HomeMy WebLinkAboutO-2003-034 Amending Ordinances to create department of Park and recreation ORDINANCE NO. 2003-034
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA,
PERTAINING TO CERTAIN MUNICIPAL DEPARTMENTS; AMENDING
THE CITY CODE OF ORDINANCES TO FORMALLY CREATE THE
DEPARTMENT OF PARKS AND RECREATION; REPLACING THE
TERM "DEPARTMENT OF ADMINISTRATIVE SERVICES" WITH THE
TERM "DEPARTMENT OF HUMAN RESOURCES AND RISK
MANAGEMENT'; CHANGING THE REFERENCE FROM THE
"ADMINISTRATIVE SERVICES DIRECTOR" TO THE "DIRECTOR OF
HUMAN RESOURCES AND RISK MANAGEMENT'; UPDATING THE
DUTIES OF THE FINANCE DEPARTMENT; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERANCE; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA:
Section 1. That Article III, to be entitled "Department of Parks and Recreation",
consisting of sections 6-34 to 6-36, is created as a part of Chapter 6 of the City Code of
< Ordinances, which Chapter is entitled "Beach, Parks and Recreation", to read as
follows:
Article III. DEPARTMENT OF PARKS AND RECREATION
Section 6-34. Creation of department.
The Department of Parks and Recreation is established to address the highly diversified
recreational, cultural and environmental interests of children, youth, adults and senior
citizens residing in or visiting the City of Dania Beach. The department is comprised of
an administrative division and several operating divisions.
Section 6-35. Appointment of director.
There shall be a Director of Parks and Recreation, who shall be appointed by and who
shall work under the direction and supervision of the City Manager. The Director of
Parks and Recreation shall work at the pleasure of the City Manager at a salary
established by the City Manager. The position of Director shall be deemed to be a
department head of the city having both executive and administrative duties.
Section 6-36. Duties.
The Director of Parks and Recreation shall be responsible for the administration of all
parks and recreation services, programs, facilities and projects. The Director shall have
planning responsibility for development and enhancement of current programs and
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ORDINANCE NO.2003-034
services, as well as budget development and administration. The Director of Parks and
Recreation shall oversee daily operations of divisions within the Department, as well as
be responsible for the effective and efficient coordination of all programs, improvement
projects and contracts.
Section 2. That Article VII, "Administrative Services Department", of Chapter 2 of the
City Code of Ordinances, which Chapter is entitled "Administration", is amended to read
as follows:
Article VII. ADMINISTRATIVE SERVICES HUMAN RESOURCES AND RISK
MANAGEMENT DEPARTMENT
Sec. 2-123. Creation of department.
The department of administrative services human resources and risk management is
established as an administrative branch of the City of Dania Beach and shall be
comprised of the following divisions: risk management and human resources
management.
Sec. 2-124. Appointment of director.
There shall be ^„ ;stFatuye co„i a--dDirector, who shall be appointed by and
who shall work under the direction and supervision of the city manager. The
Administrative Servo dDirector of Human Resources and Risk Management` shall
work at the pleasure of the city manager at a salary established by the city manager.
. The position of Director shall be deemed to be a department head of the city having
both executive and administrative duties.
Sec. 2-125 Duties.
The admi„ostrativo — vi— dDirector of Human Resources and Risk Management shall
be responsible for overseeing human resource issues functions, including but not
limited to the following areas: ,
empleYebeof� ayF0l1 „eRsien and Fetirerner# payroll maintenance functions,
compensation and benefits performance management, training and development,
labor negotiations, employee benefits, civil service recruiting, employee relations and
any other areas as assigned by the city manager. The Director of Human Resources
and Risk Management shall also be responsible for overseeing risk management
functions including but not limited to Workers' Compensation, property, casualty and
liability insurance safety, and any other areas as assigned by the city manager.
Section 3. That Section 2-9 of the City Code of Ordinances, which section is entitled
"Department of finance created; duties", is amended to read as follows:
(a) Created. Pursuant to the general authority given by Section 1, Article 1, Part III of
the charter, the department of finance is created.
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ORDINANCE NO.2003-034
(b) Director established. The position of finance director is created and such person
shall be deemed to be a department head of the city having both executive and
• administrative duties. The finance director shall be appointed by the city manager at a
salary established by the city manager and shall be subject to the supervision and
direction of the city manager and shall perform all duties of a budgetary or financial
nature which are delegated to him or her by the city, manager. The finance director may
be terminated by the city manager.
(c) Duties. The finance director shall perform the following duties:
(1) Be custodian of all moneys of the municipality and keep and preserve the same in
the city depositories designated by the city commission; in addition, it shall be his or her
duty to deposit in such depositories, as savings accounts or otherwise, any and all
moneys belonging to the city, and collected and held as sinking funds, such investments
to be made in the kind of securities authorized by law and as determiner! by ,including
Florida Statutes, Section 218.41545).
(2) Receive and, to the best of one's ability, to collect all moneys belonging to the city,
including taxes, water collections, special assessments, license moneys, fines and
income for all and from all other sources, and keep accurate records of them and make
proper reports.
(3) Prepare receipts in d pliGato for all monies paid in cash to the city treasury,
delivering the original receipts to the person paying the same and }retaining one copy for
the files of his eF her.�r-nent;fu theF, make fFe mime to tome♦e the Gity
mr� aanage r of all monovS oorieGted maintained in the Department of Finance.
(4)
asse6smont; in „ diVG , Ensure that payment from special assessment funds shall be
made only on account of the improvement or improvements for which such
assessments were made, or fo, the replenishment of FeyGl ling fu Rd out ^f Whioh
payment of the r•ost of impFe emonts or any Portion of thorn_was mono or for the
ruua...
specified purposes for which the assessments are levied.
(5) issue all warrants and Sinn nheGks for the payment of MGRey by fh Approve all
disbursements of city funds which includes but is not limited to, accounts payable and
payroll checks.
(6) Keep an accurate account of all moneys collected from taxes, assessments,
departmental revenues and other sources, and of all receipts and disbursements by the
municipality.
(7) Keep separate account of each fund or appropriation and of the debits and credits
pertaining to them.
• the fin nr`i I GE)Rdition of the Pity a of the first day of the pFeGedinn month
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ORDINANCE NO.2003-034
(P8) Keep a list of outstanding city bonds and revenue certificates, to whom issued, for
what purpose, when and where payable, and the rate of interest such obligations
respectively bear; further, to insure punctual payment of principal and interest of such
bonds.
(4-99) Furnish the city manager such estimates of the expenses of the city government
as may be necessary to form the basis of the annual budget and to determine the
revenue necessary to be raised each year.
(4410) Keep regular books of account and records, in which shall be entered all
indebtedness of the city, and which shall at all times show the financial condition of the
city, including its assets and liabilities.
(12) Keep aGGGunt with all OffiGers and employees of the Gity shewing the aME)URts they
have reGeived frem differeRt SGUFGes of revenue and the amewnts they have disbursed
as autheFRed ++order the erdinannes of the Gity
(4- 11) Examine, audit (or have audited) and certify the correctness of all claims and
demands against the city, and submit same to the city manager for approval or
disapproval.
(4412) Adopt, nrecoribe avid requires the i of a ,+nifnrm sy6tem of boob
with all Gity departments, Gff*Geps and employees whG aFe Gharged with the reGeipt Gr
d;soLIFoement of any of the f, Rds fnr the nity,+ rd nr who may he authorize to nurohaco
• materialsunnlies or to nley labor for nity; ni eG6rih�To form of Vn++nher or
nQteFevmdeRGe_nf the rreG t of monad by thenitfer the estahlic hment of demand-,
+ ,
Establish internal controls to safeguard all revenues received by the City and all
expenditures expensed by the departments to ensure that they are free from fraud.
(15) Audit the aGGGunts ef the several depaFtments, OffiGers and employees and make
GGMRqiSSiGR or both. The finanGe direGtGr shall at all times have aGGeGS te and may
VOLIGheFs, aGGE)Ljnts, bills, warraRtS, drafts, GORtFaGtS er other papeFs relatiRg te them.
fiSGal year, the meneys .---..-d during the year, and all expenditWes made by the Gity.
frem time te time te assist the finaRGe direrteF in prepaFing his E)F heF annual Fepert, G�r
• ether reports or audits as deemed neGessary.
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ORDINANCE NO.2003-034
of of the pity treasury, the of the Prince nhnrned OF nlaimed fnr
mateFffials, supplies or labor, and the faGts as to the delivery ef thern to or f()F the u— wN
the Gity, and for sUnh n„rnosc he or she shall have a pewcr�ppuire s
evideRGe that the arneunt of aRY Glairn is justly due and in GGRfGFMity with law6 and
nrdi 6 and fnr that purpose he c)r_sshee may SUFRMGR before hirrrn�n.fr her e
(4- 13) Establish an accounting procedure adequate to provide a record in detail of all
transactions affecting the acquisition, custody and disposition of values, including cash
receipts and disbursements, and such fact shall be so presented in the reports which he
or she is to report periodically and shall be supported with such summaries and
analytical schedules as may be necessary to show in detail the full account of such
transactions for each fiscal year, upon the finances of the city and relation to each
department of the city government, including distinct summaries and schedules for each
public utility owned by the city or other publicly operated facilities for which charge is
made for the use of same.
the latter shell PFGGeed tGGueGt the sum of s,,rh indebtedness
any seGUrffities of the City of Dania held iR tFust fGF the benefit ef any paFtiGU!aF fund of
d2reGter shall keep an aGGUFate list E)f all bends held by the Gity and kRow when a
where infere t no,mops or other interest shell he nail
(2-14) Remit and transmit to the proper depository or payee bank all sums of money
falling due from time to time as principal or interest on obligations of the City of Dania
Beach, and in that connection, the finance director shall see that all necessary moneys
are properly budgeted and allocated for the payment of the principal and interest upon
the city indebtedness as same become due from time to time.
(2Z15) Issue warrants for the payment of money from a fund of the municipality only to
the extent that there are moneys to the credit of the fund to be drawn on with which to
pay such warrant.
(2- 16) Maintain a purchasing system, which complies with all provisions of the City
Code.
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Section 3. That all ordinances or parts of ordinances and all resolutions or parts of
resolutions in conflict with this ordinance are repealed to the extent of such conflict.
• Section 4. That if any section, clause, sentence or phrase of this ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this ordinance.
Section 5. That this ordinance shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on first reading on September 9, 2003.
PASSED AND ADOPTED on second reading on September 23, 2003.
OB ANTO
MAYOR — C MMISSIONER
AT ES ROLL CALL:
COMMISSIONER CHUNK - YES
COMMISSIONER FLURY - YES
CHARLENE J NSON COMMISSIONER MIKES — OUT OF ROOM
CITY CLERK VICE-MAYOR MCELYEA —YES
MAYOR ANTOW YES
APPROVED AS T FORM AND CORRECTNESS:
BY:
HO A J.ANSBRO
CITY ATTORNEY
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ORDINANCE NO.2003-034
CITY OF DANIA BEACH
MEMORANDUM
TO: Mary McDonald, Administrative Services Director
Michael Sheridan, Public Services Director
Patty Varney, Finance Director
CC: Charlene Johnson, City Clerk
FROM: Tom Ansbro, City Attorney
DATE: September 4, 2003
• RE: Proposed Department "Name Change" (Administrative Services Department)
"Creation" of "Parks and Recreation Department; Revision of Duties Finance
Department
Attached is the proposed ordinance. After reviewing the materials submitted by Mike, I
see no reason to make any further amendments to provisions applicable to his Department
(since, as a result of the ordinance adopted on second reading at the August 26, 2003 City
Commission meeting, the Department and Director name changes were made, i.e. from
"Public Works Department", "Utility Department" or both to "Public Services Department").
The "engineering" function provisions can remain "as is", since in effect, Mike is serving as
the "City Engineer". If, however, any changes are desired, please advise immediately (because
once the ordinance title is read and the ordinance is adopted on first reading, the title cannot be
changed).
566.028
TJA:slw
Attachment
NOTICE OF HEARING BEFORE CITY COMMISSION
• CITY OF DANIA BEACH, FLORIDA, REGARDING
ADOPTION OF THE FOLLOWING PROPOSED ORDINANCES:
NOTICE IS HEREBY GIVEN that the City Commission of the City of Dania Beach,
Florida, on September 23, 2003, at 7:00 p.m. or as soon thereafter as the matter may be
heard, will conduct a public hearing in the City Commission room of the Dania Beach
City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida to consider the
proposed adoption of the following Ordinances entitled:
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING A
PORTION OF PART 1, ARTICLE 3, SECTION 4 "CEMETERIES" OF THE
CHARTER OF THE CITY OF DANIA BEACH TO PROVIDE THAT THE CITY
COMMISSION SHALL ACT AS A BOARD OF TRUSTEES TO ADMINISTER
THE PERPETUAL CARE FUND APPLICABLE TO CITY CEMETERIES;
PROVIDING FOR APPROVAL OF CEMETERY MEMORIALS BY THE CITY
COMMISSION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA, PERTAINING
TO CERTAIN MUNICIPAL DEPARTMENTS; AMENDING THE CITY CODE OF
ORDINANCES TO FORMALLY CREATE THE DEPARTMENT OF PARKS AND
RECREATION; REPLACING THE TERM "DEPARTMENT OF
ADMINISTRATIVE SERVICES" WITH THE TERM "DEPARTMENT OF HUMAN
RESOURCES AND RISK MANAGEMENT'; CHANGING THE REFERENCE
FROM THE "ADMINISTRATIVE SERVICES DIRECTOR" TO THE "DIRECTOR
• OF HUMAN RESOURCES AND RISK MANAGEMENT"; UPDATING THE
DUTIES OF THE FINANCE DEPARTMENT; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERANCE; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
A copy of these proposed Ordinances are on file in the City Clerk Department, City Hall,
100 West Dania Beach Boulevard, Dania Beach, Florida, and may be inspected by the
public during normal working hours.
Interested parties may appear at the aforesaid meeting and be heard with respect to the
proposed. Any person who decides to appeal any decision made by the City
Commission with respect to any matter considered at this hearing will need a record of
the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
In accordance with the American with Disabilities Act, persons needing assistance to
participate in any of the proceedings should contact Charlene Johnson, City Clerk, 100
West Dania Beach Boulevard, Dania Beach, Florida 33004, (954) 924-3622 at least 48
hours prior to the meeting.
/s/ Charlene Johnson, CMC
City Clerk
Run in Sun Sentinel: September 12, 2003