HomeMy WebLinkAboutR-2003-011 Execute engagement letter Russ Klenet & Associates for consulting services in connection with CRA RESOLUTION NO. 2003-011
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
ENGAGEMENT LETTER WITH RUSS KLENET & ASSOCIATES
FOR THE PROVISION OF CONSULTING SERVICES IN
CONNECTION WITH THE CRA, AIRPORT EXPANSION,
DREDGING AND OTHER RELATED ECONOMIC
DEVELOPMENT MATTERS OF CONCERN TO THE CITY,
WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of $15,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a
resolution adopted by the City Commission and if such purchases are, as prescribed in
pertinent part in the Charter, needed due to unusual conditions or emergencies; and
WHEREAS, the City Manager has determined that consulting services needed by the
City can be obtained at the least cost by executing an engagement letter with Russ Klenet &
Associates, 515 S.E. Seventh Street, Fort Lauderdale, Florida 33301, for consulting services
to be provided in connection with the CRA, airport expansion, dredging and other related
economic development matters of concern to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF DANIA BEACH, FLORIDA:
Section 1. That the City Commission finds that due to the presence of unusual
conditions, it is necessary to authorize the City Manager to purchase consulting services
from the general fund budget pursuant to an engagement letter with Russ Klenet &
Associates, a copy of which is attached to and made a part of this Resolution; therefore,
such engagement letter is approved and the City Manager is authorized to execute same.
1 RESOLUTION NO. 2003-011
Section 2. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper for the best
interests of the City.
Section 3. That all resolutions or parts of resolutions in conflict with this resolution
are repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED this 28th da of January, 2003.
RO ERT H. CHUNN, JR.
MA R-COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER BERTINO - YES
ri JJ A COMMISSIONER MCELYEA - YES
CH R ENE JO SON COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CHUNN - YES
APPROVED AS TO FORM AND CORRECTNESS:
BY:
THOM J.` NSBRO
CITY A TORNEY
2 RESOLUTION NO. 2003-011
Agenda Request Form
r City of Dania Beach
Agenda Item: •
Date of Commission meeting: 1/14/2003
J
Description of Agenda Item: Engagement letter with Russ Klenet&Associates for consulting services
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ® Award BID/ RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
s.
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th±?r(Please ezplam)'" �
Summary explanation°andbackground
..
Res.#2001-077 approved consulting services with Russ Klenet &Associates for 2001 annexation for
period 10/1/00 to 9/30/01. The proposed Resolution will approve consulting services for CRA, airport
expansion issues, dredging and other economic development matters for fiscal period 10/1/02 thru
9/30/03. The fee for consulting services is$1,300.00 per month and up to$2,400.00 annually out of pocket
expenses.
Attached exhibib0 nd additional'backup maten s(Pleaseklist): r
53
Letter of Engagement
Memo from City Manager, Ivan Pato
Resolution 2001-077
For purchasing requests ONLY
Department: Amount:
Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Professional Services Account Number: 00112021053310
Submitted by: Bonnie Temchuk Date: 1/7/2003
Department Director. Date:
Admin. Services Director. Date:
• Finance Director: Patricia Varney Date:
City Manager. IPato Date: 1/7/2003
- 3 ,
FLORIDA
INTEROFFICE MEMORANDUM
To: Mayor Robert Chunn
Vice Mayor Pat Flury
Commissioner John Bertino
Commissioner C.K. "Mac" Mc yea
Commissioner Robert Mike
From: Ivan Pato
City Manager
Date: January 6, 200t
Subject: Engagement Letter with Russ Klenet & Associates for the Provision
of Consulting Services
Issue
The issue is the authorization of the continuation of the engagement between the
City of Dania Beach and Russ Klenet & Associates for the provision of consulting
services related to C.R.A., airport expansion, dredging and other related
economic development matters.
Explanation
The City Commission had previously authorized an engagement letter for the
provision of consulting services with the firm of Russ Klenet & Associates (RKA).
The attached resolution and letter of engagement represent a housekeeping
matter so that the engagement period will be renewed for the period October 1,
2002 through September 30, 2003.
Recommendation
Approval of the accompanying resolution authorizing an engagement letter with
RKA for the current fiscal year.
•
"Broward's First City'
100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dania-beach.El.us
GOVERNMENT RELATIONS PUBLIC AFFAIRS CONSULTING
� 9 u L I H 0 T a A S 5 a C I A T E B
January 2, 2003
Patricia Varney
Finance Director
City of Dania Beach
100 West Uania Beach Blvd.
Dania Beach, FL 33004
Dear Patricia,
Thanks for your call earlier today. This letter shall serve as the engagement
letter between Russ Klenet & Associates (RK&A) and the City of Dania Beach,
for professional services.
RK&A will continue in our current capacity to assist the City and the Commission
with issues related to governmental affairs and economic development. We have
enjoyed our representation of the City and look forward to Lhe future together.
We agree to represent the City in front of the Florida Legislature and the
Executive Branch of State Government including any and all appropriate State
Agencies, i.e.: South Florida Water Management District. We will also represent
the City to the Broward County Commission, School Board and other appropriate
governmental agencies.
We will continue to be a part of the team that focuses on economic opportunities
for the City including the CRA.
We will continue to invoice the City $1300.00 monthly for our fee. We will also
bill the City from time to Lirne for expenses not to exceed $200.00 monthly with
prior approval from the City Manager.
This agreement may be cancelled by the City at any time on 30 days notice.
hope this is what you needed. I look forward to meeting with you soon. Good
Luck. Dania Beach is a City on the threshold of dramatic progress. We are
delighted to be a part of that success.
Sincerely,
Russell Klenet
President
:513 3uuIIluUSt Sovcnth Stroet , Kr . Louclurr nIe , FL 33301
954-760-7277 Fax : 954- 760.9669 www . ru55LItnet . cam
ZB 3Jbd 'OOSSV 3 13N37A ssna 6996-09L-b56 8Z :6Z COH/LB/T9
RESOLUTION NO. 2001-077
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
ENGAGEMENT LETTER WITH RUSS KLENET &
ASSOCIATES FOR THE PROVISION OF CONSULTING
SERVICES IN CONNECTION WITH THE 2001 FLORIDA
LEGISLATIVE SESSION, WITHOUT COMPETITIVE BIDDING
AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach,. Part III, Article 3, Section 4,
subsection 0), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of $15,000.00 without
competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the city commission and if such purchases are, as
prescribed in pertinent part in the Charter, needed due to unusual conditions or
emergencies; and
WHEREAS, the acting city manager has determined that consulting services
needed by the City can be obtained at the least cost by executing an engagement letter
with Russ Klenet & Associates, 515 S.E. Seventh Street, Fort Lauderdale, Florida
33301, for consulting services to be provided in connection with annexation proposals
and other related economic development issues of concern to the City for the 2001
Florida Legislative Session;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the city commission finds that due to the presence of unusual
conditions, it is necessary to authorize the acting city manager to purchase consulting
services from the general fund budget pursuant to an engagement letter with Russ
Klenet & Associates, in substantial form as Exhibit "A", attached, and to authorize the
appropriate city officials to execute same.
Section 2. That the Acting City Manager and City Attorney are authorized to
make minor revisions to said engagement letter as are deemed necessary and proper
for the best interests of the City.
Section 3. That all resolutions or parts of resolutions in conflict with this resolution
® are repealed to the extent of such conflict.
1 RESOLUTION NO. 2001-077
Section 4. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 8`h day of May, 2001.
��� ,d10
PATRICIAL FLURY
MAYOR -COMMISSIONER
ATTEST.. ROLL CALL:
COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - ABSENT
CHARLENE JPHNSON COMMISSIONER MIKES - YES
ACTING CITY,,CLERK VICE-MAYOR CHUNN - YES
MAYOR FLURY - YES
APPROVED AS TO FORM!AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
I:\DKeller\My Documents\ResosOrdinances\FY2001\R-RussKlenetAssocFY2001.doc
May 3,2001...2
O
2 RESOLUTION NO. 2001-077
May 9, 2001
RUSSELL H. KLENET, PRESIDENT
RUSS KLENET & ASSOCIATES
515 S.E. SEVENTH STREET
FORT LAUDERDALE FL 33301
Re: Engagement of Services; City of Dania Beach; Proposed Annexations &
Related Matters
Dear Mr. Klenet:
This will constitute a letter of engagement by the City of Dania Beach, Florida
(the "City") for your services, as the services are described below.
Russ Klenet & Associates ("RKA"), with you as the individual performing the
® services, agrees to work at the direction of the City, directly through the City Manager,
on issues including, but not limited to, annexation, appropriations and other
governmental concerns that the City may have with respect to the 2001 Florida
Legislative Session.
RKA will review all legislation filed for that Session and forward those deemed of
significance to the City for comment and review. RKA will also use its best efforts to
identify and help to secure funding and grant opportunities for the City. RKA will
present those opportunities, after approval by the City Manager, to both the Broward
County Commission and the Broward County Legislative Delegation (the "Delegation")
for consideration and support. Further, and principally, RKA will represent the City
before the Delegation on all issues relating to the annexation of unincorporated areas
that the City wishes to annex.
In connection with the foregoing representation, RKA agrees to assist the City in
preparing for, and will attend (with City representatives), public hearings before the
Broward County Commission and the Delegation and to meet with Delegation
members, government officials, affected citizens and business owners to help the City
to submit annexation proposals which will ultimately be acceptable to the Delegation.
As of this writing, the City's annexation proposals are intended to include the area
generally known as "Riverland".
EXHIBIT "All
In return, the City agrees to pay RKA a monthly professional fee of One
Thousand Three Hundred Dollars ($1,300.00) beginning October 1, 2000, and
® terminating on September 30, 2001.
RKA may also bill the City from time to time for expenses associated with its
representation of the City upon advance written approval from the City Manager. Any
such expenses shall not exceed Two Thousand Five Hundred Dollars ($2,500.00)
during the term of this agreement. "Expenses" shall mean only those costs expressly
approved by the City Manager, in advance, when deemed by him to be in the best
interests of the City, and shall exclude all costs associated with travel, vehicle expenses
and lodging of any kind.
RKA and the City agree that this contract may be canceled with or without cause
at any time upon the giving of thirty (30) days written notice to the other party.
RKA agrees to abide by all policies, ordinances and rules established by the City,
as well as all local, state and federal laws governing representations of municipalities by
lobbyists. RKA asserts that there are no inherent conflicts associated with the foregoing
representation.
Please indicate your acceptance of the foregoing terms for engagement of your
services by executing where indicated below and return to me one duplicate original of
this letter (two duplicate originals are enclosed for your convenience, both of which have
been executed by me).
Sincerely,
s Nunemaker
erim City Manager
ACCEPTED:
RUSS KLENET & ASSOCIATES
By:
Russell H. Klenet, President
Dated: , 2001
IADKelleWy Documents\ResosOrdinances\FY2001\R-RussKlenetEngagementLetterFY2001.doc
AGENDA REQUEST FORM
CITY OF DANIA BEACH •
To: Administrative Services Department
Prepared By: David E. Keller Date: 5/32/01
Please complete the following items related to your agenda request.
1. Date of Commission meeting: 5/8/01
2. Title: Authorizing the City Manager to continue the engagement between the City of
Dania Beach and Russ Klenet&Associates for the provision of consulting services.
3. Commission action requested:
Adopt Resolution or Ordinance ® Expenditure ® Award Bid/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. Summary explanation & background:
The engagement letter authorized by Resolution 148-99, authorizing Russ Klenet&Associates to
provide consulting services related to annexation and related matters, stipulated a time period of
8/1/99 through 9/30/00. This resolution is a housekeeping matter that will provide authorization to
continue the engagement for the period October 1, 2000 through September 30, 2001.
5. Attached Exhibits (please list):
1. Letter of Engagement
2. Memo from Interim City Manager Jason Nunemaker
6. List Additional Backup Materials Provided:
7. For purchasing requests only: Fund: General Dept.
Account name: Professional Services Account#: 001-12-0210-53-310
Finance Director Approval
8. Reviewed and approved:
Department Director Date
City Manager Date