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HomeMy WebLinkAboutR-2004-189 Environmental Reagents RESOLUTION NO. 2004-189 A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA AUTHORIZING THE CITY MANAGER TO CONTRACT FOR THE PURCHASE OF SUPPLIES, SERVICES, EQUIPMENT AND MATERIALS FROM ENVIRONMENTAL REAGENT SERVICE, IN THE AMOUNT NOT TO EXCEED $23,000.00 IN FISCAL YEAR 04/05, UNDER SOUTHEAST FLORIDA CO-OP BID #R-2002-184, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City Government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager has determined that it is necessary to contract for the purchase of supplies, services, equipment and materials for Water and Sewer Utilities Service; and WHEREAS, the City Manager has determined that such supplies, services, equipment and materials can be purchased at the least cost to the City from Environmental Reagent Service, under Southeast Florida Co-op Bid #R-2002-184 which expires August 1, 2006 with a continuation agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proposal for the purchase of supplies, services, equipment and materials from Environmental Reagent Service, under Southeast Florida Co-op Bid #R-2002-184 valid through August 1, 2006, in substantial form as identified in Exhibit "A", attached, is approved and the City Manager is authorized to pay Environmental Reagent Service, an amount not to exceed $23,000.00 from the Water and Sewer Budgets for the fiscal year 2004-05. 1 RESOLUTION NO. 2004-189 Section 2. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 3. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on October 26, 2004. C.K. M ELY MAYOR—COMMISSIONER A TT EST: ROLL CALL: ' _1 COMMISSIONER ANTON—YES COMMISSIONER CHUNK - YES LOUISE STILSON COMMISSIONER FLURY - YES CITY-CLERK VICE-MAYOR MIKES —ABSENT MAYOR MCELYEA - YES APPROVED AS TO FO AND CORRECTNESS: BY: TH M J. XNS13kO CITY ATTORNEY 2 RESOLUTION NO. 2004-189 _ Agenda Request Fora City of Dania Beach Agenda Item: 7* Date of Commission meeting: 10/26/2004 Description of Agenda Item: Vendor use approval Commission action being requested: Adopt Resolution or Ordinance © Expenditure ❑ Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting Summary"explanation and background: Allow continue use of Environmental Regent Services, Inc. for testing services and supplies by piggybacking off of current co-op contract T; H r AttacWexhibits and;additional backup materials(Please list) t.3> Memo Contract Extension Letter For purchasing requests ONLY Department: Water Plant Amount: $23,000.00 Fund: General: ❑ Water: © Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ fin/33c;'�33J'a e�G, Account Name: CONTRACTUALERVICES Account Number: 40133035333410 Submitted by: / LEO WILLIAMS' Date: 10/12/2004 Department Director: �,_ ,r Date: Admin. Services Director: Date: Finance Director: Date: • AC City Manager. Date: s oz ��.c f..r, ` City of Dania Beach Jf��,' _ Department of Public Services • 100 West Dania Beach Blvd•Dania Beach,FL 33004•(954)924-3741 •(954)-923-1103 (fax) MEMORANDUM To: Mayor C. K. McElyea Vice Mayor Robert Mikes Commissioner Robert Chunn,Jr. Commissioner Patricia Flury Commissioner Robert Anton FROM: Ivan Pato, City Manager VIA: Fernando A.Vazquez,P.E. Director of Public Services BY: Leo Williams, Public Works Superintendent LW Date: October 12, 2004 eStaff currently uses Environmental Regents Service, Inc. and have done so for over a decade. They have always maintained a good working relationship with our staff and have consistently provided quality work along with providing service outside the normal scope, such as working Saturdays so we can get the Plant back on line without waiting for Monday after a down period. They have and will continue to honor the pricing of the lowest bid contract they have with other municipalities, currently the City of Davie, as part of the Southeast Florida Co-op Purchasing Group, for our service requirements. This contract was just renewed for a two (2) year period and is now set to expire on August 1, 2006. They also currently provide service to many other municipalities including Cooper City, Coral Springs, Miramar and North Miami Beach. We are requesting approval for spending authority up to $23,000.00 to assure we meet all current and new testing requirements as provided by law. • 10/11/2004 16:2G 954-922-5619 CITY OF DANIA BEACH PAGE 01/02 I0/bb/2U04 p3.42 9547971049 DAVIE FINANCE DEPT PAGE 02/03 Actetihfetratlan.(944)797-rWO Engine►og:(064)70-1113 Administr 9V8S8n*vs:(954)79r:IOM FireDeperfinent(M)707-I 80 t. Budgets Finance.(954)757-100 Parse De w"vnt,(954)688. W { Parks&Ra t tiC►nt(954)707.1145 Public Works.(964)7971240 Deve)bpmentSer*es:(954)791-1111 L tNINes,(a"43364am Q 9 TOWN OF DAME $591 Orange Drive•Davie, Florida 33314-3399 (994) 797-1000 June 22, 2004 Maria Allpiste Environmental Reagent Service 4650 SW 51 St. #704 Davie, FL 33314 Dear Maria: The current Southeast Florlds Go-op Purchasing Group contract fir ® Chemical Reagents is scheduled to expire on August 1, 2004. Thp contract terms allow for two (2) two (2) year extensions by mutual agreement of the parties. This letter is sent to express the desire of the Southeast Florida Co-o Purchasing Group to extend the contract for the first two (2) year ter Please advise your position regarding said extension no later tha, Friday, august 13, 2004. The Town of Davie purchasing procedures do not require Council anti n on contract extensions. Therefore, a positive response from y u regarding the extension is the'only correspondence required to extend this agreement through August 1, 2006. Should you have any questions concerning this matter, please call me �t (954) 797-1016. Thank-you for your cooperation and prompt response.l Sincerely, Herb Hy , CPPB Procurement Manager An Equal 4PPartunftyEmployer 10/11/2004 16:26 954-922-5619 CITY OF DANIA BEACH PAGE 02/02 10/0bf0004 04; 4L y54f1I104y DAVIE FINANCE DEVI HALE UJ/U3 �l -1 i ENVIRONMENTAL REAGENT SERVICE Our Quality Makes The Dtfference 4650 SW 51 St.,+#704, Dqvie, FL 33314 • (954)316-8792 • Fox(954)316-8743 June 29,2004 Town of Davie 3500 NW 76g Avenue Dm4e,Florida 33024 re: contract'R 2002-184 Dear Bruce Taylor: Please be advised that Environmental Reagent Service,Inc. will extend contract #RT2002-184 as per terms of contract. This will take effect in August 1, 2004_ • Prices will have an increase of 5%and all terms will remain unalrangod. Sincerely, Maria Allpiste