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HomeMy WebLinkAboutR-2004-188 Macmillian Oil Co. RESOLUTION NO. 2004-188 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE DIESEL FUELS FROM MACMILLAN OIL COMPANY OF FLORIDA, IN AN AMOUNT NOT TO EXCEED $90,000.00 IN FISCAL YEAR 04/05, UNDER BROWARD COUNTY CO-OP BID #D 104018B 101; WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City Government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to purchase diesel fuels for City vehicles; and WHEREAS, the City Manager has determined that such diesel fuels can be purchased at the least cost to the City from MacMillan Oil Company of Florida, under Broward County CO-OP Bid No. D10401813101,which is valid through May 31, 2005 with a continuation agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the proposal from MacMillan Oil Company of Florida for the purchase of diesel fuels in an amount not to exceed $90,000.00 in Fiscal Year 04/05, under Broward County CO-OP Bid No. D10401813101valid through May 31, 2005, in substantial form as identified in Exhibit "A", attached, is approved and the City Manager is authorized to pay MacMillan Oil Company of Florida for such fuels from the General, Water, Sewer and Stormwater Budgets for the Fiscal Year 2004-05. • 1 RESOLUTION NO. 2004-188 • Section 2. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSEL) and ADOPTED on October 26, 2004. C.K. MCELY MAYOR—COMMISSIONER ATTEST: ROLL CALL: COMMISSIONER ANTON - YES COMMISSIONER CHUNN - YES LOUISE STILSON COMMISSIONER FLURY - YES CITY CLERK VICE-MAYOR MIKES - ABSENT MAYOR MCELYEA - YES APPROVED AS TO F RM AND CORRECTNESS: • BY: "T ---� A, TIIOM � . A SBRO CITY.ATTORNEY • 2 RESOLUTION NO.2004-188 Agenda Request Form City of Dania Beach rF �� Agenda Item: 117* // Date of Commission meeting: 10/26/2004 Description of Agenda Item: Vendor use approval Commission action being requested: Adopt Resolution or Ordinance ❑ Expenditure ❑ Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Other(Please explain) Summary explanation and background Allow-continued purchases of Diesel Fuel from MacMillan for all City Departments by piggybacking off of current co-op contract Attached exhibits and additional backup materials(Please list): Memo Broward County Current Bid List For purchasing requests ONLY Department: All Departments Amount: $90,000.00 Fund: General: ❑ Water: © Sewer: © Stormwater: © Grants: ❑ Capital: ❑ Account Name: Gasoline Co-op ont'ra Account Number: 5210 Submitted by: LEO WILLI, MS Date: 10/13/2004 Department Director: tit Date: Admin. Services Director: Date: Finance Director. Date: City Manager. .�'" Date: City of Dania ]Beach - Department of Public Services 100 West Dania Beach Blvd-Dania Beach,FL 33004•(954)924-3741 -(954)-923-1109(fax) MEMORANDUM To: Mayor C. K. McElyea Vice Mayor Robert Mikes Commissioner Robert Chunn,Jr. Commissioner Patricia Flury Commissioner Robert Anton FROM: Ivan Pato, City Manager VIA: Fernando A.Vazquez,P.E. Director of Public Services BY: Leo Williams, Public Works Superintendent LW Date: October 13, 2004 •Staff currently uses MacMillan Oil Company to supply Diesel Fuels under Broward County Co-op Bid #D104018B101. We are asking for authority to continue using this contract for fuel purchases in Fiscal Year 2004-2005. This fuel is purchased for all Departments of the City of Dania Beach. BIR � , ARD COUNTY k� d PURCHASING DIVISION 1,15 5 Andrews Avenue, Room 212 • For? taudercale, Florida 33301 • 954.357-6765 • FAX 954.357-8535 May 13,2004 MacMillan Oil Company of Florida,Inc. 2455 E. 1 lo'Avenue Hialeah,FL 33013 Attn: Marcio Cardoso Reference:BID #D 104 018 B 1 FOR: Petrolmm—Diesel Fuel#2.Low Sulfur.Tankwa&M Groun 1 Dear Mr. Cardoso: This is to confmn that the Board of County Commissioners,at its Meeting held on Ma 11.2004,under Agenda Item No-8 accepted your Bid on the above-referenced solicitation. A Bid tabulation of all Bids received is enclosed with items awarded to your firm indicated. The initial contract is in effect for the period beginning June €-2004 and ending M$y 31.2005. Purchase Order(s)will be placed as and Mien required. • A copy of this Notice,with a copy of your Bid,including all terms and conditions,is being forwarded to all Using Agencies. Thank you for your interest in doing business with Broward County. Sincerely, GLENN R.CUMMINGS,Director Purchasing Division By Will Glasmyer, PurchaAng Agent II GRC/af n c: Irene Costa,Port Everglades Department Rebecca I forwitz,Mass Transit Deborah Curry,Facilities Management Lockstey Rhoden,Fleet Services Marilyn Cahill,Parks and Recreation Division • Broward County Board of County Commissioners Joseonus Egge.retion.Jr •Ben Graber- Sue Cunzburger • Kristin D.Jacobs•nene Lieberman •Lori Nance Parrish - ;cr.i E Rcds:rorn.]r •Jarnes k Scot[•Diana wasserman-RuOin www broward.org/purchasing > > > a > > > > > to '-o -v m > to r r x C) a D X m Z Z Z Z z n O rr' -o Z > C Co ^n Owl -C < -o to a > m Z cn n n n m D D m m m ti r o m m m x x � D a X X X m D O O 7 .c > -i z �_ a D m n Z -o r m x x 1) r C D m m > m 'm`1 Z z Z 0 0 p Z rn O z m z m ?� �' z m m Z p Z ro Z 1'r z m XV) -o _ " r O , z z -� c; z IQ Dn 7 < zV) o neD z < 0 z y 3 A N O J O — VI aA C1 00 O A J� O oo a1 O C A N N O N J N pw G1 O O O C1 to v A A Oo O` O Oo Is 00 N 00 N G1 's cn A W to N O G1 Vi th cn N A Vi lIl c.n O1 4� N A O is ON tJ A '� to �] O\ N D1 Q1 ✓� 00 O V1 th a0 O N n• �l •P A v �] 00 �O O —• v, O W_ O IJ �t J C, — r] w O W :-; co .A 's O �1 — O O o0 00 v, O N C` Q, O w Q` C N C, N A C, VNi C� O oc O to v — 01 W 00 00 00 Cn J� O �1 'J •P W -- 00 Oo 00 CT W 00 00 00 C` C\ O\ A 00 N O IJ — O O O O O O O O O O O O O O O O O O O O N O O O O O C O w 4t 77, A ?` ;a '? 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