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HomeMy WebLinkAboutR-2004-056-Lifenet-Metro Radio Communication SOFTWARE1 RESOLUTION NO. 2004-056 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE COMMUNICATIONS SOFTWARE TO BE UTILIZED WITH MOTOROLA PT — 800 FIELD COMMUNICATION TABLETS AT A COST OF $73,191.00; PROVIDING THAT THIS PRODUCT MAY BE PURCHASED THROUGH LIFENET/MEDTRONIC/PHYSIO-CONTROL ("LIFENET") A COMMUNICATIONS SOFTWARE . SOLE SOURCE PROVIDER, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), the City Commission may, during unusual conditions or emergencies, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bids and without advertising for bids; and WHEREAS, Lifenet/Medtronic/Physio-Control ("LIFENET") software is the essential component necessary for Motorola Dispatching Print-Trak CAD; Florida State. Required Reporting Module; the ADPI third party billing company; and wireless connectivity to Memorial Regional and Broward General Hospitals and LifePak 12 Defibrillators with full data download capability; and WHEREAS, the City Manager has determined that it is necessary to purchase communications software to be integrated into Motorola fire communications field tablets PT800 from LIFENET, 11811 Willows Road NE, P.O. Box 97048, Redmond, WA. 98073-9748, the sole source provider of the equipment; and WHEREAS, the City Manager has determined that such purchase can be made at the least cost to the City by purchasing such equipment from LIFENET, the sole source provider, in the amount of Seventy Three Thousand One Hundred Ninety One ($73,191.00) Dollars; 1 RESOLUTION NO. 2004-056 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to pay the sum of Seventy Three Thousand One Hundred Ninety One ($73,191.00) Dollars to LIFENET for the purchase of all equipment necessary for communications software allowing for communications between LIFENET for all rugidized PT800 field tablets. Section 2. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on March 23, 2004. C. . MCELY MAYOR - C MISSIONER ATTEST: ROLL CALL: MIRIAM NASSER COMMISSIONER ANTON - YES ACTING CITY CLERK COMMISSIONER CHUNN - YES COMMISSIONER FLURY - YES VICE-MAYOR MIKES —YES MAYOR MCELYEA - YES APPROVED AS TO FORM AND CORRECTNESS BY: THOMA' J. ANSBRO CITY ATTORNEY 2 RESOLUTION NO. 2004-056 Agenda Request Form City of Dania Beach 7 Agenda Ite o Date of Commission meeting: 3/23/2004 Description of Agenda Item: LifeNet EMS Software and Implementation Commission action being requested: Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting �r mar r Fa Other(P�lease�expla n�� l........ W_.,.., "'WA 01 . Sunnma ex lanat�on and back round r To purchase all software and associated costs of training and implementation of EMS electronic patient care reporting system. Attached ezh�bltand additional backup materials (Please list) ' y� Resolution, Sole Source Letter, Medtronic Physio Control Quote for LifeNet EMS, Communications Proposal. For purchasing requests ONLY Department: Fire Amount: $73,191.00 Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: Account Name: Machines and Equipment Account Number: 001-2201-522-64-30 Submitted by: Br fe Caruso Date: 3/10/2004 Department Director., 'ef Date: 31d12__ Admin. Services Director.' Date: r� Finance Director. / Date: • City Manager:/ Date: Medtronic Physio-Control Corp. 11811 Willows Road NE P.O.Box 97048 _ Redmond,WA 98073-9748 USA • c www.physiocontrol.com P H Y S I O-CONTROL www.medtronic.com customer support 800,442.1142 fax 425.867.4537 March 9, 2004 Dania Beach Fire Resue Chief Michael Cassano 116 W Dania Beach Blvd Dania Beach, FL 33004 Dear Chief Cassano, In response to your recent request, I am writing to verify that Medtronic Physio-Control Corporation is the only source from which to obtain the LIFENET EMS®Family of products, its parts and accessories in your marketplace. Medtronic Physio-Control does not utilize the services of any dealers or distributors in the sale of our products in your marketplace. If you have any questions, please feel free to contact me at 800-442-1142 ext. 4551. Sincerely, -' q`4� C r ,'T �0 r&i 11 Ce-- Murray Lorance Sr. Contract Pricing Manager MEDTRONIC PHYSIO-CONTROL Medtronic Physio-Control Corp. 11811 Willows Road NE PO Box 97023 Redmond,WA98073-9723 • PHYSIO-CONTROL Tel: 800442-1142 Fax: 425-867-4970 March 7,2004 Deputy Chief Michael Cassano City of Dania Beach 116 W.Dania Beach Boulevard Dania Beach,FL 33004 Re: Quotation for LIFENET®EMS electronic patient care reporting system. Quote valid for 90 days. Dear Deputy Chief Cassano, I am pleased to provide you with a preliminary quote for acquisition of the LIFENET EMS ePCRTM Suite of software products, implementation and annual service support.This pricing is based upon several assumptions outlined below. Assumptions • All pricing in US dollars ® Assumes Medusa Medical Technologies to provide Implementation Project Management,tablet configuration,and training to a core group of medics and client in-house trainers, procedural and business process reviews, and data managementfreport writer training. • © Assumes implementation travel and out-of-pocket costs are additional. o Assumes vehicle dock installation coordination and costs are managed by the client and are not included. We estimate these costs to be$400/vehicle. ® Pricing does not include recommended server(s) or server software. Estimated server hardware costs range from $5,000 to$10,000 per server. Windows 2000 Server and Microsoft SQL Server licenses range from$5,000 to$7,500, depending on number of users. Please contact me if you have any additional server questions. ® Medtronic Physio-Control standard terms and conditions apply. 0 Page 2 Financial Terms Based on the above assumptions pricing is estimated as follows: Software,and implementation services $73,191 • Software $61.900 o LIFENET EMS Suite Mobile Data Collection Software(7) $21,000 ® LIFENET EMS Field User software licenses,which includes: 0 LIFENET EMS Field User Software 0 Zip+4 Look-up 0 2 of the 7 licenses are floating concurrent user license for the desktop PCs. o LIFENET EMS Suite Enterprise Software(unlimited users) $335M • LIFENET EMS Client Administrator(allows customization on-site) • LIFENET EMS Server User and Administrator • LIFENET EMS Florida State Reporting Module • LIFENET EMS Motorola Printrak CAD Module • LIFENET EMS ADPi Billing Module • LIFENET EMS LIFEPAK®12 Module(downloads full data from LP12) o LIFENET EMS Information Management and Reporting Software $ 6,600 • LIFENET EMS ePCRTM Basic Query Module Licenses(3) • LIFENET EMS ePCRTM'Basic Administrator License (1) • LIFENET EMS ePCRTM Advanced Module Licenses (1) ® • LIFENET EMS ePCRTM Advanced Administrator License(1) • Implementation $11,291 • Annual Software Support $11,660 0 Page 3 • Financial Payment Terms Payment terms are typically as follows: Software and services: 0 15%upon signing of formal contract o 25%upon completion of implementation scoping requirements o 25%upon delivery of tablet software o 20%upon completion of initial deployment o 15%upon final acceptance of the system Out of Pocket Expenses Out of pocket expenses including travel, meals, hotels etc. will be billed at cost Dania Beach Fire Rescue is responsible for its own costs associated with implementation(e.g.overtime if necessary,travel etc.) Implementation Our partner, Medusa Medical Technologies Inc. provides more than basic paramedic training. Implementation is approached from the perspective that technology provides the opportunity to review current practices and procedures and to ensure that implementation of the electronic data collection and management system maximizes your overall performance, efficiency and cost This approach also ensures a smoother integration of the electronic patient care reporting system. Implementation includes business process analysis to fully understand your existing practices, identify opportunities for improvement, and identify system interface requirements, then development an implementation schedule that is tailored to your specific requirements. Implementation pricing includes training to a core nucleus of medics and trainers, plus initial report writer training for your identified users. Annual Service Support Support services quoted covers software support Support is delivered through Medtronic's Customer Care Services and includes onsite assistance for software upgrades,phone and onsite software troubleshooting. Also included in software support is 24x7 remote server monitoring, performed by our partners, Medusa Medical Technologies. Current version and the two previous versions are included in the software support package.Al new versions are included in the annual dues structure. rluc 'r.�f.�niw tw scvFn� ® Page 4 ® Confidential Information As part of the implementation we may disclose certain confidential, proprietary trade secret information of the LIFENET EMS ePCRTM Suite (the "Confidential Information"). Confidential Information may include, but is not limited to, the LIFENET EMS ePCRTM Suite software, computer programs, specifications, design documents, pricing or other related documentation or information. Dania Beach agrees that it will not,without our express prior written consent, disclose any Confidential Information to any third party. I trust that this preliminary estimate provides the inform-ation you require regarding the LIFENET EMS ePCRM Suite. If we have misunderstood any aspect of this,please do not hesitate to contact me at 800-442-1142 ext 2740. R ar s, Bob Farrell Regional Medical Informatics Specialist Medtronic Physio-Control M:904-613-9954 O:904-273-9519 V:800-442-1142 x2543 E: bob.farrell@medtronic.com e • li ii tl Ai A. A R Lim ei Pi i