HomeMy WebLinkAboutR-2003-029 Purchase FHP road resurfacing RESOLUTION NO. 2003-029
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE ROAD
RESURFACING SERVICES IN AN AMOUNT NOT TO
EXCEED $110,000.00 FOR FISCAL YEAR 02/03, UNDER
ESCAMBIA COUNTY BID PD 01-02.19 WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the City Manager to purchase supplies, services, equipment
and materials for the City government in amounts in excess of Twenty Five Thousand
Dollars ($25,000.00) without competitive bidding and without advertisement for bids if he
is authorized to do so in advance by a resolution adopted by the City Commission and if
such purchases are made pursuant to a competitive bid obtained within the last twelve
(12) months by other governmental agencies such as the Federal Government, State of
Florida or a Florida county or municipality; and
WHEREAS, the City Manager has determined that it is necessary to purchase
road resurfacing services for the Public Works Department; and
WHEREAS, the City Manager has determined that such service can be made at
the least cost to the City by purchasing from Florida Highway Products, Inc., under
Escambia County Bid PD 01-02.19, a copy of which is attached hereto and made a part
hereof as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proposal from Florida Highway Products, Inc., for road
resurfacing in an amount not to exceed $110,000.00 in Fiscal Year 02/03, under
Escambia County Bid PD 01-02.19, in substantial form as Exhibit "A", is approved and
i
1 RESOLUTION NO. 2003-029
. the City Manager is authorized to pay Florida Highway Products from the Public Works
Fund Budgets for the Fiscal Year 02/03.
Section 2. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 25th dav of February, 2003.
RO ERT H. CHUNN, JR.
MAYOR — COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER BERTINO - YES
XA� COMMISSIONER MCELYEA - YES
CHARLENE J NSON COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CHUNN - YES
APPROVED AS T F M AND CORRECTNESS:
BY: l h �j
THOMAS JJANSBRO
CITY ATTORNEY
2 RESOLUTION NO. 2003-029
Feb 25 02 08: 02a Florida H i 6hwa!d ?roducts 950 857 1 oats p• r
BOARD OF COUNTY C•OhtMlSsIONERs
ESCAM91A COUNTx,FLORIDA
® ADNONISTRAT•ZvE SERVICES DEPAI IM"
OFFICE OF PURCHASLK
211►ALAFox PLACE• 2-4 Mot ` t
P t) 00:K I W+
Pt;NSACOLA,,"1)I117•+591
TELEPHONE(15C)"J'4960
64T
SllNtCt7M) •4t+iu
r,1>t ct•N�� CPPB TELOAx(b59)S:�4fC5
P4tchwong Monug+:r � S•u" Orel--Jn,:
hup.:;wrw.co.osarb, D
February t2, 2002
Florida High*&) Products,
tCobe.1 Maggard,vice-President
po',,Office Box 928
earrcw,flouw•1117
t Pacing and DrainYgc Pt�cinL Agreement,tD Ol-02.19
Kt: Certification of APProrai for Ccners
Dcar mt.%.*&a:d.
eased an the Fraud of County COST MISSiont:IS action on iltotsday,Febrvary =:,:00:.yic+sr be ndvtsed dint Your
ruts was Included on the gLaafted :ist of CuntFutors for die general Pa.ia�Ind Drr,!ttagc Pr'tctt t A?reeruGnt�
PD01.02.19. This sol:evauoo-as gpprevad as a thifry stn W moc►tha c�vt p:iet ag:ee:r,tnt.
oject to
• picnre rovtde dw CerOAWe of Insurance referancitt the agtset,tenfe+ei�ks AIR�e been meRwerwAl alvi se
P
Otfke of Purciaalftg w,thin ten(10)business dN)s,• once those requ
Ike Custtrott A46901079tor ter issuance of the Not tc to Proceed,
he
s=arkibit C.lnsuraacr Requiremr+ott a`d hei etatJa t�dtto tki~letter tGve pages).tpls*se�ubmil these pages
1luenmeat tot the shave reterettead p o1e
et to your iAsurame carrier for tllliat out th*Certificate of Insurance.
Note:T?,�s ooc j})page fetter is being seat by W.All ocher s#tath1nt"ts will be,t,clnded with original lttter
a7 mail.
;o this mallet i,greatly apprrcia to co''
Please foci lice co''act ilob Denau st(810)
Your eased uous anentlott S9S.
4985,f you have any Oesb.ons of tf we may be of tr.y ssststancr.
$utcete!y, f
7orepD r.Pilt�tary.)T .CPPO'. PPB
Yutchasutg Manager
1FP-9Dt'i
c_ Shttiey Gafford, County Adtnmutratofs(yTIce(w!o aft chments)
practrrttenu(s Pages)
�MIi�iSTRA"I'IvE StiltviCXS DEPARTMENT
MANACardr14T AND BUDGET 6 PRO"LRTY MAN�CLMt?l►TaR�`�C�$ItY(;
— ,w , a v. a uv n a rot rre;; rrr-VuuV c'=-- w%4 v•.r r a •W— r
MAN-G5-02 TUE ':0-.06 AM FAX INIC. P. Gi1Qi
NOARI) OF C.OUNI Y cOMN12SIONERS
ESCAM131A COUNTY,FLORIDA
• UM1NIS1'1ZA'i IV1; SERVICES UPARTMENT _
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Pf.KjhCMA,if,327 t97•i5t)!
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TELLPItOhL"(B511)51S•49gp �
"It, ai; rrru,c,rr:, �*t
t�t C't)M)U3 -4980
ICI r:rAX(N50;95•1;805
r;+p:/rww,•co eu;:rnh;;,&.aclq:;r:i,75itt(1
\Iarcit I, 2002
L).av� f avl,�cEc
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1'�►.:t t 11'1icv it(,, 923
ii.t-taw, l�[, 33�3 i
I(E. ,Approval armicru rurfacin,11id a.},;trt 01'P11 01 02.19 in Ev:arobia for Cnntsty and ov;lilairitity UI'}triccs
1'iFwil;ui< agrevnicttt, by other (.;uuntles and Cities
1%ar loci:•
ll::4CCi ,w lhC li,t;t;cl of(runty Cummisstonccs action on Fc:Sruxy 21, 2002, be Nuit l'londa
�tghway Prue! i.;tN is tnciudcd oil tlx qualified iiyt of,Coniric;urs f;-,r t;cr,c,nl Paving Diail ngl: Pricing
:rcvnt:;tt, 1'D 01 -02.19, TitiS 841,ctlltton v"i sPpruvcd for a thirty stx (36) mor.1h,period.
Your bid is for
Itu:ti ', 162 N icro Sur�tcir.;; Spat I.CVC111ip ofSl 55 00per tt:m
164 Nlieru SWICinl Stng!c Itti over 5,600 SquIrc y;udS`u V.50 ;; r,rquarc y;tr�
C?�tt; it 166 Micro Sui Fscr,t !'i(,,ublc jgi uv;;r 5,000 square , ard: $?.?g per sgn:,re yar•1
4t rt; f 4 Nola).>;tion 46 rttilus w $4,50U
Scalc;l biers wci,:opened on %inmry 31, 200't.
This ;twrrd is pYgyLaCk-n1d0 !ay am otNcr yuveruncnt ngcncy in Flrticia as per ttent 17 p„gt; 29 ill tlty u.'ibitl1i
t,;its Uu11.
M�>�c: tn(o;•,r:,tiu,t is .:�•aiixblc on o�i;wro sits ai N�ww.C�,e�cam ?a.t'.1:51 tpJ"Ch�3�;��ut by Cot'�;cCttt;� my Ofl•icc
daeu t the ni,jjljJCr I;3ted above. M..
SnIOO VtY',
Pillitary, Jr., (PP0, CPrR
Pu,d•;tsinb h111tao�r
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[Y1ANAGL41LNrANt)8U0C-.F7. PRo PERlyvtAN1C rNIl,NTe-P(! iC)t.1S1NG
25 U 2 08: 02a Florida H i Cnway Produot s - 8S0 957 1 088
• Spec,lr,►!iort fJun^Gtsr
ksm No. 096c Ott Unit Unit Prici
156 Mini Existing As ha't Pawn - over 3" Thickness tMax of 6"a 15 Y.
57 Reconstruct Existrrg Speed Humps - 3`(1rCiudes VVh,te -e npo,an, ariC EA
Tner-nop!astic RePective Bum.v Pavement Markings MU1';:C St3ec 38
27 O t.on A
58 Reconstruct E, st)rg Speed Humps - 4° (Includes White "amporary and 'cA �
Therrnop+asbc Re+lectrve Bump Pavement Markings MUT CC Spec 35-
27 Option A
t 59 Now $ eod Num - 3"Countt S euGcations EA.
60 New Hum • 4',C-ounty Sosafications I EA.
i Z 6 t Refnove Existing Speed Hum ETA '
162 Micro Su aoin t Leveling 1202 110ibs. 1 S.Y. !~ TON • ®°' �_
'63 Micro Surfadn2 Sin2fe Lift Surface C Loss than 50-DO sv _ S.Y
'64 Micro Surfacna Sin le LA Surface C Over 5000 s ) .�._ �S Y
65 Microo Syrfon2 Double Lift Surface C :ess than 5000 sr. S Y
66 Micro SurfacingDouble Litt Surface C over 5000_s!' r
t57 Emulsified all Fob Sea+ SS-1 Bess than 5000 sy) _ ;S Y
i 68 ErnL,srfied hale Fo Seat - 53 over 5QU0 sv, _ S,Y_�.
69 Emutsi(ied As&ail Fog eai - SS-1H(less than 5000 sy; 1S Y
+ 170 Emwsifed Asphalt FN Seat - 5S.1H over 5000 s
1 Errtu+s��ed halt Sli Sea! - T 1 1�$" 'less than �016 s,
( 1 72 mu;s+ ied al: ur Seal - T 1 IJd" cover 3000 sr S'�
T than �G%'.,
t�3 Emucsitiod a;: Slur Seal - ne 2 1;4" rless s )
74 Emu!si!ied Asphalt Slun Seal - T 1 i4"e 2 (aver sv:� 5,Y --
> r5 rrulsi red halt Slurry Seal • 1" 3 3,18" iiess !.har< t,CGO syi b `
75 Emuisified Asrate Sluopal - ' 3 318° 0,ver sy Sp ,
77 Rout and of Cracks 1/4"to 3;4" to (314"Deep using A37M ADPNVkE'
Sealant less than 15W: t
1 la Rout and Seal Cracks VW'to 14"to (14" Deep) Usirtg A, ''; ki Hoproved _F
179 Seal Coat Paftlnq Lot
1 SO FOOT Typo F curo and gutter(loss than 500 it) F
r 1;3i FDOT curt)and utter aver 500 l 1L.F ---- ---�
T E cL'rtr and utter Iesi than 5L001fj
183 F 7 E curb and utter over 540 m -
� �t84 FDOT T curd rises than 57C to ~� L.1= ----�
18$ T T A curb 'over 500 I L.F �.
1t36 OO T 8 curb less than 500 i. L F ——
18 7 T 8 wrb aver 500 If' L•F ------�
188 F D curb less than 500 t ----- —rt
169 MT—Type 0 curb aw 500 i _ L.F
190 ender Curb less than 50 i L.F
191 Hraader Curb over t L�F -'
192 Ribbon Curb 1 ess than 0 .L.F �
193 boon Curb 1 over
194 curb less Man 5 t L F
195 Coure curb over L F _.-
19b Remtrv® Re r Hand Existi Broken Curb 8 Gutter Type 0 L.F
'97 Remcsve & Repour by Mscttine Existing Broken Curb &C�-tl r `!pe
i
less than 5001t! -- -----� -I
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DATE: February 18, 2003
TO: Ivan Pato—City Manager
FROM: Leo Williams—UtiVPW Supt.
CC: Michael Sheridan—UtiVP W Director
RE: Road Resurfacing
We are requesting approval by the Commission at the 02/25/03 meeting for the
purchase of road resurfacing services from Florida Highway Products, Inc. This is
a fairly new technique that incorporates a micro surfacing which is more suited to a
lot of our roads now that we have basically resurfaced them all over the last 5-6
® years. This way of resurfacing does away with sewer and water risers and elevation
concerns and blends almost seamlessly into driveways doing away with milling
necessities and the costs of such services. The new surface retains the darker
color of new asphalt and does not fade like regular resurfacing providing better
visuals for striping and crosswalks for years to come. The cost of this service is
generally less then regular resurfacing but this product generally lasts longer than
regular resurfacing and is far less pothole prone while providing a smoother
surface. The product is in use throughout the country and includes such users as
F.D.O.T., Palm Beach County and the City of Plantation. We will use existing gas
tax money budgeted in Public Works this year for road projects.
Agenda Request Form
City of Dania Beach
Agenda Item:
Date of Commission meeting: 2125/2003
Description of Agenda Item: Resurfacing of roads
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ® Award BID / RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
t�7ther{Pieasee slam) ,.
Surnmaryexplanat�on and background N_ �
Approval of piggyback contract with Florida Highway Products
Attached exhibits and additional backup�materals(Please list):
Escambia County Bid approval letter
Memo to City Manager
For purchasing requests ONLY
Department: Public Works Amount: $110,000.00
Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑
Account Name: Maintenance of Streets Account Number: 001-41-1120-53-469
Submitted by. Leo Williams Date: 2/18/2003
Department Director. ms Date: 2/18/2003
Admin. Services Director. Date:
• Finance Director: Patricia Varney Date: 2/18/2003
City Manager. IPato Date: 2/18/2003
Exambla County
Management Program �
1-3 April 2003
Pensacola,FL
I�
rider constant budget pressure, road and This Showcase includes the Escambia County En-
bridge professionals recognize the short gineering team, the Escambia County Road Division
and long term citizen benefit of an effective Pavement team, five contractors, and two manufacturing repre-
Management Program (PMP). But transferring this rec- sentatives. The Showcase will also focus on the software
ognition into a PMP elected officials will buy into often selection process including a thorough demonstration
represents the real challenge and risk, particularly when of the software package. Seven PMP treatments will be
no hard supporting data exists to reinforce projected showcased:
benefits. Startup costs can be expensive, fiscally and Hot In Place Recycling- Cutler Repaving, Inc.
professionally, particularly if a selected treatment fails Nova Chip -E.J.Breneman, Inc.
or requires an unanticipated "fine tuning" investment Reclamite -Pavement Technology, Inc.
to meet specifications. Geogrid Crack Relief-Huesker, Inc.
If you are considering implementing a PMP or are FDOT Crack Relief-Panhandle Grading&Paving, Inc.
well on your way, this three day Showcase is for you and Open Graded Cold Mix-Koch Pavement Solutions,Inc.
our decision making team. Participants will experi- Open Graded Hot Mix-Panhandle Grading&Paving, Inc
�nce the entire process including the lessons learned Pavement Management Software - CartiCraph,Inc.
by Escambia County's Engineering team in setting up Treatments will be thoroughly discussed in a
their PMP including: workshop environment and immediately followed by
The development of a PMP proposal for presentation to the County guided visits to established sites for your review and
Commission evaluation and will conclude with a real-time field
Software selection process demonstration of the application process. This agenda
Treatment selection process will be repeated for each treatment showcased over the
Contractor selection process three days.
Permitting processes Nowhere can you obtain such a well balanced real-
Treatment scheduling time evaluation experience of so many treatments while
Treatment cost benefit assessments, including less effective treatments having all questions resolved at a single event--this is a
Future plans Showcase decision makers can not afford to miss.
Registration is $99 for this three-day Showcase, thanks
to the support of the Federal Highway Administration's
Southern Resource Center in Atlanta, GA. Registration
includes all handout materials, CEU or PDx credit and
lunch each day. Overnight accommodations have been
arranged in Pensacola at the Sleep Inn for $46 per night
plus tax; reserve in the University of Florida group block by
calling 850.941.0908.An agenda and Federal ID number
is on the registration site. Register online or call Chris
Ritch, 352.392.2371 ext. 223 with questions or to register.
Additional information will be provided upon registration.
Escomb"a CeManagement Program
1-3 len's'acola,
FL
7:30-8 AM On-site Registration
I
8-8:30 AM Introductions and Welcome
complete and fax registration to 8:30-9:45 AM Project Background/Pavement Man-
352 392 32 j agement System/GIS Mapping
9:45-10 AM 1 Break
or mail to
10-11:30 AM Treatment Overview: Reclamite
Product Demonstration Showcase Program
11:30 AM-12:30 PM � Lunch
c/o Florida LTAP[enter CU
p 12:30-4 eM Guided Site Visits and Treatment
P6 Box 1 165D7 Application Demonstration
Gainesville FL 32611-6587 4-4:55 PM Return to Meeting Room for Open
You can also register online at Discussion
®��p
0C®��®���eo®�9 4:55-5 rM i Evaluations
GIN 5 PM Adjourn for the Day
8-8:10 AM Welcome
Number of Seats/
8:20-9:30 AM Treatment Overview: Hot In-Place
Participant Names/ Recycle
s �
9:30-9:45AM Break
9:45 AM-12 PM j Treatment Overviews: Crack Relief
I Treatment, FDOT Aggregate Treat-
Title/ ment, and Geogrid Treatment {
12-1 PM Lunch
Agency or Company/
1-4 PM Guided Site Visits and Treatment Ap-
Malling Address/ plication Demonstrations
4-4:55 PM s Return to Meeting Room for Open
i
I Discussion
City-State-ZIP/ 1
4:55-5 — Evaluation-
Phone/ 5 PM Adjourn for the Day
Fax/ 8—
8:10 AM Welcome
Email/ 8:10-9:30 AM Treatment Overview: Nova Chip
Payment// /[heck 9:30-9:45 AM Break
9:45 AM-12 PM Treatment Overviews: Open Graded
/ /Purchase Order
Cold Mix&Open Graded Hot Mix
/ /Visa or Mastercard 12-1 PM Lunch
Number 1-4 PM Guided Site Visits and Treatment Ap-
plication Demonstrations
Expiration /
4-4:55 PM Return to Meeting Room for Open
Checks should be made payable to the University of Florida. Discussion
The University of Florida FEID number is 596002651 4:55-5 PM ' Evaluations
5 PM Adjourn for the Day