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Home My WebLink AboutR-2004-182 Purchase 2 vehicles Public Services RESOLUTION NO. 2004-182 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) 2005 FORD F-250 SD PICKUP TRUCK IN THE AMOUNT OF $29,437.00 FROM THE SEWER FUND, AND ONE (1) 2005 FORD F-250 SD PICKUP TRUCK IN THE AMOUNT OF $29,317.00 FROM THE WATER FUND, FROM DUVAL FORD, UNDER FLORIDA SHERIFFS' ASSOCIATION & ASSOCIATION OF COUNTIES' CONTRACT NO. 04-12-0823, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies • such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to purchase one (1) 2005 Ford F-250 SD pickup truck in the amount of$29,437.00 from the Sewer Fund and one (1) 2005 Ford F-250 SD pickup truck in the amount of$29,317.00 from the Water Fund from Duval Ford; and WHEREAS, the City Manager has determined that such purchases can be made at the least cost to the City by purchasing such vehicles from Duval Ford under Florida Sheriffs' Association & Florida Association of Counties' Contract Bid No. 04-12-0823, a copy of which is attached and made a part of this Resolution as Exhibit "A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to pay the amount of $29,437.00 for the purchase of one (1) 2005 Ford F-250 SD pickup truck from the Sewer Fund and the amount of • 1 RESOLUTION NO. 2004-182 . $29,317.00 for the purchase of one (1) 2005 Ford F-250 SD pickup truck to Duval Ford from the Water Fund for use by the Public Services Department. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on October 26, 2004. n C.K. MCELYE MAYOR—COMMISSIONER ATTES;T'. ROLL CALL: COMMISSIONER ANTON - YES COMMISSIONER CHUNN - YES ,LOUISE-STILSON COMMISSIONER FLURY - YES CITY CLERK VICE-MAYOR MIKES —ABSENT MAYOR MCELYEA - YES • APPROVED AS TO F RM AND CORRECTNESS: BY: '\ TH MA J AN�BRO CITY A TTORNEY • 2 RESOLUTION NO. 2004-182 Agenda Request Form City of Dania Beach Agenda Item: t7 0600 Date of Commission meeting: 10/26/2004 Description of Agenda Item: Vehicle Purchase Commission action being requested: �\ Adopt Resolution or Ordinance Q Expenditure Q Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other(Please explain) Summary explanatio.n�and background: Purchase of two (2) pick up trucks authorized in this years budget. Attachetl exhibits and'add Mon al backup materials (Please list): Memo to City Manager Resolution Sheriffs Bid Document For purchasing requests ONLY Department: Public Services Amount: $58,754.00 Fund: General: ❑ Water: Q Sewer: Q Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Vehicles Account Number: 4013302533 40235025356420 Submitted by: LEO WILLIAMS Date: 10/11/2004 Department Director: Fernando Vazquez Date: 10/12/2004 Admin. Services Director: Date: • Finance Director: pvarney Date: 10/12/2004 City Manager.' Ivan Pato Date: 10/13/2004 Z_ - City of Dania Beach K� Department of Public Services • PUBLIC WORKS DIVISION 100 West Dania Beach Blvd•Dania Beach,FL 33004•(954)924-3741 .(954)-923-1103 (fax) TO: Mayor C. K. McElyea Vice Mayor Robert Mikes Commissioner Robert Chunn,Jr. Commissioner Patricia Flury Commissioner Robert Anton FROM: Ivan Pato,City Manager VIA: Fernando A.Vazquez,P.E. Director of Public Services BY: Leo Williams, Public Works Superintendent Date: October 12, 2004 RE: New Vehicle Purchase Three (3) vehicles have been budgeted as part of the continuing vehicle and equipment replacement program during fiscal year 2005. In the past, this department has prepared a preventative maintenance program to replace outdated vehicles. Although the City has an adequate vehicle maintenance program in place, our minimal vehicle maintenance staff faces serious challenges when attempting to reduce downtime as a result of vehicle failures generated by the age of some of the equipment. In 2004, approximately $25,000.00 was dedicated to address vehicle breakdowns alone. Preventative maintenance procedures play a key role in limiting vehicle down time and its related maintenance costs once vehicles have reached their useful life. Further, following an extremely busy hurricane season, it has become evident to this Department that proper mobility following the aftermath of a hurricane is a critical component of operability and damage assessment. As a result, we are recommending the purchase of two (2) F-250 pick up trucks and a Ford Explorer 4X4. The pick up trucks will replace current trucks that are 10 to 15 years old. The Explorer will replace one of our older Rangers, and will allow adequate mobility through fallen debris, and flooded areas following 0 tropical storm event. All vehicles are being purchased off of the Florida Sheriffs Association ontract and will have extended warranties as well as being equipped for the Division's needs. • BID AWARD ANNOUNCEMENT 04mu12,mu082F3j ADMINISTRATIVE NON-PURSUIT, VEHICLES,UTILITY TRUCKS & 9 & OTHER FLEET EQUIPMENT Participating Sherif,f's ®ffices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association, Florida Association of Counties & Florida Fire Chiefs' Association 3: atiR1Fp 5 tlrrs //�� ++ FLORIDA CIATIW `SCCIA�� of C®UNTIE, 0 0° CC lilt FLORIDA SHERIFFS ASSOCIATION P. O. Box 12519 . Tallahassee, FL 32317-2519 PHONE (850) 877-2165 • FAX(850) 878-8665 WEB SITE: http://www.flsheriffs.org DATE: October 2, 2005 TO: ALL PROSPECTIVE PARTICIPANTS FROM: Gary E. Perkins Lynn Meek Peggy Goff Executive Director Vehicle Bid Coordinator Vehicle Contract Manager RE: SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID FOR ' PURSUIT, ADMINISTRATIVE NON-PURSUIT, UTILITY VEHICLES, TRUCK &VANS, & OTHER FLEET EQUIPMENT Bid No. 04-12-0823 We are pleased to announce that the Florida Sheriffs Association, Florida Association of Counties and Florida,Fire Chiefs' Association has successfully conducted its eleventh statewide competitive bid for vehicles which includes police pursuit, administrative non-pursuit, utility vehicles, trucks & vans, backhoes, motorgraders and agriculture type tractors. Bids will be extended and guaran- teed to any and all units of local governments/political subdivisions including but not limited to county, local county board of public instruction municipalities and/or police agencies, other local public or public safety agencies or authorities within the State of Florida and in accordance with the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any state agency includ- ing the Division of Universities, Department of Children and Family Services, Department of Health, Department of Juvenile Justice and Department of Corrections which elects and is authorized to purchase from a source other than the State of Florida contract. In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this contract by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. This contract is good from October 1, 2004 thru September 30, 2005 - as long as vehicles are available thru fleet. All interested arties who wish to purchase from this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS 1. Contact the designated dealership (see pages 37-40) listed in the zone from which you wish to purchase and advise them of your interest to purchase from the Sheriffs' Offices & Local Governmental Agencies of the State of Florida Bid No. 04-12-0823. They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. 10 Bid Award Announcement(04-12-0823)