HomeMy WebLinkAbout2003-01-14 Regular City Commission Meeting Minutes MINUTES
DANIA BEACH CITY COMMISSION
REGULAR MEETING
JANUARY 14, 2003
1. CALL TO ORDER:
Mayor Chunn called the meeting to order at 7:00 p.m.
2. INVOCATION AND PLEDGE OF ALLEGIANCE:
* Rev. Tannie Lewis, Gethsemane Missionary Baptist Church
3. ROLL CALL:
Present:
Mayor: Robert H. Chunn, Jr.
Vice-Mayor: Pat Flury
Commissioners: John Bertino
Bob Mikes
C.K. McElyea
City Attorney: Tom Ansbro
City Manager: Ivan Pato
City Clerk: Charlene Johnson
4. CITIZENS' COMMENTS:
4.1 Kurt Ely, 245 SW 1st Avenue, Chairman of the Civil Service Board and
resident of Dania Beach, invited the Commission to attend a Civil Service Board
Workshop on January 22, 2003 at 3:00 PM and a Regular Meeting at 5:30 PM.
Mr. Ely mentioned the importance of these meetings as the board will be
discussing the Pay and Classification Study and revising the Civil Service Rules.
He advised the public that a draft of the revised Rules are available in Personnel.
City Manager Pato thanked Mr. Ely and the members of the Civil Service Board
for their cooperation in putting the revised Civil Service Rules together.
Vice Mayor Flury asked if it would be appropriate for more than one
Commissioner to attend the Civil Service Board meeting. City Attorney Ansbro
clarified that the Commissioners can attend the meetings as long as they do not
participate or discuss any of the issues amongst themselves.
4.2 Bobbie Grace, 110 NW 8th Avenue, spoke on behalf of residents from the
NW 12th Avenue and 14th Way area who are asking that the City remove the cul-
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CITY OF DANIA BEACH
de-sac that was completed on Dania Beach Boulevard from CDBG Grant funds.
She mentioned that sidewalks, swales and landscaping are needed in the area.
She advised that residents would like Dania Beach Boulevard to be a straight-
thru street all the way to Bryan Road.
Mayor Chunn agreed with Ms. Grace and requested staff to look into the matter.
Commissioner McElyea mentioned that for a long time he wanted to see Dania
Beach Boulevard completed to Bryan Road. He suggested that grant funds
might be available for the road.
Commissioner Bertino mentioned that there is a connector going on the other
side and staff will need to make sure it is available to jump the C-10. He
explained that although this is a very small bridge, the cost is very high.
Commissioner Bertino agreed that Dania Beach Boulevard needs to go through
and that a study should be conducted to find out costs.
Mayor Chunn asked staff if it would be possible, while waiting for the study on the
bridge, to have Dania Beach Boulevard opened.
Commissioner Mikes suggested that the City should implement a procedure to
make sure all residents are always noticed, when opening or closing a street. He
further said that there may be people in favor, but others may be in opposition,
therefore, all residents in the affected area should be notified.
City Manager Pato agreed to look into the matter and find out how much it will
cost, what resources will be needed, what the next step will be and it will then be
brought back to the Commission for approval.
Vice Mayor Flury suggested seeking the services of a bona fide planner to do a
study of the neighborhood. That the CDBG Program was presented to the
community over two years ago and that you can not deal with those projects after
the fact.
At this time Ms. Grace asked the residents supporting the request to stand up so
that the Commission could see the number of people who were present.
4.3 Karen Drayton, 1426 NW 2nd Street, stated that she was never notified
about the project.
City Manager Pato clarified that the City did not close West Dania Beach
Boulevard, a street that has never been opened and that the area was
landscaped to stop people from using the area to get to Dania Beach Boulevard.
•
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4.4 Katherine Perry, 209 NW 8t" Avenue, suggested speed humps be installed
. to avoid speeding and mentioned that a street should not be closed because of
drug smuggling as she feels that drugs can be controlled with extra BSO patrols.
4.5 An unidentified citizen clarified that the C.W. Thomas Park Recreation
building on 2nd Street and 8th Avenue is a polling place and when that area is
blocked, the parking area for voters is also blocked.
City Manager Pato clarified that the polling place that is presently at Modello Park
will be moved eventually to the 803 Substation because significant renovations
will be taking place at that recreation building. City Manager Pato advised that
parking spaces within the community will be increased by 20-25 spaces.
City Manager Pato also reiterated that 8th Avenue is not being closed. The City
will work on traffic calming devices and citizens can review pictures of the
proposed improvements.
4.6 George Jason, 4549 SW 37t" Avenue, Davis Isles, thought it was
unfortunate that prayer is not allowed in schools as he felt it would help the
generation to stay on the right track. Mr. Jason advised that Dania Beach
Neighborhoods United will have Roy Gold, Broward Beautiful, as guest speaker
at their next meeting on February 6 at 7:00 PM in the Conference Room at City
Hall. Mr. Gold will speak about matching grants offered to the neighborhoods
and the Broward Beautiful program called "Butterfly Garden".
5. PRESENTATIONS AND SPECIAL EVENT APPROVALS:
5.1 Presentation by Scott Marder, Chair of Hollywood Airport Advisory
Committee, on Airport Expansion issues.
Scott Marder, Chair of the City of Hollywood Airport Advisory Committee pointed
out how the City of Dania Beach has been at the forefront on the fight against the
south runway for some time. Fortunately, the City of Hollywood and the Town of
Davie have recently joined Dania Beach in the fight. Joint meetings have taken
place between the Dania Beach Airport Advisory Board and the City of
Hollywood Airport Advisory Committee and some good ideas and action plans
have been implemented to get public attention.
Mr. Marder advised that the City of Hollywood created the Public Outreach
Program to educate the public and residents in Broward County who are not
aware of the problem.
Mr. Marder showed a power point presentation prepared by the City of
Hollywood, that will be used to get the message out to many other cities in the
County to encourage them to express opposition to the County Commission. He
summarized the many health, noise and environmental problems that would be
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CITY OF DANIA BEACH
imposed on residents by the Fort Lauderdale-Hollywood International Airport
. expansion.
Mr. Marder reported that the County Commission will soon vote on whether to
update the Airport Master Plan and look at other alternatives. The Clean Airport
Partnership, the County's consultant, will attend the meeting and residents of
Dania Beach, Davie and Hollywood will also be asked to come out in force to
voice their concerns. He advised that Clean Airport Partnership issued a report
last November condemning the project and pointing out that there are other
viable alternatives that have not been considered for the expansion project.
Mr. Marder pointed out that many government agencies are also against this
project, EPA, Florida Department of Environmental Protection and South Florida
Water Management District. The South Florida Water Management District
stated that the environmental impact study by the FAA was "misleading", when
referring to mitigation. The Florida Department of Environmental Protection also
mentioned that 650,000 people a year use "John U. Lloyd State Park"; they have
expressed concern that noise impacts will effect the use of the park.
Mr. Marder also mentioned that the Airport Master Plan has not been updated
since 1994 and residents of Broward County deserve the time for the County
Commission to review other alternatives.
Commissioner Mikes was very pleased with the professional presentation by Mr.
Marder, Hollywood Airport Advisory Committee and mentioned that the Town of
Davie is also forming a similar Advisory Board, so it is good to see that Dania
Beach is not alone in the struggle. When Dania Beach first started fighting the
airport project expansion, the City was only 12-13,000 people, fortunately with
Hollywood and Davie joining in, a quarter million citizens in Broward County is
being represented.
Commissioners Bertino and McElyea thanked Scott Marder for his presentation
and concurred with Commissioner Mikes that it was good to see Hollywood and
Davie come aboard.
Vice Mayor Flury thanked Scott Marder for his professional presentation and for
taking the information to the residents of Broward County. She also thanked the
members of the Dania Beach Advisory Committee who have been trying so hard
to fight the project in spite of restrictions by the Interlocal Agreement that was
signed by past City Commissioners of Dania Beach in 1995.
City Manager Pato thanked the cities of Hollywood and Davie for their help as
they are now sharing the costs incurred for preparation of responses and other
airport-related issues.
•
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CITY OF DANIA BEACH
City Attorney Ansbro commended Brenda Chalifour, Special City Attorney for
Airport Issues, for her hard work which and Attorney Neal McAliley, White &
Case P.A., Special Counsel for the City.
5.2 Employee Recognition Program "General Employee of the Month" for
December 2002 — Stacey Hoey.
Mary McDonald, Personnel Director, was pleased to recognize Stacey Hoey for
her many achievements since she joined the City of Dania Beach Parks and
Recreation Department in 1992. She added that the City and the community
have benefited from Stacey's creativity, her energy, dedication and involvement
in special events in Dania Beach. Stacey Hoey was awarded a plaque for
"Employee of the Month" for December 2002, a $100 check and a Dania Beach
shirt.
6. PROCLAMATIONS: NONE
ITEMS PULLED FROM THE CONSENT AGENDA: Commissioner Bertino
pulled item 7.6, Commissioner McElyea pulled item 7.8 and Commissioner Mikes
pulled Items 7.9, 7.11 and 7.12.
7. CONSENT AGENDA (INCLUDING EXPENDITURES):
• 7.1 Bills- Approval of Bills for the Months of October and November, 2002.
7.2 Minutes:
Approval of minutes for Regular Meeting, November 12, 2002.
® Approval of minutes for Special Meeting, November 21, 2002.
Approval of minutes for Regular Meeting, November 26, 2002.
7.3 Travel Expenditures-
0 January 15-17- Ratification of travel for Bruce Caruso, EMS Captain, for
his attendance at the State of Florida EMS meetings in Jacksonville.
Resolutions —
7.4 a) A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FROM
DELL MARKETING, L.P., WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS, PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
b) A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING CITY OFFICIALS TO ENTER INTO A COMPUTER
LEASE FINANCING AGREEMENT WITH BANC OF AMERICA LEASING
• & CAPITAL, LLC UNDER THE FLORIDA LEAGUE OF CITIES MASTER
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CITY OF DANIA BEACH
LEASE PURCHASE PROGRAM FOR THE FUNDING OF A LEASE OF
COMPUTERS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
7.5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, ADOPTING RULES AND REGULATIONS
REGARDING LINKAGES TO AND FROM THE CITY'S WEBSITE;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.7 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE BULK HI-
CALCIUM QUICKLIME FROM CARMEUSE (FORMALLY DRAVO LIME,
INC.) IN AN AMOUNT NOT TO EXCEED $55,000.00 ($107.20 PER
TON), UNDER THE CITY OF BOCA RATON QUICKLIME BID NO. 99-
071 VALID THROUGH AUGUST, 2003, WITHOUT COMPETITIVE
BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING
FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
ORDINANCES —TITLE TO BE READ BY CITY ATTORNEY
7.10 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA,
AMENDING SECTION 9-3 OF THE CODE OF ORDINANCES OF THE
• CITY OF DANIA BEACH, FLORIDA, TO CLARIFY THE LAW
APPLICABLE TO FUNERAL SERVICES CONDUCTED WITHIN THE
CITY; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
(FIRST READING)
A motion was made by Commissioner Bertino, seconded by Vice Mayor Flury,
approving the Consent Agenda with the exception of items 7.8, 7.9, 7.11, 7.12
and removing 7.6 from the Agenda and placing it on January 28, 2003 Agenda.
The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
ITEMS PULLED FROM THE CONSENT AGENDA:
7.6 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE AN ENGAGEMENT
LETTER WITH RUSS KLENET & ASSOCIATES FOR THE PROVISION OF
CONSULTING SERVICES IN CONNECTION WITH THE CRA, AIRPORT
EXPANSION, DREDGING AND OTHER RELATED ECONOMIC
DEVELOPMENT MATTERS OF CONCERN TO THE CITY, WITHOUT
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COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
• PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
City Manager Pato advised that Russ Klenet, Russ Klenet & Associates, was
unable to attend the meeting.
7.8 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE SERVICES
FROM DIVERSIFIED DRILLING, INC. IN AN AMOUNT NOT TO EXCEED
$40,000.00 FOR FISCAL YEAR 02/03; PROVIDING FOR
REHABILITATION, LINING, DEVELOPMENT, PUMP WITHDRAWAL
AND INSTALLATION FOR WATER SUPPLY WELLS "G" AND "H",
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
Commissioner McElyea mentioned that when staff met with Commissioners on
January 9t", he did not recall being informed of cost figures from various
companies on this service.
Mike Sheridan, Public Works/Utilities Director advised that when staff met with
each Commissioner individually to discuss the item, he stated that the City had
proposals from three companies.
Commissioner McElyea expressed his concern that Mr. Brook was not being
used on the project and may not have been paid yet for previous work.
Director Sheridan agreed to check with the Finance Department about payment
for Mr. Brook.
Commissioner Bertino commented that Mr. Brook was one of the best well
drillers in the City and a resident of Dania Beach and that the only reason for not
choosing him for this particular project was because he did not have the
capability and the equipment to do the work. He added that whenever the City is
bidding a project, he would like to see City businesses being awarded the
project, instead of some company from outside the City.
Vice Mayor Flury asked Director Sheridan why a bid package was not advertised
and how long the well was out of service. Director Sheridan explained that due
to the urgency of the matter they obtained three quotes and selected the lowest
one. This was an emergency repair and rehabilitation of the well that has been
out of service since the beginning of December.
The Commission generally agreed that it was important that any company doing
a project for the City should have the best technology, even if it was not a local
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CITY OF DANIA BEACH
business, but preference should always be-given to businesses located in Dania
Beach whenever possible.
A motion was made by Vice Mayor Flury, seconded by Commissioner McElyea,
adopting the resolution. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
7.9 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
DESIGNATING INSPECTORS AND CLERKS TO SERVE AS OFFICERS
IN THE PRIMARY ELECTION BEING HELD ON TUESDAY, FEBRUARY
11, 2003, AND GENERAL ELECTION BEING HELD MARCH 11, 2003;
AUTHORIZING PAYMENT TO DESIGNATED POLL WORKERS FOR
BOTH PRIMARY AND GENERAL ELECTIONS AS PROVIDED IN
EXHIBIT "A"; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Mikes mentioned that a number of problems have arisen during
the Election process and that several cities and their elected officials have
expressed concern over the upcoming Election. He was concerned that the
County does not intend to provide any additional funding and that cities will have
to assume these extra expenses. Commissioner Mikes asked City Clerk
• Johnson to update the Commission and general public on the status of the
Elections.
City Clerk Johnson reported that she had attended a meeting at the Supervisor of
Elections Office to discuss the details relating to the upcoming Primary Elections
and the new iVotronic equipment. City Clerk Johnson mentioned that the
Supervisor of Elections Office agreed to hire the City's Voting System
Technicians (VST's). Broward County will train the VST's and Poll Workers. The
only two cities having a Primary Election are Fort Lauderdale and Dania Beach.
City Clerk Johnson felt confident that the City will be able to move forward with
the Elections. She stated that a Memo was submitted outlining detailed cost of
the anticipated elections. City Clerk Johnson recommended that the
Commission adopt the resolution.
Commissioner Bertino stressed the importance of the electorate knowing more
background information on the people running for office to make sure they have
the ministerial abilities and qualifications to do the job of Commissioner.
City Manager Pato advised that it might be necessary to use City personnel for
the VST positions, which might cause the City's expenses to exceed $50,000.
City Manager Pato further said that the City Clerk has taken steps to identify
• people who could work for the City during the Election process.
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CITY OF DANIA BEACH
• Vice Mayor Flury suggested using City personnel for the VST positions and to
offer them a day off which would save the City money. Vice Mayor Flury
confirmed with City Clerk Johnson that she scheduled and hired the pollworkers
and confirmed the precincts for the Primary Election and that the City will depend
on the Supervisor of Elections office for training.
City Clerk Johnson reiterated that the Supervisor of Elections Office had assured
her that all arrangements to train the pollworkers had been scheduled and that
she can notify the pollworkers of their training.
Vice Mayor thanked City Clerk Johnson for all her efforts and hard work in the
Election process.
Commissioner Mikes mentioned that it was unfortunate that Miriam Oliphant,
Supervisor of Elections, removed key people when she assumed the position
and replaced them with inexperienced people. He expressed his concerns on
the General Elections and asked the Commission if they would consider sending
a letter to the Governor to have observers assigned to the Primary Election to
evaluate the performance of the Supervisor of Elections Office to see if they are
capable of running the General Election.
Vice Mayor Flury advised that on this date, Commissioner Lieberman indicated
• that the County Commission was going to make the request to the Governor.
A motion was made by Commissioner Mikes, seconded by Commissioner
Bertino, adopting the resolution. The motion passed on the following 5/0 roll call
vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
7.11 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AMENDING THE CITY CHARTER (PART II,
ARTICLE 3, SECTION 4 AND PART XII, ARTICLE 5, SECTION 3) TO
CHANGE THE PURCHASING LIMIT AUTHORITY OF THE CITY
MANAGER, FOR THE PURCHASE OF SUPPLIES, SERVICES,
MATERIALS AND EQUIPMENT FOR CITY USE, FROM SEVEN
THOUSAND FIVE HUNDRED DOLLARS UP TO AND INCLUDING THE
AMOUNT OF FIFTEEN THOUSAND ($15,000.00) DOLLARS;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)
Pat Varney, Finance Director advised that because the present ruling was
• adopted over ten years, it is necessary to change the purchasing limit authority of
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CITY OF DANIA BEACH
the City Manager from $7,500 to $15,000, due to the increase in the cost of
• living. A survey was conducted among other cities in Broward County and most
of the cities are over $10,000. Director Varney further explained that this change
is needed to guarantee the efficiency of the operations.
Discussion followed among the Commission, Director Varney, City Manager Pato
and City Attorney Ansbro in regards to the use of the Tree Preservation Trust
Fund, which will be discussed under Item 7.12.
A motion was made by Vice Mayor Flury, seconded by Commissioner McElyea,
adopting the ordinance on first reading. The motion passed on the following 5/0
roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
7.12 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA,
AMENDING SECTION 26-28 OF THE CODE OF ORDINANCES OF THE
CITY OF DANIA BEACH, FLORIDA, TO INCREASE THE EXPENDITURE
LIMIT WHICH REQUIRES CITY COMMISSION APPROVAL FOR THE
EXPENDITURE OF CITY TREE PRESERVATION TRUST FUNDS,
FROM SEVEN THOUSAND FIVE HUNDRED DOLLARS UP TO AND
INCLUDING THE AMOUNT OF FIFTEEN THOUSAND ($15,000.00)
DOLLARS; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
(FIRST READING)
Commissioner Mikes felt that any significant Tree Fund expenditure should be
brought to the Commission for approval as in some cases they do not know how
the money has been spent.
A motion was made by Commissioner Mikes, seconded by Vice Mayor Flury,
denying the ordinance. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
8. BIDS AND REQUESTS FOR PROPOSALS: NONE
9. PUBLIC HEARINGS AND SITE PLANS:
9.1 EA-60-02 — Request for an Extended Hours License by Carol J. Vettori,
owner of Vetmur, Inc. d/b/a Wayside Inn, for permission to open at 11.00
AM on Sundays. Property located at 38 NE 1st Avenue.
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CITY OF DANIA BEACH
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING THE APPLICATION SUBMITTED BY CAROL VETTORI
OWNER OF VETMUR, INC. D/B/A WAYSIDE INN LOCATED AT 38 NE
1ST AVENUE, DANIA BEACH; FOR AN EXTENDED HOURS LICENSE
(SUNDAY, BETWEEN 11:00 AM & 1:00 PM); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of the resolution.
Laurence Leeds, Growth Management Director, stated that the proprietor claims
that he looses sales on Sundays when they open at 1:00 PM instead of
11:OOAM, mainly because of football games. As in all Extended Hours License
requests, BSO conducted a background check and reported no illegal activity at
this establishment. Director Leeds advised that the Planning and Zoning Board
recommended approval of the request and that staff is also recommending
approval.
Mayor Chunn opened the public hearing.
Susan Coiley, 450 SE 7th Street, representing the Wayside Inn, advised that they
will abide with the rules and regulations established by the City should the
license be approved.
Rose Lizana, Chairperson of the Dania Beach Chamber of Commerce, spoke in
favor of the request.
Hearing no further comments in favor or opposition, Mayor Chunn closed the
public hearing.
Commissioner Bertino commented that the 11:00 AM Extended Hours License is
considered a privilege for bar owners and in the event it is abused, the
Commission has the right to revoke the permit at any time.
A motion was made by Commissioner Bertino, seconded by Vice Mayor Flury,
adopting the resolution (EA-60-02). The motion passed on the following 4/0 roll
call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-out of room
9.2 EA-66-02 — Request for an Extended Hours License by Kathy Butrim,
owner of Flossie's Bar and Grill, for permission to open at 11:00 AM on
Sundays. Property located at 3985 Ravenswood Road.
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
MINUTES 11 JANUARY 14, 2003
CITY OF DANIA BEACH
APPROVING THE APPLICATION SUBMITTED BY KATHY BUTRIM
OWNER OF FLOSSIE'S BAR & GRILL LOCATED AT 3985
RAVENSWOOD ROAD, DANIA BEACH; FOR AN EXTENDED HOURS
LICENSE (SUNDAY, BETWEEN 11:00 AM & 1:00 PM); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of the resolution.
Laurence Leeds, Growth Management Director, presented the Extended Hours
request to open on Sundays at 11:00 AM instead of 1:00. A background check
was conducted by BSO and they reported no illegal activity at this establishment.
Director Leeds advised that the Planning and Zoning Board and Staff are
recommending approval of the request.
Mayor Chunn opened the public hearing.
Rose Lizana, Chairperson of the Dania Beach Chamber of Commerce,
supported the request.
Charlene Scalese, 826 NW 13 Avenue, mentioned that Flossie's Bar and Grill is
a good business for the City and has made contributions to non-profit
organizations such as the Lions Club, Kiwanis, Women in Distress and the
Chamber of Commerce. She requested approval of the request.
Hearing no further comments in favor or opposition, Mayor Chunn closed the
public hearing.
A motion was made by Commissioner McElyea, seconded by Commissioner
Bertino, adopting the resolution (EA-66-02). The motion passed on the following
4/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-out of room
9.3 VA-65-02 - A Variance Request by Marvin Mandel, MFA Investments,
LLC., to increase the signage areas and permit a side street building sign
for property located at 3901-3903 South Ravenswood Road.
A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE
VARIANCE REQUEST SUBMITTED BY MARVIN MANDEL OF MFA
INVESTMENTS, LLC FOR PROPERTY LOCATED AT 3901 & 3903
SOUTH RAVENSWOOD ROAD, DANIA BEACH, FROM CHAPTER 28,
ARTICLE 28. SECTION 28.120 (213); PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
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CITY OF DANIA BEACH
At this time, City Attorney Ansbro advised that Items 9.3 and 9.4 a, b and c,
under the Public Hearing section, are Quasi-judicial matters and that all
witnesses wishing to speak must be sworn in and that the City Commission, in
accordance with the Jennings Ruling, must report all communications. Attorney
Ansbro presented the Oath to all those desiring to speak on these matters.
Commissioner Bertino made a disclosure that he spoke with Mr. Guthard on Item
9.4 a, b and c.
City Attorney Ansbro read the title of the resolution.
Laurence Leeds, Growth Management Director, explained that the applicant has
requested to construct three different signs: two wall signs facing Interstate-95
(50 sq. ft. and 125 sq. ft. respectively) and one wall sign facing SW 39t" Street
(50 Sq. ft.), for a total wall signage of 250 sq. ft. Mr. Leeds explained the location
where the applicant is erecting the signs and the surrounding signage justify
approving the variance. Both the Planning and Zoning Board and staff
recommended approval.
Vice Mayor Flury opened the public hearing as Mayor Chunn stepped out of the
room.
Engineer Joseph Roles, Joseph Roles and Associates, Inc., representing Mr.
Mandel, introduced himself and offered to answer any questions on the variance
request.
Hearing no comments in favor or opposition, Vice Mayor Flury closed the public
hearing.
Commissioner Bertino commented that he is very pleased with Mr. Mandel's
businesses in the City, however, he felt the signs were too large.
Director Leeds advised that based on what has been approved in the area and
the size and location of the building, the variance request is reasonable. Mr.
Leeds added that a variance was also approved in the same area for Bass Pro
Outdoor World.
A motion was made by Commissioner Bertino, seconded by Commissioner
McElyea, adopting the resolution (VA-65-02), with the understanding that the wall
signage will be broken into three separate signs. The motion passed on the
following 4/1 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-no
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CITY OF DANIA BEACH
9.4 a) VC-57-02 — A Request by Calvin, Giordano and Associates, Inc.,
representing Kevin Guthard, "Sheridan Beach Club" to Vacate
Ingress/Egress Easements on the "Richart Plat" and "Vets Plat". Property
located on the north side of Sheridan Street approximately one block east
of SE 5t" Avenue and directly west of the existing Veterinary Office.
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING THE VACATION OF THE INGRESS/EGRESS EASEMENT
DEDICATED BY O.R. BOOK 32110, PAGE 1269 OF THE BROWARD
COUNTY RECORDS, LOCATED ON THE "RICHART PLAT" PLAT BOOK
150, PAGE 25; AND ALSO THE VACATION OF A PORTION OF THE
INGRESS/EGRESS ACCESS EASEMENT ON THE "VETS PLAT' PLAT
BOOK 170, PAGES 181-183. PROPERTIES ARE LOCATED ON THE
NORTH SIDE OF SHERIDAN STREET APPROXIMATELY ONE BLOCK
EAST OF SE 5T" AVENUE, DIRECTLY WEST OF THE EXISTING
VETERINARY OFFICE, IN THE CITY OF DANIA BEACH AND LEGALLY
DESCRIBED IN EXHIBIT"A", A COPY OF WHICH IS ATTACHED TO
THIS RESOLUTION; PROVIDING THAT ALL RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT WITH THIS RESOLUTION
ARE REPEALED TO THE EXTENT OF SUCH CONFLICT, FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
• Laurence Leeds, Growth Management Director, explained that the applicant
proposes to construct 58 garden apartments in two buildings on a 2.4 acre parcel
(approximately 3-5 stories in height). Mr. Leeds further advised that staff has no
objection to the vacation of easement, but suggested that the developer install an
east bound left turn lane on Sheridan Street prior to the issuance of a Certificate
of Occupancy for the project. The Planning and Zoning Board recommended that
the applicant provide a document from FDOT stating that the left turn lane is not
needed, before relieving the applicant of the requirement.
In regards to the Parking Variance, Director Leeds advised that this project
consists of 50 two-bedroom units and 8 two-bedroom/den units. The Zoning
Code requires 2.2 parking spaces per unit for a total of 127 spaces. The
applicant has provided 2.0 parking spaces per apartment for a total of 118
parking spaces, nine parking spaces less than what the Code requires. Director
Leeds further stated that staff did not support the variance, however, the
Planning and Zoning Board recommended approval.
In connection with the Site Plan Request, Director Leeds advised that based on
the reasons given in his report, staff cannot support the parking variance or the
use .of pervious paver block for the parking areas to meet the 40% pervious area
requirement.
® Mayor Chunn opened the public hearing.
MINUTES 14 JANUARY 14, 2003
CITY OF DANIA BEACH
iKevin Guthard, ;Trafalgar Associates, briefly explained the purpose of the
requests and introduced the parties that would answer any questions or
concerns. On the subject of placing a "left turn lane" on Sheridan Street, Mr.
Guthard pointed out that they were processing the permit with FDOT and when
presented to the County, they restricted it to a "right turn only". Mr. Guthard
further said that if a permit is issued allowing a "left turn lane", he will have no
problem installing it.
Shelly Eichner, Calvin, Giordano & Associates presented project information and
mentioned that Scott Bruner, the firm's Traffic Engineer, and Shaheen Heckman,
one of the firm's Civil Engineers, were also present and available to answer any
questions. Ms. Eichner explained that the Vets Plat is the site of Sheridan Beach
Club Phase 1 and the Richart Plat is the proposed site for Sheridan Beach Club
Phase 2, both under the same ownership. Copies of surveys and relevant
documents showing the portion they are requesting to vacate were submitted as
back up material.
Scott Bruner, Traffic Engineer for Calvin, Giordano & Associates addressed the
east bound left turn requirement issue and pointed out that even if the applicant
wanted to have the left turn lane installed, this would involve a severe variance
being granted by FDOT.
• In connection with the drainage issue, Commissioner Mikes asked Shaheen
Heckman, Civil Engineer, Calvin, Giordano & Associates, whether the lake
system they currently have will handle the additional capacity. Mr. Heckman
explained that his office has submitted the necessary calculations to the County
showing the positive storage capacity this project will provide and he expected
the permits to be issued shortly.
Further discussion occurred among members of the Commission, Mr. Guthard
and Mr. Heckman regarding drainage, the fact that the lake overflows into the
Wetlands and the positive drainage system that will be installed in the back of the
property.
Commissioner Bertino was of the opinion that there was no way possible that the
site will face a flooding problem.
City Manager Pato asked Mike Sheridan, Public Works/Utilities Director, to offer
his views on the drainage. Director Sheridan advised that Mr. Guthard's
interpretation of the Code is correct in regards to the 40% pervious area
requirement, however, the Code allows the City Commission to give a Variation if
they consider the case to be "special site conditions" or "special physical site
characteristics" in order to justify the use of pervious paving blocks.
MINUTES 15 JANUARY 14, 2003
CITY OF DANIA BEACH
Director Sheridan further commented that FDOT has a project on Sheridan
® Street and they intend on taking a positive outfall to the lakes so there will be
additional drainage on Sheridan Street. He thought the project would take place
this year. Director Sheridan clarified to the Commission that Sheridan Street is a
State Road so no cost obligation exists for the City.
John Etling, 1068 SE 6th Avenue, advised that the drainage system at the Ocean
Club allows no flooding in the area and that it also serves Sheridan 300
Sheridan 400 and also solved the flooding problem at the entrance of Publix,
which for some time was a major issue.
Rose Lizana, Chairperson of the Dania Beach Chamber of Commerce, spoke in
favor of Mr. Guthard's request.
Mayor Chunn closed the public hearing.
A motion was made by Commissioner Bertino, seconded by Vice Mayor Flury,
adopting the resolution (VC-57-02), with the condition that the applicant install a
left turn lane for in-bound vehicles traveling east on Sheridan Street, unless
Kevin Guthard, Trafalgar Associates, can produce documentation from FDOT
that the left turn lane would not be necessary before issuance of the building
permit. The motion passed on the following 4/1 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-no
b) VA-59-02 — A Variance Request by Calvin, Giordano and
Associates, Inc., representing Kevin Guthard, "Sheridan Beach Club", to
allow 2.0 parking spaces per dwelling unit (2.2. parking spaces are
required for apartments with two or more bedrooms). Property located on
the north side of Sheridan Street approximately one block east of SE 5th
Avenue, directly west of the existing Veterinary Office.
A RESOLUTION OF THE CITY OF DANIA BEACH, APPROVING THE
VARIANCE REQUEST SUBMITTED BY THE FIRM CALVIN GIORDANO
AND ASSOCIATES, INC., REPRESENTING KEVIN GUTHARD,
SHERIDAN BEACH CLUB, FROM CHAPTER 28, ZONING, ARTICLE
6.21 SCHEDULE OF OFF STREET PARKING REQUIREMENTS, FOR
PROPERTY LOCATED ON THE NORTH SIDE OF SHERIDAN STREET
APPROXIMATELY ONE BLOCK EAST OF SE 5T" AVENUE, DIRECTLY
WEST OF THE EXISTING VETERINARY OFFICE IN DANIA BEACH;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
MINUTES 16 JANUARY 14, 2003
CITY OF DANIA BEACH
A motion was made by Commissioner Bertino, seconded by Commissioner
iMikes, adopting the resolution (VA-59-02) allowing two parking spaces as
requested, and the applicant's voluntary contribution of $10,000 to the Tree
Preservation Fund. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
c) SP-58-02 - A Site Plan Request by Calvin, Giordano and
Associates, Inc., representing Kevin Guthard, "Sheridan Beach Club", for
the construction of 58 Garden Apartment/Condominium units. Property
located on the north side of Sheridan Street approximately one block east
of SE 5th Avenue, directly west of the existing Veterinary Office.
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
APPROVING THE SITE PLAN REQUEST SUBMITTED BY THE FIRM
CALVIN, GIORDANO AND ASSOCIATES, INC. REPRESENTING KEVIN
GUTHARD, SHERIDAN BEACH CLUB, FOR PROPERTY LOCATED ON
THE NORTH SIDE OF SHERIDAN STREET APPROXIMATELY ONE
BLOCK EAST OF SE 5T" AVENUE, DIRECTLY WEST OF THE
EXISTING VETERINARY OFFICE IN DANIA BEACH; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
• A motion was made by Commissioner Bertino, seconded by Vice Mayor Flury,
adopting the resolution (SP-58-02) subject to the following staff conditions:
- The installation of the six foot opaque fence along the rear lot line.
- Site Plan to show landscaping in Sheridan Street right-of-way/easement area.
- Documentation of mammal/marsupial relocation prior to any land clearing.
- On-site relocation of 3-6 royal palms.
- Applicant's voluntary agreement to provide $25,000 in local park impact fees.
The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
10. COMMISSION COMMENTS:
10.1 Commissioner Bertino- No comments
10.2 Commissioner McElyea asked staff on the status of the traffic light on 5th
Avenue.
•
MINUTES 17 JANUARY 14, 2003
CITY OF DANIA BEACH
Laurence Leeds, Growth Management Director, reported that staff contacted
iFDOT and they suggested another alternative that would not require the closure
of the Jai-Alai driveway, but would need some additional changes to the
intersection. Director Leeds mentioned that he contacted the attorney
representing the Danians but had not yet received an answer.
10.3 Commissioner Mikes was very pleased that the City of Hollywood
supported the Airport issue and was hoping that the Town of Davie would also
join in soon. He urged the citizens of Dania Beach to become involved in the
upcoming Municipal Elections, since there were important issues on the table,
particularly for those residents surrounding the airport area. Commissioner
Mikes wished the best to the City Clerk with the Elections.
Commissioner Mikes advised that there will be a Coastal Cities Meeting
tomorrow at Hollywood City Hall at 10:30 AM to discuss beach renourishment
and other important issues. Commissioner Mikes further said that commissioners
are welcome to attend.
10.4 Vice-Mayor Flury advised that she was contacted by someone
representing Calypso Pipeline Project who wanted to meet with her. She
suggested that he should attend a Commission meeting to discuss any items he
would want with the Commission and the citizens. Vice-Mayor Flury suggested
passing a resolution opposing the Calypso liquefied petroleum gas pipeline as
• she felt they were moving too fast with the project.
Commissioner Mikes asked City Attorney Ansbro to comment on the appropriate
wording to use. City Attorney Ansbro asked Director Leeds to provide
information to prepare the resolution.
Growth Management Director Leeds advised that for some time staff has
requested AES pipeline to make a presentation to the Commission and reiterated
the request to them when they held a meeting at the I.T. Parker Center. Director
Leeds further mentioned that there are a number of issues, which he has
discussed with Commissioner Mikes, impacting Dania Beach.
Commissioner Bertino expressed his concerns in regards to the significant risk of
injury and damage to the City's shoreline and to the citizens of Dania Beach.
Growth Management Director Leeds explained that he has already written a
letter to the local attorney representing the pipeline project stating that the City
has several issues relating to the environment, safety and the impact on the
citizens of Dania Beach. Director Leeds added that he expressed the City's
concerns that the company has met with the U.S. Navy, the Port and Airport
authorities, but they have not met with Dania Beach Elected Officials.
MINUTES 18 JANUARY 14, 2003
CITY OF DANIA BEACH
A motion was made by Vice Mayor Flury, seconded by Commissioner Bertino
adopting two resolutions in opposition to the construction of the Calypso Pipeline
and the AES Pipeline and to send them to the proper regulatory and
governmental agencies. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
Vice Mayor Flury mentioned that when attending meetings at Patrick Meli Park,
residents in the area have expressed concerns in regards to the problems on 28th
Terrace, such as speeding and lighting. Vice Mayor Flury asked staff to see
what could be done to improve the overall safety on that street, such as
sidewalks, swales or landscaping. In addition to that, BSO conducted a survey
and their recommendation was that the City consider the installation of speed
humps to assist in reducing vehicular speed on the street. Based on the BSO
study, Vice Mayor Flury requested a Commission consensus to direct staff to
install speed humps on 28th Terrace.
Commissioner Mikes advised that notices should be sent to residents in the area
and the request should be placed on the January 28th agenda.
10.5 Mayor Chunn thanked BSO, the Fire Department, Dismas House, and all
t those who contributed to make the holidays happier for many needy people in
the community.
Mayor Chunn thanked City Clerk Johnson for all her efforts with the upcoming
elections. Mayor Chunn mentioned his attendance at the recent County
Commission meeting when he was asked by a member of the County
Commission about how he felt about Dania Beach elections, he mentioned his
confidence with the City Clerk and everything she is doing to guarantee that the
municipal elections are successful.
Mayor Chunn confirmed his support to the request made by Ms. Grace under
Citizens Comments on behalf of the residents of West Dania Beach Boulevard,
and asked City Manager Pato to look into the matter.
11. DISCUSSION AND POSSIBLE ACTION:
Growth Management Director Leeds presented Items 11.1, 11.2 and 11.3 and
explained that the applicants are already established in the City and the requests
are for the renewal of their licenses. BSO conducted background checks and
found no record of any arrests on the three applicants.
Commissioner Mikes asked Chief Cowart, BSO, to explain the type of
identification that is required from the applicants when BSO conducts
MINUTES 19 JANUARY 14, 2003
CITY OF DANIA BEACH
background checks. Chief Cowart advised that, BSO checks criminal history,
names provided by City staff with any aliases they may have and fingerprinting.
11.1 A request by Elizabeth Miller, d/b/a "Astrology Fortuneteller", for renewal
of the Palmistry/Fortuneteller business license for property located at 2730
Griffin Road. (Growth Management Director)
A motion was made by Vice Mayor Flury, seconded by Commissioner Bertino,
approving Item 11.1. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
11.2 A request by Nancy Williams, d/b/a "Rose", for renewal of the
Palmistry/Fortuneteller business license for property located at 1410
South Federal Highway. (Growth Management Director)
A motion was made by Commissioner Bertino, seconded by Vice Mayor Flury,
approving Item 11.2. The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
11.3 A request by Mary Mitchell, d/b/a "Readings by Mary", for renewal of the
Palmistry/Fortuneteller business license for property located at 219 South
Federal Highway. (Growth Management Director)
A motion was made by Vice Mayor Flury, seconded by Commissioner Bertino,
approving Item 11.3. The motion passed on the following 5/0 roll call vote.
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
11.4 A request by Gary Posner, Treasure Cove Associates, Ltd., to modify
landscape plan for Treasure Cove Town Homes. Property located on the
south side of the Dania Cut-Off Canal between SW 27t" Avenue and SW
27t" Terrace.
Laurence Leeds, Growth Management Director, advised that Mr. Posner,
Treasure Cove Associates, Ltd., had an approved landscape plan and has made
significant changes in the revised plan, and all the changes are permitted by the
City Code.
MINUTES 20 JANUARY 14, 2003
CITY OF DANIA BEACH
a
Director Leeds handed out copies of Landscape Consultant Bill Tesauro's
wcomments and mentioned that staff recommends approval of the revised plan,
subject to the conditions 1 —5 as recommended by Mr. Tesauro.
Gary Posner, Treasure Cove Associates, Ltd., agreed with the conditions
presented to the Commission. Mr. Posner explained that he would prefer not to
remove some of the trees that have been planted. He desired to put six Oak
Trees along 45th Street, which were not on the original plan, to compensate to
compensate for the Coconut Palms they currently show.
Discussion occurred among the Commission, Director Leeds and Mr. Posner in
regards to Item #3 of the Conditions which relates to the type of palms to be
planted.
A motion was made by Commissioner Mikes, seconded by Commissioner
Bertino, approving the landscape plan as revised by Commission and staff, with
the following conditions:
1) Alexander Palms shall maintain a consistent height of six feet of gray
wood.
2) Installation of six live oak trees in the row along SW 45th Street subject to
the approval of the Public Works/Utilities Director.
3) Washingtonian palms shall maintain a minimum of six feet of gray wood
• and the existing coconut palms can remain.
4) Revise plan to reflect installation of concrete wall.
5) Change Wax Myrtles to Dahoon Holly, Sweet Bay Magnolia, or Red Maple
Trees.
The motion passed on the following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
11.5 Discussion of insurance allowance for City Commissioners. (Vice Mayor
Flury)
Vice Mayor Flury explained that this item is a follow up to Item 11.1 heard on
December 10, 2002, Commission Meeting. Vice Mayor Flury advised that she
did not like leaving the City with this open-ended expense that continues to grow.
She suggested amending the ordinance to lock the amount, as of December
2002.
Commissioner Mikes thought it would be appropriate for the City to hold a
Workshop on Health Benefits/Workers Compensation Costs, once the Elections
are over. He further mentioned that it has been a traditional benefit that the City
MINUTES 21 JANUARY 14, 2003
CITY OF DANIA BEACH
provide elected officials with health coverage and any member of their families
they want to include. Commissioner Mikes stressed that the Commission should
review costs involving health benefits.
Discussion followed among the Commission, City Attorney Ansbro and Finance
Director Patty Varney in regards to the date to use for the cap for Commissioners
who elect to receive cash in lieu of insurance. It was the consensus of the
Commission to set the cap date for January 2003.
City Manager Pato advised that staff is working on health insurance issues that
will be brought back to the Commission some time in March or April.
Vice Mayor Flury suggested that some experts should also be invited to the
Workshop to offer input. She thought that the City was too small to be self-
insured.
11.6 Discussion on re-scheduling the first regular Commission meetings in
February and March, and March 20th Abatement Hearing Meeting, due to
Municipal Elections. (City Clerk)
City Clerk Johnson advised that due to the Primary Elections and General
Elections falling on the day of the Commission meetings, it has been past
practice to move the meeting to the day after, i.e., Wednesday, February 12 and
• Wednesday, March 12. She also mentioned that because there will be a new
Commission after the Elections, they might wish to postpone the Abatement
Hearing Meeting scheduled for March 20th, to April.
A motion was made by Commissioner McElyea, seconded by Vice Mayor Flury,
to hold the Regular Commission meetings on February 12 and March 12,
respectively, and re-scheduling the Abatement Hearing in April 2003. The
motion passed on the following 510 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
11.7 Update on Municipal Elections scheduled for February 11, 2003 (Primary)
and March 11, 2003 (General). (City Clerk)
Discussed under Item 7.9.
11.8 Discussion of citywide Records Management Program. (City Clerk)
City Clerk Johnson advised the Commission of the requirements by the Bureau
of Archives and Records Management to require a signed compliance statement
at the end of each year. In addition, the City Clerk is responsible for making sure
MINUTES 22 JANUARY 14, 2003
CITY OF DANIA BEACH
all City's records are scheduled accurately for destruction. She explained that
i� the City Manager and all Department Heads have been made aware of the
importance of managing records correctly. Records Coordinators have also
been designated and provided information to begin the process of getting
acquainted with the records in their respective departments. Additional training
may also be needed. City Clerk Johnson added that all the necessary steps
have been taken to move forward with the records project, but that it will take
some time before things are under control.
Vice Mayor Flury advised that records are a vital part of any organization,
although many people do not like to deal with records. She expressed her
concerns on the way records have been kept in the City and that it is a task that
has been notoriously neglected for many years. Vice Mayor Flury suggested that
a plan must be put in place to solve the problem, although she knows it will take
some time. She further said that she hoped that when the Imaging System that
was approved in this year's budget is purchased, records would be easier to
manage.
12. APPOINTMENTS: (SEE ITEM 12.6)
12.1 Appointment of one (1) member to the Airport Advisory Board.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF TWO MEMBERS
• TO THE "AIRPORT ADVISORY BOARD"; PROVIDING THAT SAID
MEMBERS SHALL SERVE A TWO (2) YEAR TERM EXPIRING 12.00
NOON, MARCH 18, 2003; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE".
12.2 Appointment by Commission of one (1) Alternate citizen member on the
Civil Service Board.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF ONE
ALTERNATE CITIZEN MEMBER ON THE CIVIL SERVICE BOARD;
PROVIDING THAT SAID ALTERNATE MEMBER SHALL SERVE A
THREE-YEAR TERM ENDING APRIL 2004; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE."
12.3 Appointment of three (3) members to Dania Economic Development
Board.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF MEMBERS TO
THE "DANIA ECONOMIC DEVELOPMENT BOARD;" PROVIDING THAT
SAID MEMBERS SHALL COMPLETE TWO (2) YEAR TERMS EXPIRING
• 12:00 NOON, MARCH 18, 2003; PROVIDING FOR CONFLICTS;
MINUTES 23 JANUARY 14, 2003
CITY OF DANIA BEACH
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
12.4 Appointment of two (2) members to the Marine Advisory Board.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF MEMBERS TO
THE "MARINE ADVISORY BOARD;" PROVIDING THAT SAID
MEMBERS SHALL SERVE TWO (2) YEAR TERMS EXPIRING 12:00
NOON, MARCH 18, 2003; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE."
12.5 Appointment of one (1) member to Parks, Recreation and Community
Affairs Advisory Board.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF MEMBER TO
THE "PARKS, RECREATION AND COMMUNITY AFFAIRS ADVISORY
BOARD;" PROVIDING THAT SAID MEMBER SHALL COMPLETE A
TWO (2) YEAR TERM EXPIRING 12:00 NOON, MARCH 18, 2003;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE."
12.6 Appointment of one (1) member to the Unsafe Structures Board to fill the
position of Plumbing Contractor.
"A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
RATIFYING AND AFFIRMING THE APPOINTMENT OF A PLUMBING
CONTRACTOR TO THE UNSAFE STRUCTURES BOARD; PROVIDING
THAT MEMBER SHALL COMPLETE A THREE (3) YEAR TERM;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE."
Vice Mayor Flury recommended appointing Andy Greene, Sam Jolly's Plumbing,
for the Plumbing Contractor position on the Unsafe Structures Board.
A motion was made by Commissioner Bertino, seconded by Commissioner
McElyea adopting a Resolution approving the appointment of Andy Greene, Sam
Jolly's Plumbing, to the Unsafe Structures Board. The motion passed on the
following 5/0 roll call vote:
Commissioner Bertino-yes Vice-Mayor Flury-yes
Commissioner McElyea-yes Mayor Chunn-yes
Commissioner Mikes-yes
•
MINUTES 24 JANUARY 14, 2003
CITY OF DANIA BEACH
13. ADMINISTRATIVE REPORTS:
13.1 City Manager— Meeting Reminders:
January 16, 2003 — 6:00 p.m. —Abatement Hearings
January 28, 2003 — 7:00 p.m. — Regular Meeting
13.2 City Attorney - None
13.3 City Clerk — None
14. ADJOURNMENT
The meeting adjourned at 10:55 p.m. !)
R EBERT H. CHUNN, MAYOR In
ATTEST:
LAAO I 't4P)qkA,0,,
C ARLENE JO SON
CITY CLERK
Respectfully submitted by
Miriam Nasser, Deputy City Clerk
APPROVED: April 8, 2003
MINUTES 25 JANUARY 14, 2003
CITY OF DANIA BEACH