HomeMy WebLinkAboutR-2004-110 Enviromental Regents RESOLUTION NO. 2004-110
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO CONTRACT FOR
THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT
AND MATERIALS FROM ENVIRONMENTAL REGENTS IN
THE AMOUNT NOT TO EXCEED $22,000.00 FOR FISCAL
YEAR 2003-2004 FOR TESTING SERVICES AND SUPPLIES
FOR THE CITY'S WATER AND SEWER SYSTEM, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3,
Section 4, Subsection (J), provides that during unusual conditions or
emergencies, the City Commission may, by resolution, authorize the purchase by
the City Manager of designated supplies, services, equipment and materials in
amounts in excess of fifteen thousand dollars ($15,000.00) without competitive
bids and without advertisement for bids; and
• WHEREAS, the City Manager has determined that it is necessary to
purchase designated supplies, services, equipment and materials from
Environmental Regent Services, Inc. of specialized service and products needed
for continued required testing of the City's Water and Sewer Systems;
WHEREAS, the City Manager has determined that such purchases can be
made at competitive pricing and timely delivery from Environmental Regent
Services, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is hereby authorized to pay an
amount not to exceed $22,000.00 from the Water Fund Budget and the Sewer
Fund Budget to Environmental Regent Services, Inc. for the purchase of water
and sewer testing services and supplies.
1 RESOLUTION NO. 2004-110
Section 2. That all resolutions or parts of resolutions in conflict with this
® resolution are repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect
immediately upon its passage and adoption.
PASSED and ADOPTED this 22"d day of June, 2004.
C___O'
C. K. MCELYEA
MAYOR —COMMISSIONER
ATTEST: ROLL CALL:
- l COMMISSIONER ANTON - YES
COMMISSIONER CHUNN - YES
LOUISE STILSON COMMISSIONER FLURY - YES
CITY CLERK VICE-MAYOR MIKES - YES
MAYOR MCELYEA- YES
APPROVED AS TO FOR AND CORRECTNESS:
• BY: �`
T OMA J. NSBRO
CITY ATTORNEY
2 RESOLUTION NO. 2004-110
Agenda Request Form
City of Dania Beach
-tee Agenda Item:
;,;�
Date of Commission meeting: 6/22/2004
Description of Agenda Item: Vendor use approval
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/ RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
5
Summary explanation and background
„
Allow continue use of Environmental Regent Services, Inc. for testing services and supplies
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attached exhibits,and additional backupniaterials(Please list);
, ..a,
Memo
For purchasing requests ONLY
Department: Water Plant Amount: $22,000.00
Fund: General: ❑ Water: ® Sewer: ® Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: CONTRACTUAL SERVICES Account Number: 40133035333410
Submitted by: LEO WILLIAMS Date: 6/15/2004
Department Director: Fvazquez Date: 6/14/2004
Admin. Services Director: Date:
is Finance Director: pvarney Date: 6/14/2004
City Manager: Date:
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DATE: June 14, 2004
TO: Fernando Vazquez—Public Services Director
FROM: Leo Williams —Public Services Supt. LTV
RE: Vendor Purchasing
We are currently approaching the $15,000.00 monetary limit for purchasing from
Environmental Regents Service, Inc. and must have Commission approval to
exceed that amount. Usually we would not exceed that limit but due to
extraordinary conditions caused first by the rehab of our wells, then the accelerator
• problems at the Treatment Plant, it became necessary to do an unusual amount of
testing. While we have currently spent around $12,000.00 so far this year, we still
must do our quarterly tests, our sewer yearly, and our water annuals, along with
THM's and the weeklies. This will cause us to exceed the $15,000.00 threshold. We
currently use Environmental Regents Service, Inc. and have done so for over a
decade. They have always maintained a good working relationship with our staff
and have consistently provided quality work along with providing service outside
the normal scope, such as working Saturdays so we can get the Plant back on line
without waiting for Monday, which because of the two consecutive tests day
required would move a restart from Saturday to a Wednesday, causing us to buy
water for 4-5 additional days. They have and will continue to honor the pricing of
the lowest bid contract they have with other municipalities, currently the City of
Davie, for our service requirements. They also currently provide service to many
other municipalities including Cooper City, Coral Springs, Miramar and North
Miami Beach. We are requesting approval for spending authority up to $22,000.00
and while we may not need go near that figure for the year we must be prepared in
case of any other Treatment Plant problems and to assure we stay in compliance
with all testing requirements.
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