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HomeMy WebLinkAboutR-2003-095 YMCA Center for Success RESOLUTION N . 2 -RESO O 003 095 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO CONTRACT FOR SERVICES AT THE DANIA BEACH CENTER FOR SUCCESS AT CHARLIE WILL THOMAS PARK FROM THE YMCA OF BROWARD COUNTY, INC., FROM APRIL 1, 2003 TO OCTOBER 31, 2003 IN AN AMOUNT NOT TO EXCEED $18,000.00, SUCH AMOUNT TO COME FROM LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS AND LAW ENFORCEMENT TRUST FUNDS; PROVIDING FOR THE EXECUTION BY THE CITY MANAGER OF ALL DOCUMENTS RELATED TO SUCH CONTRACT AS THE AUTHORIZED REPRESENTATIVE OF THE CITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is hereby authorized to contract for services from the YMCA of Broward County, Inc. for an amount not to exceed $18,000.00 to be funded from Local Law Enforcement Block Grant Funds and the Law Enforcement Trust Funds for services at the Dania Beach Center for Success at Charlie Will Thomas Park(800 N.W. 2"d Street, Dania Beach, Florida, 33004). The services to be provided are itemized in the attached proposed agreement identified as Exhibit A. Section 2. That upon execution of the agreement, the Finance Director is authorized to appropriate the budget by the award amount in grant revenue and appropriate expenditure account. Section 3. That the proper City Officials are authorized to execute the Agreement and the City Manager and City Attorney are authorized to make revisions to such Agreement as are deemed necessary and proper and in the best interest of the City. 1 RESOLUTION NO. 2003-095 • Section 4. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. Section 5. That this resolution shall be in force and take effect immediately upon passage and adoption. PASSED AND ADOPTED on APRIL 22ND, 2003. BOB ANTON MAYOR - COMMISSIONER ATT S : ROLL CALL: COMMISSIONER CHUNN - YES cAkf COMMISSIONER FLURY - YES • CHARLENE J NSON COMMISSIONER MIKES - YES CITY CLERK VICE-MAYOR MCELYEA - YES MAYOR ANTON - YES APPROVED AS TO FORM AND CORRECTNESS: 6t BY: . hl / THOM S'JJA S8RO CITY ATTORNEY • 2 RESOLUTION NO. 2003-095 d� AM n 001 FLORIDA April 28, 2003 Mr. Scott Mounts, District Vice President YMCA of Broward County, Inc. 3161 Taft Street Hollywood, Florida 33021 RE: Contract for Services at the Dania Beach Center for Success at Charlie Will Thomas Park Dear Mr. Mounts: On April 22, 2003, the Dania Beach City Commission adopted Resolution No. 2003-095 approving the contract for services at the Dania Beach Center for Success at Charlie Will Thomas Park from the YMCA of Broward County, Inc.; a copy of this Resolution is enclosed for your files. We have enclosed two originals of the Funding Agreement to be executed by you. Please ensure that your signature is witnessed and notarized as indicated on the signature page. Once you have executed these documents, please include the date on page 1 of each agreement and retain one original, and return the other one to me. .\ If you have any questions regarding this project, please contact either Kristen Jones, Parks and Recreation Director, at 954-924-3730 or Bonnie Temchuk, Assistant to the City Manager, at 954-924-3613. Sincerely, r ene Jo on City Clerk Enclosures ® CJ/mn "Broward's First City' 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 924-3600 www.ci.dania-beach.fl.us FUNDING AGREEMENT THIS FUNDING AGREEMENT (the "Agreement"), is entered into on /.57 2003, by and between THE CITY OF DANIA BEACH (the "City"), a mu cipal corporation of Florida, with a business location at 100 WEST DANIA BEACH BOULEVARD, DANIA BEACH, FLORIDA 33004, and YMCA OF BROWARD COUNTY, INC., a Florida non-profit corporation, with its principal place of business located at 3161 Taft Street, Hollywood, Florida 33021, hereinafter referred to as the "Organization". This Agreement shall constitute the terms and conditions under which the City agrees to provide funding for the period April 1, 2003 through October 31, 2003 (a 4- month program excluding the months of July and August) for the Dania Beach/YMCA Center For Success, hereinafter referred to as the "Program". In consideration of the performance by Organization of the services described below, City agrees to pay $22.00 per hour, per staff personnel. The City requires two staff personnel during the hours of operation. The hours for this program are to be Monday through Thursday 3:00 PM to 7:30 PM and Friday 3:00 PM to 6:00 PM. The program will be closed on the days there is no school. Monthly invoices shall be submitted to the City in accordance with the funding terms contained herein. Section 1. Scope of Services Provided by Program Organization proposes to provide the following services to reduce the incidence of juvenile crime and substance abuse, beginning April 1, 2003: a) Technology Lab Program for the Community and in Partnership with Parks and Recreation After School Program b) Tutoring c) Life Skills Training/Rap Sessions (Conflict Resolution) d) Employability Skills Development e) Family Involvement/Community Events Section 2. Scope of Program Objectives and Measurable Outcomes Initial Outcomes Items to be verified by the YMCA/Computer Center Administrator: 1) Thirty percent (30%) increase in participation of the program by students through flyers, communication with Collins Elementary School and contact with neighborhood residents. t 2) Ninety percent (90%) of the students will acquire basic computer skills and have the ability to use a web browser, to locate and retrieve information from the World Wide Web. 3) Seventy percent (70%) of the participants will work with word processing skills, including typing skills, proper use of sentencing structure and spelling. 4) Seventy percent (70%) of the students will utilize computer games to improve and develop their reading and problem-solving. Long Term Outcome Items to be verified by School Records: 1) Thirty percent (30%) of the participants will increase their overall scholastic grade point average by one whole grade. Reports will be provided to the City within two weeks of quarterly school report cards. As to services: 1) The Program will operate Monday through Thursday, from 3:00 PM until 7:30 PM, and Friday from 3:00 PM until 6:00 PM. The program will be closed on days there is no school. 2) The program will be staffed by two (2) instructors at a rate of $22.00 per hour per instructor. Additional hours and a rescheduling of hours may be implemented in consultation with the City. Additional hours will cost $22.00 per hour per instructor. 3) The Organization will provide supervision, staff, technical support and supplies for the Program. Supervisory, technical support and supplies' costs are included in the hourly rate per instructor. New computer learning programs (minimum of one (1) for each grade K-5; two (2) for combination of grades 6-8; two (2) for combination high school level for each computer are to be installed prior to June 13, 2003). 4) The Organization will provide opportunity for students to join already existing programs (Tiger Woods Foundation, Safe Youth, etc.) or establish new programs aimed at Community Awareness, Pride in Community, Self- Esteem, Drug Prevention, etc. Programs will be monitored by the Organization and reports detailing percentage of students involved, name of program, outcome projected are to be submitted to City on June 1, 2003. Projects completed, and questionnaire completed by student as to like or dislike of program to be delivered to City on September 30, 2003. • 2 5) A minimum of two (2) family events will be sponsored by the Organization. Family event will be held in the months of June and September and are to include parents, siblings, extended family. Flyers will be distributed to students to determine the best day and time for these family events. These events are to provide information and discussion pertaining to the Program and allow students to demonstrate the skills acquired. 6) The Organization will maintain baseline data of deliverables; evaluation data referenced against the baseline data will be made available to the City. 7) The Organization will work with the City in building partnerships to establish ongoing sources of funding for all Charlie Will Thomas Park programs. 8) The Organization will draft a Memorandum of Understanding to be executed by the City for every new grant that is awarded. Section 3. Funding The City agrees to provide funding to the Program for the term of this Agreement. The payment of this sum shall occur upon receipt of monthly invoices for • the Organization (exclusive of the months of July and August, 2003), subject to the City's absolute approval. The payments shall apply from April 1, 2003 and continue through October 31, 2003. Funding is contingent upon grant availability. Section 4. Audit The Organization shall submit to the City, on a monthly basis, a report which demonstrates all expenditures during the preceding monthly period. The Organization's facilities, books and records shall be available for the City's review at any time upon reasonable notice to the Organization. Section 5. Termination of Funding Failure on the part of the Organization to perform any or all of the requirements of this Agreement will result in immediate withdrawal of funding by the City. Furthermore, at the City's sole determination that the Program's objectives and projected outcomes are not being achieved, the City may withdraw, at any time, any or all funding upon thirty days written notice to the Organization. Section 6. Entire Agreement This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement, and any oral representations by either party,, shall not be binding upon either party except to the extent incorporated in this Agreement. Section 7. Modification of Agreement Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party. Section 8. Indemnification The Organization shall indemnify and save harmless the City, its agents, servants, employees, designees, attorneys, and legal representatives against any and all liabilities, attorney fees, costs, claims, demands, causes of action, or judgments resulting, either directly or indirectly, from the Program or the acts or omissions of the Organization, its employees, agents, or servants. Section 9. Notice ® Except as provided above, whenever either party desires to or must give notice to the other, it must be given by written notice, sent by certified U.S. mail, with return receipt requested, addressed to the party for whom it is intended, at the place last specified and the place for giving of notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective persons and places for giving of notice: For City: Ivan Pato, City Manager 100 West Dania Beach Boulevard Dania Beach, Florida 33004 With a copy to: Thomas J. Ansbro, City Attorney Weiss Serota Helfman Pastoriza & Guedes. P.A. 3107 Stirling Rd, Suite 300 Ft. Lauderdale, FL 33312 4 For Organization: Scott Mounts, District Vice President YMCA of Broward County, Inc. 3161 Taft Street Hollywood, Florida 33021 Section 10. Miscellaneous Organization shall comply with all the statutes, laws, rules, codes, ordinances, and regulations of any and all federal, state and local political bodies having jurisdiction over the services provided in this Agreement. In the event either party brings an action against the other to enforce any conditions or covenant of this Agreement, the prevailing party in such action shall be entitled to recover the court costs and reasonable attorney fees in the judgment rendered in such action. Venue in any proceeding or action among the parties arising out of this Agreement shall be in Broward County, Florida. IN WITNESS WHEREOF, the parties have set their hands and seals the day and ® year set forth below their respective signatures. CITY CITY OF DANIA BEACH, a Florida municipal corporation ATT,�ST: r; f: is By: O AN ON C ARLENE Jm SON MAYOR- N CITY CLERK 1,0weAfo CITY-MANAGER APPROVED FOR FORM AND CORRECTNESS: 1 This; ' day of rl , 2003 By: 1 l THOMAS J;ANSBRO ESQ CITY ATTORNEY 5 ORGANIZATION NESSES: YMCA OF BROWARD COUNTY, INC., a Florida non-prof on Signature By: (Print Name) ist ' ce-President �''}t� tQel • J�z:�-K, Cho This day of , 2003 Signature C. n (Print Name) STATE OF FLORIDA ) SS: COUNTY OF BROWARD ) • THIS IS TO CERTIFY, that on v S 2003, before me, the undersigned authority, personally appeared of the corporation identified above, who a i or the purposes specified in it and who (check one) js personally known to mar [ ] produced a drivers license as identification. i NOTARY PUBLIC Print Name: SWA GyodlrD My Commission Expires: O•'pY�U4,,; Sonia Esposito �= MY COMMISSION# DD096521 EXPIRES March 31,2006 "•.','F•••••o°:� BONDED THRU TROY FAIN INSURANCE,INC O Agenda Request Fora City of Dania Beach ® iAM r Agenda Item-pow Date of Commission meeting: 4/22/2003 Description of Agenda Item: Funding Agreement with YMCA for Center for Success Commission action being requested: Adopt Resolution or Ordinance ® Expenditure ❑ Award BID / RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting WE, � Ot {Pleasexpla n} ,. 3 ,'.. >,Summary,explanatIonand back round , g Implementation of new agreement with the YMCA to provide new programs and services through the Center for Success. YMCA to be closely monitored, with monthly reports and on-site visits. ® Additional and expanded programs are detailed in funding agreement. Program will operate Mon-Thurs 3:OOpm to 7:30pm and Fri 3:OOpm to 6:OOpm, on days school is open. Two instructors will be in attendance at a rate of$22 per hour, per instructor. Attached ezhibrts"and add�tiorial backup materials(Please list): Funding Agreement with YMCA for Center for Success (electronic attachment) Resolution (electronic attachment) For purchasing requests ONLY Department: Parks & Recreation Amount: $18,000.00 Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ® Capital: ❑ Account Name: LLEBG 01/02 Account Number: 103-21-0758-53-310 Submitted by: Kristen Jones Date: 4/11/2003 Department Director. Kristen Jones Date: 4/11/2003 Admin. Services Director: Date: ® Finance Director: Patricia Varney Date: 4/11/2003 City Manager: Ivan Pato Date: 4/11/2003