HomeMy WebLinkAboutR-2004-172 Contract Connections, Inc RESOLUTION NO. 2004-172
• A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE MATERIALS
NEEDED TO COMPLETE A PROJECT KNOWN AS "FRDAP MELI PARK
IMPROVEMENTS", INCLUDING, BUT NOT LIMITED TO, PLAYGROUND
EQUIPMENT, BASKETBALL COURT EQUIPMENT, FENCING, ADA
SURFACING, 12x12 METAL ROOF PAVILIONS (INCLUDING ALL
NECESSARY FRAMING AND CONCRETE FOOTINGS), PICNIC TABLES,
TRASH CONTAINERS AND BENCHES, IN AN AMOUNT NOT TO EXCEED
$250,000.00 FROM CONTRACT CONNECTION INC., UNDER ST. JOHN'S
COUNTY CONTRACT NO. 03-43; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part I1I, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of Fifteen Thousand Dollars ($15,000.00)
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
• to a competitive bid obtained within the last twelve (12) months by other governmental agencies
such as the federal Government, state of Florida or a Florida county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to purchase materials in
an amount not to exceed $250,000.00 from Contract Connection Inc. for use in the project known
as "FRDAP Meli Park Improvements"; and
WHEREAS, the City Manager has determined that such purchases can be made at the least
cost to the City by purchasing such materials, including, but limited to, playground equipment,
ADA surfacing, fencing, basketball court equipment, pavilions (including all framing and
concrete footings), tables, trash containers and benches from Contract Connection Inc., under St.
Johns County Contract Bid No. 03-43, a copy of which is attached this Resolution and made a part
of it as Exhibit"A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
1 RESOLUTION NO. 2004-172
Section 1. That the City Manager is authorized to pay Contract Connection Inc. an
amount not to exceed $250,000.00 for materials and items as specified in the foregoing recital
clauses, as required by the FRDAP (Florida Recreation Development Assistance Program) Meli
Park Improvements grant.
Section 2. That all resolutions or parts of resolutions in conflict with this resolution
shall be repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on October 12, 2004.
C.K. MCELYE
MAYOR—COMMISSIONER
ATTEST: ROLL CALL:
— l COMMISSIONER ANTON- YES
COMMISSIONER CHUNN - YES
LOU ISE STILSON COMMISSIONER FLURY - YES
CITY CLERK VICE-MAYOR MIKES - YES
MAYOR MCELYEA - YES
APPROVED AS TO FO,7 AND CORRECTNESS:
('v 11
BY:
THOMAS'J.'ANSBRO
r
CITY ATTORNEY
2 RESOLUTION NO. 2004-172
_ Agenda Request Form
City of Dania Beach
Agenda ltem: ;t7
Date of Commission meeting: 10/12/2004
Description of Agenda Item: Resolution approving purchase of materials from Contract Connections, Inc.
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID / RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
OtherW(Please explain) a ip'
19
Surrrnary explanation and backgrourici
M ....
m
Staff is requesting approval to purchase materials from Contract Connections, Inc. under the St. John's
County contract#03-43 to comply with the project known as TRDAP Meli Park Improvements". Items
to be purchased include but are not limited to: pavilions, playgrounds, ADA surfacing, basketball court,
benches, picnic tables, netting, fencing, trash containers and any materials needed to complete project.
`Attaehed exhibits and,additional:backup materials (Please list)
St. John's County contract#03-43 - Paper Attachment
Resolution -electronic attachment
For purchasing requests ONLY
Department: Amount:
Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ® Capital: ❑
Account Name: Account Number:
Submitted by: btemchuk Date: 10/4/2004
Department Director: btemchuk Date: 10/4/2004
Admin. Services Director: Date:
Finance Director: Patricia Varney Date: 10/4/2004
City Manager: Ivan Pato Date: 10/4/2004
I U-ID-1'7CU✓J0DU
10 ST . JOHNS COUNTY, FLORIDA o��s o0
Board of County Commissioners
l�R �o�
Office of the Purchasing Department PO Drawer 349 PHONE(904)8232540
Saint Augustine,FL FAX(904)823-2546
32OB5-0349
May 20, 2004
Contract Connection, Inc.
Attn: Todd B. Krohn
504 South 2"d St.
Jacksonville Beach, FL 32250
Re: Acceptance of WOW Playground Products to Bid No. 03-43,Price Agreement for
• Playground/Park Equipment for St. Johns County
Dear Mr. Krohn,
St. Johns County accepts your company's new product (WOW Playgrounds) to Bid 03-43, Price
Agreement for Playground/Park Equipment. We are in receipt of your request that states that this
product will be discounted at 5% from the catalog price, installation cost after discount is 35 %,
and freight is prepaid and added to the invoice.
If you have any questions,please call me at 904•.823-2541. Thank you for doing business with
St. Johns County.
Sincerely,
Rudy Gonzalez, CPP
Contract Coordinator
St. Johns County Purchasing Department
•
5
ST. JOHNS COUNTY, FLORIDA
Board of County Commissioners 'y1
1•� y ��1
�OR`Q
Oice o(Me Purchasing Oepertment PO Drawer 349 PNGNE(904)e232540
I Saint Augustine, =L FAX(904)E23.2546
3206SOJa9
.Tan.0 ary 2004
Contract Connection., Inc.
Attn.:Todd B. Krohn
504 South 2n6 St.
Jacksonville Beach, FT 32250
Re: B'id.No. 03-43, Price Agreement for Playground/Park Equipment
® Dear.Mr. Krohn,
Please find enclosed the executed contract cxterisi.on agrccm.erit. The department will need to
have a purchase order issued for any services they receive. As a reminder, please reference the
purc.lhase order number on the appropriate invoices. If you have any questions, please call me at
904-823-2541. Thank you for doing business with St. Johns County.
S inc crcly,
Rudy Go. a ,-., CPP
Contract Coordinator
St. Johns Counry Purchasing Department
Cc: Dan Weimer, Parks &Recreation Department
„ •r'+�+ 4Ljl vtYcl.. 1UIV rHl7C ClL
CONTRACT EXTENSION AGREEMENT
FOR
BID .NO. 03-43
THIS AGREEMENT is .r ade this day of R1A0 %004 by and between ST. JOHNS
COUNTY, hereinafter called "O' NER”. and Contract Connection, Inc_, hereinafter called
"CONTRACTOR".
WITNESSETH:That for azid in con.sideratien of the payanent an.d a.greeme;lts hcreinafer.mentioned:
1. The CONTRACTOR will commence with providing annual requirements for
Play-round/Park Equipment.
2: The CONTRACTOR agrees to provide the itenvservice as described in the
CONTRACT DOCUMENTS and comply with the price agreements: Purchase Release Orders will
be issued to the CONTRACTOR.
• �. The CONTRACTOR will commence service as required by the CONTCT
DOCUMENTS bcavnning February 1.2004 and Contract will terminate January 31, 200 A.is
Contract may be extended in one(1)year increments for a maximum of four. (4) one year, renewals
after negotiations with the CONTRACTOR and providing 1)continued satisfactoryperformance; 2)
annual budget appropriation; and 3) negotiated increases not to exceed prior: 12 months CPT and
Contract Extension is approved by the Purchasing Manager and the Director ofParks and Recreation
or their designees.
4. The tern CONTRACT "DOCUMENTS"means and includes th.e following:
(1) ADVERTISEMENT FOR BIDS AND INSTRUCTION TO BIDDERS
(2) BID.PROPOSAL - COUNTY BID FORM & ATTACHMENT A
(3) B.iD SPECIFICATIONS & CONDTTIONS
(4) CONTRACT AGREEMENT
(�) CONTRACTOR'S PROPOSAL DATED December 18, 2002
(5) ATTACHMENTS
(6) ADDENDA (1, 2. AND 3)
(7) NOTICE OF AWARD
(8) CONTRACTOR'S LETTER DATED
5. The Contract Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
•
C;-1
--• - -- - JV` `-'�^'' «�+V UUNNLt,11UN rAla k�.j
•
IN W-TTNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly
authorized officials, this Agreement, five(5)copies of which shall be dcerned an original on the date
first above written..
Owner Contractor
St. Johns County Board of.
County Commissioners Seal OwV Cr (� nnFCf'6�&kz-Seal
(Typed Name) ()Typed Name)
B Bv: 1
Signa e i4 ature
Joe ,Burch. Purchasine Manage ( 6 �J
N
Printed ame & Title Printed Narne& Title
Date efExecution Date of Execution
Cheryl S rickland, Cler of Courts
By: nrr�
D-7 Clerk -
0 - q-cc)L4
Datc of Execution
CT
ST. JOLTS COUNTY, FLORIDA
Board of County Commissioners ,
PURCHASING DEPARTMENT 2740INDUSTRY CENTER RD. PHONE:(904)825-2547
Cheryi L.Albertson ST.AUGUSTINE,,FLORIDA 32084 FAA:(904)323-2546 i
Contract Connection, Inc. January 22, 2003
A ttn: Todd B. Krohn
504 South 2nd St.
Jacksonville Beach, FL 32250
Ref: Bid 03-43, Price Agreement for Playground/Park Equipment
Dear Sir:
St Johns County advertised for Price Agreement Proposals for playground/park equipment. These
proposals were received and evaluated. Price agreements will be established with all firms who
responded. The Board of County Commissioners approved this action on January 21, 2003. If
this is agreeable,please sign and return this letter agreement along with current 2003 catalog(s).
The firms invited to participate in the Price Agreement Program are: Play and Shade, Inc.;
Southern Park &Play System, Inc.; Playstructure Services; American Park and Play, Inc.;
Dominica Recreation Products, Inc.; Swartz Associates; Hunter Knepsheild Company; Kaplan
Companies; BEMCI Electric, Inc.; Miracle Recreation Equipment Co./Nolan Associates; Contract
Connection.Inc., Bliss Products & Services, Inc.; M. Gay Constructors, Inc.; Musco Lighting,
LLC; Landscape Structures, Inc_ The Gerber Group; and Southern Recreation, Inc.. Incorporated
by reference are Bid No. 03-43 and your Price Agreement Proposal for playground/park equipment
submitted under Bid No. 03-43. The effective date of this agreement will be from 02-01-03
trxough 1-31-04.
The intent of the Price Agreement Program is that the firms selected above will be the key
suppliers for playground/park equipment for St Johns County for the term of this agreement. The
Countvwill purchase from an alternate supplier only if the needed equipment cannot be supplied
by one of the turns shown above. At the County's option, we will either send Purchase Orders
directly to the chosen supplier based on the established price schedules or competitively bid/quote
purchases, usually those of large value, soliciting bids/quotes only from the suppliers shown
above. The motivating factor in determining whether to bid/quote a specific purchase is the high
cost of installation and potential savings if a firm is able to schedule multiple installations in a
particular location and tivill reduce cost.
If you reouire further assistance, please contact Cheryl Albertson, Contract Coordinator, at (904)
8?J-2s4/.
•
Bid No. 0-3-4a
Please sign, date and return this letter agreement to indicate acceptance.
IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly
authorized officials, this Agreement, five (5) copies of which shall be deemed an original on the date
above written.
Owner ContractorlfvNendor
St. Johns County Board of
County Commissioners (� ��n (� Seal
(Typed Name) (Typed Name
Bv: l�
B v:j
S.
ature Signature
• Joe Burch, Purchasing Manager
Printed Name & Title Printed Name &Title
Date of Execution Date of Execution.
Cheryl Strickland, Clerk of Courts
By: 6/J al
D ry Clerk
L,
0
Date of Execution
BID j 03-43
ST. CORNS COUNTY, FLORJD.A
OFFICIAL TOTAL BID FORM
0 .711.E BOAS OF COU�\i'Y CONfMISSIONERS
S T. JOh11S COUNTY, FLORID--,
-BID PROPOSAL-
If a contract/Purchase Order on the basis of this pmpo.,l, the undersigned pled,es to
pro,ia she equipment as specified in the Bid Proposal and Counn-Specifications barring&Jays
due to Slaikes, fires, transportation difficulties or other causes beyond the ccutrol+o the
unders:wed.
The uo 'rsigned declares that the'stateinents and representations made in this proposal are true
in eVe', respect and that the said proposal is in all respects fair and made without Collusion or
fraud, zzJ that no member of the County Board, or any other agent or employee of the County,
direttl� or ndirectly, is interested in this proposal or in any profits expected to accrue therefrom.
Tbe foL�3Ring proposal is presented:
FOR: PRICE AGREEMENT FOR THE PURCHASE OF PLAYGRO[TND/P..R{
EQUIPNIENT, AS PER ATTACHED SPECIFICATIONS OR . APPROVED
EQUIVALENT:
I. �T_NDOR CATALOG
FEUD PERCENTAGE DISCOUI\7:
DISCOUNT ,� C
DELIVERY — Qa DAYS ARO
• OTBF 1
?. y1AyZ�FACT T
LRER S �"OG
BID NO, 03-43
FIXED PERCENTAGE DISCOUNT:
`vLA ivtJFACTURER DISCOi-'NT OFF LIST PRICE
DELNERY DAYS ARO F.O.B. DESTIl,TATION
VENDOR_ r f rnn l�k p dns
•
3. INSTALLATION
A. FIXED PERCENTAGE OF COST (AFTER DISCOUNT)
OF EQUIPMENT 90 % \/YES NO
B, FIXED PERCENTAGE OF WEIGHT SHIPPED OF
EQUIPMENT {��r % _YES ✓NO
C. PRICE REQUESTED AT TIME THE PRICE FOR
MATERIALS IS COS-FIRMED IN WRITING
(PRICE PER JOB IN KNOWN MATERIALS) ✓ YES NO
List vendor/manufacturer written factory certification that is being supplied with bid or within
three (33)days upon request.
l
�. kDDITIONAL INFORMATION
SHIPPING CHARGES: S�C�PiCah _ CWT
O F2
C ontract
onnection 1XIC
FACTORY REPRESENTATIVES & DIS T rRIBUTORS
St johns County Bid 03-43,
Price Agreefnent for Playground/Fark Fquipmer,t
MANUFA.CTUBER DISCOUNT OFF LIST PRICE
American Ramp Company 5%
American Rubber Technoioaies 5%
ECI Burke Company, LLC
Border Patrol 5
Carlisle / CSS1 5%%
Campbell Mulch 5%
5%
Cvlex
5%
Dr. Playground 5%
EME Modular 0/0
Envirotech 5 5
Enwood Structures 5%
5%Field Turf
Rido Course 5%
Fundicio 5%
• Games & SportsB 5%
GCE Sports Lighting 5%
GT Grandstands 5%
Industrial Shadeports 5%
Hubble Sports Lighting 5%
}fay Park 5%
LA Steelcratt 5%
Madrax 5%
Molding Company 5%
Murdock 5%PW Athletic, Co. a
Petersen Manufacturing 5%
Plastic Lumber Company 5%
Poligon /W.H Porter 5%
Rubberiffic! o,
Safety Net Surfacing 5%
Sof Fall 5%
Sturdisteel 5%
Sports Play 5%
Uta Play 5%
Victor Stanley 5%
Wabash Valley 5
Water Play 5%
Walton, Inc. 5%
Lager 5%
FT. LAUDERDALE � is offices In Florida, Georgia.Alabama � ACKSONVILLE
?� J oo Folk Street North &South carollna- and Mississl i
Hilylly waod, FL�3020 PP 504 S.2na, Street
(95q)925.28C0 FAX (954) 92�_oa0o PO• Box 848254 Jacksonville Beach,FL 32250
e-mail:contradC2@aol.com _` Pembroke Pines. FL.33084-0254 (9041 249-s.353 - FAX; (904)249-8177
• Y� Y In sly) Fonnection Hic
Contract
FACTChY REPRESENTATIVES & DISTRIBUTORS
St. Johns County Bits 03-43,
Price Agreement for Plav,grcund/Park Equipment
Minimum Freiaht N/A ;Scree materials can ship via UPS/Fed Ex)
Minimum Installation' S 350
Concrete S 3.25 per square foot
Concrete Footing S 450 (based upon a 2x2 reinforced footing)
Site work Call for pricing
Side walk call for pricing
i
FT. LAUDERDALE 1 a offices in Florida Georgia,Alabama JACKSONVILLE
2851 Polk Street North & South Carolina,and Mississippi
Ha!lywaod, F133020 504 S.2nd_Street
P.O. Sox 348254 Jacksonville Beach, f L 22250
(954)925-2800 • FAX: 1954)925-0800 Pembroke Pines. FL 33084-0254 (904)249-5353 • FAX (904)24g_81,7 e-mail: cantractc2@ao:.com
BID NO. 03-43 Official Total Bid Form for the Price Agreement for Pla.around/Park
Equipment
5. L; RIANCES
Please state anti %ariance to the specific_rions regarding vendor, manufacturer. shlppi
freight cost, etc. (.add additional infomi :ion ifnecessary can separate paper.)
o
4,0#nil nz,4
NOTE. Bidder is required to provide specifications or brochure on equipment being bid.
I certify that the equipment presented in the above proposal meets or exceeds the County
specifications and that 1, the undersigned bider, declare that I have carefully examined the
specifications, terms and conditions of this bid :rd I am thoroughly familiar with it`s provisions
and quality and type of-coverage called for and oid herein. The undersigned further declares that
. he has not divulged.. discussed or compared his aid with any other bidders and has not colluded
with any other bidder or parties to a bid whatsoe%-er for any fraudulent purpose.
COMPANY:
ADDRESS: — ` 411 ��{ P
nXx l��11P On h �L
MINORITY OR WOMAN OWNED INE
FEDERAL ID NO. OR SO ECURIT N
SIGNATURE:
�(T.
1"])edorPrinted Signature)
TITLE: ,
DATE:
TELEPHONE NO.:
FAX NO.: �`t'7' 177
J OTBF 3
ATTACHMENT - AFFIDAVIT
ST JOHNS COUNTY EOARF COli�TY CON,i1'
D O 41SS10NERS
TO: ST. JOHNS COUNTY BOARD OF COUNTY COMMJSSlcNFRS
ST. .'\L-G'L-S TINE, FLORIDA
At the time the proposal is submitted, the Bidder shall attach to his rid a S-orn statement.
The sworn statement shall be an affidavit in the following form, executed by an officer of the
firm, association or corporation submitting the proposal and shall be Sworn to before a person
who is authorized by law to administer oaths.
STATE OF p COUNTY OF_ laA`IQ
me, the undersized authority, personally appeared Tpci rd � •U Before
duly sworn, depos:s and says he is -� ;r{p,,,a. '—s who, being
(Title)
of Cnnr�pn-}� lr�L (Finn) the bidder submitting :he attached proposal for
the services covered by the bid documents for Bid No. 03-43 for St.Johns Countv.
The affiant Further states that no more than one proposal for the a r
l be
submitted from the individual, his firm or corporation under he same or different referenced project
ame and lthat
such bidder has no financial interest in the firm of another bidder for the same work. That he, his
firm, association or corporation has neither directly, nor indirectly entered into any agreement.
participated in any collusion or otherwise taken any action in, restraint of free competitive
bidding in connection; with this firm's bid on the above described project. Furthermore, neither
the firm nor any of it's officers are debarred from participating other state. in public contract lettings in any
I(Bidde
By
Q _
(Title)
Sworn and subscribe to before me this 15p day of_DVIEMU1-- 2002.
N Public
ENCrTARy RMUC STATE OF O2IC�tMy Commission Expires: n ' crs�oa�
EYP. OV.7200E
BIDDER 0\ALL COUNTY PROJECTS MUST EX—ECUI•E & ATTACH TB IS AFFIDAVIT TO
EACIT BID.
S T. JO i s C O 1UNTY, FLORIDA
Board of County Commissioners Z'.;
ORlca ollhe Purchsirg Depsfinanr
PO Drawer J4B
Selnt Au0ueNne,r( PFI()NE(904)823.2540
May 81 2003 310654349 FA'(;04)823.1646
Contract Connections, Inc.
Attn: Michelle
504 South Second Street
Jacksonville, Beach, FL 32250
Re: Price Agreement for Playground/Park Equipment under Bid No. 03-43
Dear Michelle,
You have indicated that Contract Connections, Inc. desires to allow other entities and agencies to
piggyback off this agreement. This is acceptable to St. Johns County, and is in compliance with
the agreement which states:
OPERA EVE PCIK('HAS�:
Any bidders awarding of this bid agrees that such response also constitutes a bid price to all
State and County agencies and Political Subdivisions of the State oMorida under the same
conditions, for the same prices and for the same effective period as this bid, should the
awarded bidder(s) deem it in the best interest of their business to do so.
If you need further assistance, please call me at 904-823-2547.
Sincerely,
Cheryl Albertson
Contract Coordinator
St. Johns County Purchasiztg
T!CON7RAMgcncHc pigB =k(car 03-43,doc