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Home My WebLink AboutR-2006-205 Rhodes Insurance Group RESOLUTION NO. 2006-205 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO PURCHASE CITY HEALTH PLAN CONSULTANT SERVICES FROM THE RHODES INSURANCE GROUP, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of Fifteen Thousand Dollars ($15,000.00) without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission, if unusual conditions are present; and WHEREAS, the City Manager has determined that it is necessary to continue to purchase health consultant services in an amount not to exceed $18,000.00 from The Rhodes Insurance Group, Inc.; and WHEREAS, the City Manager has determined that such purchases can be made at the least cost to the City by purchasing such services from the Rhodes Insurance Group, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the City Manager is authorized to pay The Rhodes Insurance Group, Inc. an amount not to exceed $18,000.00 ($1,500.00 per month, for one year) for City health plan consultant services, to include items specified in the November 13, 2006 letter sent to Ms. Mary McDonald, Director of the City Human Resources and Risk Management Department, a copy of which letter is attached and incorporated by this reference. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. Section 3. That this Resolution shall be in force and take effect retroactive to October 1, 2006. PASSEL) and ADOPTED on November 28, 2006. PATRICIA FLURY MAYOR—COMMISSIONER ATTEST: �q67� , LOUISE STILSON, CMC CITY CLERK APPROVED AS O AND CORRECTNESS: BY: q THOM J. ANSBRO CITY ATTORNEY 2 RESOLUTION 42006-205 THE RHODES INSURANCE GROUP 1263 East Las Olas Boulevard November 13, 2006 suite 205 Fort Lauderdale, Florida 33302 Ms. Mary McDonald Telephone 954-524-5075 Director, Human Resources & Risk Management Fax 954-525-124 8 City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, FL 33004 Re: Employee Benefit Consulting Proposal—Continuation of Services Dear Mary, Per our discussion last week, I have outlined below the list of services which we propose to continue as it relates to the City of Dania Beach's group benefit plans for employees. • Collect and monitor monthly benefit plan experience. We will also identify and analyze emerging experience trends to prepare for budget forecasts. ® Gather and prepare market comparisons of contributions and benefits for future planning as needed. ® Attend all meetings as requested regarding the group benefit plans including meetings with collective bargaining groups. ® Assist with the resolution of any benefit plan or provider network issues as they arise. ® Provide ongoing technical advise as necessary. This would include information about legislative changes and their potential impact on plan costs and interpreting and clarifying regulations. In addition, we will provide technical feedback on any future plan changes that may be considered. • Assist with the preparation of all communications concerning employee benefit plans. 13 Provide assistance to Human Resources in resolving difficult claim and service problems as they occur. ® Negotiate the self-funded plan renewals and assist with timely implementation. Assist in the gathering of information for the City's actuarial reports as well as consultations with the City's designated actuary. • Specializing In Employee Benefits Mary McDonald • Employee Benefit Consulting Proposal Page 2 We are proposing a continuation of the flat monthly fee of$1,500 to provide the ongoing services to the City over a twelve month period beginning October 1, 2006 and ending September 30, 2007. The field of employee benefits continues to present challenges to employers which requires the use of experienced benefit resources. We have enjoyed working with the City and hope that we will be able to continue these services in the coming year. Sincerely, Lloyd F. Rhodes • • CITY OF DANIA BEACH - — --- Agenda Item# • Agenda Request Item Date of Commission Meeting: 11/28/2006 Adopt Resolution ® Adopt Ordinance (1st Reading) ❑ Adopt Ordinance(2nd Reading) ❑ Award Bid/RFP ❑ Presentation ❑ Continued from: Regh@Sued ACt1on (Ideafity appropnate Actwn'or Motion) it �a Approve Resolution 4 ,Why,Action �s Necessary r2tk z ,.c ��.S Annual cost of contract($18,000) exceeds the City Manager's approval authority for encumbering funds. �tlk�at Action Accomplishes � :� � b �. _ �.r . .. >.,,� .,., •.Pn�s" r x,�. k� ,, Renews consulting arrangement with the Rhodes Insurance Group b+GL W i Er} purchasing Requests ONLYJM Dept: 1800 General Administration Acct#: 001-1800-519.31-10 Amt: $18,000.00 Fund: General: ❑ Water: ❑ Sewer: ❑ Stormwater: ❑ Grants: ❑ Capital: ❑ 2N u�mmary:,Explanation/Background, This was discussed at length during the budget process and approved in the 2006-2007 budget. Escalating health care costs present financial challenges to the City. Effective management of these costs include investing in professional consultative services for long term health care strategies. This includes analysis of the City's current health care programs, designing long range plans for health care, plotting our costs against trends, evaluating fully funded options against self insured options, negotiating discounts in high cost areas, providing education, assessing the impact on the City's health plan should our group size be reduced and identifying cost effective providers of all services. The consulting relationship with the Rhodes Insurance group has resulted in extraordinary health care savings, and this group is familiar with our account, history, impact of CBA'S, etc. Fiscal tmpact�CostSummary, r' $18,000 • ibttsAttached Y �Y 4w Exhibit: Continuation letter Resolution Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 �uthQdzed Signatures'' k w Submitted by Mary McDonald Date 11/16/06 Department Director Mary McDonald Date 11/16/06 HR Director Mary McDonald Date 11/16/06 Finance Director Patricia Varney Date 11/20/06 City Attorney Thomas J. Ansbro Date 11/20/06 City Manager Ivan Pato Date 11/20/06 x�Gary"ClerkNse xq s,...c..x. Commission Action: Approved: 7 Denied: ❑ Continued to: ❑