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HomeMy WebLinkAboutR-2004-202 CDBG Application re NW Community Outreach center RESOLUTION NO. 2004-202 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 31" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (2005-2006) IN THE TOTAL AMOUNT OF $242,735.00, TO PROVIDE FUNDING FOR THE CONSTRUCTION OF THE NORTHWEST COMMUNITY OUTREACH CENTER; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE APPLICATION; FURTHER, AUTHORIZING THE ACCEPTANCE AND EXECUTION OF THE GRANT AGREEMENT UPON ITS AWARD (AND ANY TIME EXTENSIONS, IF DEEMED NECESSARY); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That that certain 31" year application for the Community Development Block Grant program for the 2005-2006 fiscal year for construction of the Northwest Community Outreach Center in the amount of$242,735.00 between the City of Dania Beach, �. Florida and Broward County, in substantial form as Exhibit "A", attached, is approved and the appropriate City officials are authorized to execute it. Further, such officials are authorized to accept and execute the grant agreement upon its award (and any time extensions, if deemed necessary). Section 2. . That the City Manager and City Attorney are authorized to make minor revisions to the application and agreement as are deemed necessary and proper for the best interests of the City. Section 3. That upon execution of the agreement, the Finance Director is authorized to appropriate the budget by the award amount in grant revenue and appropriate expenditure account. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. i� 1 RESOLUTION NO. 2004-202 Section 5. That this Resolution shall be in force and take effect immediately upon its • passage and adoption. PASSEL) AND ADOPTED on November 23, 2004. ATTEST: C.K. MCELYE y LOUISE STILSON MAYOR - CO ISSIONER --CITY CLERK ROLL CALL: COMMISSIONER ANTON- YES COMMISSIONER CHUNN- YES - COMMISSIONER FLURY- YES VICE MAYOR MIKES- YES MAYOR MCELYEA- YES APPROVED AS TO FORM AND CORRECTNESS: BY: fi THOMM 'J.'XNSEVRO CITY ATTORNEY 2 RESOLUTION NO. 2004-202 rje--�� �:vvHKu BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS MUNICIPALITIES CDBG APPLICATION Complete the following sections. Submit one form for each project. Attach additional pages as needed COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY Category Budget Cash In-Kind Other Grants CDBG $242,735.00 TOTAL • PROGRAM ACTIVITIES: NATIONAL OBJECTIVE Only one category per application Area Benefit (X) Public Service Limited Clientele ( ) (Not to exceed 15 % of the total CDBG Alloc.) ( ) Low/Mod Jobs (LMJ) ( ) Capital Improvement Low/Mod Housing(LMH) ( ) ( ) Economic Development ( ) Housing ( ) Continuing Project: Yes (X) NorthWest Community Outreach Center New Project: Yes ( ) Applicant completes the following items. 1. Applicant Organization Name: City of Dania Beach Address: 100 W. Dania Beach Blvd. Dania Beach, FL 33004 Telephone: 954-924-3613 FAX: 954-921-2604 Broward County Community Development Division Municipal Application 1 Thirty First Year 2. Contact Person: Bonnie Temchuk Title: Assistant to the City Manager Street Address: 100 W. Dania Beach Blvd. Dania Beach, FL 33004 E-MAIL Address: btemchuk@ci.dania-beach.fl.us Telephone: 954-924-3613 FAX: 954-921-2604 4.CDBG Funds Requested ($15,000 Minimum Request): $242,735.00 5. Project Goals: Provide specific project goals and quantifiable objectives. Quantifiable objectives should specifically state who, what, where and how many. Scope of services demonstrates activities involved in implementing the project while project continuation and maintenance relates to the whether or not this will be an ongoing activity after funding ends. a. Project Goals and Quantifiable Objectives: Describe how goals and objectives will benefit low income persons, provide an area benefit or eliminate or prevent slums and blighted conditions, or impact a problem or need of particular urgency. The continuation of the Northwest Beautification and Enhancement program, specifically the Community Outreach Center, addresses many fundamental needs in the northwest section of Dania Beach. The goal of this • particular phase is to construct the Center using information obtained through the Design process. In our previously approved CDBG (28th Year) grant, we acquired two parcels of land for the Community Outreach Center and parking area. With our 29th Year CDBG we hired, through a RFP process, an architectural firm to design and project construction costs for the Center. We held two community meetings, meet individually with each Commissioner and presented the design to the Commission during a regular Commission meeting, requesting public input. Our vision remains the same, this Community Outreach Center will be a place for our mentally challenged, our seniors and all residents to visit, enjoy meals, and with the help of outside agencies, obtain information in all areas including schooling, medical and referrals for specific needs. b. Detailed Scope of Services: The scope of services should explain exactly what will be accomplished with the funds requested. An RFP will be advertised for the construction of the NorthWest Community Outreach Center, using the information received through the design process. Broward County Community Development Division Municipal Application 2 Thirty First Year • We will continue using MC Harry Architectural Firm for project management. We will then award the project and begin construction. C. Project Continuation and Maintenance: Indicate what organization is responsible for maintenance of the project after completion. (Attach letters or verification). The continuation and maintenance of the project will be the responsibility of the City of Dania Beach. d. Program Design: How do you plan to achieve the goals identified above? Please be clear and specific. (Please Attach) Using the information received during the design phase, we will produce a RFP for the construction phase. We will continue using the architect, MC Harry to manage the project to completion. During the final phase of the construction we will contact various non-profit organizations to form partnerships that will enable our residents to receive information, help and referrals. i Broward County Community Development Division Municipal Application 3 Thirty First Year 6. Applicant's Management Capability: Briefly describe the capacity of your municipality to undertake the proposed project. Discuss prior experience in the administration of Federal funds and list existing funding agreements. a. Discuss experience in the administration of Federal funds and general management capacity, include other Broward County funded programs. The City of Dania Beach has successfully managed a number of CDBG grant projects. The city has also managed other federal grants such as the Local Law Enforcement Block Grant (LLEBG) as well as a variety of State and County grants. b. Provide a list of current CDBG projects. First Grant Project Name NorthWest Improvements Funding; $141,723.00 -Amount: � Contract 11/1/03 to 11I30/04 Balance-of ;! $141,723.00 Period funds unspent, • Second Grant ;Protect Name Design of the Future Funding; $75,000.00 Community Outreach Center Ainount Contract 1111/03 to 10/31/04 Balanceof $0 Period funds u"nspent'_ Third Grant 'Protect Name NW Neighborhood Beautifi- Funding; $67,246.00 cation Phase V Project �Arnount ' r Contract 1111/03 to 04/30/04 Balance'of $0 Period funds unspent Broward County Community Development Division Municipal Application 4 Thirty First Year 7. Description: Describe the outcome(s) of the project. Description is to include time frame for start-up and completion, street location of the service and census tract(s). Describe the service area. a. Project Description: Capital improvements should state anticipated linear feet of project or number and description of public facilities. Public service projects should specifically state number of clients per year. Housing development or rehabilitation should state number of housing units. Economic development projects, should state number of businesses to be assisted, jobs created and describe loans and amounts of loan funds available. The construction of the NorthWest Community Outreach Center will provide the most square footage that can be obtained and accessible to all residents on the 8450.575 sq. ft. parcel that was purchased with the 28,h Year Community Development Block Grant funds. The architectural firm, MC Harry has developed a design of our Community Center that has been approved by both the residents and the Commission. Detailed documentation regarding construction and costs is attached as Exhibit b. Time Frame: What is the time frame for start-up and completion after notification of funding award? Indicate what funding commitment is required to provide for timely project start-up. The City will be prepared to commence with the proposed project upon receipt of a "notice to proceed". RFP will be advertised for the construction of the NorthWest Community Outreach Center. Documentation will used from the design phase and MC Harry will provide project management. Anticipated completion of award and construction phase is (12) twelve to (18) eighteen months. C. Street address / Location: Attach map identifying project location. Also provide an address in the description when site acquisition is involved. See Exhibit "A" d. Census Tract(s) and Block Groups: Consult census maps'for the census tract location of this project. (Area benefit projects must serve 51% low and very low income persons.) 805.002 See Exhibit "A" Broward County Community Development Division Municipal Application 5 Thirty First Year • i8. Budget Table Instructions: Complete the following Budget Table and provide the requested information on the matching share of resources committed to the project. a. Budget Table: For each expenditure category in the left hand column enter the proposed amount necessary to complete this project under the column for the source of funding. Enter the source of funding in the appropriate cell. r :Category GDBG Non CDBG Non CDBG' TOTAL All Sources r- Personnel Benefits Travel Training Equipment Supplies Broward County Community Development Division Municipal Application 6 Thirty First Year • • ( NoCDB OCategory TAL All Sources Contractual With Outside Agencies or Vendors Construction Other Totals 9. Budget Narrative Instructions: The budget narrative statement should provide a detailed explanation justification for each cost category space shown in the Budget Table on page 5. The budget narrative should identify non-CDBG resources to be utilized in financing including mortgages or construction financing for the project. Also, specify the costs for which CDBG funding is being requested and the costs to be covered by non- CDBG resources. Additional pages can be added, if necessary. The cost outlined in the Budget Table signify the cost for construction and project management to build the Northwest Community Outreach Center on the acquired property that was purchased through the 28ih Year Community Development Block Grant. The RFP will use the information obtained from the 291h Year CDBG Design of the Community Outreach Center. The design and projected construction costs have enabled the City of Dania Beach to ensure we receive a quality building that will provide adequate space for all future activities. Broward County Community Development Division Municipal Application 7 Thirty First Year 10. Describe and calculate Leveraging: Describe and attach supporting documentation including letter of commitment, resolutions, minutes of meetings, etc. providing the specific resources the applicant will commit to the project identified in columns 2 and 3 of the Budget Table above. Include and identify in-kind contributions, sweat equity and other resources. a. Provide documentation as an attachment and summarize below. 1. For economic development projects, the value of the jobs produced in the previous year can be used as leverage. Documentation must be provided showing name of business, title of job and salary. N/A 2. For housing development projects, anticipated mortgage financing will be considered as in-kind contribution. N/A b. Instructions on calculating leveraging Leveraging will be computed by taking into account the total dollar cost of the entire project including in-kind contribution. N/A Percent Leveraging = Total Non-CDBG Funds $ X 100 Total CDBG $ In computing Total Cost of the project, funding from all sources for the project must be added. This includes Federal funds, State funds, contributions, private sector financing, in-kind contributions, etc. In-Kind Contributions are non-cash items. Non-cash items are contributions to the project, e.g., labor, office space, use of equipment, etc that do not involve cash payments by the entity. However, a dollar value must be provided for in-kind contributions and that value must be added to the cost of the project. In-kind contributions must be accounted for and included in the financial audit of the funded entity. Calculations: Broward County Community Development Division Municipal Application 8 Thirty First Year • 11. The project generally reflects adopted plans, goals, objectives and policies. a. Project consistent with Broward County Consolidated Plan: Project should explain which Consolidated Plan priority it will address. The project is consistent with Priority III B of the Broward County Consolidated Plan. b. Project Consistent with Local Government Plans and Zoning: Project letters from municipality or County government in which the project will occur, stating consistency with county or municipal adopted comprehensive plans. See Exhibit "B" C. Is project a permitted use in the zoning text regulations for the zoning district designated for the project site? Yes [ X ] Attach municipal or County verification of zoning and adopted future land use plan designation for the site No [ ] plan of action to achieve zoning district change. d. Plat Approval: Does your project require platting or a plat note amendment? Yes [ ] Attach platting requirements and time table for completion. No [ X ] Provide Plat Name, Plat Book Number and Plat Page Number Saratoga Plat, Plat Book 18, Page 23 e. Countrywide Programs: If a specific program in the area of single family or rental rehabilitation, residential redevelopment, commercial revitalization, or redevelopment is proposed, explain how the program will be more effective on a cost and services basis then the same program provided by the Broward County Community Development Division. N/A f. State and Regional Policy Plans: The Florida State Comprehensive Plan provides long-range policy guidance for the orderly social, economic and physical growth of the state. The Strategic Regional Policy Plan for South Florida specifically addresses housing and Broward County Community Development Division Municipal Application 9 Thirty First Year • economic development. A copy of the application was provided to the South Florida Regional Planning Council. Upon preliminary review, Ms. Christina Miskis of the South Florida Regional Planning Council indicates that the proposed project is compatible with the aforementioned policies. Broward County Community Development Division Municipal Application 10 Thirty First Year • 12. Real Property and Relocation Policy: Complete this section when • displacement of families or businesses is required. a. Real property: Does the proposed project require the acquisition, subordinated or leasing of real property? Yes [ ] Provide a legal description, street address and the property owner's name. Consult the Community Development Division staff before acquiring real property to follow the Uniform Acquisition Procedures. No [ X ] No property is to be acquired b. Relocation: Does the proposed project necessitate the relocation of homeowners, tenants or commercial establishments. Yes [ ) Outline the proposed relocation plan and show source of funds on Page 5 and 6 for the budget table and narrative above. No [ X ) Broward County Community Development Division Municipal Application Thirty First Year 11 13. Citizen Participation: Complete this section for citizen participation • documentation. How did the citizens in your jurisdiction participate in the selection of this project? a. A copy of the resolution from the governing body giving authorization to submit proposal(s) with name and title of official designated to sign application. See Exhibit "C" b. Copies of meeting or hearing notices which verify efforts to invite citizen input (to include points of distribution) and pertinent information from the municipality reflecting inclusion of citizen input in final decisions. Documentation includes a copy of the certified proof of advertising of the public hearing held by the governing body. See Exhibit "D" a. Verification of other efforts which provide information to citizens, i.e., workshop notices, attendance records, sunshine ads, civic association meetings. See Exhibit "E" 14. Certification: Please complete the certification below: . If this application is approved for funding, the organization agrees to comply with all required Federal, state and local laws and regulations. The organization confirms that it is fully capable of fulfilling the obligations as stated in this proposal and in any attachments or documents included with this application. As a duly authorized representative of this organization, I submit this application to the Broward County Community Development Division and verify that the information herein is true, accurate and complete. PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18, Section 1001, provides that a fine up to $10,000 or imprisonment for a period not to exceed 5 years, or both, shall be the penalty for willful misrepresentation and the making of false fictious statement, knowing same to be false. Name of Organization: Type of Organization: [ X ] Municipal (Signature) (Title) (Date) Broward County Community Development Division Municipal Application 12 Thirty First Year Agenda Request Form � f City of Dania Beach Agenda Item0A re ;7 Date of Commission meeting: 11/23/2004 Description of Agenda Item: Resolution approving 31 st Year CDBG grant application Commission action being requested: Adopt Resolution or Ordinance ® Expenditure ❑ Award BID / RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting ©then(Please plain) „ Summary explanatiod b n anackground �. . .,06 m.. ��.. k.... .... F� Staff seeks approval to apply for the 31 st Year Community Development Block Grant (CDBG)for the construction of the future NorthWest Community Outreach Center. The design of the center has been • completed and was paid for through the 29th year CDBG funding. The required two public hearings were held on 11/9/04 and 11/23/04 to receive input from the community regarding use of these funds. Staff recommends$242,735 be used towards the construction of the NorthWest Community Outreach Center. ate,; F ,- . Attached exh�b'its�and"additional ba°ckup materials (Please list) �? For purchasing requests ONLY Department: Amount: Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Account Number: Submitted by: btemchuk Date: 11/16/2004 Department Director: btemchuk Date: 11/16/2004 Admin. Services Director: Date: Finance Director: pvarney Date: 11/17/2004 City Manager: Ivan Pato Date: 11/17/2004