HomeMy WebLinkAboutR-2004-171 Tidewater Lobbyist Consultant fy 051 RESOLUTION NO. 2004-171
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE AN ENGAGEMENT
LETTER WITH TIDEWATER CONSULTING INCORPORATED FOR THE
PROVISION OF CONSULTING SERVICES IN CONNECTION WITH 2O04-
2005 FLORIDA LEGISLATIVE SESSIONS IN AN AMOUNT NOT TO
EXCEED $60,000.00, WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of$15,000.00 without competitive bidding
and without advertisement for bids if he is authorized to do so in advance by a resolution adopted
by the City Commission and if such purchases are, as prescribed in pertinent part in the Charter,
needed due to unusual conditions or emergencies; and
WHEREAS, the City Manager has determined that consulting services needed by the City
• can be obtained at the least cost by executing an engagement letter with Tidewater Consulting
Incorported, 200 West College Avenue, Suite 308, Tallahassee, Florida 32301, for consulting
services to be provided in connection with economic development issues of concern to the City
for the 2004-05 Florida Legislative Session;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Commission finds that due to the presence of unusual
conditions, it is necessary to authorize the City Manager to purchase consulting services from the
general fund budget in an amount not to exceed $60,000.00 for the fiscal year 2004/05 pursuant
to an engagement letter with Tidewater Consulting Incorported, 200 West College Avenue, Suite
308, Tallahassee, Florida 32301, a copy of which is attached to and made a part of this
Resolution; therefore, such engagement letter is approved and the City Manager is authorized to
execute same.
Section 2. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper for the best interests of
• the City.
1 RESOLUTION NO. 2004-171
Section 3. That all resolutions or parts of resolutions in conflict with this resolution are
• repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on October 12, 2004
L
C. . MCELY
MAYOR-C MMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON- YES
COMMISSIONER CHUNN - YES
LOUISE STILSON COMMISSIONER FLURY - YES
CITY CLERK VICE-MAYOR MIKES - YES
MAYOR MCELYEA-YES
• APPROVED AS TO FOFBRCO
ND CORRECTNESS:
BY:
THOMAS JEAN
CITY ATTORNEY
•
2 RESOLUTION NO. 2004-171
TIDEWATER
CONSULTING
I N C O R P O R A T E D
September 27, 2004
VIA FEDERAL EXPRESS
Ivan Pato, City Manager
City of Dania Beach
100 West Dania Beach Blvd.
Dania Beach, Florida 33004
RE: Representation
Dear Mr. Pato:
Tidewater Consulting, Inc. ("Tidewater") welcomes the opportunity to present this
proposal for professional consulting services to the City of Dania Beach (the "City"). Tidewater
is a full-service consulting firm, with a long history of assisting clients in obtaining their
objectives with the Florida Legislative and Executive Branches of government. Tidewater will
assist the City with issues before the Florida Legislature and Executive Branch as directed by the
City.
I will be the consultant with primary responsibility for these matters; however, each
Tidewater consultant is available to assist as necessary. Tidewater will represent the City from
October 1, 2004 through September 30, 2005. Our fee is $60,000, payable in 3 installments of
$20,000 each, due on January 15, 2005, April 15, 2005, and August 15, 2005.
It is Tidewater's policy to provide the most effective support systems available, while at
the same time allocating the cost of such systems in accordance with the usage of the services by
individual clients. Tidewater may also bill the City from time to time for expenses associated
with its representation of the City upon advance written approval from the City Manager. Any
such expenses shall not exceed Two Thousand Five Hundred Dollars($2,500.00) during the term
of this agreement. "Expenses" shall mean only those costs expressly approved by the City
Manager, in advance, when deemed by him to be in the best interests of the City. Expenses shall
exclude all costs associated with travel, vehicle expenses and lodging of any kind, except travel
between Tidewater and the City (including vehicle expenses and lodging) that is approved in
advance by the City Manager.
❑ Reply to: ❑ Reply to:
TALLAHASSEF OFFICE JACKSONVILLE OFFICE
200 West College Avenue o Suite 308 One Independent Drive • Suile 3205
Tallahassee, Florida 32301 Jacksonville, Florida 32202
(850) 681-6400 9 Fax: (850) 681-7080 (904) 358-1974 0 Fax: (904) 354-4813
• Ivan Pato, City Manager
September 27, 2004
Page Two
Tidewater and the City agree that this contract may be canceled with or without cause at
any time upon the giving of thirty (30) days written notice to the other party. Notwithstanding
the payment schedule set forth in this agreement, should either party terminate this agreement,
Tidewater shall be entitled to professional service fees equal to $5,000 per month for each month
or portion thereof from October 1, 2004 through the effective date of the termination of this
agreement.
Tidewater agrees to abide by all policies, ordinances and rules established by the City, as
well as all local, state and federal laws governing representations of municipalities by lobbyists.
Tidewater asserts that there are no inherent conflicts associated with the foregoing
representation.
If the foregoing accurately reflects your understanding of our agreement, please sign
below and return a copy of this letter of me.
We look forward to representing the City of Dania Beach and appreciate your
consideration of us as your consulting firm in these matters.
Sincerely,
Richard E. Coates
Accepted and agreed to this " "—' day of "'i/�n�E� `2004.
City of Dania Beach
By-
Title: C,
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