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HomeMy WebLinkAboutR-2004-187 Carmeuse Lime RESOLUTION NO. 2004-187 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE BULK HIGH- CALCIUM QUICKLIME FROM CARMEUSE LIME INC., IN AN AMOUNT NOT TO EXCEED $75,000.00 ($112.52 PER TON), UNDER THE CITY OF BOCA RATON QUICKLIME BID NO. 2002-63 VALID THROUGH AUGUST, 2005, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of$15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and • WHEREAS, the City Manager has determined that it is necessary to purchase bulk high- calcium quicklime chemicals for the Water Plant at the Public Services Compound; and WHEREAS, the City Manager has determined that the quicklime chemicals can be purchased at the least cost to the City from Carmeuse Lime Inc., Longview Operation, P.O. Box 37, Saginaw, Alabama 35137, at a rate of$112.52 per ton, under City of Boca Raton Quicklime Bid No. 2002-63; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proposal from Carmeuse Lime Inc. for the purchase of bulk high- calcium quicklime in an amount not to exceed $75,000.00 ($112.52 per ton), under City of Boca Raton Quicklime Bid No. 2002-63, in substantial form as identified in Exhibit "A" (on file), is approved and the City Manager is authorized to pay Carmeuse Lime Inc. from the Water Fund Budget for the fiscal year 2004-05. 1 RESOLUTION NO. 2004-187 Section 2. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on October 26, 2004. {o C.K. MCELYE MAYOR—CO IS SIONER ATTEST: ROLL CALL: COMMISSIONER ANTON - YES 6TX) COMMISSIONER CHUNN - YES LOUISE STILSON COMMISSIONER FLURY - YES CITY CLERK VICE-MAYOR MIKES - ABSENT MAYOR MCELYEA - YES APPROVED AS TO�J' / AND CORRECTNESS: BY: '/"T---\� TH6mAS' JAAARO CITY ATTORNEY • 2 RESOLUTION NO. 2004-187 Agenda Request Form }— city of Dania Beach Agenda Re 7• /0Date of Commission meeting: 10/26/2004 Description of Agenda Item: Vendor use approval Commission action being requested: Adopt Resolution or Ordinance ❑ Expenditure ❑ Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other(Please a plain) Summary explanatonand background Allow continued purchases of Quicklime from Carmeuse for Water Plant use by piggybacking off of current Boca Raton contract • Attached exhibits and additional backup materials(Please list): = ,�..... Memo Co-op contract info For purchasing requests ONLY Department: Water Plant Amount: $75,000.00 Fund: General: ❑ Water: © Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Chemical Supplies-, Account Number: 40133035335240 Submitted by: LEO WILLIAMS Date: 10/13/2004 i Department Director: Date: Admin. Services Director. Date: • Finance Director. Date: City Manager: Date: City of Dania Beach _ Department of Public Services tK ti - jj 100 West Dania Beach Blvd.Dania Beach,FL 33004-(954)924-3741 -(954)-923-1109(fax) MEMORANDUM To: Mayor C. K. McElyea Vice Mayor Robert Mikes Commissioner Robert Chunn,Jr. Commissioner Patricia Flury Commissioner Robert Anton FROM: Ivan Pato,City Manager VIA: Fernando A.Vazquez,P.E. Director of Public Services BY: Leo Williams, Public Works Superintendent Date: October 13, 2004 OStaff currently uses Carmeuse Lime Inc for Water Plant Chemical purchases of bulk quicklime under the City of Boca Raton Quicklime Bid No. 2002-63. Staff is asking for authority to continue purchasing from this vendor during Fiscal Year 2004-2005. 0 PURCHASE ORDER 2 . - CITY OF'BOCA RATON 201 W. PALMETTO PARK RD. 026523 1 ® BOCA RATON,FLORIDA 33432-3795 PHONE:(561)393-7871 THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKING LISTS,LABELS,BILLS OF LADING& FAX:(561)393-7983 CORRESPONDENCE. 604 TO: CARMEUSE LIME&STONE,INC. SHIP TO: CITY OF BOCA RATON P.O.BOX 37 UTILITIES SERVICES DEPT SAGINAW,AL 35137 WATER TREATMENT PLANT 1301 W GLADES RD BOCA RATON,FL 33431 CONTRACT NO.: ORDER DATE: 10/05/04 PROJECT NO.: F.O.B. DESTINATION ACCOUNT NO.: TERMS: NET/30 DELIVER BY DATE: 10/01/04 *#BLANKET ORDER#* ITBNI 1 SCRIPTYb1 QiIAI PITY II.01 U I PRICE 1 C)TAL, BULK QUICK LIME @ $112.52/TON - "WTP" EFFECTIVE DATE: 10/01/04 EXPIRATION DATE: 07/24/05 NOT TO EXCEED: 600.000.00 REMARKS: BULK QUICK LIME AT $112.52/TON BLANKET PURCHASE ORDER ISSUED IN THE AMOUNT ® IDENTIFIED ON PURCHASE ORDER. NAME OF EMPLOYEE AND BLANKET P.O. NUMBER TO APPEAR ON ALL INVOICES. FAILURE TO REFERENCE CORRECT BLANKET P.O. NUMBER ON INVOICE MAY RESULT IN DELAY OF PROCESSING FOR PAYMENT. ITEMS WILL BE ORDERED ON AN AS NEEDED BASIS ALL TERMS, CONDITIONS, PRICES & SPECIFICATIONS OF BID NO. 2002-063 (RENEWAL PERIOD #2) SHALL APPLY. PLEASE NOTE: AT LEAST 24 HOURS PRIOR TO ANTICIPATED DELIVERY, VENDOR(S) SHALL CALL THE "CITY CONTACT" IDENTIFIED ON THIS PURCHASE ORDER TO ADVISE OF DELIVERY DATE AND TIME FRAME. DELIVERY PERSONNEL WILL BE REQUIRED TO PRESENT PROPER IDENTIFICATION PRIOR TO ENTERING CITY BUILDINGS OR FACILITIES. THE CITY RESERVES THE RIGHT TO REJECT OR REQUIRE RESCHEDULING OF ANY DELIVERIES ATTEMPTED WITHOUT THIS PRIOR NOTICE. CITY CONTACT: GREG ESSEN 561-338-7323 COUNCIL APPROVAL: 6/8/04 3-C-2 ORDERS TO BE PLACED AS NEEDED. AUTHORIZED B AGENT L3�1 KUNKEL, CPPB INVOICE TO: "If items purchased are classified as toxic or hazardous substances under Chapter 442- (Failure to reference P.O.Na.may result in delayed PAYMEN7) Florida Statutes,vendor must submit copies of MSDS for each substance to the delivery ff Boca Raton,Financial Services Department location at time of shipment Products must be identified and labeled in accordance with Palmetto Park Road OSHA standards. Failure to comply with these requirements will result in delay of a Rca Raton,Florida 33432-3795 payment until compliance is made. All terms and conditions identified on the backside of FEDERAL EXCISE TAX EXEMPTION 59-6000279 this purchase order shall apply." FLORIDA STATE USER TAX EXEMPT NO.85-8012740081C-4 Sep 13 04 01 : 19p 904-264-7539 p. 2 June 10, 2004 Jim Baker City of Dania Beach, Fl Jim, Attached is the letter I sent to Boca Raton with the new pricing for the next contract year. Carmeuse North America will allow Dania Beach to piggyback this contract at the price listed in the Boca Raton letter. Please note the effective date on the letter. If you have any questions, call me at(904)716-0280. 1 appreciate your business and look forward to continuing our relationship as Carmeuse North America continues to take care of you lime needs. Sincerely Andy Wilkerson • Sep 13 04 01 : 20p 904-264-7539 p. 3 ,t May 17, 2004 City of Boca.Raton Attn: Lynn Kunkel 201 W. Palmetto Park Rd. Boca Raton, Fl 33432-3795 Dear Lynn, In reference to bid number 2002-063, I am writing to inform you of Carmeuse North America's decision to renew the current lime contract that expires on July 23, 2004. However, due to unexpected costs increases in both production and transportation, we can not continue to supply material at our current pricing. Carmeuse North America is proposing a 5%increase from$107.20 delivered to $112.52 delivered effective on July 24, 2004. This price will be effective for a period of one year. This increase accounts for rail, truck, and production cost increases we have incurred over the last year. If you have any questions,please feel free to call me at(904)716-0280. I will be happy to answer any concerns you may have. Carmeuse values you as a customer and we look forward to serving your lime needs for many years to come. Si cerely, Any Wilkerson Territory Sales Representative