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Home My WebLink About2003-09-11 Special Budget Meeting City Commission Meeting Minutes 3 MINUTES DANIA BEACH CITY COMMISSION SPECIAL BUDGET MEETING SEPTEMBER 11, 2003 7:00 P.M. 1. CALL TO ORDER The meeting was called to order by Mayor Anton at 7:00 p.m. 2. ROLL CALL Present: Mayor Bob Anton Vice-Mayor C.K. McElyea Commissioners: Robert Chunn Pat Flury Bob Mikes City Manager: Ivan Pato City Attorney: Tom Ansbro City Clerk: Charlene Johnson 3. PROPOSED MILLAGE AND BUDGET 2003/2004 Patricia Varney, Finance Director, presented the proposed millage rate and budget for Fiscal Year 2003-2004. She pointed out the following increases over the Fiscal Year 2002-2003 budget. • 3.5% COLA as required by the Union Contract • General Fund Pension - $303,205 • Police Pension - $45,316 • Fire Pension - $303,600 • Workers' Compensation Insurance - 15% • Health Insurance - 5% • Property & Liability Insurance - 8% • Electricity costs - 8% • Operating expense for PJ Meli Aquatic Center - $106,544 • Contribution to the Memorial Healthcare System - $15,000 • Commission salary and fringe benefits - $10,000 MINUTES - SPECIAL BUDGET MEETING 1 SEPTEMBER 11, 2003 • Matching funds for grants - $75,000 • Director Varney advised that the interfund transfer from the Water and Sewer Fund to the General Fund would be $329,320. Director Varney also advised that the Department of Economic Development, which was budgeted for Main Street expenses, was eliminated and $5,000 was budgeted as a contribution to Main Street. Director Varney advised that the General fund contingency was $508,000. She also advised that the total proposed increase above the Fiscal Year 2002-03 budget was $462,251. Director Varney pointed out the major capital projects for 2004 as follows: • Frost Park Facilities Improvements - $822,000 • Frost Park Grounds Improvements - $191,000 • C.W. Thomas Park Improvements - $345,000 • I.T. Parker Center Improvements — $37,000 • Beach Improvements - $25,000 • Beach Renourishment- $23,000 ($77,000 was budgeted in 2003) • Fire Engine - $410,000 Director Varney advised that three new positions were proposed, with no benefits other than FICA. The positions are a Records Specialist, a Compliance Officer and a Compliance Inspector. She also advised that the proposed millage rate would remain at 6.39. Director Varney pointed out the following increase in revenues: • The proposed garbage rate - $235.32 per year. • The proposed stormwater rate - $23 per ERU. • The proposed Fire Assessment - $91 per year. • A 5% proposed increase in water rates and a 5.5% proposed increase in sewer rates with the elimination of the 12,000 gallon cap. • The proposed parking meter fees - $1.25 per hour • The annual beach permit fee - $35.00 • The proposed parking citation fee - $35.00 with a late fee of$12.00 • MINUTES - SPECIAL BUDGET MEETING 2 SEPTEMBER 11, 2003 The proposed handicap parking citation fee - $253.00. Director Varney advised that Police Impact fees of$28,000 were appropriated for improvements to the 803 BSO Substation; Recreational Impact fees of $162,000 were appropriated to help fund the recreation capital improvement projects; and Sewer Reserve Funds of$100,000 were appropriated to help fund sewer improvements. Commissioner Mikes asked that Director Varney provide a report comparing the City's debt service with other cities having similar populations. Mayor Anton thanked staff for the fine job done on the budget. Discussion was held on the possibility of reverting back to an in-house attorney. Mayor Anton felt that having an in-house attorney would eliminate the necessity to serve two masters. He also felt that an in-house attorney would have more flexibility to farm-out specialty council and he/she would always be available to the Commission and staff. Mayor Anton suggested that the City work out an agreement with Tom Ansbro and bring him on staff. Mayor Anton felt that the City would receive more services for less money. Commissioner Chunn did not support the idea of hiring an in-house attorney. Commissioner Flury supported the idea of hiring Tom Ansbro as an in- house attorney. She felt that the amount of money the City pays for legal services was outrageous and something needed to be done about it. Commissioner Mikes felt that the City should not be paying for a Code Enforcement Attorney but he did not support the idea of hiring an in-house attorney. It was his opinion that the City receives more benefits by using an outside professional firm. Vice-Mayor McElyea was not supportive of hiring an in-house attorney. He suggested that the City advertise an RFP for legal services. Commissioner Flury also agreed that the City should not be paying for a Code Enforcement Attorney. Mayor Anton opened the public hearing. MINUTES —SPECIAL BUDGET MEETING 3 SEPTEMBER 11, 2003 Evelyn Grooms, Family Central, Inc., requested funds for social services • for Family Central. Director Varney advised that a total amount of$10,000 was budgeted for various social service organizations, which would be determined by the Human Relations Board. City Manager Pato directed Ms. Grooms to submit her request to Director McDonald. Joe VanAron, 1500 SW 2nd Avenue, Triangle Village Association, requested funds for neighborhood redevelopment. June Silvernale, 275 SW 9 Street, President of Main Street, mentioned that funding for Main Street was decreased from $16,000 to $5,000 in the 2003-04 budget and requested the full amount of$16,000 be appropriated for Main Street. Commissioner Chunn was willing to support the requested amount of $16,000. Commissioner Mikes mentioned a potential settlement of litigation that may occur, which could provide a considerable amount of money to the City. He suggested that funding could be made available from the settlement for the programs that were reduced or eliminated in the 2003- 04 budget. t Commissioner Flury agreed with Commissioner Mikes' suggestion and she also requested that $75,000 be allocated for neighborhood redevelopment, whether the settlement is received or not. Mayor Anton supported the suggestion of Commissioner Mikes and Commissioner Flury. Commissioner Chunn mentioned that state funding was available for neighborhood redevelopment. Patricia Tyra, 2912 SW 54 Street, questioned what the parking permit fee would be for senior citizens. She questioned what the $129,091 was allocated for in code enforcement, cemetery and fixed assets. She also requested funding for the B.S.O. sub-station for voicemail capability on the office phones. Director Varney explained that the existing ordinance setting parking permit fees did not address a senior citizen discount and therefore the proposed ordinance did not address it. She explained that no additional code officer was budgeted, however, additional funding was budgeted for handheld computers and programming software to be used on the road to increase efficiency. She also explained that $5,000 was budgeted for • cemetery management software. MINUTES - SPECIAL BUDGET MEETING 4 SEPTEMBER 11, 2003 • Chief Cowart advised that only certain phone lines have voicemail capability at the B.S.O. substation. Mayor Anton asked Chief Cowart to make the people involved with the C.O.P. programs aware of which phone lines have voicemail capability. Vice-Mayor McElyea advised that the Commission took action a few years back to decrease the parking permit fee for senior citizens to $15.00. He requested that a discount for senior citizens be included in the ordinance. City Attorney Ansbro stated that the ordinance could be amended. George Jason, 4549 SW 37 Avenue, reminded the Commission that one of the benefits promised to the area that recently annexed into Dania Beach was the senior citizen discount for parking permits. He requested that the funding for Main Street be re-allocated in the 2003-04 budget. He also requested that the City work with the neighborhoods in redeveloping their areas. Robert Rock, 225 SW 15 Street, spoke in favor of the funding request for neighborhood redevelopment. Sal Clemente, 307 West Dixie Highway, spoke in favor of the funding request for neighborhood redevelopment. • Hearing no further comments, the Public Hearing was closed. 3.1 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2003-04; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME, WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Commissioner Flury, seconded by Commissioner Chunn, to adopt the resolution setting the millage rate for Fiscal Year 2003-04. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury —yes Mayor Anton — yes Commissioner Mikes - yes 3.2 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS TENTATIVE ANNUAL BUDGET FOR THE FISCAL YEAR 2003-04; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS THERETO WILL BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN MINUTES —SPECIAL BUDGET MEETING 5 SEPTEMBER 11, 2003 EFFECTIVE DATE. A motion was made by Commissioner Chunn, seconded by Commissioner Flury, to adopt the resolution approving the annual budget for Fiscal Year 2003-04. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury-yes Mayor Anton —yes Commissioner Mikes - yes 3.3 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA- REIMPOSING FIRE RESCUE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. A motion was made by Commissioner Chunn, seconded by Commissioner Flury, to adopt the resolution reimposing fire rescue assessments for Fiscal Year 2003-04. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury — yes Mayor Anton —yes • Commissioner Mikes - yes 3.4 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER MANAGEMENT SERVICES IN THE CITY OF DANIA BEACH, FLORIDA; IMPOSING AND REIMPOSING STORMWATER ASSESSMENTS AGAINST PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. A motion was made by Commissioner Flury, seconded by Commissioner Chunn, to adopt the resolution imposing and reimposing stormwater assessments for Fiscal Year 2003-04. The motion passed on the following roll call vote: Commissioner Chunn —yes Vice-Mayor McElyea —yes Commissioner Flury — yes Mayor Anton — yes Commissioner Mikes - yes 3.5 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE SERVICE ASSESSMENTS IN THE CITY OF DANIA BEACH, FLORIDA; REIMPOSING SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE • GRIFFIN ROAD ANNEXATION AREA AND THE ANNEXED AREA DESCRIBED IN CHAPTER 2000-474, LAWS OF FLORIDA, OF THE CITY OF DANIA BEACH MINUTES - SPECIAL BUDGET MEETING 6 SEPTEMBER 11, 2003 FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE. A motion was made by Commissioner Chunn, seconded by Commissioner Vice-Mayor McElyea, to adopt the resolution reimposing solid waste service assessments for Fiscal Year 2003-04. The motion passed on the following roll call vote: Commissioner Chunn —yes Vice-Mayor McElyea —yes Commissioner Flury—yes Mayor Anton —yes Commissioner Mikes - yes 3.6 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, SETTING MONTHLY CHARGES FOR WATER SERVICES FOR RESIDENTIAL AND COMMERCIAL USERS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Commissioner Flury, seconded by Commissioner Chunn, to adopt the resolution setting charges for water services. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury—yes Mayor Anton —yes ® Commissioner Mikes - yes 3.7 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, SETTING MONTHLY CHARGES FOR SEWER SERVICES FOR RESIDENTIAL AND COMMERCIAL USERS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. A motion was made by Commissioner Chunn, seconded by Vice-Mayor McElyea, to adopt the resolution setting charges for sewer services. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury—yes Mayor Anton — yes Commissioner Mikes - yes 3.8 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 6, "BEACHES, PARKS AND RECREATION", OF THE CITY CODE OF ORDINANCES BY AMENDING SECTION 6-33. "SCHEDULE OF CHARGES," TO INCREASE THE PARKING FEES FOR PARKING OF MOTOR VEHICLES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) The ordinance title was read by City Attorney Ansbro. MINUTES —SPECIAL BUDGET MEETING 7 SEPTEMBER 11, 2003 A motion was made by Commissioner Chunn, seconded by Commissioner Flury, to adopt the ordinance, on first reading, increasing parking fees. The motion passed on the following roll call vote: Commissioner Chunn — yes Vice-Mayor McElyea —yes Commissioner Flury — yes Mayor Anton —yes Commissioner Mikes - yes 4. ADJOURNMENT The meeting adjourned at 8:20 p.m. ATTEST: Antbn Mayor— Commissioner Miriam Nasser Acting City Clerk Respectfully submitted by Nanci Denny APPROVED: January 27, 2004 • MINUTES -SPECIAL BUDGET MEETING 8 SEPTEMBER 11, 2003