HomeMy WebLinkAboutR-2004-023-City Attorney's office transfer of funds • RESOLUTION NO. 2004 -023
A RESOLUTION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE TRANSFER OF FUNDS
FROM THE GENERAL FUND CONTINGENCY ACCOUNT
AND APPROPRIATION OF REVENUE FOR FUNDING OF
COSTS RELATED TO THE CITY ATTORNEY'S OFFICE;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on October 14, 2003, the City Commission passed Resolution
2003-233, which appointed Thomas J. Ansbro as the City Attorney and, in effect,
established a City Attorney's office for the City; and
WHEREAS, a list of the costs associated with such actions is attached and
marked as Exhibit "A".
. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the General Fund Budget for the fiscal year 2003-2004 is
amended, as follows:
The Director of Finance is authorized to transfer $23,375 from the
contingency fund to the appropriate line items to fund for the costs indicated in
"Exhibit A".
The Director of Finance is also authorized to appropriate the budget by
$6,000.00 for revenues anticipated to be generated by the City Attorney and the
same said amount to be directed to the appropriate salaries account.
Section 2. That this resolution shall be in force and take effect immediately
upon its passage and adoption.
1 RESOLUTION NO. 2004- 023
PASSED AND ADOPTED this 10th day of February, 2004
•
ATTEST:
11079 BOB ANTON
MAYOR— COMMISSIONER
MIR AM NASSER
ACTING CITY CLERK
ROLL CALL:
COMMISSIONER CHUNN - YES
COMMISSIONER FLURY - YES
COMMISSIONER MIKES - YES
VICE-MAYOR MCELYEA - YES
MAYOR ANTOW YES
APPROVED AS TO YORM AND CORRECTNESS:
BY: /P x �
�
THOMA J S
• CITY A ORNEY
•
2 RESOLUTION NO. 2004- 023
Exhibit"A"
Budget Transfers/Appropriations for the Establishment of the City Attorney's Office
Human Resources'Office Amount
• Office Furniture/Work Stations $4,500
Partitioning and Rack for Storage $700
Architectural Plan for ADA bathroom $1,500
Carpet $2,200
Doors, Painting, testing area $500
Electrical $5,800
Computer Connection equipment from City Hall to HR office $908
Installation of wiring & antennas $2,155
Security System $1,350
Miscellaneous (refrigerator, coffee machine etc.) $500
Signs $300
Total Capital Cost $20,413
City Attorney's Office
2 Computers $2,886
2 Printers $800
2 Phones $550
1 Fax Machine $250
Phone wiring for Fax machine $120
Palm Pilot $250
Bookshelves, filing cabinets etc. $1,200
Total Capital Cost $6,056
TOTAL ONE-TIME COSTS $26,469
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Operating Cost Annual Pro-rated
• Lease of office $19,200 $12,000
Telephone cost(include cellular phone for City Attorney) $3,744 $2,184
Copy Machine at HR Office $1,932 $1,127
Security monitoring service for HR Office $300 $175
Pest Control Service for HR Office $330 $193
Cleaning Service for HR Office $1,500 $875
Access to Westlaw Research 3,000 $1,750
Florida Bar/Broward County Bar Dues 425 $425
Lamar Warren Courthouse Law Library Membership 60 $60
Set of Florida Statutes 235 $235
Attendance of one conference 800 $800
Office supplies for City's Attorney Office $750
TOTAL OPERATING COST $20,574
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Salaries &Fringe Annual Pro-rated
City Attorney $181,498 $105,874
Secretary (insurance & pension benefits not included) $68,401 $25,282
Legal Aide (contractual) $15,000 $15,000
TOTAL SALARIES & FRINGE BENEFITS $146,156
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TOTAL ESTIMATED COSTS FOR FY 2004 $193,198
Savings from Weiss Serota Contract(7 months) ($162,823)
• Savings from rentals of trailers for storage (6 months) ($1,000)
Revenue generated by Attorney from cost recovery ($6,000)
Amount to be appropriated from Contingency $23,375
* Secretary's insurance & pension benefits $21,061 $12,286
Agenda Request Form
City of Dania Beach
31 ,
Agenda Item:
Date of Commission meeting: 2/10/2004
Description of Agenda Item: Resolution to approve transfer/appropriation of funds for City Attorney's Office
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/ RFP ❑
Presentation ❑ General approval of item;❑ Continued from meeting
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Summary expla anon'and background
The City Commission approved in October the establishment of the City Attorney's Office. Attached
is a detailed cost analysis of funding required in FY 2004. Staff is requesting that funding be transferred
• from contingency and appropriating $6,000 in revenue that the City Attorney may generate through
cost recovery.
Attached"exhibits'and d itiorial"::backup aterials(Please list):
Resolution
Exhibit"A" costs analysis
For purchasing requests ONLY
Department: Amount:
Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Account Number:
Submitted by: pvarney Date: 2/5/2004
Department Director: Date:
Admin. Services Director: Date:
Finance Director: Patricia Varney Date: 2/5/2004
City Manager: Ivan Pato Date: 2/5/2004