Loading...
HomeMy WebLinkAbout2003-04-28 Workshop Meeting City Commission Meeting Minutes MINUTES DANIA BEACH CITY COMMISSION WORKSHOP MEETING AP RI L 28, 2003 6:00 P.M. 1. Call to order Mayor Anton called the meeting to order at 6:00 p.m. 2. Roll Call: Present: Mayor: Bob Anton Vice-Mayor: C.K. McElyea Commissioners: Robert Chunn Pat Flury Bob Mikes City Attorney: Tom Ansbro City Manager: Ivan Pato City Clerk: Charlene Johnson 3. Discussion of five-year Capital Improvement Program for fiscal years 2004 through 2008. City Manager Pato advised that this was the first five-year Capital Improvement Plan produced by the City. The CIP includes future projects recommended by staff, some of which will be done immediately. Patricia Varney, Finance Director, explained that the Capital Improvement Plan includes programs such as infrastructure improvements, vehicle replacement, street resurfacing and computer replacement programs costing $25,000 or more. Director Varney explained that the Commission could eliminate, delay or reduce funding of the projects as recommended by staff. She advised that the Commission could also set the maximum millage rate to fund the CIP as well as a maximum millage rate for payment of new debt service. She presented the following programs submitted in the CIP as follows: MINUTES 1 April 28, 2003 WORKSHOP MEETING CITY ADMINISTRATION ® Computer Replacement Program p p 9 Director Varney advised that this program began in 2002-03 with the replacement of 33 computers. ® Expansion of City Hall Director Varney advised that additional office space was needed at City Hall. It was generally agreed to have staff look at options to relocate BSO in order to free up office space for City Hall and to move this project to Year 2005. ® Replacement of Air Conditioners Director Varney advised that this project was not funded. FIRE RESCUE DEPARTMENT ® Replacement of Fire or Rescue Vehicles . ® Construction of New Fire Station Commissioner Mikes felt that it was premature to commit to the location or construction of a new fire station until the airport situation is resolved and the City's exact area of service is determined. Chief Land explained that the annexed area is receiving the same number of calls per day that Station 1 receives. He also advised that new construction in progress would add an additional 4,000 residents to the area. He explained that it was costing $80,000 per year to rent the facility from the City of Hollywood. He advised that by holding back $3 from the fire assessment fee, which would generate $150,000, and the $80,000 rent amount would pay the debt service on a new fire station. Director Varney explained that the City would have to borrow 1.4 million dollars for the construction of a new fire station and would be paid back at $180,000 per year. The $80,000 rent fees and the $150,000 fire assessment fees would make up the $180,000 per year. Chief Land mentioned that the fire assessment fees would have to be refunded to the taxpayers should a fire station not be built. MINUTES 2 April 28, 2003 WORKSHOP MEETING PARKS & RECREATION ® New Recreation Centers at Frost Park and C.W. Thomas Park ® Renovation of Recreation Centers at Meli Park and I.T. Parker Center Director Varney advised that improvements to Meli Park Recreation building would be funded from Park Impact Fees. Commissioner Mikes asked Director Jones to look into additional boat dockage at the I.T. Parker Center to attract bigger fishing tournaments. ® Grounds Renovations at Frost Park, Meli Park and C.W. Thomas Park Director Varney advised that the grounds improvements to C. W. Thomas Park was 50% grant funded and 50% would come from the general fund. • Aquatic Center Director Varney advised that the Aquatic Center was 100% grant funded. Mayor Anton requested that additional picnic tables, grilles and shelters be added to the passive parks. Beach Improvements Director Varney advised that improvements and renovations to the beach would be 50% grant funded and 50% would be funded from Park Impact Fees. Commissioner Mikes requested that additional palm trees be acquired for the beach area to replace the ones that died and that enhancements be made to the parking lot. Director Jones advised that funds would be included in the General Fund Budget for replacement of the trees and parking lot improvements. ® Boisy Waiters Community Center Director Varney advised that an aquatic nature center and boating and fishing facilities at the Boisy Waiters Community Center were not funded due to poor access to the property. Commissioner Mikes requested that C.F. Hill be contacted with regard to acquiring some of his adjoining property to gain better access to the Boisy • Waiters Center. MINUTES 3 April 28, 2003 WORKSHOP MEETING • Commissioner Flury requested that improvements to the Boisy Waiters Center be addressed by the year 2006. 0 Chester Byrd Park Improvement Director Varney advised that this project was not funded due to the lack of open space. Commissioner Mikes requested that improvements to Tigertail Park be included in the CIP. Director Jones advised that she was in contact with representatives from BCC and was advised that construction of the BCC offices was moving very slow. Commissioner Flury suggested that BCC be given notice to vacate the premises at the I.T. Parker Center immediately. PUBLIC WORKS - STREETS 0 Annual Streets Repaving Program Director Varney advised that the repaving program would be funded from gas tax • revenue. 0 Landscape Director Varney advised that landscaping of the main corridors would be totally funded by FDOT. 0 Northwest Road Improvements (NW 8 Ave, NW 1 St & NW 7 Ave) Director Varney advised the road improvements would be funded by CDBG grants and theTree Preservation Fund. 0 Sidewalk Improvements Director Varney advised that $50,000 was included for the planning aspect only. 0 Dania Beach Blvd Extension Director Varney advised that the extension project would cost approximately $2.3 million, but was not funded in the CIP. MINUTES 4 April 28, 2003 WORKSHOP MEETING Commissioner Flury requested that the $350,000 for architectural and engineering services for the extension of Dania Beach Boulevard be included in the year 2006. o Neighborhood Sidewalks and Greenways Director Varney advised that the project would be funded from gas tax revenue. Commissioner Mikes requested that a sidewalk be installed around Northside Park for the safety of children riding their bikes. ® Neighborhood Gateway Signs Director Varney advised that the project was not funded, however any overage from the landscape project would be used for gateway signs. Director Sheridan advised that they were hoping to obtain grant funds for the landscaping projects and the money included in the CIP for the landscaping project would be used for the gateway signs. Mayor Anton asked that the gateway project be moved to year 2006. Director Sheridan advised that the landscaping and gateway signs would be completed as grant funds are obtained. PUBLIC WORKS - GARAGE ® Vehicle Replacement Director Sheridan advised that he would be following the state guidelines for replacing vehicles, which is 7 years, 60,000 miles to 10 years, 100,000 miles. Equipment Additions or Replacement Program Director Sheridan advised that a 20-year roller for street paving would be replaced; a loader would be purchased for earthmoving type projects; a Tool Cad would be purchased to be used specifically at the parks; a 20-year old dump truck would be replaced; a 20-year old loader would be replaced; and a backhoe would be replaced. Commissioner Flury requested that the dump truck, backhoe and loader, which are priority 5, 6 and 7, be moved to year 2008. MINUTES 5 April 28, 2003 WORKSHOP MEETING WATER UTILITIES Water Storage Tank Replacement Director Sheridan advised that the Health Department was demanding that the current water storage tank be replaced. In response to Commissioner Mikes, Director Sheridan advised that the current tank was just under a half million gallons and the intention was to replace it with a two million gallon tank. In response to Commissioner Flury, Director Sheridan advised that replacement of the storage tank should be completed by April 2004. ® Water Plant Upgrade Director Sheridan advised that the Federal Government was requiring that the vulnerability study be completed by June 2004, which would then be submitted to the EPA for approval and then security measures would be implemented. He advised that the chlorine system would need to be upgraded to ensure that the new water treatment plant also meets the necessary requirements. Water Main Replacement Director Sheridan advised that the water mains throughout the City would be refurbished. • Security System Upgrade • Treatment Plant © Water Main Looping Upgrades SEWER UTILITIES © Sanitary Sewer Infiltration/Inflow Program Director Sheridan advised that the Infiltration/Inflow Program was dropped in 1997 and needs to be reinstituted in order to reduce costs in wastewater flows. © Lift Station Rehabilitation ® Director Sheridan advised that the lift stations are in significant deteriorating condition and are experiencing continuous problems. MINUTES 6 April 28, 2003 WORKSHOP MEETING • E Security System on all Lift Stations Director Sheridan advised that a $20,000 pump was stolen from the lift station located at Bass Pro Shops and security needs to be installed at all lift stations. STORMWATER Repairs of catch basins, culverts, covers, etc. and minor drainage improvements Construct storm water infrastructure in SE section and Federal Highway Corridor Director Varney presented a summary of the total funding amounts per year including State Revolving Funds (SRF): • FY 2004 - $7.3 million ® FY 2005 - $8 million ® FY 2006 - $7.3 million ® FY 2007 — $2.2 million ® FY 2008 - $1.3 million ® Director Varney presented the funding sources as follows: ® Gas Tax Recreation Impact Fees ® Fire Reserve a State Revolving Loan Fund ® Water/Sewer Impact Fees Tree Preservation Fund • Grants © General Fund Financing Director Varney presented the amounts that would be included in the General Fund per year as follows: ® FY 2004 - $450,000 = 0.264 mill ® FY 2005 - $517,600 = 0.267 mill • FY 2006 - $594,000 = 0.294 mill • FY 2007 - $532,000 = 0.255 mill • FY 2008 - $250,200 = 0.116 mill MINUTES 7 April 28, 2003 WORKSHOP MEETING • Director Varney explained that $2 million would need to be financed in FY 2004 and presented the financing schedule as follows: • Construction projects such as City Hall, Fire Station, Community Centers — 10-year term © Equipment such as Dump Truck and Tool Cat— 5-year term ® Vehicle replacement program and consultant services for NW Community Center Outreach Program — 3-year term Director Varney explained the financing and its impact as follows: ® FY 2004: Financing - $2,185,500; Debt Service - $151,223; .086 mill • FY 2005: Financing - $1,198,800; Debt Service - $383,226-7 .020 mill • FY 2006: Financing - $1,848,120; Debt Service - $616,756; .306 mill ® FY 2007: Financing - $325,000; Debt Service - $744,826; .357 mill o FY 2008: Financing - $00; Debt Service - $706,531; .327 mill Commissioner Mikes suggested that an impact fee be established to cover the cost of the CRA. Director Leeds agreed to contact other cities to find out if they utilize impact fees in their CRA. 4. Adjournment The meeting adjourned at 8:45 p.m. ATTEST: Bob A t ton Mayor— C • missioner Charlene John 'o City Clerk Respectfully submitted by Nanci Denny Approved: October 28, 2003 MINUTES 8 April 28, 2003 WORKSHOP MEETING