler Panel,Slimline,GX260/270S(340-6097)
Operating System: Windows XP Professional Service Pack 1,NTFS,with MediaDell OptiPlex,Eng fish,Factory Install
(420-2119)
Mouse: Dell USB 2-Button Optical Mouse with Scroll(310-4126)
NIC: Integrated Intel Gigabit NIC,10/100/1000,with Alert Standards Format,GX260/GX270(430-0353)
CD-ROM or DVD-ROM Drive: 24X CD-ROM,Slimline,GX260/270 Small Form Factor(313-1153)
Sound Card: Integrated Sound Blaster Compatible AC97 Sound,OptiPlex(313-8170)
Speakers: Internal Chassis Speaker Option,Optiplex GX240/270(313-1495)
Documentation Diskette: OptiPlex Resource CD(313-7168)
Factory Installed Software: Energy Star Labeling for OptiPlex(if applicable)(310-4721)
Feature No Chassis Stand(310-7700)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(900-6630)
Service:
Type 3 Contract'-Next Business Day Parts and Labor On-Site Response,2YR Extended(900-
6602)
Installation: Standard On-Site Installation Declined(900-9987)
Misc: Mouse Pad(310-3559)
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David_Mccullough@Dell.com Phone Ext: 44298
• For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. You may also
place your order online at www.delf.com/quote
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Page 2 of 2
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services'Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com. Minimum quantities may apply.
file://C:\Documents%20and%20Settings\CCook\Local%20Settings\Temporary%20Internet%20File... 2/4/2004