HomeMy WebLinkAboutR-2004-069 After School Programs RESOLUTION NO. 2004-069
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO ACCEPT A ONE
YEAR EXTENSION WITH THE CHILDREN'S SERVICES COUNCIL OF
BROWARD COUNTY UNDER THE M.O.S.T. (MAXIMIZING OUT-OF-
SCHOOL TIME) GRANT PROGRAM; ENTERING INTO AN
AGREEMENT BETWEEN AFTER SCHOOL PROGRAMS, INC. AND THE
CITY OF DANIA BEACH, IN CONJUNCTION WITH THE GRANT
EXTENSION, TO PROVIDE AFTER SCHOOL PROGRAM STAFFING
SERVICES, INCLUDING, BUT NOT LIMITED TO ADVERTISING,
INTERVIEWING, PROVIDING REQUIRED SCREENING AND TESTING
SERVICES, AND REPLACEMENT OF CANDIDATES, UNDER THE
SUPERVISION OF THE CITY OF DANIA BEACH PARKS AND
RECREATION DEPARTMENT; CONFIRMING THAT SPECIAL
CONDITIONS DO EXIST IN ORDER TO SECURE SUCH SERVICES
WITH AFTER SCHOOL PROGRAMS, INC., WITHOUT COMPETITIVE
BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), provides that during unusual conditions or emergencies, the City
Commission may, by resolution, authorize the purchase by the City Manager of
designated supplies, services, equipment and materials in amounts in excess of fifteen
thousand dollars ($15,000.00) without competitive bids and without advertisement for
bids; and
WHEREAS, the City Manager has determined that it is advantageous for the City
of Dania Beach to accept the extension for funding through the M.O.S.T. (Maximizing
Out-of-School Time) grant program offered by Children's Services Council of Broward
County; and
WHEREAS, specific requirements of the grant must be met and these services can
be provided by After School Programs, Inc. for the Fiscal Year 2004-2005 after school
10
RESOLUTION NO. 2004-069
recreational program, which will coincide with the Broward County School year, including
• early release days, and "no school days"; and
WHEREAS, this grant will provide $79,153.00 of the operational costs for the
program from October 1, 2004 to June 2, 2005 with a match from the City of Dania
Beach in the form of in-kind services and LLEBG funds of at least $11,956.28, and
WHEREAS, start up costs estimated to be $7,500.00, which includes After School
Programs, Inc.'s start up cost, will be requested through Children's Services Council in
addition to the $79,153.00; and
WHEREAS, the City Manager has determined that the contract with After School
Programs, Inc. in the amount of $491.42 for school days and $744.90 for non-school
days plus start up costs of $1,852.00 is required for the grant extension of the M.O.S.T.
grant and will be for the term of August 16, 2004 to June 2, 2005;
• NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Commission of the City of Dania Beach, Florida,
approves the extension of the Children's Services Council of Broward County M.O.S.T.
grant in conjunction with the Agreement with After School Programs, Inc. for after
school program staffing, a copy of which is attached as Exhibit "A" to this Resolution.
Section 2. That the proper City Officials are authorized to execute the grant
Agreement and the Agreement with After School Programs, Inc. and the City Manager
and City Attorney are authorized to make revisions to such Agreements as are deemed
necessary and proper and in the best interest of the City.
2 RESOLUTION NO. 2004-069
Section 3. That upon execution of the grant agreement and an agreement with
After School Programs, Inc., the Finance Director is authorized to appropriate the
budget by the award amount in both the grant revenue and the expenditure accounts.
Section 4. That all resolutions or parts of resolutions in conflict with this
resolution are repealed to the extent of such conflict.
Section 5. That this resolution shall be in force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on April 13, 2004.
C.K. MCELY
MAYOR — COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON - YES
COMMISSIONER CHUNN - YES
LOUISE STILSON COMMISSIONER FLURY- YES
CITY CLERK VICE-MAYOR MIKES - YES
MAYOR MCELYEA - ABSENT
APPROVED AS TO FORM(AND CORRECTNESS:
BY: Ak �N
THOi AS J AN
CITY ATTORNEY
3 RESOLUTION NO. 2004-069
CONTRACT FOR SERVICES
THIS IS A CONTRACT (the "Contract") BETWEEN AFTER SCHOOL PROGRAMS,
INC., a Florida non-profit corporation ("ASP") and the CITY OF DANIA BEACH, a
municipal corporation ("City"), entered into on P/, 2004 (the "Effective Date").
WHEREAS, the CITY entered into an AGREEMENT with the Children's Services
Council of Broward County, ("Council"), identified as the M.O.S.T. 2004 Program and
Contract No. 03-2820. A copy of the AGREEMENT is attached as Exhibit A and
incorporated by reference, and is referred to as the "Agreement"; and
WHEREAS, City has requested ASP to supply staffing and services to implement the
Program;
NOW THEREFORE, in consideration of the mutual covenants and agreements as set
forth herein, the parties agree as follows:
1. OBLIGATIONS OF ASP
1.1 ASP shall supply the necessary staff and personnel to comply with the
requirements of the Agreement wherein ASP is specifically designated to render
services, during the Broward County School Year for 2004-2005 which commences on
August 16, 2004 and ends on June 2, 2005.
1.2 ASP shall perform its duties for one hundred eighty (180) school days and
twenty-one (21) non-school days.
1.3 ASP will provide transportation and will pay for activity fees for the twenty-
one (21) non-school days.
2. PAYMENT
2.1 ASP will bill the City on the first (1s) and fifteenth (15th) days of each
month for the preceding school and non-school days at the rate of $491.42 for every
school day and $744.90 for every non-school day. Payment is due within twenty-one
(21) days of the billing date. A late charge of ten (10%) percent of the payment due
shall be charged for each payment received by ASP after the twenty-one (21) day grace
period. If payment is not received within thirty (30) days of its due day, the City shall be
in default and ASP may terminate the contract.
2.2 The City shall pay ASP start up costs of$240.00 for printing, $200.00 for a
license and $1,412.00 for training, for a total of $1,852.00, which sum shall be paid
within twenty (20) days of the Effective Date of this Contract.
•
1
3. OBLIGATIONS OF THE CITY
•
3.1 The City agrees to purchase, provide and supply to ASP the necessary
supplies, equipment, facilities and locations as contemplated and required by the
Agreement. The City is supplying all of the requirements of the Program contemplated
by the Agreement, except as otherwise provided in Section 1 above.
3.2 ASP agrees to act as the recipient for payment from the parents of
children in the Program. The Program is defined as the after school program as set
forth in the Agreement, Exhibit A. ASP shall not be required to enforce collection
procedures for non-payment of fees due for the children. The City shall be solely
responsible for enforcement of collection. ASP will remit to the City all proceeds
collected on a weekly basis, no later than Monday of the week following the collections
for the prior week.
4. DEFAULT
4.1 For other than monetary default by the City, in the event either party
defaults in the terms or provisions of this Contract, the other party shall give the
defaulting party ten (10) days written notice of the default and an opportunity to cure the
default within the ten (10) day period. In the event the default is not so cured, the other
party may terminate the Contract by giving written notice thereof.
• 4.2 This Contract may also be terminated by City for convenience by action of
the City upon not less than ten (10) days written notice by the City to ASP. In the event
this Contract is terminated for convenience, monies paid by the City shall be prorated
on a daily basis to the date the Contract is terminated. Upon being notified of City's
election to terminate, ASP shall refrain from performing further services under the terms
of this Contract. However, upon being notified of City's election to terminate, ASP
acknowledges and agrees that $10.00 compensation paid to it by City, the adequacy of
which is acknowledged by Contractor, is given as specific and full consideration to
Contractor for City's right to terminate this Contract for convenience.
4.3 City shall obtain approval of Council for the assignment of responsibility as
set forth in this Contract to ASP pursuant to the requirements of paragraph X of the
Agreement.
5. MISCELLANEOUS
5.1 ASP and the City both agree to comply with their respective requirements
as set forth in the Agreement in order to comply with the terms of this Contract.
5.2 Notices: All notices, requests, demands and other communications
• pertaining to this Contract shall be in writing and deemed duly given when delivered
personally with a receipt, when delivered by an overnight courier service with a signed
2
receipt or mailed by certified mail, return receipt requested, postage prepaid, addressed
as follows:
To ASP: Alan Wolnek
After School Programs, Inc.
5700 Horizons Lane
Margate, Florida 33063
Telephone: 954-970-6700
Fax: 954-970-7073
To CITY: Ivan Pato
City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 333004
Telephone: 954-924-3610
Fax: 954-921-2604
With copy to: Thomas J. Ansbro, City Attorney
City of Dania Beach
3107 Stirling Rd., Suite 300
Ft. Lauderdale, FL 33312
Either party may change its address for notices by written notice to the other given
pursuant to this paragraph.
5.3 Prior Negotiations. This Contract supersedes in all respects all prior and
.contemporaneous oral and written negotiations, understandings and agreements
between the parties with respect to its subject matter. All prior and contemporaneous
negotiations, understandings and agreements are merged into superseded by this
Contract.
5.4 Entire Agreement and Amendment. This Contract and the Exhibits to this
Contract set forth the entire understanding between the parties in connection with the
Program, there being no terms, conditions, warranties or representations other than
those contained or provided in this Contract. Neither this Contract nor any term or
provision of it may be altered or amended in any manner except by an instrument in
writing signed by the party against whom the enforcement of any such change is
sought.
5.5 Severability. If any term of this Contract is found by a court to be illegal or
unenforceable at law or in equity, the validity, legality and enforceability of the remaining
provisions contained in this Contract shall not in any way be affected or impaired. Any
illegal or unenforceable term shall be deemed to be void and of no force and effect only
to the minimum extent necessary to bring such term within the provisions of any
applicable law or laws and such term, as so modified, and the balance of this Contract
shall then be fully enforceable.
3
• 5.6 Waiver. Unless otherwise specifically agreed in writing to the contrary: (i)
the failure of either party at any time to require performance by the other of any
provision of this Contract shall not affect such party's right thereafter to enforce the
same; (ii) no waiver by either party of any default by the other shall be taken or held to
be a waiver by such party of any other preceding or subsequent default; and (iii) no
extension of time granted by either party for the performance of any obligation or act by
the other party shall be deemed to be an extension of time for the performance of any
other obligation or act hereunder.
5.7 Number and Gender. Whenever the context so requires, words used in
the singular shall be construed to mean or include the plural and vice-versa, and
pronouns of any gender shall be construed to mean or include any other gender or
genders.
5.8 Headings and Cross-references. The headings of this Contract are
included for convenience of reference only, and shall in no way limit or affect the
meaning or interpretation of the specific provisions of this Contract. All cross-references
to paragraphs shall mean the paragraphs of this Contract unless otherwise stated or
clearly required by the context.
5.9 Counsel. Each party has been represented by its own counsel in
connection with the negotiation and preparation of this Contract and, consequently,
each party waives the application of any rule or law that would otherwise be applicable
in connection with the interpretation of this Contract, including, but not limited to, any
• rule of law to the effect that any provision of this Contract shall be interpreted or
construed against the party whose counsel drafted that provision.
5.10 Choice of Laws; Venue. This Contract is to be construed and governed by
the laws of the State of Florida, and venue shall be in Broward County, Florida.
5.11 Successors. This Contract shall be binding upon and inure to the benefit
of and be enforceable by the parties and their respective successors and assigns.
5.12 Counterparts. This Contract may be signed in counterparts with the same
effect as if the signature on each counterpart were on the same instrument. Each of the
counterparts, when signed, shall be deemed to be an original, and all of the signed
counterparts together shall be deemed to be one and the same instrument.
5.13 Effective Date. This Contract shall become effective only after its complete
execution by both parties. The Effective Date shall be the date signed last by either of
the parties.
4
IN WITNESS OF THE FOREGOING, the parties have caused this Contract to be
executed by their duly authorized officers on the date set forth below their signatures.
CITY OF DANIA BEACH, FLORIDA
ATTEST:
BY: /7
C.K. McElyea,` ayor"'�Q mmissioner
BY� G7it �-,_` f d( BY:
Louise Stilson, City Clerk lean Pato, City Manager
APPROVED AS TO LEGAL SUFFICIENCY:
BY: AA A
Thomas 1. 0
. sbro, City At rney
• AFTER SCHOOL PROGRAMS INC.
CORPORATE SEAL: By:
(IF APPLICABLE)
Print
Name: A 4^/
Title: d
STATE OF FLORIDA
COUNTY OF e6e, b
BE
RE E ME, on /�P,e, 2004 personally appeared
A_1g W -, as of After School Programs, Inc., a Florida
non-profit corporation, and acknowledged execution of the foregoing Agreement for the
use and purposes mentioned in it , and such person is personally known to me or has
produced as identification and did (did not) take an
oath.
MY COMMISSION EXPIRES:
PATRICIA M'soeoN'"""°° Notary Public, State of Florida at Large
dt yP��pb1 commoDD0258589 G
C :'$ Wy Wres 2/15IM . J
,� Bonded thru(8W)432-4254:
0 '9�aF� •`' Florida Notary Assn.,Inc
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EXHIBIT A
• SCOPE OF WORK
Agency Name: City of Dania Beach
Program Name: M.O.S.T. 2004
Contract#: 03-2820
I. Method of Service Delivery
The Provider shall provide year-round after-school/non-school hours programming for
school age youth which will:
Provide a safe, positive environment for youth which will enhance
academic achievement, support social development and strengthen youth
relationships with adults and peers within the context of their families,
schools and communities, strengthen youth protective factors and reduce
risk factors.
As a Maximizing Out-Of-School Time (M.O.S.T.) Program for School Age Youth, the
program shall incorporate best practices and offer an array of academic, social,
recreational and cultural activities geared specifically toward the interests and abilities of
the target population. The Provider shall incorporate key features of successful, quality
after-school care programs; such as;
■ Neighborhood- based care that is easily accessible for youth of all ages
• and their parents
■ A safe haven which protects youth from negative peer pressures and
victimization
■ Engaging age-appropriate activities involving peers which provide for
social recreation and cultural enrichment
■ Caring, well-trained and consistent staff
■ A ratio of adults to youth which allows for the development of close bonds
between the youth and an adult
■ Academic interventions which provide for remediation and enrichment, in
addition to homework assistance/ Career development and job skills
training for older teens
■ Life Skills/Social Competence training to promote positive youth
development (conflict resolution, anger management, resisting negative
peer pressure, anti-bullying, substance abuse prevention strategies, etc)
■ Community service components which provide youth with opportunities to
take a positive role in his/her community
■ Parent/Guardian Involvement and Engagement
■ Mentoring Opportunities
■ Scholarships/Financial incentives to encourage long-term goals.
Provider shall provide services that accomplish the following:
1. Youths will maintain/achieve improved school performance, attendance and
behavior.
2. Youth's peer relationships will be more positive and free of drugs, violence,
Provider: City of Dania Beach
Contract#: 03-2820 - 1 -
gangs and delinquent associations.
3. Youths will be involved in pro-social activities that enhance their educational,
social, recreational and life skills.
4. Youth will improve their health and physical fitness.
5. Youth protective factors will be increased.
6. Youth risk factors will be reduced.
7. Youth's attachment to community will be strengthened.
1. Program Intent
Students attending Collins Elementary School shall be provided with the opportunity to
enhance their educational skills, social skills, and physical endurance in a safe and
secure environment through a daily schedule that includes reading and math instruction,
tutoring, homework assistance, social skills development, physical fitness activities,
computer time, cooking lessons, and mentoring. The students participating in the
program shall be walked over to C.W. Thomas Park Recreation Center by the program's
counselors on both school days and early release days. A total of 25 field trips shall be
offered on non-school days throughout the school year, and school buses shall be
provided by After School Programs, Inc. Families may access the program by registering
their children prior to the beginning of the school year and staff will be present on site for
registration.
Fresh, well-balanced snacks shall be served each day. Juice and water shall also be
available throughout the day. On non-school days, the children will be required to bring a
box lunch from home. If it is determined that a family is unable to provide a lunch, due to
economic reasons, the City of Dania Beach shall provide a nutritious lunch for them,
following the same guidelines implemented through the School Board and the
® Department of Education.
The City of Dania Beach shall contract services with After School Programs, Inc., for
staffing of the program. In partnership with Collins Elementary, the staff of After School
Programs, Inc., shall coordinate with the children's teachers regarding homework
information, areas in need of remediation, behavior, and other areas related to each
child's school success.
A quiet, supervised environment shall be provided at least one hour daily for students to
complete homework or participate in enhanced academic activities, including silent
reading, tutoring or individual homework assistance. Supplies such as paper, pencils,
dictionaries, and calculators will be available at no cost to the students. Three (3)
Broward County school teachers will be employed to supervise and assist students
during this time, and counselors will be present to assist the teachers. The Dania Beach
Seniors Club will also be involved with tutoring, mentoring, and becoming foster
grandparents. The San Diego Quick Assessment tool will be used on a quarterly basis to
assess the students' word recognition skills.
Provider shall offer daily outdoor time (weather permitting), as well as a minimum of two
hours each week of age and grade level-appropriate sports, games and activities that
focus on physical fitness. Pre-testing will be conducted the first week each child is
enrolled in the program. Periodic testing of these skills will also be conducted quarterly
with all results submitted to Children's Services Council for review.
The Skillstreaming curriculum shall be included in the schedule twice per week. A total of
40 (forty) skills will be focused on throughout the school year to enable the student to
comprehend and master classroom survival skills, making friends, dealing with emotions,
• alternatives to aggressive behavior and ways of coping with stress. Pre-assessment and
Provider: City of Dania Beach
Contract#: 03-2820 - 2 -
post-assessment tests will be conducted on a quarterly basis with results being shared
with Children's Services Council as well as Collins Elementary School and parents. The
• social skills strategies implemented into the Skillstreaming Curriculum will be used by all
staff throughout the day as reinforcement of this vital tool.
2. Target Population
Target populations for the M.O.S.T. Programs are youth who are NOT participating
/enrolled in other out-of-school time year round programs, AND who are children of low
income families in the general population.
The program shall serve children of the following ages and populations:
General Population, Young Children, Ages 6 to 10
The Provider shall provide services to the following populations:
General Population Children
These are children who participate in general education programs and do
not require special assistance during the school year, but are considered
at-risk due to economic disadvantage.
3. Service Delivery
Core Services
• Program Services shall be provided to address the specific needs of clients.
They shall include:
Service Name and Description # of
Participants
to be served
P.O.W.E.R. "Positive Outlooks With Educational Rewards" 70
After School Program
A total of 60 children will participate in a safe after school and 70
holiday program supervised by a trained staff
All children will receive a minimum of 1-hour daily of remedial 70
or enhanced academic assistance such as homework
assistance, tutoring, or silent reading by a Broward County
schoolteacher.
All children will receive 1 hour of social skills activities using 70
the skill-streaming curriculum twice a week by trained
Broward County teachers.
All children will participate in 1 hour of age appropriate 70
physical fitness activities two times a week based on the
President's Physical Challenge.
Provider: City of Dania Beach
Contract#: 03-2820 - 3 -
• Service Name and Description # of
Participants
to be served
All children will be exposed to role modeling by qualified, 70
trained staff members during all recreational and educational
after school activities.
All children will be provided with an educational and 70
entertaining show or activity on all Early Release days (may
include Mad Science, High Touch/High Tech,
Multicultural/Character Ed show).
A full day program that includes educational, social skills, 70
physical activities and/or a field trip will be provided on all no
school days. (Based on an absentee rate of 44.5%)
Service Locations:
The Provider shall provide after-school/non-school hours program services at the
following location:
C.W. Thomas Park Recreation Center
800 N.E. 2 St.
Dania Beach, FL 33004
Provider shall provide the Council with a written statement from the site owner to
the Provider authorizing use of the site for the program. Site changes are subject
to Council approval.
Dates/Days/Hours of Operation:
The Provider shall operate the after-school care program from 10/01/04 through
06/30/05, Monday through Friday, on all school days in accordance with the
School Board of Broward County's official school calendar. Daily hours of
operation shall be from 2:00 p.m. through 6:00 p.m. On early release days, the
hours of operation shall be extended to ensure that youth are served immediately
upon their release from school.
On school holidays and teacher planning days, the hours of operation shall be as
follows:
Early Release School Day 12:00 p.m. to 6:00 p.m.
Non-School Days— Monday through Friday 7A5 a.m. to 6:00 p.m.
Schedule of Activities.-
The Provider shall provide after-school/non-school hours program services
according to the following schedule of activities:
Provider: City of Dania Beach
Contract#: 03-2820 - 4 -
® KINDERGARTEN 2:00 pm—3:00 pm 3:00 pm — 4:00 pm — 5:00 pm 5:00pm
4:00 pm —6:00
Pm
Monday Attendance/Snack/ *Academic Physical Activities Free
Outdoor Assistance Choice
Club
Tuesday Attendance/Snack/ *Academic Social Skills Free
Outdoor Assistance Choice
Club
Wednesday Attendance/Snack/ *Academic Art/Cooking/Computer Free
Outdoor Assistance Choice
Club
Thursday Attendance/Snack/ *Academic Social Skills Free
Outdoor Assistance Choice
Club
Friday Attendance/Snack/ *Academic Physical Activities Free
Outdoor Assistance Choice
Club
1S GRADE 2:00 pm 3:00'pm 3:00 pm — 4:00 pm — 5'00 pm S:OOpm
4:00 pm 6:00
m
Monday Attendance/Snacks/Sports *Academic Social Skills Free
And Games Assistance Choice
Club
Tuesday Attendance/Snacks/Sports *Academic Physical Activities Free
And Games Assistance Choice
Club
Wednesday Attendance/Snacks/Sports *Academic Social Skills Free
And Games Assistance Choice
Club
Thursday Attendance/Snacks/Sports *Academic Physical Activities Free
And Games Assistance Choice
Club
Friday Attendance/Snacks/Sports *Academic Cooking/Art/Computer Free
And Games Assistance Choice
Club
29a GRADE 2:00 pm -3:00 pm 3:00 pm — 4:00 pm — 5:00 pm S:OOpm
4:00 pm 6:00
Pm
Monday Attendance/Snacks/Sports *Academic Social Skills Free
And Games Assistance Choice
Club
Tuesday Attendance/Snacks/Sports *Academic Physical Activities Free
And Games Assistance Choice
Club
Wednesday Attendance/Snacks/Sports *Academic Cooking/Art/Computer Free
And Games Assistance Choice
Club
•
Provider: City of Dania Beach
Contract#: 03-2820 - 5 -
Thursday Attendance/Snacks/Sports *Academic Social Skills Free
And Games Assistance Choice
Club
Friday Attendance/Snacks/Sports *Academic Physical Activities Free
And Games Assistance Choice
Club
3r GRADE 2:00 pm -3:00 pm 3:00 pm — 4:00 pm -5:00 pm 5:00pm
4:00 pm -6:00
PM
Monday Attendance/Snack/ *Academic Art/Cooking/Computer Free
Sports and Games Assistance Choice
Club
Tuesday Attendance/Snack/ *Academic Social Skills Free
Sports and Games Assistance Choice
Club
Wednesday Attendance/Snack/ *Academic Physical Activities Free
Sports and Games Assistance Choice
Club
Thursday Attendance/Snack/ *Academic Social Skills Free
Sports and Games Assistance Choice
Club
Friday Attendance/Snack/ *Academic Physical Activities Free
Sports and Games Assistance Choice
Club
• 4thGRADE 2:00 pm -300 pm 3:00 pm — 4:00 pm —5 00 pm 5tHpm
4:00 pm 6:00
prn
Monday Attendance/Snacks/ *Academic Physical Activities Free
Sports And Games Assistance Choice
Club
Tuesday Attendance/Snacks/ *Academic Social Skills Free
Sports And Games Assistance Choice
Club
Wednesday Attendance/Snacks/ *Academic Cooking/Art/Computer Free
Sports And Games Assistance Choice
Club
Thursday Attendance/Snacks/ *Academic Social Skills Free
Sports And Games Assistance Choice
Club
Friday Attendance/Snacks/ *Academic Physical Activities Free
Sports And Games Assistance Choice
Club
5 th GRADE 2:00 pm — 3:00 pm 3:00 pm 4:00 pm — 5:00 pm 5:OOpm
4:00 pm — 6:00
pm
Monday Attendance/Snacks/ *Academic Social Skills Free
Sports And Games Assistance Choice
Club
•
Provider: City of Dania Beach
Contract#: 03-2820 - 6 -
• Tuesday Attendance/Snacks/ *Academic Physical Activities Free
Sports And Games Assistance Choice
Club
Wednesday Attendance/Snacks/ *Academic Social Skills Free
Sports And Games Assistance Choice
Club
Thursday Attendance/Snacks/ *Academic Physical Activities Free
Sports And Games Assistance Choice
Club
Friday Attendance/Snacks/ *Academic Cooking/Art/Computer Free
Sports And Games Assistance Choice
Club
II. Staff Qualifications
Staff positions, qualifications and duties shall be as follows:
fi POSITIONS EDUCATION EXPERIENCE ) °DUTIES Q
Parks and Recreation Master's Degree Oversee After School
Director(1) 10 year minimum in
Recreation Programs, Inc. to ensure all
aspects of grant requirements
are being met
Computer Technician Bachelor's Degree 2 years minimum Installation of new computers,
(1) programming, and
maintenance
After School Master's Degree or 15 years or more Organize, plan, and supervise
Programs, Inc. Bachelor's Degree the educational and
recreational programs
Administrator(1)
•
Provider: City of Dania Beach
Contract#: 03-2820 - 7 -
'VePOSITION EDUCATION EXPERIENCEv DUTIES
® After School Bachelor's Degree or 3 —5 years with Actively supervises the site to
Programs Inc. CDA or AA Degree or company (3 years ensure program is operating
Area Coordinator(1) 60 college credits with experience as Site using best practices
6 credits in early Director)
childhood education
HRS 40 hours
After School Bachelor's Degree or 3 —5 years Assist Area Coordinator with
Programs, Inc. CDA or AA Degree or supervisory responsibilities
Site Director (1) 60 college credits with
6 credits in early
childhood education
HRS 40 hours
® After School H.S. diploma Previous child care Responsible for direct
Programs, Inc. HRS 40 hours experience supervision of children and
Counselors (4) implementing all program
activities
After School H.S. diploma 1 year minimum Administration, record keeping,
Programs, Inc. data collection coordinator and
Data Collection organizer of performance data
Specialist(1) and invoicing
Provider: City of Dania Beach
Contract#: 03-2820 - 8 -
TION r EDUCATION p EXPERIENCE " TIES""'
POSI ,
I . _ _ �DUTI
After School Bachelor's Degree 1 year or more m..... �
• Responsible for assisting
Programs, Inc. students with homework,
Teachers (3) tutoring and implementing the
(Academic programs skill-streaming curriculum
such as homework
assistance, tutoring,
reading, skill-streaming)
111. General Operating Information
A minimum of 70 unduplicated children shall be served during the period of October 1,
2004, through June 30, 2005.
All contracted staff working in the program must comply with background screening and
fingerprinting requirements, in accordance with Florida Statutes Chapter 435 and
Broward County background screening requirements, as applicable. Providers must
maintain staff personnel files which reflect that a screening result of "no findings" was
received.
® IV. Unit of Service
1. The Units of Service are defined as follows:
0 After School Unit
One (1) unit of MOST after school care service is defined as a minimum
of two (2) hours and a maximum of six (6) hours per day of after school
care on regular school days and on early release days.
Non-School Day Unit
One (1) unit of MOST non-school day services is defined as six (6) or
more hours per day. Non-school units occur when school is closed for
teacher planning days or school holidays, including Winter and Spring
breaks.
2. The maximum number of units to be provided under this contract is as follows:
(Refer to Part 11-F, 46)
October 1, 2004, through June 30, 2005:
8866 Units of MOST services (invoice type #9220 GP) at $6.82 not to
exceed $60,466.00.
Provider: City of Dania Beach
Contract#: 03-2820 - 9 -
1369 Units of Non-School Day services (invoice type #9221 GP) at
$13.65, not to exceed $18,687.00.
Total for all services combined not to exceed: $79,153.00
V. Method of Payment
1. Unit Costs: Client services provided under this contract will be paid as
Units of service at the rates and maximum amounts as defined above in
Section IV. 2. The maximum amount to be paid under this contract for units
of services shall not exceed $79,153.00.
2. All payments shall be requested by the Provider on a monthly basis in
the format prescribed by the Council. Approved payment will be derived
from Provider invoices reflecting services delivered in accordance with
the contract. Agencies will not be paid for clients who do not attend
sessions. Payment is contingent upon submittal of complete and accurate
data in accordance with Council requirements for the reporting of client
and service data information. No invoices will be processed for
payment if required backup documentation has not been provided in a
complete and accurate manner. The Provider is required to pursue third
party, Medicaid, and client payments (where applicable), and to establish
a sliding fee scale for services. If the contract is with an agency which is
subcontracting delivery of services to other providers, the lead agency will
be responsible for compiling all data necessary to submit a consolidated
monthly invoice, and required reports. These funds shall not be used to
supplant any other sources of funding including, Medicaid, private
insurance, and/or, client fees.
3. Match: The Provider agrees to match the dollar amount awarded by
the Council to the Provider in an amount equal to a minimum of 12.5% of
the total approved contract amount or the higher amount so specified in
the Proposal. The match may be provided in the form of cash or in-kind
contributions, in accordance with the approved budget, hereby
incorporated by reference. In-kind contributions may only include a
portion of staff salaries, volunteers, equipment, space and other in-kind
contributions as agreed to in writing by the Contract Administrator. The
Provider shall provide proof of the match on or before the due date of the
invoice(s). To the extent that the Provider fails to provide such proof,
then that amount shall be deducted from any amounts due and owing by
the Council to the Provider under this contract or any other contracts
between the parties. The total amount of Match to be applied to this
contract shall be a minimum of 12.5% of the total reimbursed contract
amount through June30, 2005, in accordance with the approved line item
budget, hereby incorporated by reference.
4. Sliding Scale Fee: The program shall utilize a sliding scale fee as
identified in the proposal, herein incorporated by reference.
Provider: City of Dania Beach
Contract#: 03-2820 - 10 -
VI. Performance Measures
The provider shall adhere to the following six (6) required performance measures for
general population, which address youth risk and protective factors:
Mandatory Outcome Measures for General Population
Service/ Outcomes Indicators Demonstrated by* Type of
Activities* Evaluation
1. All services will Children will be 100% of children - No emergency Review of Incident
be provided in a provided a safe, will not experience room visits Report forms
safe environment positive serious injury - No valid abuse
supervised by environment. requiring reports
trained and caring emergency medical - No arrests
staff. care, abuse, or an
arrest while in the
program
2. Interesting age- Community and 85% of children One (1) hour of social Pre/Post tests
appropriate social peer protective who regularly skills activities two (2) (measured
interaction, factors will be attend will times a week using quarterly)
recreational activity, increased and demonstrate the Skillstreaming
modeling and role risk factors will improved social Curriculum Tool will be
playing activities at be decreased. skills and provided by the
least two (2) days a interactions with - Modeling Council (will follow
week while in care. peers and adults. - Role-playing the Skillstreaming
- Performance Curriculum)
• feedback
3. Children will Children will 80% of Children Improved study Report cards
receive a minimum maintain/improve attending the habits (grades in core
of one hour daily of their school program will - Increased classes: English,
remedial or performance and maintain or improve homework math, science a&
enhanced academic attitudes towards their academic completion social studies)
assistance e.g. school. performance. - Improved grades (measured
tutoring, reading - Obtained pre- quarterly)
silently, homework employment skills
assistance or
career exploration
(late adolescents)
4. Children will be Children will 80% of Children - Improved study Number of
exposed to role maintain/improve attending the habits disciplinary/interim
modeling behavior their school program will - Increased school reports (measured
by responsible behavior and maintain or improve attendance quarterly)
adults in the attitudes towards their school - Increased
provision of after school. behavior. homework
school tutorial and completion
recreational - Decreased
activities behavioral
referrals
- Obtained pre-
employment skills
Provider: City of Dania Beach
Contract#: 03-2820
Service/ Type of
Activities* outcomes Indicators,— Demonstrated by Evaluation
5. Children will Children will 80% of Children - Improved study Outcome to be
receive a minimum maintain or attending the habits measured
of one hour daily of improve their program will - Increased quarterly, using the
remedial or reading and word maintain or improve homework San Diego Quick
enhanced academic recognition skills their word completion Assessment tool
assistance e.g. recognition skills. - Improved grades (word recognition
tutoring, reading - Obtained pre- measurement tool)
silently, homework employment skills
assistance or
career exploration
late adolescents
6. Children will Children will 80% of attending One (1) hour of Pre and post
participate in improve their children will physical fitness assessment on the
regularly scheduled physical increase their activities two (2) times tool provided by
recreation, sports functioning. physical functioning a week using Indoor the Council
and physical by improving their and outdoor sport
conditioning strength, endurance activities designed to: a Shuttle run
activities (2 times a and/or flexibility. - Increase speed
week) to improve endurance 0 Walk/run
their strength, - Increase speed
endurance, strength/power . Distance
flexibility and team - Increase flexibility softball is
building. thrown
® * Activities and the specific "demonstrated by" factors can be modified to specifically address client ages,
needs and other target population requirements.
*kPre/Post test measurements must be a "score-based tool'. Self report and observations are not
acceptable measures.
•
Provider: City of Dania Beach
Contract#: 03-2820 - 12 -
O •
FLORIDA
April 16, 2004
Mr. Alan Wolnek
After School Programs, Inc.
5700 Horizons Lane
Margate, FL 33063
RE: AGREEMENT BETWEEN AFTER SCHOOLS PROGRAMS, INC., AND
THE CITY OF DANIA BEACH
Dear Mr. Wolnek:
® Enclosed are two (2) original agreements that have been executed by the City of
Dania Beach. These agreements now require final execution by your
organization. Upon execution, please keep one original and return the other
original to me for our records.
If you have any questions regarding this agreement, please contact Bonnie
Temchuk, Assistant to the City Manager, at 954-924-3613.
Sincerely,
!;��?� � �cam►
Louise Stilson
City Clerk
Enclosures
"Broward's First City"
100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dania-beach.fl.us
_ Agenda Request Form
City of Dania Beach
Agenda Item•
Date of Commission meeting: 4/13/2004
Description of Agenda Item: Resolution approving extension of M.O.S.T.grant and contract with After School Programs,Inc.
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/ RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
7,122
WhEr. Please explain) F �"I a
Surnmary�explanation`antl,
The City of Dania Beach has been selected to extend our after school program for one additional year
with over 80% of the funding provided by the Children's Services Council through the M.O.S.T. program.
The After School Program P.O.W.E.R. has been under contract with After School Programs Inc. for the
staffing and all requirements of the M.O.S.T. grant. Staff requests the approval of the grant extension
and the approval of extending the contract with After School Programs Inc.
r r T a� '
Attached�exhibits,and additional backup materials (Please list)
Resolution -electronic attachment
Scope of Work (M.O.S.T. grant extension) - paper attachment
After School Programs Inc. contract-electronic attachment
For purchasing requests ONLY
Department: Amount:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Account Number:
Submitted by: btemchuk Date: 4/7/2004
Department Director: btemchuk Date: 4/7/2004
Admin. Services Director: Date:
Finance Director: Date:
.i
City Manager.' / / Date: ��eq0