HomeMy WebLinkAboutR-2004-045-Hughes Supply 2004 • RESOLUTION NO. 2004-045
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO CONTRACT FOR
THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT
AND MATERIALS FROM HUGHES SUPPLY, INC., IN THE
AMOUNT NOT TO EXCEED $30,000.00, FOR FISCAL YEAR
2003-2004 FOR MAINTENANCE AND REPAIR OF THE
CITY'S WATER AND SEWER SYSTEM, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3,
Section 4, Subsection (J), provides that during unusual conditions or
emergencies, the City Commission may, by resolution, authorize the purchase by
the City Manager of designated supplies, services, equipment and materials in
amounts in excess of fifteen thousand dollars ($15,000.00) without competitive
bids and without advertisement for bids; and
• WHEREAS, the City Manager has determined that it is necessary to
purchase designated supplies, services, equipment and materials from Hughes
Supply, Inc. of specialized products needed for continued maintenance and repair
of the City's Water and Sewer Systems;
WHEREAS, the City Manager has determined that such purchases can be
made at competitive pricing and timely delivery from Hughes Supply, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is hereby authorized to pay an amount
not to exceed $30,000.00 from the Water Fund Budget and the Sewer Fund
Budget to Hughes Supply, Inc. for the purchase of maintenance and repair
products.
1 RESOLUTION NO. 2004 - 045
Section 2. That all resolutions or parts of resolutions in conflict with this
® resolution are repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect
immediately upon its passage and adoption.
PASSED and ADOPTED this 9th day of March, 2004.
C.R. M LYEA
MAYOR — COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON - YES
COMMISSIONER CHUNK - YES
MIRIAM NASSER COMMISSIONER FLURY - YES
ACTING CITY CLERK VICE MAYOR MIKES - YES
MAYOR MCELYEA- YES
APPROVED AS TO OR AND CORRECTNESS:
BY: i
TH MAS J.(ANSBRO
CITY ATTORNEY
2 RESOLUTION NO. 2004 - 045
Agenda Request Form
T City of Dania Beach
qWAgenda Item •
Date of Commission meeting: 3/8/2004
Description of Agenda Item: APPROVE VENDOR FOR UTILITIES PURCHASES
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
Other(Please ezplam):� , �y .
Summary:explanation,;and background
APPROVE VENDOR FOR UTILITIES PURCHASES
Attached exhibits and'additipnal backup materials(Please lisAll
t):
MEMO to PS Director
For purchasing requests ONLY
Department: Utilities Amount: $30,000.00
Fund: General: ❑ Water. ® Sewer: ® Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: VARIOUS UTILITIES ACCOUNTS Account Number.
Submitted by: Leo Williams Date: 3/1/2004
Department Director., fvazquez Date: 3/3/2004
Admin. Services Director. Date:
Finance Director.' Patricia Varney Date:
City Manager. Ivan Palo Date: 3/3/2004
EF
E M,
40
DATE: March 02,2004
TO: Fernando Vazquez—Public Services Director
FROM: Leo Williams —Public Services Supt.
RE: Vendor Purchasing
We are currently at the monetary limit for purchasing from one of our main
suppliers (Hughes Supplies) and Finance Director Patty Varney has requested we
put in a resolution for further purchases and to have Commission approval.
Various departments of the City for years have used this vendor and under our
current system we purchase off of various Broward County co-op bids and then
also request quotes to assure us of a low price. Hughes has consistently provided
us a large number of our supplies at lowest cost. Also they are the Broward source
for Mueller hydrants which are the only hydrants we install now do to a
standardization program we started a few years back to assure quality and supply
of repair parts. We also have used them to obtain special repair parts for some of
our Water Plant equipment that is out of date and parts can be quite hard to come
by. We have used them this year for Plant repairs, some lift station repair parts and
our water main replacement program in the SE and SW sections of town and this
caused us to need Commission approval in case we need further purchases. This
is not new spending; rather just giving us the flexibility to use already approved
budget funds to got the best deal on supplies.