HomeMy WebLinkAboutR-2004-203 Dell Computers FY2005 RESOLUTION NO. 2004-203
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE APPROVAL OF THE PURCHASE OF COMPUTER
EQUIPMENT FROM DELL MARKETING, L.P., UNDER STATE CONTRACT
#250-000-03-1; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), provides that the City Commission may, by resolution, authorize the purchase by
the City Manager of designated supplies, services, equipment and materials in amounts in excess
of fifteen thousand dollars .($15,000.00) if competitive bids have been obtained by other
governmental entities within the preceeding year and the City is authorized to participate in such
bid; and
WHEREAS, the City Manager has determined that it is necessary to purchase 31 desktop
computers to replace 29 current desktop computers from Dell Marketing, L.P., without
competitive bidding and without adverstisement for bids, under the State of Florida Contract
#250-000-03-01 for a total price not to exceed $43,645.16;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to purchase computer equipment from
Dell Marketing, L.P., under the State of Florida Contract #250-000-03-01 in an amount not to
exceed $43,645.16.
Section 2. That all resolutions or parts of resolutions in conflict with this resolution
shall be repealed to the extent of such conflict.
1 RESOLUTION NO. 2004-203
Section 3. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on November 23, 2004.
C.K. MCELYEA
MAYOR- COM ISSIONER
ATTEST: ROLL CALL:
COMMISSIONER ANTON- YES
COMMISSIONER CHUNN- YES
LOUISE STILSON COMMISSIONER FLURY- YES
CITY CLERK VICE-MAYOR MIKES- YES
MAYOR MCELYEA- YES
. APPROVED AS TO F RM AND CORRECTNESS
BY: r� "
THOMAS . NSB O
CITY ATTORNEY
•
2 RESOLUTION NO. 2004-203
_ Agenda Request Form
City of Dania Beach
AWAD
Agenda Item:
Date of Commission meeting: 11/23/2004
Description of Agenda Item: Resolution approving purchase of 31 computers
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ❑ Award BID/ RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
they tPleaserexpla+n) 10
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Summ i, '.explanation and background �
Staff seeks approval to purchase new computers to complete our three year replacement program. A
total of 31 computers will be purchased, 29 for replacements and the remaining two for new locations
• (PJ Meli Park and Frost Park). Of the 31 computers that will be replaced, 26 will be given to the Finance
Department to be auctioned and the remaining three will be used in-house for Document Imaging,
Master Programming and a spare computer to be used for emergencies.
Attachedme hibits and ad tonal-backup rnater+als(Please!+st)
Resolution -electronic attachment
Memo regarding purchase- electronic attachment
Replacement sheet and quotes - paper attachment
For purchasing requests ONLY
Department: Information Services Amount: $43,645.16
Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Account Number: 001-1202-512.64-10
Submitted by: btemchuk Date: 11/16/2004
Department Director. btemchuk Date: 11/16/2004
Admin. Services Director: Date:
Finance Director: pvarney Date: 11/16/2004
City Manager. Ivan Pato Date: 11/17/2004
CITY OF DANIA BEACH
4� �
MEMORANDUM
TO: Ivan Pato, City Manager
Mayor and Commissioners
FROM: Bonnie Temchuk
Assistant to the City Manager
DATE: November 10, 2004
SUBJECT: Three Year Replacement Computer Program
Staff seeks approval to purchase new computers to complete our three year
computer replacement program. A total of 31 computers will be purchased.
These 31 computers are the final phase of our three year replacement program.
Once the final phase of this program is complete, the I.S. Division will no longer
require stocking of replacements parts (many of which have limited availability) as
all computers will be under warranty with Dell Computers.
This purchase will replace 29 computers, of which 26 will be given to the Finance
Department to be auctioned. The 26 computers are an average of four years old
and are not adequate to perform up to the standards required for our current
software.
The two remaining new computers will be placed at Frost Park and P.J. Meli Park.
The three computers not being auctioned will be used as follows; (1) Document
Imaging, (1) Master Programming and (1) a spare computer to be used in case of
an emergency.
The 31 computers will be purchased through the State of Florida Contract # 250-
000-03-1. Quotes and descriptions of computers staff seeks to purchase are
attached.
Dania Beach IS Workstations for Replacement FY2005
ID User CPU HD MEM CD-ROM Video
WKS0100 HWhite P3-1000 20GB 256MB 50X SIS 6326
WKS0106 Alesia P4-1.8 20GB 256MB 24X Built-in
WKS0108 LStilson P4-1.8 20GB 128MB 48X GeForce2 MX
WKS0117 JJPappas P3-1000 20GB 256MB 50X SIS 6326
WKS0123 Pinspector P4-1.7 80GB 128MB 50X ATI Rage Ilc
WKS0127 Ivan P4-1.4 20GB 128MB 50X ATI 128
WKS0215 Karen P3-1000 40GB 256MB 40X Voodoo 5500
WKS0133 FireReview P4-1.7 20GB 128MB 50X ATI Rage Ilc
WKS0186 Larry L P4-1.4 20GB 128MB 50X ATI 128
WKS0137 Test1 P3-1000 20GB 256MB 40X SIS 6326
WKS0138 Kathy V P4-1.7 20GB 128MB 52X ATI Rage 128
WKS0141 JSavage P4-1.4 20GB 128MB 50X ATI 128
WKS0143 FinConf P3-866 20GB 256MB 52X SIS 6326
WKS0145 LWilliams P4-1.9 40GB 512MB 24X/4X GEForce3
WKS0146 Test2 P3-733 20GB 256MB 52X SIS 6326
WKS0150 Nicki P4-1.8 20GB 256MB 52X ATI Rage128
WKS0156 MRiguero P4-1.8 40GB 512MB 53X Built-in
WKS0157 Pvarney P4-1.8 20GB 256MB 52X ATI Rage128
WKS0158 Corinne P4-1.4 20GB 128MB 50X ATI 128
WSK0161 Sharon P4-1.8 20GB 256MB 36X Sis 6326
• WKS0163 Sta1-BC P3-1.13 20GB 128MB 56X ATI Rage 128
WKS0170 EMustelier P4-1.8 20GB 512MB 40X-RW Voodoo3000
WKS0186 JUrtecho P4-1.8 10GB 256MB 50X ATI Rage 128
WKS0176 JBaker P3-600 10GB 128MB 50X Sis 6326
WKS0178 MAlexander P4-1.8 10GB 256MB 50X Sis 6326
WKS0187 MHolloway P4-1.8 10GB 256MB 50X Sis 6326
WKS0185 Sta93-Graphics P3-1000 20GB 512MB 40/12 Voodoo 5500
WKS0332 WPTemp P4-1.7 20GB 128SDRAM 40X SIS6326
WKS0334 Records P3-1000 20G6 1512SDRAM I 40X SIS6326
NEW Meli Park
NEW I Frost Park
This is year 3 of our replacment program.
The average age of this group of computers is 4 years old.
Most are inadequate to perform up to the standards required for our current software.
Continued use requires stocking of replacement parts, many which have limited availability.
29 computers are direct replacements. New computers for 2 Parks.
5 of the old computers will continue inservice for other uses.
Pagel of 2
DELL QUOTATION
QUOTE #: 181550630
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 10/25/04
Date: 10/25/04 4:28:11 PM Customer Name: CITY OF DANIA BEACH
yTOTAL QUOTE AMOUNT: $32,698.90
Product Subtotal: $32,698.90
Tax: $0.00
Shipping & Handling: 1 $0.00
Shipping Method: Groundl Total Number of System Groups: 1
GROUP: 1 QUANTITY: 26 SYSTEM PRICE: $1,257.65 GROUP TOTAL: $32,698.90
OptiPlex GX280,Small Form Factor,Pentium 4 530/3.00GHz1M,lnt Broadcom Gigabit NIC
Base Unit:
80OFSB(221-5284)
Processor: NTFS File System,Factory Install(420-3699)
® Memory: 512MB,Non-ECC,533MHz DDR2 1x512,OptiPlex GX280 or SX280(311-4357)
Keyboard: Dell USB Keyboard,No Hot Keys Optiplex(310-5247)
Dell UltraSharp 1703FP Flat Panel with Height Adjustable Stand,17.0 Inch VIS,OptiPlex and
Monitor:
Latitude(320-0664)
Video Card: Integrated Video-Intel DVMT,Dell OptiPlex GX270 or GX280(320-0428)
Hard Drive: 40GB SATA 7200RPM,Hard Drive,Dell OptiPlex GX280 and SX280(341-0904)
Floppy Disk Drive:
No Floppy Drive-Filler Panel Slimline,Dell OptiPlex GX270 and GX280 Small Form Factor(340-
6097)
Windows XP Professional Service Pack 2,with Media,DellOptiPlex,English,Factory Install(420-
Operating System:
4850)
Mouse: Dell USB 2-Button Optical Mouse with Scroll(310-4126)
CD-ROM or DVD-ROM Drive: 24X Max,Slimline DVD-CDRW Combo Drive with DVD Playback OptiPlex GX280S(313-2481)
Speakers: Internal Chassis Speaker Option,Optiplex GX280(313-2646)
Factory Installed Software: OpenManage Client Instrumentation,Dell OptiPlex Factory Install(420-4296)
Feature No Chassis Stand(310-7700)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(900-6630)
Service:
Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(900-
6602)
Dirline: GTS,Personal Systems,TechnicalSupport Letter(461-3749)
Dirline: Gold Technical Support ServiceOptiplex,3 Years,1-866-876-3355(DELL)(902-4882)
Installation: Standard On-Site Installation Declined(900-9987)
Misc: Mouse Pad(310-3559)
Misc: CFI Order Ready Asset Tag 10(365-1392)
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David—Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
file://C:\Documents and Settings\CCook\Local Settings\Temporary Internet Files\OLK2A4\Quot... 10/26/2004
Page 2 of 2
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
place your order online at www.dell._c_om/quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services'Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to
your invoice as early as July 1, 2004. Prices in your cart do not reflect this fee. More Info: or refer to URL
www.dell.com/environmentalfee
file://C:\Documents and Settings\CCook\Local Settings\Temporary Internet F1les\0LK2A4\Quot... 10/26/2004
Page I of 2
DELL QUOTATION
QUOTE #: 181552500
Customer #: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 10/25/04
Date: 10/25104 4:28:12 PM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $7,186.90
Product Subtotal: $7,186.90
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Groundl Total Number of System Groups: I 1
GROUP: 1 QUANTITY: 5 SYSTEM PRICE: $1,437.38 GROUP TOTAL: $7,186.90
OptiPlex GX280,Small Form Factor,Pentium 4 530 13.00GHz1M,lnt Broadcom Gigabit NIC
Base Unit:
80OFSB(221-5284)
Processor: NTFS File System,Factory Install(420-3699)
® Memory: 512MB,Non-ECC,533MHz DDR2 1x512,OptiPlex GX280 or SX280(311-4357)
Keyboard: Dell USB Keyboard,No Hot Keys Optiplex(310-5247)
Dell UltraSharp 1905FP Flat Panel with Height Adjustable Stand,19.0 Inch VIS,OptiPlex Precision
Monitor:
and Latitude(320-4109)
Video Card: Integrated Video-Intel DVMT,DeII OptiPlex GX270 or GX280(320-0428)
Hard Drive: 40GB SATA 7200RPM,Hard Drive,Dell OptiPlex GX280 and SX280(341-0904)
Floppy Disk Drive:
No Floppy Drive-Filler Panel Slimline,Dell OptiPlex GX270 and GX280 Small Form Factor(340-
6097)
Windows XP Professional Service Pack 2,with Media,DellOptiPlex,English,Factory Install(420-
Operating System:
4850)
Mouse: Dell USB 2-Button Optical Mouse with Scroll(310-4126)
CD-ROM or DVD-ROM Drive: 24X Max,Slimline DVD-CDRW Combo Drive with DVD Playback OptiPlex GX280S(313-2481)
Speakers: Internal Chassis Speaker Option,Optiplex GX280(313-2646)
Factory Installed Software: OpenManage Client Instrumentation,Del I OptiPlex Factory Install(420-4296)
Feature No Chassis Stand(310-7700)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(900-6630)
Service:
Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(900-
6602)
Dirline: GTS,Personal Systems,Tech ni cal Support Letter(461-3749)
Dirline: Gold Technical Support ServiceOptiplex,3 Years,1-866-876-3355(DELL)(902-4882)
Installation: Standard On-Site Installation Declined(900-9987)
Misc: Mouse Pad(310-3559)
Misc: CFI Order Ready Asset Tag 10(365-1392)
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David—Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
file:HC:ADocuments and Settings\CCook\Local Settings\Temporary Internet Files\OLK2A4\Quot... 10/26/2004
Page 2 of 2
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
® place your order online at www.dell.com/quote
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt, please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to
your invoice as early as July 1, 2004. Prices in your cart do not reflect this fee. More Info: or refer to URL
www.dell.com/environmentalfee
file://C:\Documents and Settings\CCook\Local Settings\Temporary Internet Files\OLK2A4\Quot... 10/26/2004
' Page 1 of 2
DELL QUOTATION
QUOTE #: 181771232
Customer#: 10096924
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 10/26/04
Date: 10/26/04 3:41:14 PM Customer Name: CITY OF DANIA BEACH
TOTAL QUOTE AMOUNT: $3,759.36
Product Subtotal: $3,759.36
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: I Groundl Total Number of System Groups: 1 1
GROUP: 1 QUANTITY: 2 SYSTEM PRICE: $1,879.68 GROUP TOTAL: $3,759.36
Base Unit: Dimension 8400 Series,Intel Pentium 4 Processor 540(3.2GHz)w/HT Technology and 1MB
cache(221-5705)
Memory: 1GB DDR2 SDRAM at 533MHz(311-3978)
Keyboard: Wireless Keyboard and Mouse Desktop Solution(310-4164)
Monitor: Video ready option w/o monitor(320-3000)
Video Card: 128MB PCI Express x16(DVIIVGA/TV-out)ATI Radeon X800 SE(320-3935)
Hard Drive: 160GB Serial ATA Hard Drive(7200RPM)(341-1056)
Floppy Disk Drive: 3.5in Floppy Drive(340-8628)
Operating System: Dell Application Back-up CD,Factory Install(313-7222)
Operating System: Generic Dimension Dell Support(412-0409)
Operating System: Image Restore(412-0688)
Operating System:
Dell Owners Manual installed on your system,click on icon after system set-up to access(463-
2282)
Operating System: Microsoft Windows XP Professional,Service Pack 2,English(420-4838)
Operating System: Windows Media Player 10(420-4927)
Mouse: Mouse included in Logitech Wireless Package(310-1966)
NIC: Intel Pro 1000 Integrated PCI NIC Card(430-0742)
Modem: No modem requested for Dell Dimension(313-3607)
TBU: Adobe Acrobat Reader 6.0(412-0705)
CD-ROM or DVD-ROM Drive: 16X DVD-ROM and 16X DVD+/-RW(313-3008)
CD-ROM or DVD-ROM Drive: PowerDVD Software Decoding forDVD Drives(420-4919)
Sound Card:
Sound Blaster Audigy 2 THX Certified Sound card with DVD Audio for Dimension Systems(313-
1933)
Sound Card: Factory Installed Audio(313-2720)
Speakers: No Speaker Requested(313-2198)
Bundled Software: No Productivity Software requested(412-1397)
Factory Installed Software: No Virus Protection Requested(461-8389)
Feature No Digital Music Software requested(461-8388)
1
Feature No Digital Imaging Software requested(461-3064)
Service: Type 3 Contract-Next Business Day Parts and Labor On-Site Response,Initial Year(950-1390)
Service:
Type 3 Contract-Next Business Day Parts and Labor On-Site Response,2YR Extended(950-
1392)
file://C:ADocuments and S ettings\CC ook\Local Settings\Temporary Internet Files\OLK2A4\Quot... 10/27/2004
Page 2 of 2
r
Dirline: Gold Technical Support ServiceDimension,3 Years,1-866-876-3355(DELL)(960-0478)
Dirline: GTS,Personal Systems,TechnicalSupport Letter(461-3749)
Installation: Standard On-Site Installation Declined(900-9987)
Misc: No Internet Service Provider Requested(412-0148)
Misc: DELL/MY WAY HOME PAGE(412-0670)
Misc: Sonic MyDVD Deluxe Software for Dual Layer DVD+RW Drives(430-0946)
SALES REP: DAVID MCCULLOUGH PHONE: 888-977-3355
Email Address: David—Mccullough@Dell.com Phone Ext: 44298
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
place your order online at www.dell.com/auo_t_e
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO. If exempt,please fax exemption certificate to
Dell Tax Department at 512-283-9276, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
• notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services'Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be applied to
your invoice as early as July 1, 2004. Prices in your cart do not reflect this fee. More Info: or refer to URL
www.dell.com/environmentalfee
file://C:ADocuments and Settings\CCook\Local Settings\Temporary Internet Fi1es\0LK2A4\Quot... 10/27/2004