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HomeMy WebLinkAboutR-2003-134 Fire Department Rescue & Personnel study RESOLUTION NO. 2003-134 A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EMERGENCY SERVICES CONSULTING INC. TO PERFORM AN EVALUATION ON THE CAPITAL NEEDS AND PERSONNEL STRUCTURE OF THE FIRE RESCUE DEPARTMENT, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (J), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (12) months by other governmental agencies such as the Federal Government, State of Florida or a Florida county or municipality; and WHEREAS, the City Manager recognized the needs to perform a evaluation and obtain professional recommendation from a consultant firm on the capital needs and personnel structure of the Fire Rescue Department; and WHEREAS, the Finance Department has solicited and received three written quotes: Emergency Services Consulting Inc. in the amount of $21,625 plus expenses not to exceed $3,345, Carroll Buracker & Associates in an amount between $34,750 and $54,650, and the Ludwig Group, LLC in an amount of $24,900 inclusive of expenses, and WHEREAS, the City Manager and Staff has reviewed the proposals and believe that Emergency Services Consulting Inc. are best qualified for this study. 1 RESOLUTION NO. 2003-134 ® NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City is authorized to enter into an agreement with Emergency Services Consulting Inc. for services provided according to Attachment "A" in an amount not to exceed $24,970. Section 2. That the City Manager and City Attorney are authorized to make revisions to the agreement and other documents as are deemed necessary and proper for the best interests of the City. Section 3. That all resolutions or parts of resolutions in conflict with this resolution shall be repealed to the extent of such conflict. Section 4. That this resolution shall be in force and take effect immediately ® upon its passage and adoption. PASSED and ADOPTED this 28th day M 2003. OB ANTON MAYOR — COM ISSIONER Al EST: ROLL CALL: COMMISSIONER CHUNN - YES COMMISSIONER FLURY - YES CHARLENE jbFVsbN COMMISSIONER MIKES - YES CITY CLERK VICE-MAYOR MCELYEA - NO MAYOR ANTON - YES APPROVED AS TO ORM AND CORRECTNESS: BY: 11" ' THW 8UPANtBRO CITY ATTORNEY 2 RESOLUTION NO. 2003-134 AGREEMENT THIS IS AN AGREEMENT (the "Agreement") entered into on May 29, 2003, between: THE CITY OF DANIA BEACH, FLORIDA, a municipal corporation, (the "City") and Emergency Services Consulting inc. (ESCi) (the "Consultant"). In consideration of the mutual covenants, terms and conditions contained in this Agreement, and other good and valuable consideration,the adequacy and receipt of which are acknowledged, the parties agree as follows: 1. Scope of Services. The Consultant agrees to perform consultant services for the City in accordance with the scope of services described in the ESCi Fire Station and Staffing Study Proposal (the "Proposal"), a copy of which is attached and made a part of this Agreement by this reference. The City acknowledges and agrees that services commence on May 28, 2003 and that that date is the effective date and commencement date of the services. The Consultant agrees that a draft report will be submitted to the City no later than July 7, 2003 and a final report with 20 copies will be submitted to the City by July 18, 2003. ® 2. Subcontracts. Consultant may subcontract certain items of work. It is expressly agreed by the parties, however, that the City shall approve in advance in writing any subcontractors and the fees to be paid them prior to any such subcontractor or any sub-consultants proceeding with any such work. 3. Payment for Services. A. City agrees to pay Consultant for services provided by Consultant, a total sum of$21,625.00 (the "Fee"), plus expenses not to exceed $3,345.00.Total payable for services will not exceed $24,970.00 and the Fee shall be paid according to the following schedule: 33% payment due within 21 days of signing contract 33% payment due upon receipt of draft report 34% payment due upon completion of project and receipt of invoice The Fee includes full payment, including all labor, overhead, other costs, consultant fees and profit. City agrees to reimburse Consultant for out-of-pocket expenses without any administrative charges or surcharges for same up to$3,345.00. All such costs must first be disclosed to, and approved in advance by, the City. Documentation.as to expenditures for such costs must be submitted to City in sufficient detail to clearly evidence each such item and its cost. Such costs will be paid within thirty (30) days after City approval. B. An necessary additional work, as determined b City, which is not Y rY Y Y� covered by the scope of work described in the Proposal, shall not be undertaken without a written amendment to this Agreement to that effect, executed in advance by both parties. C. Consultant shall submit its invoices in the format and with supporting documentation as may be required by City. D. City shall pay Consultant monthly for services rendered within thirty (30) calendar days from date of approval of each of Consultant's invoices by the City Manager. If any errors or omissions are discovered in any invoice, City will inform Consultant and request revised copies of all such documents. If any disagreement arises as to payment of any portion of an invoice, City agrees to pay all undisputed portions and the parties agree to cooperate by promptly conferring to resolve the disputed portion. E. Any invoice which is not timely paid as prescribed above will be subject to the accrual of interest at the statutory rate prescribed by applicable Florida law. e 4. Indemnification of City. A. Consultant agrees to indemnify and hold harmless the City for all costs, losses and expenses including, but not limited to, damages to persons or property ® including, but not limited to,judgments and attorneys'fees arising out of the negligent acts, errors or omissions or the willful misconduct of the Consultant, its agents, servants or employees in the performance of services under this Agreement. If called upon by the City, the Consultant shall assume and defend not only itself, but also the City, in connection with any suit or cause of action arising out of the foregoing, and such defense shall be at no cost or expense whatsoever to the City. This indemnification does not extend to acts of third parties who or which are wholly unrelated to Consultant. The covenants and representations relating to this indemnification provision shall survive the term of this Agreement and continue in full force and effect as to Consultant's responsibility to indemnify the City. B. It is specifically understood and agreed that the consideration inuring to the Consultant for the execution of this Agreement consists of the promises, payments, covenants, rights and responsibilities contained in this Agreement. C. The execution of this Agreement by the Consultant shall obligate the Consultant to comply with the foregoing indemnification provision; however, the collateral obligation of providing insurance must be also complied with as set forth below. 5. Insurance. Consultant shall provide, pay for and maintain in force at all times during the term of this Agreement, such insurance, including professional liability insurance, Workers' compensation insurance and comprehensive general liability insurance as stated below: A. Professional liabilityinsurance with minimum limits of liabilit y of One Million Dollars ($1,000,000.00) to assure the City of coverage of the indemnification specified in this Agreement. B. Workers' compensation insurance to apply for all employees in compliance with the "Workers' Compensation Law" of the State of Florida and all applicable federal laws, for the benefit of the Consultant's employees. C. Comprehensive general liability insurance, including contractual,with minimum limits of One Million Dollars ($1,000,000.00)per occurrence, combined single limit for bodily injury liability and property damage liability. The City is to be included as an "additional insured" with respect to any claims arising out of this Agreement. D. If Consultant hires a subcontractor for any portion of any work, then such subcontractor shall provide professional liability insurance with minimum limits of liability of One Million Dollars ($1,000,000.00). E. The Consultant shall provide the Risk Manager of the City Certificates of Insurance for coverages and policies required by this Agreement. ® All certificates shall state that the City shall be given thirty (30) days' advance notice prior to expiration or cancellation of any policy. Such policies and coverages shall not be affected by any other policy of insurance which the City may carry in its own name. 6. Assignment of Agreement. A. It is understood and agreed by both parties that this Agreement, in whole or in part, cannot be assigned, sublet or transferred by the Consultant without the prior written consent of City. The City is relying upon the apparent qualifications and expertise of Phil Kouwe, Project Manager, one of Consultant's principals, and such person's familiarity with the City's circumstances and desires. In the event Consultant wishes to re-assign or replace such individual, the Consultant shall tender substitutes acceptable to City. In the event the City is not, for any reason or no reason at all, satisfied with such substitute, Consultant shall be considered in breach of this Agreement. Violation of the terms of this paragraph shall constitute a breach of Agreement by Consultant and City may, at its discretion, terminate this Agreement for cause and all rights, title and interest of Consultant in this Agreement shall then cease and terminate. B. The Consultant acknowledges, understands and agrees that its performance under this Agreement is contingent upon the City receiving timely services from other consultants (the "Supporting Consultants"). The Consultant agrees to use its Page 3 of 9 best efforts to coordinate its services with the services of the Supporting Consultants and pp g further agrees that in the event the rendition of any services of any of the Supporting Consultants is delayed, such delay will not entitle the Consultant to any additional compensation or payment of any kind. Furthermore,the Consultant shall not be entitled to an increase in compensation, or be entitled to payment of any kind from the City, for damages.or expenses incurred which are direct, indirect or consequential or impact fees or other costs and lost profits of any kind including, but not limited to, costs of acceleration, inefficiency or extended overhead, arising because of any other delay, disruption, interruption, interference or hindrance from any cause whatsoever, whether such delay, disruption or interference be reasonable or unreasonable,foreseeable or unforeseeable, or avoidable or unavoidable; provided, however,that this provision shall not preclude recovery of damages by the Consultant for hindrances or delays caused solely by fraud, bad faith or active malicious interference on the part of the City. The Consultant shall only be entitled to extensions of time for performance as the exclusive and sole remedy for delay. p 7. Examination of Records. Consultant shall maintain books, records, documents and other evidence directly pertinent to performance of work under this Agreement in accordance with generally accepted accounting principles and practices. The, Consultant shall also maintain the financial information and data used by the Consultant in the preparation of support of any claim for reimbursement for any out-of- pocket expense or cost. The City shall have access to such books, records, documents and other evidence for inspection, audit and copying during normal business hours. The Consultant will provide proper facilities for such access and inspection. Audits conducted under this section shall observe generally accepted auditing standards and established procedures and guidelines of the City. The Florida Public Records Act, Chapter 119 of the Florida Statutes, may have application to records or documents pertaining to this Agreement and Consultant acknowledges that such laws have possible application and agrees to comply with all such laws. 8. Termination. A. Termination of Agreement for Convenience. It is expressly understood and agreed that the City may terminate this Agreement at any time for any reason or no reason at all by giving the Consultant notice by certified mail, return receipt requested, directed to the principal office of the Consultant, thirty (30) days in advance of the termination date. In the event that the Agreement is terminated pursuant to this provision, the Consultant shall be entitled*to be compensated for the services rendered from the effective date of execution of the Agreement up to the termination date. Such compensation, shall be based on the fee percentage of work completed, as fairly and reasonably determined by City after conferring with Consultant. B. Termination of Agreement for Cause. If City elects to terminate the Agreement for cause, City will provide Consultant five (5) days' advance written notice. If Page 4 of 9 Consultant promptly cures the matter giving rise to the cause within that time this P PY 9 9 , Agreement shall continue. If not timely cured, the Agreement will stand terminated and the City will pay Consultant for work completed less any costs, expenses and damages incurred by City as a result of such termination. If a court of competent jurisdiction determines that the termination was not authorized under the circumstances then the termination shall be deemed to be a termination for convenience. 9. Ownership of Documents. A II correspondence, studies, data, analyses, documents, instruments, applications, memorandums and the like, including drawings and specifications prepared or furnished by Consultant (and Consultant's independent professional subcontractors or subconsultants) pursuant to this Agreement shall become owned by and be the property of the City and the City shall consequently obtain ownership of them by any statutory common law and other reserved rights, including copyright; however, such documents are not intended or represented by Consultant to be suitable for reuse by City on extensions of the Project or on any other project. Any such reuse, modification or adaptation of such document without written verification or permission by Consultant for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Consultant or to Consultant's independent professional subconsultants. If City alters any such documents, City will expressly acknowledge same so that no third party will be in doubt as to the creation or origination of any such document. 10. Notices. Except as provided above, whenever either party desires to give notice to the other, it must be given by written notice, sent by certified U.S. mail,with return receipt requested, addressed to the party for whom it is intended, at the place last specified and the place for giving of notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective persons and places for giving of notice: City: Ivan Pato, City Manager City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, Florida 33004 With a copy to: Thomas J. Ansbro, City Attorney Weiss, Serota, et al. 3107 Stirling Road, Suite 300 Dania Beach, Florida 33312 Page 5 of 9 Consultant: Bruce W. Caldwell Senior Vice President 25200 SW Parkway Avenue, Suite 3 Wilsonville, Oregon 97070-9616 11. Consent to Jurisdiction. The parties agree that the jurisdiction for any legal action arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth Judicial Circuit in and for Broward County, Florida, or the federal District Court in the Southern District of the United States. Each party further agrees that venue of any action to enforce this Agreement shall be in Broward County, Florida. 12. Governing Law. The parties agree that this Agreement shall be construed in accordance with and governed by the laws of the State of Florida. 13. Attorneys' Fees and Costs. If City or Consultant incurs any expense in enforcing the terms of this Agreement, whether suit is brought or not, each party shall bear its own costs and expenses including, but not limited to, court costs and reasonable ® attorneys' fees. 14. Headings. Headings in this document are for convenience of reference only and are not to be considered in any interpretation of this Agreement. 15. Exhibits. Each exhibit referred to in this Agreement forms an essential part of this Agreement. Each such exhibit is a part of this Agreement and each is incorporated by this reference. 16. Severability. If any provision of this Agreement or the application of it to any person or situation shall to any extent be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected, shall continue in full force and effect, and shall be enforced to the fullest extent permitted by law. 17. All Prior Agreements Superseded. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements and understandings applicable to the matters contained in this Agreement and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms of this Agreement shall be predicated upon any prior ® representations or agreements, whether oral or written. Page 6 of 9 18. Consultant and its employees and agents shall be and remain independent contractors and not employees of City with respect to all,of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties to this Agreement. 19. The Consultant understands and agrees that the City, during any fiscal year, is not authorized to expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year and that any contract, verbal or written, made in violation of this subsection is null and void and that consequently, no money may be paid on such contract beyond such limits. Nothing contained in this Agreement shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or.agreed to be paid for in succeeding fiscal years. Consultant shall not proceed with services under this Agreement without City's written verification that the funds necessary for Consultant compensation and other necessary expenditures are budgeted as available within the appropriate fiscal year budget. ® 20. Consultant warrants and represents that no elected official, officer, agent or employee of the City has a financial interest, directly or indirectly, in this Agreement or the compensation to be paid under it and,further, that no City employee who acts in the City of Dania Beach as a "purchasing agent"as defined in Chapter 112, Florida Statutes, nor any elected or appointed officer of the City of Dania Beach, nor any spouse or child of such purchasing agent, employee or elected or appointed officer, is a partner,officer, director or proprietor of the Consultant and, further, that no such City employee, purchasing agent, City elected or appointed officer, or the spouse or child of any of them, alone or in combination, has a material interest in the Consultant. Material interest means direct or indirect ownership of more than five percent (5%) of the total assets or capital stock of the Consultant. 21. Consultant shall comply with all federal, state and City laws applicable to the Consultant services and specifically those covering Equal Opportunity Employment, the Americans With Disabilities Act ("ADA") and the South Florida Building Code. The Consultant is expected to fully comply with all provisions of all laws and the City reserves the right to verify the Consultant's compliance with them. Failure to comply with any laws will be grounds for termination of the Agreement for cause. 22. In the event of any conflict between any provisions of this Agreement and any provision in the ESCi Fire Station and Staffing Study Proposal", the parties agree that the provisions of this Agreement are controlling (including, but not limited to, all terms and ® provisions governing compensation). Page 7 of 9 • IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and year fist above written. CITY: CITY OF DANIA BEACH, a Florida Municipal Corporation TES ,AZZ. CHARLENE JOHNSON BOB ANTON CITY CLERK MAYOR-COMMISSIO AN ITY MANAGER APPROVED FOR FORM APPROVED AS TO "SCOPE OF ® AND CORRECTNE S: SERVICES" BY: C y B THOMAS J!.ANSBRO PATRICIA VARNEY CITY ATTORNEY DIRECTOR OF FINANCE CONSULTANT: Signed, sealed and delivered [Emergency Services Consulting, inc.] in the presence of: By: Witness Witness Print Name Title STATE OF FLORIDA COUNTY OF BROWARD Page 8 of 9 The foregoin instrument was acknowledged before me on 2003 9 9 , by and , as and respectively, of an Oregon corporation (authorized to do business in Florida),on behalf of the corporation. They are personally known to me or have produced as identification and did (did not) take an oath. NOTARY PUBLIC, State of Oregon Print, Type or Stamp Commissioned Name of Notary Public and Expiration Date: Page 9 of 9 _ Agenda Request Form City of Dania Beach r Agenda Item. o 7 Date of Commission meeting: 5/27/2003 Description of Agenda Item: Engage Emergency Services Consulting Inc.to perform a study on Fire-Rescue Dept.needs Commission action being requested: Adopt Resolution or Ordinance ❑ Expenditure ❑ Award BID/ RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting r ©them{Pleasego' exp,ain) 03 Surprraa� ex lanat�on-and back round �' A . . lfta . , To engage a consultant firm to perform a study and provide recommendation to the City for capital needs and personnel structure on the Fire-Rescue Department. Attached exhibits nd addition ll-b kup mater al"s (Please list): ? W M G,,,w„_ W?; 6 For purchasing requests ONLY Department: City Manager Amount: $24,970.00 Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ Account Name: Professional Services Account Number: 001-12-0210-53-310 , Submitted by: Date: Department Director. Date: Admin. Services Director. Date: Finance Director: Patricia Varney Date: 5/22/2003 City Manager. Ivan Pato Date: 5/22/2003 ATTACHMENT "A" �l Emergencry, Services Consulting inc. Detailed Work Plan The following steps, activities and analysis will be accomplished to produce the final report and recommendations. This methodology has been developed specifically for the City of Dania Beach based on our understanding of your expectations. However, it utilizes approaches, tools and techniques proven through experience to provide the kind and quality of information needed to make objective, informed decisions. Evaluation and analysis of data and other information will be based on local standards, NFPA standards, ISO schedules, CFAI self-assessment criteria, health and safety requirements, federal and state mandates relative to emergency services, and general accepted practices within emergency services. 1. Develop an action plan by meeting with and refining the proposed work plan with the appropriate city and fire-rescue department officials to clarify understanding of the project's background, goals and expectations. This action shall be developed identifying: a. Primary tasks to be performed. b. Person(s) responsible for each task. c. Timetable for each objective to be completed. d. Method of evaluating results. e. Resources to be utilized. f. Possible obstacles or problem areas associated with the accomplishment of ® each task. 2. Review and evaluate documents and information relevant to this project including: a. Existing fire-rescue department studies or research. b. Existing community growth management plans. c. Current and proposed land use plans. d. Current comprehensive planning documents. e. City building codes and ordinances. f. Local and regional census data. g. Emergency incident data, service delivery practices,current service delivery objectives and targets and other relevant information. i I 3. Conduct interviews with and gather information from key stakeholders, including: a. City Manager. b. Fire Chief c. Finance managers. d. Fire department managers and other staff. e. Planning staff. f. Governing body(as appropriate). g. Others as they may contribute to this project. i i a i I Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 9 j i j �i Emergency Services Consulting inc. i 4. Develop or confirm population and development growth projections to the year 2020. This would.include a review of: a. Census data. b. City developed growth projections. c. Building permit activity and projections. d. Predicted demographic changes. L5. Evaluate current emergency services workload and develop workload project-ions to the year 2020 for these services: a. Fire suppression(including mutual and automatic aid). Lb. Emergency medical services (including mutual and automatic aid). c. Other responses for service. 6. Evaluate the current risk within the community and develop a standard of coverage model for identified risks. 7. Examine current physical resources used to provide fire and emergency services I to the community including: a. Tour and evaluate all fire stations and sites, tour response areas and identify risk and response constraints. b. Evaluate all stations for location, age, function, safety and condition. c. Evaluate current station locations and forecasted location plans. d. Review traffic patterns, street networks, barriers and land use plans. e. Review apparatus replacement plans. f. Evaluate reserve apparatus and equipment. L g. Evaluate apparatus type, distribution and deployment. h. Identify available methods of financing capital assets, improvements and capital replacement. i. Identify current and future health and safety needs. j. Consider planned transportation improvements. 8. Evaluate current staffing levels and practices within the department including: a. Quantification of total personnel by position and function. b. Definition of services delivered by organizational sub-unit. L, c. Evaluation of assignment of duties and responsibilities. d. Review of current emergency operations work schedules. 9. Identify the current level of emergency services provided by the department and L compare against the standards described by the ISO and NFPA 1710. Describe variations in level of service that may exist in different geographic portions of the service area. Factors to be considered include: a. Response time performance by type of alarm. b. Staffing level by type of alarm including initial arriving resources and full assignment resources. c. Events outcome to the degree data is available to evaluate this. d. Compare level of service and cost of service against peer fire service organizations. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 10 L f cl Emergency Services Consulting inc. i 10. Facilitate discussions with community leaders to develop consensus on: a. Service expectations and priorities. b. Selection of a service delivery model: i. "Geographic-based" coverage. ii. "Demand-based"coverage. c. Selection of key community emergency services performance objectives !' and targets. I L Develop several options for delivery that will incrementally improve the department's level of service towards the identified performance objectives and targets. These may include but are not necessarily limited to the following options: a. Fire station locations (additions,modifications, and/or relocations). b. Selection and deployment of apparatus by type. c. Scheduling and deployment of personnel. d. Partnerships and cooperative effort opportunities. !' e. Risk mitigations options. i I' 12. Evaluate and present in graphical and descriptive formats each option for: I! a. Degree of benefit to be gained through its implementation. b. Extent to which it achieves established performance targets. c. Potential negative consequences. • d. Impact on other services and service alternatives. r 13. Develop an implementation plan for each option,that includes: a. Describe specific capital and personnel additions or changes for each i option. I! b. Identify space requirements for new or modified facilities. c. Identify the one-time and ongoing cost of each option. j d. Evaluate the potential availability of fire station sites. it e. Assist with identification of potential funding options. £ Identify realistic timelines for implementation. i 14. Develop a report of findings, final recommendations, and proposed implementation for presentation to the city council of the City of Dania. This report will identify tools the city may use to determine when selected options should be implemented based on such criteria including but not necessarily limited to: P a. Future development. b. Potential expansion of community boundaries. c. Unit workload. d. Personnel workload. e. Community cost indicators. !� f. Identified performance indicators. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 1 1 P Proposal Fire Station and Staffing Study City ®f Dania Beach Submitted to: Vicki Satterfield City of Dania Beach 100 W. Dania Beach Blvd. Dania Beach, FL 33004 954-924-3609 f :± Emergency services II Consulting inc. 25200 SW Parkway Avenue, Suite 3 Wilsonville, OR 97070-9616 Call (800) 757-3724 ` Fax (503) 570-0522 May 2003 1 Emergency Services Consulting ine. Table of Contents Letter of Interest I Technical Proposal 3 Statement of Understanding 3 Overview 3 Map Analysis Technology 4 Specifics—Roles and Responsibilities 5 Project Methodology 7 Detailed Work Plan 9 Assigned Personnel 12 Project Team Organizational Chart 12 Cost of Services and Deliverables 15 Cost Quotation 15 Deliverables I S Conflict of Interest Statement 16 Statement of A vailability 16 General Requirements of ESCi 17 Experience on Similar Contracts 18 References 18 Corporate Profile 22 Organization Chart 23 Biographical Profile 24 Personal Services Contract 33 Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department , i Emergency Services Consulting inc. Letter of Interest May 12, 2003 Nicki Satterfield City of Dania Beach 100 W. Dania Blvd. Dania Beach, FL 33004 Dear Ms. Satterfield: Emergency Services Consulting inc. (ESCi) is pleased to submit this proposal to conduct a Fire Station Location and Staffing Study. We recognize the importance of this engagement to the City of Dania Beach and appreciate your consideration of the enclosed proposal. ESCi, located in Wilsonville, Oregon, is internationally known for quality consulting and training. Since 1976, ESCi has provided professional support to the emergency service community in almost every state and several foreign countries. ESCi's philosophy is to maintain an active involvement within the emergency service disciplines and related fields to stay ahead of the rapid changes and issues that face our clients. ESCi's resources enable the firn1 to offer a wide variety of programs covering current and anticipated fire, EMS, criminal justice, communications, and other consulting and education services. Corporate Office: 25200 SW Parkway Avenue, Suite 3 Wilsonville, Oregon 97070 Contact Persons: Bruce Caldwell, Senior Vice President Joe Parrott, Senior Consultant Phone: 800-757-3724 FAX: 503-570-0722 E-mail: escikatic@aol.com ESCi understands that the City of Dania Beach is requesting experienced governmental service analysts to conduct a Fire Station Location and Staffing Study. The analysis will include a detailed review of the appropriateness of the current fire station locations, staffing levels and practices, and apparatus resource availability using nationally recognized standards. Our proposal attempts to capture the specifics of your request for services. ESCi is more than ready to adjust the scope of work to more directly address your needs. The objectives identified in the proposal reflect the necessary action steps that need to be taken to ensure ESCi's commitment to develop a quality product. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 1 i Emergency Services Consulting inc. We have the experience, commitment, resources, and professionalism to provide the highest quality services for the following reasons: • Our senior professionals have direct, applicable experience in the facilitation and development of facilities location and deployment plans for cities, emergency services agencies, and other government and non-profit organizations. Our consultants are skilled in the disciplines required to provide a concise, readable report on time and within budget. • We are known for fairness, objectivity, and technical soundness in making recommendations. We take these studies very seriously because they ultimately have an impact on the citizens you serve. • We are committed to providing beneficial, implementable recommendations and providing follow-up to their status. • We understand the full government environment, in which emergency services must operate, and the operational issues, structures, practices, and concerns in the emergency service disciplines. We appreciate your consideration of our proposal, and look forward to assisting the City and emergency services staff in a station location and staffing for the Dania Beach Fire- Rescue Department. If you have any questions relative to this proposal or need more information do not hesitate to call our Senior Consultant Joe Parrott or myself at 800- 757-3724. As Director of Consulting Services for ESCi, I am authorized to legally bind and make representation on behalf of ESCL The proposed cost of services is a fixed, not to exceed, amount and is valid for a period of ninety (90) days. Sincerely, �Z4� 41 4Aq�l Bruce W. Caldwell, Senior Vice President Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 2 } i Emergency ,Services Consulting inc. Technical Proposal Statement of Understanding The City of Dania Beach is requesting experienced governmental service analysts to assist the city in evaluating the deployment of fire department resources throughout the service area. ESCi understands that this analysis will include a detailed review of the appropriateness of fire station locations and resource availability and will involve working with various fire-rescue department and city staff members in the preparation of a recommended fire and emergency medical services (EMS) resource deployment model for the City of Dania Beach. ESCi will also establish optimal and minimal resource and facility models to address the current and future fire and EMS risks within the City of Dania Beach. Overview Our goal is the development and completion of a feasibility study to determine the location of fire stations and the deployment of resources for the delivery of fire and emergency medical services for the City of Dania. The project team will evaluate community risks, current services and workload, project future fire and life safety demands and design options and implementation strategies for the city to address these demands. The station location and staffing or deployment study will be done simultaneously into one report as both components are inter connected. ESCi has developed a Fire Station Location and Resource Deployment assessment process to assist emergency services agencies such as the Dania Beach Fire-Rescue Department develop sound solutions for the long-term fire and emergency services needs of the city and its citizens. The methods and tools used by the project team have been created or adapted to meet the needs of fire and emergency medical services response agencies. These are not used in an "off-the-shelf' approach. Instead, they are customized to meet the fire-rescue department's unique challenges and needs. The Fire Station Location and Staffing (Resource Deployment) Study is a comprehensive assessment of the current services and workload of the organization. It includes a historical review as well as an analysis of future community growth and other factors as they affect the organization's potential workload. It is performed by professionals with experience in all aspects of government, including all facets of fire services operations, law enforcement, 9-1-1/communications, EMS and transport operations, emergency planning and management, community development, finance and city administration and is pervasive in scope. The critical focus of this work is to ensure that the Dania Fire-Rescue Department can continue to provide services of the type and quality expected by the community into the A future in spite of past and future growth by assuring appropriate fire station locations and deployment of its resources. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 3 Jul Emergency Services Consulting inc. An extremely important element of this effort is the development of community-driven performance objectives and targets. The community and its leadership will identify its expectations of the fire-rescue department through the adoption of measurable service expectations. These expectations then become a significant factor in the identification of service models and options for the future. Specific areas of opportunity for the department will be identified during the study. A plan will be developed for each area, which will include an evaluation of each opportunity for its expected impact on service objectives and priorities. Station location will dictate, to a large degree, response time performance to emergencies. Cooperative efforts in conjunction with other agencies can afford economic and efficiency opportunities. This presumes that neighboring agencies are in agreement to entertain cooperative concepts and options. ESCi will conduct research and analysis based on response volume, response times, types of emergencies and projected growth or decline and other projected changes in the community. A risk analysis of the community will be developed to help identify personnel and apparatus deployment needs to ensure adequate personnel and equipment are available to effectively intervene in an emergency event. Achievement of this objective will allow for specific recommendations for improvements in overall facilities planning, deployment, and response times. The effects of federal, state and local mandates in addition to ISO and fire service standards such as NFPA 1500 and 1710 will be considered during this process. OSHA staffing requirements ("two in and two out rule") are a factor in deployment issues as well. Non-traditional staffing of emergency response units such as "peak activity" companies may be a future consideration for productivity improvements and/or cost savings in Dania Beach, and will be explored. Map Analysis 'Technology ESCi uses geographic infortation systems technology to assist in the analysis of current response performance and to model the results of deployment options. We use ESRI's Arcview® and Network Analyst® to analyze response area coverage, incident density, response time performance and other important factors. When client incident information is retrievable as a database file, that information can be merged with map information to produce highly valuable images of workload and performance. All data layers created as part of this project will be provided to the city along with recommendations for the addition of software extensions and instructions for the ongoing re-creation of data layers useful for ongoing analysis of performance. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 4 Emergency Services Consulting inc. Specifics — Roles and Responsibilities Our methodology requires a close partnership with our client organizations. As our client, we would ask you to agree to: • Provide timely accessibility to staff and accurate information as requested. • Assume responsibility for scheduling meetings and providing meeting space. • Provide us with relevant background information and materials, including: o The recommendations from previous studies. o Applicable state and local laws, ordinances, regulations, contracts, etc. o Annual reports. o Service demand and response time data. o GIS maps and other data layers as available. o Land use and growth plans. o Relevant contractual agreement(s). o All available reports on emergency service operations. o Relevant community planning documents. o Historical data on service calls in a computer readable format as available. o An inventory of facilities, apparatus and major equipment. o The most recent demographic data available. o Any other information that may be necessary for the successful completion of the study as is readily available to the City. In return, as consultants we contract to: • Identify the type, location and future considerations of physical facilities and equipment. • Develop an evaluation of the Department's ability to serve the growth and development anticipated over the planning period both geographically and from a demand basis. • Establish optimal and minimal resource facility models to address the current and future fire and emergency medical risks within the City. • Seek full and accurate information to illuminate all aspects of the implementation process. • Identify cost, benefits and drawbacks of each option, facility and equipment. • Maintain strict confidence between consultants and organizational members. We facilitate a voluntary sharing of all relevant information as we enhance communication processes. • Integrate our extensive experience with unique considerations of the City of Dania Beach to assist in the design and implementation of solutions. • Hold at least one (1) public information workshop. • Review all existing studies and background information. • Prepare necessary maps and other pertinent information in graphical format. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rcscue Department 5 i Emergency Services Consulting inc. • Explore the following key deployment and service delivery areas, and provide necessary recommendations regarding each: o Fire suppression. o Emergency medical services. o Other responses. • Produce and submit draft and final reports containing study and analytical results and concomitant recommendations for fire station location and resources deployment in narrative and graphical format. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department Emergency Services Consulting inc. Project Methodology Our methodology used in performing this project reflects our understanding of the City of Dania Beach's expectations and our experience in working through dozens of similar situations with agencies throughout North America. The key elements of our methodology include: a A clear understanding of the project background, goals and objectives, and the complex issues that must be addressed. a A work plan that is comprehensive and well designed, pragmatic, and which provides ample opportunity for stakeholder input. m Sufficient resources and a commitment to successfully complete the project within the desired time frame and at a reasonable cost. a Project Initiation - Allows us an opportunity to Project�In►tiation _: ; obtain a general knowledge of the development Establish understanding; review and approval process in the client. During 611&r pertinent data'� this phase, we gather all pertinent information identify potential oppo{tumhes ` including, but not limited to: population estimates and • Pnontize opportumties' other demographic data, reports and studies, performance measures, incident and map data, and system overviews. We interview key personnel and begin to review available documentation. Based on information gathered in the Project Initiation phase, we are also able to further refine our scope by focusing on opportunities that may exist but were not identified in the initial project scope. We will prioritize these in conjunction with city and fire department representatives and focus our attention on those areas that will benefit stakeholders the most. Entrance Conference — Stakeholder Input - We Entrance Conference anticipate beginning this project with stakeholder's o G�tyManager input or entrance conference. In order to perform a Fue Chef/Members �" comprehensive station location and resource o Finance Managers a �tti deployment study, it is critical to receive quality o Buildmg.Officiais information. We will interview key system others as appropriate stakeholders of the organization as well as others who may be associated with the study. At a minimum, we will conduct interviews with the city manager, fire chief and other appropriate members of the fire department, labor representatives, finance manager, planning staff, governing body as appropriate, and any others as they may contribute to the project. From these interviews, the project team will obtain additional perspective on operational, economic and public policy issues facing the department. In addition, the project team will learn more about the availability of data to meet project goals. This meeting with these and other appropriate representatives provides an opportunity to explain objectives, answer questions, identify timing, and finalize other related measures Is and plans. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 7 �l Emergency Services Consulting inc. Protect Coordination and Management - A successful fire station location and staffing or resource deployment study requires special efforts to ensure that all functions receive adequate levels of appraisal, that team members do not duplicate each other's work, and those findings and recommendations are thoroughly coordinated. We have found that the keys to ensuring that all of these actions are accomplished are: ® The development and adherence to a project work plan. ® Clearly assigned project team assignments in terms of work activities and work products. © Frequent project team debriefing meetings to share project findings and ideas. ® Frequent communication with the client to explore tentative findings. Fieldwork — This phase will provide us with an )Fieldworkx opportunity to obtain a more detailed understanding of the system. During this phase, we review all o Gather additional information ` pertinent demographic and response data, relevant a: Direct observation of;the ; envionment_ � regulations, policies and procedures, organizational p, documents, previous reports and studies and other :o Meet w ith people who have rnfomation important to the = relevant information. We use a variety of project techniques including interviewing key personnel, tden"t�ty significant,ssnes and ` reviewin g available documentation, and site visits. challenges to_be resolved Specific data is reviewed and analyzed. This information is then used to fonnulate conclusions and recommendations. Our fieldwork phase is directed at accomplishing all stated objectives. Communication is extensive throughout the project. We understand the importance of coordinating our findings with the city and department staff and other consultants on an ongoing basis throughout the course of the study to assure the overall objectives of the station location and deployment analysis are achieved. In addition to regularly scheduled status meetings, frequent informal conversations with key personnel help to ensure that the appropriate parties stay informed throughout the process. '.g Reporting - Our final phase is the Reporting process. It is during this phase that all information is �Reporhng ' y �t� ��f`;, � " summarized and organized. Initial findings are o Determmat�on=ofatternat��es . clarified and all methodologies, conclusions, ra a Preparation of draft report * s recommendations regarding station locations and ;� Review of draft report;t �, ,: Preparation of final report ,Y deployment of resources, and other related information are presented in narrative and graphical format to applicable personnel from the city and fire department in a draft report. In addition, we provide oral briefings to further clarify our findings and conclusions and to discuss whether recommended changes are practical and reasonable. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 8 Emergency Services Consulting inc. Detailed Work Plan The following steps, activities and analysis will be accomplished to produce the final report and recommendations. This methodology has been developed specifically for the City of Dania Beach based on our understanding of your expectations. However, it utilizes approaches, tools and techniques proven through experience to provide the kind and quality of information needed to make objective, informed decisions. Evaluation and analysis of data and other information will be based on local standards, NFPA standards, ISO schedules, CFAI self-assessment criteria, health and safety requirements, federal and state mandates relative to emergency services, and general accepted practices within emergency services. 1. Develop an action plan by meeting with and refining the proposed work plan with the appropriate city and fire-rescue department officials to clarify understanding of the project's background, goals and expectations. This action shall be developed identifying: a. Primary tasks to be performed. b. Person(s) responsible for each task. c. Timetable for each objective to be completed. d. Method of evaluating results. e. Resources to be utilized. f. Possible obstacles or problem areas associated with the accomplishment of each task. 2. Review and evaluate documents and information relevant to this project including: a. Existing fire-rescue department studies or research. b. Existing community growth management plans. c. Current and proposed land use plans. d. Current comprehensive planning documents. e. City building codes and ordinances. f. Local and regional census data. g. Emergency incident data, service delivery practices, current service delivery objectives and targets and other relevant information. 3. Conduct interviews with and gather information from key stakeholders, including: a. City Manager. b. Fire Chief. c. Finance managers. d. Fire department managers and other staff. e. Planning staff. f. Governing body (as appropriate). g. Others as they may contribute to this project. • Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 9 1 Emergency Services Consulting ine. 4. Develop or confirm population and development growth projections to the year 2020. This would include a review of: a. Census data. b. City developed growth projections. c. Building permit activity and projections. d. Predicted demographic changes. 5. Evaluate current emergency services workload and develop workload projections to the year 2020 for these services: a. Fire suppression (including mutual and automatic aid). b. Emergency medical services (including mutual and automatic aid). c. Other responses for service. 6. Evaluate the current risk within the community and develop a standard of coverage model for identified risks. 7. Examine current physical resources used to provide fire and emergency services to the community including: a. Tour and evaluate all fire stations and sites, tour response areas and identify risk and response constraints. b. Evaluate all stations for location, age, function, safety and condition. c. Evaluate current station locations and forecasted location plans. d. Review traffic patterns, street networks, barriers and land use plans. e. Review apparatus replacement plans. f. Evaluate reserve apparatus and equipment. g. Evaluate apparatus type, distribution and deployment. h. Identify available methods of financing capital assets, improvements and capital replacement. i. Identify current and future health and safety needs. J. Consider planned transportation improvements. 8. Evaluate current staffing levels and practices within the department including: a. Quantification of total personnel by position and function. b. Definition of services delivered by organizational sub-unit. c. Evaluation of assignment of duties and responsibilities. d. Review of current emergency operations work schedules. 9. Identify the current level of emergency services provided by the department and compare against the standards described by the ISO and NFPA 1710. Describe variations in level of service that may exist in different geographic portions of the service area. Factors to be considered include: a. Response time performance by type of alarm. b. Staffing level by type of alarm including initial arriving resources and full assignment resources. c. Events outcome to the degree data is available to evaluate this. • d. Compare level of service and cost of service against peer fire service organizations. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 10 x�l Emergency Services Consulting inc. 10. Facilitate discussions with community leaders to develop consensus on: a. Service expectations and priorities. b. Selection of a service delivery model: I. "Geographic-based" coverage. ii. "Demand-based" coverage. c. Selection of key community emergency services performance objectives and targets. 11. Develop several options for delivery that will incrementally improve the department's level of service towards the identified performance objectives and targets. These may include but are not necessarily limited to the following options: a. Fire station locations (additions, modifications, and/or relocations). b. Selection and deployment of apparatus by type. c. Scheduling and deployment of personnel. d. Partnerships and cooperative effort opportunities. e. Risk mitigations options. 12. Evaluate and present in graphical and descriptive formats each option for: a. Degree of benefit to be gained through its implementation. b. Extent to which it achieves established performance targets. c. Potential negative consequences. d. Impact on other services and service alternatives. 13. Develop an implementation plan for each option that includes: a. Describe specific capital and personnel additions or changes for each option. b. Identify space requirements for new or modified facilities. c. Identify the one-time and ongoing cost of each option. d. Evaluate the potential availability of fire station sites. e. Assist with identification of potential funding options. f. Identify realistic timelines for implementation. 14. Develop a report of findings, final recommendations, and proposed implementation for presentation to the city council of the City of Dania. This report will identify tools the city may use to determine when selected options should be implemented based on such criteria including but not necessarily limited to: a. Future development. b. Potential expansion of community boundaries. c. Unit workload. d. Personnel workload. e. Community cost indicators. f. Identified performance indicators. • Proposal: Station Location and Staffing Study for the City of Dania Beach Firc-Rescue Department 1 1 Emergency Services Consulting inc. Assigned Personnel Project 'Team Organizational Chart L ,kyY iY 01, - 2 l 4 Y .TohnrBest s �oe'Parrott Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 12 Emergency Services Consulting inc. Primarystaff that will be assigned to this project are anticipated to include: g P J P Phil Kouwe, Associate, Project Manager. Chief Kouwe has over 22 years of full-time fire and emergency services experience, with fifteen of those spent as a chief officer. He has directed fire departments in the suburbs of Indianapolis and in coastal North Carolina, with extensive experience managing high-growth environments through major organizational change. He was the fire services coordinator during direct hits from hurricanes Bertha, Fran, Bonnie and Floyd in the late 1990's. Chief Kouwe has also been appointed to several high profile boards and commissions on the state and national level, and received the Governor's Meritorious Service Award from the State of Indiana. Chief Kouwe has participated in emergency services evaluations, growth management and strategic planning processes, officer development and assessment programs, and station location studies. His assignments include service evaluations and regional service studies of departments in North and South Carolina, Maryland, Connecticut, Nebraska, Michigan and Florida along with projects in Pennsylvania, Texas, Montana, and Alaska. During his career, Chief Kouwe has gained extensive experience in plartrung and managing organizational change. He and his family currently reside in northeastern Ohio, where he continues to serve as Fire Chief for the City of Wickliffe in the suburbs of Cleveland. John M. Best, Associate, Project Member. Chief John M. Best served six years as Chief of Emergency Services for the Reedy Creek Improvement District, providing code administration, fire, emergency medical and related services to Wall Disney World, Florida. Chief Best received a presidential appointment as Panel Member to America Burning-Recommissioned to update the single most influential fire service document to date; America Burning. He has provided fire protection services through the International Association of Fire Chiefs (IAFC) Operation Life Safety and the National Fire Protection Association (NFPA) to jurisdictions nationwide relating to model codes and standards, fire protection systems and the adoption of life and fire safety legislation and has been a consultant, guest speaker and lecturer in more than 22 states. He is currently appointed to the NFPA Technical Committee on Fire Service Training and serves on the Editorial Board of the International Society of Fire Service Instructors. Mr. Best retired as Deputy Fire/Rescue Chief, having served twenty-eight years in all administrative and operational levels of the Montgomery County, MD, Department of Fire and Rescue Services. He holds a Master of Arts degree in Organizational Management from University of Phoenix, AZ, a Bachelor of Science degree in Business Administration from Columbia Union College, MD, and an Associate in Arts degree in Fire Science from Montgomery College, MD. Chief Best is currently an Adjunct Professor for John Jay College of Criminal Justice, NY, Department of Public Management. He has served as a Fire Science Instructor for Montgomery College, MD, and is a member of the Valencia College, FL, Fire Science Advisory Board. Mr. Best has received three Governor's Citations from the Governor of the State of Maryland and numerous national, state and local awards and commendations recognizing his dedication, performance and accomplishments. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 13 w �i Emergency Services Consulting inc. rJoe Parrott, Senior Vice President, Project Member. Chief Parrott has served with ESCi since 1999, bringing over 30 years of fire and emergency services experience. Chief Parrott served 15 years as fire chief for the City of Gresham, a 130 person fire and emergency services organization serving 114,000 people in four cities and a fire protection district. He has attained the professional designation of"Chief Fire Officer" awarded by the Commission on Chief Fire Officer Designation. As a consultant Chief Parrott has provided analysis and recommendations for a large number of fire departments across the country. These include departments ranging in population from a few thousand to over 1.1 million in California, New York, Florida, Idaho, Colorado, Indiana, Washington, Oregon, New Mexico, Texas and Hawaii among others. He is a frequent presenter of management training at state and national conferences. He recently facilitated the development of a strategic plan for the National Volunteer Fire Council. Chief Parrott has an Associates degree in fire science and a Bachelors degree in management as well as extensive incident command and emergency management education and experience. (See biographical profile of team members at the end of this proposal) • Proposal: Station Location and Staffing Study for the City of Dania Beach Firc-Rescue.Depart mcnt 14 Emergency Services Consulting inc. ® Cost of Services and Deliverables Cost Quotation ESCi is pleased to present this cost proposal for the consulting services proposed in the technical sections of our proposal, "Station Location and Staffing Study." ESCi formally bids: $21,625.00 Plus expenses (travel, lodging, and,meals), not to exceed: 3,345.00 Total bid for services not to-exceed: $249970.00 Deliverables ESCi will be responsible for the following specific deliverables in keeping with the schedule described below: 1. Work plan. 2. Collection and review of organization documentation. 3. Identification and coordination of stakeholders and sessions involving stakeholders. 4. Weekly status reports and debriefings after each on-site session. 5. Two (2) copies of the draft reports will be delivered for review of accuracy of obtained information. 6. Ten (10) professionally bound copies of the final Dania Beach Fire-Rescue Department Station Location and Staffing Study. Proposal: Station Location and Stalling Study for the City of Dania Beach Firc-Rescue Department 15 c� Emergency Services Consulting inc. Conflict of Interest Statement ESCi has neither directly nor indirectly entered into any agreement, participated in any collusion or collusion activity, or otherwise taken any action which in any way restrict or restraint the competitive nature of this solicitation including be not limited to the prior discussion of terms, conditions, pricing or other offer parameters required by this solicitation. ESCi is not presently suspended or otherwise prohibited from participation in this solicitation or any other contracting to follow thereafter by any government. ESCi nor anyone associated with ESCi have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. No member of ESCi's ownership, management or staff has a vested interest in any City of Dania Beach Division, Department or Office. No member of ESCi's ownership or management is presently applying, actively seeking or has been selected for an elected position within the City of Dania Beach government. h1 the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City of Dania Beach in writing. Statement of Availability ESCi is available to start this project in the time-period as agreed to by the client and ESCL We anticipate that this project will take approximately 60 days. We will engage sufficient numbers of personnel from our network of experienced consultants to ensure the project is completed on time and within the parameters agreed upon. ESCi's project manager will work closely with the client's assigned project manager to review and approve the action plan, timeframes, and resolving any unforeseen problems that might arise during the evaluation. Monthly progress and status reports will be provided to the client's assigned project manager including summary of work completed during the previous month and percentage of project completion by task. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 16 Emergency Services Consulting inc. General Requirements of ESCi A. ESCi shall not assign or sublet the whole or part of the contract without the prior written consent of the department. B. ESCi will not refuse to hire, discharge, promote, demote or otherwise discriminate in matters of compensation against any person otherwise qualified, because of age race, creed, color, sex, national origin, ancestry or handicap. C. ESO agrees to complete the work as scheduled by the agency, or within a mutually agreed upon modified time period. Either party may tenninate the agreement by giving 30 days written notice. D. ESCi is an equal opportunity employer. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 17 Emergency Services Consulting inc. Experience on Similar Contracts References The following is a list of references for projects similar in nature to the one currently being considered the City of Dania Beach. We encourage you to contact these clients regarding the quality and professionalism of our staff and work products and our ability to meet established time lines. Bonita Sprints Fire Control and Rescue District, Florida Demographics: Population: 29,400 Stations: 3 Personnel: 65 Service area: 72 square miles ESCi was retained to develop a comprehensive plan for the delivery of fire and rescue services to Bonita Springs Fire Control and Rescue District for the next 10 years and in compliance with laws pertaining to special districts. The study also included an evaluation of current services and workload, project future fire and life safety demands and design options, funding sources and costs, and implement strategies for the District to address these demands. Contact: Dan Gourley, Fire Chief Bonita Springs Fire Department Phone: (941) 992-3511 Tamarac Fire Rescue, Florida Demographics: Population: 53,609 Stations: 2 Personnel: 60 Service area: 12 square miles ESCi was retained to develop a feasibility study to detennine the location of Station 3 for the delivery of fire and emergency medical services to the City of Tamarac. The study also included the evaluation of current services and workload, project future fire and life safety demands, design option, and the implementation strategic for the city to address these demands. Contact: Jim Budzinski, Fire Chief Tamarac Fire Rescue Phone: (954) 724-1230 Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 18 Emergency Services Consulting inc. Town of Palm Beach Fire-Rescue Department, FL Demographics: Population: 9.676 Stations: 3 Personnel: 73 Service area: 6.5 square miles ESCi was requested to review the present organizational structure and budget of the Fire- Rescue Department to: 1. Determine the optimal staffing patterns, response policies, vehicle placement and training program necessary for the effective delivery of fire and EMS services. 2. Review the present management structure and make recommendations for change to meet the requirements of the Fire-Rescue Department. 3. Review the Fire-Rescue Department's proposal to implement the Shift Commander position that has been submitted to the Town Manager and Town Council. Contact: Kent Koetz, Fire Chief Palm Beach Fire-Rescue Department Phone: (561) 838-5420 City of Billings Fire Department, Montana Demographics: Population: 104,000 Stations: 6 Personnel: 60 Service area: 84 square miles ESCI was contracted by the City of Billings to conduct a station location and staffing study. The study focused on the fire department's ability to achieve a prompt and effective response to emergencies. Detailed analysis of historical response activity was conducted to determine factors contributing to current levels of performance. In addition, population growth and response activity was forecast to identify how workload would likely change in the future. Contact: Mary Jochems, Fire Chief Billings Fire Department Phone: (406) 657-8420 Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 19 Emergency Services Consulting inc. City of Oxnard Fire Department, California Demographics: Population: 177,700 Stations: 6 Personnel: 85 Service area: 24 square miles ESCi was contracted to provide a comprehensive analysis of current services provided by the Oxnard Fire Department to determine the location of fire stations and develop a deployment plan that identifies future life/safety service demands and identify service delivery options necessary to protect the community for the next several years. The study focused on the fire department's ability to achieve a prompt and effective response to emergencies. Detailed analysis of historical response activity was conducted to determine factors contributing to current levels of performance. In addition, future population and response activities were forecasted to identify how workload will likely change in the future. The study provided a variety of recommendations to improve fire and emergency services. The recommendations included modifications to the road system, staffing and fire station location changes, upgrading technology, and others. The cost of the options, as well as the degree of benefit to be expected was also included in the study. The report offered the City Council of the City of Oxnard the tools to make choices on the desired level of service to be provided by the fire department. Contact: Fire Chief W. J. Milligan City of Oxnard 251 South C. Street Oxnard, CA 93030 Phone: (805) 385-7722 Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 20 �i Emergency Services Consulting inc. City of Paso Robles, California Demographics: Population: 24,000 Stations: 3 Personnel: 9 career, 38 volunteers Service area: 17 square miles ESCi was engaged to assist the city of El Paso de Robles with an evaluation of the City's current organization to determine its service delivery practices, project future service demands, and develop future growth strategies for the next 20 years. Study Recommendations: • Improve the quality and promptness of emergency response to the level desired by the community. • Reduce the growth of future fire risk through active mitigation efforts. • Reduce the growth of emergency medical response demands by providing emergency medical prevention education to the community. o Improve quality of training program. • Employ a training officer to manage the training program. ® • Improve the quality of training- facilities and training resources. © Improve emergency dispatch services. a Improve capital asset management. Contact: Doug Hamp, Fire Chief Paso Robles Fire Department Phone: (805) 237-3973 Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 21 Emergency Services Consulting inc. Corporate Profile Emergency Services Consulting inc. (ESCi) is a national firm providing specialized, high quality, professional fire, police, communications, and EMS consulting services to organizations throughout the United States and Canada. ESCi consulting is considered by many to be the nation's leading source of consultation and training for the emergency services. Since 1976, ESCi has serviced the needs of emergency services agency. With over 40 field associates nation wide, ESCi works directly for municipalities, nonprofit organizations, and commercial providers of emergency services. We are looked at within the emergency service community as being the "experts" in the field. This is confirmed by our on going relationship with the International Association of Fire Chiefs (LA.F.C), The National Volunteers Firefighter Council, the Oregon Police Chief's Association and the number of clients we serve from coast to coast. Products we provide include: Organization Audits and Evaluations, Mergers and Consolidations, Health and Safety Evaluations, Master, Strategic, and Growth Management Plans, Deployment Planning, Executive Searches, Assessment Centers, and customized consulting. ESCi has helped to improve emergency services in hundreds of communities throughout the country. Our innovative training programs are improving the way organizations and people work. ESCi's corporate office is located in Wilsonville, Oregon, which will be the primary office for this engagement. Seven full-time staff personnel are available during regular business hours, Monday through Friday for our associates and clients. All project managers are in ® constant communication with our facility, and provide their cell phone number and e-mail address to our clients so they may be in direct contact with them. The mission of ESCi is to "serve and perform with quality in mind." We will accomplish this by providing the highest value of Mission Statement �v consulting services and educational programs, and utilizing a team of professionals committed to offering "Serve and Perform with highly beneficial programs covering current and Quality in Mind" Vx anticipated fire, police, communications, and emergency medical services issues and needs. Since the beginning, ESCi has operated on the principles of honesty, integrity, and service. ESCi's philosophy is to maintain an active involvement within the emergency service disciplines and related fields and to stay ahead of the rapid changes and issues that face our clients. ESCi's resources enable us to offer a wide variety of programs covering current and anticipated fire, EMS, criminal justice, communications, and educational services. ESCi encourages creative solutions to complex system dilemmas. The finn recognizes the cultural, economical, operational, legal, and political realities of the local environment. ESCi avoids pre-conceived biases in order to develop and implement imaginative and long- lasting solutions. In addition, ESCi equips its clients with the background, understanding, and confidence to tackle future problems as they arise. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 22 Emergency Services Consulting inc. All of ESCi's field associates are active practitioners in their respective fields, with many involved in highly visible and responsible national leadership positions. We understand your issues, challenges, and responsibilities and offer proven methods to improve your effectiveness. A key factor to the success of this project is the quality of the members of the consulting team assigned to conduct the review process. We have selected an outstanding team of experienced consultants who have worked together on prior successful studies. The ESCi project team is extremely well qualified to provide the policy makers with the knowledge and infonnation necessary to make informed decisions. When engaged, all work progress is measured against a work plan, timetables, budget, and deliverables. During the project, team members confer frequently to discuss progress as well as new or unanticipated issues. Our project management methodology ensures that services and activities are efficiently conducted and are focused, coordinated, and logical. All project team members are available for the duration of the project. Organization Chart ESCi Board of ® Directors Joe Parrott Jack SnookPresident Conrad Kristensen Senior V.P. Senior V.P. R&D Planning Financial I.S. Services 911 Communications Fire EMS ESCi Katie PerCustomers Thor Johnson Marketitangng& Proposal Coordinator Production Manager Law Executive Enforcement Placement Recruitment,Screening, &Testing Services Associates Projects (USA/Canada) Manager Bruce Caldwell Senior V.P. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 23 Emergency Services Consulting inc. Biographical Profile Philip A. Kouwe,Associate, Project Manager Educational Backl4round • National Fire Academy, Executive Fire Offer(EFO) Graduate • Pike's Peak Community College, Fire Science Studies (AS Degree Program) • International Fire Service Accreditation Congress, Fire Officer I & II Fire Instructor I1 & III Firefighter I & II Professional Experience • Four years Fire Chief, New Hanover County Fire Services, North Carolina • Seven years as Fire Chief, Fishers Fire Department, Indiana • Two years as Division Chief, six years as Firefighter, Lawrence Twp. FD, Indiana • Fire Service Instructor since 1984, teaching at local, state and national programs ® Related Experience • Commissioner, Indiana Fire Prevention and Building Safety Commission • Division President, International Association of Fire Chiefs • Board of Directors, Indiana State Fire Chiefs Association • Chairman, New Hanover County Local Emergency Planning Committee (LEPC) • Fire Service Coordinator, New Hanover County, hurricanes Bertha, Fran, Bonnie and Floyd • Assistant Coordinator, North Carolina Task Force Four, Florida Wildfire Response 1998 Professional Accomplishments • Governor's Meritorious Service Award - State of Indiana • Award of Merit, Residential Fire Sprinkler Program - Int'l. Association of Fire Chiefs; OLS • Special Citation - International Association of Fire Fighters • Fire Safety Video Production Award - Indiana Public Broadcasters Society • Valor Award - Fishers Fire Department • Community Broadcasting Award - Hoosier Cities Television, Channel 19, Noblesville, IN • Distinguished Service Award- State of Florida Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 24 Emergency Services Consulting inc. ® The New Hanover County Department of Fire Services was awarded the Outstanding County Government Program Award for 1999 in the category of general government by the N.C. Association of County Commissioners m Featured speaker for IAFC Fire-Rescue International, Michigan Fire Chiefs Association, Michigan Fire Instructor's Association, International Society of Fire Service Instructors, Indiana State Fire Schools ® Authored articles for publication by International Society of Fire Service Instructors Summary of Protects Mr. Kouwe has been actively involved in the following projects: Capital City Fire/Rescue, Juneau, AK— Department Review. A review of progress from the Fire Services Evaluation and Strategic Plan conducted by ESCi in 1999. Millcreek Township, PA — Impact Study. An analysis of the potential impact of a major airport expansion on emergency services. Belleaire Bluffs, FL - Fire Department Evaluation. An agency evaluation for a functionally consolidated department serving three communities with recommendations ® for improvement organized by eleven major objectives. Bonita Springs, FL - Growth Management Plan. A study of the explosive growth in this Gulf Coast community outlining staffing recommendations, resource deployment options and management alternatives for the coming decade. Estero, FL —Officer Development Program. Design and delivery of a seven-module course for company officer development, culminating in an officer assessment center selection process. Salisbury, MD - Fire Department Evaluation and Strategic Plan. An agency evaluation of fire and emergency medical service capabilities in this conununity of 51,000, providing recommendations for improvement organized by ten major objectives and culminating in the development of a strategic plan. Winston-Salem, NC- Growth Management Plan. A study of the growth in the Winston- Salem community outlining management alternatives for the 17-station department serving 180,000 people for the coming decade. Manchester, CT - Fire Department Evaluation. An agency evaluation of fire and emergency medical service capabilities in this community of 54,000, providing recommendations for improvement organized by ten major objectives, including a projection of NFPA 1710 compliance. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 25 i Emergency Services Consulting ine. ® Hilton Head SC — Officer Assessment Center. Design Y and deliver of an assessment center selection process for Lieutenant and Captain positions. La Vista, NE- Growth Management Plan. A study of the rapid growth and impact of potential annexations in this Omaha suburb, which outlines staffing recommendations, resource deployment options and management alternatives for the coming decade. Cascade Township, MI—Fire Station Feasibility Analysis. A study of the cost effectiveness of fire station construction on an existing site and recommendations for alternative resource deployment options. Sealy, TX—Strategic Plan. Facilitation of a customer-centered strategic plan for this small department west of Houston. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 26 4>f i Emergency Services Consulting inc. Joseph D. Parrott, Senior Vice President, Project Member Educational Background a BS Degree in Management, City University, Bellevue, WA e AS Degree in Fire Command and Administration, Fort Steilacoom CC o Extensive Incident Command System Training including: Operations Section Chief, Incident Commander; Command and General Staff Professional Experience O Senior Consultant, Emergency Services Education and Consulting Group a 29 years diverse and progressive fire and emergency services experience 18 years as Fire Chief— 15 at Gresham, Oregon Relative Experience © Chairman, Regional Incident Command System Steering Committee o Chairman Bureau of Emergency Communications Users Board o Oregon Fire Chiefs Association ® International Association Fire Chiefs O - Oregon Fire Chiefs Association representative to the League of Oregon Cities © Urban Interface Specialist, National Wildfire Incident Management Team O Interim Community Development Director, Gresham, Oregon 0 Budget Committee member, Centennial School District Associated Professional Accomplishments ® Oregon Incident Command System Task Force a League of Oregon Cities "Innovation Award" © International Association of Fire Chiefs"Award of Merit" a Oregon Jaycee's "Great Young Person" ® Created regional service delivery-system - four cities and one fire department Created partnerships with local police agencies for water rescue and hazardous materials emergency response Summary of Projects Orange County Fire Authority, CA — Completed a comprehensive organizational and services evaluation for this 1,500-person department serving 1.1 million people. Facilitated the development of a long-range strategic plan utilizing more than 120 department personnel to develop goals, objectives, critical tasks and timelines. Actively engaged in continued work to assist in implementation of the strategic plan as well as critical objectives within the plan. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 27 i Emergency Services Consulting inc. Paso Robles, CA — Developed a comprehensive growth management plan identifying current levels of service. Worked with a designated community group to develop performance standards for the delivery of fire and emergency services. Using these standards developed a plan for improvement of all services offered by the department. San Gabriel Valley Fire Services, CA — Developed a comprehensive analysis of the organization and services offered by eight fire departments east of Los Angeles to identify areas of potential service delivery partnerships. Carmel, IN — Conducted a full evaluation and analysis of emergency response performance, projection of response demand growth in a twenty year planning window, and developed a fire station, personnel and equipment resource deployment plan to meet identified performance objectives. Battle Creek, MI — Completed an analysis of service delivery performance, analyzed future community growth trends and developed a long-term plan for improvement. Community input was.gathered through a detailed focus group process. Winston-Salem, NC — Developed a complete analysis of service delivery and performance for all department services. Identified issues and concerns that were impeding excellence and developed recommendations for improvement. Polk County Fire District No. I, OR — Completed a comprehensive evaluation of services and performance for all district activities. Facilitated the development of a long range strategic plan incorporating advice from the community and the members of the organization. Clark County Fire District No. 6, WA — Facilitated the development of a long-range Customer Centered Strategic Plan. This effort included the gathering of conununity input as well as observations and opinions of district personnel. Olympia, WA — Reviewed current practices for fleet management including apparatus purchase and replacement and fleet maintenance. Developed a series of options for consideration by the department and evaluated each for their contribution to the delivery of services. Keizer Fire District, OR — Conducted an operations and services review of the district. Facilitated the development of a long-range master plan. Subsequently completed a five- year financial forecast and analysis, and developed options for meeting long-term fiscal needs. Hesperia Fire District, CA — Conducted a growth management analysis and evaluation of the fire district to determine areas of service strength and deficiency. Developed a long-range plan for improvement including resource needs and cost estimates. Evaluated funding strategies and developed a ballot measure for a special tax assessment. Conducted a detailed public opinion survey to determine the communities willingness to fund improvements. Developed public education materials to inform the community about identified needs and costs. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 28 Emergency Services Consulting inc. Tamarac, FL — Completed a growth management plan for emergency response resources. This Florida retirement community was experiencing significant growth that was outpacing the capabilities of the fire department. Conducted a response analysis using data management and GIS mapping tools, developed options to reach target performance objectives and identified costs associated with implementing the options. Bonita Springs, FL — Completed a growth management plan for all fire department services, emergency and non-emergency. Evaluated response performance and effectiveness using GIS and data management tools, reviewed effectiveness of staffing levels for prevention, management and support services. Identified strategies for improvement as well as financial costs and funding options. Salisbury, MD - Completed a comprehensive evaluation of services and performance for all department activities. Analyzed the effectiveness of current fire station locations, apparatus and personnel deployment. Identified options for relocation and deployment to improve performance. Facilitated the development of a long range strategic plan incorporating advice from the community and the members of the organization. City of Prosser/Benton County fire District No. 3,, WA — Completed a needs assessment and planning facilitation for the two entities. Activities included a review of the interagency agreements, current and previous budgets, evaluated performance objectives, reviewed historical performance against objectives, identified and evaluated specific services provided to each entity, and identified funding methodologies and strategies. As part of the project a SWOT analysis was conducted and the identification of critical issues that would be resolved over the short-term/long develop resolution plan (goals, objectives, critical tasks, timelines, and responsibility). City of Belton, TX — This study focused on the fire department's ability to achieve prompt and effective response to emergencies. Detailed analysis of historical activity was conducted to determine factors contributing to current levels of performance. In addition, future population and response activity was forecasted to identify how the fire department's workload will likely change in the future. The level of service provided by the fire department was benchmarked against national standards and professional standards of good practice. A variety of delivery issues were explored for their impact on the department. City of Oxnard, CA — Completed a study to assist the Oxnard fire Department in the development of a station location and resource plan. The report included an evaluation of current station sites, resource deployment, street patterns, traffic patterns, throughways, barriers, and corresponding response time performance. Potential growth in the community and determine response performance impact, identified modifications to the current fire station network, and estimated the capital and operating cost impact of potential changes was also assessed. Crooked River Ranch Fire District, OR — Completed a review and analyzed the current delivery of fire and emergency services to the citizens of the fire district and to provide practical recommendations to improve the quality of services provided. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 29 �i Emergency Services Consulting inc. John M. Best, Associate, Project Manager Educational Background • Master of Arts (MA) Degree in Organizational Management • Bachelor of Science (BS) Degree in Business Administration • Associates in Arts (AA) Degree in Fire Science • Executive Development Il, National Fire Academy • Leadership Pathways to Excellence, Walt Disney Institute Professional Experience • Six years Fire Chief of Walt Disney World, Reedy Creek Improvement District, FL, (165 Personnel, 150-300,000 Population, $17 Million Annual Budget). AHJ- EPCOT Fire Prevention Code. • Twenty-eight years Montgomery County, MD, Department of Fire and Rescue Services. (950 Personnel, 800,000 Population, $75 Million Annual Budget) ® Firefighter to Deputy Fire/Rescue Chief Chief Fire Marshal-AHJ • Professor, John Jay College of Criminal Justice, NY, Department of Public Management. • Community College Instructor, Montgomery College, MD, Fire Science • Consultant Stamford, CT, Fire Service Master Plan ® Coffee County, KS, Fire Service Master Plan ® Los Angeles, CA, Emergency Communications Center Staffing Study Relative Experience • Thirty-seven years Silver Spring, MD, Volunteer Fire Department • Valencia Community College, FL, Fire Science Advisory Board • National Fire Protection Association-Active Member © Technical Committee on Fire Service Training • International Association of Fire Chiefs-Active Member • International Society of Fire Service Instructors-Active Member a Editorial Review Board • Florida Fire Chiefs Association-Active Member ® Communication and Technology Committee • Central Florida Fire Chiefs Association-Active Member • Fire Protection Expert, District Court of MD • Special State (MD) Deputy Fire Marshal • State of Florida—Fire Official • Reedy Creek, FL, Emergency Services Union Negotiating Team (Mgmt) Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 30 q�l Emergency Services Consulting inc. Associated Professional Accomplishments © Presidential appointment, Panel Member,America Burning—Recommissioned. m Certified Trainer, Zig Ziglar's, See You at the Top. ® Guest Speaker and lecturer in 22 states © Fire Officer of the Year—National Burglar and Fire Alarm Association Recipient of three Maryland Governor's Citations ® Appointed to the Orange County, FL, Public Schools Task Force to identify and prioritize life safety issues in public schools. ® Appointed to the Task Force on Uniform Maryland Building Perfonnance Standards to represent the Maryland fire service to detennine a minimum state building code. o Consulting Editor for publication, Strategies for Residential Sprinklers; A Checklist for Community Action. International Association of Fire Chiefs. © State of Florida—Certificate of Compliance #89168 ® Leadership Club Member— Heart of Florida United Way ® Central Florida Fire Chiefs Thomas L. Siegf-ied Leadership Award Recipient. (Third recipient). © Representative, Florida Department of Community Affairs-Terrorism Summit. ® Faculty, ISFSI Company Officer Development Residency Program e Chairperson, Montgomery County, MD, Department of Fire and Rescue Services: m Residential Fire Sprinkler Task Force ® Policy Formulation Committee Promotion Committee o Commendation— Accomplishments on the Montgomery County, MD, Fire and Rescue Services, Classification and Compensation Plan Task Force. • Commendation— Leadership shown in the Montgomery County, MD, consolidation of 16 independent fire and rescue corporations into a county department. ® Instrumental in the fonnulation and implementation of the Montgomery County, MD, Arson Task Force Plan. a Instrumental in achieving legislation to mandate the installation of residential fire sprinklers in all new residential properties in Montgomery County, MD. ® Instrumental in the formulation and implementation of the Reedy Creek, FL, Emergency Services, five-year, customer centered, strategic plan. Project Summary Chief Best has participated as the project manager or project member in the following engagements: Town of Pahn,Beach, FL — The evaluation of the Palm Beach Fire-Rescue Department. The study included the optimal staffing patterns, response policies, vehicle placement, and training, review the present management structure and make recommendations for change, and review the department's proposal to implement a Shift Commander position. Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 31 Emergency Services Consulting inc. County, SC—This project detailed the fire protection services as provided b Charleston ty, p � p p y the St. Paul's Fire Protection District, St. John's Fire Protection District, and the Awendaw Fire Department located in Charleston County, South Carolina. Citrus County, FL - A comprehensive evaluation and review of the County's volunteer fire services. All aspects of the administration and emergency operations of the department, from the internal support staff to the delivery of emergency services were included in the evaluation. Estero Fire and Rescue District, FL — Assisted in the promotional assessment center process for the position of Company Officer City of Miami Beach, FL — A Customer Centered Strategic Plan. The Strategic Plan process and document was a result of several internal and external customer group sessions and includes valuable citizen input. • Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 32 Emergency Services Consulting inc. Personal Services Contract This agreement made this day of 2003, by and between the City of Dania Beach and Emergency Services Consulting inc. (ESQ), doing business as a corporation in York, Pennsylvania,hereinafter called ESCi.. Witnesseth: That for and in consideration of the payment and agreements hereinafter mentioned and attached to be made and performed by the above City and ESCi, hereby agree to commence and complete the consultation and to provide the work described and comply with the terms of the contract documents for the: Station Location and Staffing Study Hereafter called the "project" for the sum of$21,625.00 plus expenses not to exceed$3,345.00. Expenses are anticipated to include travel, lodging, and meals. Total bid for services, not to exceed$24,970.00. ESCi will furnish all labor and other services necessary to complete the work relating to and including the conducting and developing of the study. ESCi hereby agrees to perform the work as specified by the City as outlined in our proposal's scope of work. ® The City shall pay ESCi: 33% payment due within 21 days of signing of contract 33% payment due upon receipt of draft report 34% payment due upon completion of project and receipt of invoice This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. The laws of the state of Florida shall govern this agreement. This agreement is an integrated writing, executed by the parties after negotiation and discussions of all material provisions. Either party has relied upon no inducements, concessions or representations of the fact, except as set forth in this agreement and the ESCi proposal. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, the agreement is two (2) copies, each of which shall be deemed an original, on the first date written above. Dania Beach, Florida Emergency Services Consulting inc. By: By: Signature Bruce W. Caldwell, Senior Vice President Proposal: Station Location and Staffing Study for the City of Dania Beach Fire-Rescue Department 33 Related Experience and References Emergency Services Evaluations, Master Plans, Strategic Plans, and Station Location Studies Station Location Study City of Grants Pass, OR Contact: William A. Peterson, City Manager 2003 Phone: 541-479-6360 Emergency Services Evaluation and Master Plan Citrus County, FL Contact: Charles Poliseno, Public Safety Director 2003 Phone: 352-527-5406 Customer Centered Strategic Plan City of Miami Beach Fire Contact: Floyd Jordan, Fire Chief Department, FL 2003 Phone: 305-673-7120 Fire Department Evaluation and Customer Bernalillo County Fire Centered Strategic Plan Department, NM 2002 Contact: Bett Clark, Fire;Chief Phone: 505-761-4225 Cannon Beach Fire Fire District Evaluation and Customer Centered Protection District, OR Strategic Plan 2002 Contact: Cleve Rooper, Fire Chief Phone: 503-436-2949 Spokane County Fire District Fire Department Evaluation and Customer No. 8 WA Centered Strategic Plan 2002 Contact: Daniel L. Stout, Fire Chief Phone: (509) 926-6699 Maui County Fire Control Fire Department Evaluation and Strategic Plan Department, HI Contact: Clayton Ishikawa, Fire Chief 2002 Phone: (808) 270-7561 Crooked River Ranch Fire Fire District Evaluation and Customer Centered District, OR Strategic Plan 2002 Contact: Patrick Reitz, Fire Chief Phone: (541) 923-6776 City of Montesano Fire Fire Department Evaluation and Customer ® Department, WA Centered Strategic Plan 2002 Contact: Doug Iverson, Mayor Phone: (360) 249-2567 1 City of Manchester Fire Fire Department Evaluation Department, CT Contact: Tom Weber, Fire Chief 2002 Phone: (860) 647-3124 City of Palm Beach Fire Fire Department Evaluation Department, FL Contact: Kent Koeiz, Fire Chief 2002 Phone: (561) 838-5420 City of LaVista Volunteer Fire Department Evaluation and Strategic Plan Fire Department NE Contact: Cara Pavlicek, City Administrator 2002 Phone: (402) 331-4343 Fire Department Evaluation and Strategic Plan City of Sealy Fire Contact: John Maresh, City Manager 2002 Department, TX Phone: (979) 885-3513 Fire Station Location / Growth Management City of Belton Fire Study 2002 Department, TX Contact: Roy Harmon; Fire Chief Phone: (254) 933-5827. City of Bellcair Bluffs Fire Fire Department Evaluation Department, FL Contact: Chris Arbutine, Mayor 2002 Phone: (727) 584-2151 City of Hesperia Fire 25-Year Fire Protection Master Plan Protection District, CA Contact: Thomas Pambianco, Fire Chief 2001 Phone: (760) 947-1641 Mason County Fire District Fire District Evaluation and Customer Centered No. 2 WA Strategic Plan 2001 Contact: Michael Greene, Fire Chief Phone: (360) 375-671 1 City of Salisbury Fire Fire Department Evaluation and Customer Department, MD Centered Strategic Plan 2001 Contact: Steve Brezler, Fire Chief Phone: (410) 548-3120 Bonita SprinVs Fire Control Fire Department Master Plan and Rescue District, FL Contact: Dan Gourley, Fire Chief 2001 Phone: (941) 992-351 1 2 City of Meridian Fire Fire Department Evaluation and Customer Department, Idaho Centered Strategic Plan 2001 Contact: Ken Bowers, Fire Chief Phone: (208) 888-1234 City of Tamarac Fire Station Location Study Department, FL Contact: Jim Budzinski, Fire Chief 2001 Phone: (954) 724-1230 Keizer Fire District, OR Customer Centered Strategic Plan Contact: Greg Frank,Fire Chief 2000 Phone: (503) 390-9111 San Juan Fire District No 4 Fire Department Evaluation and Customer (Lopez Island), WA Centered Strategic Plan 2000 Contact: Steve Adams, Commissioner Phone: (360) 468-2991 City of Woodland Fire Fire Department Evaluation and Strategic Plan Department, WA Contact: Rob Dahl, Fire"Chief 2000 Phone: (360) 225-7076' Clark Countv Fire District Fire Department Customer Centered Strategic No. 6, WA Plan 2000 Contact: Brad Lothspeich, Fire Chief Phone: (360) 576-1198 Cascade Charter Township, Fire Department Evaluation, Strategic Plan, and MI Pre-ISO Analysis 2000 Contact: Jay Cravens, Township Manager Phone: (616) 949-1500 Kina County Fire District Fire Department Evaluation and Strategic Plan No. 13, Washington Contact: Randy Coggans, Fire Chief 2000 Phone: (206) 463-2405 Capital City Fire and Fire Department Evaluation and Strategic Plan Rescue,Juneau,AK Contact: Mike Doyle, Fire Chief 2000 Phone: (907) 586-5322 _Spring Fire Department, TX Fire Department Evaluation and Strategic Plan Contact: Alan Lankford, Fire Chief 2000 Phone: (281) 355-1266 3 Chelan County Fire District Fire Department Evaluation and Strategic Plan No. 1, WA Contact: Dave Mathews, Fire Chief 2000 Phone: (509) 662-4734 Pierce County Fire District Fire Department Evaluation and Customer No. 21, WA Centered Strategic Plan 1999 Contact: Reggie Romines, Fire Chief Phone: (253) 847-2233 Stanislaus Consolidated Fire Customer Centered Strategic Plan District, CA Contact: Kurt Latipow, Fire Chief 1999 Phone: (209) 525-4650 _Estero Fire Department, FL Fire Department Evaluation and Customer Centered Strategic Plan 1999 Contact: Dennis Merrifield, Fire Chief Phone: (914) 694-6436 Carmel Fire Department, IN Facilities Master Plan and Growth Management Plan 1999 Contact: Doug Callahan, Fire Chief Phone: (317) 571-2600' Fire Department Evaluation and Customer Polk County Fire District Centered Strategic Plan 1999 No. 1, OR Contact: Roy Palmer, Fire Chief Phone: (503) 838-1510 Fire Department Evaluation and Customer Jefferson Fire District, OR Centered Strategic Plan 1999 Contact: Donald Bemrose, Fire Chief Phone: (541) 327-2822 Greensboro Area Fire Five Fire Departments Evaluation and Customer Agencies, NC Centered Strategic Plan 1998 Contact: Brad Cox, Deputy Chief Phone: (910) 373-2187 Battle Creek Metropolitan Seven Fire Departments Evaluation and Customer Fire Agencies, MI Centered Strategic Plan 1998 Contact: Rob Young, CEO/President, Chamber of Commerce Phone: (616) 962-4076 4 l Fire Department Evaluation and Customer Mason County Fire District Centered Strategic Plan 1998 No. 5, WA Contact: Richard Knight, Fire Chief Phone: (360) 275-2889 Evaluation of Emergency Services provided by 'Town Oro Valley Rural-Metro and Golder Ranch Fire Department 1998 Emergency Services, AZ and Customer Centered Strategic Plan Contact: Chuck Sweet, City Manager Phone: (520) 297-2591 Fire Department Evaluation and Customer Aurora Fire District, OR Centered Strategic Plan 1998 Contact: Rod Yoder, Fire Chief Phone: (503) 263-8330 Strategic Plan Poulsbo Fire Department, Contact: Jim Shields, Fire Chief 1998 WA Phone: (360) 779-3997 St. Helens Fire District, OR Fire Department Evaluation and Customer Centered Strategic Plan 1998 Contact: George Dunkel, Fire Chief Phone: (503) 397-2990 Fire Department Evaluation and Customer Scappoose Fire District, OR Centered Strategic Plan 1998 Contact: Michael Greisan, Fire Chief Phone: (503) 643-5026 Customer-Centered Strategic Plan Snohomish County Fire Contact: Jack Welch, Fire Chief 1998 Department No. 8, WA Phone: (425) 334-3034 5 ESCi Partial Client List Alpine Township, MI Coral Springs Fire Department, FL Idaho State Fire School Bd of j� Altamont Springs, FL Corona Fire Department, CA Directors, ID AMS Ambulance Service, ME Corporation of Delta, BC Illinois Fire Chiefs, IL Aptos/La Selva Beach FPD, CA Corvallis Fire Department, OR Incline Village, NV Arvada Fire Protection District, CO Cowichan Valley Regional District, BC Islamorada Fire/Rescue, FL Ashland Fire & Rescue, OR Cunningham Fire Prot District, CO Jackson County Fire District No. 3, OR Astoria Fire Department, OR Dallas Fire Department, OR Jackson County Fire District No. 4, OR Auburn Fire Department, WA Dallas Police Department, OR Jefferson Co. Fire District No. 3, WA Auburn, WA Davie County, NC Jefferson RFPD, OR Aurora RFPD, OR Delray Beach Fire Department, FL Johnstown Fire Department, PA Aurora, CO Depart of Defense Juneau Fire Department, AK B.C. Chiefs, BC Depmsey&Associates, FL Juneau, AK Bangor Fire Department, ME Dexter Rural Fire Prot District, OR Kalispell Fire Department, MT Banks, OR District of Lake Country, BC Keizer Fire District, OR Battle Creek, MI Douglas Co. RFPD No. 2, OR Kelowna Fire Department, BC Bayshore Fire Department, FL Douglas County, GA Kent Fire Department, WA Belleair Bluffs, FL Dover Township, PA Kent Fire Dept/ King Co., WA Bellevue Fire Department, WA Dundee, OR Kent, WA Bellevue, WA East Fork, NV King Co. Fire District No. 2, WA Bellingham Fire Department, WA Eastside Fire & Rescue, WA King Co. Fire Training Officers, WA Belton, TX Edison Pt. Holdings, Inc., FL King Co. FPD No. 26, WA Benton Co. F.D. No. 4, WA El Paso de Robles, CA King Co. Dept. of Youth Services, WA Benton Co. Sheriff's Dept., OR Emer. Medical Foundation, Inc., FL King Co. FD No. 38, WA Blaine/ Lynden, WA Erie, PA King Co. Fire District No. 13, WA Boise, ID Estero Fire Rescue District, FL King Co. Fire District No. 39, WA Bonita Springs Fire Control/Rescue, FL Eugene Fire & Emergency Med King Co. Fire District No. 40, WA Bonney Lake Fire Department,WA Services, OR King Co. FPD No. 16, WA ® Boring Fire Department, OR Eugene, OR King Co. Training Officers Assoc., WA Bremerton Fire Department,WA Fallon Fire Department, NV Kirkland Fire Department, WA Brenham Fire Department, TX Farmers Branch Fire Department, TX Kirkland, WA Broward Co. Fire Chiefs, FL Federal Way Fire Department, WA Kitsap Co. Fire District No. 1,WA CA Fire Instructors, CA Fire Chief's Assoc of BC Klamath County Fire District No. 1, OR Ca Fire Prevention, CA Fire Instr. Assoc. N. Texas, TX Kodiak Island Emerg. Services, AK Camas Fire Department, WA FL Association of Special Districts, FL La Plata Co. Fire Services, CO Cambria Community Service Dist., CA Florida Fire Chiefs Association, FL La Vista, NE Canby Fire District, OR Fort Worth Fire Department, TX Lake Oswego Communications, OR Cariboo Regional District, BC Foster City, CA Lakewood Fire District No. 2, WA Carmel Fire Department, IN Frenchglen 2000, OR Langley City Fire & Rescue, BC Cascade Charter Township, MI Garland Fire Department, TX Lansing Fire Department, MI CDF Fire/Butte Co. Fire & Rescue, CA Georgetown County, SC Largo, FL Centerport Fire Department, NY Georgia Fire Academy, GA Lauderdale by the Sea / MGT of Central Emergency Services, AK Graham Fire & Rescue, WA America, FL Central Kitsap Fire & Rescue, WA Grants Pass Public Safety, OR Lewis Co. No. 12, WA Central Lyon Co. FPD, NV Greensboro Fire Department, NC Lewiston Fire Department, ID Central Pierce Fire & Rescue, WA Greensboro, NC Linn-Benton Fire Training Council, OR Central Pierce, WA Gresham Fire Department, OR Littleton, CO Charleston FPD, OR GVRD Fire Chief's Assoc., BC Longview FD /Cowlitz 2 Fire & Chehalis, WA Hailey, ID Rescue, WA Chelan County Fire District No. 7,WA Henderson Fire Department, NV Maple Ridge VFD, BC Chelan Fire Department, WA Hermiston, OR Marion Co. RFPD No. 1, OR Chemeketa Community College, OR Hesperia Fire Protection District, CA Mason Co. Fire District No. 2, WA Chino Valley Independent Fire Dist., CA Highlands County(MGT America), FL Mason Co. Fire District No. 5, WA Citrus County Fire/Rescue, FL Hill AFB Fire Department, UT McNeil Island Correctional Facility FD, Clackamas Co. Communications, OR Hilton Head Island Fire & Rescue, SC WA � Clackamas Fire District No. 1, OR Hoffman, Hart &Wagner, OR Meridian Fire Department, ID .. Clackamas, OR Holiday Retirement Corporation, OR Meridian, ID Clark County Fire District No. 1, WA Hood Co. Firefighters Association, TX Metro Fire Training Center, CO Co. State Firefighters, CO Idaho State Fire School, ID MGT of America -Wellington, FL Coos Bay Fire Department, OR Milwaukie Fire Department, OR ESCi Partial Client List Milwaukie, OR Post Falls, ID Springfield Fire & Life Safety, OR Monroe Co. Fire & Rescue, FL Poulsbo Fire Department, WA Springfield Fire Department, OR Monroe Co. Safety Officers, NY Poulsbo, WA St. Helens RFD, OR Montesano, WA Prism Health Services, PA St. Paul Rodeo Association, OR Murray City Fire Department, UT Prosser& Benton Co. FD No. 3, WA Stanfield Fire District No. 7-402, OR N Lake Tahoe FPD, NV Pullman Fire Department, WA Stanislaus Consolidated FPD, CA N. CA Training Officers Association, CA Puyallup Fire Department, WA Stayton, OR N. Lake Tahoe Regional Fire Chiefs Racine, WI Steamboat Springs, CO Assoc., NV Reedy Creek, FL Summit County, UT Nanaimo Fire Department, BC Region Six Training Council, WA Sunriver Service District, OR National Volunteer Fire Council, WA Regional Emerg. Service LP, FL Surrey Fire Department, BC Nevada Fire Chief's Association, NV Regional Fire Office Academy, OR Surrey, BC New Hanover County, NC Reno Civil Service Commission, NV Tamarac, FL New Hanover Fire Service Adm., NC Reno Civil Service, NV Thurston Co. No. 3, WA Normal/ Bloomington, IL Renton Fire Department, WA Thurston Co. No. 9, WA North Lake Tahoe Fire Prot. District, NV Richardson Fire Department, TX Town of Manchester, CT North Lincoln Fire & Rescue, OR Richland Fire Department, WA Town of Palm Beach Purchasing North Slope Borough Fire Dept., AK Richland, WA Dept., FL North Vancouver Fire Department, BC Richmond Fire Department, CA Town of Palmer Lake, CO North Vancouver, BC Rochester Fire Department, MN Tri-County TO Assoc., OR Northshore Fire Department,WA Rockford, MI Tri-Lakes Fire Protection District, CO Northshore Fire Department No. 51, WA Rocky Mountain Fire Academy, CO Truckee Meadows FPD, NV NW Association of Fire Trainers, OR Rocky Mt. Fire Academy, CO Tualatin Valley Fire & Rescue, OR Okanogan FPD No. 6, WA Rogue Interagency Training Assoc., Twentynine Palms Fire Dept., CA Okeechobee, FL OR Upper Dauphin County EMS, PA Oldsmar, FL Roseburg, OR Utah Fire & Rescue Academy, UT Olympia Fire Department, WA Roslyn Rescue Hook/Ladder Co. 1, NY Utah Fire & Rescue, UT Orange County Fire Authority, CA Roswell Fire Department, NM Vancouver Fire Department, WA Orange, CA Rudisill Guthrie, PA Vancouver, WA Oregon City Fire Department, OR Saanich Fire Department, BC Victoria Fire Department, BC Oregon City Police Department, OR Salisbury, MD Village of Downers Grove, IL Oregon City, OR San Gabriel Area Cities, CA Village of Strudevant, WI Orlando Ice Plex, FL San Juan Co. Fire District No. 4, WA WA Fire Commissioners Assoc., WA Oro Valley, AZ Santa Cruz Fire Chiefs Assoc., CA WA State Firefighters Association, WA Oxnard, CA Santiam Canyon Comm. Ctr, OR Walla Walla Co. FD No. 5, WA Pacific Co. Fire District No. 1, WA Scappoose RFPD, OR Walla Walla Fire Department, WA Pacific County Fire District No. 1, WA Sealy, TX Warrenton, OR Palm Beach Co. Fire Rescue, FL Seminar: WSAFC, WA Waterville, ME Paradis Volunteer Fire Department, LA Sheridan Fire District, OR Westminster, CO Pendleton Fire/Ambulance, OR Skagit Co. EMS & Trauma Care Whatcom Co. Fire District No. 7, WA Pierce Co. Fire District No. 21, WA Council, WA Wheat Ridge Fire Protection Dist., CO Pierce Co. Fire District No. 23, WA Snohomish Co. Fire Dist. No. 1,WA Wilmington, NC Pierce Co. Fire District No. 27, WA Snohomish Co. Fire District No. 8, WA Winston-Salem Fire Department, NC Plainfield/Charter/Rockford, IL South Ogden City, UT Wisconsin State Fire Chiefs Assoc.,WI Plano Fire Department, TX Southern OR Regional Woodinville/ King City, WA Polk Co. Fire District No. 1, OR Communications, OR Woodinville Fire & Life, WA Polk County, OR Sparks Fire Department, NV Woodinville Fire & Life SD No. 36, WA Pompano Beach Fire/ Rescue, FL Spokane Co. Fire District No. 1, WA Woodland, WA Port Moody, BC Spokane No. 4, WA Woodmoor-Monument FPD, CO Port Washington Fire Department, NY Spokane Co. Fire District No. 8,WA Yakima Co. Fire District No. 4, WA Portland Fire Bureau, OR Spokane Valley Fire District No. 1, WA Yakima Fire Department, WA Post Falls FPD, ID Spring Fire Department, TX Yamhill Communication Agency, OR