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HomeMy WebLinkAbout2003-05-13 Workshop Meeting City Commission Meeting Minutes MINUTES DANIA BEACH CITY COMMISSION WORKSHOP MEETING MAY 13, 2003 Mayor Anton called the meeting to order at 5:30 p.m. ROLL CALL: Present: Mayor Bob Anton Vice-Mayor C.K. McElyea Commissioners: Robert Chunn Pat Flury Bob Mikes (arrived after roll call) City Manager Ivan Pato City Attorney Tom Ansbro City Clerk Charlene Johnson Patricia Varney, Finance Director, introduced Nicki Satterfield, the City's new Budget Analyst. 1. Discussion of the mid-year adjustments for FY 2003 budget. Patricia Varney, presented mid-year budget revisions, based on actual expenditures and revenues from October 1, 2002 through March 30, 2003. © Administration Division - The line item for airport related issues has been overspent by $7,650.00, even with monies coming in from the City of Hollywood and the Town of Davie. Director Varney advised that $50,000 was the original budgeted amount and she projected that an additional $50,000 would be needed for the remainder of the year, which will be transferred from the Contingency account. In response to Commissioner Flury, City Manager Pato advised that there was no set amount or set time frame in the contract with White & Case, special counsel for airport issues. o City Clerk Department— The cost of$5,925 for the election held in September regarding term-limits was not budgeted and $5,000 was also needed for additional assistance in transcribing minutes of meetings. There are presently 19 meetings that need to be transcribed and it would be less costly to pay in-house employees overtime to transcribe the backlog of minutes, rather than contracting out. Director Varney advised that funds would be transferred from the Professional Services line item in the Administration Division to the City Clerk Department. MINUTES —WORKSHOP MEETING 1 MAY 13, 2003 • © Legal Department— The department needs to be increased by $19,000 for additional services being performed, due to foreclosures, closing costs for surplus properties, more complicated Code Enforcement cases, BFI recycling issues and amendments to the Civil Service rules. • Fire-Rescue Department— Prior administration allowed employees to accrue vacation and sick time above the maximum limit. In order to bring those employees back down to the maximum, it is necessary to pay those employees for their excess accruals, which will cost $122,000. The amount of$45,000 will be transferred from Personal Services, $10,000 will be transferred from Unemployment Comp, $43,000 will be transferred from Contingency and the balance will come from the Fire Department budget. ® Recreation Department —The cost to pay out sick and vacation accrual in this department will be $27,000. Flagpoles & lighting for all the parks will cost approximately $15,500. Funds will be appropriated from Park Impact Fees. © Growth Management Department— Professional Services will be increased by $26,000 for building inspection services and plans review by Broward County. These funds will be appropriated from permit revenues. . o Information Services — The amount of$8,225 is needed for records management compliance for the e-mail system, which is required by State Statute. Funds will be transferred from Contingency. Director Varney advised that the Contingency account would still have a remaining balance of$158,465 and the Park Impact Fees would have a balance of$276,000. CAPITAL PROJECTS FUND • BSO Substation - 803 Building Project —There is a surplus of $15,000 • Griffin Marine Park— In order to install lights at the park, $10,000 will be transferred from the 803 building project line item. GRANTS FUND ® BBIP Grant— Prior administration failed to comply with the Agreement for the Griffin Marine Park project with regard to the restrooms and lighting. Due to non-compliance, the City will not be reimbursed for at least $45,000, and possibly the remaining $110,000.. The $45,000 will be • allocated from Park Impact Fees. MINUTES —WORKSHOP MEETING 2 MAY 13, 2003 • Director Varney advised that no changes were made to the Water and Sewer Funds or the Storm Water fund. The meeting adjourned at 6:30 p.m. 4RLiNE T: BOB A TON MAYOR J SON CITY CLERK Respectfully submitted by Nanci Denny Approved: June 10, 2003 • MINUTES —WORKSHOP MEETING 3 MAY 13, 2003