HomeMy WebLinkAboutR-2004-160 Final Adopted Budget FY 04-05 RESOLUTION NO. 2004-160
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AS
REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA
STATUTES, APPROVING ITS ANNUAL BUDGET FOR THE FISCAL YEAR
2004-05; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS
THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME
WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Dania Beach, Florida requires that the City
Commission shall, by Resolution, adopt an annual budget, determine the amount of millage
necessaryto be levied and publish the budget so adopted, together with a notice stating-the time
and place where objections thereto will be heard; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and
submitted to the City Commission an annual report covering the operation of the City and has set
. forth in it an estimate of the expenditures and revenues of the City for the ensuing year, beginning
October 1, 2004, and ending September 30, 2005, with a copy of such report and estimate being
on file in the office of the City Clerk so that any interested party may view such copy upon
request; and
WHEREAS, the City Manager has presented to the City Commission detailed
information supporting such estimate, affording the City Commission a comprehensive
understanding of the City Government for the ensuing period, including expenditures for
corresponding items during the last two fiscal years and increase and decrease demands for the
ensuing year as compared with corresponding appropriations for the last fiscal year; and
WHEREAS, the City Commission has met and carefully considered such annual report
and estimate for the ensuing year and has prepared a tentative budget setting forth the amounts
1 RESOLUTION NO. 2004-160
necessary to be raised for the various departments of the City and has appropriated such amounts
• to the various departments of the City considering the applicable funds on hand and the estimated
departmental revenues; and
WHEREAS, the City Commission tentatively adopted the budget on September 13, 2004
after a public hearing was held;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That a budget for the City of Dania Beach, Florida, for the fiscal year
beginning October 1, 2004, and ending September 30, 2005, is finally adopted. A copy of such
budget summary is attached to this resolution and made a part of it as "Exhibit A" and the
appropriations set out in it are made for the maintenance and carrying on of the government of
• the City of Dania Beach, Florida, and for the purpose of paying debt service requirements, if any,
of the City for the fiscal year beginning October 1, 2004, and ending September 30, 2005.
Section 2. That all delinquent taxes collected as proceeds from levies of operating
millages for former years are specifically appropriated for the use and benefit of the "General
Fund".
Section 3. Automatic Amendment: The Fiscal Year 2004-05 budget is automatically
amended to reappropriate encumbrances, outstanding contracts, capital projects reserved or
unexpended from Fiscal Year 2004, such appropriation having been previously approved by the
City Commission.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
2 RESOLUTION NO. 2004-160
Section 5. That this Resolution shall take effect and be in force immediately upon its
passage and adoption
PASSED AND ADOPTED on September 22, 2004.
C.K. MCEL EA
MAYOR- CO MISSIONER
.ATTEST: ROLL CALL:
COMMISSIONER ANTON - YES
COMMISSIONER CHUNN - YES
LOUISE STILSON COMMISSIONER FLURY- YES
CITY CLERK VICE-MAYOR MIKES - YES
MAYOR MCELYEA - ABSENT
• APPROVED AS TO FORM AND CORRECTNESS:
BY: I/-\\, k��
THO AS J. N RO
CITY ATTORNEY
3 RESOLUTION NO. 2004-160
. EXHIBIT "A"
FY 2005 General Fund Projected Revenue
Revenue Sources FY 2005
Proposed
Total Ad Valorem Tax $12,721,654
Total Local Option Gas Tax $585,400
Total Franchise Fees/Utility Taxes $5,438,900
Total Licenses/Permit Fees $1,518,610
Total Intergovernmental Rev. $2,129,444
Total Charges for Services $2,946,885
Total Fines and Forfeitures $535,000
Total Interests $153,200
Total Rentals $439,954
Total Assessments/Impact Fees $2,234,954
Total Miscellaneous Revenues $389,056
Total Interfund Transfers $421,983
Total Other Revenue Sources $2,063,064
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4 RESOLUTION NO. 2004-160
FX 2005 General Fund Proposed Expenditures
Department/Divisions FY 2005 Proposed
City Commission $304,110
City Manager $402,346
City Clerk $427,397
Finance $586,813
Information Service $402,786
Human Resources $415,759
General Administration $5,102,222
Police $7,285,448
Office of the City Attorney $717,600
Building $794,084
Planning and Code Enforcement $1,185,911
Fire Rescue $7,910,345
Public Service Admnistration $227,691
Garbage $1,636,132
Construction& Maintenance $252,345
Streets $1,462,319
• Garage $103,485
Cemetery $79,908
Parks Maintenance $340,399
Recreation Administration $752,363
C.W. Thomas Park $85,007
Civic Center $66,432
I.T. Parker Community Center $126,107
P.J. Meli Aquatic Center $181,450
Beach $590,424
Frost Park $100,321
P.J. Meli Community Center $38,900
Total $31,578,104
5 RESOLUTION NO. 2004-160
Capital Projects Fund
• Funded Capital Projects in the Five Year CIP Plan
Department Projects Description Amount
Northwest Community Outreach $73,000
City Manager Center
ADA Transition Plan $38,250
Beach Beach Improvements $235,155
Recreation Site#449 Resource Mgmt & $60,000
Conceptual Plan
Annexation Lighting Program $250,000
Public Works Seawall Repairs $75,000
Neighborhood Sidewalks $65,000
Total $796,405
Other Expenditures in the Capital Projects Fund
Line Item Description Amount
.71-10 Principal Payment $486,250
.72-10 Interest Payment $154,356
Total Debt Service $6405606
Funding Sources
Description Amount
Transfers from General Fund $640,606
Appropriated from General Fund Fund $356,405
Balance
Appropriated from Recreation Impact $50,000
Fees
Appropriated from 3 cents gas tax $390,000
Total Funding Sources $1,437,011
6 RESOLUTION NO. 2004-160
FY 2005 Stormwater Fund Projected Revenues
Account Description FY 2005
Proposed
Stormwater Utility Fees $743,824
Interests Earnings $500
Total Revenues $744,324
FY 2005 Stormwater Fund Projected Expenditures
• Total Personal Services $379,500
Total Operating Expenses $160,408
Total Capital Outlay $177,000
Total Debt Service $26,437
Total Other Uses $979
Totals $744,324
7 RESOLUTION NO. 2004-160
FY 2005 Water Fund Projected Revenues
Account Description FY 2005 Proposed
Water Utility Revenue $2,460,356
Meter Installations $28,000
Utility Permit Fee $50,000
Inspection Fees $13,000
Water FD Interest $11,000
� I { 1
Impact Fees $250,000
Miscellaneous $42,000
Transfer from General Fund $348,820
e e
• Total $3,203,176
FY 2005 Water Fund Projected Expenditures
FY 2005 Proposed
Total Personal Services $1,226,067
Total operating expenses $1,175,985
Total Capital Outlay $73,900
Total Debt Service $13,955
Total Interfund Transfer $235,038
Total Other Uses $478,231
Total $3,203,176
•
8 RESOLUTION NO. 2004-160
FY 2005 Sewer Fund Projected Revenues
•
Account Description FY 2005 Proposed
Sewer Utility Revenue $2,872,574
Sewer Penalties $6,0000
Sewer Inspection Fees $13,000
Sewer Interest $8,000
Now
Transfer from General Fund $348,820
Loan Proceeds $200,000
Totals $3,448,394
• FY 2005 Sewer Fund Projected Expenditures
Total Personal Services $549,039
Total Operating Expenses $1,909,573
Total capital Outlay $298,400
Total Interfund Transfer $207,264
Total Other Uses $484,118
Totals $3,448,394
9 RESOLUTION NO. 2004-160
Debt Service Fund
Revenue Sources
Interfund Transfer from General Fund $212,025
Total Revenue Sources $212,025
Expenditures
Debt Service - Principal Payment $75,000
Debt Service - Interest $137,025
Total Expenditures $212,025
Grant Fund
Revenue Sources
Florida Inland Navigation District $75,000
Land and Water Preservation Fund $112,000
Total Revenue Sources $187,000
Expenditures
Seawall Repairs $75,000
Beach Improvements $112,000
Total Expenditures $187,000
10 RESOLUTION NO. 2004-160
Tree Preservation Fund
Revenue Sources
Miscellaneous Revenues $16,500
Other Sources $10,153
Total Revenue Sources $26,653
Expenditures
Personal Services $2,153
Operating Expenses $24,500
Total Expenditures $26,653
11 RESOLUTION NO. 2004-160
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Our past, Present, and Future
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1904 - 2004
Mission Statement
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y At the City of mania Beach we are
� committed to providing responsive
� rrcurcicipctl services and improving the
� quality of life of our citizens. 2Tii.s is
accompfis6ied through honesty and
1 integrity, quality customer service,
E leadership with vision,
� restoring economic vitality,
and embracing our historic heritage.
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CITY OF DANIA BEACH
ORGANIZATIONAL CHART
Citizens of Dania Beach
City Commission
City Attorney City Manager Advisory Boards
rFinance Fire Rescue Airport Advisory
Civil Service
Code Enforcement
Economic Development
Accounbng/Budgeting Fire General Employee Pension
Purchasing Rescue Human Relations
Utility Billing Inspection I.T.Parker Community Center Advisory
Treasury&Debt Management Training Marine Advisory
Marine Safety Nuisance Abatement
Parks,Recreation,&Community Affairs
Planning and Zoning
Police and Fire Pension
l Human Resources&Risk Mgmt. City Clerk Unsafe Structures
( Charter Review
Human Resources Elections
Risk Management Records Management
=Pa Recreation Community Development
Programs Building Permits
Facilities Code Enforcement
Waterways Inspections
Occupational Licenses
Planning&Zoning
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Public Services Broward Sheriffs Office
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Cemetery
Construction
Garage
Garbage/Recycling
Sewer
Water Plant
Stormwater
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TABLE OF CONTENTS
Reader's Guide to this Budget Document .......................................... 1
BUDGET MESSAGE
City Manager's Budget Message ................................................... 3
INTRODUCTION
MillageSummary ..................................................................... 9
Summary of Personnel Complement ............•.•.•......•......••..•.....•..••... 10
..
Citywide Capital Improvement Projects 11
GENERAL FUND
FY 2004 Estimated Revenues, Expenditures and Fund Balance ............... 13
Graph—Revenue Sources ............................................................ 15
Description of Revenue Sources ::::::::::::::::::::::::::::::::::::::::::::::::::: 16
Revenue Sources by Line Items 18
Graph—Expenditures by Categories ................................................... 21
Expenditures by Line Items ......................................................... 22
...
Graph—Expenditures by Functions 25
Expenditures by Departments &Divisions .......................................... 26
Capital Outlays Requests and Funding .......................................... 27
Summary of Funded and Unfunded Program Modifications . 28
Departmental Budget: ............................................................
Mayor and Commission 29
Office of the City Manager ............................................................ 31
Administration ......... ......................... 32
...................................
Information Services ......................... 36
Office of the City Clerk ............................................................ 39
Department of Finance ............................................................ 44
General Administration ............................................................ 49
Department of Human Resources &Risk Management ........................ 51
LegalCounsel............................................................................... 57
Department of Community Development .......................................... 61
Code Enforcement and Planning ................................................... 66
Building .............................................................................. 68
Department of Fire Rescue ............................................................ 71
FireService ..................................................................... 73
Beach ............................................................................... 79
Department of Public Services ................................................... 82
Administration ..................................................................... 84
Cemetery .............................................................................. 91
Construction and Maintenance ................................................... 92
Fleet Management..................................................................... 93
TABLE OF CONTENTS
Department of Public Services (continued)
Streets .............................................................................. 94
Parks Maintenance ............................................................ 96
Solid Waste Service ............................................................ 97
Department of Parks & Recreation ................................................... 98
Administration .................................................................... 99
C.W. Thomas Park ............................................................ 105
I.T. Parker .............................................................................. 106
FrostPark .............................................................................. 107
P.J. Meli Aquatics Center ............................................................ 109
P.J. Meli Park ................. 110
SummerProgram ..................................................................... III
PoliceServices ..................................................................... 112
ENTERPRISE FUND
Water Fund
FY 2004 Estimated Revenues, Expenditures and Retained Earnings............... 113
Projected Revenue by Line Items ................................................... 114
Expenditures by Line Items ............................................................ 115
PersonnelSummary ..................................................................... 117
Accounting and Billing ............................................................ 118
Administration ..................................................................... 119
WaterDistribution ..................................................................... 120
WaterPlant .............................................................................. 124
Sewer Fund
FY 2004 Estimated Revenues, Expenditures and Retained Earnings............... 128
Projected Revenue by Line Items ................................................... 129
Expenditures by Line Item ............................................................ 130
PersonnelSummary ..................................................................... 132
Accounting& Billing .................................................................... 133
Administration ..................................................................... 134
Collection .............................................................................. 135
Stormwater Fund
FY 2004 Estimated Revenues, Expenditures and Retained Earnings................ 140
Projected Revenue by Line Items .................................................... 141
Expenditures by Line Items ............................................................. 142
Personnel Summary ...................................................................... 144
S
TABLE OF CONTENTS
CAPITAL PROJECTS FUND
Projected Revenue by Line Items ................................................... 146
Projected Expenditures by Line Items .......................................... 146
Details of Projects Descriptions ................................................... 147
OTHER FUNDS
Projected Revenues & Expenditures for Donation Fund, Debt Service Fund
Grant Fund and Tree Preservation Fund .......................................... 155
APPENDIX
FundsDescription ...................................................................... 157
Glossary ............................................................................... 159
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READER'S GUIDE TO THIS BUDGET DOCUMENT
The purpose of this article is to provide the citizens a guideline of what is included in this
budget document. This will provide you information as to what is in the budget, where
and how to find the information, and the best approach to the budget as a whole.
The budget is divided into seven major sections: Budget Message, Introduction, General
Fund, Enterprise Fund, Capital Projects Fund, Other Funds and Appendix. They are
categorized in the white tabulation. The budget is further divided under the General Fund
by functions, which is noted by the yellow tabulation.
Budget Message
This letter is addressed to the City Commission from the City Manager. The letter
provides an understanding of the City Manager's vision, critical issues, and
recommended policy and operational changes. It also provides pertinent information
regarding the assessed value of the City and the millage rate to be levied for the new
fiscal year. The letter will inform you of the significant changes in revenues and
expenditures, future concerns and the financial situation of the City.
Introduction t
This section contains general information of the City such as millage value, property tax
based on taxable value, a three year comparison of personnel complement, and a
proposed summary of the Capital Improvement Plan.
General Fund
The first sixteen pages of this section provide information regarding the forecast of FY
2004 General Fund surplus and its fund balance, the revenue forecasts and a description
of where the revenues are derived from, the General Fund expenditures by functions and
line items, a summary of capital outlays, and a summary of program modifications, both
funded and unfunded. Program Modifications are requests submitted by the Department
which is different from the current operation. It can be a request for an additional level of
service, manpower or programs.
After these summary sheets,the document is divided by functions:
General Government: Mayor and Commission, Office of the City Manager,
Office of the City Clerk, Office of the City Attorney, Department of Finance,
Department of Human Resources and Risk Management.
Department of Community Development: Code Enforcement, Planning and
Building Division.
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READER'S GUIDE TO THIS BUDGET DOCUMENT
Department of Fire Rescue Services: Fire Services and Beach Division
Department of Public Services: Administration, Cemetery, Construction and
Maintenance, Fleet Management, Streets, Parks Maintenance and Solid Waste
Division.
Department of Recreation
Contractual Services: Police Service (Broward Sheriff Office)
Each Departmental Budget consists of the following information:
g g
1) Organization Chart.
2) Department's Program Description which includes Services, functions and
activities, FY 2004 achievements, identified issues, FY 2005 key
objectives, performance measurements and a personnel summary.
3) A three year comparison of the budget: FY 2003 Actual, FY 2004
Revised Budget and FY 2005 Proposed Budget.
4) If any department has more than one division,the division budget is also
included.
Enterprise Fund
The City has three enterprise funds: Water Fund, Sewer Fund and Stormwater Fund.
Each fund budget will contains the same type of information as indicated for the General
Fund.
Capital Projects Fund
The Capital Projects Fund is to account for all capital improvement projects that will cost
more than $25,000 or requires more than one year of funding.
Other Funds
According to Auditor General all expenses by the City has to be budgeted. Included
under this tabulation are Debt Service Fund, Grant Fund and Tree Preservation Fund.
Appendix
This provides a description of all funds and how they are classified. It also provides a
glossary that gives a brief explanation to some of the terminology used in this budget
document.
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FLORIDA
August 24, 2004
Honorable Mayor, Vice Mayor and
Members of the City Commission,
City of Dania Beach.
Dear Mayor, Vice Mayor and Member of the City Commission:
In accordance with Part VII, Article 1 of the City Charter, I am pleased to present
for your consideration the proposed budget for fiscal year beginning October 1, 2004.
The City's Mission Statement charges us with "providing responsive municipal
services and improving the quality of life of our citizens". In addition it is my belief
that we must provide our citizens with a financially sound city government.
For the past few years,the City has focused on improving our parks and
recreation facilities. The Frost Park Recreation Center is near to completion,the
resurfacing of basketball and tennis courts have been completed, and there is improved
lighting at the parks as well as a new Aquatic Center Complex at P.J. Meli Park. Funding
is also provided for the City's share of the beach renourishment project which will be
completed in the very near future.
I believe it is time for us to also give emphasis to other projects in the FY 2005
budget. They are as follows (not in order of priority):
1. Improvement to the water and sewer facilities and infrastructure.
2. Planning by the CRA board for Community Redevelopment Agency
(CRA) projects and to secure County funding.
3. Neighborhood Improvement Projects which include but are not limited
traffic calming projects, landscape and neighborhood signs, lighting and
sidewalk repairs.
4. Economic Development and Re-development.
5. Public Safety.
6. The threat of Airport Expansion.
3
The Citywide combined uses of funds for FY 2005 including operations,transfers
and fund balance/reserves totals $38,607,015. This includes the General Fund, Water
Fund, Sewer Fund and Stormwater Fund.
General Fund
The FY 2005 proposed General Fund Budget totals $31,578,104, an increase of
10.2%over FY 2004. This budget is balanced at the current millage rate of 6.39 mills. In
order to hold the present rate we must utilize $1.4 million dollars from unreserved fund
balance, $175,000 from designated fund balance for airport related issues, $50,000 from
Recreation Impact Fees and $390,000 from the designated fund balance of 3 cents gas
tax.
Included in this budget are program modification requests. Program
modifications are new requests submitted by the departments that are above the current
level of funding. We have provided you with two lists, one that is recommended and
funded by administration and one that is not funded due to budget constraints. It is
important to provide the Commission with the unfunded listings because it does have
some ramifications to our operations. If you choose to we would like to be able to discuss
those issues with the Commission.
Personnel Services
o
Personnel services,which includes all fringe benefits has a 15/o increase which is
equivalent to $1,788,997 in the FY 2005 budget. Both unions, the Firefighters and the
General Employees are undergoing negotiations. Currently, the budget is funded with a
3.5%cost of living increase due to articles presently in both union contracts which dictate
that"Effective October 1, 2003 and every year thereafter, Appendix B (refers to the step
plan) shall be increased by 3.5%or an amount equal to the increase in the CPI ........to a
maximum of 5%whichever is higher." The employer's pension contributions as
calculated by the actuary require the City to contribute an additional $392,083
for both plans. The additional contribution to the General Employee Plan is $194,164
and $197,919 for the Firefighter and Police Plan. The Director of Human Resources and
Risk Management is in the process of providing"Request for Proposals" for all insurance
coverage, which also includes health insurance. Currently, under this budget, staff has
budgeted an increase of 15% in health insurance premiums. Worker's compensation
premiums are funded with an 8% increase which is due to increases in our payroll. No
additional premium has been provided in FY 2005 budget for claims experience.
Proposed staffing changes include an Engineering(Project Management) position
in the Public Services Department in which most of the costs are funded through
revenues generated from permit fees. The impact of approximately $16,000 will be
funded in the Water and Sewer Fund as this position will also provide services in those
funds.
4
In the Recreation Department, we are proposing a Recreation Leader for the Frost
Park Recreation Center which is scheduled to be in operation in mid-November.
Revenues will be generated to offset some of the cost. Due to the recommendation by
our insurance consultant, it is imperative that the City provides lifeguards on duty in the
north end of the Beach. An additional full-time marine officer position in the amount of
approximately $42,000 is budgeted.
In the Human Resources Department we are recommending the reclassification of
the Payroll and Benefits Coordinator position to Human Resource Specialist. This is due
to the Finance Department having assumed the responsibilities for processing payroll as
evidenced by the auditor's comment in the financial statement.
We are requesting continuation of the funding of a temporary full-time position in
the Building Division to address the additional workload on permits issuance. Due to the
' backlog of processing code violations, I have provided in this budget for a six months
funding of a code administrative person. In the meantime we plan to assess the need for
the restructuring of the entire code enforcement process.
rI am also recommending the restructure of the Fire Department to now include the
Marine Safety Division which was previously under the Department of Recreation. As
you know we have been testing this concept and it has worked very well. I believe this
restructuring will be more cost efficient and provide better training opportunities for our
marine safety personnel. It will also result in better scheduling and communications.
Operating Expenses
Operating expenses for the day to day operations remains at the same level and in
some circumstances are reduced compared to FY 2004 budget. Insurance premiums for
property, flood and personal liability remains at FY 2004 level. The legal fees for special
services under land use were reduced from the original request by the Director of
Community Development from $100,000 to $40,000. This is of concern. The impact will
be that Community Development will not be able to pursue enforcement of the removal
of prohibited signs that require special counsel to respond to informal and formal legal
challenges, defensible legal opinions necessary to prohibit or properly regulate
incompatible development and the ability to initiate the removal of non-conforming adult
uses in commercially zoned areas. We continue to be concerned about the high per capita
costs of legal services both in house and outsourced.
There are some increases which includes the funding of the required number of
deputies to staff one additional zone in the newly annexed areas effective July 1, 2005 for
a cost of$140,742. However, there is no funding for the coverage presently provided by
deputies on a detail basis that provides extra coverage in the western areas effective
October 1, 2004. We have also provided $250,000 in this budget for airport related legal
fees of which $100,000 is funded from the airport designated reserves. Included in this
budget are economic development and neighborhood improvement funds in an amount of
$110,000. In addition, $250,000 is funded for lighting improvements in the recently
annexed area and $65,000 for installation of neighborhood sidewalks as recommended
from the Urban Infill and Redevelopment Area Plan.
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FY 2005 is our municipal election year. According to the City's Charter, we need
to hold a primary election. The preliminary election expense provided by the County
Election's Office is $107,234 (122% increases when compared to FY 2003 expenses) an
alarming increase. Also included in the budget is a contingency of$669,458 for
unforeseen circumstances which includes any increase that may occur in insurance r
premiums for both worker's compensation and property and liability insurance. Also •
included will be benefits (2nd tier program) for new employees hired in FY 2004 and
proposed in FY 2005 after both union negotiations are completed. In FY 2004 we have
utilized $344,125 of our contingency budget.
The Program Modifications funded in this budget are as follows:
1. $90,000 for CRA Consultant for the CRA Board.
2. $25,000 for an ADA consultant. This is stipulated by our settlement of the
ADA lawsuit.
3. $15,250 Human Resources Software which includes testing program.
4. $3,200 Dania Beach Cruise Nights. This program was eliminated in FY
2004 budget.
Capital Outlay
We have funded very minimal requests. A detailed listing of the requests and the
funded projects are presented at page 15 of the document.
Interfund Transfers
The City has managed its finances well and as a result we have increased our fund r
balance for fiscal year ending September 30, 2003 by approximately four million dollars.
Accordingly I believe we should reimburse in FY 2005 all the amounts due to the water
and the sewer fund for the transfers made three years ago to the General Fund in order to
balance the budget. The total reimbursement is $697,640 and I am recommending this be
appropriated from the General Fund fund balance.
Revenue
According to Certified Taxable Value issued by the Property Appraiser's Office
on July 1, the City of Dania Beach taxable property value increased by 9.79%and the roll
back rate is 5.82 mill. The additional revenue generated between 5.82 mill and the 6.39
mill is approximately $1,133,457.
The three year average in call volume for fire services have increased by 2% in
the residential category compared to FY 2004. Further, due to the demolishing of a
mobile home park(Griffin Lakes)the residential category has lost 84 units to share its
costs. In order to generate the same levy of fire assessment as last fiscal year, the
residential rate will need to be increased to $94.50 from the present $91. In this budget,
we have reduced the City's subsidy of the nursing home category in order to generate
additional revenues of$11,486. The fee for the nursing homes will be calculated based on
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2.80 times instead of the current 2.099 times of the commercial rate. The City y wil
l still
realize a loss of$62,879 in revenue in this category. It is my recommendation that we
also look into gradually removing all similar subsidies from other exempt properties.
We have recognized increase in revenues in the FY 2005 budget for the renewal
of two agreements currently under negotiations and due to be finalized shortly. They are
the Harbour Towne Lease agreement, of which we recognize a one time payment of
$125,000 and a share of 5.5% of gross revenue. The other agreement is the Cable
Franchise agreement and we have recognized a one time payment of$50,000. Part of
this revenue will be used to fund the capital purchase in the Commission Chamber.
Finance has performed a cost analysis of building permit fees. The last increase
of permit fees was in FY 2000. Based on the analysis, we are proposing an increase of
20% from $75 per permit to $90 per permit. This will generate approximately an
additional $100,000 in revenues.
Capital Projects Fund
In response to the Commission's request after the Capital Improvement Plan
workshop, the projects for the planning of an expansion to City Hall and the new Fire
Station has been deferred to later years. The proposed FY 2005 budget requests funding
for seven projects for a total cost $983,405. The funding is mainly derived from 3 cents
gas tax, grant revenue and general fund balance.
In order to utilize the 3 cents gas tax, the City must first amend its Comprehensive
Plan to include those projects such as lighting program, neighborhood sidewalks and
seawall repairs.
Water Fund
The Water Fund, excluding the capital improvement programs amounts to
$3,080,053. The first planning stage of engineering cost of the capital improvement
programs, which include the much need upgrade of the water plant, the water main
looping and replacements and abandon of existing water plant wells, amounted to
$360,650 which cannot be funded by State Revolving Fund. The City will be utilizing
impact fees and utility fees to fund the costs. An increase of 3.3% in water rate is
required to accommodate the FY 2005 budget. The preliminary rate proposed by the
consultant which will include the operating needs and the funding of future debt service
is approximately 10%per year. They will present to the Commission a formal report on
the study and the proposed fee structures in August.
Sewer Fund
The personnel and operating expenses of the Sewer Fund reflects an increase of
$82,918 (3.5%) in the FY 2005 budget. An increase of 4.2% in rate is required to fund
this budget. The preliminary proposed rate increase recommended by the Consultant,
L which will include the operating needs, future debt service and repairs and replacement
program,will be approximately 8% per year.
7
Stormwater Fund
The FY 2005 proposed budget includes $160,000 in capital improvement
projects; $100,000 for Federal Highway stormwater improvements and $60,000 for
citywide improvements. The total budget for FY 2005 is $744,324. The proposed rate
remains at FY 2004 level of$23 per ERU. The only change is due to the new Statute
adopted in 2004 which requires the City to revise its calculations. Under the new
regulation, all common areas have to be pro-rated and be included in each property
assessment.
Conclusions
In conclusion, this FY 2005 budget represents a series of programs and services
designed to hold the present millage rate of 6.39 while continuing to improve the quality
of life and services in the City of Dania Beach. We will continue to exercise our care and
monitoring of both operating and capital expenses in the next 12 to 24 months as we
continue to assess the impact of a sluggish economy, the raising cost of benefits and the
threats posed by the proposed expansion of the airport. I am pleased to report that the
City's estimated overall net assets will continue to increase but we must also be prudent
by not utilizing it to balance future budgets. There are vivid examples of cities that have
done this with disastrous results.
I would also like to extend my appreciation to the Department Directors and their
staff for their hard work and dedication in completing this very challenging budget in a
timely and responsible manner. A special thanks to Patricia Varney, Director of Finance,
her assistant Nicki Satterfield and her staff for their dedication and commitment in
preparing and creating this well informed budget document. I encourage residents to
view our enhanced web site where they will find useful information. A copy of this
preliminary budget will be posted in the website in late August prior to the public
hearings.
I look forward to working closely with the Commission as it determines the vision
and policies that set the course for the future of this great city. We face many challenges
and opportunities from the threat of airport expansion to the promises of redevelopment.
Our management team looks forward to working with the Commission during the
upcoming budget workshops and we welcome the opportunity to address any questions
and concerns that you may have.
Sincerely
Ivan Pato
City Manager
8
City of Dania Beach
Millage Summary
Millage Rate
FY 2005 FY 2005 Increase over
Rolled Back Rate Proposed Rate Rolled Back Rate
Operating Millage 5.120 5.690
Debt Service Millage 0.700 0.700
(within 10 mill)
Total Millage 5.82 6.39 9.79%
Millage Value
Mills Revenue Generated
Gross Net(95% of Gross)
1.00 $2,093,181 1,988,522
0.75 $1,569,886 1,491,391
0.50 $1,046,590 994,261
0.25 $523,295 497,130
Property Tax
Assessed Value Millage Rate Property Tax with Homestead
$200,000 6.39 $1,118
$150,000 $799
$125,000 $639
L $100 000 $479
t
i9
Personnel Complement
DEPARTMENT AMENDED FY 2003 JAMENDED BY 2004 PROPOSED FY 2005
FT PT* TEMP FT PT* TEMP FT PT* TEMP
City Commission 5 5 5
City Manager 5 4 4
City Attorney 0 0 2
Economic Development 1 0 0
City Clerk 2 0.5 3 3
Finance 6 6 6
Information Services 2 2 2
Human Resources &Risk M mt 3 3 3
Fire-Rescue 55 55 55
Beach 6 3.85 6 3.85 6 3.72
Community Development 14 14 15
Building 7 1 7 1 7 1
Recreation Administration 6 6.07 5 3.69 7 6.4
Recreation C.W. Thomas 0.95 1.09 1.78
Recreation Frost Park
Recreation I.T. Parker 1.29 1.32 1.18
Recration PJM Aquatic Center 2.03 3.56
Public Services Administration 6 7
Construction and Maintenance 3 3 3
Streets 10 10 10
Garage 1 1 1
M 1 1 1
Park
Park Maintenance 2 3 3
Stormwater Management 5 5 5
Water Accounting and Billing 3 0.5 3 0.5 3 0.5
Water Plant 7 6 6
Water Distribution 6 5 5
Sewer Accountingand Billing2 0.5 2 0.5 2 0.5
Sewer Collection 7 5 5
TOTAL 159 13.66 1 160 12.98 1 166 17.65 1
* Part-time position in Full-time Equivalency
Proposed Changes in Fiscal Year 2005
Addition of:
City Attorney
1 Legal Assistant
1 Administrative Assistant in Planning &Code Enforcement
1 Marine Safety Officer in Beach Division
1 Recreation Leader in Frost Park
1 Engineering Project Manager in Public Services
Reclassification of.*
Payroll and Benefits Coordinator to H. R. Specialist
10
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12
General Fund
NO
Estimated Revenues
Ad Valorem Taxes $11,656,343
Sales & Use Tax $552,400
Franchise/Utility Taxes $5,340,808
Licenses/Permit Fees $1,487,750
' Intergovermental Revenues $2,121,183
Charges for Services $2,872,005
Fines & Forefeitures $561,000
Assessments $2,223,463
Miscellaneous Revenues $3,228,451
Operating Transfers $409,582
Non-Operating Revenues $465,390
Total Revenues $30,918,375
Estimated Expenses (Does not include expenses funded from impact fees or
designated fund balance)
General Government $5,912,119
Public Safety $15,213,977
Physical Environment $2,426,771
Transportation $1,408,577
Recreation Services $1,768,199
t Operating Transfers Out $1,419,142
Total Expenditures $28,148,785
Reserves for Impact Fees $182,000
Estimated Surplus/Deficit $2,587,590
Undesignated Fund Balance
Available Fund Balance as of 9/30/03 $4,603,844
Estimated Surplus for FY 2004 $2,587,590
Projected Fund Balance as of 9/30/04 $7,191,434
Reappropriated to balance FY 2005 budget ($1,448,064)
Projected Fund Balance as of 10/01/04 $5,743,370
13
General Fund
' • • o e
' FIRE
Designated Fund Balance
Fire Impact Fees
Fund Balance as of 9/30/03 $138,154
Estimated FY 2004 Additions $100,000
Projected Fund Balance as of 10/1/04 $238,154
Recreation Impact Fees
Fund Balance as of 9/30/03 $358,660
FY 2004 Appropriations ($222,135) ,
Estimated FY 2004 Additions $112,000
Projected Fund Balance as of 9/30/04 $248,525
FY 2005 Appropriations ($50,000)
Projected Fund Balance as of 10/1/04 $198,525 '
Police Impact Fees
Fund Balance as of 9/30/03 $35,789
Estimated FY 2004 Additions $60,000
Projected Fund Balance as of 10/1/04 $95,789
Fire Reserve
Fund Balance as of 9/30/03 $295,127
Estimated FY 2004 Additions $156,559
Projected Fund Balance as of 10/1/04 $451,686 '
Airport Related Issue
Fund Balance as of 9/30/03 $500,000 '
FY 2004 Expenditures ($40,000)
FY 2005 Appropriations ($175,000)
Projected Fund Balance as of 10/1/04 $285,000
3 Cents Gas Tax '
Fund Balance as of 9/30/03 $500,000
Estimated FY 2004 Additions $153,400
FY 2005 Appropriations ($390,000)
Projected Fund Balance as of 10/1/04 $263,400
MEN
14 ,
Where Does the Money Come From?
Charges for Services,
Intergovernmental ,$2,946,885(9%)
Revenue,$2,129,444,
(7%)
Miscellaneous Revenues,
$3,752,164,(12%)
Licenses&Permits,
$1,518,610(5%)
Ad Valorem Taxes,
$12,721,654(40%)
Franchise/Utility Taxes,
$6,024,300(19%)
Interfund Transfers,
$421,983(1%)
Reappropriated Fund
Balance,$2,063,064
(7%)
Total Budget: $31,578,104
15
REVENUESOURCES
Ad Valorem Tax
The Broward County Property Appraiser's Office provides the City's assessed and
taxable value of the property within the boundary of the City of Dania Beach. Each year
in September, the City sets a millage rate at which the property owners are taxed
accordingly. Each mill generates $1 of tax revenue for every $1,000 of taxable property
value. Taxable value may differ from assessed value because of exemptions, the most
common of which is the $25,000 homestead exemption, and also another additional
$25,000 exemption for owners who are over 65 years of age. The maximum millage a
City can levy is 10 mills. Further under the "Save our Home" (Amendment 10), all
homestead exempt property can only have an annual increase of assessed value by either
3% or the CPI whichever is less. The final assessed value provide by Broward County on
July 1, 2004 for the City of Dania Beach indicates a taxable value of$2,093,180,725
an increase of 9.79 % from last year. The rollback rate (which generates the same
revenue as the previous year) is 5.82 mill. The adopted FY 2005 millage is 6.39 mill,
which is the same rate for FY 2004. This will generate $12,706,654 in revenue which
represents 40.23% of the budget.
tFire Rescue Assessment
The fire rescue assessment is determined by taking the average number of response calls
for a category of dwelling(such as residential, commercial, industrial, assembly, etc) and
dividing the revenue to be generated accordingly. For example, the average percentage
of call volume for the residential home is 54.25%. Therefore, according to assessment
laws requiring a fair apportionment, the residential community could pay up to a
maximum of 54.25% of the net costs of the Fire services. This total is then divided by
the number of dwelling units. In FY 2005,the proposed rate for the residential home is
$94.50 per year, generating $2,234,954.
Franchise & Utility Taxes
The City collects two types of franchise fees: Electricity and Gas. Since FY 2002, the
telephone franchise,telephone utility tax and cable television franchise are collected by
the Department of Revenue under the Telecommunication Simplification Tax and
redistributed to each municipality. Under Florida Statute, cities can levy a maximum of
10% for each utility. City of Dania Beach currently levies utility taxes on water, gas,
electricity and telephone. The total anticipated franchise and utility taxes for FY 2005 is
$5,438,900.
Licenses and Permits
Licenses and Permits are projected to be $2,129,444 in FY 2005. This revenue is
generated from the issuance of occupational licenses within the City and insurance
16
REVENUE SOURCES
companies who issue insurance policies to residents or business within the City
boundaries. Building permit categories include: electrical, plumbing, structural,
mechanical, plan review and pre-occupancy inspections. This category also includes
Solid waste permits for commercial haulers.
Intergovernmental Revenue
The City receives revenue from Y
the State of Florida and Broward County. State
distributes Half-Cent Sales Tax, Mobile Home License and State Revenue Sharing.
Population of the city is one of the basis factors in the calculation of the distribution of
these funds. Revenue projected in this category for FY 2005 is $2,129,444.
Charges for Services
This category includes all fees generated from services provided by the City. This
includes recreation fees, garbage services, EMS transport fees, lien inquiry, etc. A t
projected amount of$2,946,885 will be generated in FY 2005.
Fines& Forfeitures
$535,000 is projected to be generated from Court fines and other citations of violating
City's code. These include parking violations, code enforcement and vehicle
impoundments issued by the City.
Other Revenues
Any revenues that the City receives not identified in the above categories are included in
this category. This includes interest earnings, rental of city properties, loan proceeds etc.
$3,217,164 is derived in this category.
17
FY 2005 General Fund Pro
jected Revenue
' Account No. Account Description FY 2003 FY 2004 Adj. FY 2005 %Actuals Budget Adopted Change
001-0000-311.01-00 Current 11,057,073 12,259,308 13,375,425 9
001-0000-311.02-00 Discount (384,128) (612,965) (668,771) 9
' 001-0000-311.03-00 Delinquent Tax 49,310 22,000 15,000 (32)
001-0000-312.41-00 First Option Gas Tax 456,023 306,000 312,000 2
001-0000-312.42-01 Add'I 3 cents gas tax 167,712 153,400 192,000 25
001-0000-312.42-02 5th cents gas tax 82,740 83,000 81,400 (2)
001-0000-313.10-00 Electricity Franchise 1,630,868 1,480,000 1,793,200 21
' 001-0000-313.40-00 Gas Franchise 27,080 24,000 26,500 10
001-0000-314.10-00 Electricity Utility Tax 1,991,912 1,900,000 1,921,400 1
001-0000-314.30-00 Water Utility Tax 348,824 305,000 349,800 15
001-0000-314.70-00 Gas Utility Tax 22,683 21,000 24,000 14
001-0000-314.80-00 Propane Gas Utility Tax 16,852 18,000 16,800 (7)
- 00-315.00-00 Telecommunication Tax 1,529,935 1,371,858 1,307,200 (5)
001-0000-321.01-00 Occupational Licenses 496,079 450,000 450,000 0
001-0000-322.01-00 Building Permits 641,469 752,285 750,000 (0)
001-0000-329.01-01 Other Building &Zoning 67,654 50,0001 65,000 30
001-0000-329.01-02 Variances&Appeals Fees 26,727 25,000 25,000 0
001-0000-329.01-03 Plans reviews 79,461 50,000 103,610 107
001-0000-329.02-01 Utility Permit Fee 46,269 4,000 0 (100)
' 001-0000-329.02-03 Solid Waste Permit Fees 122,838 85,000 125,000 47
001-0000-335.12-00 State Revene Sharing 592,744 489,974 619,745 26
i001-0000-335.14-00 Mobile Home Licenses 6,568 6,500 6,500 0
001-0000-335.15-00 Alcoholic Beverage Lic. 18,610 18,000 18,000 0
001-0000-335.18-00 Half Cents Sales Tax 2,008,533 1,530,323 1,440,339 (6)
001-0000-335.20-00 Firefighter's Supplement 11,792 11,760 11,760 0
' 001-0000-335.49-00 Motor Fuel Tax Rebate 6,157 5,600 5,600 0
001-0000-338.01-00 County Occupational Lic 14,101 16,500 27,500 67
001-0000-341.90-01 Lien Inquiry Fee 26,835 22,800 37,000 62
001-0000-342.20-01 False Alarms Response 17,650 12,000 15,000 25
001-0000-342.20-02 Fire Inspection Fees 105,346 110,000 110,000 0
' 001-0000-342.20-03 Fire Special Detail Svc. 88,348 96,000 80,000 (17)
001-0000-342.20-04 Hazmat Permits 0 0 11,000 100
001-0000-342.60-01 Transport Fees 603,648 410,000 595,080 45
001-0000-343.40-01 Garbage 901,418 916,6501 916,8001 0
001-0000-343.40-02 Garbage-Griffin 685,264 682,395 682,395 0
18
FY 2005 General Fund Projected Revenue
FY 2003 FY 2004 Adj. FY 2005 %
Account No. Account Description Actuals Budget Adopted Change
001-0000-343.40-03 Recycling Revenues 53,693 26,000 27,000 4
001-0000-343.40-04 Trash Pick-up 0 0 7,500 100
001-0000-343.80-01 Grave Open & Close 24,295 17,000 19,000 12
001-0000-343.80-02 Install Cemetery Markers 2,250 1,500 1,500 0
001-0000-343.90-03 Lot Clearing & Mowing 54,416 34,000 28,000 (18)
001-0000-344.50-01 Parking Fees 263,981 275,000 275,000 0
001-0000-347.20-01 Recreation Fees 17,994 4,000 37,860 847
001-0000-347.20-03 Summer Program 0 14,175 32,500 129 '
001-0000-347.20-04 I.T. Parker Rentals 53,998 52,000 49,000 (6)
001-0000-347.20-05 Special Events 0 3,280 7,700 135
001-0000-347.20-06 PJ Meli Aquatic Center 0 6,000 14,550 143
Jill• � i
001-0000-351.01-01 Judgements& Fines 226,417 205,000 195,000 (5)
001-0000-354.01-01 Parking Violations 46,713 76,030 60,000 (21)
001-0000-354.01-02 Code Violations 274,855 225,000 280,000 24
001-0000-354.01-03 Vehicle Impoundment 109,444 92,0001. 0 (100)
001-0000-361.10-01 Operating Interests 116,711 116,000 144,000 24
001-0000-361.10-02 Fire Reserve Interests 2,380 1,500 2,700 80
001-0000-361.10-03 Cemetery Interests 9,131 9,000 6,500 (28)
001-0000-362.01-01 Harbour Towne Lease 141,775 141,339 289,284 105
001-0000-362.01-02 Pier Lease 60,706 54,600 55,000 1
001-0000-362.01-03 Seatech Lease 30,611 30,610 30,610 0
001-0000-362.01-04 Beach Grill 24,000 24,000 27,600 15
001-0000-362.02-01 Bus Shelter 11,394 11,000 11,000 0
001-0000-362.02-02 Sprint PC Tower 14,837 25,200 26,460 5
001-0000-363.01-01 Fire Assessments 2,076,268 2,066,904 2,078,395 1
001-0000-363.01-02 Fire Assessment Res 153,070 156,559 156,559 0
001-0000-363.22-01 Police Impact Fees 43,644 28,000 0 (100) '
001-0000-363.22-02 Fire Impact Fees 155,465 40,000 0 (100)
001-0000-363.27-01 Recreation Impact Fees 419,100 37,000 0 (100) ,
001-0000-364.01-01 Cemetery Plots- Eastside 11,380 6,000 6,000 0
001-0000-364.01-02 Cemetery Plots-Westside 12,453 11,000 5,000 (55)
001-0000-365.01-01 Sale of Surplus Property 15,235 0 0 0
001-0000-366.01-01 Health Ins. from Retiree 141,929 104,467 142,825 37
001-0000-369.01-01 Mis. Revenues 396,769 40,013 185,311 363
001-0000-369.02-01 Insurance Reimbursements 34,883 35,818 33,120 (8)
001-0000-369.02-02 BSO Pension Reim 22,394 12,558 3,600 (71)
19 '
FY 2005 General Fund Projected Revenue
' Account No. Account Description FY 2003 FY 2004 Adj. FY 2005 %Actuals Budget Adopted Change
001-0000-369.02-03 BSO Utilities 13,671 13,200 13,200 0
001-0000-369.30-01 Mis. Settlements 0 01 01 0
001-0000-381.01-04 Transf from Water 369,087 224,373 231,104 3
001-0000-381.01-05 Transf from Sewer 370,019 185,413 190,879 3
001-0000-384.00-00 Debt Proceeds 109,518 90,931 0 (100)
001-0000-389.90-01 Appropriated Fund Balance 0 843,093 1,623,064 93
' 001-0000-389.90-03 Appro. Rec. Impact Fees 0 222,135 50,000 (77)
001-0000-389.90-04 Appro. 3 cents gas tax 0 0 390,000 100
• • i,
TOTAL GENERAL FUND 1 29,448,8811 28,637,086 31,578,104 10
r
20
Where Does the Money Go?
Contingency/Reserves
$1,054,459
Interfund Transfers
3%
$2,411,676
8% �:
° r Personal Services
$13,658,043
Operating/Capital Outlay * ; 43/°
Expenses p s
$13,971,785 .
44% #
I
Debt Service
$482,141
2%
Total Budget: $31,578,104
21
General Fund Line Item Summary
Acct No. Account Description FY 2003 FY 2004 Adj. FY 2005 %
Actuals Budget Adopted Change
11-10 Executive 85,245 95,274 99,835 5
12-10 Regular 5,715,738 6,307,034 6,968,230 10
12-11 Salary in lieu of pension 0 0 39,206 100
13-10 Part-time 237,339 274,309 365,935 33
14-10 Overtime 279,169 283,241 301,100 6
15-10 Longevity Pay 257,301 287,096 277,870 3
r]
15-20 State Incentive 11,818 15,602 15,602 0
15-30 Extra Fire Duties 84,429 80,000 69,500 13
15-40 Accrued Leave Buyback 390,715 225,075 180,000 20)
21-10 FICA Taxes 482,054 538,889 575,091 7
21-20 Medicare Taxes 117,656 125,337 138,432 10
22-10 Retirement Contributions 1,173,046 1,666,950 2,199,257 32
23-10 Life& Health Insurance 1,483,577 1,573,542 1,992,721 27
24-10 Workers'Compensation 327,266 386,697 420,264 g
25-10 Unemployment Comp. 6,326 10,0001 15,000 50
31-10 Professional Services 7,796,696 7,915,363 8,163,924 3
31-20 Other Legal Services 99,962 136,500 83,000 39
31-30 Consultant Engineers 14,475 31,000 25,000 19
31-40 Code/Lien Legal 127,157 145,000 110,000 24
31-50 Airport Consultant Legal 74,899 92,600 250,000 170
31-60 Community Bus Svc. 114,912 123,000 129,000 5
31-70 Pre-Emp Physical&Check 10,242 12,272 12,700 3
32-10 Accounting &Auditing 46,350 45,450 45,450 0
34-10 Contractual Services 1,808,345 1,908,611 1,781,954 7
40-10 Training & Per Diem 39,964 78,576 69,880 11
40-20 Edu Reim & Certification 23,051 34,180 43,374 27
40-30 Expense Account 75,163 78,500 84,500 8
41-10 Telephone 75,011 85,060 84,707 0
41-20 Postage 37,317 38,320 33,120 14
43-10 Water 40,540 49,670 61,000 23
43-20 Electricity 302,955 341,080 357,815 5
43-30 Natural Gas 1,258 1,320 1,460 11
44-10 Equipment Rentals 32,103 44,575 35,322 21
44-20 Trailer Rentals 9,989 14,010 5,970 57
44-30 Misc. Rentals 82,185 105,233 121,077 15
45-10 Insurance Coverage 455,5491 484,6861 508,2001 5
22
General Fund Line Item Summary
FY 2003 FY 2004 Adj. FY 2005 %
Acct No. Account Description Actuals Budget Adopted Change
45-20 Judgements & Settlements 873 30,000 30,000 0
46-10 Equipment Maintenance 37,582 62,418 73,620 18
46-20 Communication Equip Mtn. 11,083 11,115 5,500 51) _
46-30 Vehicles Maintenance 129,455 136,894 123,184 10)
46-40 Building Maintenance 31,646 91,890 62,076 (32
46-50 Grounds Maintenance 201,762 263,966 255,220 (3
46-60 Streets Maintenance 181,157 220,000 278,800 27
47-10 Printing & Binding 11,749 31,615 51,220 62
48-10 Promotional Activities 30,587 88,575 94,345 7
48-11 Airport Related Promotion 0 50,000 75,000 50 ,
48-12 Centennial Celebration 19,250 130,750 50,000 62)
49-10 Other Current Charges 2,749 11,635 8,780 25)
49-20 Legal & Display Advertise 37,995 49,670 45,700 8 '
49-30 Permits& Licenses Fees 0 34,100 30,300 11
49-40 Election Expenses 48,266 0 107,234 100
51-10 Office Supplies 45,863 43,395 51,000 18
52-10 Gasoline 69,497 85,436 103,801 21
52-20 Misc. Supplies 139,543 152,225 137,064 10
52-30 Computer Software 21,239 36,727 32,550 11
52-40 Chemical Supplies 4,952 14,300 34,600 142
52-50 Uniforms 48,887 35,972 39,281 9
52-60 Building Supplies 43,320 45,192 42,710 5
52-70 Medical Supplies 43,521 60,060 64,300 7
53-10 Road Materials&Supplies 0 24,000 10,000 58
54-10 Books, Subscriptions 1 10,002 12,288 12,132 1
54-20 Memberships 16,6991 21,104 22,550 7
o. :�
62-10 Buildings 7,300 47,578 0 100 '
63-10 Improv. Other Than Bldg. 9,450 113,025 3,150 97
64-10 Computer 88,658 72,386 63,000 13
64-20 Vehicles 78,843 30,600 20,000 35)
64-30 Machines & Equipment 55,6081 524,386 37,215 93)
64-50 Office Furniture 17,200 6,700 0 100)
•
71-10 Principal 1 575,685 637,4911 412,728 35)
72-10 Interest 139,488 104,624 69,413 (34)
23
General Fund Line Item Summar
y
Acct No. Account Description FY 2003 Actuals FY 2004 Adj. FY 2005Budget Adopted Change
82-10 Aids to Private Org. 8,345 30,000 15,000 50
91-20 Transfer to Grant 67,525 170,750 50,000 71
91-30 Transfers to CIP 363,035 1,033,674 1,437,011 39
91-40 Transfers to Water 0 105,000 348,820 232
91-50 Transfers to Sewer 0 105,000 348,820 232
91-80 Transfer to Debt Service 210,025 212,025 212,025 0
99-10 Contingency 0 164,509 733,200 346
99-20 Reserve for Fire Rescue 0 156,559 159,259 2
99-30 Reserve For Comp Plan 1 0 153,400 142,000 7
99-40 Reserve for Library Fund 0 01 20,000 100
FT07TALBUDGET 24,728,641 28,637,08661 31,578,104 10
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24
Expenditures by Functions
Operating Transfers,
$2,411,676
Community Development, (8%)
$1,979,995
(6%) General Government,
Physical Environment, $5 9 3(19%)
$3,681,972 �m
(12%) =
s j •
Recreation,$1,690,9791 a
(5%)
Public Safety,
$15,869,959
(50%)
TotalBudget: $31,578,104
General Government includes: Mayor and Commission, Office of the City Manager, Office of the City Clerk
City Attorney, Department of Human Resources & Risk Management, Department of Finance, and
Information Services
Public Safety includes: Police & Fire Rescue Services
Community Development includes: Building and Community Development
Physical Environment includes: Public Services Administration, Construction & Maintenance, Cemetery,
Parks Maintenance, Streets, Fleet Management and Solid Waste
25
General Fund Ex endiures Summary by De artments/Divisions
Account Description FY 2003 FY 2004 Adj. FY 2005 %
Actuals Budget Adopted Change
Mayor& Commission $215,895 $219,235 $304,110 38.71
Office of the City Manager $314,285 $394,779 $402,346 1.92
Information Services Division $428,754 $557,058 $402,786 (27.69)
General Administration $2,191,793 $3,683,248 $5,018,480 36.25
Office of the City Attorney $579,402 $679,117 $717,600 5.67
Office of the City Clerk $235,433 $257,100 $427,397 66.24
Department of Finance $502,414 $561,308 $586,813 4.54
Department of Human Services $316,981 $353,577 $415,759 17.59
Police $6,918,658 $7,234,414 $7,369,190 1.86
Community Development(Bldg) $588,564 $746,954 $794,084 6.31
Planning and Code Enforcement $950,852 $1,124,385 $1,185,911 5.47
Fire Rescue $6,684,597 $7,410,018 $7,910,345 6.75
Beach $509,135 $656,090 $590,424 (10.01)
Dept of Public Services (Admin) $0 $173,023 $227,691 31.60
Ile Garbage $1,571,169 $1,614,644 $1,636,132 1.33
Construction & Maintenance $215,360 $225,430 $252,345 11.94
Streets $1,227,253 $1,465,164 $1,462,319 (0.19)
Garage $89,893 $97,612 $103,485 6.02
Cemetery $75,208 $78,287 $79,908 2.07
Parks Maintenance $156,969 $326,441 $340,399 4.28
Department of Recreation (Admin) $678,066 $649,915 $752,363 15.76
C.W. Thomas Park $56,527 $71,500 $85,007 18.89
I.T. Parker $54,197 $105,819 $66,432 (37.22)
Summer Program $93,453 $103,407 $126,107 21.95
' P.J. Meli Aquatic Center $0 $166,482 $181,450 8.99
Frost Park $30,962 $40,087 $100,321 150.26
P.J. Meli Community Center $42,821 $49,992 $38,900 (22.19)
Total by Department/Divisions $24,728,641 $28,637,086 $31,578,104 10.27
26
FY 2005 General Fund Capital Outlays
e-
7F, escue Repair of Ladder Turn-Table to Extend Vehicle Life $20,000 $2 ,,00
Resuscitation Machine One Per Transport Unit $24,000 $12,00
Stair-Pro Stair Chair One Per Trans ort Unit $3,500 $3,50
Rescue Stretcher One Per Transport Unit $7,000 $0
Nitronox Field Unit for Pain Management $2,200 $0
Airway Management Trainer $1,500 $0
SUB-TOTAL $38,200 $20,000 $58,200 $35,50
Information Third Phase of 3 Year Replacement of Computers $50,000 $50,00
Services Computers for TrainingCenter $8,000 $0
Automated Attendent for CityHall Phones $10,000 $0 '
Computers for New IS Employees
Two Com $3,600 $0
Wireless System to Water Plant $8,000 $0
Upgrade Public Services Phone $5,000 $0 '
SUB-TOTAL $19,600 $65,000 $84,600 $50,00
City Clerk Laser Printer $2,000 $2,0011
FTR Gold Digital Recording System 2-Chamber&Conf Rm $9,825 $9,82 ,
Transcription Kit(3 $695-City Clerk,CEB,P&Z) $2,085 $2,08
Computers 4 Chamber,Conference Room,Scanners $8,000 $8,00
Document Imaging System and Licenses $40,000 $ '
SUB-TOTAL $59,910 $2,000 $61,910 $21,91
Recreation Fencing repairs $3,150 $3,15
Baseball Field Laser Grading $1,575 $0
Computer Lab Equipment $25,000 $0
Computers for Staff Members $2,000 $0
A uamax Bi-Turbo Infrared Automatic Pool Vacuum $4,305 $4,30
floating Polo Goals FINA, NCAA&AAU Approved) $3,276 $0
Lifeguard Stand Portable $5,460 $
.Teaching Platform $7,350 $ '
Water Cooler Wall Mounted $2,520 $0
Bleacher Low Rise $9,450 $0
3000 PSI Pressure Cleaner $1,500 $0
Pulsar 4 $2,500 $0 '
Blankets-Large Pool $16,000 $0
Blankets-Small Pool $5,000 $0
SUB-TOTAL $84,361 $4,725 $89,086 $7,45
Beach Exercise Stations $6,700 $0
Resuscitator $1,000 $1,00
SUB-TOTAL $1,000 $6,700 $1,00 '
Community La to Computer $2,600 $0
Development SUB-TOTAL $2,600 $0 $2,600 $0 '
Public New Tent $3,000 $3,00
Services Trencher $1,500 $1,50
SUB-TOTAL $4,500 $0 $4,500 $4,50
27 ,
FY 2005 PROGRAM MODIFICATIONS (FUNDED)
Department Description of Programs Amount
Mayor/Commission CRA (Contractual Service) $90,000
Community Dev. Administrative Staff for Code Enforcement(funded 4 months) $12,559
General Admin ADA Coordinator(contractual) $25,000
HR ABRA HR Software $15,250
Reclassification of Payroll & Benefits Co-ordinator to HR Specialist $4 2234
Recreation Frost Park Recreation Leader $18,638
Dania Beach Cruise Nights (Funded 6 months instead of full year) $3,200
Beach 1 Full-time Marine Rescue Officer $42,643
Public Services Engineering Project Manager $15,760
Total Funded $227,284
FY 2005 PROGRAM MODIFICATIONS (NOT FUNDED)
Department Description of Programs Amount
City Clerk Document Imaging Training $8,960
Support& Maintenace-Douument Imaging S stem $5,236
Community Reclass Administrative Asst II to Senior Administrative II $5,308
Development Reclass Permit Specialist to Senior Permit Specialist $3,197
Reclass Permit Specialist Temporary to Permanent $23,813
Click 2 Gov Internet Application Building Program $7,876
Fire 9 Firefi hter/Paramdeics $743,779
Fire Inspector $54,037
Fire Station/Administrative Building Contractual Cleaning Svc. $7,140
Storekeeper $16,793
HR Em to ee Assistance Program $5,616
Floater $36,740
Information Svc. Information Services Manager $85,791
Technical Support Specialist $60,959
Training Software for Employees $10,000
Recreation Martin Luthur King, Jr. Celebration $3,000
Recreation Leader C.W. Thomas Park $51 374
Recreation Leader PJ Meli Park $39 194
Beach 1 Full-time Marine Rescue Officer $50,979
Upgrade Part-time Custodian to Full-Time Status $23,927
Increase 600 Part-tme hours for Life Guard $7,536
2 Permanent Part-time Ocean Lifeguard $40,214
Public Services Reclass Compliance Inspector as Engineeer Inspector $14,701
4:
Total Unfunded $19306-1711
28
1
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� Mayor
y Commission
i
Mayor and Commission
FY 2003 FY 2004 FY 2005
Acct. Number Account Description Actuals Adj. Budget Adopted Chg.
001-1100-511.11-10 Executive 85,245 95,274 99,835 5
001-1100-511.21-10 FICA Taxes 10,881 8,507 8,825 4
001-1100-511.21-20 Medicare Taxes 2,545 1,989 2,064 4
001-1100-511.22-10 Retirement Contributions 13,836 19,388 24,073 24
001-1100-511.23-10 Life & Health Insurance 58,894 47,423 31,760 (33)
001-1100-511.24-10 Worker's Compensation 0 344 383 11
001-1100-511.31-10 Professional Services 389 0 90,000 100
t 001-1100-511.40-10 Training & Per Diem 6,348 10,000 10,000 0
001-1100-511.40-30 Expense Account 30,237 30,000 30,000 0
001-1100-511.41-10 Telephone 1541 1,580 1,450 (8)
001-1100-511.44-20 Trailer Rentals 1,800 1,920 1,920 0
001-1100-511.47-10 Printing & Binding 201 160 400 150
001-1100-511.48-10 Promotional Activities 0 500 1,500 200
001-1100-511.51-10 Office Supplies 2,022 1,250 1,250 0
001-1100-511.52-20 Misc. Supplies 1,956 900 650 (28)
TOTALS 215,895 219,2351 304,110 39
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
23-10 Insurance (15,663) Some commissioners did not participate in City's
Plan
.47-10 Printing 240 Business cards for new commissioners
.48-10 Promotional 1,000 Sponsor Broward League of Cities luncheon
29
City of Dania Beach
FY 05 Program Modification Request Form
Request: CRA
Dept.: Mayor& Commission
Fund General Priority Highest (1) Total Impact $100,000
Justification O(Expected utcome);
Funding is required to research, assemble, prepare, and present City Commission identified CRA project
applications to secure County Commission funding. Also includes preparation of appraisals, infrastructure
analysis, financial feasibility/economic impact analysis, contract negotiation, and other duties associated with
securing funding and implementation City Commission identified CRA projects. Consultant team will include
legal, real estate, financial, property development, and infrastructure specialists.
Alternatives/Adverse impact if not funded;
CRA project applications will not be prepared, submitted, processed, and presented to the City and County
Commission. Current staffing levels are insufficient to prepare and obtain approval of City Commission identified
projects. Also, CRA project applications require expertise not currently provided by City staff.
Budget Impact
Expenditure:
Line Item Description of Request Cost
31-10 Prof. Svc. Consultant Service $100,000
Total
$100,000
Revenue:
Line Item Decri tion of Funding Amount ■
Total 0
FUNDED $90,000
30
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31
Office of the City Manager
Services, Functions and Activities:
The City Manager, as Chief Administrative Official of the City, provides the primary source of
leadership to the administration and staff, directs the operation of all municipal functions, and is
responsible for the supervision and efficient operation of City Departments. Working closely with
the Department Directors, the City Manager coordinates the provision of services to the residents,
assumes responsibility for asserting a leadership role in the community, and strives to improve
intergovernmental relationships. The City Manager assists the City Commission in developing
policy proposals and program alternatives, establishing long range goals and objectives of the City,
and determining revenue saving options.
Under the City Manager's direction, this department also:
• Researches available grant opportunities for the City of Dania Beach
• Works in conjuction with City personnel to prepare and write grant applications '
• Follows through on the grant process to award, execution of agreement,project completion
and close-out documentation
• Special Projects with the City of Dania Beach, i.e. neighborhood signs, Street
Beautification Program, Neighborhood Revitalization Program, Economic Development
FY 2004 Accomplishments:
➢ Obtained County approval of the City's first CRA.
➢ Completed 281h year CDBG projects, which included acquisition of two parcels in the NW '
Community, construction of a parking lot; lighting, drainage, road resurfacing, sidewalks,
pavers and landscaping.
➢ Began 291h year CDBG projects, which include design of the future NW Community
Outreach Center and traffic calming and security issues along NW 8 Avenue, sidewalk
repair, bullet-proof security and street lighting, landscaping and drainage.
➢ Received approval of our 301h year CDBG projects, which include street lighting in the NW
area and Needs Assessment and CPTED studies in areas throughout the City of Dania
Beach.
➢ Began renovations to the Nyberg/Swanson House with funding from the Historical '
Preservation Grant. Completion of the renovations is anticipated by fiscal year 2004
➢ Completed the Meli Park Aquatic Complex.
➢ Began improvements and renovations to the C.W. Thomas Park with a FRDAP grant in the ,
amount of$150,000 and a match from the City in the amount of$150,000. Anticipated
completion is September, 2004.
➢ Began pilot project for the McTutor After School Program. Team consisted of Turn
Around Dania, Inc., the City of Dania Beach, BSO, Dania Elementary and McDonald's.
This 9 week program offered children below grade level the opportunity to have one-on- •
32 ,
1
' one tutoring, physical education, gang and drug prevention and nutritional classes four days
a week. This program was so successful that the City provided help with a grant
application for a year round program through a federal grant, the 2 1" Century Grant.
➢ Applied for and was approved by the Children's Services Council for the P.O.W.E.R. After
School Program. This grant will allow 75 children to attend an after school program at
C.W. Thomas Recreation Center for tutoring, computer classes, homework help, outdoor
activities and field trips.
➢ Received approval of our 2003/2005 LLEBG grant and the LETF grant. This grant will be
used for the P.O.W.E.R. after school program, demolition of unsafe structures and
enhanced security.
➢ Applied for and received approval from the Children's Services Council Summer Camp
grant for the P.O.W.E.R. Summer Camp Program. This program will enable the City to
provide a summer camp program for 75 children at the C.W. Thomas Park recreation
center. This program will include reading, math, science, computers, cooking, swimming
lessons, and field trips.
➢ Received approval from the Children's Services Council for a second year grant for the
P.O.W.E.R. After School Program at C.W. Thomas Recreation Center.
' ➢ Submitted grant application and was approved for free lunch and snack for the summer
through the State of Florida. This will provide lunch and snack for all children attending
all summer camp programs within the City.
➢ Created RFP for the Community Bus Program. Proposals were reviewed and Limousines
of South Florida, Inc. was approved for a one year contract. The Community Bus program
has since greatly improved with an increase in ridership.
➢ Created new website for the City of Dania Beach. Positive feedback from citizens and
visitors has been received. The website is continually updated with information regarding
the City of Dania Beach.
➢ Continued Street Beautification Program which offers trees to residents to be planted in the
swale area. Residents are required to enter into a maintenance agreement with the City for
the tree(s).
➢ Entered into a joint FCT grant with Broward County for Site 449. If approved, the grant
will provide amenities including: parking,pavilions,picnic tables, walking path, signage,
landscaping and a fishing area.
Issues:
➢ Encourage economic development and redevelopment in an effort to continue the
expansion of the City's existing tax base.
➢ Work closely with State and County agencies and other cities to represent and address the
City's diverse needs.
➢ Improve communication amongst the City's governing body, the community and the City
Administration in an effort to achieve mutually beneficial results and positive outcomes.
33
i
FY 2005 Key Objectives:
Objective 1: Focus on the provision of service to the public, elected officials and staff
Objective 2: Present the Annual Budget to Commission
Objective 3: Economic Development and Airport Expansion issues
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
Each Department meets or exceeds their performance
measures N/A N/A 90%
Design and implement Web page with weekly updates N/A N/A 100%
Personnel Summary
Position Full Time Part Time Salaries
City Manager 1 $107,620
Assistant to City Manager 1 $67,250
Administrative Coordinator to the City Manager 1 $35,771
Administrative Technician 1 $26,417
Total 4
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
i
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34
Office of the City Manager
FY 2003 FY 2004 FY 2005 0/6
Acct, Number Account Description
Actual Adj. Budget Adopted Chg.
001-1201-512.12-10 Regular 210,551 215,837 237,058 10
001-1201-512.14-10 Overtime 408 2,591 500 (81)
001-1201-512.15-40 Accrued Leave Buyback 3,005 2,000 3,000 50
001-1201-512.21-10 FICA Taxes 14,198 17,045 15,825 (7)
001-1201-512.21-20 Medicare Taxes 3,875 3,986 4,251 7
001-1201-512.22-10 Retirement Contributions 47,669 60,155 73,503 22
001-1201-512.23-10 Life & Health Insurance 0 40,093 35,011 (13)
001-1201-512.24-10 Workers' Compensation 974 984 890 (10)
waifi�mn=Q.
001-1201-512.31-10 Professional Services 0 9,497 0 (100)
001-1201-512.40-10 Training & Per Diem 5,700 9,400 8,600 (9)
001-1201-512.40-30 Expense Account 14,400 1 4,40 0 14,400 0
' 001-1201-512.41-10 Telephone 1,184 1,116 1,015 (9)
001-1201-512.46-30 Vehicles Maintenance 892 824 914 11
001-1201-512.51-10 Office Supplies 625 1,700 1,400 (18)
001-1201-512.52-10 Gasoline 1,309 1,620 2,056 27
001-1201-512.52-20 Misc. Supplies 440 500 300 (40)
001-1201-512.54-10 Books, Subscriptions 60 2201 200 (9)
001 1201-512.54-20 Memberships 1653 1,350 1,360 1
001-1201-512.62-10 Buildings 0 1,500 0 (100)
001-1201-512.64-40 Office Furniture 0 1,500 0 (100)
'_ • I ,, �.,:. III I I l
7'
001-1201-512.71-10 Principal 6,845 8,251 21,048 (75)
001-1201-512.72-10 Interest 497 210 15 (93)
TOTALS 314,28,5 ,. 394,779 402,346 2
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.31-10 Prof Svc. (9,497) Temporary Service in FY 2004 due to vacancy
Debt Service (6,398) Debt pay off first quarter in FY 2005
35
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� I nformation
i
� Services
y
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Information Services Division
Services, Functions and Activities:
This division is responsible for the development, installation and maintenance of computer
systems and applications that support City services. Information Services is involved in the
identification of user needs, review of products and the selection of appropriate systems and
applications for use by the City. The division then follows through to acquire and implement
hardware and software and provide ongoing user support. Information Services also supports
the Internet, T-1 Line, Web Site, WAN, LAN, and telephone infrastructure, supports the
City-wide personal computer environment and ensures compliance to City policies relative to
technology acquisition and use.
FY 2004 Accomplishments:
➢ Researched, purchased, programmed and installed 30 new computers.
➢ Deleted all programs from old computers and prepared same for surplus auction.
➢ Update of system-wide backup software.
➢ Installed new phone lines for additional staff and reception area.
➢ Installed new OS on all computers for users.
➢ Upgraded memory on older computers for performance gain.
➢ Initiated and completed audit of menus and access for the CitySoft/HTE conversion.
➢ Prepared a list of all users on the CitySoft program along with their access in
preparation of the ASP Naviline.
➢ Priced and ordered a new network printer and two laptops for the Fire Department.
➢ Installed all updates on servers due to increased virus threat.
' ➢ Installed multiple PTF's on AS400 server.
➢ Installed DSL service from Snappy for backup of regular internet service.
➢ Modify firewall with outside addresses for network printers and to setup a Linkproof
box to automatically switch to backup internet service.
➢ Interviewed web development companies, received quotes and recommended
CivicPlus. Worked closely with CivicPlus for new website to be fully functional by
March 1, 2004. Designed and created a new web site with expanded information for
users and access to all departments.
➢ Obtained quotes, made recommendation and supervised the installation of the new
door card system.
➢ Researched T1 lines, obtained quotes and did cost analysis for different vendors.
Determined WebUnited was the most cost effective, yet most dependable and secure
T1 line available.
➢ Did the cutover to the new T1 line with continuing access to the Internet with
additional security. Introduced content filtering, intrusion detection, anti-virus
protection.
36
i
Introduced SPAM detection through the T1 line, thereby blocking over 12,000 spam
messages per month and reducing time spent by employees reading unwanted and
unsolicited email.
➢ Priced and installed a wireless link to HR offices for network access.
Issues:
➢ On site training for employees with computer programs, updates, etc.
➢ Additional personnel for training, day to day operations,phone help line.
➢ No management of Division.
FY 2005 Key Objectives:
Objective 1: Continuation of replacement policy with 33 new computers
Objective 2: Upgrade software as it becomes available
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
Respond to service calls within 24 hours N/ o o
p A 85/0 90/o
Provide up time on network services N/A 90% 93% t
Personnel Summary
Position Full Time Part Time Salaries
Technical Support Analyst 2 0 $100,422
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
37
Office of the City Manager (Information Services Division)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Ad'. Bud et Ado ted Cho.
001-1202-512.12-10 Regular 101,393 94,123 100,422 7
001-1202-512.15-10 Longevity Pay 10,546 6,549 733 (89)
001-1202-512.15-40 Accrued Leave Buyback 31,618 3,500 2,500 (29)
001-1202-512.21-10 FICA Taxes 9,788 7,461 7,435 (0)
001-1202-512.21-20 Medicare Taxes 2,289 1,745 1,740 (0)
001-1202-512.22-10 Retirement Contributions 20,134 28,366 31,219 10
001-1202-512.23-10 Life& Health Insurance 21,775 11,819 12,973 10
001-1202-512.24-10 Workers' Compensation 457 478 388 (19)
001-1202-512.31-10 Professional Services 30,459 79,915 7,000 (91)
001-1202-512.34-10 Contractual Services 55,001 69,020 73,350 6
001-1202-512.40-10 Training&Per Diem 431 2,000 2,000 0
001-1202-512.41-10 Telephone 816 960 720 (25)
001-1202-512.46-10 Equipment Maintenance 1,034 12,600 15,500 23
001-1202-512.49-30 Permits& Licenses Fees 0 26,000 24,000 (8)
001-1202-512.52-20 Misc. Supplies 16,117 16,700 16,000 (4)
001-1202-512.52-30 Computer Software 21,239 20,000 16,500 (18)
001-1202-512.52-50 Uniforms 0 250 250 0
001-1202-512.54-10 Books, Subscriptions 622 1,000 500 (50)
001-1202-512.54-20 Memberships 0 250 250 0
001-1202-512.62-10 Buildings 01 7,000 0 (100)
001-1202-512.64-10 Computer 88,658 63,955 50,000 (22)
'• I Ill I
001-1202-512.71-10 Principal 15,2631 97,960 37,992 (61)
001-1202-512.72-10 Interest 1,114 5,407 1,314 (76)
TOTALS 428,754 557,0581 402,786 (28)
Major Variance or Highlights of the Department
Ila .. '
Category/Line Item Amount Explanation
31-10 Prof Svc. (72,915) H.T.E Computer conversion and Web-Site
development
Debt Service (64,061) Debt pay off first quarter in FY 2005
Ca Atal Outlay
Account No. Account Description Amount Project Description
.64-10 Computer $50,000 3rd Year city-wide
computer replacements
38
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City Clerk Department
Services, Functions and Activities:
The City Clerk's Department is dedicated to providing quality service to the citizens of Dania
Beach, the City Commission and the City Manager. Our office is responsible for maintaining
all records for the City, including but not limited to, ordinances, resolutions, minutes of
meetings, contracts and agreements. The office is responsible for the preparation and
distribution of the Commission agenda packet, as well as the transcription of the minutes of
these meetings. The City Clerk's office responds to all public records requests in a timely,
courteous and professional manner. -
Our office maintains a current listing of the City's 14 committees and advisory boards and
acts as the liaison between these boards and the City Commission. We advertise vacancies
and accept applications, monitor all terms, keep the Commission abreast of all term
expirations and prepare resolutions for all appointments.
The City Clerk acts as the Supervisor of Elections for the City's Primary and General
Elections coordinating all functions through the Broward County Supervisor of Elections
Office to insure compliance with State Laws.
The City Clerk's Department advertises administrative public hearings, special assessments,
Requests for Proposals (RFP) and Bids. Our office is also responsible for updating the Code
of Ordinances and providing supplements to City staff.
FY 2004 Accomplishments:
➢ Completed transcription of all Commission, Board and Committee meeting minutes '
from FY 2003 and 2004.
➢ Responded to public records requests in a timely manner.
Issues:
➢ Organize computer file system for all City Clerk documents. Sort and store files by t
year and subject to facilitate research and retrieval.
➢ Analyze costs associated with the City's Primary and General Elections for 2005.
Suggest alternatives for Commission consideration and action.
➢ Inventory, organize, index and maintain public records according to State of Florida
General Records Schedule for Local Government Agencies.
➢ Upgrade recording system in Commission Chamber to facilitate transcription of
minutes and eliminate need of outsourcing.
➢ Establish procedures for the process of placing items on the Commission agenda to
ensure that all materials are included (i.e., resolutions, signed contracts and
agreements, etc.).
40
FY 2005 Key Objectives:
Objective 1: Resolve issues related to documents contracted to Archive America.
Objective 2: Purchase and implement document imaging system for City Clerk records.
Objective 3: Hire and train full-time Records Clerk for City Clerk's Department.
Objective 4: Purchase new recording system for Commission Chamber.
Objective 5: Obtain Certified Municipal Clerk (CMC) certification for City Clerk.
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
City-wide compliance to State of Florida General Records
Schedule for Local Government Agencies 50% 100%
Update Clerk Index within 2 days of Commission meeting 50% 100%
Transcribe minutes of Commission meeting within 7-10 days 100% 100%
Scan current records into document imaging program 50% 50%
Personnel Summary
Position
Full Time Part Time Salaries
' City Clerk 1 $45,227
Deputy City Clerk 1 $39,049
Records Technician 1 $23,616
Total 3
Salaries include COLA, merit, and step increase for FY 2005 where applicable
41
Office of the City Clerk
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-1600-512.12-10 Regular 93,055 121,737 107,893 (11)
001-1600-512.13-10 Part-time 6,953 0 0 0
001-1600-512.14-10 Overtime 4,107 1,000 1,000 0
001-1600-512.15-10 Longevity Pay 5,148 5,801 0 (100)
001-1600-512.15-40 Accrued Leave Buyback 800 1,500 0 (100)
001-1600-512.21-10 FICA Taxes 8,196 9,666 8,150 (16)
001-1600-512.21-20 Medicare Taxes 1,917 2,261 1,906 (16)
001-1600-512.22-10 Retirement Contributions 19,618 28,712 30,449 6
001-1600-512.23-10 Life& Health Insurance 21,659 20,047 42,770 113
001-1600-512.24-10 Workers' Compensation 4201467 t435 (7)001-1600-512.31-10 Professional Services 2,275 23,852 131
001-1600-512.34-10 Contractual Services 0 15,810 5
001-1600-512.40-10 Training & Per Diem 1,336 4,207 , (38)
001-1600-512.40-20 Edu Reim/Re-Certification 0 0 2,100 0
001-1600-512.40-30 Expense Account 6,000 6,000 6,000 0
001-1600-512.41-10 Telephone 326 360 360 0
001-1600-512.44-30 Misc. Rentals 189 0 0 0
001-1600-512.46-10 Equipment Maintenance 0 500 7,800 1460
001-1600-512.49-10 County Recording Fee 334 500 500 0
001-1600-512.49-20 Legal & Display Advertise 12,830 12,500 12,500 0
001-1600-512.49-40 Election Expenses 48,266 0 107,234 100
001-1600-512.51-10 Office Supplies 1,010 1,200 1,200 0
001-1600-512.52-20 Misc. Supplies 71 300 300 0
001-1600-512.54-20 Memberships 923 680 670 (1)
• . _ � � ,
001-1600-512.64-10 Computer 0 0 10,000 0
001-1600-512.64-30 Machinery& Equipment 0 0 11,910
TOTALS 235,433 257,100 427,397 66
r
42
Office of the City Clerk
Major Variance or Highlights of the Department
s _
Category/Line Item Amount Explanation
.31-10 Prof Svc. 31,238 Codification of Revised City's Charter
r .46-10 Equip Maint 7,300 Maintenance for Recording System and Document
Imaging System
.49-40 Election 107,234 JElection year, Primary and General
Capital Outlay
Account No. Account Description Amount Project Description
$2,000 Laser Printer
.64-10 Computer 4 Computers, Chamber,
$8,000 Conf. Rm.&Scanners
$9,825 FTR Digitial Recording Sy
.64-30 Machines&Equip. (Chamber&Conf. Rm)
$2,085 Transcription Kit
43
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Department of Finance
Services, Functions and Activities:
The Finance Department is responsible for managing the City's financial resources in the
most cost effective and efficient manner. It includes accounting, budgetary, procurement,
debt management, and treasury management functions.
Under the accounting functions, the department provides accurate and monthly financial
reports to all departments,prepares the Comprehensive Annual Financial Report, payroll
processing, accounts payable, accounts receivable billing and collections and fixed assets
reporting. The department is also responsible for water and sewer utility billings and
collection.
For budgetary functions, the department is responsible for preparing and monitoring the
annual operating budget. In April each year a mid-year review is conducted with all
departments to address any issues that may arise which requires budget revision. The
department is also responsible for the preparation of a five-year Capital Improvement Plan.
As for purchasing function, the department ensures all goods and services are procured in the
most competitive methods and adhere to the purchasing policies set forth by the City's Code
of Ordinance and management.
Finance is also responsible for investment of city's idle funds to ensure that it is invested in
the most liquidable, low risk and maximum rate of return. Internal controls are also
established to ensure all city's funds are secured and free of fault. When required, the
department is responsible for the debt issuance as approved by City Commission and
payment of of debt service.
FY 2004 Accomplishments:
➢ Centralized accounts receivable for billings performed by Public Services. These
include backflow and waste haulers billing.
➢ Entered into an agreement with the Broward Clerk of the Court to perform collection
of parking fines.
➢ Performed buildingpermits fee analysis and recommended to Commission a new fee
P Y
structure.
45
�' ➢ Engaged consultant to perform water and sewer fee studies and recommended to
Commission for new fee structures.
➢ Implemented new accounting requirement GASB (Governmental Accounting
Standard Board) Statement 34 and issued FY 2003 Comprehensive Annual Financial
Reporting in accordance with this new standard.
➢ Performed a citywide fixed assets and infrastructure valuation and accounted for in
the FY 2003 Financial Statement.
➢ Implemented a new computer system which includes the following applications:
accounting, budgeting, accounts receivable, cash receipts and water and sewer billing.
➢ Developed and implemented a new water billing format which provides more
information and clear indication of past due amount, current amount and due date.
➢ Developed an investment policy which ensures city surplus fund are invested under a
lower risk environment, with the highest rate of return and liquidity.
Issues:
➢ Review all program fees structure.
➢ Develop a debt policy to ensure the City does not over extend its credit capability.
➢ Centralized all accounts receivables which will include code enforcement fines and
lot clearing billing.
➢ Develop a fixed asset policy to account for and re-inventory of all city's assets.
➢ Implement the fixed assets computer application.
➢ Reconcile with Property Appraiser Office, Department of Revenue, and other
utilities vendors that all properties in the City's boundaries are accounted for. This
will ensure that the City will receive the proper share of revenues for property taxes,
telecommunication simplification taxes, franchise fees and utilities taxes.
FY 2005 Key Objectives:
Objective 1: Develop a debt policy
Objective 2: Reconciliation with different jurisdictions and vendors that all properties
within the City of Dania Beach are accounted for to ensure proper share
of revenues.
Objective 3: Develop a fixed asset policy and implement the fixed assets modula.
46
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
Payment of Accounts Payable within 5 days of due date N/A 95% 98%
Month End Closing by the 8th of each month N/A 30% 80%
Management Comments issued by Auditor 1 1 0
Investment return higher than SBA by 30 basis point N/A N/A 50%
Personnel Summary
Position Full Time Part Time Salaries
Director of Finance 1 $92 892
Assistant Finance Director 1 $59,144
Purchasing and Contracts Coordinator 1 $49,047
Payroll &Accounting Coordinator 1 $37,422
Accountant 1 $37,165
Administrator Coordinator 1 $38,475
Administrative Technician 1 $11,248*
Accounting Technician II 1 $28,948*
Accounting Specialist 1 $30,900*
Accounting Technician II 1 $32,136**
Administration Technician 1 $11,248**
Customer Service Representative 1 _ $31,729**
Total 10 2
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
NOTE: Full Time Equivalency for PT= 1.0
*Denotes Water Fund
**Denotes Sewer Fund
47
Department of Finance
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-1701-513.12-10 Regular 268,292 300,015 314,145 5
001-1701-513.14-10 Overtime 730 1,000 800 (20)
001-1701-513.15-10 Longevity Pay 14,577 12,165 8,139 (33)
001-1701-513.15-40 Accrued Leave Buyback 10,494 3,500 4,500 29
001-1701-513.21-10 FICA Taxes 20,770 22,623 22,760 1
001-1701-513.21-20 Medicare Taxes 4,858 5,291 5,589 6
001-1701-513.22-10 Retirement Contributions 48,715 71,080 98,600 39
001-1701-513.23-10 Life & Health Insurance 64,980 37,775 50,563 34
001-1701-513.24-10 Workers'Compensation 1,189 1,235 1,236 0
001-1701-513.31-10 7Accounting
Services 415 15,650 2,150 (86)
001-1701-513.32-10 Auditing 46,350 45,450 45,450 0
001-1701-513.40-10 Training & Per Diem 3,881 6,380 4,300 (33)
001-1701-513.40-20 Edu Reim. &Certification 0 3,700 4,800 30
_ 001-1701-513.40-30 Expense Account 6,000 6,000 6,000 0
001-1701-513.41-10 Telephone 456 480 360 (25)
001-1701-513.46-10 Equipment Maintenance 0 300 300 0
001-1701-513.47-10 Printing &Binding 2,358 5,900 5,500 (7)
001-1701-513.49-10 County Recording Fee 2,415 2,640 3,500 33
001-1701-513.51-10 Office Supplies 4,521 3,345 3,905 17
j001-1701-513.52-30 Computer Software 0 6,000 0 (100)
001-1701-513.54-10 Books, Subscriptions 630 6001 780 30
001-1701-513.54-20 Memberships 783 1,215 860 (29)
001 1701-513.64-30 Machines& Equipment 0 5,000 0 (100)
A • A
001-1701-513.71-10 Principal 0 3,524 2,455 (30)
001-1701-513.72-10 Interest 0 440 121 (73)
• ME
TOTALS 502,414 561,308 586,813 5
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
31-10 Prof Svc. (13,500) H.T.E. Computer Conversion and fixed assets re-
inventory not required in FY 2005
.49-10 County
Recording fee 860 Recording fees increased by County
48
i i
General ��
Administration
General Administration
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-1800-519.23-10 Life & Health Insurance 221,408 208,925 428,904 105
001-1800-519.25-10 Unemployment Comp. 6,326 10,000 15,000 50
001-1800-519.31-10 Professional Services 211,923 259,990 203,800 (22)
001-1800-519.31-30 Consultant Engineers 9,774 25,000 25,000 0
001-1800-519.34-10 Contractual Service 15,098 15,120 40,120 165
001-1800-519.41-10 Telephone 36,913 41,730 42,040 1
001-1800-519.41-20 Postage 37,317 38,320 33,120 (14)
001-1800-519.43-10 Water 5,583 7,020 5,380 (23)
001-1800-519.43-20 Electricity 43,384 50,803 44,800 (12)
001-1800-519.43-30 Natural Gas 302 300 340 13
001-1800-519.44-10 Equipment Rentals 10,344 11,988 10,056 (16)
001-1800-519.44-20 Trailer Rentals 2,600 2,400 0 (100)
001-1800-519.45-10 Insurance Coverage 455,549 484,686 508,200 5
001-1800-519.45-20 Judgements&Settlements 873 30,000 30,000 0
001-1800-519.46-10 Equipment Maintenance 2,576 1,650 2,500 52
001-1800-519.46-40 Building Maintenance 6,142 47,431 10,538 (78)
001-1800-519.46-50 Grounds Maintenance 11,331 9,460 10,260 8
001-1800-519.47-10 Printing & Binding 3,230 9,130 24,400 167
001-1800-519.48-10 Promotional Activities 30,587 85,000 87,890 3
001-1800-519.48-11 Airport Related Promotion 0 50,000 75,000 50
001-1800-519.48-12 Centennial Celebration 19,250 130,750 50,000 (62)
001-1800-519.49-10 Other Current Charges 0 8,495 4,780 (44)
001-1800-519.49-20 Legal& Display Advertise 8,240 9,120 7,200 (21)
001-1800-519.51-10 Office Supplies 16,488 10,040 12,320 23
001-1800-519.52-20 Misc Supplies 3,048 3,470 3,670 6
001-1800-519.52-60 Building Supplies 2,977 6,640 5,440 (18)
001-1800-519.54-10 Books, Subscriptions 235 235 240 2
001-1800-519.54-20 Memberships 9,638 10,695 11,440 7
001-1800-519.64-40 Office Furniture 17,200 5,200 0 (100)
001-1800-519.71-10 Principal 267,041 248,686 217,118 (13)
001-1800-519.72-10 Interest 87,486 40,006 27,790 (31)
001 1800-519.82-10 JAids to Private Org. 8,345 30,000 15,000 (50)
' 49
General Administration
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-1800-519.91-20 Transfer to Grant 67,525 170,750 50,000 (71)
001-1800-519.91-30 Transfers to CIP 363,035 1,033,674 1,437,011 39
001-1800-519.91-40 Transfers to Water 0 105,000 348,820 232
001-1800-519.91-50 Transfers to Sewer 0 105,000 348,820 232
001-1800-519.91-80 Transfer to Debt Service 210,025 212,0251 212,0251 0
42
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1001-1800-519.99-10 1 Contingency 0 164,5091 733,2001 34611
1001-1800-519.99-40 1 Reserve for Library Fund 0 0 20,0001 100
• i i � �i
TOTALS 29191,793 3,683,248 5,102,222 39
Major Variance or Highlights of the Department
IWO
Category/Line Item Amount Explanation
Incorrect budgeting in FY 2004. Budgeted 2/3 premiums and
23-10 Health Ins 219,979 also recognized 1/3 as reimbursement,which only provides
city funding for 1/3 instead of 2/3
.46-40 Bldg. Maint (36,893) FY 2004 renovations for office space for City Attorney
.47-10 Printing 15,270 City Promotional Brochure
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Department of Human Resources & Risk Management
Services, Functions and Activities:
The Department of Human Resources &Risk Management is responsible for recruitment and
selection,job classification and pay, benefits administration, safety and risk management, staff
training and development, policy development and implementation, labor and employee
relations, collective bargaining agreement/contract development, negotiation and
implementation and management assistance on all related issues. The department is also
responsible to ensure that the City is in compliance with local, state and federal labor laws.
FY 2004 Accomplishments:
➢ Hired new legal counsel reducing legal costs and obtaining more cost effective services
➢ Completed first year of performance management system,
➢ Created Insurance Task Force to research health plan options _
➢ Delivered heath care workshops
➢ Obtained commission approval of Civil Service Administrative Rules and Procedures '
➢ Updated function of Civil Service Board
➢ Created online application process further reducing recruiting costs
➢ Recruited for 51 vacancies (October 1, 2003 —June, 2004), internally transferred and/or
promoted 13 employees �.
➢ Completed PERC Classification hearings and implemented results
➢ Created HIPPA compliance policy and procedure
➢ Revised the City's Summary Plan Document for the City's health plan
➢ Began negotiations with unions for new labor contracts that address fiscal responsibility
for long term financial commitments by the City
➢ Obtained employee support for pay for performance compensation system to be
presented to the City Commission for approval
➢ Developed and issued RFP for comprehensive insurance program
➢ Developed issued RFP for comprehensive health plan
➢ Developed and implemented quarterly employee orientation meetings
➢ Implemented special event applications to identify and mitigate risk exposures
Issues:
➢ Inadequate city-wide training initiative to support staff development, succession
planning and appropriately trained supervisors, managers and directors
➢ Lack of comprehensive policy and procedure manual
➢ Conflicts with unions
➢ Records Management
➢ Lack of HRIS system
➢ Staffing Shortages
➢ Lack of Employee Assistance Program
52 '
FY 2004/2005 Key Objectives:
Objective 1: Establishment of city-wide training initiative
Objective 2: Compilation of accurate employee handbook/procedure manual
Objective 3: Implementation of pay for performance program for general employees
Objective 4: Completion of fiscally responsible collective bargaining agreements
Objective 5 Design of internship program,
Objective 6: Purchase of HRIS system, implementation
Performance Measures:
FY 2004 FY 2004 FY 2005
Projection Actual Goals
Positions filled within 60 days of receipt of staffing 90% 93% 100%
requisition
Individuals who rate their trainingprograms as 90% 98% 100%
p �'
satisfactorily meeting their needs and objectives
Employee and or labor issues resolved without arbitration 80% 100% 100%
Personnel Summary
Position Full Time Part Time Salaries
Director of Human Resources &Risk Mgmt. 1 $79,214
Recruitment Coordinator 1 $35,945
H.R. Specialist 1 $45,000
Total 3
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
53
De
partment of Human Resources and Risk Management
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description
Actual Adj. Budget Adopted Chg.
001-1300-513.12-10 Regular 134,347 145,493 160,158 10
001-1300-513.14-10 Overtime 0 500 300 (40)
001-1300-513.15-40 Accrued Leave Buyback 1,961 2,500 3,500 40
001-1300-513.21-10 FICA Taxes 9,947 11,029 12,133 10
001-1300-513.21-20 Medicare Taxes 2,326 2,579 2,838 10
001-1300-513.22-10 Retirement Contributions 27,144 39,399 49,097 25
001-1300-513.23-10 Life & Health Insurance 32,507 20,047 22,039 10
001-1300-513.24-10 Workers' Compensation 504 576 601 4
001-1300-513.31-70 Pre-Emp Physical &Check 10,242 12,272 12,700 3
001-1300-513.34-10 Contractual Service 69,813 84,190 79,246 (6)
001-1300-513.40-10 Training & Per Diem 4,039 4,930 21740 (44)
001-1300-513.40-20 Edu Reim. & Certification 0 1,000 1,000 0
001-1300-513.40-30 Expense Account 6,000 6,000 61000 0
001-1300-513.41-10 Telephone 424 480 1,680 250
001-1300-513.43-20 Electricity 0 0 3,600 100
001-1300-513.44-10 Equipment Rentals 0 880 2,400 173
001-1300-513.44-30 Misc. Rentals 0 0 19,200 100 �.
001-1300-513.47-10 Printing & Binding 0 500 1,000 100
001-1300-513.49-20 Legal & Display Adv. 12,646 12,000 16,000 33
001-1300-513.51-10 Office Supplies 2,667 1,500 2,000 33
001-1300-513.52-20 Mis. Supplies 1,463 4,010 500 (88)
001-1300-513.52-30 i Computer Software 0 0 15,250 100
001-1300-513.54-10 Books, Subscriptions 481 663 927 40
001-1300-513.54-20 Memberships 470 1,029 850 (17)
� .
r ks
001 1300-513.64-30 Machines&Equipment 0 2,000 0 (100)11
.; •
TOTALS 316,9811 353,577 415,759 18
Major Variance or Highlights of the Department
�,• . ;� � ��,`u34'���:"�f,�6 E a�, ..,. syP' k fly ,i ' „� a,.; ;2
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Category/Line Item Amount Explanation
Increase is due to office move to provide office space
Operating Exp 35,639 for City Attorney in the City Hall.
54
City of Dania Beach
FY 05 Program Modification Request Form
Request: Reclassification - H.R. Specialist
Dept.: Human Resources Division
Fund General Priority 1 Total Impact $4,234
Justification (Expected Outcome):
t The current position of Benefits/Payroll Coordinator is under utilized. A good portion of the payroll work has
been moved to finance. The position should be expanded to a human resource specialist. This position would
be a seasoned HR professional capable of developing and administering much needed training programs
(diversity, harrassment, violence in the workplace, interviewing skills. customer service, etc.,) developing an
internship program, development of skills inventory programs to be used in future succession planning
initiatives, development of employee relations initiatives (brown bag sessions, recognition and retention
programs, etc.)
Alternatives/Adverse Impact if not Funded
The City lacks a well rounded HR department. In the past year we addressed the need for a professional
recruiting program. We are now ready to move foward with a training initiative and an employee relations
initiative. For slightly more than what we currently pay our payroll benefits coordinator who currently operates
as a high level clerical, the City could benefit from a well rounded specialist. This position that would also be
groomed to assume the Director's position.
m I Budget act
9 P
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salaries $45,000
21-10 FICA FICA $3,239
21-20 Medicare Medicare $757
22-10 Pension Retirement $7,236
23-10 Health Ins Health Insurance $15,553
12-10 & Benefits Elimination Payroll Benefits Coordinator Position $67,551
Total $4,234
Revenue:
Line Item Description of Funding Amount
Total 0
FUNDED
'� 55
City of Dania Beach
FY 05 Program Modification Request Form
Request: HRIS SOFTWARE
Dept.: Human Resources Division
Fund General Fund Priority 1 Total Impact $15,250
Justification (Expected Outcome):
A functioning HRIS system is an integral part of the HR department. The request was denied last year.
Currenrlty there is no system in place to track FMLA leaves, training requirments, employee skills,
performance tracking, etc.
Alternatives/Adverse Impact if not Funded
The HR department continues to work at a disadvantage by not having access to automated HRIS functions.
Most reports are done manually.HTE is not designed as an HRIS system. Delay of HRIS implementation
means that HR will continue to be reliant on paper files for historical HR data, this is a cumbersome and
inefficient process. The longer we delay, the worse it gets.
Budget Impact
9 p
Expenditure:
Line Item Description of Request Cost '
513-52-20 ABRA Suite Sofware $8,200
Seat Licenses $2,400
H>T>E> Link $1,150
Applicant Testing Software $3,500
Total $15,250
Revenue:
Line Item Description of Funding Amount
Total 1 0
FUNDED
56
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City Attorney
Services, Functions and Activities:
The City Attorney attends all meetings of the City Commission and acts as the legal advisor to the
Commission. The City Attorney also attends all Planning and Zoning Board meetings and advises
the Board on legal issues. Ordinances and resolutions are prepared by the City Attorney for
adoption by the City Commission. All contracts, agreements and other written documents to which
the City is a party are prepared or reviewed and approved as to form by the City Attorney. The
defense of the City in legal proceedings is undertaken by the City Attorney or the defense is
coordinated between the City Attorney and special legal counsel. The City Attorney also advises
the City Manager, the Department Heads and city employees on matters which have legal
implications.
FY 2004 Accomplishments:
➢ The CityAttorney has coordinated the defense of the city in several litigation matters after
Y Y g r
having obtained legal defense services at no City cost,by convincing former and current
insurers of the City to provide coverage for such defenses. For example, litigation
involving claims brought under the federal Americans with Disabilities Act(the "ADA")
were recently concluded with a settlement of all outstanding issues, at no cost to the City.
In addition, a no cost legal defense is being provided to the City in response to a class
action lawsuit brought by persons challenging the City's "Vehicle Impoundment"
ordinance.
➢ The City Attorney has also acted as the legal advisor to the City Charter Review Board and
attended its meetings during the past year. A proposed revised new Charter will soon be
presented to the City Commission for its consideration.
FY 2004 Key Objectives:
Objective l: Continue to resolve claims without resorting to litigation.
Objective 2: Finalize negotiations with the Harbour Towne tenant, resulting in a new, substantially
restructured lease agreement on behalf of the City (the City's legal costs are to be paid by the
tenant).
Objective 3: Coordinate a new, updated impact fee system and present it to the City Commission
for adoption by ordinance.
Objective 4: Continue to maintain and to improve a system of responsiveness to City
Commission, management and employee questions and concerns.
Objective 5: Continue to suggest innovative approaches to problem solving and issue resolution.
58
Objective 6: Ensure that the City`'cost recovery" system is used effectively, to capture legal
expenses associated with the requests of applicants who or which seek to develop or redevelop
property in the City.
Personnel Summary
Position Full Time Part Time Salaries
City Attorney 1 $126,270
Legal Assistant 1 $40,000
Total 2
Salaries include COLA, merit, and step increase for FY2005 where applicable
59
Office of the City Attorney
Acct. Number Account Description
FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-1400-514.12-10 Regular 0 0 166,270 100
001-1400-512.12-11 Salary in lieu of pension 0 0 39,206 100
001-1400-514.21-10 FICA Taxes 0 0 8,814 100
001-1400-514.21-20 Medicare Taxes 0 0 3,164 100
001-1400-514.22-10 Retirement Contributions 0 0 0 100
001-1400-514.23-10 Life & Health Insurance 0 0 27,217 100
001-1400-514.24-10 Workers' Compensation 0 0 794 100
001-1400-514.31-10 Professional Services 277,384 279,125 15,000 (95)
001-1400-514.31-20 Other Legal Services 99,962 136,500 83,000 (39)
001-1400-514.31-40 Code/Lien Legal 127,157 145,000 110,000 (24)
001-1400-514.31-50 Airport Consultant Legal 74,899 97,600 250,000 156
001-1400-514.40-10 Training & Per Diem 0 0 2,400 100
001-1400-514.40-30 Expenses Account 0 0 6,000 100
001-1400-514.41-10 Telephone 0 860 480 (44)
001-1400-514.44-30 Misc. Rentals 0 12,000 0 (100)
001-1400-514.51-10 Office Supplies 0 3,350 21830 (16)
001-1400-514.54-10 Books, Subscriptions 0 1,235 1,930 56
001 1400 514.54-20 Memberships 0 485 495 2
001-1400-514.64-10 Computer 0 2,962 0 (100)11
TOTALS 579,402 679,117 717,600 6
Major Variance or Highlights of the Department
s '+7. d�. ' �"� ^,s.i'`�i""'"�' a �# T ,.a:.;
Category/Line Item Amount Explanation
31-10 Prof Svc. (264,125) In house attorney instead of contractual
.34-10 Other Legal (53,500) Reduction in labor attorney. FY 2004 union
negotiations
60
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� Community
� Development
i
De
partment of Community Development
Services, Functions and Activities:
This department is responsible for assuring the health safety, and welfare of the citizen f
p P g Y, s o
Dania Beach through the following activities: comprehensive and strategic planning, site plan
review, zoning and code enforcement services, building plan review, permitting, and inspection
services, and occupational licensing. To do this the Community Development Department is
divided into four(4) divisions; Planning, Building, Code Enforcement and Occupational License.
PLANNING AND ZONING: This Division is responsible for comprehensive planning, CRA
' Planning, geographic information services (GIS), current planning (review of zoning
amendments, land use plan amendments, zoning text amendments, plats, site plans, variances,
special exceptions, special permits, etc.) and economic development.
CODE ENFORCEMENT: This Division is responsible for the enforcement of City's codes
relating to zoning violations (i.e. conducting business use in a residential area), public nuisances
(i.e. junk, trash, debris on private property),junked and abandoned vehicles (cars, trucks, boats,
etc), and minimum property standards for residential dwellings (paint, landscaping, etc).
Additionally, the Division is responsible for building permit review of single family homes,
accessory structures (garages), pools, patios, fences, signs, and zoning review of occupational
licenses. Code Enforcement is also responsible for enforcing the vegetation code.
OCCUPATIONAL LICENSE: The Occupational License Division is responsible for the
processing and issuance of occupational licenses ("O.L.") for new and existing businesses. This
includes the distribution of the O.L. applications to the appropriate review disciplines (zoning,
building, electrical, mechanical, plumbing, and fire-rescue), and collection of fees at time of O.L.
issuance.
FY 2004 Accomplishments: (October, 2003 —May, 2004)
➢ Code Enforcement staff responded to approximately 1,500 requests for zoning
information relating to single family homes and additions, accessory structure, signs,
occupational licenses, fences and landscaping.
➢ Code Enforcement received over 1,360 service requests and issued over 3,200 violation
letter, courtesy notices, abandoned vehicle letters, city manager's letters and related
documents.
➢ Planning and Zoning staff responded to over 1,500 land development inquiries.
➢ Approximately 55 applications have been to the Planning and Zoning Advisory Board
and City Commission since October 1.
➢ Approximately 3,000 Occupations Licenses have been processed.
➢ Establishment of fee for zoning letter inquiries, which generated $3,300 since October 1.
➢ Completed new GIS version of the City's Zoning map and Future Land Use map. County
approval of CRA Plan.
62
➢ County and state approval of LAC Land Use Plan Amendment.
➢ Initiated EAR Comprehensive Plan update.
➢ Obtained funding and initiated CRA Design Guideline Study.
➢ Initiate enforcement of the Sign Amortization Ordinance.
➢ Prepared and Processed the following Zoning Code Text Amendments:
• Commercial Districts (C-1, C-2, C-3, C-4)
• Industrial Districts (IG, IROM, IRO).
• Pervious/impervious area requirements
• Vegetation
• Code Enforcement Board
• Park impact fees
• Sign Code
• Zoning-In-Progress
• Principal Arterial Design Standards
• Waterways & facilities
• Large Retail Establishments
• Downtown Parking Regulations
Issues: MAJOR DEVELOPMENT PROJECTS PROCESSED IN 2004
➢ Marriott in Sportsman Park; 174 room hotel.
➢ Harbor Villa(Griffin Lakes); 427 unit townhouse development.
➢ Divers Direct in Sportsman Park; office/retail/warehouse development.
➢ Dania Distribution Center; 220,000 square foot office/warehouse/distribution center.
➢ Hilton Gardens; 165 room hotel.
➢ Anglers Avenue Industrial Building; 30,000 square foot industrial facility.
➢ Super 8 Motel; 36 room motel.
➢ Thunderbird Townhouses: 58 units.
➢ Cape Fear: 55 townhouse units.
➢ Watercolors townhouses: 10 units (SW 32 Avenue).
➢ McMickle Warehouse (30,000 square feet - Ravenswood Road).
➢ Leto Townhouses: 20 units (Griffin Road east of 301h Avenue).
➢ Bridgewater Single Family: 20 units (SW 451h Street and SW 30th Avenue).
➢ Marina Mile Condo Warehouse (90,000 square feet).
➢ Sheridan Club 58: 58 condominium units (Sheridan Street east of Vet Clinic).
➢ Sheridan Club 87: 87 condominium units. (Sheridan Street west of Sleep Inn).
➢ Ocean Development(Pavilion): 288 condo units (on-going).
➢ Forest View: 31 zero lot line units (Stirling and SW 35th Ave; on-going).
➢ Villas at Hammond Oaks: 27 townhouse units (SW 40th Avenue; on-going).
➢ Best Western Hotel: 100+Rooms (Stirling Road and I-95; on-going).
➢ UMT Industrial Building (Ravenswood Road).
➢ Dania Beach Homes(19 homes—SE 2„d Avenue).
➢ Habitat Homes (19 homes—SW 451h Street west of Ravenswood Road).
➢ Port 5 Industrial (50,000 sq. ft—Taylor Road).
63
FY 2005 Key Objectives:
PLANNING AND ZONING: Objectives of this Division for the upcoming year include:
➢ Improve the standards by which new development and redevelopment is reviewed to
encourage and attract quality tax-base intensive uses.
➢ Adopt a new Transportation Element of the Comprehensive Plan.
➢ Prepare and adopt the Comprehensive Plan Evaluation and Appraisal Report (EAR).
➢ Complete and implement design guidelines for the US 1/Dania Beach Boulevard
corridors.
➢ Enforce the Adult Entertainment Amortization Ordinance.
➢ Continue and expand enforcement of the sign amortization ordinance.
➢ Prepare a new commercial zoning district for the Marina Mile Corridor.
CODE ENFORCEMENT: Objectives established for this Division include educating citizens
on benefits of code enforcement; to enforce the City code so as to obtain compliance rather than
using code enforcement as a punitive measure; to improve the environmental quality of
residential neighborhoods. Identify alternatives allow more code cases to be heard each month.
Provide education of the code process at neighborhood and civic meetings.
OCCUPATIONAL LICENSE: Objectives for this Division include maintaining and updating
the O.L. database; ensure that O.L.'s are processed and reviewed in a thorough manner; provide
additional staff support for occupational license processing.
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
Maintain 24 hour response time to 90% of
Code and Zoning complaints 100% 100% 100%
Issue an average of 150 code violation notices per month 100% 100% 100%
Maintain maximum 48 hour response time to 90% of
planning and zoning inquiries 100% 100% 100%
Conduct initial zoning review of site plans and
meet with applicant within 10 working days of
initial contact (90% of site plans) 100% 100% 100%
i
64
Personnel Summary
Position Full Time Part Time Salaries
Director of Community Development 1 101,560
Administrative Specialist I* 4 87,719
Administrative Specialist II 1 31,654
Chief Zoning/Code Inspector 1 55,762
Code Inspector 4 145,527
Occupational License Specialist 1 23,002
Occupational Licensing Coordinator 1 31,128
Planning Associate 1 43,267
Principal City Planner 1 63,835
Total 14
* New position funded for 4 months
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
65
Department of Community Development
(Code Enforcement/Planning Division)
t Acct. Number Account Description FY 2003 FY 2004 FY 2005 %Actual Adj. Budget Adopted Chg.
001-1501-515.12-10 Regular 488,850 545,839 583,454 7
001-1501-515.14-10 Overtime 7,846 9,000 8,000 (11)
001-1501-515.15-10 Longevity Pay 10,191 16,822 14,520 (14)
001-1501-515.15-40 Accrued Leave Buyback 12,027 10,500 13,500 29
001-1501-515.21-10 FICA Taxes 36,051 42,135 42,719 1
001-1501-515.21-20 Medicare Taxes 8,894 9,854 10,350 5
001-1501-515.22-10 Retirement Contributions 94,375 142,358 180,675 27
001-1501-515.23-10 Life& Health Insurance 130,967 148,554 167,225 13
001 1501 515 24-10 Worker's Compensation 31,455 18,951 19,673 4
001-1501-515.31-10 Professional Services 776,0777
83,590 69,300 (17)
001-1501-515.40-10 Training &Per Diem 14,450 9,750 (33)
001-1501-515.40-20 Edu Reimb&Certification 0 500 2,500 400
001-1501-515.40-30 Expense Account 2,400 2,400 2,400 0
001-1501-515.41-10 Telephone 3,588 4,140 4,140 0
001-1501-515.44-10 Equipment Rentals 3,758 4,500 4,500 0
001-1501-515.46-10 Equipment Maintenance 912 300 900 200
001-1501-515.46-30 Vehicles Maintenance 1,146 2,000 1,500 (25)
001-1501-515.47-10 Printing & Binding 2,717 6,600 10,000 52
001-1501-515.49-20 Legal & Display Advertise 4,279 16,050 10,000 (38)
001-1501-515.51-10 Office Supplies 6,386 4,800 4,500 (6)
001-1501-515.52-10 Gasoline 5,020 5,000 7,894 58
001-1501-515.52-20 Misc. Supplies 2,339 500 500 0
001-1501-515.52-30 Computer Software 0 7,430 800 (89)
001-1501-515.52-50 Uniforms 1,018 2,300 11800 (22)
001-1501-515.54-10 Books, Subscriptions 2,574 1,640 1,510 (8)
001-1501-515.54-20 Memberships 364 2,015 2,115 5
001-1501-515.64-10 Computer 0 1,200 1000 (17)
001-1501-515.64-20 Vehicles 34,517 0 0 0
001 1501-515.64-30 Machines &Equipment 3,097 7,000 0 (100)
001-1501-515.71-10 Principal 18,001 12,690 10,025 (21)
001-1501-515.72-10 Interest 1,131 1,267 661 (48)
TOTALS 1 950,8521 1,124,3851 1,185,9111 5
Major Variance or Highlights of the Department
0P:50
F 5 "' €
Category/Line Item Amount Explanation
47-10 Printing 3,400 CRA Manuals and Comprehensive Plan
66
City of Dania Beach
FY 05 Program Modification Request Form D
Request: Administrative Specialist (Code Enforcement)
Dept.: Community Development Division Code Enforcement
Fund General Priority Highest(1) Total Impact $37,677
Justification (Expected Outcome):
In November, 2001 the City annexed approximately 7,000 people and over 1,200 acres of unincorporated Broward
County. Since annexation,the administrative workload increased by approximately 25%with no increase in
administrative staff.Admin staff prepares violation letters, hearing notices,final orders, etc.to accommodate the
annexation area as well as the increasing number of code complaints in the rest of the city. Currently there are 454
items pending (94 violation letters,68 abandoned vehicles, and 292 board hearings). The additional administrative
specialist position is necessary to prevent this backlog from increasing and also to maintain the same level of custorr
service(telephone and counter) between citizens and administrative staff.
Alternatives/Adverse impact if not funded:
If the admin position is not established,the backlog will continue to increase, and existing clerical staff will not be abl
to provide the same level of telephone&counter contact service with citizens and constituents.
Budget Impact
Expenditure:
Line Item Description of Request Cost
.12-10 Salaries Administrative Specialist I-Grade 35$10.07 $22,818
.21-10 FICA FICA Match $1,415
.21-20 Medicare Medicare Match $331
.23-10Insurance Health Insurance $11,664
.24-10 Worker's Corn Worker's Compensation $150
.52-20 Mis Sup Telephone $300
.64-10 Computer Computer $1,000
Total $37,677
Revenue:
Line Item Decri tion of Funding Amount
Total 0
FUNDED FOR FOUR MONTHS $12,559
67
1
1
1
� Building
4
Building Division
Services, Functions and Activities:
This Division is responsible for the health, safety and welfare of the citizens of Dania Beach
through permitting and inspection of all construction, including new, remodel, additions and
repairs of all properties, both commercial and residential; performance of inspections for
code compliance on commercial properties prior to issuance of occupational licenses, aid law
enforcement by identifying, condemning and removing or causing to be restored or upgraded,
substandard buildings within the City; maintains property standards by enforcing building
and City code requirements for exiting properties; and project administration of City
construction.
FY 2004 Accomplishments:
➢ Approximately 2,500 building permits will have been issued, generating an estimated
$804,000.00 in fees collected.
Issues: Major Development Projects Processed in 2003/2004
➢ Marriott in Sportsman Park; 174 room hotel: C.O. issued
➢ Harbor Villa (Griffin Lakes); 427 unit townhouse development: approximately
40%permitted, 25% C.O.'d.
➢ Divers Direct in Sportsman Park; office/retail/warehouse development: C.O.
anticipated by end of fiscal year.
➢ Dama Distribution Center; 220,000 square foot office/warehouse/distribution
center: under construction, C.O.'s anticipated by end of calendar year.
➢ Hilton Gardens; 165 room hotel: C.O. issued.
➢ Anglers Avenue Industrial Building; 30,000 square foot industrial facility.
➢ Super 8 Motel; 36 room motel: C.O issued
➢ Thunderbird Townhouses; 58 units: permits expected to be issued between
September and December
➢ Cape Fear; 55 townhouse units: permits anticipated to be issued within the fiscal
year
➢ Watercolors townhouses; 10 units (SW 32 Avenue).
➢ McMickle Warehouse (Ravenswood Road);
➢ Bridgewater Single Family; 20 units (SW 45th Street and SW 30th Avenue);
permits anticipated to be issued between July and December
➢ Marina Mile Condo Warehouse (90,000 square feet); permit anticipated to be
issued within the fiscal year.
➢ Sheridan 87; 87 Condo Units: permits anticipated within the fiscal year.
i
68
FY 2005 Key Obiectives:
Objectives include continuing to provide our uniquely high level of service to our customers,
the permit holders; continuing education of the citizens on the need for building codes and
their enforcement; promote the general safety and well being of buildings and their
occupants.
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
Maintain maximum 75 day initial review period for
90 percent of commercial and multi-family projects* 100% 100% 100% t
Maintain maximum 45 day initial review period for
90% of single-family home permits* 100% 100% 100%
*Includes Building, Zoning, Planning &Public Service Review
i
Personnel Summary
Position Full Time Part Time
Salaries
Building Official 1 73,865
Administrative Technician 1 24,302
Permit Service Specialist (Temporary) 1 21,424
Building Inspector 1 54,138
Chief Electrical Inspector 1 56,845
Permit Service Specialist 2 62,239
Plumbing Inspector 1 43,470
Total 8
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
69
Department of Community Development
(Building Division)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-1502-524.12-10 Regular 248,879 324,972 336,283 3
001-1502-524.14-10 Overtime 5,929 6,000 6,000 0
001-1502-524.15-10 Longevity Pay 3,361 4,202 5,941 41
001-1502-524.15-40 Accrued Leave Buyback 5,689 3,500 3,500 0
001-1502-524.21-10 FICA Taxes 18,506 23,992 25,005 4
001-1502-524.21-20 Medicare Taxes 4,328 5,591 5,848 5
001-1502-524.22-10 Retirement Contributions 43,633 67,740 100,607 49
001-1502-524.23-10 Life & Health Insurance 72,198 60,140 57,050 (5)
001 1502-524.24-10 Workers' Compensation 22,057 20,657 23,537 14
001-1502-524.31-10 Professional Services 144,998 203,400 205,410 1
001-1502-524.40-10 Training & Per Diem 3,393 6,000 4,800 (20)
001-1502-524.41-10 Telephone 1,850 21100 1,600 (24)
001-1502-524.44-10 Equipment Rentals 1,901 2,460 2,460 0
001-1502-524.46-30 Vehicle Maintenance 557 1,680 1,800 7
001-1502-524.47-10 Printing & Binding 698 2,040 1,500 (26)
001-1502-524.51-10 Office Supplies 2,088 1,800 1,925 7
001-1502-524.52-10 Gasoline 3,245 3,500 4,279 22
001-1502-524.52-20 Misc. Supplies 155 200 200 0
001-1502-524.52-50 Uniforms 860 1,640 1,200 (27)
001-1502-524.54-10 Books, Subscriptions 304 490 500 2
001-1502-524.54-20 Memberships 57 940 760 (19)
001-1502-524.71-10 Principal 3,304 3,513 3,666 4
001-1502-524.72-10 Interest 574 397 213 (46)
TOTALS 588,5641 746,9541 794,0841 6jj
70
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Fire Rescue
Department of Fire-Rescue Services
Services, Functions and Activities:
Advancing Service Through Caring, is the passionate vision of Dania Beach Fire Rescue. Our
Mission is to preserve life, protect property, alleviate suffering, and care for the sick and injured
through the proficient delivery of comprehensive, full service, high quality fire, emergency
medical, marine rescue and transport services delivered to the citizens and visitors of Dania Beach.
All our departmental activities are directed through unique organizational PILLARS; Fiscal
Responsibility, Operational Improvement, Customer Service and Community Outreach,
Professional Development, Health/Wellness and Safety, and Infrastructure support.
Providing services of; Fire Prevention, Marine Rescue, Public Education, Fire Suppression,
iAdvanced Emergency Medical Treatment and Transport allows Dania Beach Fire Rescue to
interface with the community in a comprehensive way. Our personnel are heavily involved in
community and customer outreach, providing such innovative programs as; Elder Links Program,
Fall Prevention Program, Medical Management Control Study Group For Medical Emergencies
(CPAP), Marine Rescue Beach Safety and Prevention, AED Training, Marine Industry
Extinguisher School, and many other health, safety and community awareness efforts.
FY 2004 Accomplishments:
➢ Maintained a 4 minute or less response time average for an Advanced Life Support Unit to
over 6300 emergency calls for help(National benchmark for ALS Service= 8 minutes or<)
➢ Safe, clean, and family friendly beach protected by highly trained Marine Rescue Officers
➢ Designed and implemented innovative customer service 'Because We Care"program
➢ Marine Rescue re-organized into Fire Rescue for improved citizen safety and fiscal
responsibility
➢ "Stop Employee Injury Now" created by fire rescue and coordinated through Human
Resources designed to investigate, and trend and track all employee injuries.
➢ Completed a "Gold Standard" for agency review by I.S.O. with the result placing Dania
Beach Fire Rescue in the TOP 7%nationally for fire suppression activities.
➢ National Fire Protection Agency placed Dania Beach Fire Rescue in the TOP 2.5% busiest
fire rescue departments of similar size cities in America
➢ "Innovator Of The Year" was awarded to Captain Chester Bolton, for the entire fire rescue
service for all of Broward County
➢ Hosted the Broward County Emergency Medical Annual Extrication Competition
➢ Increased the total number of fire inspections, by the utilization of " in-service fire
inspections" by shift firefighter/paramedics while still prepared to respond to fire or
medical emergencies
➢ Improved radio communications through a comprehensive change to radio infrastructure
and dispatching services
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➢ Installed over 100 Fire/Smoke detectors through the State Fire Marshall's Smoke Detector
Program
➢ Organized numerous fire and medical awareness programs through schools, civic, and local
organizations, done mostly through on-duty shift personnel
➢ Enlarged the scope of CPR Program to include all interested City of Dania Beach workers
Issues:
➢ Increased alarm rate 40% - 10% per year, Increased land mass, Increased population with
no additional staffing.
➢ Staffing Requirement - Minimum 3 personnel per fire engine = increase of total staffing by
9 Firefighter/Paramedics 3 personnel per year for three years
➢ Increase Fire Prevention Staffing 1 Firefighter / Inspector, due to increase City of Dania
Beach annexed property, plans review workload increase and annual inspections backlog
➢ Increase Marine Rescue staffing two full time and two part time employees to protect
beach goers and allow for the north side of the pier to be protected where 30% of beach
goers gather, and swim
➢ Storekeeper position 20 hour part-time to run trucks for repairs, supply pick-up and many
odd jobs that now require Division personnel to complete
FY 2005 Key Objectives:
Objective 1: Adopt a personnel hiring pattern of 3 personnel per
J P p g p p p year to equate to call volume
increases, city growth and overall population increases, and increase Marine rescue
staffing to 6 personnel at all times of beach protection allowing for North of pier
coverage by year end.
Objective 2: To continue to garner the greatest possible fire and rescue service for our citizens,
through the advancing of cooperative intra-agency automatic aid interface
Objective 3: To expound on our advancements in customer outreach, through the thoughtful
development of key health, safety and medical awareness programs
Objective 4: Advance the Professional Development of our employees through; outside studies,
training modules and advanced evaluation techniques, to include the medical
advancement of all Marine Rescue Officers to that of an Emergency Medical
Technician through continued training and development
Objective 5: Facilitate greater understanding of the communities needs, through ongoing civic
involvement and interface
74
Objective 6: Continue to utilize key staff personnel in the development of grant applications to
increase the overall funding mechanisms for specialized programs that can be shown
to have a local community impact and therefore high probability of acquiring the
grant approval rating necessary to fund the individual items. These items can range
from public education to operational improvements.
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
To use all cost containment measures;Line item budgeting,
group co-op purchase programs, County logistics for supply
procurement, State bid processes and fiscal restraint to mitigate
1 the operational costs while still being respectful of the
community commitment and need. Using prudence and
stewardship to harness all possible innovations of thought
to derive the greatest possible delivery of services at the most
fiscally responsible cost,measured in operational budget
increases/taking into account special infrastructural costs
and needs ie. Fire Apparatus,Life-Packs, and future
housing needs.
10%in4yrs. 1/4 of 4yr total same
Increase Professional Development through increased degrees,
Certifications,and Special Tactical Operation Certifications in
total class work increase by%to include Marine Rescue officers Increase 10% 10% 20%
Continue to foster improved inter-agency relationships to
bolster auto aid agreement, which places minimum levels
of fire/rescue personnel on scenes automatically without
additional fees or charges to Dania Beach Fire Rescue
saving the City conservatively>500,000 per FY activated continue
Improve total revenue streams aquired directly from F.D.
that to include: Fire Assessment Fees,Fire Prevention,
Medical Transport Fees, and Impact Fees >10% >10-15% 15%
Acquire lowered I.S.O rating for Commercial Property owners Level 5 4 4 or<
Increase Public Program Effort for totals in each of the
community outreach program areas by a percentage equal
to at least 10 to 15 percent each year/programs or participants >15% >20%
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Personnel Summary
Position Full Time Part Time Salaries
Fire Rescue Division
Fire Chief 1 $ 95,937
Deputy Fire Chief 1 $ 95,278
Administrative Coordinator 1 $ 42,800
Administrative Specialist I 1 $ 28,711
EMS Captain 1 $ 75,512
Fire Marshall/Captain 1 $ 87,166
Fire Inspector 2 $ 135,003
Battalion Chief 3 $ 288,530
Fire Captain/Paramedic/EMT 6 $ 476,524
Rescue Lieutenant 6 $ 408,023
Engineer/Operator/Paramedic/EMT 6 $ 396,949
Firefighter/Paramedic/EMT 25 $1,367,785
Training Captain 1 $ 78,385
Total 55
Beach Division
Marine Safety Captain 1 $ 53,507
Marine Safety Lieutenant 1 $ 34,898
Marine Safety Officers 4 $ 118,350
Marine Safety Officers * $ 80,757
Total 6
*NOTE: Full time Equivalency for PT=3.72
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Salaries include COLA and step increase for FY 2005 where applicable.
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Fire Department (Fire-Rescue Services)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-2201-522.12-10 Regular 3,297,255 3,507,396 3,752,317 7
001-2201-522.14-10 Overtime 206,837 225,000 240,000 7
001-2201-522.15-10 Longevity Pay 176,050 196,511 209,907 7
001-2201-522.15-20 State Incentive 11,818 15,602 15,602 0
001-2201-522.15-30 Extra Fire Duties 84,429 80,000 69,500 (13)
001-2201-522.15-40 Accrued Leave Buyback 261,703 170,775 120,000 (30)
001-2201-522.21-10 FICA Taxes 266,946 296,484 310,252 5
001-2201-522.21-20 Medicare Taxes 66,431 69,339 73,478 6
001-2201-522.22-10 Retirement Contributions 663,371 888,359 1,208,148 36
001-2201-522.23-10 Life & Health Insurance 592,042 609,399 721,975 18
001-2201-522.24-10 Workers' Compensation 1 199,5431 250,462 278,899 11
11
001-2201-522.31-10 Professional Services 60,561 63,110 80,960 28
001-2201-522.34-10 Contractual Service 90,742 100,976 21,420 (79)
001-2201-522.40-10 Training & Per Diem 529 6,250 10,250 64
001-2201-522.40-20 Edu Reim/Re-Certification 23,051 26,674 26,674 0
001-2201-522.40-30 Expense Account 2,400 2,400 2,400 0
001-2201-522.41-10 Telephone 15,234 16,140 15,820 (2)
001-2201-522.43-10 Water 3,645 3,780 4,000 6
001-2201-522.43-20 Electricity 14,158 14,040 14,300 2
001-2201-522.43-30 Natural Gas 956 1,020 1,120 10
001-2201-522.44-10 Equipment Rentals 4,388 4,980 4,800 (4)
001-2201-522.44-30 Misc. Rentals 78,260 78,864 79,710 1
001-2201-522.46-10 Equipment Maintenance 12,905 18,289 20,070 10
001-2201-522.46-20 Comm, Equip Maint 10,735 9,815 41500 (54)
001-2201-522.46-30 Vehicle Maintenance 94,142 99,500 94,650 (5)
001-2201-522.46-40 Building Maintenance 5,292 13,740 21,250 55
001-2201-522.46-50 Grounds Maintenance 5,590 5,520 3,300 (40)
001-2201-522.47-10 Printing & Binding 1,384 3,800 31600 (5)
001-2201-522.48-10 Promotional Activities 0 1,400 1,300 (7)
001-2201-522.49-30 Permits & Licenses Fees 0 7,550 5,600 (26)
001-2201-522.51-10 Office Supplies 7,011 10,000 9,500 (5)
001-2201-522.52-10 Gasoline 22,616 26,116 31,812 22
001-2201-522.52-20 Misc Supplies 25,244 19,700 20,750 5
001-2201-522.52-50 Uniforms 37,479 18,968 19,382 2
77
Fire Department -(Fire Rescue Services)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-2201-522.52-60 Building Supplies 8,914 11,000 9,475 (14)
001-2201-522.52-70 Medical Supplies 43,521 56,660 59,000 4
001-2201-522.54-10 Books, Subscriptions 2,458 5,575 4,625 (17)
001-2201-522.54-20 Memberships 4,464 845 710 (16)
001-2201-522.62-10 Buildings 7,300 0 0 0
001-2201-522.64-20 Vehicles 30,384 23,000 20,000 (13)
001-2201-522.64-30 Machines & Equipment 52,511 67,229 15,500 (77)
001-2201-522.71-10 Principal 151,698 174,586 106,327 (39)
001-2201-522.72-10 Interest 40,600 52,605 38,203 (27)
001-2201-522.99-20 Reserve for Fire Rescue 0 156,559 159,259 2
TOTALS 6,684,5971 7,410,018 7,910,345 7
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.31-10 Prof. Svc 17,850 Increase fee for Medical Doctor and ADP due to
increase billing and collection
.34-10 Contract Svc. (79,556) No longer contracting Hollywood for dispatching
service
46-40 Bldg. Maint 7,510 Painting of Fire Department, correct air-conditioning
problem
Capital Outlay
Account No. Account Description Amount Project Description
.64-20 Vehicles $20,000 Repair Ladder Turn
Table
$12,000 Resuscitation Machine
.64-30 Machines& Equip. (1)
$3,500 Stair-Pro Chair(2)
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Fire Division Beach Department p ( )
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-7202-572.12-10 Regular 186,338 192,667 207,757 8
001-7202-572.13-10 Part-time 69,247 102,234 80,757 (21)
001-7202-572.14-10 Overtime 8,070 5,000 6,000 20
001-7202-572.15-10 Longevity Pay 7,950 8,228 8,516 4
001-7202-572.15-40 Accrued Leave Buyback 25,741 5,000 8,000 60
001-7202-572.21-10 FICA Taxes 19,561 21,217 21,536 2
001-7202-572.21-20 Medicare Taxes 4,575 4,606 4,936 7
001-7202-572.22-10 Retirement Contributions 28,863 39,003 40,042 3
001-7202-572.23-10 Life & Health Insurance 57,763 76,595 80,278 5
001-7202-572.24-10 Workers'Compensation 11,814 15,663 16,959 8
001-7202-572.31-10 Professional Services 42,100 43,359 44,000 1
001-7202-572.40-10 Training &Per Diem 41 2,379 1,350 (43)
001-7202-572.40-20 Edu Reim & Certification 0 906 2,000 121
001-7202-572.40-30 Expense Account 1,300 1,300 1,300 0
001-7202-572.41-10 Telephone 0 0 768 100
001-7202-572.43-20 Electricity 2,233 2,808 2,800 (0)
001-7202-572.44-30 Misc. Rentals 3,286 4,836 4,567 (6)
001-7202-572.46-10 Equipment Maintenance 3,799 5,790 1,800 (69)
001-7202-572.46-20 Comm. Equip Mtn. 0 600 300 (50)
001-7202-572.46-30 Vehicles Maintenance 62 1,300 1,600 23
001-7202-572.46-40 Building Maintenance 0 7,800 8,410 8
001-7202-572.46-50 Grounds Maintenance 0 19,740 13,400 (32)
001-7202-572.47-10 Printing &Binding 625 700 1,500 114
001-7202-572.52-10 Gasoline 0 1,180 3,265 177
001-7202-572.52-20 Misc. Supplies 18,332 5,326 6,680 25
001-7202-572.52-50 Uniforms 2,642 3,570 4,959 39
001-7202-572.52-60 Building Supplies 7,451 11,262 10,200 (9)
001-7202-572.52-70 Medical Supplies 0 3,4001 4,000 18
001-7202-572.54-20 Memberships 0 0 200 100
001-7202-572.63-10 Improv. Other Than Bldg. 0 38,000 0 (100)
001-7202-572.64-20 Vehicles 0 7,600 0 (100)
001-7202-572.64-30 Machines& Equipment 0 17,685 1,000 (94)
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Fire Department (Beach Division)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %Actual Adj. Budget Adopted Chg.
001-7202-572.71-10 Principal 6,845 6,178 1,533 (75)
001-7202-572.72-10 Interest 497 158 11 (93)
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TOTALS 509,1351 656,090 590.424 (10) 1
Major Variance or Highlights of the Department 1
Category/Line Item Amount Explanation
Parking Enforcement Specialist are transferred to Rec.
Personal Services 4,568 Admin.
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines&Equip. $1,000 Resuscitator
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City of Dania Beach
FY 05 Program Modification Request Form
Request: Two Full - Time Marine Rescue Officers
Dept.: Recreation Division Beach
tFund General Fund Priority 1 Total Impact $85,286
Justification (Expected Outcome):
Presently we have three full-time people five out of seven days. With the addition of these two positions it
will aid in the overall safety coverage issues and assure that the City has the best trained employees
available to assist in keeping the Beach a safe place to frequent.These positions would give us the ability to
schedule them on a permanent basis, not when they are available.Situations arise on a regular basis when
the part-timers other full-time jobs require them to fill in, which leaves us short handed and then we have to
make it up via the full-time people,(over time) or we are left in an unsafe condition of short staffed. With the
addition of the two full-time people we can ease this problem tremendously.We now have people committed
to our Division
Alternatives/Adverse impact if not funded:
Continued lack of staffing,would jeopardize Public Safety if no additional personnel are acquired.
Budget Impact
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Expenditure:
Line Item Description of Request Cost
12-10 Salaries 2 Marine Rescue Officers 2,168hrs ea/incl holidays) $12.27/hr $53,203
21-10; 20 FICA FICA/Medicare $4,070
23-10 Health Ins Health Insurance $23,328
24-10 Work Comp. Worker's Compensation $3,735
40-10 Training Training $150 each $300
52-50 Uniforms Uniforms $325 each $650
Retirement& Health Insurance Benefits Not included
Total $85,286
Revenue:
Line Item Description of Funding Amount
1 Total 0
FUNDED ONE POSITION $42,643
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• Department of Public Services
Services, Functions and Activities:
The Department of Public Services stewards the city's infrastructure through the maintenance of public
streets, alleys, and parking lots,public buildings and grounds, including cemeteries, street lighting and
traffic signals; parkway restoration and trees. The Department is also responsible for the production
and distribution of water; the collection and distribution of wastewater; the collection of solid waste
and recycling; as well as the provision and oversight of civil engineering and capital planning and
construction. In addition, Public Services maintains all city-owned equipment, including fire and other
city owned vehicles.
The Public Services Department effectively operates through 6 functions as follows:
Right of Way/Street Maintenance
This includes responsibility for street sign maintenance, repair and minor reconstruction of city owned
streets, sidewalk repairs, bulk trash collection, city-owned parking, and storm sewer structures within
the corporate limits.
Parks Maintenance Services
Provides service for the care of all public grounds and trees, including state and county ROW trees.
This includes new tree planting, tree spraying, tree trimming, weed spraying, brush removal, arterial
landscaping restoration,parking lot and public building grounds maintenance including cemeteries.
Small neighborhood parks is included in this division. The focus is to insure these parks are brought
up to meet ADA requirements.
Building Maintenance
Responsibility includes routine maintenance of all municipal buildings and city-owned rental property.
The maintenance areas include heating and air conditioning systems, ventilation, plumbing, minor
structural and roofing systems, and all minor repairs and replacements, as well as miscellaneous
requests not handled by other divisions. This division is also responsible for minor electrical
maintenance requirements of municipal buildings.
Utilities/Equipment Maintenance
Responsible for the environmentally safe operation and maintenance of utilities including water
distribution and metering system, and the sanitary and storm sewer collection system. It is also
responsible for the operation of the City's Central Garage and for the environmentally safe
maintenance of all city-owned mechanical equipment including Fire, Parks, Public Services vehicles,
and other city vehicles. Also responsible for lift station and pump equipment repairs required for the
utilities operation.
Water Treatment Plant
Responsible for the operation and maintenance of the city's 3MGD water treatment plant, the potable
waterwell supply, water quality and storage reservoirs and pumping station systems.
84
Engineering
Responsible for the planning, design and/or review of plans for city construction projects, as well as '
construction supervision, inspection and administration of all Public Services projects. Utility system
records and city maps are maintained by this division. All utility locations requested by contractors or
other Public Services divisions are provided by under this function. Reviews and approves all site
plans for private property development will also be part of the responsiblity.
The administration of this department is responsible for managing violations within the cities right of
way, lot clearing violations, liens placed against property owners for violations to city code under its
jurisdiction and administering the refuse collection throughout the city. Additional responsibilities of
this office also include the administration of all other utilities within the city which include lighting,
telephone and fiber optic networks, and the administration of traffic issues including traffic calming
devices.
Under the direction of a Licensed Professional Engineer this department has eliminated the majority
of engineering outsourcing and allows the city to plan, assess and manage the design of utility and
facility infrastructure projects in house. Project management of SRF funded utilty projects is
managed through this office as well as the assistance in the management of most CDBG grants to
provide proper technical application and engineering oversight of monies obtained in the grants.
FY 2004 Accomplishments:
➢ Restructured Public Services organization to provide better effectiveness in operation and
channels of responsibility.
➢ Developed engineering department as a key component for the planning, design and
construction of citywide infrastructure for the support of re-development.
➢ Engaged engineering study to identify lighting deficiencies and provide lighting
improvements for annexed areas such as Ravenswood and Lauderdale Estates.
➢ Engaged CPTED study for the DBHCA and TVCA to provide comprehensive measures for
crime prevention though environmental applications including traffic management, lighting
and BSO crime prevention applications.
➢ Continued coordination with the Florida Department of Transportation and Broward County
in the rehabilitation, traffic management improvements, and drainage improvements along
Dania Beach Blvd, Stirling Road, Federal Highway and Ravenswood Road.
➢ Mapped out the Capital Improvement Requirements required to move forward with a
comprehensive five year Water/Wastewater/Stormwater Capital Improvement Program.
➢ Department is moving ahead with the design and construction of a new 1.5 Million Gallon
Storage Tank at the Water Treatment Plant.
➢ The department engaged in a new 50150 sidewalk repair program citywide
➢ Repairs and installation of sidewalks were performed in the newly annexed areas, west of
Interstate 95.
➢ Worked with Parks Department on various projects including Frost Park and Meli Park.
➢ Implemented Safety Training Program for Public Work Employees
➢ Developed initial assessment to engage in the Wastewater Conveyance Repairs Citywide
85
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Coordinated major drainage improvements in the SE area with parallel FDOT US 1
. improvement project.
➢ Executed landscape improvements on US-1 north of Griffin Road
➢ Department continued with the upgrading of distribution pipes in the southeast area.
➢ Redefined the pumping requirements and equipment and basin reconstruction along SE 51"
Ave.
➢ Cleared debris and constructed a new road base behind the City's Water Treatment Plant.
➢ Installed trees in various areas of the city.
➢ Developed preliminary plans for the upgrade and security of the Public Services Compound
➢ Monitored solid waste pickup throughout the city.
➢ Maintained vacant lots throughout the city.
➢ Cited properties in violation of vacant lot ordinance requirements.
➢ Fleet maintenance and preventative maintenance of all city vehicles.
➢ Acquisition of new Service Vehicles.
➢ Reconfigured backflow compliance program.
Issues:
➢ Water distribution and water quality is the most important issue in the near future for the City
Y
of Dania Beach. The City is moving forward with its slated 11 Million Water infrastructure
capital improvement program, under state revolving funds, which will take into account the
rehabilitation of existing transmission systems to provide proper supply for anticipated
redevelopemnt. The program will also incorporate the upgrade of the City's existing 3 MGD
Water Treatment Facility through the construction of a new 1.5 Million Gallon Ground Storage
Facility as well as a new hybrid nano-filtration/lime softening system and the upgrade the high
service pumps to distribute up to 4.5 MGD of average daily demand to its projected design
year of 2025. The program will also include the implementation of a Capacity, Management,
Operation, and Maintenance Program for wastewater distribution which will take into account
performance measures such as existing lift station operability, an RDII I/I evaluation and
subsequent improvements, as well as the implementation of lateral repairs city wide to reduce
excess rainfall infiltration flows into City sewers. The program will also address flood
abatement issues on key affected areas, such as the southeast neighborhood, through the
construction of conveyance and flood distribution and flood storage/staging systems. The
program will be funded through State Revolving Funds, and Impact Fees. Curtailing the
upgrade of this system will adversely impact the growth of the city thereby reducing future
revenues.
➢ The Department will continue to coordinate traffic issues citywide with both FDOT and the
County. As our city and the region grow and more development takes place, more internal as
wel as external traffic is anticipated to pass through our City. It is critical that proper planning
be considered to abate traffic impacts into our community.
➢ The Department is also engaged in the implementation of a citywide sidewalk repair program
which will excersise the substantial improvement and betterment of our sidewalks within a five
year program. In joint coordination with Code Enforcement and the Finance Departemnt,
Public Services will assist in the implementation of a 50/50 cost sharing program between the
City and its residents to formulate a better incentive which will help expedite sidewalk repairs.
86
➢ Lighting Improvements are a critical component to the overall safety and crime prevention of
our community. The department is presently finalizing a lighting master plan for the •
Ravenswood and Lauderdale Estate communities. This study is anticipated to reveal
opportunities for illumination improvements as well as the need for added poles for upgraded
lighting infrastructure. Through anticipated CDBG funding, the program will continue to
evaluate other communities and provide lighting solutions where presently needed. ,
➢ Compliance matters must continue to insure compliance with Federal, State and City codes.
Much of the infrastructure and administration required to insure compliance has been
neglected for many years. it is imperative that the city address these issues to avoid future
violations and fines imposed by these agencies.
FY 2005 Key Objectives:
Objective 1: Water/Wastewater: Implement the Integrated Waterworks Capital Improvement
Program. The execution of this program will assure the City the proper infrastructure
required to sustain anticipated re-development. It will also ensure the environmental
compliance required for potable, waste and storm water systems. Construct 1.5
Million Gallon Water Tank to provide for fire flows as requested by BCDOH.
Implement phase I of stormwater improvements for the southeast section of the city.
Coordinate all utility construction along main arterials with FDOT in order to curtail 5
year construction moratorium following rehabilitation of US 1, Stirling Road, and
Dania Beach Blvd. Dovetail WTP improvements with comprehensive security
measures to effectively minimize existing plant vulnerability level.
Objective 2: Right of Way: Coordinate traffic and traffic si alization imp rovements on arterials
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and local city streets, Coordinate ROW improvements with FDOT and the County
taking into account City beautification and re-development planning. Engage 50150
sidewalk reconstruction incentive program which will reimburse participant property
owners up to a 50% of the city repair costs to promote pedestrian safety. Continue
Lighting Master Planning for Annexed areas. Evaluate and repair city owned seawalls.
Objective 3 City Buildings/Parks: Fund and monitor preventive maintenance program for all City
buildings. Continue to foster new tree planting and landscaping, as well as
maintenance and improvement of existing trees and landscapes.
Objective 4: Environment: Promote public environmental awareness through public outreach,
policy planning and implementation of environmental programs such as Save our
Swales,National Pollutant Discharge Elimination, to bring the City into compliance
with environmental Federal, State and local mandated standards and administrative
codes.
Objective 5: Staffing: Develop an Engineering Department. Administer and oversee organizational
and staffing activities and changes to ensure adequate resources for an effective Public
Works operation. Continue expanding safety training for all PS employees. Continue
to implement customer commitment program. Promote traning and proficiency and
safety in the use of latest equipment and machinery.
87
Performance Measures:
• FY 2003 FY 2004 FY 2005
Actual Projection Goals
Integrated Waterworks Capital Improvement Program 100% 100% 100%
tROW,Traffic/Signalization and Lightning Improvements 95% 98% 100%
City Buildings 90% 95% 100%
Environment 90% 95% 100%
Organizational Structure/Safety Programs 90% 95% 100%
Personnel Summary
Position Full Time Part Time Salaries
Director of Public Services 1 $ 78,495
Engineering Project Manager 1 $ 60,000
Public Works &Utilities Superintendent 1 $ 54,625
Administrative Coordinator 1 $ 38,475
Administrative Specialist 1 $ 25,674
Trades Mechanic II 2 $ 73,953
Trades Maintenance Supervisor 1 $ 46,767
Crew Leader 3 $ 102,815
Landscape/Grounds Tech I 2 $ 52,970
Landscape/Grounds Tech II 3 $ 86,344
Maintenance Worker/Equipment Operator I 7 $ 188,826
Public Works Supervisor 1 $ 48,171
Maintenance Worker/Equipment Operator II 3 $ 98,250
Maintenance Equipment Operator III 2 $ 88,462
Fleet Mechanic/Service Coordinator 1 $ 44,540
Cemetery Caretaker 1 $ 30,146
Chief Treatment Plant Operator 1 $ 55,917
Treatment Plant Operator I 4 $ 168,743
Treatment Plant Operator II 1 $ 44,540
Irrigation Mechanic 1 $ 32,101
Utilities Mechanic 5 $ 182,463
Compliance Officer 1 $ 30,146
Compliance Inspector 1 $ 33,741
t Parks & Landscape Supervisor 1 $ 48,171
Meter Reader 1 $ 27,362
Total 47
Salaries include COLA, merit, and step increase for FY 2005 where applicable.
88
t
i
� Public Services
4 ' Administration
Department of Public Servic
es
ces
(Administration Division)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-3901-539.12-10 Regular 0 89,970 135,766 51
001-3901-539.14-10 Overtime 0 200 400 100
001-3901-539.15-10 Longevity Pay 0 3,797 4,016 6
001-3901-539.15-40 Accrued Leave Buyback 0 0 2,500 100
001-3901-539.21-10 FICA Taxes 0 6,930 9,929 43
001-3901-539.21-20 Medicare Taxes 0 1,621 2,322 43
001-3901-539.22-10 Retirement Contributions 0 25,446 25,023 (2)
001-3901-539.23-10 Life & Health Insurance 0 25,446 22,101 (13)
001 3901 539.24-10 Workers' Compensation 0 372 470 26
001-3901-539.31-30 Consultant Engineers 0 0 0 100
001-3901-539.34-10 Contractual Service 0 1,521 0 (100)
001-3901-539.40-10 Training & Per Diem 0 1,500 1,500 0
001-3901-539.40-30 Expense Account 0 2,700 2,700 0
001-3901-539.41-10 Telephone 0 3,078 4,488 46
001-3901-539.43-20 Electricity 0 630 585 (7)
001-3901-539.44-10 Equipment Rentals 0 1,134 1,566 38
001-3901-539.44-20 Trailer Rentals 0 4,050 4,050 0
001-3901-539.46-40 Building Maintenance 0 0 300 100
001-3901-539.51-10 Office Supplies 0 310 3,000 868
001-3901-539.52-10 Gasoline 0 0 1,000 100
001-3901-539.52-20 Misc. Supplies 0 0 2,400 100
001 3901 539.52-60 Building Supplies 0 1,350 1,575 17
001-3901-539.64-10 Computer 0 2,968 2000 (33)
, M •: I ,
TOTALS 0 173,023 227,6911 32
89
City of Dania Beach
FY 04 Program Modification Request Form
Request: Engineering Project Manager
Dept.: Public Services Division
Fund General, Capital Projects Priority 1 Total Impact $15,760
Water, Sewer& Stormwater
tJustification (Expected Outcome):
This is professional engineering work of more than average difficulty in the management of citywide Capital Improvement
Projects.Work involves responsibility for providing direction and administration of engineering/construction projects through
consultants and contractors. Responsibilities also include analyzing special conditions/circumstances which arise on the
projects, assisting the Public Services Director with reviewing and approving city's permits and with solving difficult or unusual
engineering and construction problems and assisting in the implementation of citywide infrastructure objectives. In addition,
position will prepare and process requests for Letters of Interest involving contractors and consultants,review and process
change orders, pay requests, claims,and evaluate contractor bids prior to award. Incumbent will exercise considerable
independent judgment in the application of the principles and practices of engineering, and construction oversight and the
administration of a variety of engineering and construction projects.
' Alternatives/Adverse impact if not funded:
The implementation of this position is critical in the successful implementation of capital projects citywide.
Professional management and stewardship of city projects will further guarantee the City quality deliverables.
Conversely, the City will need to continue to outsource this work at considerable costs with less control and less
assurance of the City's best interests being protected. Proper engineering and construction methods may not be
checked as stringently and permiting and reviews may be held up resulting in extra costs and project delays.
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salary $60,000
21-10 FICA FICA Match $4,590
23-10 Insurance Health Insurance $11,582
24-10 Worker's Comp Worker's Compensation $228
41-10 Telephone Telephone $360
1 52-10 Gas Vehicle Use $1,000
52-20 Misc. Supp Miscellaneous supplies $3,000
64-10 Computer Computer $2,500
Total $83,260
Revenue:
Line Item Description of Funding Amount
Plan Review for permits $67,500
Total $67,500
FUNDED
90
1
1
i�
1
1
i
� Cemetery
y
t
t
t
i
i
i
1
1
Department of Public Services
(Cemetery Division)
. Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-1901-519.12-10 Regular 28,146 29,127 30,147 4
001-1901-519.14-10 Overtime 2,686 3,500 3,500 0
1 001-1901-519.15-10 Longevity Pay 2,533 2,767 3,015 9
001-1901-519.21-10 FICA Taxes 2,365 2,512 2,542 1
001-1901-519.21-20 Medicare Taxes 553 588 594 1
001-1901-519.22-10 Retirement Contributions 6,499 81551 9,337 9
001-1901-519.23-10 Life & Health Insurance 10,830 5,628 6,486 15
001-1901-519.24-10 Workers' Compensation 2,678 2,381 21366 (1)
ll
001-1901-519.31-10 Professional Services 2,025 0 0 0
001-1901-519.34-10 Contractual Service 232 300 300 0
001-1901-519.41-10 Telephone 0 360 350 (3)
001-1901-519.43-20 Electricity 2,783 2,916 3,050 5
001-1901-519.46-10 Equipment Maintenance 603 865 1,000 16
001-1901-519.46-30 Vehicle Maintenance 0 1,200 600 (50)
001-1901-519.46-50 Grounds Maintenance 9,761 9,540 10,000 5
001-1901-519.52-10 Gasoline 995 1,000 1,501 50
001-1901-519.52-20 Misc Supplies 163 3,135 2,000 (36)
001-1901-519.52-30 Computer Software 0 3,297 0 (100)
001-1901-519.52-50 Uniforms 0 120 120 0
001-1901 519.52-60 Building Supplies 2,3561 500 0 (100)
001 1901 519 64 30 Machines & Equipment 0 0 3,000 100
TOTALS 75,208 78,287 79,908 2
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines & Equip. $3,000 Tent
91
1
i
t
i
1
� Construction
� Maintenance
i J
Department of Public Services
(Construction and Maintenance Division)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-3902-539.12-10 Regular 105,088 109,110 120,719 11
1 001-3902-539.14-10 Overtime 5,890 5,500 7,000 27
001-3902-539.15-10 Longevity Pay 3,366 4,202 5,505 31
001-3902-539.15-40 Accrued Leave Buyback 8,615 4,500 3,000 (33)
001-3902-539.21-10 FICA Taxes 8,993 8,775 9,705 11
001-3902-539.21-20 Medicare Taxes 2,103 2,052 2,270 11
001-3902-539.22-10 Retirement Contributions 22,319 30,685 38,272 25
001-3902-539.23-10 Life & Health Insurance 32,494 42,411 46,658 10
001 3902-539.24-10 Workers' Compensation 20,289 7,291 7,876 8
001-3902-539.34-10 Contractual Service 714 780 780 0
001-3902-539.40-10 Training & Per Diem 195 750 750 0
001-3902-539.41-10 Telephone 1,154 1,224 1,200 (2)
I001-3902-539.44-10 Equipment Rentals 0 0 300 100
001-3902-539.46-30 Vehicles Maintenance 637 1,250 1,500 20
001-3902-539.46-40 Building Maintenance 240 0 0 100
001-3902-539.52-10 Gasoline 2,401 3,000 3,510 17
001-3902-539.52-20 Misc. Supplies 769 2,500 2,100 (16)
001-3902-539.52-50 Uniforms 93 900 700 (22)
001-3902-539.52-60 Building Supplies 0 500 500 0
TOTALS 215,360 225,430 252,345 12
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
.12-10 Salaries 11,609 Employee reclassed to a higher salary in FY 2004.
92
Fleet
Management
Department of Public Services
(Fleet Management Division)
Acct. Number Account Description
FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-3903-539.12-10 Regular 41,584 43,033 44,540 4
001-3903-539.14-10 Overtime 1,709 1,500 1,600 7
001-3903-539.15-10 Longevity Pay 4,158 4,303 4,454 4
001-3903-539.15-40 Accrued Leave Buyback 3,358 2,000 2,500 25
001-3903-539.21-10 FICA Taxes 3,608 3,624 3,781 4
001-3903-539.21-20 Medicare Taxes 844 848 884 4
001-3903-539.22-10 Retirement Contributions 9,696 12,819 14,510 13
001-3903-539.23-10 Life & Health Insurance 10,8301 14,137 15,5531 10
001 3903 539 24-10 Workers' Compensation 2,977 1,648 1,653 0
001-3903-539.34-10 Contractual Service 256 250 300 20
001-3903-539.40-10 Training & Per Diem 0 250 250 0
001-3903-539.41-10 Telephone 393 360 350 (3)
001-3903-539.46-10 Equipment Maintenance 149 400 400 0
001-3903-539.46-30 Vehicles Maintenance 951 720 1,000 39
001-3903-539.46-40 Building Maintenance 223 0 50 100
001-3903-539.49-30 Permits& Licenses Fees 0 550 700 27
001-3903-539.51-10 Office Supplies 0 0 100 100
001-3903-539.52-10 Gasoline 452 720 1,230 71
001-3903-539.52-20 Misc. Supplies 8,705 10,450 9,500 (9)
001 3903 539.52-50 Uniforms 0 0 130 100
TOTALS 89,893 97,612 103,4851 6
11
93
Streets
Department of Public Services
(Streets Division)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-4101-541.12-10 Regular 262,120 278,711 291,675 5
001-4101-541.14-10 Overtime 24,419 14,450 8,000 (45)
001-4101-541.15-10 Longevity Pay 9,930 8,252 8,307 1
001-4101-541.15-40 Accrued Leave Buyback 7,540 5,000 5,000 0
001-4101-541.21-10 FICA Taxes 21,495 21,859 18,581 (15)
001-4101-541.21-20 Medicare Taxes 5,027 5,112 5,182 1
001-4101-541.22-10 Retirement Contributions 56,510 77,710 75,974 (2)
001-4101-541.23-10 Life& Health Insurance 97,467 124,916 139,974 12
001-4101-541.24-10 Workers' Compensation 17,242 20,867 22,360 7
001-4101-541.31-30 Consultant Engineers 4,701 6,000 0 (100)
001-4101-541.34-10 Contractual Services 4,642 5,280 5,400 2
001-4101-541.40-10 Training & Per Diem 4,471 1,900 2,000 5
001-4101-541.40-20 Edu Reim/Re-Certification 0 2,400 2,400 0
001-4101-541.41-10 Telephone 6,202 4,440 2,400 (46)
001-4101-541.43-10 Water 5,869 7,200 6,500 (10)
001-4101-541.43-20 Electricity 181,398 196,200 204,000 4
001-4101-541.44-10 Equipment Rentals 4,817 7,610 5,000 (34)
001-4101-541.46-10 Equipment Maintenance 12,169 11,500 13,000 13
001-4101-541.46-20 Communication Equip Maint 348 500 500 0
001-4101-541.46-30 Vehicle Maintenance 29,348 22,800 15,000 34
001-4101-541.46-40 Building Maintenance 0 2,000 500 (75)
001-4101-541.46-50 Grounds Maintenance 94,139 108,810 112,000 3
001-4101-541.46-60 Streets Maintenance 181,157 220,000 278,800 27
t001-4101-541.47-10 Printing & Binding 260 500 500 0
001-4101-541.52-10 Gasoline 27,898 35,800 35,617 (1)
001-4101-541.52-20 Misc Supplies 24,845 14,000 15,000 7
001-4101-541.52-40 Chemical Supplies 1,389 1,500 1,100 (27)
001-4101-541.52-50 Uniforms 653 2,700 2,000 (26)
001-4101-541.52-60 Building Supplies 1,053 500 500 0
001-4101-541.53-10 Road Materials& Supplies 11,925 24,000 10,000 (58)
001 4101 541 54-20 Memberships 0 400 400 0
001-4101-541.64-20 Vehicles 13,942 0 0 0
� � .
;.
94
Department of Public Services
(Streets Division) I
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-4101-541.71-10 Principal 106,688 75,513 31,564 (58)
001-4101-541.72-10 Interest 7,589 3,334 1,085 (67)
r
001-4101 541.99-30 Reserve For Comp Plan 0 153,400 142,000 (7)
TOTALS 1,227,253 1,465,164 1,462,319 (0)
Major Variance or Highlights of the Department
Category/Line Item Amount
k
Explanation
46-60 Street Maint 58,800 Funded 50/50 resident and City's share of sidewalk repairs
95
1
1
Parks
� Maintenance
4
1
1
1
1
1
1
1
1
Department of Public Services
(Parks Maintenance Division)
• Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-3904-572.12-10 Regular 50,819 101,622 106,890 5
001-3904-572.14-10 Overtime 986 2,000 2,000 0
001-3904-572.15-10 Longevity Pay 0 4,020 4,817 20
001-3904-572.15-40 Accrued Leave Buyback 0 300 1,500 400
001-3904-572.21-10 FICA Taxes 3,763 8,044 8,257 3
001-3904-572.21-20 Medicare Taxes 880 1,701 1,931 14
001-3904-572.22-10 Retirement Contributions 9,456 26,832 33,878 26
001-3904-572.23-10 Life & Health Insurance 01 34,184 37,591 10
001 3904 572.24-10 Workers' Compensation 2,930 71177 7,845 9
001-3904-572.34-10 Contractual Services 678 720 720 0
001-3904-572.40-10 Training & Per Diem 105 500 500 0
001-3904-572.41-10 Telephone 604 1,116 1,115 (0)
001-3904-572.43-10 Water 62 80 160 100
001-3904-572.43-20 Electricity 265 389 540 39
001-3904-572.44-10 Equipment Rentals 506 5,180 2,500 (52)
001-3904-572.46-10 Equipment Maintenance 1,608 3,000 3,000 0
001-3904-572.46-30 Vehicles Maintenance 745 2,000 1,500 (25)
001-3904-572.46-40 Building Maintenance 0 3,000 2,000 (33)
001-3904-572.46-50 Grounds Maintenance 77,779 98,076 102,000 4
001-3904-572.52-10 Gasoline 1,490 4,000 9,405 135
001-3904-572.52-20 Misc. Supplies 4,293 13,100 10,000 (24)
001 3904 572.52-50 Uniforms 0 760 750 (1)
a
001-3904-572.63-10 Improv. Other Than Bldg. 0 8,640 0 (100)
001-3904-572.64-30 Machines & Equipment 0 0 1,500 100
TOTALS - 156,969 326,441 340,399 4
Capital Outlay
Account No. Account Description Amount Project Description
.64-30 Machines & Equip. $1,500 Trencher
96
1
1
�I
1
1
1
1
� Solid Waste
1
1
1
1
1
1
1
Department of Public Services
(Solid Waste Services)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-3401-534.14-10 Overtime 0 0 8,000 100
001-3401-534.21-10 FICA Taxes 0 0 496 100
001-3401-534.21-20 Medicare Taxes 0 0 116 100
4
I
001-3401-534.34-10 Contractual Services 1,571,169 1,614,644 1,627,520 1
TOTALS 1,571,169 1,614,644F 1,636,132 1
Major Variance or Highlights of the Department
r
Category/Line Item Amount Explanation
Currently employee O.T.was charged in Streets Division for
Personal Services 8,612 Saturday dump service available to citizens
97
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98
Department of Parks & Recreation
Services, Functions and Activities Services, Functions and Activities:
The Parks &Recreation Department is dedicated to producing quality programs and activities to
the highly diversified recreational and environmental interests of children, teenagers, adults and
senior citizens residing in, or visiting, the City of Dania Beach. The department manages and
oversees the overall operation of the City's recreation areas including; 3 recreation centers, 1
community center, 2 tennis courts,2 outdoor basketball court facilities, 2 aquatic facilities, 5
playground areas, one mile of ocean beachfront and all of the City's waterways. Additionally, the
department monitors environmental concerns throughout the City,provides a summer camp
program (ages 5-12), acts as a liaison between community and social groups wishing to utilize the
recreation and community centers,provides recreation program planning and implementation of
such programs, produces and provides support to City sponsored special events. As a department,
we are all working toward providing a safe and attractive park environment where all members of
the population may enjoy a variety of recreation programs.
The Parks &Recreation Department also encompasses and is responsible for the Parking
Enforcement Division.
FY 2004 Accomplishments:
➢ The department was instructed to take over the Centennial events in May by the City
Manager. The Cruise Night on May 22, 2004 was the Parks& Recreation Department's
Centennial kick-off event and was a huge success, thus regaining the faith of the City and
it's residents. The July 3 and 4 extravaganza followed and it too was a wonderful event
with a great turnout.
➢ Completed the construction of the Patrick J. Meli Aquatic Center. The Grand Opening
Celebration commenced on Saturday July 17, 2004.
➢ Well under way in the completion of the Frost Park Recreation Center which is anticipated
to be complete by November 2004.
➢ Eliminated the excessive mileage accruals for employees.
➢ Successfully combined East and West Senior Programs in conjunction with the "Unity
within the Community"promotion of the City and its' programs.
Issues:
➢ Patrick J. Meli Park will continue to undergo field and recreation area renovations to
include new baseball lighting, new athletic fields and other various outdoor projects.
99
FY 2005 Key Objectives:
Growth and Economic Development
Objective 1: Utilize the beachfront for more special events and market recreation programs and
promote our City's major assets.
Objective 2: To provide governmental service and physical infrastructure.
Objective 3: To continue the construction of new recreation facilities and renovating old
structures.
Objective 4: Maintaining fiscal accountability through careful management of financial
resources.
Objective 5: Work towards a goal of upgrading all facilities and programs to meet all specific
ADA standards.
Community Emphasis
Objective 1: Provide avenues of community input regarding community services, recreation and
waterway issues.
Objective 2: To provide open and candid communication in order to develop and maintain
cooperation and good relationships with the public and within the work place.
Innovation
Objective 1: To attract, train, motivate and retain a competent and cohesive work force that
delivers effective and efficient services.
Objective 2: Establish an environment fro creative ideas and innovative thinking.
Objective 3: Create incentives for employees to offer innovative ideas regarding efficiency and
productivity.
Objective 4: To continue to value employees who subscribe to a code of professionalism, ethics,
honesty and integrity in their career.
Quality
Objective 1: Provide safe and attractive park facilities for residents and visitors.
Objective 2: To provide cost effective services that efficiently utilize City resources.
Objective 3: To adequately fund and provide essential services that are needed to ensure a high
quality of life,health, safety and welfare to the residential and business
communities while preserving the historical heritage as "Broward's First City".
100
Performance Measures:
FY 2003 FY 2004 FY 2005
Actual Projection Goals
FACILITIES
• Increase facility and field rentals by 30% NA NA 100%
• Maintain efficiency ratio of facility leasing
process at I.T. Parker of 100% NA 80% 100%
AQUATICS
• Increase participation at C.W. Thomas pool
from 60 patrons a day to 100 patrons per day NA 40% 100%
• Market P.J. Meli Aquatic facility to generate
25 rentals and/or programs NA NA 100%
CUSTOMER SERVICE
• Increase volunteer participation in city wide
special events and programs to 50 NA NA 100%
RECREATION
• Increase quality standards of the Summer Program
planning and coordination to include 20% more
activities for participants NA 80% 100%
y • Increase number and quality of recreation
programs at each facility by 20% NA NA 100%
Personnel Summary
Position Full Time Part Time Salaries
Director of Parks & Recreation 1 $ 79,251
Recreation Program Manager 2 $ 69,092
Senior Program &Facilities Manager 1 $ 38,728
Recreation Leader 1 $ 28,273
Administrative Specialist II 1 $ 33,236
CSA/Parking Enforcement Specialist 1 $ 24,156
Various Part-time Positions (Based on Hours) _ * $285,178
Total 7
*NOTE: Full time Equivalency for PT= 12.93
Salaries include COLA, merit, and step increases for FY 2005 where applicable.
101
1
1
i
1
� Recreation
� Administration
y
1
1
1 i
1
1
1
I
Department of Recreation (Administration Division)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-7201-572.12-10 Regular 199,021 201,382 244,463 21
001-7201-572.13-10 Part-time 118,454 74,006 130,427 76
001-7201-572.14-10 Overtime 9,552 6,000 8,000 33
001-7201-572.15-10 Longevity Pay 9,491 9,477 0 (100)
001-7201-572.15-40 Accrued Leave Buyback 18,164 10,500 7,000 (33)
001-7201-572.21-10 FICA Taxes 24,326 20,906 27,000 29
001-7201-572.21-20 Medicare Taxes 5,589 4,752 6,314 33
001-7201-572.22-10 Retirement Contributions 44,049 55,031 75,710 38
001-7201-572.23-10 Life& Health Insurance 57,763 46,003 35,011 (24)
001 7201 572 24-10 Workers'Compensation 10,133 30,645 22,147 (28)
001-7201-572.31-10 Professional Services 12,970 8,050 13,700 70
001-7201-572.31-60 Community Bus Svc. 114,912 123,000 129,000 5
001-7201-572.40-10 Training & Per Diem 3,248 5,200 3,800 (27)
001-7201-572.40-20 Edu Reim & Certification 0 0 1,900 100
001-7201-572.40-30 Expense Account 6,426 7,300 7,300 0
001-7201-572.41-10 Telephone 4,670 4,200 3,735 (11)
001-7201-572.43-20 Electricity 1,625 1,500 3,000 100
001-7201-572.44-10 Equipment Rentals 5,719 5,243 1,140 (78)
001-7201-572.44-20 Trailer Rentals 5,589 5,640 0 (100)
001-7201-572.44-30 Misc. Rentals 0 1,933 5,600 190
001-7201-572.46-10 Equipment Maintenance 549 549 2,800 410
001-7201-572.46-30 Vehicles Maintenance 975 3,620 3,120 (14)
001-7201-572.46-40 Building Maintenance 0 2,700 1,004 (63)
001-7201-572.47-10 Printing & Binding 60 800 1,000 25
001-7201-572.48-10 Promotional Activities 0 0 1,000 100
001-7201-572.51-10 Office Supplies 1,558 3,000 2,850 (5)
001-7201-572.52-10 Gasoline 4,071 3,500 2,232 (36)
001-7201-572.52-20 Misc. Supplies 7,099 6,900 6,600 (4)
001-7201-572.52-40 Chemical Supplies 0 700 0 (100)
001-7201-572.52-50 Uniforms 1,618 478 2,070 333
001-7201-572.52-60 Building Supplies 0 1,000 2,900 190
001-7201-572.52-70 Medical Supplies 0 0 300 100
001-7201-572.54-10 Books, Subscriptions 985 300 350 17
001 7201-572 54-20 Memberships 0 600 890 48
102
Department of Recreation (Ad
ministration Division)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-7201-572.63-10 Improv. Other Than Bldg. 9,450 0 0 0
001-7201-572.64-30 Machines& Equipment 0 5,000 0 (100)
TOTALS 678,066 649,915 752,363 16
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Employee reclassed in FY 2004 from Recreation Leader to
.12-10 Salaries 43,081 Program Manager, and transfers in full-time Parking
Enforcement Officer from Beach
Transfers part-time Parking Enforcement Officers from
.13-10 Other Salaries 56,421 Beach to Rec.Admin in FY 2005; budget part-time staff for
Frost Park when the Center is completed
.31-10 Prof. Services 5,650 Entertainment for July 4th and New Year Eve
Repairs of parking meters was budgeted under Beach
46-10 Equip. Maint 2,251 division in FY 2004
103
City of Dania Beach
FY 05 Program Modification Request Form
Request: Dania Beach Cruise Nights
Dept.: Recreation Division Administration
Fund General Fund Priority 3 Total Impact $6,400
Justification (Expected Outcome):
The Parks and Recreation Department will be implementing Cruise Night every second Saturday of the
month, for a total of 12 Cruise Nights per year. The costs incurred are due to the DJ entertainment, food
supplies and miscellaneous supplies.
Alternatives/Adverse impact if not funded:
Budget Impact
Expenditure:
Line Item Description of Request Cost
31-10 Prof Svc DJ Entertainment $3,600
52-20 Mis Supplies Miscellaneous Supplies $3,200
44-30 Rentals Nights Rentals $400 per month $4,800
Total $11,600
Revenue:
Line Item Description of Funding Amount
Retail Sales $1,200
Food Sales $4,000
Total $5,200
• FUNDED $3,200 EVERY OTHER MONTH
104
1
1
1
1
W . Thomas Park
M
i
i
1
1
1
1
1
Department of Recreation (C.W. Thomas Park)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Ad'. Budget Adopted Chg.
001-7203-572.13-10 Part-time 19,781 25,376 42,763 69
001-7203-572.21-10 FICA Taxes 1,226 1,573 2,651 69
001-7203-572.21-20 Medicare Taxes 287 368 621 69
001-7203-572.24-10 Workers' Compensation 1,344 1,682 2,748 63
001 7203 572 43-10 Water 4,311 4,090 4,780 17
001-7203-572.43-20 Electricity 10,735 14,052 12,740 (9)
001-7203-572.46-10 Equipment Maintenance 485 2,450 750 (69)
001-7203-572.46-40 Building Maintenance 5,915 4,362 4,579 5
001-7203-572.46-50 Grounds Maintenance 0 0 0 0
001-7203-572.52-20 Misc. Supplies 4,608 5,055 2,040 (60)
001-7203-572.52-40 Chemical Supplies 3,563 5,000 6,500 30
001-7203-572.52-50 Uniforms 1,413 592 685 16
001-7203-572.52-60 Building Supplies 2,8591 2,400 1,000 (58)
,��. ,sue.. ��.® "u' '. • • 11` as � ."l Irv.:
001-7203-572.63 10 Improv. Other Than Bldg. 0 4,500 3,150 (30)
p. �.
MM
TOTALS 56,527 71,500 85,007 19
Major Variance or Highlights of the Department
ME
Category/Line Item Amount Explanation
.13-10 Other Salaries 17,387 Extended hours of operation for public swimming and
lessons to children for swimming lesson
Operating Expenses (4,927) Based on trend history
Capital Outlay
41
Account No. Account Description Amount Project Description
.63-10 Improv. Other than Bldg. $3,150 Fence Repairs
•
105
i
i
i
1
1
1
T . Parker
4
r
Department of Recreation
p ec eation (I.T. Parker Community Center)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-7204-572.13-10 Part-time 22,904 26,463 26,463 0
001-7204-572.21-10 FICA Taxes 1,434 1,641 1,641 0
001-7204-572.21-20 Medicare Taxes 335 384 384 0
001-7204-572.24-10 Workers' Compensation 1,260 1,753 1,699 (3)
W7
smi IoImMai,� • �...
001-7204-572.40-10 Training & Per Diem 170 400 400 0
001-7204-572.43-10 Water 1,651 2,500 1,800 (28)
001-7204-572.43-20 Electricity 14,358 16,848 13,000 (23)
001-7204-572.46-10 Equipment Maintenance 402 1,275 1,040 (18)
001-7204-572.46-20 Communication Equip Mtn. 0 200 200 0
001-7204-572.46-40 Building Maintenance 4,317 6,575 6,575 0
001-7204-572.46-50 Grounds Maintenance 2,305 2,920 3000 3
001-7204-572.51-10 Office Supplies 741 400 500 25
001-7204-572.52-20 Misc. Supplies 2,731 4,980 6,350 28
001-7204-572.52-50 Uniforms 01 350 200 (43)
001-7204-572.52-60 Building Supplies 1,589 6,040 3,180 (47)
�ppw �� �
001-7204-572.62-10 Buildings 0 20,000 0 (100)
001-7204-572.63-10 Improv. Other Than Bldg. 0 2,500 0 (100)
001-7204-572.64-30 Machines & Equipment 0 3,200 0 (100)
ti
} :f
TOTALS 54,197 105,819 66,423 (37)
Major Variance or Highlights of the Department
,err .,;:rim^'�' � :Sr m, s : •�,:::.
Category/Line Item Amount Explanation
Operating Expenses (6,243) Based on trend history
•
106
1
1�
1
1
1
1
� Frost Park
4
t
t
t
Department of Recreation (Frost Park)
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Ad'. Budget Adopted Chg.
001-7205-572.12-10 Regular 0 0 28,273 100
001-7205-572.21-10 FICA Taxes 0 0 1,752 100
001-7205-572.21-20 Medicare Taxes 0 0 410 100
001-7205-572.22-10 Retirement Contributions 0 0 0 100
001-7205-572.23-10 Life& Health Insurance 0 01 11,5821 100
001-7205-572.24-10 Workers' Compensation 0 0 1,809!t6699
Nil IBM
001-7205-572.41-10 Telephone 0 0 300
001-7205-572.43-10 Water 14,365 12,000 19,380
001-7205-572.43-20 Electricity 11,375 10,294 17,400
001-7205-572.44-10 Equipment Rentals 0 600 600 0
001-7205-572.46-10 Equipment Maintenance 358 1,200 1,260 5
001-7205-572.46-40 Building Maintenance 0 0 640 100
001-7205-572.46-50 Grounds Maintenance 857 9,100 0 (100)
001-7205-572.48-10 Promotional Activities 0 0 500 400
001-7205-572.51-10 Office Supplies 0 400 2,020 405
001-7205-572.52-20 Misc. Supplies 3,368 3,340 10,390 211
001-7205-572.52-50 Uniforms 0 252 505 100
001-7205-572.52-60 Building Supplies 639 1,400 3,000 114
001-7205 572.54-20 Memberships 0 200 500 150
001-7205 572 64-10 lComputer 0 1,301 0 (100)
TOTALS 30,9621 40,087 100,3211 150
Major Variance or Highlights of the Department
IF; All
Category/Line Item Amount Explanation
Operating Expenses 17,709 New Center is scheduled to open in November, 2004
r107
I
City of Dania Beach
FY 04 Program Modification Request Form
Request: Full-Time Recreation Leader 0
I
Dept.: Parks& Recreation Division Frost Park
Fund General Fund Priority 1 Total Impact $18,638
Justification (Expected Outcome):
It is imperative to have a full-time recreation leader to oversee daily operations, supervise programs and patrons
and maintain routine records, reports and equipment. Furthermore, a facility of this grandeur would require an on
site supervisor to coordinate and organize concurring events and/or activities.Additional responsibilities required
of this position will include: leading city recreation programs and activities, staff supervision, recreation program
planning, oversight, and program evaluation.Assignments require coordination of programs and activities for all
age groups.Although this position will function as part of a team, it will be necessary to independently plan and
implement projects. The progress of major activities will be reported through periodic meetings with the
Department Director.Additionally, this position will assist in coordinating a wide variety of events and activities,
such as, sports tournaments, pool activities, arts and crafts festivals, and city-wide special events. This position
will also facilitate the set up and break down of all equipment before and after scheduled activities.
Alternatives/Adverse impact if not funded:
The adverse impact, if not funded, would negatively effect the efficiency in opening a state-of-the-art community
center and would hinder the effectiveness and quality of the recreation programs and events.
Budget Impact
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salary $28,273
21-10 FICA FICA Match $2,163
22-10 Pension Retirement Benefits $4,546
23-10 Insurance Health Insurance Coverage $11,582
24-10 Worker's Comp Worker's Compensation Premium $1,809
41-10 Telephone Cellular Phone $300
51-10 Office Supplies Office Supplies $1,000
52-20 Misc Supplies Miscellaneous Supplies $500
52-50 Uniforms Staff Uniforms $125
54-20 Memberships Memberships $500
Total $50,798
Revenue:
Line Item Description of Funding Amount
Facility/Field Rentals $7,200
Programs $24,960
Total $32,160
FUNDED
108 i
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1
1
1
� P . J . Meli
� Aquatics Center
Department of Recreation (P.J. Meli Aquatic Center)
•
Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-7206-572.13-10 Part-time 0 46,230 85,525 85
001-7206-572.21-10 FICA Taxes 0 2,866 5,302 85
001-7206-572.21-20 Medicare Taxes 0 670 1,240 85
001-7206-572.24-10 Workers'Compensation 0 3,064 5,496 79
HIM
mr
i .'
001-7206-572.40-10 Training & Per Diem 0 700 1,500 114
001-7206-572.43-10 Water 0 8,000 13,000 63
001-7206-572.43-20 Electricity 0 9,000 19,000 111
001-7206-572.46-40 Building Maintenance 0 470 3,720 691
001-7206-572.47-10 Printing & Binding 0 675 960 42
001-7206-572.48-10 Promotional Activities 0 700 1,100 57
001-7206-572.51-10 Office Supplies 300 700 133
001-7206-572.52-20 Misc. Supplies 0 7,407 7,604 3
001-7206-572.52-40 Chemical Supplies 0 7,100 27,000 280
001-7206-572.52-50 Uniforms 0 545 1,248 129
001-7206-572.52-60 Building Supplies 0 0 1,200 100
001-7206-572.52-70 Medical Supplies 0 0 1,000 100
001-7206-572.54-10 Books, Subscriptions 0 120 500 317
001-7206-572.54-20 Memberships 0 400 1,050 163
.F -
001-7206-572.62-10 Buildings 0 9,578 0 (100)
001-7206-572.63-10 Improv. Other Than Bldg. 0 59,385 0 (100)
001-7206-572.64-30 Machines& Equipment 01 9,272 4,305 (54)
sz
YVIR
TOTALS
01 166,4821 181,450 1 9
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
Personal &Operating 88,898 Operations of two pools instead of one and longer
Expenses operating hours
Capital Outlay
Account No. Account Description Amount Project Description
64-30 Machines & Equip $4,305 Aquamax Automatic
Pool Vacuum
109
P . J . Meli Park
Department of Recreation (P.J. Meli Park)
S Acct. Number Account Description FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
001-7207-572.40-10 Training & Per Diem 0 200 200 0
001-7207-572.43-10 Water 5,054 5,000 6,000 20
001-7207-572.43-20 Electricity 20,641 21,600 19,000 (12)
001-7207-572.46-10 Equipment Maintenance 33 1,750 1,500 (14)
001-7207-572.46-40 Building Maintenance 9,017 3,812 2,510 (34)
001-7207-572.46-50 Grounds Maintenance 0 800 1,260 58
001-7207-572.47-10 Printing & Binding 0 450 500 11
001-7207-572.48-10 Promotional Activities 0 800 680 (15)
001-7207-572.52-20 Misc. Supplies 4,519 3,672 3,140 (14)
001-7207-572.52-50 Uniforms 0 348 900 159
001-7207-572.52-60 Building Supplies 3,557 2,000 3,140 57
001-7207 572.54-10 Books, Subscriptions 0 60 70 17
001-7207-572.62-10 IBuildings 0 9,500 0 (100)
WIN
TOTALS 42,821 49,992 38,900 (22j
110
Summer Program
Department
p t of Recreation (Summer Program)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-7208-572.31-10 Professional Services 82,459 83,463 98,800 18
001-7208-572.40-10 Training & Per Diem 0 180 200 11
001-7208-572.44-30 Misc. Rentals 450 7,600 12,000 58
001-7208-572.47-10 Printing & Binding 0 360 360 0
001-7208-572.48-10 Promotional Activities 0 175 375 114
001-7208-572.51-10 Office Supplies 746 1,000 1,000 0
001-7208-572.52-20 Misc. Supplies 6,687 7,680 10,390 35
001-7208-572.52-50 Uniforms 3,111 2,199 2,382 8
001-7208-572.52-60 Building Supplies 01 600 6001 0
001 7208-572.54-10 Books, Subscriptions 0 150 0 (100)
TOTALS 93,4531 103,407 !126,107 22
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
31-10 Prof. Svc. 15,337 nal Center(Frost Park) for summer camp in FY
120705
111
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r � �
� Police Services
4
1
t
1
1
1
1
Pol
ice
ce
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
001-2100-521.22-10 Retirement Contributions 17,159 45,316 90,140 99
001-2100-521.31-10 Professional Services 6,897,866 6,762,362 7,194,972 6
001-2100-521.41-10 Telephone 326 336 336 0
001-2100-521.46-40 Building Maintenance 500 0 0 0
001-2100-521.47-10 Printing & Binding 216 0 0 0
001 2100 521 5 2-20 Misc. Supplies 2,591 18,400 0 0
TOTALS 1 6,918,6581 6,826,414 7,285,4481 7
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
21-10 Retirement 44,824 As per actuary calculation
.31-10 Prof Svc. 432,610 New contract and extra detail service in the west area
f
1
112
ENTERPRISE FUND
Enterprise Fund is used to report any activity for which a fee
is charged to external users for goods or service. There are
Ithree enterprise funds in the City of Dania Beach: Water,
Sewer and Stormwater.
1 Water Fund
13WIRIMIMMUM.
Estimated Revenues
Charges for Services $2,313,110
Miscellaneous Revenues $49,129
Operating Transfers $105,000
Total Revenues $2,467,239
Estimated Expenditures
Operating Expenditures $2,327,422
Total Expenditures $2,327,422
Unreserved Retained Earnings as of 9/30/03 $821,130
Estimated FY 2004 Surplus $139,817
Projected Unreserved Retained Earnings as of 1011104 $960,947
Reserved Retained Earnings as of 9/30/03 $709,779
Estimated FY 2004 Additions $175,763
Projected Reserved Retained Earnings as of 10/01/04 $885,542
i
1
113
Wa
ter Fund Projected Revenue
Account No. Account Description FY 2003 FY 2004 Adj. FY 2005 %Actuals Budget Adopted Change
401-0000-343.30-01 Utility Revenue 2,176,008 2,236,687 2,460,356 10
401-0000-343.30-02 Meter Installations 25,952 28,000 28,000 0
401-0000-343.30-03 Permit Fee 0 34,000 50,000 47
401-0000-343.30-04 Inspection Fees 0 37,976 13,000 (66)
401-0000-361.10-01 Operating Interests 15,054 17,000 11,000 (35)
401-0000-361.10-04 CapitalInterests 8,987 11,000 0 (100)
401-0000-363.23-01 Impact Fees 139,170 0 250,000 100
401-0000-369.01-01 Mis. Revenues 38,407 36,000 42,000 17
._r..
401-0000-381.01-01 Transf from Gen. Fund 124,043 105,000 348,820 232
401-0000-384.00-00 Debt Proceeds 0 2,469,000 0 (100)
401-0000-389.90-02 Appro. Retained Earnings 0 44,555 0 (100)
TOTAL WATER FUND 2,527,6211 5,019,218 31,2031,176 (36)
•
r
114
Water
to Fund Line Item Summary
Acct. No. Account Description FY 2003 FY 2004 FY 2005 %
Actual Ad'. Budget Adopted Chg.
12-10 Regular 563,357 525,288 641,743 22
13-10 Part-time 3,713 10,350 11,248 9
14-10 Overtime 54,782 56,498 41,500 (27)
15-10 Longevity Pay 19,508 21,632 24,985 16
15-40 Accrued Leave Buyback 31,210 23,000 18,500 (20)
21-10 FICATaxes 47,138 47,955 51,986 8
21-20 Medicare Taxes 11,024 10,941 12,160 11
22-10 Retirement Contributions 112,813 143,106 193,145 35
23-10 Life& Health Insurance 141,5811 181,975 207,284 14
24-10 Workers' Compensation 33,326 23,524 23,516 (0)
31-10 Professional Services 22,256 76,834 4,000 (95)
31-30 Consultant Engineers 3,155 6,000 360,650 5911
32-10 Accounting &Auditing 8,200 4,376 4,376 0
34-10 Contractual Service 135,405 207,346 194,674 (6)
40-10 Training & Per Diem 4,358 10,000 9,000 (10)
40-20 Edu Reim/Re-Certification 5,965 4,500 11000 (78)
40-30 Expense Account 0 1,800 1,800 0
41-10 Telephone 8,503 7,528 9,426 25
41-20 Postage 9,791 9,075 12,536 38
43-20 Electricity 96,974 91,560 118,390 29
44-10 Equipment Rentals 0 756 1,544 104
44-20 ITrailer Rentals 4,875 2,700 2,700 0
44-30 Misc. Rentals 4,481 3,850 4,625 20
45-10 Insurance Coverage 35,991 37,956 38,730 2
46-10 Equipment Maintenance 75,645 53,400 68,500 28
46-20 Commun. Equip Maint 424 225 225 0
46-30 Vehicle Maintenance 3,847 6,000 5,600 (7)
46-40 Building Maintenance 4,811 7,500 18,300 144
46-50 Grounds Maintenance 15,622 18,560 14,036 (24)
46-70 Utilities Maintenance 19,158 22,500 22,000 (2)
47-10 Printing & Binding 1,965 4,800 1,700 (65)
49-10 Permits & Licenses Fees 2,423 1,130 1,180 4
51-10 Office Supplies 798 1,860 2,120 14
52-10 Gasoline 10,008 16,000 12,933 (19)
115
Water Fund Line Item Summary
i Acct. No. Account Description FY 2003 FY 2004 FY 2005 %Actual Ad'. Budget Adopted Chg.
52-20 Misc. Supplies 88,469 104,031 91,240 (12)
52-30 Computer Software 0 5,000 0 (100)
52-40 Chemical Supplies 147,268 147,600 170,000 15
52-50 Uniforms 753 2,250 2,150 (4)
52-60 Building Supplies 4,145 4,900 1,050 (79)
54-10 Books, Subscriptions 180 300 300 0
54-20 Memberships 2,043 1,875 1,200 (36)
59 10 Depreciation Expense 0 195,000 0 (100)
63-10 Improv. Other Than Bldg. 50,303 2,469,000 40,000
64-20 Vehicles 29,059 27,818 30,900
64-30 Machines & Equipment 8,294 25,922 3,00017
ggIN
u �x€
71-10 Principal 94,708 87,753 13,290 (85)
7120 Interest 6,775 2,871 665 (77)
x
91-10 Transfer to General Fund 0 224,373 235,038 5
99-10 Contingency 0 0 36,182 100
99 50 Reserves 01 01 442,049 100
TOTALS 1,925,1041 5,019,2181 3,203,176 (36)11
116
WATER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Administrative Technician 1 11,248
Accounting Technician II 1 $ 27,576
Accounting Specialist 1 $ 30,900
Director of Public Services* 1 $ 78,495
Public Works &Utilities Superintendent* 1 $ 54,625
Administrative Coordinator* 1 $ 38,475
Administrative Specialist* 1 $ 25,674
Chief Treatment Plant Operator 1 $ 55,917
Treatment Plant Operator I 4 $ 168,743
Treatment Plant Operator II 1 $ 44,540
Irrigation Mechanic 1 $ 32,101
Utilities Mechanic 4 $ 143,988
Compliance Officer* 1 $ 30,146
Compliance Inspector* 1 — $ 33,741
Meter Reader 1 $ 27,362
Total 20 1
Positions shown also appear in the Program Description for the Department of Public Services
and the Department of Finance. This information is provided as detail to indicate the positions
funded in the Water Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer
Fund, and Stormwater Fund.
117
1
1�
1
1
1
� Water
� Accounting
� Billing
i
Water Utility (Water Accounting and Billing)
• Acct. Number Account Description
FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
401-1702-513.12-10 Regular 86,795 55,698 58,476 5
401-1702-513.13-10 Part-time 3,713 10,350 11,248 9
401-1702-513.14-10 Overtime 0 500 500 0
401-1702-513.15-10 Longevity Pay 1,544 2,058 0 (100)
401-1702-513.15-40 Accrued Leave Buyback 2,770 2,000 2,000 0
401-1702-513.21-10 FICA Taxes 6,275 5,587 5,061 (9)
401-1702-513.21-20 Medicare Taxes 1,468 1,307 1,183 (9)
401-1702-513.22-10 Retirement Contributions 12,067 9,261 18,110 96
401-1702-513.23-10 Life & Health Insurance 27,1121 20,0471 22,038 10
40 1-170 2 513.24-10 Workers' Compensation 2,473 325 273 (16)
401-1702-513.31-10 Professional Services 1,277 28,500 2,500 (91)
401-1702-513.34-10 Contractual Service 0 13,500 4,500 (67)
401-1702-513.40-20 Edu Reim. &Certification 0 3,500 0 (100)
401-1702-513.41-10 Telephone 3,067 2,836 3,396 20
401-1702-513.41-20 Postage 7,143 7,575 11,036 46
401-1702-513.46-10 Equipment Maintenance 360 500 500 0
401-1702-513.47-10 Printing & Binding 1,211 1,800 200 (89)
401-1702-513.51-10 Office Supplies 798 810 620 (23)
401-1702-513.52-20 Mis. Supplies 01 0 0 0
401-1702-513.52-30 Computer Software 0 5,000 0 (100)11
401-1702-513.64-30 Machines & Equipment 4,823 3,695 0 (100Ekli
TOTALS 162,896 174,849 141,641 (19)
Major Variance or Highlights of the Department
loggin Y� .
y
Category/Line Item Amount Explanation
31-10 Prof Svc. (26,000) Consultant fees for water rate study performed in
FY 2004
.41-20 Postage 560 New system, billing in letter size instead of
postcard size
47-10 Printing (1,600) Printing of billing through H.T.E. mailing service,
instead in house
118
1
1
1�
1
1
1
� Water
� Administration
y
1
1
1
1
1
1
1
Water Utility (Administration)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
401-3301-533.12-10 Regular 0 75,948 109,244 44
401-3301-533.14-10 Overtime 0 998 1,000 0
401-3301-533.15-10 Longevity Pay 0 2,531 2,678 6
401-3301-533.15-40 Accrued Leave Buyback 0 0 500 100
401-3301-533.21-10 FICA Taxes 0 6,588 7,734 17
401-3301-533.21-20 Medicare Taxes 0 1,541 1,809 17
401-3301-533.22-10 Retirement Contributions 0 16,945 24,643 45
401-3301-533.23-10 Life&Health Insurance 0 16,965 25,815 52
401-3301 533.24-10 Workers'Compensation 0 248 1,627 556
401-3301-533,32-10 Accounting&Auditing 8,200 4,376 4,376 0
401-3301-533.34-10 Contractual Service 0 17,726 0 (100)
401-3301-533.40-10 Training& Per Diem 0 1,000 1,000 0
401-3301-533.40-30 Expense Account 0 1,800 1,800 0
401-3301-533.41-10 Telephone 0 2,412 3,030 26
401-3301-533.43-20 Electricity 0 360 390 8
401-3301-533.44-10 Equipment Rentals 0 756 1,244 65
401-3301-533.44-20 Trailer Rentals 4,875 2,700 2,700 0
401-3301-533.45-10 Insurance Coverage 35,991 37,956 38,730 2
401-3301-533.46-40 Building Maintenance 0 0 300 100
401-3301-533.51-10 Office Supplies 0 1,050 1,500 43
401-3301-533.52-20 Misc. Supplies 0 1,500 1,240 (17)
401-3301-533.52-60 Building Supplies 0 t1,235
1,050 (56)
wr
( : :.
401-3301-533.71-10 Principal 60,119 0 100)
401-3301-533.72-10 Interest 4,848 0 (100)
MAN
M fcw Ysw k tV frig 4
401-3301-533.91-10 Transfer to General Fund 0 224,373 235,038 5
401-3301-533-99-10 Contingency 0 0 36,182 100
401-3301-533.99-50 Reserves 0 0 442,049 100
TOTALS 114,0331 474,1501 945,6791 99
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
12-10 Salaries 33,296 Employee reclassificatioin and full year funding for
the compliance officer
1.34-10 Cont. Svc. (17,726) Temporary Staff service due to vacancy in FY 2004
1i9
1
1
1
i
1 i
i
� Water Distribution
i
Water UtilityWater Distribution
� )
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
401-3302-533.12-10 Regular 178,026 161,625 203,452 26
401-3302-533.14-10 Overtime 19,955 25,000 15,000 (40)
401-3302-533.15-10 Longevity Pay 8,846 6,007 8,573 43
401-3302-533.15-40 Accrued Leave Buyback 10,636 8,000 8,000 0
401-3302-533.21-10 FICA Taxes 15,314 14,686 16,685 14
401-3302-533.21-20 Medicare Taxes 3,581 3,435 3,903 14
401-3302-533.22-10 Retirement Contributions 40,965 47,561 64,388 35
401-3302-533.23-10 Life&Health Insurance 54,230 76,595 75,182 (2)
401-3302 533.24-10 Workers'Compensation 14,034 12,595 10,520 (16)
65,
r _
401-3302-533.31-30 Consultant Engineers 18,687 46,809 85,650 83
401-3302-533.34-10 Contractual Service 1,601 1,800 1,200 (33)
401-3302-533.40-10 Training & Per Diem 1,203 1,200 1,200 0
401-3302-533.41-10 Telephone 1,817 1,620 2,000 23
401-3302-533.44-30 Misc. Rentals 3,315 3,000 3,000 0
401-3302-533.46-10 Equipment Maintenance 29,735 20,000 18,000 (10)
401-3302-533.46-30 Vehicle Maintenance 3,499 5,000 5,000 0
401-3302-533.46-50 Grounds Maintenance 3,471 5,000 4,000 (20)
401-3302-533.46-70 Utilities Maintenance 19,158 22,500 22,000 (2)
401-3302-533.52-10 Gasoline 9,061 14,000 11,610 (17)
401-3302-533.52-20 Misc. Supplies 45,783 75,682 70,000 (8)
401-3302-533.52-50 Uniforms 0 1,600 1,500 (6)
401-3302-533.54-10 Books, Subscriptions 0 100 100 0
401-3302 533 54 20 Memberships 0 75 75 0
401-3302-533.64-20 Vehicles 29,059 27,818 30,900 11
401-3302-533.64-30 Machines&Equipment 3,471 20,027 3,000 (85)
401-3302-533.71-10 Principal 4,899 12,071 7,597 (37)
401-3302-533.72-10 Interest 1,206 1,051 623 (41)
15114,
TOTALS 521,552 614,857 ^L 673,158 9
Major Variance or Highlights of the Department
0: "
Category/Line Item Amount Explanation
12-10 Salaries 41,827 Employees reclassification/re-evaluation
31-30 Eng. Svc. (600) Engineering Service for infrastructure improvements
120
Water Utility Water Distribution
Ca ital Outlay
Account No. Account Description Amount Project Description
.64-20 Vehicles $30,900 Replace 1 pick-up truck
.64-30 Machines& Equip. $3,000 Tapping Machine
r
121
City of Dania Beach
Capital Improvement Request Form
Project: Water Main Looping Upgrades
Priority 2 Project Fernando Vazquez
Manager:
Department: Public Works and Utilities Division: Water Utilities
Project Location: City Wide
1 Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $67,000 $67,000 $0 $0 $0 $134,000
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $918,000 $0 $0 $0 $918,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $158,335 $0 $0 $0 $158,335
rTOTAL COST: $67,000 $1,143,335 $0 $0 $0 $1,210,335 $0
Retained
Revenue Source: Earnings/ SRF
Utility Fees
Description Justification and Explanation
This is a one time allocation to upgrade the water line system to insure looping of the system. Looping insures the city
has adaquate flow throughout the city and minimizes the impact when areas need to be taken out of service for repairs
See attached for the locations and pipe sizes of the water main. This will also improve fire flows and reduce the impact
on fire flows when sections are taken off line for repairs.
Annual Impact on Operating Budget
Personnel: Descriptive:
Operating: Is
Replacement Year:
Cost:
c
Revenue/Other:
,
Total �
$0
Manager Recommended: Yes 122 Commission Approved:
City of Dania Beach
Capital Improvement Request Form
Project: Water Main Replacement
Priority 3 Project Fernando Fernando Vazquez
Mana
Department: Public Works and Utilities Division: Water Utilities
Project Location: City Wide
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $18,650 $18,000 $0 $0 $0 $36,650
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $244,375 $0 $0 $244,375
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other $0 $42,155 $0 $0 $42,155
(Contingency):
TOTAL COST: $18,650 $304,530 $0 $0 $0 $323,180 $0
Revenue Source: Utility Fees SRF
Description (Justification and Explanation
This is a one time allocation for the removal and replacement of the existing water lines that are deteriorated and in
severe condition. Please see attachment for location of the projects.
Annual Impact on Operating Budget
Personnel: Descriptive:
Operating: uy z
Replacement Year:
Cost:
Revenue/Other:
Total
Manager Recommended: Yes 123 Commission Approved:
� Water
� Plant
4
� � J
Water UtilityWater Plan
� t)
' Acct. Number Account Description FY 2003 FY 2004 FY 2005 %Actual Adj. Budget Adopted Chg.
401-3303-533.12-10 Regular 298,536 232,017 269,199 16
401-3303-533.14-10 Overtime 34,827 30,000 25,000 (17)
401-3303-533.15-10 Longevity Pay 9,118 11,036 13,734 24
' 401-3303-533.15-40 Accrued Leave Buyback 17,804 13,000 81000 (38)
401-3303-533.21-10 FICA Taxes 25,549 21,094 22,407 6
401-3303-533.21-20 Medicare Taxes 5,975 4,658 5,241 13
401-3303-533.22-10 Retirement Contributions 59,781 69,339 85,579 23
401-3303-533.23-10 Life& Health Insurance 60,239 68,368 84,249 23
401-3303-533 24-10 Workers'Compensation 16,819 10,356 11,096 7
' 401-3303-533.31-10 Professional Services 2,292 1,525 1,500 (2)
401-3303-533.31-30 Consultant Engineers 3,155 6,000 275,000 4483
401-3303-533.34-10 Contractual Service 133,804 174,320 188,974 8
' 401-3303-533.40-10 Training & Per Diem 3,155 7,800 6,800 (13)
401-3303-533.40-20 Edu Reim/Re-Certification 5,965 1,000 1,000 0
401-3303-533.41-10 Telephone 3,619 660 1,000 52
401-3303-533.41-20 Postage 2,648 1,500 1,500 0
401-3303-533.43-20 Electricity 96,974 91,200 118,000 29
401-3303-533.44-10 Equipment Rentals 0 0 300 100
401-3303-533.44-30 Misc. Rentals 1,166 850 1,625 91
401-3303-533.46-10 Equipment Maintenance 45,550 32,900 50,000 52
401-3303-533.46-20 Comm. Equip Maint 424 225 225 0
401-3303-533.46-30 Vehicle Maintenance 348 1,000 600 (40)
' 401-3303-533.46-40 Building Maintenance 4,811 7,500 18,000 140
401-3303-533.46-50 Grounds Maintenance 12,151 13,560 10,036 (26)
1 401-3303-533.47-10 Printing & Binding 754 3,000 1,500 (50)
401-3303-533.49-30 Permits&Licenses Fees 2,423 1,130 1,180 4
401-3303-533.52-10 Gasoline 947 2,000 1,323 (34)
401-3303-533.52-20 Misc. Supplies 42,686 26,849 20,000 (26)
401-3303-533.52-40 Chemical Supplies 147,268 147,600 170,000 15
401-3303-533.52-50 Uniforms 753 650 650 0
401-3303-533.52-60 Building Supplies 4,145 2,500 0 (100)
401-3303-533.54-10 Books, Subscriptions 180 200 200 0
' 401-3303-533.54-20 Memberships 2,043 1180011,125 (38)
401-3303-533.59-10 Depreciation Expense 0 195,000 0 (100)
401-3303-533.63-10 Improv. Other Than Bldg. 50,303 2,469,000 40,000 (98)
401-3303-533.64-30 Machines &Equipment 0 2,200 0 (100)
' 124
Water UtilityWater Plant)
)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
401-3303-533.71-10 Principal 29,690 22,940 5,693 (75)
401-3303-533.72-10 Interest 721 585 42 (93)
401-3303-533.99-60 Res. for Future Capitals 0 80,000 0 (100) t
S
TOTALS 1,126,623 3,755,362 1,440,778 (62)
Mayor Variance or Highlights of the Department
�+
M�il WE
Category/Line Item Amount Explanation
.12-10 Salaries 37,182 Employees reclassification/re-evaluation
31-30 Eng. Svc. 269,000 Engineering service for water plant upgrade
and improvements
.46-40 Bldg. Maint 10,500 Catwalk railways repairs and roof repairs
Capital Outlay
Account No. Account Description Amount Project Description
.63-10 Improv. Other than Bldg. $40,000 Filter Repairs/repainting
125
City of Dania Beach
Capital Improvement Request Form
Project: Water Plant Upgrade
Priority 1 Project Fernando Vazquez
Mana er:
Department: Public Works and Utilities Division: Water Utilities
Project Location: Water Plant
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $250,000 $200,000 $0 $0 $0 $450,000
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $3,800,000 $0 $0 $0 $3,800,000
Equipment/ $0 $50,000 $0 $0 $0 $50,000
Furnishings
Other $0 $380,000 $0 $0 $0 $380,000
C n in n
TOTAL COST: $250,000 $4,430,000 $0 $0 $0 $4,680,000
Revenue Source: Impact Fee SRF
Description (Justification and Explanation)
This project with consist of revitilizing the existing water plant and adding a 2 MGD membrane skid ($3 million dollars)
to the existing system. This project includes blending of our lime softening plant with the membrane system, disposal
of the membrane concentrate, piping, chemical feed sytems and additional power generator. This project will include
remodeling of the existing building to include operator needs. The project directs the storage tank repalcement to
whether it is being an elevated tank or a ground tank. A security system upgrades will also be installed in FY 2006.
Annual Impact on Operating Budget
x
Descriptive: Increase
Personnel: in electircal costs, chemical costs and
disposal of concentrates.
Operating: $40 000
Replacement Year:
Cost:
T
Revenue/Other: 't
Total $40 000
Manager Recommended: Yes Commission Approved:
126
t
City of Dania Beach
Capital Improvement Request Form
Project: Abandon Existing Plant Site Wells
Priority 4 Project Fernando Vazquez
Mana er:
Department: Public Works& Utilities Division: Water
Project Location: Water Plant
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $25,000 $0 $0 $0 $0 $25,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other $0 $0 $0 $0 $0 $0
Contin enc :
TOTAL COST: $25,000 $0 $0 $0 $0 $25,000 $0
Revenue Source: Utility Fees ,
Description Justification and Explanation)
Project involves the proper abandonment of existing water treatment plant wells which have not been used in over 20
years and have never been correctly abandoned. The SWFMD requires that the wells be abandoned.
Annual Impact on Operating Budget
Personnel: Descriptive:
Operating: ,
r �
Replacement Year:
Cost:
Fyn
Revenue/Other: ,
Total $0a
Manager Recommended: Yes Commission Approved:
127
Sewer Fund
Estimated Revenues
Charges for Servics $2,648,878
Miscellaneous Revenues $29,349
Operating Transfers $105,000
Total Revenues $2,783,227
Estimated Expenditures
Operating Expenditures $2,787,553
Total Expenditures $2,787,553
Unreserved Retained Earnings as of 9/30/03 $752,778
Estimated FY 2004 Deficit ($4,326)
Projected Unreserved Retained Earnings as of 10/1/04 $748,452
Reserved Retained Earnings for capitals as of 9/30/03 $711,105
Estimated FY 2004 Additions $115,689
Projected Reserved Retained Earnings as of 10/1/04 $826,794
Reserved Retained Earnings from 3 cents gas tax as of 9/30/03 $105,000
FY 2004 Additions $35,000
FY 2004 Appropriations ($100,000)
Projected Reserved Retained Earnings as of 10/1/04 $40,000
�,
128
Sewer Fund Projected Revenue
Account No. Account Description FY 2003 FY 2004 Adj. FY 2005 %Actuals Budget Adopted Change
402-0000-312.42-01 Add'I 3 cents gas tax 35,000 35,000 0 (100)
402-0000-343.50-01 Sewer Utility Revenue 2,487,736 2,659,855 2,872,574 8
402-0000-343.50-03 Sewer Penalities 10,309 10,000 6,000 (40)
402 0000 343.50-04 Sewer Inspection Fees 0 3,115 13,000 317
r
02-0000-361.10-01 Operating Interests 11,103 10,000 8,000 (20)
402-0000-361.10-04 Capital Interests 8,329 9,000 0 (100)
402-0000-363.23-01 Impact Fees 66,700 0 0 0
402-0000-369.01-01 Mis. Revenues 0 0 01 0
402-0000-369.02-01 Insurance Reimbursements 3,000 10,978 0 (100)
� • .. r • � : l l 1. ;,,
402-0000-381.01-01 Transf from General Fund 0 105,000 348,820 232
402-0000-384.00-00 Debt Proceeds 0 0 200,000 100
402-0000-389.90-02 Appro. Retained Earnings 0 160,309 0 (100)
TOTAL SEWER FUND 12,622,1771 3,003,257 3,448,394 15
129
Sew
er er Fund Line Item Summary
Acct. No. Account Description
FY 2003 FY 2004 FY 2005 %
Actual Adj. Budget Adopted Chg.
12-10 Regular 250,523 249,575 287,123 15
13-10 Part-time 11,504 10,945 11,248 3
14-10 Overtime 17,294 16,500 11,300 (32) '
15-10 Longevity Pay 10,360 12,082 12,566 4
15-40 Accrued Leave Buyback 7,548 5,500 5,000 (9)
21-10 FICATaxes 20,869 21,138 22,870 8
21-20 Medicare Taxes 4,881 5,024 5,353 7
22-10 Retirement Contributions 53,901 71,733 78,680 10 i
23-10 Life& Health Insurance 81,342 99,2151 106,05517
24-10 Workers' Compensation 9,159 8,423 8,844 5
* w
31-10 Professional Service 17,923 25,309 2,500 (90)
31-30 Consultant Engineers 15,186 30,000 30,000 0
32-10 Accounting &Auditing 10,050 5,119 5,119 0
34-10 Contractual Service 1,544,910 1,615,463 1,655,885 3
40-10 Training & Per Diem 1,329 2,800 2,000 (29)
40-30 Expense Account 0 900 900 0
41-10 Telephone 4,514 5,526 6,866 24
41-20 Postage 5,588 7,575 11,036 46
43-20 Electricity 44,551 42,180 55,195 31
44-10 Equipment Rentals 1,193 1,378 1,222 (11)
44-20 ITrailer Rentals 0 3,125 1,350 (57)
44-30 Misc. Rentals 1,505 0 3,005 100
45-10 Insurance Coverage 43,391 46,187 46,580 1
46-10 Equipment Maintenance 10,266 12,000 20,000 67
46-30 Vehicles Maintenance 25,527 2,850 3,000 5
46-40 Building Maintenance 0 0 300 100
46-50 Grounds Maintenance 0 5,820 3,300 (43)
46-70 Utilities Maintenance 33,577 25,000 25,000 0
47-10 Printing & Binding 120 1,800 200 (89)
51-10 Office Supplies 489 1,325 1,000 (25)
52-10 Gasoline 2,721 3,500 3,930 12
52-20 Misc. Supplies 33,472 29,300 30,000 2
52-50 Uniforms 0 700 600 (14)
52-60 Building Supplies 0 450 525 17
130
•® - •— • • •
Gaya-60 ��i as x� asses ,� r 7 t 4•c4"' --. 3 .�,°" ^�'. .::a,y Mw vt-p-
OI'ERAINGEXPEN�SES�4g a�= Y$fig" y 796,312` $x a 2,015,'367R• � 1,909,573 `` (5)
CAPI.TALO;UTL'AY � '° e
.4 �' B o, >� �� to f.� 172;978 .29�,400 73
�� - STAII
DEBTSERVlCEFUIND g •� � °~� EOw '44'364 4Og � (100)`•
® �,-:. � :. ,,.vP. �. 8 ^e .,, a .. a p ., ,i a �, 3K .t. .a`,u e o - ;•.,°°':�#.
.g g°ex e•.;x`..g° r � 4 .° sr a* axt .'A. � v^ak: a �.. .;. r
IN9TERFUND•TRANSFERye _ `0 , �,185;413" ;2077�2fi4 �2
OTHE&vsES`
SEWER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Accounting Technician II 1 $ 32,136
Administrative Technician 1 $ 11,248
Customer Service Representative 1 $ 31,729
Director of Public Services* 1 $ 78,495
Public Works &Utilities Superintendent* 1 $ 54,625
Administrative Coordinator* 1 $ 38,475
Administrative Specialist* 1 $ 25,674
Maintenance Worker/Equipment Operator I 2 $ 60,817
Maintenance Equipment Operator III 2 $ 88,431
Utilities Mechanic 1 $ 38,475
Compliance Officer* 1 $ 30,146
Compliance Inspector* I _ $ 33,741
Total 13 1
Positions shown also appear in the Program Descriptions for the Department of Public Services
and the Department of Finance. This information is provided as detail to indicate the positions
funded in the Sewer Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer
Fund and Stormwater Fund.
132
t
1
r
Sewer
� Accounting
~ Billing
Sewer Utility (Sewer Accounting and Billing)
iFY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
402-1703-513.12-10 Regular 56,596 55,990 63,865 14
402-1703-513.13-10 Part-time 11,504 10,945 11,248 3
402-1703-513.14-10 Overtime 82 500 500 0
402-1703-513.15-10 Longevity Pay 766 1,149 1,840 60
402-1703-513.15-40 Accrued Leave Buyback 1,872 1,000 1,000 0
402-1703-513.21-10 FICA Taxes 4,826 4,905 5,163 5
402-1703-513.21-20 Medicare Taxes 1,129 1,145 1,212 6
402-1703-513.22-10 Retirement Contributions 10,566 15,695 9,953 (37)
402-1703-513.23-10 Life & Health Insurance 18,074 20,047 22,038 10
402 1703 513 24-10 Workers' Compensation 261 269 301 12
� • '
402-1703-513.31-111 Professional Services 1,281 23,500 2,500 J�(89)402-1703-513.34-10 Contractual Service 0 0 4,500
402-1703-513.40-10 Training & Per Diem 0 800 0 (100)
402-1703-513.41-10 Telephone 2,332 2,856 2,136 (25)
402-1703-513.41-20 Postage 5,588 7,575 11,036 46
402-1703-513.47-10 Printing & Binding 120 1,800 200 (89)
402-1703-513.51-10 Office Supplies 4891 800 400 (50)
TOTALS 1 115,4861 148,9761 137,892 (7)
Major Variance or Highlights of the Department
J
Category/Line Item Amount Explanation
.12-10 Salaries 7,875 Employee went in to DROP Plan, salary increase for
Employer pick-up of employee contribution
.34-10 Contract. Svc. 4,500 Mailing Service for water and sewer billing
41-20 Postage 3,461 Letter size billing instead of postcard size
f
•
133
1
1
1
1
� Sewer
� Administration
i
Sewer Fu
nd (Sewer Administration)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
402-3501-535.12-10 Regular 0 31,101 37,536 21
402-3501-535.14-10 Overtime 0 1,000 800 (20)
402-3501-535.15-10 Longevity Pay 0 1,266 1,339 6
402-3501-535.15-40 Accrued Leave Buyback 0 1,000 500 (50)
402-3501-535.21-10 FICA Taxes 0 2,444 2,828 16
402-3501-535.21-20 Medicare Taxes 0 654 661 1
402-3501-535.22-10 Retirement Contributions 0 8,472 9,699 14
402-3501-535.23-10 Life & Health Insurance 01 8,4821 6,254 (26)
402-3501-535.24-10 Workers' Compensation 0 124 735 493
402-3501-535.32-10 Accounting &Auditing 10,050 5,119 5,119 0
402-3501-535.34-10 Contractual Service 0 932 500 (46)
402-3501-535.40-30 Expense Account 0 900 900 0
402-3501-535.41-10 Telephone 0 1,026 3,030 195
402-3501-535.43-20 Electricity 0 180 195 8
402-3501-535.44-10 Equipment Rentals 0 378 400 6
402-3501-535.44-20 Trailer Rentals 0 1350 1,350 0
402-3501-535.45-10 Insurance Coverage 43,391 46,187 46,580 1
402-3501-535.46-40 Building Maintenance 0 0 300 100
402-3501-535.51-10 Office Supplies 01 525 600 14
r
402-3501-535.52-60 Building Supplies 0 450 525 17 a
yk 5
402-3501-535.71-10 Principal 0 42,537 0 (100)
402 35013 535 72 1 0 Interest 0 1,827 0 (100)
' 402 3501 535 91-10 Transfers to General Fund 0 185,413 207,264 12
I
402 3501-535 99 50 Reserve for Sewer 0 85,000 348,820 310
NOR
I ME
x<
�
TOTALS ZgElIZIOSIF102153,441 , 426,367 �675,935 59
' 134
1
1
1
1 i
1
� Sewer
� Collection
i
i
Sewer Util
ity ity (Sewer Collection)
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
402-3502-535.12-10 Regular 193,927 162,484 185,722 14
402-3502-535.14-10 Overtime 17,212 15,000 10,000 (33)
402-3502-535.15-10 Longevity Pay 9,594 9,667 9,387 (3)
402-3502-535.15-40 Accrued Leave Buyback 5,676 3,500 3,500 0
402-3502-535.21-10 FICA Taxes 16,043 13,789 14,879 8
r402-3502-535.21-20 Medicare Taxes 3,752 3,225 3,480 8
402-3502-535.22-10 Retirement Contributions 43,335 47,566 59,028 24
402-3502-535.23-10 Life & Health Insurance 63,268 70,686 77,763 10
402-3502-535.24-10 Workers' Compensation 8,898 8,030 7,808 (3)
402-3502 535.31-10 Professional Service 16,642 1,809 0 (100)
402-3502-535.31-30 Consultant Engineers 15,186 30,000 30,000 0
402-3502-535.34-10 Contractual Service 1,544,910 1,614,531 1,650,885 2
402-3502-535.40-10 Training & Per Diem 1,329 2,000 2,000 0
402-3502-535.41-10 Telephone 2,182 1,644 1,700 3
402-3502-535.43-20 Electricity 44,551 42,000 55,000 31
402-3502-535.44-10 Equipment Rentals 1,193 1,000 822 (18)
402-3502-535.44-20 Trailer Rentals 0 1,775 0 (100)
402-3502-535.44-30 Misc. Rentals 1,505 0 3,005 100
402-3502-535.46-10 Equipment Maintenance 10,266 12,000 20,000 67
402-3502-535.46-30 Vehicles Maintenance 25,527 2,850 3,000 5
402-3502-535.46-50 Grounds Maintenance 0 5,820 3,300 (43)
402-3502-535.46-70 Utilities Maintenance 33,577 25,000 25,000 0
402-3502-535.52-10 Gasoline 2,721 3,500 3,930 12
402-3502-535.52-20 Misc. Supplies 33,472 29,300 30,000 2
402-3502-535.52-50 Uniforms 0 700 600 (14)
402-3502-535.54-20 Memberships 0 60 60 0
402-3502-535.59-10 Depreciation Expense 0 147,000 0 (100)
del
402-3502-535.63-10 Improv. Other Than Bldg 0 100,000 225,000 125
402-3502-535.64-20 Vehicles 0 0 60,900 100
402-3502-535.64-30 Machines & Equipment 0 72,978 12,500 (83)
402-3502 535.99-60 Reserve for R & R 0 0 135,298 100
- • ��% �� � „€, 0 ;. ..;' ,: �'4,,,+4,'�•�„ ;¢r� 'y' I i ,�fra III "a��� ;�,`� � �
TOTALS 2,094,7661 2,427,9141 2,634,567 9
135
Sewer Utility (Sewer Collection)
Major Variance or Highlights of the Department
,
Category/Line Item Amount Explanation
.46-10 Equip Maint 8,000 Repair for pumps and lift stations
Capital Outlay
Account No. Account Description Amount Project Description
$150,000 Sanitary Sewer Infiltration
& Inflow Program
63-10 Improv. Other than Bldg. $50,000 Lift Station Rehabilitation
$25,000 Install Security System
.64-20 Vehicles $60,900 Replace 2 pick-up trucks
.64-30 Machines & Equip. $6,000 2 LS Pumps
$6,500 2 LS Panels
•
136
City of Dania Beach
Capital Improvement Request Form
Project: Sanitary Sewer Infiltration and Inflow Program
Priority 1 Project Fernando Vazquez, P.E.
Manager:
Department: Public Services Division: Sewer
Project Location: City Wide
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $150,000 $54,600 $56,200 $57,900 $0 $318,700 $50,000
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $250,000 $350,000 $450,000 $450,000 $1,500,000 $50,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $150,000 $304,600 $406,200 $507,900 $450,000 $1,818,700 $100,000
Revenue Source: SRF SRF SRF SRF Sewer Rev.
Description Justification and Explanation)
Provide annual allocation for repair and investigation of infiltration and inflow into the sanitary sewer system. A 1993
study by Hazen and Sawyer, provided a cost delineation for the City of Dania Beach for an infiltration linning program
for the northeast, northwest and southwest sections of the city (areas D-3, D-4, D-5 and D-6). THe Clty's approved
facilities plan by Public Utility Management and Planning Services, indicated that the southeast area of the City needs
to be addressed as it remains the most problematic, in part because the land is low and the system remains under
water througout the year.Wile main lines have been lined in some cases, areas of concentration are laterals and
manhole lining. Televising the system and repairing new leaks is suggested. A minimum allotment of$50,000 annual
allotment was suggested in the Facilities plan.
r 1
00
Rain�aM Nigh GranDne Afi c r.w rw mw .w.n u.m �a wom ww
W tav t cde —Symem
Annual Impact on Operating Budget
Personnel:
xx y - Descriptive:Based on the graph above, it is estiamted tha tthe
��Y
G City may have as much as 400,000 gallons per day of excess
O eratin f � infiltration that is being paid for through City rates. The annual
p g' budget is$240,000 for this infiltration, a large portion of which is
Replacement Year: beleived to be correctable. An efficient, continuing 1/1 program
Cost: will help reduce our annual revenue losses by reducing the cost
of excess infiltration going to SRWWTP
Revenue/Other: _$240,000 v y "
TS
Total
-$240,000
Manager Recommended: Yes Commission Approved:
137
City of Dania Beach
Capital Improvement Request Form
Project: Lift Station Rehabilitation
Priority 2 Project Fernando Vazquez
Mana er:
Department: Public Works& Utilities Division: Sewer
Project Location: City Wide
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $50,000 $0 $0 $0 $0 $50,000
Engineering/ $0 $61,250 $61,250 $42,000 $0 $164,500
Architecture -
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $350,000 $350,000 $240,000 $0 $940,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $50,000 $411,250 $411,250 $282,000 $0 $1,154,500 $0
Revenue Source: SRF SRF SRF SRF SRF SRF
Description Justification and Explanation)
There are 16 lift stations in the City. There are limited controls and the pumps require rehabilitation. Rehabilitation of
the pump stations and telemetry for tacking data is critical to the overall operation. It is especially of concern since the
City purchases bulk wastewater services from the City of Hollywood,given the fact that our sewer collection systems
experience substantial 1/1 flows, the pumps are forced to operate consistently and not in alternative modes(on/off)
thus causing further wear and tear. Reducing infiltration and preventing excess inflow is important as a first step,
however, retrofitting of existing pumping stations is critical in order for the system to accept the increase flow capacity
due to population growth and to maintain efficient operation and maintenance costs. A proper telemetry system is also
important, in order to be able to collect direct information and emergency operation conditions. The cost of each pump
station rehabilitation including a local telemetry system is approximately$60,000 per station. Pump station retrofitting
is best performed when most of the 1/1 issues have been addressed. However, a proper inventory of overall pump
needs, structural conditions of wells, rail and pipe repairs for each station needs to be undertaken as soon as possible.
The programming for repairs should be left toward the tail end of the program once pump stations are (berated from
excess 1/1 flows. The cost of this program is estimated at$960,000. The cost of an overall study to better understand
the structural conditions for each pump station and develop a report is approximately$50,000. An additional study of
approximately$25,000 should be conducted to assess what best telemetry systems apply for the city,whether SCADA
or standard Dail up are feasible choices.
Annual Impact on Operating Budget
R Descriptive: Impacts will generate a reduction in existing man-
Personnel:
#, rrsT; hours as well as equipment. Present Operation and Maintenance
3 F manhours warrant a weekly effort of 60 hrs at approximately
Operating: yF,
-$56,160 ,,. $24.00/hr which yields approximately$75,000/yr. Equipment
Replacement Year: replacement costs for pump rehabilitation, check valves,
Cost: -$25,000 controls, electric panels are estimated at$25,000/yr.An upgarde
of these pump stations will help reduce costs by 75%for the first
Revenue/Other:
five years.
Fo
al a a
-$81,160 ��� ' ,nr
Manager Recommended: Yes Commission Approved:
138
City of Dania Beach
Capital Improvement Request Form
Project: Installation of Security Systems on Sewer System
Priority 3 Project Fernando Vazquez, P.E.
Manager:
Department: Public Services Division: Sewer
Project Location: City Wide
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $25,000 $0 $0 $0 $0 $25,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $25,000 $0 $0 $0 $0 $25,000 $0
Revenue Source: Utility Fees
Description Justification and Explanation
This project will consist of installation of security systems on all lift stations to insure against sabotage and to meet the
Ile security regulation requirements. Security system will consist of motion sensor devices, entry sensor devices tied into
the telemetry system which will transmit real time signal back to the main security database system at the water plant.
These devices will also alert local law enforcement as required by federal regulations.
i
IAnnual Impact on Operating Budget
Personnel: ��,�� w �� �
Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other: s
Total 1 ,
$0 17W"
Manager Recommended: Yes Commission Approved:
139
r
� StormwatIia
r
w
Stormwa r to Fund
I , a I 110 01 •
Estimated Revenues
Charges for Services $734,315
Miscellaneous Revenues $640
Loan Proceeds $775,000
Total Revenues $1,509,955
Estimated Expenditures $1,393,028
s
BENI
Mil
Retained Earnings as of 9/30/03 ($137,667)
Estimated FY 2004 Surplus $116,927
Projected Retained Earnings as of 10/1/04 ($20,740)
�, s
3t4 M
140
F n Stormwater u d Projected Revenue
FY 2003 FY 2004 Adj. FY 2005 %
Account No. Account Description Actuals Budget Adopted Change
403-0000-343.90-01 Stormwater Fees 354,548 734,315 743,824 1
403-0000-343.90-02 Stormwater Inspection Fee 0 12,821 0 (100)
r
403-0000-361.10-01 Operating Interests 1,045 6,000 500 (92)
403 0000 369 01-01 Mis. Revenues 0 0 0 0
m WWI
403-0000-384.00-00 Debt Proceeds 0 625,000 0 (100)
403-0000-389.90-02 Appro. Retained Earnings 0 151,000 0 (100)
®
3
-.
TOTAL STORMWATER FUND 356,5931 1,529,1361 744,324 (51)
' 141
Stormwater Management
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
403-3801-538.12-10 Regular 161,582 178,235 204,777 15
403-3801-538.14-10 Overtime 14,838 12,000 12,000 0
403-3801-538.15-10 Longevity Pay 5,349 6,037 6,774 12
403-3801-538.15-40 Accured Leave Buyback 0 8,000 6,000 (25)
403-3801-538.21-10 FICA Taxes 13,385 14,282 15,769 10
403-3801-538.21-20 Medicare Taxes 3,130 3,208 3,689 15 ,
403-3801-538.22-10 Retirement Contributions 25,574 37,234 47,724 28
403-3801-538.23-10 Life& Health Insurance 45,190 25,701 70,451 174
403-3801-538.24-10 Workers'Compensation 9,568 15,745 12,316 (22) t
403-3801-538.31-10 Professional Services 5,977 1,000 1,660 66
403-3801-538.31-30 Consultant Engineers 34,912 47,400 50,000 5
403-3801-538.32-10 Accounting &Auditing 1,600 1,055 1,055 0
403-3801-538.34-10 Contractual Services 6,535 7,709 2,080 (73) ,.
403-3801-538.40-10 Training & Per Diem 541 1,700 1,700 0
403-3801-538.40-30 Expense Account 0 600 600 0
403-3801-538.41-10 Telephone 733 1,344 1,215 (10)
403-3801-538.43-20 Electricity 5,916 4,620 7,000 52
403-3801-538.44-10 Equipment Rentals 0 342 348 2
403-3801-538.44-20 Trailer Rentals 0 900 900 0
403-3801-538.45-10 Insurance Coverage 7,000 7,490 7,850 5 �.
403-3801-538.46-10 Equipment Maintenance 0 1,000 4,000 300
403-3801-538.46-30 Vehicle Maintenance 12,887 15,000 15,000 0
403-3801-538.46-40 Building Maintenance 0 2,050 2,000 (2)
403-3801-538.46-50 Grounds Maintenance 594 15,300 14,900 (3)
403-3801-538.46-60 Utility Maintenance 12,865 35,000 28,000 (20)
403-3801-538.49-30 Permits & License Fees 0 2,280 1,250 (45)
403-3801-538.51-10 Office Supplies 0 350 350 0
403-3801-538.52-10 Gasoline 5,209 12,000 7,650 (36)
403-3801-538.52-20 Misc. Supplies 8,361 21,500 12,000 (44)
403-3801-538.52-50 Uniforms 0 500 500 0
403 3801 538.52-60 Building Supplies 0 800 350 (56)
g ,A
ak a
.
403-3801-538.63-10 Improv. Other Than Bldg 0 725,000 145,000 (80)
403-3801-538.64-20 Vehicles 0 22,600 0 (100)
403-3801-538.64-30 Machines & Equipment 01 152,000 32,000 (79)
` ,:* '�" MA-PAN
�' n+.;s � ikxt;.*
142
Stormwater Management
FY 2003 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget Adopted Chg.
403-3801-538.71-10 Principal 20,560 42,282 21,023 (50)
403-3801-538.72-10 Interest 11,481 6,872 5,414 (21)
11
403 3801 538 99-10 Contingency 0 100,000 979 (99)
'16�y
TOTALS 413,787 1,529,136 744,324 (511
Major Variance or Highlights of the Department
Category/Line Item Amount Explanation
12-10 Salaries 26,542 Reclassification/promotion of employees in FY 2004
tCapital Outlay
555
SEEN
Account No. Account Description Amount Project Description
$100,000 Federal Highway Storm-
water Improvements
63-10 Improv. Other than Bldg. Stormwater System
$45,000 Improvements
.64-30 Machines & Equip. $6,000 2 Hydraulic Pump Hoses
$30,000 Rebuild Sweeper
' 143
STORMWATER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Director of Public Services* 1 $ 78,495
Public Works &Utilities Superintendent 1 $ 54,625
Administrative Coordinator* 1 $ 38,475
Administrative Specialist* 1 $ 25,674
Crew Leader 2 $ 67,917
Maintenance Worker/Equipment Operator II 3 $ 98,250
Compliance Officer 1 $ 30,146
Compliance Inspector 1 $ 33,741
Total 11
Positions shown also appear in the Program Description for the Department of Public Services.
This information is provided as detail to indicate the positions funded in the Stormwater Fund.
*These positions are allocated among the following funds: General Fund, Water Fund, Sewer f
Fund and the Stormwater Fund.
1
l
144
City of Dania Beach
Capital Improvement Request Form
Project: Federal Highway Stormwater Improvements
Priority 2 Project Fernando Vazquez
Manager:
Department: Public Works Division: Stormwater
Project Location: Federal Highway Corridor Through City
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering!
Architecture $0 $0 $0 $0 $0 $0
Land Acquisition/ $0
Site Preparation: $0 $0 $0 $0 $0
Construction: $100,000 $0 $0 $0 $0 $100,000
Equipment/ $0 $0
Furnishings $0 $0 $0 $0
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $100,000 $0 $0 $0 $0 $100,000
Revenue Source: STW fees
Description (Justification and Explanation)
This project addresses the completion of stormwater construction on the Federal Highway Corridor in the southeast
section of the city. Installation of nine shallow drainage wells, conversion of existing offsite piping, installation of
pollution retardant structures and new piping connections to remove federal highway runoff from southeast Dania
Beach neighborhoods to reduce summer flooding. It is expected that this will be performed in conjunction with the
Florida Department of Transportation's project. All engineering analysis has already been completed by Clavin,
Giordano and Associates. The cost indicated ($100,000)is the city's share of the total project cost of$938,000.
Annual Impact on Operating Budget
' Descriptive:
Personnel: , " 14
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0
Manager Recommended: Yes Commission Approved:
145
1
r � �
� Capital Projects
� Fund
4
1
1
1
1
1
1
1
IM
1
Ca
pital Projects Fund
Funded j Capital Projects in the Five Year C
p IP Plan
Department Projects Description Amount
Northwest Community Outreach Center $73,000
1 City Manager
ADA Transition Plan $38,250
Beach Beach Improvements $235,155
Recreation Site#449 Resource Mgmt & Conceptual Plan $60,000
Annexation Lighting Program $250,000
Public Works Seawall Repairs $75,000
Neighborhood Sidewalks $65,000
Total $796,405
1
Other Expenditures in the Capital Projects Fund
Line Item Description Amount
.71-10 Principal Payment $486,250
.72-10 Interest Payment $154,356
Total Debt Service $640,606
1
Funding Sources
Description Amount
1 Transfers from General Fund $640,606
Appropriated from General Fund Fund Balance $356,405
Appropriated from Recreation Impact Fees $50,000
Appropriated from 3 cents gas tax $390,000
Total Funding Sources $1,437,011
i
1
146
City of Dania Beach
Capital Improvement Request Form
Project: Design of NorthWest Community Outreach Center
Priority 1 Project Bonnie Temchuk
Mana er:
Department: City Manager Division:
Project Location: NW 8 Avenue
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 03
Plan and Studies $25,000 $0 $0 $0 $0 $25,000 $0
Engineering/ $0 $0 $0 $0 $0 $0 $75,000
Architecture
Land Acquisition/ $48,000 $0 $0 $0 $0 $48,000 $0
Site Preparation:
Construction: $0 $488,000 $0 $0 $0 $488,000 $0
Equipment/
Furnishings $0 $48,800 $0 $0 $0 $48,800 $0
Other(Specify): $0 $0 $0 $0 $0 $0 $0
TOTAL COST: $73,800 $536,800 $0 $0 $0 $609,800 $75,000
Gen. Fund CDBG
Revenue Source: Fund Bal $225,000/
Loan
Description Justification and Explanation
An RFP will be advertised for architectural services to design and cost of construction of the new NorthWest
Community Outreach Center. Community input will be requested and the architect will be required to work with both
the City and residents of the community to ensure proper design. These findings will then be used to implement the
construction of the center. Estimations state that a 4,000 square foot building can be placed on this site. Estimation
also reflects study costs to determine what services will be provided, site preparation, furnishings, and contingency.
Annual Impact on Operating Budget
Personnel: Descriptive: Personnel and operating costs are not estimated as
community input is needed to decide the functions of the center.
Operating:
� 5F r
Replacement Year:
Cost:
IR
�y
Revenue/Other:
4 � I
Total
Manager Recommended: Yes Commission Approved: Yes
147
City of Dania Beach
Capital Improvement Request Form
Project: ADA Transition Plan
Priority 1 Project
Manager: Ken Koch/ADA Coordinator
Department: Administration Division:
Project Location: All City Buildings, locations and Programs
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0 $20,000
Engineering/Architecture $5,000 $5,000 $5,000 $5,000 $5,000 $25,000
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $33,250 $75,300 $86,000 $58,000 $69,500 $322,050 $40,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $38,250 $80,300 $91,000 $63,000 $74,500 $347 050 $60,000
Revenue Source: Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund
Balance
Description Justification and Explanation)
The City must perform certain work to come into compliance with the Americans with Disabilities Act. A Transition Plan
was developed and adopted by the City in order to achieve such compliance. The Plan was used to settle a lawsuit
brought against the City due to its lack of compliance. The work described in the Plan must be performed and
completed as defined in the plan and within the timeframes listed in order to comply with the terms of the settlement
agreement and the ADA itself. The City must also contract with a consultant to provide the services of an ADA
Coordinator. This position is also required by the ADA and is a specialized function. Although certain aspects of the
work can be performed in-house by the Building Official and City Engineer, many other areas require the expertise of a
trained Coordinator.
Annual Impact on Operating Budget
Personnel:
%1 ' ;.' Descriptive: For consulting service for the ADA Co-ordinator.
y ;y First year costs will be higher, projecting at$85,000 due to initial
implementation,future years are projected at a lower cost in the
Operating: $50,000' r range of$45,000-$50,000.
Replacement Year:
Cost:
11,14
Revenue/Other: �lyr '*
, sZV
Total
$50,000 g
Manager Recommended: Yes Commission Approved: Yes
148
City of Dania Beach
Capital Improvement Request Form
Project: Beach Improvements and Renovations
Priority 1 Project
Manager: Glenn Morris
Department: Parks& Recreation Division: Beach
Project Location: Beach
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0
Engineering/ $7,300 $0 $0 $0 $0 $7,300
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $331,855 $92,655 $0 $0 $424,510 $25,000
Equipment/ $8,000 $16,000
Furnishings $0 $0 $24,000
Other
(Landscape): $0 $25,000 $0 $0 $0 $25,000
TOTAL COST: $347,155 $133,655 $0 $0 $0 $480,810 $25,000
LWCF LWCF LWCF/Impact
act
Revenue Source: $112,000/ $34,500/ P
Impact Fee Impact Fee Fee(50/50)
Description (Justification and Explanation)
Fiscal Year 2005 Fiscal Year 2006
South Restroom Construction only $173,301 9 chickee Huts $ 22,000
8 Showers (constructed in house) $12,000 Re-stripe and sealcoat $ 30,000
Tot Lot $75,000 Split rail diamond fencing $ 28,155
Headquarters (900 sq ft) construction cost $78,854 First Aid Tower $ 12,500
ADA chair for patron $3,000 Speed Tables $ 16,000 ■
Furniture for office $5,000 Palm Trees $ 10,000
$347,155 Signage $ 15,000
$ 133,655
Annual Impact on Operating Budget
<<< Descriptive: Maintenance
Personnel:
Operating: $500
Replacement $2,500 Year:
Cost: 2 years
Revenue/Other:
Total $3 000
Manager Recommended: Yes Commission Approved: Yes
149
City of Dania Beach
Capital Improvement Request Form
Project: Site#449 Resource Management and Conceptual Plans
Priority 1 Project Bonnie Temchuk
Manager:
Department: Parks and Recreation Division:
Project Location: SW 40 Avenue and SW 29 Street
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $50,000 $50,000 $0 $0 $100,000
Engineering/ $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $50,000 $50,000 $0 $100,000
Site Preparation:
Construction: $10,000 $0 $0 $50,000 $52,000 $112,000
Equipment/ $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0
TOTAL COST: $60,000 $100,000 $50,000 $50,000 $52,000 $312 000 0
Revenue Source: Gen. Fund Gen. Fund Gen. Fund Gen. Fund Gen. Fund
Fund Bal.
Description Justification and Explanation)
Site#449 was acquired through the Broward County Land Preservation Bond program. The City of Dania Beach is
required to provide to the County a Conceptual Plan and a Resource Management Plan. Both of these plans must be
composed by a professional planner, with experience in exotic and native plants, wildlife and management timelines.
These plans are scheduled to be completed in FY05 and FY06. In FY05 we must secure the site with fencing. Also in
FY06 we are anticipating the beginning of removal of exotics and replacement with native plants. We will also begin
the process of stablizing the shoreline and other issues that will be addressed in the Resource Management Plan.
This project will be an on-going process with required care and maintenance to insure all exotics are removed from the
site and that the native plants thrive.
Annual Impact on Operating Budget
Personnel: _ Descriptive: Detailed Maintenance regarding specific knowledge
of plant and wildlife
f.
Operating:
$20,000 y
Replacement Year:
Cost:
Revenue/Other: y .
Total $20,000 `:
Manager Recommended: Yes Commission Approved: Yes
150
City of Dania Beach
Capital Improvement Request Form
Project: Dania Beach Annexation Lighting Program
Priority 1 Project Fernando Vazquez, P.E.
Mana er:
Department: Public Services Division: Streets
Project Location: Lighting Program -Annexations
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $25,000 $52,000 $54,100 $56,300 $0 $187,400
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $225,000 $416,000 $432,600 $449,900 $0 $1,523,500
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $250,000 $468,000 $486,700 $506,200 $0 $1,710,900 $0 1
3 cents 3 cents 3 cents
Revenue Source: 3 cents 3 cents $300,000/ $300,000/ $300,000/
Gen Fund Gen Fund Gen Fund
Description Justification and Explanation)
Please see attached memo for overall cost description
Annual Impact on Operating Budget
Based on FPL Rate sheet the monthly costs are as follows:
Personnel: 150 Watt HPS:
A ES ram; Fixtures: $3.72 per month
Operating: $13,929 y �. Maintenance: $1.40 per month
Energy Non Fuel $1.24 per month
Replacement Year: Total: $6.36 per month
Cost: 2005 Wood Poles for Street lighting system $2.54 per month
Concrete Pole for Street lighting system $3.49 per month Underground
Revenue/Other: conductors not under paving: $1.91 per foot per month
'm Underground conductors under paving: $4.66 per foot per month
40,000 linear feet/100 linear feet=400 fixtures and poles%400 fixtures and poles x
Total ngj(56.36+$3.49+$4.66)_($5,804.00 per month X 12months)/5years=$13,929.60/yr
$13,929 ..;.
Manager Recommended: Yes Commission Approved: Yes
151
City of Dania Beach
Capital Improvement Request Form
Project: Seawall Repairs
Priority 2 Project Fernando Vazquez, P.E.
Mana er:
Department: Public Works & Utilities Division: Streets
Project Location: NE 3rd Street
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $15,000 $0 $0 $0 $0 $15,000
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $135,000 $0 $0 $0 $0 $135,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $150,000 $0 $0 $0 $0 $150,000
Revenue Source: FIND/3 cents
Description (Justification and Explanation)
1) The existing seawall along NE 3rd from the intersection of NE3rd shows severe deterioration up to its collapse
point about 135 feet south of the cutoff canal. (see Fig 1)The coquina type fill is washed off in numerous areas. Any
remaining structural integrity on the wall is fully compromised as a result of consistent washout. There are failure
cracks on the top slab of the wall indicating that the cap has limited resistance and could possibly fail upon any
excess point load. 2) Where there is remaining seawall, the erosion is exacerbated in areas where outfall pipes are
located by excess washout.3) There are countless pavement fractures throughout NE 3rd due to vehicle loads,
adding surcharge loads to the wall. A sectional pavement collapse would be safety hazard for vehicles or pedestrians
along this street. 4)The light pole on the intersection of NE 3rd and NE 2nd is supported by two guy wires, these guy
wires are holding an FPL pole in tension and are located adjacent to the seawall. The at rest soil pressure, coupled
by surcharge vehicle loads, and further washout erosion of the seawall fill could cause the wall
to slide and collapse at this intersection. The guy wires would losse soil resistance and the pole would be left without
any support. This is a safety hazard for vehicles and pedestrians along this streets. The Public Services is
proposing a full restoration of the seawall (approximately 500 ft.)
Annual Impact on Operating Budget
Descriptive: This is one time repair, no impacts on Operation
Personnel: Budget are anticipated
fs
xr y
Operating:
., ...:/.... .y,.
Replacement Year:
Cost:
Revenue/Other:
z
Total y F
Manager Recommended: Yes Commission Approved: Yes
152
City of Dania Beach
Capital Improvement Request Form
Project: Neighborhood Sidewalks
Priority 7 Project Fernando Vazquez
Manager:
Department: Public Works & Utilities Division: Streets
Project Location: Sun Garden Isles, College Gardens and Dania Beach Heights
Fiscal Year FY 05 FY 06 FY 07 FY 08 FY 09 Total FY 04
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation: I
Construction: $65,000 $67,600 $70,300 $73,100 $76,000 $276,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $65,000 $67,600 $70,300 $73,100 $76,000 $276,000
Revenue Source: 3 cents 3 cents 3 cents 3 cents 3 cents
Description Justification and Explanation)
Installation of sidewalks as designated in the City of Dania Beach Urban Infill and Redevelopment Area Plan. The
priorities set by the neighborhood are Dania Beach Boulevard West, S.W. 2nd Avenue and Phippen/Waiters Road.
l
Annual Impact on Operating Budget
Personnel: _
Descriptive:
Operating: xt ,.
Replacement Year
Cost:
Revenue/Other: A
TotalF—sollf
Manager Recommended: Yes 153 Commission Approved: Yes
Tree Preservation Fund
Estimated Revenues
Miscellaneous Revenues $27,500
Interest $1,500
Total Revenues $29,000
Estimated Expenses
Operating Expenses for Trees project from
South Water Management District $23,593
Estimated Surplus/Deficit $5,407
Designated Fund Balance
Available Fund Balance as of 9/30/03 $146,277
Estimated Surplus for FY 2004 $5,407
Projected Fund Balance as of 9/30/04 $151,684
Reappropriated to balance FY 2005 budget $10,153
Projected Fund Balance as of 10/01/04 $141,531
x
' s' is -f
154
Tree Preservation Fund Projected Revenue
Account No. Account Description FY 2003 FY 2004 Adj. FY 2005 %
Actuals Budget Adopted Change
102-0000-361.10-01 Operating Interests 1,828 0 1,500 100
102 0000-369.01-01 Mis. Revenues 15,9751 15,0001 15,000 0
102-0000-389.90-01 JAppropriated Fund Balance 0 15,0001 10,153 (32)
pit
Total Revenue 1 17,803 30,0001 26,653 (11)
Tree Preservation Fund Projected Expenditures
FY 2003 FY 2004 FY 2005 %
=Acct. ber Account Description
Actual Adj. Budget Adopted Change
102-4101-541.14-10 10vertime 0 0 2,000 146
102-4101-541.21-10 FICA Taxes 0 0 124 121
102-4101-541.21-20 Medicare Taxes 0 0 29 123
102-4101-541.44-10 Equipment Rentals 585 5,000 3,500 1389
102-4101-541.46-50 Grounds Maintenance 12,360 15,000 15,000 251
102-4101-541.52-20 Misc Supplies 0 10,000 6,000 70
Total Expenses 12,9451 30,000 26,653 199
155
Debt Service Fund
Revenue Sources
Interfund Transfer from General Fund $212,015
Total Revenue Sources $212,015
Expenditures
Debt Service - Principal Payment $75,000
Debt Service - Interest $137,015
Total Expenditures $212,015
Grant Fund
Revenue Sources
Florida Inland Navigation District $75,000
Land and Water Preservation Fund $112,000
Total Revenue Sources $187,000
Expenditures
Seawall Repairs $75,000
Beach Improvements $112,000
Total Expenditures $187,000
r
t
•
' 156
IFUND DESCRIPTIONS
Governmental accounting systems should be organized and operated on a fund basis.
Individual resources are allocated to, and accounted for, in separate accounting entities—
identified as funds—based upon the purposes for which they are to be spent and the
means by which spending activities are legally controlled.
Governmental units should establish and maintain those funds required by law and for
sound financial administration. Only the minimum number of funds consistent with legal
operating requirements should be established because unnecessary funds result in
inflexibility, undue complexity, and inefficient financial administration.
Individual funds are classified into three broad categories:.Government, Proprietary, and
Fiduciary.
GOVERNMENTAL FUND TYPES
Governmental Fund Types are subdivided into four sections: General Fund, Special
Revenue Funds, Capital Projects Funds, and Debt Service Funds.
General Fund-Accounts for all financial resources, except those required to be
accounted for in another fund. The General Fund of a government unit serves as the
primary reporting vehicle for current government operations. The General Fund, by
definition, accounts for all current financial resources not required by law or
administrative action to be accounted for in another fund. The major sources of revenue
for the General Fund include: ad valorem taxes, franchise taxes, and intergovernmental
revenues. The major departments funded here are administrative: Mayor and City
Commission, City Manager, City Attorney, City Clerk, Finance, Human Resources,
Community Development,Fire Rescue Services, Public Safety, Parks and Recreation,
and Public Services.
Special Revenue Funds-
p s Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes. In the City of Dania Beach, there
are three Special Funds:
Tree Preservation Fund
There is created to account for the acceptance and disbursement of the
replacement fees paid to the City as part of tree removal licenses. This fund shall
solely be used for the planting of trees in the city and any other ancillary costs
associated with planting of trees.
Grant Fund
The Grants Fund is a special revenue fund created to properly account for grant
activity in the City. The purpose of the fund is to allow better control over grant
monies in order to prevent potential incidents of noncompliance with grantor
157
requirements. The fund also helps to prevent potential penalties related to
noncompliance with the Single Audit Act.
Debt Service Funds-Accounts for the accumulation of resources for, and the payment of,
general long-term debt principle and interest.
Capital Projects Funds-Accounts for financial resources to be used for the acquisition or
construction of major capital facilities.
PROPRIETARY FUND TYPES
Proprietary Fund Types are subdivided into two sections: Enterprise Funds and Internal
Service Funds.
Enterprise Funds- Accounts for operations (a) that are financed and operated in a
manner similar to private business enterprises—where the intent of the governing body is
that the costs of providing goods or services to the general public on a continuing basis be
financed or recovered determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance,public policy, management control,
accountability, or other purposes. The City has three Enterprise Funds: Water, Sewer
and Stormwater.
Internal Service Funds-Accounts for the financing of goods or services provided by one
department or agency to other departments or agencies of the governmental units, on a
cost reimbursement basis. The City has one Internal Service Funds: Self Insurance
Fund.
FIDUCIARY FUND TYPES
The Fiduciary Fund Type consists of trust and agency fund
s.
Trust and Agency Funds-Accounts for assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private organizations, other governmental units,
and/or other trust funds.
158
GLOSSARY
Accrual Basis-A basis of accounting in which transactions are recognized at the time
they are incurred, as opposed to when cash is received or spent.
Adopted Budget- The original budget as approved by the City Commission at the
beginning of the fiscal year.
Ad Valorem Taxes- Commonly referred to as property taxes, levied on both real and
personal property, according to the property's valuation and tax rate.
Appropriation-A legal authorization to incur obligations and make expenditures for
specific purposes.
Assessed Valuation- Employee positions, which are authorized in the adopted budget, to
be filled during the year.
Available(Undesignated) Fund Balance-This refers to funds remaining from prior
years, which are available for appropriation and expenditure in the current year.
Base Budget-Projected cost of continuing the existing levels of service in the current
budget year.
Bond-A long-term I.O.U. or promise to pay. It is a promise to repay a specified amount
of money(the face amount of the bond) on a particular date(the maturity date). Bonds
are primarily used to finance capital projects.
General Obligation (G.O.) Bond-This type of bond is backed by the full faith, credit
and taxing power of the government.
Revenue Bond- This type of bond is backed only by revenues, which come from a
specific enterprise or project, such as a hospital or toll road.
Bond Refinancing—The payoff and re-issuance of bonds, to obtain better interest rates
and/or bond conditions.
Budget- A plan of financial activity for a specified period of time (fiscal year or
biennium) indicating all planned revenues and expenses for the budget period.
jBudgetary Basis- This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAPP, cash, or
modified accrual.
Budgetary Calendar- The schedule of key dates, which a government follows in the
preparation and adoption of the budget.
159
Budgetary Control- The control or management of a government in accordance with the
approved budget for the purpose of keeping expenditures within the limitations of
available appropriations and resources.
Capital Assets-Assets of significant value and having a useful life of several years.
Capital assets are also called fixed assets.
Capital Budget- The appropriation of bonds or operating revenue for improvements to
facilities, and other infrastructure.
Capital Improvements- Expenditures related to the acquisition, expansion or
rehabilitation of an element of the physical plant of the government- sometimes referred
to as infrastructure.
Capital Improvement Program (CIP)-An expenditure plan incurred each year over a
fixed number of years to meet capital needs arising from the long term needs of the
government.
Capital Outlay-Fixed assets which have a value of$1000 or more and have a useful
economic lifetime of more than one year; or, assets of any value if the nature of the item
is such that it must be controlled for custody purposes as a fixed asset.
Capital Project-Major Construction, acquisition, or renovation activities which add
value to the physical assets of a government, or significantly increase their useful life.
Also called capital improvements.
Cash Basis-A basis of accounting which recognizes trasactions only when cash is
increased or decreased.
Consumer Price Index (CPI)-A statistical description of price level provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost of
living(i.e., economic inflation)
Contingency-A budgetary reserve set aside for emergencies or unforeseen expenditures
not otherwise budgeted.
Contractual Services- Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include garbage collection service,rent,
maintenance agreements, and professionals consulting services.
Cost-of-Living Adjustments (COLA)-An increase in salaries to offset the adverse
effect of inflation on compensation.
Debt Service- The cost of playing principal and interest on borrowed money according to
a predetermined payment schedule.
Deficit- The excess liability of an entity over its assets; or the excess of expenditures or
expenses over revenues during a single accounting period.
160
Department- The basic organization unit of government which is functionally unique in
its delivery of services.
Employee (or Fringe) Benefits- Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the government's
share of costs for Social Security and the various pension, medical, and life insurance
plans.
Expense- Charges incurred(whether paid immediately or unpaid) for operations,
maintenance, interest or other charges.
Fiscal Policy- A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and programming
of government budgets and their funding.
Fiscal Year- A twelve-month period designated as the operating year for accounting and
budgeting purposes in an organization. For Dania Beach, this twelve (12) month period is
October 1 to September 30.
Fixed Assets- Assets of long-term character that are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
Franchise Fee- Fees assessed on public utility corporations in return for granting a
privilege to operate inside the City limits, e.g. water, electricity, cable television.
Fund- A fiscal entity with revenues and expenses which are segregated for the purpose of
carrying out a specific purpose or activity.
Fund Balance- The excess of the assets of a fund over its liabilities, reserves, and carry-
over.
GAAP- Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and procedures,
that defines accepted accounting principles.
Goal- A statement of broad direction, purpose or intent based on the needs of the
community. A goal is general and timeless.
Grants- A contribution by a government or other organization to support a particular
function. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost- A cost necessary for the functioning of the organization as a whole, but
which cannot be directly assigned to one service.
161
Infrastructure- The physical assets of a government (e.g., streets, water, sewer,public
buildings and parks).
Interfund Transfers- The movement of monies between funds of the same
governmental entity.
Intergovernmental Revenue-Funds received from federal, state, and other local
government sources in the form of grants, shared revenues, and payments in lieu of taxes.
Levy-To impose taxes for the support of government activities.
Line-item Budget-A budget prepared along departmental lines that focuses on what is to
be bought.
Long-term Debt- Debt with a maturity of more than one year after the date of issuance.
Mill- The property tax rate which is based on the valuation of property. A tax rate of one
mill produces one dollar of taxes on each $1,000 of assessed property valuation.
Object of Expenditure-An expenditure classification, referring to the lowest and most
detailed level of classification, such as electricity, office supplies, asphalt, and furniture.
Objective- Something to be accomplished in specific, well-defined, and measurable
terms and that is achievable within a specific time frame.
Operating Expenses- The cost for personnel, materials and equipment required for a
department to function.
Operating Revenue-Funds that the government receives as income to a for ongoing
pay g g
operations. It includes such items as taxes, fees from specific services, interest earnings,
and grant revenues. Operating revenues are used to play for day-to-day services.
Pay-as-you-go Basis-A term used to describe a financial policy by which capital outlays
are financed from current revenues rather than through borrowing. t
Personal Services- Expenditures for salaries, wages, and fringe benefits of a
government's employees.
Prior-year Encumbrances-Obligations from previous fiscal years in the form of
purchase orders, contracts or salary commitments which are chargeable to an t
appropriation, and for which a part of the appropriation is reserved. They cease to be
encumbrances when the obligations are paid or otherwise terminated.
Program- A group of related activities performed by one or more organizational units for
the purpose of accomplishing a function for which the government is responsible.
162
Performance Based Budget- A method of budgeting whereby the services provided to
the residents are broken down in identifiable service programs or performance units. A
unit can be a department, a division, or a workgroup. Each program has an identifiable
service or output and objectives to effectively provide the service. The effectiveness and
efficiency of providing the service by the program is measured by performance
indicators.
tPurpose-A broad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
Reserve-An account used either to set aside budgeted revenues that are not required for
expenditure in the current budget year or to earmark revenues for a specific future
purpose.
Resolution-A special or temporary order of a legislative body; an order of a legislative
body requiring less legal formality than an ordinance or statute.
Resources- Total amounts available for appropriation including estimated revenues, fund
transfers, and beginning balances.
Revenue- Sources of income financing the operations of government.
Rolled-back Rate- The tax rate when applied to the current year's adjusted taxable
value, generates the same ad valorem tax revenue as the prior year.
Source of Revenue-Revenues are classified according to their source or point of origin.
Taxes- Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include specific
charges made against particular persons or property for current or permanent benefit,
isuch as special assessments.
Temporary Positions- An employee who fills a temporary or short-term position. Such
employees provide contingency staffing for government operations during peak work
loads, or to address temporary staffing needs. Temporary employees are paid on a per-
hour basis, and do not receive benefits.
Transfers In/Out-Amounts transferred from one fund to another to assist in financing
the serviced for the recipient fund.
TRIM- Truth in millage (Section 200.065, Florida Statute)
Unencumbered Balance- The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of money still available for future purposes.
Unreserved Fund Balance- The portion of a fund's balance that is not restricted for a
specific purpose and is available for general appropriation.
163
User Charges- The payment of a fee for direct receipt of a public service by the party
who benefits from the service. !
Utility Taxes-Municipal charges on consumers or various utilities such as electricity,
gas, water, telecommunications.
164 3
CITY OF DANIA BEACH
DEPARTMENT OF FINANCE
x MEMORANDUM
TO: Ivan Pato, City Manager Memo: DF-04-36
FROM: Patricia Varney, Director of Finance
DATE: September 15, 2004
SUBJECT: Library Fund
At the first public hearing, the Commission requested to establish a "Library Fund" in the amount
of$20,000 for fiscal year 2004-2005. You have requested me to calculate the cost of continuing
to provide police extra details for the whole fiscal year and delay the five additional deputies until
October 1, 2005. The cost of the year will be approximately $57,000, therefore providing a
savings of $83,742. We can utilize the $20,000 of the amount to establish the "Library Fund"
and the remaining amount for the "Pier Restaurant" when the Commission enact on it.
I have prepared the following changes in the final budget ordinance:
Police — Contractual Service (83,742)
General Administration
- Reserve for Library Fund 20,000
- Contingency 63,742
i
Police
Acct. Number Account Description FY 2003 FY 2004 FY 2004 FY 2004 FY 2005 %
Actual Adj. Budget YTD Y/E Est. Proposed Chg.
001-2100-521.22-10 Retirement Contributions 17,159 45,316 41,956 56,688 90,140 99
001-2100-521.31-10 Professional Services 6,897,866 6,762,362 5,047,459 6,743,462 7,194,972 6
001-2100-521.41-10 Telephone 326 336 249 331 336 0
001-2100-521.46-40 Building Maintenance 500 0 0 0 0 0
001-2100-521.47-10 Printing& Binding 216 0 0 0 0 0
001-2100-521.52-20 Misc. Supplies 2,591 18,400 0 0 0 0
TOTALS 6,918,658 6, 26,4141 5,089,664 6,800,4811 7,285,448 7
Major Variance or Highlights of the Department
IN
Category/Line Item Amount Explanation
.21-10 Retirement 44,824 As per actuary calculation
.31-10 Prof Svc. 432,610 New contract and one additional patrol zone effective July, 2005
•
General Administration
FY 2003 FY 2004 FY 2004 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget YTD Y/E Est. Proposed Chg.
. 001-1800-519.23-10 Life & Health Insurance 221,408 208,925 139,283 208,925 428,904 105
001-1800-519.25-10 Unemployment Comp. 6,326 10,000 7,387 15,987 15,000 50
Nam-
001-1800-519.31-10 Professional Services 211,923 259,~990 149,975 259,990 203,800 (22)
001-1800-519.31-30 Consultant Engineers 9,774 25,000 5,154 7,840 25,000 0
001-1800-519.34-10 Contractual Service 15,098 15,120 11,323 19,252 40,1201 165
001-1800-519.41-10 Telephone 36,913 41,730 31,133 41,730 42,040 1
001-1800-519.41-20 Postage 37,317 38,320 21,147 38,000 33,120 (14)
001-1800-519.43-10 Water 5,583 7,020 3,731 5,030 5,380 (23)
001-1800-519.43-20 Electricity 43,384 50,803 29,089 48,000 44,800 (12)
001-1800-519.43-30 Natural Gas 302 300 253 300 340 13
001-1800-519.44-10 Equipment Rentals 10,344 11,988 8,639 12,006 10,056 (16)
001-1800-519.44-20 Trailer Rentals 2,600 2,400 1,600 1,800 0 (100)
001-1800-519.45-10 Insurance Coverage 455,549 484,686 508,196 508,196 508,200 5
001-1800-519.45-20 Judgements & Settlements 873 30,000 2,825 25,000 30,000 0
001-1800-519.46-10 Equipment Maintenance 2,576 1,650 2,492 2,678 2,500 52
001-1800-519.46-40 Building Maintenance 6,142 47,431 27,133 45,000 10,538 (78)
001-1800-519,46-50 Grounds Maintenance 11,331 9,460 8,662 12,000 10,260 8
• 001-1800-519.47-10 Printing & Binding 3,230 9,130 5,110 9,265 24,400 167
001-1800-519.48-10 Promotional Activities 30,587 85,000 43,776 85,000 87,890 3
001-1800-519.48-11 Airport Related Promotion 0 50,000 34,826 50,000 75,000 50
001-1800-519.48-12 Centennial Celebration 19,250 130,750 17,126 120,000 50,000 (62)
001-1800-519.49-10 Other Current Charges 0 8,495 4.172 8,343 4,780 (44)
001-1800-519.49-20 Legal & Display Advertise 8,240 9,120 6,187 8,395 7,200 (21)
001-1800-519.51-10 Office Supplies 16,488 10,040 8,227 10,040 12,320 23
001-1800-519.52--20 Misc Supplies 3,048 3,470 3,223 4,300 3,670 6
001-1800-519.52--60 Building Supplies 2,977 6,640 3,717 6,000 5,440 (18)
001-1800-519.54-10 Books, Subscriptions 235 235 168 235 240 2
001-1800-519.54-20 Memberships 9,638 10,695 10,603 10,695 11,440 7
I la
9N,I
001-1800-519.64-40 Office Furniture 17,200 5,200 0 51200 0 (100)
001-1800-519.71-10 Principal 267,041 248,686 217,972 269,744 217,118 (13)
001-1800-519.72-10Interest 87,486 40,006 36,597 47,437 27,790 (31)
001-1800-519.82-10 Aids to Private Org. 8,345 30,000 15,000 15,000 15,000 (50)
General Administration
FY 2003 FY 2004 FY 2004 FY 2004 FY 2005 %
Acct. Number Account Description Actual Adj. Budget YTD Y/E Est. Proposed Chg.
® 001-1800-519.91-20 Transfer to Grant 67,525 170,750 0 170,750 50,000 (71)
001-1800-519.91-30 Transfers to CIP 363,035 1,033,674 0 826,367 1,437,011 39
001-1800-519.91-40 Transfers to Water 0 105,000 70,000 105,000 348,820 232
001-1800-519.91-50 Transfers to Sewer 0 105,000 70,000 105,000 348,820 232
001-1800-519.91-80 Transfer to Debt Service 210,025 212,025 141,344 212,025 212,025 0
001-1800-519.99-10 Contingency 0 164,509 0 0 733,200 346
001-1800-519.99-40 Reserve for Library Fund 0 0 0 0 20,000 100
NNW MEN
TOTALS 2,191,7931 3,683,248 1,646,070 3,320,5301 5,102,222 39
Major Variance or Highlights of the Department
aw
- NEON
Category/Line Item Amount Explanation
Incorrect budgeting in FY 2004. Budgeted 2/3 premiums and also
.23-10 Health Ins 219,979 recognized 1/3 as reimbursement, which only provides city funding for
1/3 instead of 2/3
.46-40 Bldg. Maint (36,893) FY 2004 renovations for office space for City Attorney
• .47-10 Printing 15,270 City Promotional Brochure
The Miami Herald
A Knight-Ridder Newspaper
PUBLISHED DAILY
MIAMI, FLORIDA
STATE OF FLORIDA
COUNTY OFDADE
Before the undersigned authority personally appeared:
Anne Devereaux
who on oath that he/ems
DISPLAY ADVERTISING MANAGER
of The Miami Herald, a daily newspaper ublished at Miami in Dade County,Florida;that the
advertisement for I- i
was published in said newspaper i he issue of:
I
Affiant further says that the said Miami Herald is a newspaper published at Miami, in the said Dade
County,Florida,and that the said newspaper has heretofore been continuously published in said Dade
County,Florida, each day and has been entered as second class mail matter at the post office in Miami, in
said Dade County,Florida,for a period of one year next preceding the first publication of the attached
copy dvertisem"t.
Anne Devereaux
Sworn to and subscribed before me
This day of r ..;G V 1 I J A.D. 2004
♦�-NpugA
-CA 2333G
May 7 2005
Naded
Booth°£ Inc.
M Henry
NOTICE OF
P SED TAX INCREASE
• EASE
The City of Dania Beach has tentatively
adopted a measure to increase its
property tax levy.
Fast year's property tax levy:
A. Initially proposed tax levy......................$12,643,011
B. Less tax reductions due to
Value Adjustment Board and other
assessment changes..................................$460,078
C. Actual property tax levy........................$12,182,933
This year's proposed tax levy........................$13,375,425
All concerned citizens are invited to attend
a public hearing on the tax increase to be
held on:
Wednesday, September 22, 2004
7:00 p.m.
at
City Mall
100 West Dania Beach Boulevard,
Dania Beach, Florida 33004
A FINAL DECISION on the proposed tax increase and
the budget will be made at this hearing.
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FLORIDA
TO: Display Advertising Manager
Advertising Department
Specific Newspaper
FROM: Patricia Varney
City of Dania Beach
DATE: August 31, 2004
SUBJECT: Newspaper Notice
The City of Dania Beach is required by law to advertise in a newspaper of
general paid circulation in the county or in a geographically limited insert of such
• newspaper notice of its intent to finally adopt a millage rate and budget.
The enclosed advertisements are to appear in your newspaper EXACTLY per
enclosed instructions. Please sign and return copy to the above taxing authority.
i
Signa re of Display Advertisi g Manager
A
0
Date
Sincerely,
Patricia Varney
Director of Finance
PV:njs
Attachments
"Broward's First City"
100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dan ia-beach.fl.LIS