HomeMy WebLinkAboutR-2003-211 Tentative Budget fy 03 04 RESOLUTION NO. 2003-211
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AS
REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA
STATUTES, APPROVING ITS TENTATIVE ANNUAL BUDGET FOR THE
FISCAL YEAR 2003-04; PROVIDING FOR A PUBLIC HEARING WHEN
OBJECTIONS THERETO WILL BE HEARD AND QUESTIONS
CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Dania Beach, Florida requires that the
City Commission shall, by Resolution, adopt an annual budget, determine the amount
of millage necessary to be levied and publish the budget so adopted, together with a
notice stating the time and place where objections thereto will be heard; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared
and submitted to the City Commission an annual report covering the operation of the
City and has set forth therein an estimate of the expenditures and revenues of the City
for the ensuing year, beginning October 1, 2003, and ending September 30, 2004, with
a copy of such report and estimate being on file in the office of the City Clerk so that
any interested party may view such copy upon request; and
WHEREAS, the City Manager has presented to the City Commission detailed
information supporting such estimate, affording the City Commission a comprehensive
understanding of the City Government for the ensuing period, including expenditures for
corresponding items during the last two fiscal years and increase and decrease
demands for the ensuing year as compared with corresponding appropriations for the
last fiscal year; and
1 RESOLUTION NO. 2003-211
10 WHEREAS, the City Commission has met and carefully considered such annual
report and estimate for the ensuing year and has prepared a tentative budget setting
forth the amounts necessary to be raised for the various departments of the City and
has appropriated such amounts to the various departments of the City considering the
applicable funds on hand and the estimated departmental revenues;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That a tentative budget for the City of Dania Beach, Florida, for the
fiscal year beginning October 1, 2003, and ending September 30, 2004, is adopted
(subject to the public hearing for which provision is subsequently made below). A copy
of such tentative budget summary is attached to this resolution and made a part of it as
"Exhibit A" and the appropriations set out in it are made for the maintenance and
• carrying on of the government of the City of Dania Beach, Florida, and for the purpose
of paying debt service requirements, if any, of the City for the fiscal year beginning
October 1, 2003, and ending September 30, 2004.
Section 2. That all delinquent taxes, collected as proceeds from levies of
operating millages for former years are specifically appropriated for the use and benefit
of the "General Fund".
Section 3. Automatic Amendment: The Fiscal Year 2003-04 budget is
automatically amended to reappropriate encumbrances, outstanding contracts, capital
projects reserved or unexpended from Fiscal Year 2003, such appropriation having been
previously approved by the City Commission.
Section 4. That the City Commission of the City of Dania Beach will meet in the
City Commission Chamber in the City Hall (100 West Dania Beach Boulevard, Dania
•
2 RESOLUTION NO. 2003-211
10 Beach, Florida) on Wednesday, September 24, 2003, at 7:00 p.m. for the purpose of
finalizing the budget and answering questions concerning same. The City Manager
shall specify the purposes for which ad valorem tax revenues are being increased, if
any, over the "rolled back rate". A notice of this public hearing shall be published in
strict compliance with the provisions of Section 200.065(2) (d) and Section 200.065(3),
Florida Statutes.
Section 5. That all resolutions or parts of resolutions in conflict are repealed to
the extent of such conflict.
Section 6. That this Resolution shall take effect and be in force immediately
upon its passage and adoption
PASSED AND ADOPTED on September 11, 2003.
k44TON
MAYOR - COMMISSIONER
AT EST- ROLL CALL:
COMMISSIONER CHUNN -YES
hA COMMISSIONER FLURY - YES
CHARLENE JOJNSON COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR MCELYEA - YES
MAYOR ANTON - YES
APPROVED AS TO IF ND CORRECTNESS:
BY:
THOMAS J. ANSAkO
CITY ATTORNEY
•
3 RESOLUTION NO. 2003-211
EXHIBIT "A"
FY 2004 General Fund Projected Revenue
Revenue Sources FY 2004
Proposed
Total Ad Valorem Tax $11,668,343
Total Local Option Gas Tax $542,400
Total Franchise Fees/Utility Taxes $5,119,858
Total Licenses/Permit Fees $1,326,285
Total Intergovernmental Rev. $2,078,657
Total Charges for Services $2,682,800
Total Fines and Forfeitures $553,030
Total Interests $126,500
Total Rentals $286,749
Total Assessments/Impact Fees $2,328,463
Total Miscellaneous Revenues $217,056
�\ Total Interfund Transfers $409,786
Total Other Revenue Sources $851,333
4 RESOLUTION NO. 2003-211
FV 2004 General Fund Proposed Expenditures
Department/Divisions FY 2004 Proposed
City Commission $219,235
City Manager $394,779
City Clerk $255,706
Finance $551,309
Information Service $527,298
Human Resources $351,507
General Administration $3,613,443
Police $6,807,514
Legal $608,225
Economic Development $0
Building $656,954
Planning and Code Enforcement $1,134,022
Fire Rescue $7,398,268
Public Service Admnistration $171,320
Garbage $1,614,644
:. Construction & Maintenance $225,430
Streets $1,465,164
Garage $97,612
Cemetery $79,990
Parks Maintenance $279,501
Recreation Administration $630,007
C.W. Thomas Park $78,815
Civic Center $103,619
Summer Program $104,807
P.J. Meli Aquatic Center $106,544
Beach $642,202
Frost Park $19,385
P.J. Meli Community Center $53,960
Total $28,191,260
5 RESOLUTION NO. 2003-211
Capital Projects Fund Projected Revenue
Account Description FY 2004 Proposed
IMIN NARBONNE
Loan Proceeds $1,232,500
Interfund Transfers $895,563
Total Revenues 2,128,063
Capital Projects Fund Expenditures by Projects
• De artment Projects Amount
Fire Rescue Services Pierce Quantum Fire Engine $410,000
Recreation Frost Park Center Renovation $822,500
C.W. Thomas Recreatioin Center Renovation $345,000
I.T. Parker building renovation $37,000
Beach Improvements & Renovations $25,000
Beach Renourishment $23,000
Sub-Totals $1,662,500
Debt Service $465,563
Totals $2,128,063
•
6 RESOLUTION NO. 2003-211
FY 2004 Stormwater Fund Projected Revenues
Account Description FY 2004
Proposed
Stormwater Utility Fees $734,315
Stormwater Inspection Fees $12,821
e
Interests Earnings $6,000
e -e l o 0
Debt Proceeds $625,000
Appropriated Retained Earnings $0
® . e oil
Total Revenues $1,378,136
FY 2004 Stormwater Fund Projected Expenditures
Total Personal Services $306,553
Total Operating Expenses $180,429
Total Capital Outlay $742,000
Total Debt Service $49,154
Total Other Uses $100,000
Totals $1,378,136
•
7 RESOLUTION NO. 2003-211
FY 2004 Water Fund Projected Revenues
Account Description FY 2004 Proposed
Water Utility Revenue $2,236,687
Meter Installations $28,000
Utility Permit Fee $34,000
Inspection Fees $37,976
minimum
Water FD Interest $17,000
Capital Interest $11,000
Water FD Miscellaneous $36,000
Transfer from General Fund $105,000
Loan Proceeds $2,469,000
• ® . - eoo
Total $4,974,663
FY 2004 Water Fund Projected Expenditures
FY 2004 Proposed
Total Personal Services $1,074,981
Total operating expenses $1,003,685
Total Capital Outlay $2,501,000
Total Debt Service $90,624
Total Interfund Transfer $224,373
Total Other Uses $80,000
Total $4,974,663
•
8 RESOLUTION NO. 2003-211
FY 2004 Sewer Fund Projected Revenues
Account Description FY 2004 Proposed
Additional Gas Tax $35,000
li�i,li SIEMENS,
e 111
Sewer Utility Revenue $2,659,855
Sewer FD. Penalties $10,000
Sewer Inspection Fees $3,115
e 1
Sewer FD Interest $10,000
Capital Interest $9,000
e • I A 1
Transfer from General Fund $105,000
Reappropriated Retained Earnings $100,000
• e o ® e oAMR0 0 1 1
Totals $2,931,970
FY 2004 Sewer Fund Projected Expenditures
Total Personal Services $501,151
Total Operating Expenses $2,004,043
Total capital Outlay $112,000
Total Debt Service $44,364
Total Interfund Transfer $185,413
Total Other Uses $85,000
Totals $2,931,970
•
9 RESOLUTION NO. 2003-211
Donation Fund
Revenue Sources:
Miscellaneous Donations for Martin Luther King $4,000
Centennial Donations $80,000
Appropriated Fund Balance (FY 2003 Centennial Donations) $19,000
Total Revenue Sources $103,000
Expenditures:
Centennial Celebrations $99,000
Martin Luthur King Celebration $4,000
Total Expenditures $103,000
Debt Service Fund
Revenue Sources:
Interfund Transfer from General Fund $212,015
Total Revenue Sources $212,015
Expenditures:
Debt Service - Principal $75,000
Debt Service - Interests $137,015
Total Expenditures $212,015
NMI
Grant Fund
Revenue Sources:
29th Year CDBG Grant $75,000
FRDAP Grant $95,750
Positive Outl000ks with Education Rewards Grant $113,972
Interfund Transfer from General Fund (Rec. Impact Fees) $95,750
Total Revenue Sources $380,472
Expenditures:
North West Community Outreach Center $75,000
Frost Park Grounds - Phase II $191,500
Afterschool Program $113,972
Total Expenditures $380,472
10 RESOLUTION NO. 2003-211
Tree Preservation Fund
Revenue Sources:
Tree Preservation Revenue $15,000
Appropriated Fund Balance" $15,000
Total Revenue Sources $30,000
Expenditures:
Maintenance of trees** $30,000
Total Expenditures $30,000
s
11 RESOLUTION NO. 2003-211
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VICE MAYOR
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1 COMMISSIONERS
Robert Chunn
' Patricia Flury
Robert Mikes
CITY MANAGER
1 Ivan Pato
' DIRECTOR OF FINANCE BUDGET ANALYST
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CITY OF DANIA BEACH
ORGANIZATIONAL CHART
Citizens of Dania Beach
City Commission
City Attorney ==—C!,
anager Advisory Boards '
Finance Fire Rescue Airport Advisory ,
Civil Service
Code Enforcement
Economic Development
Accounting/Budgeting Fire General Employee Pension '
Purchasing Rescue Human Relations
Utility Billing Inspection I.T.Parker Community Center Advisory
Treasury&Debt Management Training Marine Advisory
Nuisance Abatement '
Parks,Recreation,&Community Affairs
Planning and Zoning
Police and Fire Pension
Human Resources&Risk Mgmt. City Clerk Unsafe Structures
I kK1 Charter Review
Human Resources Elections
Risk Management Records Management
Parks&Recreations Community Development '
Programs Building Permits
Facilities Code Enforcement
Waterways Inspections
Marine Safety Occupational Licenses
Planning&Zoning '
Public Services Broward Sheriffs Office '
Cemetery
Construction
Garage
Garbage/Recycling
Sewer
Water Plant
Stormwater
t
TABLE OF CONTENTS
Reader's Guide to this Budget Document .......................................... 1
BUDGET MESSAGE
City Manager's Budget Message ................................................... 3
INTRODUCTION
MillageSummary ..................................................................... 8
Summary of Personnel Complement .................................................... 9
Schedule of New Financing ............................................................. 10
Graph—All Funds Totals ............................................................ 11
' All Fund Totals by Line Items ................................................... 12
Citywide Capital Improvement Projects .......................................... 15
GENERAL FUND
FY 2003 Estimated Revenues, Expenditures and Fund Balance ............... 16
Graph—Revenue Sources ............................................................ 18
1 Revenue Sources by Line Items ..................................................... 19
Description of Revenue Sources ................................................... 22
Graph—Expenditures by Categories ...............................:................... 24
• Expenditures by Line Items ............................................................ 25
Graph—Expenditures by Functions ................................................... 28
Expenditures by Department& Divisions .......................................... 29
tCapital Outlays Requests and Funding .......................................... 30
Summary of Funded and Unfunded Program Modifications ........................ 31
Departmental Budget:
Mayor and Commission ............................................................ 32
' Office of the City Manager............................................................... 33
Administration 38
Information Services ............................................................ 40
General Administration ............................................................ 43
Office of the City Clerk 45
Department of Finance ............................................................ 55
' Department of Human Resources & Risk Management ........................ 63
Department of Community Development .......................................... 69
Code Enforcement and Planning ................................................... 73
' Building .............................................................................. 76
Department of Fire Rescue 81
Department of Public Services ................................................... 88
' Administration........................................................................... 94
Cemetery 95
Construction and Maintenance ................................................... 97
FleetManagement ..................................................................... 98
TABLE OF CONTENTS
Department of Public Services (continued)
Streets .............................................................................. 99
Parks Maintenance ..................................................................... 100
Solid Waste Service ............................................................ 102
Department of Parks & Recreation ................................................... 103
Administration ..................................................................... III '
Beach .............................................................................. 113
C.W. Thomas Park ..................................................................... 115
I.T. Parker .............................................................................. 116 '
FrostPark .............................................................................. 117
P.J. Meli Aquatics Center ............................................................ 118
P.J. Meli Park ...................................................................... 119
Summer Program ..................................................................... 120
LegalCounsel .............................................................................. 121
Police Services ..................................................................... 122 '
ENTERPRISE PUNT)
Water Fund
FY 2003 Estimated Revenues, Expenditures and Retained Earnings............... 123
Projected Revenue by Line Items ................................................... 124 .
Graph—Expenditures by Categories ................................................... 125
Expenditures by Line Items ............................................................ 126
Personnel Summary ..................................................................... 128
Administration ..................................................................... 129
Billing and Accounting ............................................................ 132
Water Distribution ..................................................................... 133
'
WaterPlant .............................................................................. 135
Sewer Fund
FY 2003 Estimated Revenues, Expenditures and Retained Earnings............... 139
Projected Revenue by Line Items ................................................... 140
Graph—Expenditures by Categories ................................................... 141 '
Expenditures by Line Item ............................................................ 142
PersonnelSummary ..................................................................... 144
Administration 145 '
Accounting & Billing .................................................................... 146
Collection .............................................................................. 147
Stormwater Fund
FY 2003 Estimated Revenues, Expenditures and Retained Earnings................ 150
Projected Revenue by Line Items .................................................... 151
Personnel Summary .................................................................... 152
Expenditures by Line Items ............................................................. 153
TABLE OF CONTENTS
CAPITAL PROJECTS FUND
Projected Revenue by Line Items ................................................... 157
1 Projected Expenditures by Line Items .......................................... 158
Details of Projects Descriptions ...........................I....................... 159
OTHER FUNDS
Projected Revenues & Expenditures for Donation Fund, Debt Service Fund
Grant Fund and Tree Preservation Fund .......................................... 165
Description of Grant Fund application/awards .................................. 169
APPENDIX
FundsDescription........................................................................... 169
Glossary 171
•
1 READER'S GUIDE TO 'PHIS BUDGET DOCUMENT
The purpose of this article is to provide the citizens a guideline of what is included in this
budget document. This will provide you information as to what is in the budget, where
and how to find the information, and the best approach to the budget as a whole.
The budget is divided into seven major sections: Budget Message, Introduction, General
g J
Fund, Enterprise Fund, Capital Projects Fund, Other Funds and Appendix. They are
categorized in the white tabulation. The budget is further divided under the General Fund
by functions, which is noted by the yellow tabulation.
Budget Message
' This letter is addressed to the City Commission from the City Manager. The letter
provides an understanding of the City Manager's vision, critical issues, and
recommended policy and operational changes. It also provides pertinent information
regarding the assessed value of the City and the millage rate to be levied for the new
fiscal year. The letter will inform you of the significant changes in revenues and
expenditures, future concerns and the financial situation of the City.
Introduction
This section contains general information of the City such as millage value, property tax
based on taxable value, schedule of new financing, a three year comparison of personnel
complement, "All Funds"total of the City, and a summary of the Capital Improvement
Plan for FY 2004.
General fund
The first sixteen pages of this section provide information regarding the forecast of FY
2003 General Fund surplus and its fund balance before the implementation of
Governmental Accounting Standard Board Statement 34, the revenue forecasts and a
description of where the revenues are derived from, the General Fund expenditures by
functions and line items, a summary of capital outlays, and a summary of program
' modifications. Program Modifications are requests submitted by the Department which
is different from the current operation. It can be a request for an additional level of
service, manpower or programs.
After these summary sheets, the document is divided by functions:
General Government: Mayor and Commission, Office of the City Manager,
Office of the City Clerk, Department of Finance, Department of Human
Resources and Risk Management.
Department of Community Development: Code Enforcement, Planning and
• Building Division.
' 1
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Department of Fire Rescue Services
f o Department Public Services: Administration, Cemetery, Construction and
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Maintenance, Fleet Management, Streets, Parks Maintenance and Solid Waste
Division.
Department of Recreation
Contractual Services: City Attorney and Police Service (Broward Sheriff Office) '
Each Departmental Budget consists of the following information:
1) Organization Chart.
2) Department's Program Description which includes Services, functions and '
activities, FY 2003 achievements, identified issues, FY 2004 key
objectives, performance measurements and a personnel summary.
3) A three year comparison of the budget: FY 2002 Actual, FY 2003
Revised Budget and FY 2004 Proposed Budget.
4) If any department has more than one division, the division budget is also
included.
Enterprise Fund
three rise funds: Water Fund
The City has t er_te_*p , Sewer Fund and Stormwater Fund.
Each fund budget will contains the same type of information as indicated for the General
Fund.
Capital Projects Fund
The Capital Projects Fund is to account for all capital improvement projects that will cost
more than $25,000 or requires more than one year of funding.
Other Funds
According to Auditor General all expenses by the City has to be budgeted. Included
under this tabulation are Donation Fund, Debt Service Fund, Grant Fund and Tree
Preservation Fund.
Appendix
This provides a description of all funds and how they are classified. It also provides a
glossary that gives a brief explanation to some of the terminology used in this budget
document.
•
2
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August 30 2003
i 1904 2004 g '
Honorable Mayor, Vice Mayor and
' Members of the City Commission,
City officials
City of Dania Beach.
Mayor Robert Anton
Vice-Mayor C.K.McElyea
Commissioner R unn Honorable Mayor, Vice Ma or and Members of the Commission Commissionerner Pat Pat Flury y , y ,
Commissioner Bob Mikes
City Manager Ivan Pato I am pleased to present for your consideration the proposed budget for
Centennial Committee fiscal year beginning October 2003. At my request, the Department of
Committee Chair Finance conducted a thorough analysis of the City of Dania Beach's current
Commissioner Pat Flury financial condition. This proposed budget reflects that as well as the needs for
Honorary Chair Fiscal year 2003-2004. After the budget workshop held on July 24, 2003, we
Vice-Mayor C.K.McElyea have revised the proposed budget and incorporated some of the changes
Committee Members requested by the Commission. These changes include the elimination of the
John Etling Economic Development Division and provided for a $5,000 contribution to
Linda Fry
Gary Garofalo the Main Street, $15,000 contribution to the Memorial Health Care System,
Patty Hart Stacey Hoey reduction in some overt g
overtime and training accounts and increase of certain
Thomas Tisdale projected revenues. As the Chief Executive Officer of the City, I remain
Lisa Young
Joe Van Eron committed to strict fiscal disciplines while continuing to provide the essential
Mimi Walden levels of service our residents have come to expect.
Event Production
Vitality Special Events General Fund Expenditures
The FY 2004 proposed budget is balanced at the present millage rate
of 6.39, the same millage rate as FY 03.
' According to Certified Taxable Value issued by the Property
Appraiser's Office on July 1, the City of Dania Beach taxable property value
' increased by 10.21% when compared to FY 2003 and the roll back rate is
calculated at 5.86 mill. The additional revenue generated between 5.86 mill
and 6.39 mill is approximately $1,036,175.
3
Centennial Headquarters
28 North Federal Highway•Dania Beach• Florida•33004 • (954)929-1211 • Fax(954) 929-1811
www.daniabeachcentennial.com
The FY 2004 proposed General Fund Budget totals $28,191,260 a
' 4.31% increase over FY 2003. Personnel services, which includes all fringe
benefits requires a 11.47% increase which is equivalent to $1,218,506. This
increase is due to compliance with the existing union contracts which
' provides a 3.5% COLA for all employees and an increase in employer's
pension contributions for both the General Employee Plan and the Police and
Firefighters Plan in the amount of$462,251. In addition, an increase of 5%
' in health insurance premiums and a 15% increase in the worker's
compensation premiums are also funded in this proposal. Proposed staffing
changes include a Records Specialist position requested by the City Clerk
' which is funded by eliminating the existing part-time administrative assistant
position. We are requesting continuation of the funding of a temporary full-
time position in the Building Division to address the additional workload on
permits issuance and records management. Further, the Director of Public
Services and his administrative staff, which have historically been charged
one hundred percent to the Water and Sewer Fund is now being allocated
' accordingly in the proposed FY 2004 budget. The allocation recommended
by the Director of Public Services is as follows: General Fund 45%, Water
Fund 30%, Sewer Fund 15% and Stormwater Fund 10%.
The General Fund proposal also includes a$90,931 issuance of debt
® for the major capital outlay projects and provides funding for some program
' modifications. Program Modifications are new requests submitted by the
departments that are above the current level of funding. The proposed FY
2004 budget also includes funding for a six month period for the operation of
tthe now P.J. Meli Aquatic Center presently scheduled to be completed in
January, 2004. Resources for the Centennial Celebration will be derived
from sponsorships and donations. Funding for airport related expenses is
proposed at $92,000.
General Fund Revenues
There are three major sources of revenues that I wish to bring to the
attention of the Commission.
1. Fire Assessment Fee
Based on the calculation performed by the Department of
Finance, in order to derive the same fire assessment revenue
levied in FY 2003 and with the reduction of the present
subsidy of the nursing home category in the amount of
$85,413, the residential rate should be increased from the
current $87 to $90 per year. The Commission at the July 24
budget workshop established a"not to exceed rate" of$91,
which generated approximately an additional $32,000.
4
' 2. Backflow permit fee
In the past the City directed this revenue source of
approximately $34,000 to the General Fund. This revenue
' however needs to be properly recognized in the Water Fund
since the expenses incurred are in that fund.
3. Interfund Transfers
In FY 2003 the City transferred $740,000 from the Water and
Sewer Fund to the General Fund to cover overhead costs
t incurred in the General Fund. The analysis performed by the
Department of Finance however cannot justify this past
practice. Actual calculation indicates a need to transfer
$409,786 in the proposed FY 2004 budget, a decrease of
$329,320 over FY 2003.
' Capital Projects Fund
The Five.Year Capital Improvement was submitted to the City
' Commission in late March. The proposed FY 2004 budget requests funding
for six projects totaling $1,662,500. This does not take into consideration
projects to be funded through the enterprise funds. Of this proposal $368,000
' ® is derived from the General Fund, $1,232,500 from loan proceeds and
$62,000 from Parks Impact Fees.
' Stormwater Fund
The proposed FY 2004 budget includes an annual increase of$3 per
equivalent residential unit(ERU). This proposed division's budget (which
excludes the construction improvements of the southeast areas) amounts to
$647,645, an increase of 36%when compared to FY 2003. The proposed
increase includes the following: a 8% increase in personnel (and related
costs) and a 11% increase in operating expenses. At present we are projecting
negative retained earnings of$393,034 by September 30, 2003. The
proposed FY 2004 budget addresses this issue by establishing a contingency
fund of$100,000 to replenish the retained earnings. The resources for the
infrastructure improvements to the southeast areas in the amount of
$725,000, is funded through the State Revolving Loan Program in the amount
of$625,000 and $100,000 from the Stormwater utility fees. We will not be
incurring this debt service until the project is finished and therefore no
funding is provided for in the proposed FY 2004 budget.
0
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Water Fund
The Water Fund, excluding the capital improvement programs for the
water storage replacement and the upgrade to the water plant amounts to
$2,422,716, a decrease of$73,078 in operating expenses. In FY 2003,
$211,595 was re-appropriated from retained earnings to balance the budget.
This FY 2004 proposed budget does not include any re-appropriations from
retained earnings but it requires a 1% increase in rate. Accordingly, we are
recommending a 5% rate increase to begin funding for the debt service
related to infrastructure improvements estimated at $10 million dollars
scheduled to begin construction in the next five years. The Director of Public
Services submitted two program modifications for two additional temporary
positions. These are the Compliance Officer and the Compliance Inspector.
These two positions are required for compliance under the Federal, State and
County.administrative codes. These two positions are being funded from the
' permitting revenues that will be implemented.
Sewer Fund
The Sewer Fund, without capital projects and depreciation expenses,
amounts to a decrease of$247,948 when compared to FY 2003. This is
® mainly attributed to the reduced amount of interfund transfers to the General
Fund and a lower reserve required from the revenue derived from the 3 cents
gas tax. In FY 2003, the budget utilized $190,000 from retained earnings to
balance the budget. Our projections of year-end expenditures indicate a
depletion of$110,000 instead of$190,000. We are projecting retained
earnings (after depreciation expenses) for fiscal year ending September 30,
' 2003 at $372,778. We are recommending the elimination of the maximum
consumption (12,000 gallons) for each residential unit in FY 2004. This will
generate approximately an additional $40,000 in revenue. In addition we are
' recommending a 5.5% rate increase to fund the proposed FY 2004 budget.
Included in this proposed FY 2004 budget is the necessary funding to
perform a rate study which will address the financial condition and rate
structures of both the Water and Sewer Funds.
The proposed budget represents a realistic forecast of the city's
operating revenues and expenses. Additionally, strong management
oversight, improved cost efficiencies and sound budget management methods
enabled us to carry forward surplus funds in FY 2003 to balance the FY 2004
proposed budget. Better management of our limited resources will allow us
to continue to provide and improve all of our essential services.
•
6
We face difficult challenges ahead. The rising costs of benefits,
insurance and uncertainty about the economy will continue to pose
significant challenges; we have a strong management team in place ready to
' deal with it. My staff and I are prepared to work with you not only to meet
these challenges but continue to bring more efficiency and increased
productivity in our delivery of services.
I look forward to working closely with the Commission as it
determines the vision and policies that set the course for the future of this
' great city and the celebration of Broward County's First Centennial City, the
City of Dania Beach.
Sincerely,
i /
v n Pato
City Manager
1
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7
City of Dania Beach
Millage Summary
Millage t M age Rate
FY 2004 FY 2004 Increase over
Rolled Back Rate Proposed Rate Rolled Back Rate
Operating Millage 5.038 5.568
Debt Service Millage 0.822 0.822
(within 10 mill)
Total Millage 5.86 6.39 9.04°!°
Millage Value
Mills Revenue Generated
Gross Net(95% of Gross)
1.00 $1,918,515 1,822,589
• 0.75 $1,438,886 ' 1,366,942
' 0.50 $959,257 911,294
0.25 $479,629 455,647
Property Tax
Assessed Value Millage Rate Property Tax with Homestead
$200,000 6.39 $1,118
$150,000 $799
$114,000 $569
$90,000 $415
s- ,
•
8
Personnel Complement
DEPARTMENT JFWAMENDED FY 2002 AMENDED BY 2003 PROPOSED FY 2004
FT PT* TEMP FT PT* TEMP11 FT PT* TEMP
11
City Commission 5 5 5
,City Manager 4 5 4
Economic Development 1 1 0
City Clerk 2 2 0.5 3
Finance 6 6 6
Information Services 3 2 2
Administrative Services 2 3 3
Fire-Rescue 53 55 55
Community Development 11 14 14
Building 7 7 1 7 1
Recreation (Administration) 6 6 6.07 5 3.69
Recreation (Beach) 6 6 3.85 6 3.85
Recreation (C.W. Thomas) 0.95 1.09
Recreation (I.T. Parker) 1.29 1.32
Recration (PJM Aquatic Center) 0 2.03
Public Services Administration 6
Construction and Maintenance 3 3 3
Streets 9 10 10
Garage 1 1 1
Cemetery 1 1 1
Park Maintenance 2 2 3 •
Stormwater Management 5 5 5 ,
Water Accounting and Billing 3 3 0.5 3 0.5
Water Plant 6 7 6
Water Distribution 6 6 5
Sewer Accounting and Billing 2 2 0.5 2 0.5
Sewer Collection 7 7 5
TOTAL 151 159 13.66 1 160 12.981 1
* Part-time position in Full-time Equivalency
Proposed Changes in Fiscal Year 2004
Addition of-
1 Records Specialist (reference page 52)
1 Compliance Inspector (reference page 130)
1 Compliance Officer (reference page 131)
Reduction of:
1 Administrative Technician (PT) (reference page 52)
1 Economic Development Director
1 CRA Director
Reclassification of:
Recreation Program Coordinator from Rec. Admin. to Parks Maintenance (reference Public Service Org.chart)
Accounting Manager to Accountant (reference Finance Organization chart)
Accounting Specialist to Accountant (reference Finance Organization chart)
Budget Analyst to Assistant Finance Director (reference Finance Organization ch
Purchasing Agent to Purchasing & Contracts Co-ordinator (reference Finance Organization ch
9
FV 04 Schedule of New Financing
Projects Fund
1 Amount
3 Year Program
Computer General Fund $46,000
Air Conditioning General Fund $20,000
Barcoding System & Equipment General Fund $11,000
Code Enforcement System & Equipment General Fund $13,930
Totals $90,930
Annual Debt Service - (based on 4.0%) $32,767
x4
5 Year Program
Replace 1986 Pierce Arrow Fire Engine Capital Projects Fund $410,000
Annual Debt Service - (based on 4.50%) $92,875
10 Year Program
Frost Park Renovation Capital Projects Fund $822,500
Annual Debt Service (based on 4.75%) $105,228
20 Year Program (State Revolving Loan Program)
Water Storage Tank Replacement Water Fund $2,013,000
Water Plant Upgrade Water Fund $456,000
Southeast Stormwater Improvements Stormwater Fund $625,000
Total $3,094,000
Annual Debt Service (based on 3.2%) $211,830
10
FV 2004 All Funds Totals
i
•
1
1 Contingency/Reserve,
Interfund Transfers, $1,083,593(3%)
$1,898,115(5%) J Personal Services,
Capital Outlay, I—_ / $13,721,067(35%)
$5,317,000(13%)�
Debt Service,
1 $1,442,380(4%)
1 Operating Expenses,
$16,141,937(41%)
•
Total Budget: $39,604,093
All Funds includes the following: General Fund, Water Fund, Sewer Fund, Stormwater Fund and Capital
Projects Fund
Funds not included are: Grants, Donations,Tree Preservation and Debt Service Fund
1
1
1
1
•
> >
1
Citywide - All Funds
' Line Item FY 2002 FY 2003 FY 2004
Actual Revised Proposed
11-10 Executive Salaries $84,194 $85,814 $95,273
' 12-10 Regular Salaries $6,211,165 $7,061,773 $7,296,874
13-10 Part-time Salaries $269,492 $276,867 $275,704
14-10 Overtime $392,111 $382,500 $368,040
15-10 Longevity Pay $272,417 $292,332 $319,206
15-20 State Incentive $10,940 $11,000 $15,602
15-30 Extra Fire Duties $3,681 $0 $80,000
15-40 Accrued Leave Buyback $434,942 $342,142 $261,575
21-10 FICA Taxes $522,943 $611,405 $619,657
' 21-20 Medicare Taxes $126,180 $142,395 $144,572
22-10 Retirement Contributions $1,039,094 $1,475,137 $1,919,733
23-10 Life & Health Insurance $1,409,443 $1,368,152 $1,880,443
24-10 Worker's Compensation $463,915 $393,487 $434,386
25-10 Unemployment Compensation $0 $7,5001 $10,000
r31-20
Professional Service $7,476,328 $8,609,445 $7,749,584
Other Legal Services $13,365 '$94,000 $136,500
t31-30 Consultant Engineers $19,680 $70,125 $122,000
31-40 Code Enforcement/Lien Legal Service $140,384 $130,200 $100,000
31-50 Airport Consultants/Legal $112,170 $107,650 $92,600
31-60 Community Bus $114,912 $123,000 $123,000
31-70 Pre-employment phyiscals/checks $0 $18,500 $12,272
32-10 Accounting and Auditing $66,628 $83,207 $56,000
34-10 Contractual Services $3,261,748 $3,655,940 $3,676,790
40-10 Training & Per Diem $73,535 $106,775 $93,382
40-20 Education Reim/Re-certification $0 $0 $37,074
11
40-30 Expense Account $51,618 $82,400 $81,800 --
41-10 Telephone $109,472 $116,101 $99,098
41-20 Postage $44,448 $46,600 $54,970
43-10 Water $30,687 $34,150 $37,670
43-20 Electricity $423,102 $414,900 $477,440
43-30 Natural Gas $1,025 $1,300 $1,320
IF 44-10 Equipment Rentals $40,8871 $50,4491 $44,820
i
12
Citywide - All Funds
FFY 2002 FY 2003 FY 20041 17Line Item Actual Revised Proposed
44-20 Trailer Rentals $21,133 $24,100 $16,685
44-30 Miscellaneous Rentals $56,637 $94,760 $101,331
45-10 Insurance Coverage $388,6531 $541,384 $576,319
45-20 Judgements & Settlements $446,322 $12,000 $30,0001
46-10 Mtn. of Equipment $86,283 $148,989 $150,153
46-20 Mtn. of Communication Equip. $8,700 $14,000 $11,340)
46-30 Mtn of Vehicles $134,700 $168,900 $142,944
46-40 Mtn. of Buildings $83,672 $73,021 $73,059
46-50 Mtn, of Grounds $204,528 $361,011 $258,726
46-60 Mtn. of Utilities $890,309 $378,229 $310,000
47-10 Priniting & Binding $24,691 $33,4351 $37,715
48-10 Promotional Activities $62,531 $120,000 $88,575
49-10 County Recording Fee $3,100 $3,050 $11,635
49-20 Legal & Display Advertisements $86,973 $69,800 $43,670
49-30 Permit/License Fees $1,823 $3,425 $36,960
51-10 Office Supplies $43,354 $59,980 $40,245
52-10 Gasoline $70,311 $129,045 $114,2201
52-20 Miscellaneous Supplies $383,706 $371,382 $295,587 •
52-30 Computer Software $55,731 $35,386 $38,430)
52-40 Chemicals Supplies $148,216 $146,200 $159,400
52-50 Uniforms $53,639 $59,517 $40,057
52-60 Building Supplies $55,765 $67,321 $42,560
52-70 Medical Supplies $0 $0 $58,400
53-10 Road Materials & Supplies $28,314 $15,000 $24,000
54-10 Books, Subscriptions, Publications $5,285 $7,425 $11,208
54-20 Memberships $16,612 $24,550 $22,399
59-10 Depreciation $521,798 $133,488 $380,000
61-10 Land $0 $7,000 $0
62-10 Buildings $5,101 $1,391,724 $1,274,000
63-10 Improvements other than Buildings $14,260 $1,083,915 $3,360,000
64-10 Computer $2,848 $152,975 $62,411
64-20 Vehicles $0 $177,494 $485,600
64-30 Machines & Equipment $66,438 $4681207 $133,489
64-40 Office Furniture $83,109 $0 $1,500
13
Citywide @ All Funds
FY 2002 FY 2003 FY 2004
Line Item Actual Revised Proposed
71-10 Principal $616,436 $832,819 $1,160,606
72-10 Interest $130,494 $394,250 $281,775
:Aids
®81-10 to Government Agencies $0 $0 $081-20 to Private Organizations $0 $0 $30,000
- + ® + ® ' 1 '� 1 1 Ile
91-10 Transfer to General Fund $684,356 $758,098 $409,786
91-20 Transfer to Grant Fund $18,000 $120,000 $170,750
91-30 Transfer to Capital Projects Fund $0 $443,065 $895,564
91-40 Transfer to Water Fund $191,000 $105,182 $105,000
91-50 Transfer to Sewer Fund $191,000 $105,180 $105,000
91-60 Transfer to Stormwater Fund $0 $241,613 $0
91-70 Transfer to Self-Insurance Fund $50,000 $555,200 $0
91-80 Transfer to Debi Service Fund $207,7551 $210,025 $212,015
99-10 Contingency $0 $285,399 $608,634
y� 99-20 Reserve for Fire-Rescue $0 $126,586 $236,559
' 99-30 Reserve for Comprehensive Plan $0 $0 $153,400
99-40 Reserve for Impact Fees $0 $0 $0
' 99-50 Reserve for Sewer $0 $153,369 $85,000
® OR1 e :
TOTALS $29,364,088 1$36,902,745 $39,604,093
s
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15
General Fund
Estimated Revenues
Ad Valorem Taxes $10,680,198
' Sales & Use Tax $394,763
Franchise/Utility Taxes $5,186,092
Licenses/Permit Fees $1,302,141
Intergovermental Revenues $2,026,792
Charges for Services $2,569,354
' Fines & Forefeitures $580,665
Assessments/Impact Fees $2,259,439
Miscellaneous Revenues $1,023,303
tOperating Transfers $840,426
Non-Operating Revenues $182,983
Total Revenues $27,046,156
Estimated Expenses
General Government $5,447,054
Public Safety $14,426,271
Physical Environment $1,869,439
-� Transportation $1,292,176
Recreation Services $1,780,816
' Operating Transfers Out $1,630,265
Total Expenditures $26,446,021
Estimated Surplus/Deficit $600,135
Other Revenue Sources
Reserve for Fire Station $153,231
Recreation Impact Fees $384,000
Fire Impact Fees $150,000
Police Impact Fees $39,892
16
General Fund
Undesignated Fund Balance
Available Fund Balance as of 9/30/02 $2,094,570
Reclass $500,000 to Designated Fund Balance for Airport Issue ($500,000)
Available Fund Balance as of 5/30/03 $1,594,570
Estimated Surplus for FY 2003 $600,135
Projected Fund Balance as of 9/30/03 $2,194,705
Reappropriated to balance FY 2004 budget ($597,652)
Projected Fund Balance as of 10/01/03 $1,597,053
Designated Fund Balance
Fire Impact Fees
Fund Balance as of 9/30/02 $32,024
FY 2003 Appropriations ($49,331)
Estimated FY 2003 Additions $150,000
Projected Fund Balance as of 10/1/03 $132,693
Recreation Impact Fees
Fund Balance as of 9/30/02 $47,560
FY 2003 Appropriations ($108,000) 1
Estimated FY 2003 Additions $384,000
Projected Fund Balance as of 9/30/03 $323,560
FY 2004 Appropriations for CIP Projects ($157,750)
Projected Fund Balance as of 10/1/03 $165,810
Police Impact Fees
Fund Balance as of 9/30/02 $14,850
FY 2003 Appropriations ($22,705)
Estimated FY 2003 Additions $39,892
Projected Fund Balance as of 10/1/03 $32,037
Fire Reserve
Fund Balance as of 9/30/02 $153,584
Estimated FY 2003 Additions $153,231
Projected Fund Balance as of 10/1/03 $306,815
Airport Related Issue
Projected Fund Balance as of 10/1/03 $500,000
J
17
FY 2004 General Fund Revenue Sources
' Assessments/Impact
Fees, Miscellaneous
$2,328,463 (8%) � Revenues,
Charges for $1,274,266 (5%)
Services, $2,682,800
(10%)
}� Ad Valorem Tax,
Licenses/Permit $11,668,343 (41%)
� urv� �� �j � `� n
Fees, $1,326,285 "� '
(5%)
Interfund Transfers,
$409,786 (1%) Reappropriated Fund
' Franchise/Utility Balance,
Taxes, $760,402 (3%)
Intergovernmental $5,119,858(18%)
Revenues,
$2,621,057 (9%)
' Total Budget: $28,191,260
1
>g
FY 2004 General Fund Projected Revenue
Account# Account Description FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
001-0000-311-01.00 Current Ad Valorem Tax $9,672,805 $10,829,234 $12,259,308 13.21%
001-0000-311-02.00 Discount -$333,045 -$331,507 -$612,965 84.90%
001-0000-311-03.00 Delinquent Property Tax $28,098 $24,471 $22,000 -10.10%
001-0000-312-41.00 Local Option Gas Tax $233,183 $252,763 $306,000 21.06%
001-0000-312-42.01 Additional Gas Tax-3 cents $123,634 $0 $153,400
001-0000-312-42.02 Community Bus-5th cents gas tax $82,800 $82,000 $83,000 1.22%
1 -
001-0000-313-10.00 Electricity Franchise $874,137 $1,439,036 $1,480,000 2.85%
' 001-0000-313-40.00 Gas Franchise $19,984 $23,099 $24,000 3.90%
001-0000-314-10.00 Electricity Utility $1,752,447 $1,833,054 $1,900,000 3.65%
' 001-0000-314-30.00 Water Utility $267,677 $267,434 $305,000 14.05%
001-0000-314-70.00 Gas Utility $19,822 $20,016 $21,000 4.92%
001-0000-314-80.00 Propane Gas Utility $14,386 $15,453 $18,000 16.48%
' 001-0000-315-00.00 Telecommunication Simplification Tax $1,509,773 $1,400,000 $1,371,858 -2.01%
e•
• 001-0000-321-01.00 Occupational Licenses $435,821 $425,393 $450,000 5.78%
001-0000-322-01.00 Building Permit Fees $441,613 $500,282 $662,285 32.38%
' 001-0000-329-01.01 Others Building &Zoning Revenues $46,936 $53,928 $50,000 -7.28%
001-0000-329-01.90 Contractor's Registration Fees $135 $11,337 $0 -100.00%
001-0000-329-01.02 Variances/Appeals Application Fees $23,577 $25,410 $25,000 -1.61%
' 001-0000-329-01.03 Landscape Plan reviewstinspections $79,536 $157,298 $50,000 -68.21%
001-0000-329-02.01 Utility Permit Fee $17,727 $13,453 $4,000 -70.27%
' 001-0000-329-02.02 Solid Waste Permits $57,539 $84,377 $85,000 0.74%
0 01-000 1-335-12. 00 State Revenue Sharing $383,214 $452,605 $489,975 8.26%
' 001-0000-335-14.00 Mobile Home License Fee $7,108 $6,981 $6,500 -6.89%
001-0000-335-15.00 Alcoholic Beverage License Fee $22,279 $19,938 $18,000 -9.72%
' 001-0000-335-18.00 Half-cents Sales Tax $1,171,880 $1,506,896 $1,530,323 1.55%
001-0000-335-20.00 Firefighters Supplement $10,990 $9,919 $11,760 18.56%
001-0000-335-20.90 Fire Revenue Sharing $0 $13,000 $0 -100.00%
001-0000-335-49.00 Motor Fuel Rebate $6,811 $5,067 $5,600 10.52%
001-0000-338-01.00 City Share of County License $16,6091 $17,386 $16,500 -5.10%
' 001-000U-338-00.90 City Share of Road Repairs $500,000 $0 $0
19
FY 2004 General Fund Projected Revenue
Account# Account Description FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
001-0000-341-90.01 Lien Inquiry $22,775 $17,196 $22,800 32.59%
001-0000-342-20.01 False Alarm Response $34,950 $0 $12,000
001-0000-342-20.02 Fire Inspection Fees $111,225 $126,048 $110,000 -12.73%
001-0000-342-20.03 Fire Details $0 $0 $96,000,
001-0000-342-60.01 EMS Transport Fees $665,304 $403,574 $410,000 1.59%
001-0000-343-40.01 Garbage and Penalty $880,845 $903,644 $916,650 1.44%
001-0000-343-40.02 Garbage and Penalty-Griffin $598,515 $712,035 $682,395 -4.16%
001-0000-343-40.03 Recycling Revenues $0 $0 $26,000 '
001-0000-343-80.01 Grave opening and closing $24,345 $22,319 $17,000 -23.83%
001-0000-343-80.02 Install Cemetry Markers $2,550 $2,493 $1,500 -39.83% '
001-0000-343-90.03 Lot Mowing/clearing $32,081 $32,078 $34,000 5.99%
001-0000-344-50.01 Parking fees $229,118 $190,318 $275,000 44.50% '
001-0000-347-20.90 Program Fees $1,843 $10,208 $0 -100.00%
001-0000-347-20.01 Recreation Fees $2,697 $17,332 $4,000 -76.92%
001-0000-347-20.02 Afterschool Program $1,337 $1,350 $0 -100.00%
001-0000-347-20.03 Summer Program $13,767 $0 $14,175
001-0000-347-20.04 Civic Center Rental Fees $55,124 $52,967 $52,000 -1.83% . '
001-0000-347-20.05 Special Events $0 $0 1 $3,280
001-0000-347-20.06 P.J. Meli Pool $0; $0 $6,000 ,
001-0000-351-01.01 Court Fines $189,769 $169.881 $205,000 20.67%
001-0000-354-01.01 Parking Violations $45,286 $84,905 $76,030 -10.45%
001-0000-354-01.02 Code Violations $200,796 $135,565 $180,000 32.78%
001-0000-354-01.03 Vehicle Impoundment $71,650 $89,314 $92,000 3.01% '
• �'
001-0000-361-10.01 General Fund Interest $112,871 $110,000 $116,000 5.45% ,
001-0000-361-10.02 Fire Reserve Interest $2,073 $1,000 $1,500 50.00%
001-0000-361-10.03 Cemetry Interest $11,741 $24,000 $9,000 -62.50%
7-36201.01 Harbour Towne Lease $141,778 $141,399 $141,339 -0.04%
01.02 Pier Lease $52,244 $50,023 $54,600 9.15%
01.03 Seatech $30,611 $30,610 $30,610 0.00%
01.04 Beach Grill $24,000 $21,500 $24,000 11.63%
-02.01 Bus Shelter Advertising $3,810 $3,049 $11,000 260.77%
001-0000-362-02.02 Sprint PC Tower $0 $0 $25,200
20
FY 2004 General Fund Projected Revenue
Account# Account Description FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
001-0000-363-01.01 Fire Assessment $2,058,823 $2,119,403 $2,066,904 -2.48%
001-0000-363-01.02 Fire Assessement Reserve $151,511 $156,559 $156,559 0.00%
001-0000-363-22.01 Police Impact Fee $14,850 $22,705 $28,000 23.32%
001-0000-363-22.02 Fire Impact Fee $32,024 $49,331 $40,000 -18.92%
001-0000-363-27.01 Recreation Impact Fee $47,560 $108,000 $37,000 -65.74%
�-
001-0000-364-01.01 Cemetry Plots-Eastside 77 $7,723 $9,213 $6,000 -34.87%
' 001-0000-364-01.02 Cemetry Plots-Westside $11,078 $11,569 $11,000 -4.92%
001-0000-366-01.01 Health and Life Insurance Contributions $194,508 $125,000 $104,467 -16.43%
001-0000-369-01.01 Miscellaneous $40,208 $365,659 $34,013 -90.70%
001-0000-369-02.01 Insurance Reimbursements $21,283 $20,484 $35,818 74.86%
001-0000-369-00.03 Main Street Reimbursement $7,500 $103,699 $0 -100.00%
001-0000-369-02.02 BSO Pension Reimbursements $33,845 $38,213 $12,558 -67.14%
001-0000-369-02.03 BSO Utilities $15,262 $13,9451 $13,200 -5.34%
001-0000-381-01.03 Transfer from CIP Fund $0 $18,992 $0 -100.00%
001-0000-381-01.04 Transfer from Water Fund $341,747 $369,087 $224,373 -39.21%
001-0000-381-01.05 Transfer from Sewer Fund $342,609 $370,019 $185,413 49.89%
' 001-0000-381-00.03 Transfer from Perpetual Care $0 $82,328 $0 -100.00%
001-0000-384-00.00 Debt Proceeds $443,156 $182,983 $90,931 -50.31%
001-0000-389-90.01 Reappropriated Fund Balance $0 $347,405 $597,652 72.03%
001-0000-389-90.03 Reappropriated Recreation Impact Fee $0 $0 $162,750
Total Revenue $24,814,2691 $27,025,725 $28,191,260 4.31%
21
REVENUE SOURCES
Ad Valorem Tax
The Broward County Property Appraiser's Office provides the City's assessed and
taxable value of the property within the boundary of the City of Dania Beach. Each year t
in September, the City sets a millage rate at which the property owners are taxed
accordingly. Each mill generates $1 of tax revenue for every$1,000 of taxable property
value. Taxable value may differ from assessed value because of exemptions, the most
common of which is the $25,000 homestead exemption, and also another additional
$25,000 exemption for owners who are over 65 years of age. The maximum millage a
City can levy is 10 mills. Further under the "Save our Home" (Amendment 10), all
homestead exempt property can only have an annual increase of assessed value by either
3%or the CPI whichever is less. The final assessed value provide by Broward County on
July 1, 2003 for the City of Dania Beach indicates a taxable value of$1,918,514,541,
an increase of 10.2 % from last year. The rollback rate (which generates the same
revenue as the previous year) is 5.86 mill. The proposed FY 2004 millage is 6.39 mill,
which is the same rate for FY 2003. This will generate $11,646,343 in revenue.
Fire Rescue Assessment
The fire rescue assessment is determined by taking the average number of response calls
for a category of dwelling (such as residential, commercial, industrial, assembly, etc) and
dividing the revenue to be generated accordingly. For example, the average percentage
of call volume for the residential home is 54.25%. Therefore, according to assessment
laws requiring a fair apportionment, the residential community could pay up to a
maximum of 54.25% of the net costs of the Fire services. This total is then divided by
the number of dwelling units. In FY 2004, the proposed rate for the residential home is
$91 per year.
Franchise & Utility Taxes
The City collects two types of franchise fees: Electricity and Gas. Since FY 2002, the
telephone franchise, telephone utility tax and cable television franchise are collected by
the Department of Revenue under the Telecommunication Simplification Tax and
redistributed to each municipality. Under Florida Statute, cities can levy a maximum of
10% for each utility. City of Dania Beach currently levies utility taxes on water, gas,
electricity and telephone. The total anticipated franchise and utility taxes for FY 2004 is
$5,119,858.
Licenses and Permits
Licenses and Permits are projected to be $1,326,285 in FY 2004. This revenue is
generated from the issuance of occupational licenses within the City and insurance
companies who issue insurance policies to residents or business within the City
22
' boundaries. Building permit categories include: electrical, plumbing, structural,
mechanical, plan review and pre-occupancy inspections. This category also includes
Solid waste permits for commercial haulers.
Intergovernmental Revenue
The City receives revenue from the State of Florida and Broward County. The State
distributes Half-Cent Sales Tax, Mobile Home License and State Revenue Sharing.
' Population of the city is one of the basis factors in the calculation of the distribution of
these funds. Revenue projected in this category for FY 2004 is $2,078,657.
' Charges for Services
This category includes all fees generated from services provided by the City. This
' includes recreation fees, garbage services, EMS transport fees, lien inquiry, etc. A
projected amount of$2,682,800 will be generated in FY 2004.
Fines & Forfeitures
$553,030 is projected to be generated from Court fines and other citations of violating
City's code. These include parking violations, code enforcement and vehicle
impoundments issued by the City.
iOther Revenues
Any revenues that the City receives not identified in the above categories are included in
' this category. This includes interest earnings, rental of city properties, loan proceeds etc.
•
23
FY 2004 General Fund Y Expenditures b Categories
p 9
•
1
' Interfund Transfers,
$1,488,329(5%) Contingency/Reserve
$81�3 (3%)
Capital Outlay,
$299,500(1%)
Personal Services,
�$11,838,385(42%)
*� Y
5'.
Operating Expenses,
' $12,953,781 (46%) Debt Service,
$792,675(3%)
' Total Budget: $28,191,260
t
r
•
' 24
General Fund Line Item Summary
' Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
11-10 Executive Salaries $84,194 $85,814 $95,273 11.02%
12-10 Regular Salaries $5,335,759 $6,036,946 $6,305,935 4.46%
13-10 Part-time Salaries $269,492 $263,867 $254,409 -3.58%
14-10 Overtime $297,788 $299,000 $283,040 -5.34%
15-10 Longevity Pay $233,745 $256,320 $279,455 9.03%
15-20 State Incentive $10,940 $11,000 $15,602 41.84%
15-30 Extra Fire Duties $3,681 $0 $80,000
15-40 Accrued Leave Buyback $409,481 $296,642 $225,075 -24.13%
21-10 FICA Taxes $449,313 $524,604 $536,284 2.23%
21-20 Medicare Taxes $108,841 $122,807 $125,401 2.11%
22-10 Retirement Contributions $912,065 $1,275,193 $1,667,660 30.78%
23-10 Life & Health Insurance $1,117,542 $1,100,067 $1,573,552 43.04%
24-10 Worker's Compensation $403,9661 $340,116 $386,696 13.70%
25-10 Unemployment Compensation $0 $7,5001 $10,000 33.33%
• • :e e
31-10 Professional Service $7,400,981 $8,054,695 $7,7 33,084 -4.37%
31-20 Other Legal Services $13,365 $94,000 $136,500 45.21%
31-30 Consultant Engineers $15,960 $30,000 $31,000 3.33%
31-40 Code Enforcement/Lien Legal Service $140,384 $130,200 $100,000 -23.20%
31-50 Airport Consultants/Legal $112,170 $107,650 $92,600 -13.98%
31-60 Community Bus $114,912 $123,000 $123,000 0.00%
31-70 Pre-employment phyiscals/checks $0 $18,500 $12,272 -33.66%
' 32-10 Accounting and Auditing $47,349 $62,750 $45,450 -27.57%
34-10 Contractual Services $1,636,915 $1,889,740 $1,883,611 -0.32%
40-10 Training & Per Diem $67,629 $97,925 $78,882 -19.45%
40-20 Education Reim/Re-certification $0 $0 $33,574
40-30 Expense Account $49,084 $76,400 $78,500 2.75%
' 41-10 Telephone $97,430 $97,001 $84,200 -13.20%
41-20 Postage $32,555 $32,000 $38,320 19.75%
43-10 Water $30,687 $34,150 $37,670 10.31%
43-20 Electricity $295,430 $296,150 $339,080 14.50%
' 43-30 Natural Gas $1,025 $1,300 $1,320 1.54%
44-10 Equipment Rentals $38,008 $43,149 $42,344 -1.87%
• 44-20 Trailer Rentals 1 $11,224 $14,100 $9,960 -29.36%
44-30 Miscellaneous Rentals $52,869 $89,260 $97,481 9.21%
25
General Fund Line Item Summary
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
45-10 Insurance Coverage $327,493 $458,918 $484,686 5.61%
45-20 Judgements &Settlements $446,322 $12,000 $30,000 150,00%
46-10 Mtn. of Equipment $40,589 $78,789 $66,553 -15.53%
46-20 Mtn. of Communication Equip. $8,700 $13,000 $11,115 -14.50%
46-30 Mtn of Vehicles $113,109 $135,900 $124,094 -8.69%
46-40 Mtn. of Buildings $83,630 $60,263 $63,5091 5.39%
46-50 Mtn. of Grounds $141,611 $271,489 $219,046 -19.32%
46-60 Mtn. of Streets $840,985 $266,607 $220,000 -17.48%
47-10 Priniting & Binding $18,394 $25,435 $31,115 22.33%
48-10 Promotional Activities $62,531 $120,000 $88,575 -26.19%
49-10 County Recording Fee $3,100 $3,050 $11,635 281.48% i
49-20 Legal & Display Advertisements $86,973 $69,800 $43,670 -37.44%
49-30 Permit/License Fees $0 $350 $33,550 9485.71%
51-10 Office Supplies $40,414 $55,280 $36,710 -33.59%
52-10 Gasoline $57,772 $88,045 $85,720 -2.64%
52-20 Miscellaneous Supplies $223,848 $223,728 $165,087 -26.21%
11
52-30 Computer Software $55,731 $29,386 $38,430 30.789/.
52-40 Chemicals Supplies $2,749 $5,200 $11,800 126.920
52-50 Uniforms $53,639 $59,517 $39,457 -33.70%
52-60 Building Supplies $45,445 $67,321 $36,410 -45.92%
52-70 Medical Supplies $0 $0 $58,400
53-10 Road Materials & Supplies $28,314 $15,000 $24,000 60.00%
54-10 Books, Subscriptions, Publications $5,285 $7,425 $10,908 46.91%
54-20 Memberships $15,924 $23,3251 $20,464 -12.27%
62-10 Buildings $5,1017$48,8761 $44,500 -8.93%
63-10 Improvements other than Buildings $14,260 $43,000 159.54%
64-10 Computer $1,424 $152,975 $62,411 -59.20%
64-20 Vehicles $0 $69,000 $30,600 -55.65%
64-30 Machines & Equipment $58,268 $151,282 $117,489 -22.34%
64-40 Office.Furniture $83,109 $0 $1,500
® ® 11
71-10 Principal 1 $442,624 $458,467 $677,929 47.87%
72-10 Interest $115,314 $111,582 $114,746 2.84%
26
i
General Fund Line Item Summary
' FY 2002 FY 2003 FY 2004 Variance Line Item Actual Revised Proposed Percentage
81-20 Aids to Private Organizations $0 $0 $30,000
91-20 Transfer to Grant Fund $18,000 $120,000 $170,750 42.29%
' 91-30 Transfer to Capital Projects Fund $0 $443,065 $895,564 102.13%
91-40 Transfer to Water Fund $191,000 $105,182 $105,000 -0.17%
91-50 Transfer to Sewer Fund $191,000 $105,180 $105,000 -0.17%
91-60 Transfer to Stormwater Fund $0 $91,613 $0 -100.00%
"91-70nsfer to Self-Insurance Fund $50,000 $555,200 $0 -100.00%
nsfer to Debt Service Fund $207,755 $210,025 $212,015 0.95%
Ell
' 99-10 Contingency $0 $258,465 $508,634 96.79%
99-20 Reserve for Fire-Rescue $0 $126,586 $156,5591 23.68%
99-30 Reserve for Comprehensive Plan $0 $0 $153,400
TOTALS $23,875,196 $27,025,725 $28,191,260 4.31%
' 27
1
' FY 2004 General Fund Expenditures by Functions
Community
Development, Operating
$1,134,022 (4%) Transfers,
' Physical General
Environment, Government,
$3,933,661 (14%) <` �$5,033,173 (18%)
Recreation,
' $1,739,339 (6%)
Public Safety,
' $14,862,736
(53%)
® Total Budget: $28,191,260
' General Government includes: Mayor and Commission, Office of the City Manager, Office of the City
Clerk, City Attorney, Department of Human Resources&Risk Management, Department of Finance, Del:
and Information Services
' Public Safety includes: Police, Fire Rescue Services and Building
Physical Environment includes: Administration, Construction and Maintenance, Cemetery, Parks
Maintenance, Streets, Fleet Management and Solid Waste
28
FY 2004 General Fund Expenditures By Department/Divisions
' FY 2002 FY 2003 FY 2004 Variance
Department/Divisions Actual Revised Proposed Percentage
1
City Commission $180,387 $220,342 $219,235 -0.50%
' City Manager $262,945 $394,097 $394,779 0.17%
City Clerk $184,308 $242,473 $255,706 5.46%
' Finance $468,352 $534,325 $551,309 3.18%
Information Service $332,790 $517,500 $527,298 1.89%
' Human Resources $362,661 $349,667 $351,507 0.53%
General Administration $2,382,958 $3,412,943 $3,613,443 5.87%
1 Police $6,310,481 $6,998,709 $6,807,514 -2.73%
Legal $729,922 $606,850 $608,225 0.23%
' Economic Development $52,760 $46,853 $0 -100.00%
Building $558,459 $618,928 $656,954 6.14%
Planning and Code Enforcement $828,466 $1,106,524 $1,134,022 2.49%
' Fire Rescue $6,000,391 $6,855,888 $7,398,268 7.91%
Public Service Admnistration $0 $0 $171,320
' Garbage $1,490,329 $1,560,145 $1.614,644 3.49%
Construction & Maintenance $204,666 $211,755 $225,430 6.46%
Streets $1,771,026 $1,322,705 $1,465,164 10.77%
Garage $81,554 $96,757 $97,612 0.88%
Cemetery $69,792 $86,816 $79,990 -7.86%
Parks Maintenance $122,539 $144,315 $279,501 93.67%
tRecreation Administration $653,685 $714,341 $630,007 -11.81%
C.W.Thomas Park $64,847 $80,496 $78,815 -2.09%
Civic Center $68,658 $69,344 $103,619 49.43%
Summer Program $102,754 $116,823 $104,807 -10.29%
P.J. Meli Aquatic Center $0 $0 $106,544
Beach $483,822 $536,910 $642,202 19.61%
' Frost Park $51,491 $118,098 $19,385 -83.59%
P.J. Meli Community Center $55,153 $62,121 $53,960 -13.14%
Total $23,875,196 $27,025,725 $28,191,260 4.31%
' 29
FY 2004 General Fund Capital Outlays
ffi
Cit Mana er Expansion of Office $3,000 $3.000
Sub-Total $3,000 $3,000
Fire Rescue Radios 5 @$2,400 $12,000 $9,600
SCBA equipment 3 @$3,550 $10,650 $3,550
Nitrous Unit 1 $2,200 $0
Extrication tool $25,000 $0
Computers 2 $3,000 $1,500
Computer driven overhead projector $3,500 $3,500
Capnography upgrade for three LP 12's 3 @$7,000 $21,000 $21,000
Ventilators 4 @$1,350 $5,400 $2,700
Mobile work station with GPS,CAD, HVL for all vehicles 7 @$10,889 $76,000 $10,889
Traffics stem pre-emptive devices 4 @$2,289 $9,156 $0
Re-radiator 1 $2,500 $0
Adult sized intubation mannequin $1,600 $0
Replace floor in bay area Sta. 1 $13,000 $0
Holmatro Combination Cutter and Spreader-Battery Operated $8,200 $8,200
Replace 1991 Ford Bronco $23,000 $23,000
Retro-fit new command vehicle $8,500 $8,500
SUB-TOTAL $171,856 $52 850 $224,706 $92,439
u
Human Laptop $3,000 $2,000
Resources SUB-TOTAL $3,000 $0 $3,000 $2,000
Information Hardware component for capturing e-mail $12,110 $12,110
Services Mount Projection System in Commission Chambers $7,000 $7,000
Portable computer presentation projector $3,000 $3,000
2nd years stem-wide computer replacements 22D+5L $46,000 $46,0
DBCFS computer replacements 11 D $12,000 Grant
Printer replacements 8 $16,400 $0
SUB-TOTAL $84,400 $0 $84,400 $68,110
Recreation A uamax Bi-Turbo Infared Automatic Pool Vacuum $4,100 $4,100 ,
Floating Polo Goals FINA,NCAA&AAU approved) $3,120 $0
Lifeguard Stand-portable 54.5"H, 150lbs. $5,200 $2,600
Teaching Platform 42"x60" $7,000 $1,750 t
Water Cooler all mounted $2,400 $2,400
Bleacher Low Rise 6" $9,000 $3,000
46 Gator Rescue Vehicle $7,600 $7,600
Chickee Huts $13,0001 $6,000
First-Aid Shack $14,000 $14,000
Retro-Fit Main Restroom $6,000 $0
Pier Planking Replacement $16,000 $16,000 '
Swing Playground set/Heart course equipment $4.000 $6,000 $6,000
Master Parking Meters $11,000 $11,000
Bleachers 4x $5,204 $1,301
Scoreboard $6,000 $0 '
Jiffy mover $1,000 $0
Fencing repairs $3,000 $3,000
Baseball field laser grading $1,500 $1,500
Air conditioning-P.J.Meli $5,000 $0 '
Air conditioning-C.W.Thomas $6,000 $6,000
Renovate P.J.Meli storage room to accomodate office for Aquatic Ctr. $5,000 $5,000
Commercial Carpet Cleaning Equipment $3,200 $3,200
Main Hall A./C-I.T.Parker $20,000 $20,000 '
Replace A/C in Small Meeting Room-I.T. Parker 1 $5,0001 1 $0
Lighting for"dedicated"brick honor area $2,500 J$2�.SUB-TOTAL $66,520 $105,304 $171,824 $ t
30 '
1
General Fund
r
Summary of Funded Program Modifications
1 Department Request Impact
Records Specialist $13,191
1 City Clerk Outsourcing Minutes Transcription Services $15,810
Outsourcing Service for Document Imaging for Prior Records $6,000
' Community Software Modification for Building Module $5,000
Develo ment Click2 Gov Core Module for Code Enforcement $23,090
Finance HTE Barcoding System $11 000
1177 . .
Information Services Web Design $50,000
Public Services Cemetery Software $5,000
Total Funding $129,091
Summary of Unfunded Program Modifications
Department Request Impact
City Clerk Oursourcing Service for Doucment Imaging for Prior Records $7,000
'
8 Paramedic-firefighters $502,691 Fire-Rescue '$72,018
Fire Inspector
Administrative Floater $36,463
' #1nasfion
ABRA HR Software $12,110
rvices Specialized ITTraining $10,000
Engineer $26,243
Public Services Project Coordinator $61,813
Administrative Technican $19,740
2 Recreation Leaders $102,248
Recreation $41,346
2 part-time guards
Total Unfunded Requests $891,672
i
1
31
1
Mayor Commission
1
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
11-10 Executive Salaries $84,194 $85,814 $95,273 11.0%
' 21-10 FICA Taxes $9,650 $10,199 $8,507 -16.6%
21-20 Medicare Taxes $2,257 $2,385 $1,989 -16.6%
22-10 Retirement Contributions $10,554 $14,892 $19,388 30.2%
23-10 Life& Health Insurance $37,808 $51,680 $47,423 -8.2%
24-10 Worker's Compensation $0 $302 $344 14.0%
31-10 Professional Service $205 $500 $0 -100.0%
40-10 Training & Per Diem $8,803 $19,250 $10,000 -48.1%
Q40-30 Expense Account $23,233 $30,000 $30,000 0.0%
41-10 Telephone $942 $1,700 $1,580 -7.1%
44-20 Trailer Rentals $1,485 $1,620 $1,920 18.5%
47-10 Priniting & Binding $0 $500 $160 -68.0%
48-10 Promotional Activities $0 $0 $500
51-10 Office Supplies $1,256 $1,500 $1,250 -16.7%
52-20 Miscellaneous Supplies $0 $0 $900
r �=
TOTALS $180,387 $220,342 $219,235 -0.5%
Major Variance or Highlights of the Department
Category Amount Explanation
Personal Currently, two members ot the Commission have chosen not to
($9,211) participate the City's health insurance plan and thus realizni
Sevices savin
•'I
•
32
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0 Office Of the City Manager
0 Services, Functions and Activities:
The City Manager, as Chief Administrative Official of the City, provides the primary source
of leadership to the administration and staff, directs the operation of all municipal functions,
and is responsible for the supervision and efficient operation of City Departments. Working
closely with the Department Directors, the City Manager coordinates the provision of
services to the residents, assumes responsibility for asserting a leadership role in the
D community, and strives to improve intergovernmental relationships. The City Manager
assists the City Commission in developing policy proposals and program alternatives,
establishing long range goals and objectives of the City, and determining revenue saving
options. Also under the City Manager's direction, this department:
Research's available grant opportunities for the City of Dania Beach
Work in conjuction with City personnel to prepare and write grant applications
Follow through grant process to award, execution of agreement, project completion and
close-out documentation
® Special Projects with the City of Dania Beach, i.e. Gateway sign, Street Beautification
Program, Neighborhood Revitalization Program
FY 2003 Accomplishments:
➢ Completed Urban Infill and Redevelopment grant, presented Neighborhood
Revitalization Program to Commission for adoption and approval.
➢ Completed 27`h year CDBG project, which included improvments to the NW
Community
�' ➢ Received approval for the 28`h year CDBG grant and began project, which includes
acquisition of two parcels in the NW Community for the future Community Outreach
Center and construction of a parking lot. This grant will also include bullet-proof
street lighting for NW 1 Street.
'I ➢ Received approval for the 29`h year CDBG grant for traffic calming and security
issues along NW 8 Avenue, sidewalk repair,bullet-proof security and street lighting,
landscaping and design of the future Community Outreach Center.
➢ Completion of Frost Park renovations on time and at budget, $150,000 from FRDAP
with a match of$150,000 from the City.
➢ Began construction of Meli Park swimming pool through the Swim Central grant in
the amount of$1,172,080. Anticipated completion of project, October, 2003.
➢ Received approvedal for FIND grant in the amount of$180,000 for the dredging of
IIthe Dania Cut-off Canal. Also received confirmation from SFWMD for a
• contribution to the project in the amount of$200,000 and from Broward County for
35
li
$100,000. The total project cost is $400,000 for dredgingof both the canal and the
.
fingers. This project was completed in May, 2003.
➢ Completed all paperwork regarding the Law Enforcement Trust Fund money for
grant matches for years 200, 2001 and 2002 of our LLEBG.
➢ Upgrades to Chamber in City Hall with grant received from AT&T. These upgrades
includes three camera's, new lighting, newceiling tiles, repainting of the ceiling grid,
a parliamentarian system and new a/c units including new ducts placed overhead of
the dais. 1
➢ Three grant applications were approved for funding of various EMS equipment for
the fire department. This grant was $47,669 with no match from the City.
➢ Lease for Meli Park(which is owned by the Broward County School Board was
written and submitted for approval to both our attorney and the school board's
attorney. It was then presented to our Commission, was approved and then presented
to the School Board and was approved. This lease includes all improvements we are
making to Meli Park and has a 40 (forty) year term.
➢ Submitted the City of Dania Beach Fire Department FEMA Assistance to Firefighters
Grant to provide training and back-fill to meet minimum standards with regards to
training. The application was submitted April, 2003 with notification of awards to
begin in June, 2003 and end in June, 2004.
➢ Attended meetings with YMCA and Kristen Jones regarding lack of performance at
the Dania Center for Success. A new agreement was written with strict guidelines
and additional programs for children and their families. This agreement was
presented to the Commission on April 22°d was was approved. • ,
➢ Began Street Beautification Program with tree's donated to the City by SFWMD.
Michael Sheridan has deterined areas within the City that certain trees are to be
located. Approximately 400 trees are remaining. Presentations were given to every
civic association during the month of May to describe the types of tree's, the
maintenance required and the placement requested by residents. The civic
assoications will be required to present their"wish list" by July 1S`. All information
will then be used to determine where tree's will be placed.
➢ Completed total renovation to the Commission Chamber.
Issues:
)> Encourage economic development and redevelopment in an effort to continue the
expansion of the City's existing tax base.
➢ work closely with State and County agencies and other cities to represent and address
the City's diverse needs.
➢ Improve communication amongst the City's governing body, the community and the
City Administrator in an effort to achieve mutually beneficial and positive outcomes.
•
36
D
D
® FY 2004 Key Objectives:
D
Objective 1: Focus on the provision of service to the public, elected officials and staff.
DObjective 2: Present the Annual Budget to Commission
D Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
DEach Department meets or exceeds their performance
measures N/A N/A 90%
Design and implement Web page with weekly updates N/A N/A 100%
Personnel Summary
Position Full Time Part Time Salaries
City Manager 1 $99,028
• Assistant to City Manager 1 $61,465
Administrative Coordinator 1 $39,484
Administrative Technician 1 $24,308
Total 4
Salaries include COLA longevity, merit and step increase or FY 2004 where applicable.
� P � PP
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'� 37
Office of the City Manager
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $167,448 $247,881 $224,286 -9.5%
14-10 Overtime $566 $1,000 $2,590 159.0%
15-40 Accrued Leave Buyback $1,162 $1,000 $2,000 100.0% t
21-10 FICA Taxes $11,929 $18,897 $17,319 -8.3%
21-20 Medicare Taxes $2,959 $4,419 $4,050 -8.3%
22-10 Retirement Contributions $27,347 $54,198 $60,865 12.3%
23-10 Life &Health Insurance $29,182 $36,149 $40,093 10.9%
24-10 Worker's Compensation $1,168 $1,003 $984 -1.9%
• •
31-10 Professional Service $2,330 $0 $0
40-10 Training & Per Diem $5,546 $5,955 $9,400 57.9%
40-30 Expense Account $7,839 $15,000 $14,400 -4.0%
41-10 Telephone $1,339 $1,600 $1,116 -30.3%
46-30 Mtn of Vehicles $135 $650 $824 26.8%
51-10 Office Supplies $1,740 $2,000 $1,700 -15.0%
52-10 Gasoline $0 $1,045 $1,620 55.0%
52-20 Miscellaneous Supplies $1,045 $1,500 $500 -66.7%
54-10 Books, Subscriptions, Publications $0 $300 $220 -26.7% • ,
54-20 Memberships $1,210 $1,500 $1,350 -10.0%
62-10 Buildings $0 $0 $1,500
64-40 Office Furniture $0 $0 $1,500
71-10 Principal $0 $0 $8,251
72-10 Interest $0 $0 $210
TOTALS $262,945 $394,097 $394,779 0.2%
ni
Major Variance or Highlights of the Department
Cate o Amount Explanation
Personal ($23,595) Half a year funding of a CRA Director was budgeted
Services in FY 2003 I
Capital Outlay
Account Account Description Amount Project Description/Explanation
63-10 Improvements other than Buildings $1,500 To provide office space and furniture for the
Assistant to the CityManager
64-40 Office Furniture $1,500
38
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Services, Functions and Activities:
This division is responsible for the development, installation and maintenance of computer
systems and applications that support City services. Information Services is involved in the
identification of user needs, reniew of products and the selection of appropriate systems and
applications for use by the City. The division then follows through to acquire and implement
hardware and software and provide ongoing user support. Information Services also supports
the Internet, WAN, LAN, and telephony infrastructure, supports the City-wide personal
computer environment and ensures compliance to City policies relative to technology
acquisition and use.
FY 2003 Accomplishments:
t ➢ Completed City Hall and FD building network conversion from 10 Mb to 100 Mb
➢ Researched, purchased, programmed and installed 33 new computers
➢ Deleted all programs from old computers and prepared same for surplus auction
➢ Researched, designed and implemented City Policies and Procedures structure
➢ Implemented a Cixtrix Server and set up user accounts for Administrative Staff to
' • allow access and use of City computer programs from any remote location
➢ Installed new servers and migrated programs and data providing enhanced security
and system redundancy. Segregated Exchange e-mail to stand-alone server
➢ Brought City into full compliance for software licenses
Issues:
1 ➢ Internet problems
FY 2004 Key Objectives:
�j Objective 1: Continuation of replacement policy with 33 new computers
Objective 2: Upgrade software as-it_becomes available
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Respond to service calls within 24 hours 85% 90%
Provide up time on network services 90% 93%
'I Personnel Summary
Position Full Time Part Time Salaries
Technical Support Analyst 2 0 $94,123
. Salaries include COLA, longer ity, merit, and step increase for FY 2004 where applicable.
'I 39
Office of the City Manager (information Services Division)
Line Item e
FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $102,345 $116,047 $94,123 -18.9%
15-10 Longevity Pay $6,084 $6,580 $6,549 -0.5%
15-40 Accrued Leave Buyback $10,391 $2,000 $3,500 75.0%
21-10 FICA Taxes $7,835 $8,628 $7,461 -13.5%
21-20 Medicare Taxes $1,883 $2,018 $1,745 -13.5%
22-10 Retirement Contributions $14,575 $25,3464236, 6 11.9 0
23-10 Life& Health Insurance $19,455 $18,171 ,819 -35.0%24-10 Worker's Compensation $552 $469 $478 2.0%31-10 Professional Service $2,903 $29,185 ,000 95.3%34-10 Contractual Services $39,538 $85,000 ,020 -28.2%
40-10 Training & Per Diem $2,621 $2,500 $2,000 -20.0%
41-10 Telephone $0 $0 $960
46-10 Mtn. of Equipment $2,944 $21,980 $16,600 -24.5%
49-30 Permit/License Fees $0 $0 $26,000
52-20 Miscellaneous Supplies $24,042 $3,000 $16,700 456.7%
52-30 Computer Software $55,731 $29,386 $20,000 -31.9%
52-50 Uniforms $0 $0 $250 • ,
54-10 Books, Subscriptions, Publications $0 $0 $1,000
54-20 Memberships $204 $1,000 $250 -75.0%
62-10 Buildings $0 $0 $7'000
64-10 Computer $0 $152,975 $61,110 -60.1%
64-40 Office Furniture $41,687 $0 $0
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71-10 Principal $0 $11,135 $97,960 779.7%
72-10 Interest - "$0-----------$2,080 $5,408 160.0%
TOTALS $332,790 $517,500 $527,298 1.9%
Major Variance or Hi hli hts of the De artment
Cate o Amount Explanation
Operating $29 729 Redesign and configure servers and e-mail extender service
Expenses not required in FY 2004; funded $50,000 for web design
40
Office of the City Manager (information Services Division)
1
C Capital Outlay
MINOR iiIiiii�i: !
' Line Item Amount Project Description/Explanation
62-10 Buildings $7,000 Mount Projection system in Commission
Chambers
64-10 Computer $12,110 Hardware component for capturing e-mail
$3,000 1 Portable computer presentation projector
$46,000 2nd year system-wide computer replacements
•
' 41
City of Dania Beach
FY 04 Program Modification Requests Form
Request: Web Design and Implementation
Dept.: City Manager Division Information Technologies
Fund General Fund Priority 1 Total Impact $50,000
Justification (Expected Outcome):
The Dania Beach Web site is the primary platform for external access to City information and resources. It is
essential in the scheme of current technology of everyday life. Greater numbers of people have computers to
access information and the count increases daily. The information provided via the web site is useful beyond the
local citizenry and businesses. Other governement agencies, visitiors to our local area, and potential new
residents and business owners also utilize the web site. This medium provides a vehicle for defining the City and
presenting a uniform image of who we are. The infrastructure is in place, however, an overhaul is needed update
the look and feel and a commitment to maintain the currency of data.
Alternatives/Adverse impact if not funded:
Adverse-
The site stay static in its current state with minor updates and changes. Data is outdated and lacks message to
be presented to visitors of the site.
Alternative- • '
Bring on board a full time employee with web skills to re-write and maintain the site. The advantage is that in
addition to keeping the site current he or she can provide other needed services such as in house training, and
help desk functions.
Budget Impact
Expenditure:
Line Item Description of Request Cost
34-10 Contractual Web Design and Implementation $50,000
Total $50,000
Revenue:
Line Item Decri tion of Funding Amount
Total 0
Funded •
42
� General
� Administration
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Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
23-10 Life& Health Insurance $0 . $0 $208,934
25-10 Unemployment Compensation $0 $7,500 $10,000 33.3%
31-10 Professional.Service $260,960 $250,300 $195,885 -21.7%
31-30 Consultant Engineers $15,960 $30,000 $25,000 -16.7%
34-10 Contractual Services $12,390 $15,100 $15,120 0.1%
' 41-10 Telephone $50,338 $41,000 $41,730 1.8%
41-20 Postage $32,555 $32,000 $38,320 19.8%
43-10 Water $3,953 $3,600 $7,020 95.0%
43-20 Electricity $38,738 $38,500 $50,803 32.0%
43-30 Natural Gas $255 $300 $300 0.0%
' 44-10 Equipment Rentals $9,794 $15,000 $11,988 -20.1%
44-20 Trailer Rentals $4,150 $2,400 $2,400 0.0%
' 45-10 Insurance Coverage $327,493 $458,918 $484,686 5.6%
45-20 Judgements & Settlements $446,322 $12,000 $30,000 150.0%
46-10 Mtn. of Equipment $3,053 $7,000 $1,650 -76.4%
• 46-40 Mtn. of Buildings $41,162 $36,274 $9,518 -73.8%
46-50 Mtn. of Grounds $0 $0 $9,460
1 47-10 Priniting & Binding $7,080 $5,000 $9,130 82.6%
48-10 Promotional Activities $62,531 $120,000 $85,000 -29.2%
49-10 Other Current Charges $0 $0 $8,495
49-20 Legal & Display Advertisements $13,180 $15,000 $9,120 -39.2%
51-10 Office Supplies $17,434 $18,697 $10,040 -46.3%
52-20 Miscellaneous Supplies $4,694 $4,800 $2,670 -44.4%
52-60 Building Supplies $12,503 $12,841 $6,640 -48.3%
54-10 Books, Subscriptions, Publications $0 $0 $235
54-20 Memberships $8,490 $8,500 $10,695 25.8%
62-10 Buildings $0 $1,361 $0 -100.0%
64-30 Machines & Equipment $0 $49,517 $0 -100.0%
64-40 Office Furniture $27,544 $0 $0
71-10 Principal $267,146 $273,065 $259,043 -5.1%
' 72-10 Interest $57,478 $65,540 $42,598 -35.0%
81-20 Aids to Private Organizations $0 $0 $30,000
' 43
General Administration
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Pro osed Variance
91-20 Transfer to Grant Fund $18,000 $120,000 $170,750 42.3% '
91-30 Transfer to Capital Projects Fund $0 $443,065 $895,564 102.1%
91-40 Transfer to Water Fund $191,000 $105,182 $105,000 -0.2%
91-50 Transfer to Sewer Fund $191,000 $105,180 $105,000 -0.2%
91-60 Transfer to Stormwater Fund $0 $91,613 $0 -100.0%
91-70 Transfer to Self-Insurance Fund $50,000 $555,200 $0 -100.0% '
91-80 Transfer to Debt Service Fund 1 $207,755 $210,025 $212,0151 0.90,10
MINE==
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99-10 Contingency $0 $258,465 $508,634 96.80%/o '
TOTALS $2,382,958 $3,412,943 $3,613,443 5.9%
Ma'or Variance or Hi lights of the Department '
Category Amount Explanation
Personal $211434 2/3 costs of City's contributions to retiree insurance was not • ,
Services , budgeted in FY 2003
Reduction in professional service due to reduction of consultant
Operating fees for the establishment of the CRA; reduction in promotional
Expenses ($61,325) service due to majority of expenses for the centennial celebration
will be derived from fund raising.
44
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Office of the City Clerk
Services, Functions and Activities:
The City Clerk serves as the Secretariat to the City Commission and the department is the
information source of the City. The City Clerk staff prides itself on providing excellent
customer service to the citizens of Dania Beach in response to information and public records
requests. The office is responsible for the ministerial and managerial duties related to the
preparation and distribution of the agenda and transcription of minutes for all regular,
special, and workshop meetings of the governing body. In addition, the City Clerk and City
Attorney share a collaborative relationship in the daily preparation and distribution of all
legal records and the signing of all ordinances, resolutions, agreements and leases. The City
Clerk represents the City on all election matters and coordinates and conducts elections
through the Broward County Supervisor of Elections Office in accordance with election
laws.
As Custodian of Records, the City Clerk provides public records in strict conformance with
State Statute 119. Designated as Records Management Liaison Officer with the State of
Florida, Bureau of Archives and Records Management, the City Clerk conforms to specified
rules and standards for the safekeeping and legal retention, preservation and destruction of
records with archival attention to permanent and historical valued records. With a goal of
bringing the City up-to-date with current techonolgy trends, the office will purchase and
implement the use of a document imaging system to provide an efficient method of retrieving
records and secure a safer storage media for preserving records.
The City's 14 committees and boards report directly to the City Commission; the City Clerk
is responsible for the ministerial duties relating to all boards and maintains a board manual
setting down specific requirements for each board. The City Clerk creates resolutions and
ordinances establishing new boards as directed by the City Commission, and provides
directives for board liaisons in their specific board duties, administers Oaths of Office, and
informs members of board requirements. The City Clerk retains current and historical
membership information, monitors all terms, provides board reports;and-prepares resolutions --
for all appointments. The City Clerk adheres to State mandated statistical reporting
requirements and serves as Financial Disclosure Officer with the State of Florida,
Commission on Ethics, for specified boards.
The City Clerk retains an up-to-date listing and legal files of all properties owned by the
City, updates the City Commission on surplus properties, responds to all public inquiries on
1 property, coordinates the use of brokers to list properties, and signs closing documents on the
sale and/or purchase of properties through the City Attorney's office. The office advertises
administrative public hearings, budget and special assessment programs, and all project
RFP's and Bids. The City Clerk adheres to legal procedures in accordance with Sunshine
• Laws, coordinates policies and procedures with executive staff members, and initiates the
codification of City ordinances.
47
FY 2003 Accomplishments:
➢ The City Clerk Department schedules and posts all meetings of the governingbody
Y
and prepares all agendas for regular, special and workshop meetings as required. This
includes the transcription of minutes of all proceedings and coordination of all backup
documentation with all departments. The office responds timely to the general public
and press on required information and subject matters pertaining to the City Clerk's
Office. The department also manages agendas and minutes for bi-monthly Abatement
Hearings relating to Code Enforcement and general property lien cases and handles
all special projects as directed.
➢ In fiscal year 2003, the City Clerk resented the City Commission with a detailed
p Y
listing of surplus vacant properties owned by the City that were obtained through
foreclosure actions, non-compliance with code, or non-payment of real estate taxes.
In turn, the City Commission was able to review each parcel and make a
determination on which properties could be sold. With the assistance of the Growth
Management Department, a map was created indicating the locations of all the
surplus properties. The City Clerk handled all public inquires on surplus properties,
conducted a public drawing to list parcels with registered brokers, coordinated the
sales contracts with the brokers, and worked with the City Attorney's office on the
closings for three (3) vacant parcels that brought over$60,000 in revenues to the City.
➢ The 2003 Election process presented many new challenges to the City Clerk • i
Department with the implementation of the new Notronic Voting Equipment and
redistricting of precinct boundary lines. The City's precincts increased from 8 to 14
and the City Clerk worked closely with the Broward County Supervisor of Elections
Office to educate the public on the use of the new voting equipment. As a result of
this year's media frenzy with the Supervisor of Elections Office, the City Clerk
represented the City at all election meetings,kept the City Manager and Commission
informed of all cost factors, responded directly to the press on controversial election
matters, qualified candidates, and provided election materials as needed. The City
Clerk hired pollworkers, secured precinct locations, coordinated ADA compliance
—'issues-with-Broward-C--ounty'-and-pfarumd-aiTdzriiti-ated-the-i-ogistics-involved with -- ---
conducting successful Primary and General Elections. As a follow-up after the 2003
election process, the City Clerk is currently working diligently with the Supervisor of
Elections Office to redefine some precinct boundary lines and locations in an effort to
provide the general voting public with easier access to neighborhood precincts with a
goal of increasing voter turnout in future elections.
➢ As a result of our continuing need to manage records efficiently, the office
implemented the use of an open-shelf filing system this year to begin the conversion
of the City Clerk's paper based filing system. Staff training was provided in many
areas of the office and in the use of technical equipment to increase computerization
in daily work. The City Commission was informed of the critical need to address
records management citywide to bring the City into compliance with State Records •
48
Laws. In December, the City Clerk initiated the identificaton of a Records
Coordinator in each department and conducted a records workshop where Records
Coordinators were presented with a records manual to begin the records management
training city-wide.
Issues:
➢ Hire professional outsourcing services to for transcription of minutes for City
Commission meetings.
➢ Upgrade existing Part-time Administrative Technician to a full-time Records
Specialist to assist the City Clerk with addressing records management compliance
city wide, agenda distribution, added secretarial support, operating document imaging
program, scanning records, and file management. Prepare an overall plan to address
records management city wide.
➢ Review all contracts and leases to ensure City's compliance and upgrade Clerk Index
with key information and expiration dates for renewal purposes;
➢ Update Clerk Index with legislative history on a regular basis in order to respond to
public requests for information, research projects and records.
➢ Coordinate title searches on those city properties that do not have the proper legal
deed records to confirm ownership and scan all records for preservation purposes;
➢ Utilize the document imaging program consistently for scanning current records to
. provide easier retrieval and printing of documents for all departments with a goal of
moving backwards to scan older records, thereby, reducing time involved with
research projects.
➢ Analyze documents stored in offices and boxes on-site and off-site to determine
scanning, destruction and preservation needs with a goal of reducing current storage
costs.
➢ Implement the use of records forms citywide for the destruction, retention and
preservation of records in accordance with records laws, including the City Attorney's
release of records for litigation purposes.
FY 2004 Key Objectives:
Objective 1: Upgrade part-time position to full-time Records Specialist for department.
Objective 2: Outsource minutes transcription services to provide consistent completion of
minutes for City Commission meetings.
Objective 3: Address records management city-wide to bring City into compliance with
records laws.
Objective 4: Utilize document imaging program efficiently and consistently so that records
can be retrieved and printed with a general ease for all departments.
49
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Preserve and dispose of records city wide with a
goal of City compliance with State Records Laws. 0% 0% 50%
Complete minutes after each City Commission meeting
within 7 to 10 days. 0% 0% 100%
Consistent use of document imaging program to
scan current records for retrieval purposes. 0% 0% 50%
Update Clerk Index with legislative information
within 2 days after each Commission meeting. 0% 0% 50%
Personnel Summary
Position Full Time Part Time Salaries
City Clerk 1 $71,138
Deputy City Clerk 1 $34,890 •
Records Specialist* 1 $28 216
Total 3
*This position is funded for 9 months
Salaries include COLA, longevity, merit and step increase for FY 2004 where applicable.
•
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50
Office of the City Clerk
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Proposed Variance
12-10 Regular Salaries $77,492 $94,899 $124,545 31.2%
13-10 Part-time Salaries $0 $17,000 $0 -100.0%
14-10 Overtime $2,259 $1,000 $1,000 0.0%
15-10 Longevity Pay $4,675 $4,965 $5,801 16.8%
15-40 Accrued Leave Buyback $1,486 $800 $1,500 87.5%
21-10 FICA Taxes $6,403 $8,569 $9,666 12.8%
21-2 Medicare Taxes $1,497 $2,004 $2,261 12.8%
22-10 Retirement Contributions $13,213 $20,430 $28,712 40.5%
23-10 Life& Health Insurance 1 $29,182 $18,074 $20,047 10.9%
24-10 Worker's Compensation $336 $432 $467 8.2%
734-11007
ofessional Service $14,376 $6,000 $30,350 405.8%ntractual Services $0 $45,100 $0 -100.0%0 Training &Per Diem $1,626 $2,500 $4,207 68.3%
40-30 Expense Account $4,645 $6,000 $6,000 0.0%
41-10 Telephone $27 $250 $360 44.0%
• 44-30 Miscellaneous Rentals $419 $0 $0
46-10 Mtn. of Equipment $300 $0 $500
49-10 County Recording Fee $149 $550 $500 -9.1%
49-20 Legal& Display Advertisements $15,430 $10,000 $12,500 25.0%
51-10 Office Supplies $2,997 $2,750 $1,200 -56.4%
52-20 Miscellaneous Supplies $449 $650 $300 -53.8%
54-20 Memberships $761 $500 $680 36.0%
• • t�
64-40 Office Furniture $6,586 $0 $0
71-10 Principal $0 $0 $4,087
72-10 Interest $0 $0 $1,023
TOTALS $184,3 88 $242,473 $255,706 5.5%
Major Variance or Highlights of the Department
Cate o Amount Explanation
• Operating Election Expenses not required in FY 2004, funded minutes($17,703)Expenses outsourcin in FY 2004
51
City of Dania Beach
FY 04 Program Modification Request Form
Request: Records Specialist
Dept.: City Clerk Division
Fund General Fund Priority 1 Total Impact $27,702
Justification (Expected Outcome):
In 1994, the City Manager, with an Assistant, was responsible for the City Commission Agenda and the in-house City
Attorney, with an Assistant, prepared all resolutions, ordinances, proclamations and legal documents. The City Clerk,
with an Assistant, handled all matters pertaining to boards, minutes transcription, data entry for Clerk Index, records
management, etc. When Wanda Mullikin, previous City Clerk, retired in 1994, the position was not rehired and Marie
Jabalee, Finance Director, was appointed City Clerk/Finance Director. Work in Administration was redistributed,
staffing reassigned and the above listed tasks were placed on one FT Assistant and one PT employee in City Clerk.
In 1997, outside attorney services began and the City Clerk department became the legal liaison. Staff was unable to
keep up with the organizational work and daily priorities became our focus. In 2001, the PT was upgraded to FTE
(1994 level) and in 2002, a PT was transferred. We now staffs 2.5 employees. Cities our size staff a minimum of four
(4) employees in the City Clerk Departments. Please note that partial funding is covered by existing PT position.
Afternatives/Adverse impact if not funded:
The inadequate staffing level will not be able to keep up with the work demand.and the disfunction will continue. A
plan to address records management will not be feasible, and the City will continue with its non-compliance with
Sections 119.041(1) F.S., 257.36(5), F.S., and IB-24.003(10, Florida Administrative Code. Records will continue to lb
managed inefficiently and there will be no point person in the department to operate and control the document
imaging system.
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salary $28,216
21-10 FICA FICA $2,159
22-10 Retirement Pension $4,537
23-10 Insurance Insurance coverage v - $5,628 --
24-10 Worker's Comp Worker's Comp. Premium $152
13-10 Part-time Salaries Eliminate art-time position $12,067
13-10 FICA FICA match of art-time position $923
Total $27,702
Revenue:
Line Item Decri tion of Funding Amount
Total 0
Funded position for 9 months with no benefits : $13,191
52
City of Dania Beach
FY 04 Program Modification Request Form
Request: Outsourcing Minutes Transcription Services
Dept.: City Clerk Division
Fund General Fund Priority 2 Total Impact $15,810
Justification (Expected Outcome):
The City Clerk Department is responsible for the transcription of 2 Regular Commission Meetings per month at a minimum of
3.5 hours each meeting plus workshop/special meetings as scheduled and bi-monthly Abatement Hearings.The City is not
adhering to State Statute requirements to complete Minutes in a reasonable time after each Commission meeting. By FAU
standards, it takes 3 hours for each hour of recording time to transcribe minutes. Outsourcing services bills @$85 for each
hour the meeting lasts.The cost is comparable when calculating overtime costs for in-house staff, which is billed OT for each
hour to transcribe (Example 3 hour meeting-Cost for Outsourcing$255($85x3)-Costs for In-house$252 (3x3=9hours times
$28 est. overtime)).The service will devote attention that in-house staff cannot provide.The City saves with outsourcing the
service by not paying employee benefit costs. Professionalized services will be gained and minutes will be completed on a
consistent basis to solve the existing problem and bring the City into legal compliance.
Alternatives/Adverse impact if not funded:
The City will not comply with Section 286.011 F.S.which specifically requires that minutes to be promptly recorded and open
to public inspection and put in written form.The hardship placed on staff to locate information will continue and Clerk Index
• program will not be updated for reporting purposes and the swift retrieval of legislative actions will not be possible.
Budget Impact
Expenditure:
Line Item Description of Request Cost
31-10 Professional Service Outsource services for transcription of minutes
11 hours Commission Meeting per month $85 $11,220
1.8_Worksho s_at 3 hours each $4,590
Total $15,810
Revenue:
Line Item Decri tion of Funding Amount
Total 0
Funded
53
City of Dania Beach
FY 04 Program, Modification Request Form '
Request: Outsourcing Services for Document Imaging for Prior Records
Dept.: City Clerk Division
Fund General Fund Priority 3 Total Impact $13,000
Justification (Expected Outcome):
With the technology available today,citizens expect the City to provide efficient service and user friendly access to
public records.The City Clerk Department is the information source of the City and the department takes pride in
providing excellent customer service to our citizens.With the purchase of a Document Imaging Program,the City
Clerk Department will be the first department to begin digitizing permanent and vital records for retrieval and printing
purposes.After conferring with cities already using a document imaging system, it was recommended that initial
scanning services be provided to scan current and past documents to enhance the effective use of the system.The
software provides the City with storage and retrieval of vital and permanent records and microfilm tape transfer of
some historical records. Cost: Estimated$12,700 (12,500 sheets(25 reems) Res/Ord/Min, 1500 sheets(3 reems)
leases and agreements x .08 cents= $1,120 per yr x 10 years=$11,200 plus$300 per microfilm tape x 5 tapes
=$1,500. Total estimated cost to begin scanning $12,700.
Alternatives/Adverse impact if not funded:
If the program is not funded,the City will continue to struggle with retrieving information and responding to public
records requests.The City will continue to fall behind in technology compared with other Broward cities and the •
department's potential for effectively managing records and the ability to retrieve historical records will be lost.
Budget Impact
Expenditure:
Line Item Description of Request Cost
31-10 Professional Service Scanning records into Doc. Imaging System 13,000
Total 13,000
Revenue:
Line Item Decri tion of Funding Amount
Total 0
•
Funded $6,000
54
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Department of Finance
Services, Functions and Activities:
The Finance Department is responsible for managing the City's financial resources in the
most cost effective and efficient manner. It includes accounting, budgetary, procument, debt
management, and treasury management functions.
Under the accounting functions, the department provides accruate and monthly financial
reports to all departments, prepares the Comprehensive Annual Financial Report, payroll
processing, accounts payable, accounts receivable billing and collections and fixed assets
reporting. The department is also responsible for water and sewer utility billings and
collection.
For budgetary functions, the department is responsible for preparing and monitoring the
annual operating budget. In April each year a mid-year review is conducted with all
departments to address any issues that may arise which requires budget revision. The
department is also responsible for the preparation of a five-year Capital Improvement Plan.
As for purchasing function, the department ensures all goods and services are procured in the
® most competitive methods and adhere to the purchasing policies set forth by the City's Code
of Ordinance and management.
Finance is also responsible for investment of city's idle funds to ensure that it is invested in
the most liquidable, low risk and maximum rate of return. Internal controls are also
established to ensure all city's funds are secured and free of fault. When required, the
department is responsible for the debt issuance as approved by City Commission and
payment of of debt service.
FY 2003 Accomplishments:
➢ Properly recorded and re-allocated city's revenues and expenses to the appropriate
funds. Written over one million dollars prior year adjustments when conducting FY
2002 year-end closings.
➢ Conversion of utility billing, accounting, and purchasing module from Citysoft to
HTE systems.
➢ Issued "RFP" for new auditing service. Engaged new auditing firm whose audit fees
for the FY 2002 audit generated a savings of over$10,000 when compared to the FY
2001 audit fees.
➢ Enter into an agreement with Broward Property Appraisal's Office for the billing of
the non-ad valorem assessments. Reduced cost by over $25,000 per year.
➢ Renegotiate BFI contract which brought the City an additional $42,000 in recycling
0 revenues within a four year period.
57
➢ Implement tighter internal controls by developing and updating certain policies and
P •
procedures. These policies include purchasing, training and travel, and use of City's
cellular phones.
➢ Develop the City's first Five Year Capital Improvement Plan.
➢ Develop methodology of establishing Fire Assessment and Stormwater Utility Fee.
➢ Negotiate with banking institution to provide interest earnings for any unused fund
from a debt issuance under the custodian of the bank. As of June 30, 2003, the total
interest earning is $27,175.
➢ Provide management with financial analysis for consideration in renewal of current ,
contracts. These contracts include Broward Sheriff Office and marina lease
agreement.
➢ Performed an auction of City's surplus property. Revenue derived from this auction
is $15,255, net of expenses.
➢ Develop a performance measures and accountable FY 2004 operating budget.
Issues•
➢ Prepare FY 03 Comprehensive Annual Financial Reporting in accordance with the
new accounting requirement GASB (Governmental Accounting Standard Board) 34.
➢ Develop an investment policy to ensure city surplus fund are invested under a lower
risk environment, with the highest rate of return and liquidity.
➢ Review all program fees structure which include occupational licenses, permits, fire
inspection fees, and recreation programming fees • ,
➢ Develop a debt policy to ensure the City does not over extend its credit capability.
➢ Evaluate the City's receivable process, this includes but not limited to occupational
licenses, false alarms, parking violations, dumpster billings, backflow preveriter
inspections, fire inspections, trash pick ups, etc.
➢ Collection and enforcement of parking violations.
➢ Develop a fixed asset policy to account for and re-inventory of all city's assets.
➢ Reconcile with Property Appraiser Office, Department of Revenue, and other utilities
vendors that all properties in the City's boundaries are accounted for. This will ensure
that the City will receive the proper share of revenues for property taxes, '
telecommunication simplification taxes, franchise fees and utilities taxes.
➢ Develop capital elements and prepare Comprehensive Plan amendment in accordancewith the requirement for the use of three cents additional gas tax. ,
➢ Implement Performance Measurement Budgeting.
➢ Set up more stringent controls for credit card usage for all levels of staff, from items
allowable to be charged to vendors allowable.
➢ Records Management in Finance Department.
•
58
' FY 2004 Key i 0 y Objectives:
Objective l: Implementation of GASB 34.
Objective 2: Reconciliation with different jurisdictions and vendors that all properties
within the City of Dania Beach are accounted for to ensure proper share
of revenues.
Objective 3: Develop an investment policy for city's surplus funds.
Objective 4: Compliance of records management in accordance with State requirement
by December 2004.
Objective 5: Perform users fees and permits fees evaluations
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Payment of Accounts Payable within 5 days of due date N/A N/A 98%
Month End Closing by the 8th of each month N/A 40% 80%
' Management Comments issued by Auditor 11 4 3
Investment return higher than SBA by 30 basis point N/A N/A 50%
' • Personnel Summary
' Position Full Time Part Time Salaries
Director of Finance 1 $84,419
Assistant Finance.Director 1 $55,890
Purchasing and Contracts Coordinator 1 $47,314
Payroll & Accounting Coordinator 1 $49,698
' Accountant 1 $34,340
Administrator Coordinator 1 $40,520
---Administrative-Technician -_- J- - ---- --1 -$110 3---
Accounting Technician II 1 $37,559*
Accountant 1 $34,197*
Accounting Technician II 1 $29,572**
Administrative Technician 1 $10,945**
Customer Service Representative 1 _ $27,568**
Total 10 2
Salaries include COLA, longevity, merit and step increase for FY 2004 where applicable.
NOTE: Full Time Equivalency for PT= 1.0
. *Denotes Water Fund
**Denotes Sewer Fund
' 59
Department of Finance
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $255,492 $297,538 $300,016 0.8%
14-10 Overtime $655 $1,000 $1,000 0.0%
15-10 Longevity Pay $10,695 $11,776 $12,165 3.3% '
15-40 Accrued Leave Buyback $20,262 $500 $3,500 600.0%
21-10 FICA Taxes $20,157 $22,589 $22,623 0.2%
21-20 Medicare Taxes $4,714 $5,283 $5,291 0.1%
22-10 Retirement Contributions $35,219 $53,648 $71,080 32.5%
23-10 Life & Health Insurance $48,6371 $54,222 $37,775 -30.3% '
24-10 Worker's Compensation $1,204 $1,219 $1,235 1.3%
MEMO
31-10 Professional Service $8,593 $3,000 $5,650 88.3%
32-10 Accounting and Auditing $47,349 $62,750 $45,450 -27.6%
40-10 Training & Per Diem $3,518 $3,000 $7,380 146.0% a
40-20 Education Reim/Re-certification $0 $0 $2,700
40-30 Expense Account $3,768 $6,000 $6,000 0.0%
41-10 Telephone $82 .$500 $480 -4.0%
46-10 Mtn. of Equipment $195 $300 $300 0.0% 10 1
47-10 Priniting & Binding $0 $3,500 $5,900 68.6%
49-10 County Recording Fee $2,951 $2,500 $2,640 5.6%
51-10 Office Supplies $2,923 $3,500 $3,345 -4.4%
52-30 Computer Software $0 $0 $6,000
54-10 Books, Subscriptions, Publications $0 $0 $1,215 '
54-20 Memberships $1,938 $1,500 $600 -60.0%
;71-10
Machines & Equipment $0 $0 $5,000 0
Principal $0 $0 $3,524
72-10 Interest $0 $0 $440
TOTALS $468,352 $534,325 $551,309 3.2%
60
Department of Finance
' Major Variance or Highlights of the Department
•
' Category Amount Explanation
Reduction in audit expenses, increase in training due to the
Operating $1,110 implementation of the HTE system. Budget printing correctly t
Expenses reflect the department needs instead of charging to General
Administration
The department is proposed to restructure in FY 2004 to increase efficency and provide coverage of
responsibilities within the department. No fiscal impact in this restructuring.
Capital Outlay
Line iterr� Amount Project Description/Explanation
64-30 Machines & Equipment $5,000 Barcoding machine and software
1 61
City of Dania Beach
FY 04 Program Modification Request Form
Request: HTE Barcoding System
Dept.: Finance Division
Fund General Fund Priority 1 Total Impact $13,200
Justification (Expected Outcome):
Under GASB 34, the City is required to record all its fixed assets and begin depreciation for fiscal year ending
September 30, 2003. The City has engaged a consultant to perform the initial phase. The City needs to update
the record on an annual basis. HTE provides a barcoding system which will interface with the fixed assets
module. Implementation costs of the system is $11,000 which includes the hardware and software. There will
also be an annual maintenance fee of$1500.
Alternatives/Adverse impact if not funded:
The City can engage the consultant firm to perform an annual update. The quote received from the potential
firm that will perform the City's initial phase is$12,000 per year.
Budget Impact
Expenditure:
Line Item Description of Request Cost
64-10 Equipment Barcode machine and software $5,000
40-10 TrainingStaff Training $1,000
46-10 Maintenance Annual Maintenance Fee $1,500
31-10 Prof. Svc. Convert FY 03 inventory data to HTE format $700
52-30 Software Barcode Software $5,000
Total
$13,200
Revenue:
Line Item Decri tion of Fundin Amount
Total
0
Funded
_ 62
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• Department of Human Resources & Risk Management
Services, Functions and Activities:
1 The Department of Human Resources &Risk Management is responsible for recruitment and
selection,job classification and pay, benefits administration, safety and risk management, staff
training and development, policy development and implementation, labor and employee
relations, collective bargaining agreement/contract development, negotiation and
implementation and management assistance on all related issues. The department is also
responsible to ensure that the City is in compliance with local, state and federal labor laws.
1 FY 2003 Accomplishments:
■ ➢ Design of applicant data base
➢ Negotiated contracts with favorable rates to reduce recruitment advertising costs
➢ Recruited and filled 30 vacancies (October 1, 2002 —June 20, 2003)
➢ Negotiated contract to outsource a professional crossing guard program to reduce
liability risk
➢ Negotiated contract to outsource summer recreational programs to reduce employment
• costs and unemployment claims
➢ Completed position classification program for Civil Service and bargaining units
➢ Delivered in-depth health care action plan to Commission
➢ Introduced AFLAC benefit programs
➢ Acquired flood insurance for City properties (previously uninsured)
➢ Rewrite of Civil Service rules
➢ Designed and delivered Diversity initiative and training
➢ Designed and implemented performance evaluation program
➢ Identified key issues for labor negotiations
Issues:
➢ Costs for legal counsel in conjunction with union disputes
➢ Implementation of pay for performance program with union opposition
➢ Management training for supervisors, managers, directors
➢ Conflicts with outdated Employee handbook/Policy and Procedure manual
➢ Labor negotiations
➢ Records Management
➢ Health Care program costs and alternatives
➢ Lack of Employee Assistance Program
➢ Staffing shortages
i
65
i
1
FY 2004 Key Objectives: •
Objective 1: Implementation of performance management
Objective 2: Negotiation of collective bargaining agreements
Objective 3: Provide health care education and workshops to employees 1
Objective 4: Compilation of accurate employee handbook/procedure manual
Performance Measures: 1
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Positions filled within 60 days of receipt of staffing NA NA 90%
requisition
Individuals who rate their training programs as NA NA 90/
satisfactorily meeting their needs and objectives
Employee and or labor issues resolved without arbitration NA NA 80%
Personnel Summary 1
Position Full Time Part Time Salaries • 1
Director of Human Resources &Risk Mgmt. 1 $72,413
Recruitment Coordinator 1 $33,080
Payroll Benefits Coordinator 1 $39,999
Total 3
Salaries include COLA, longevity, merit and step increase for FY 2004 where applicable.
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•
1
1
66
1
Department of Human Resources & Risk Management
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $141,598 $128,312 $145,493 13.4%
14-10 Overtime $1,361 $500 $500 0.0%
15-40 Accrued Leave Buyback $5,063 $5,000 $2,500 -50.0%
21-10 FICA Taxes $10,193 $10,643 $11,029 3.6%
21-20 Medicare Taxes $2,417 $2,489 $2,579 3.6%
22-10 Retirement Contributions $15,037 $25,996 $39,399 51.6%
23-10 Life & Health Insurance $68,092 $27,111 $20,047 -26.1%
24-10 Worker's Compensation $1,960 $516 $5761 11.6%
® ® 11 1
31-10 Professional Service $50,076 $0 $0
31-70 Pre-employment phyisca►s/checks $0 $18,5007$12,272 -33.7%
34-10 Contractual Services $0 $74,000 $83,000 12.2%
40-10 Training & Per Diem $18 $4,000 $4,930 23.3%
40-20 Education Reim/Re-certification $0 $0 $1,000
40-30 Expense Account $4,507 $6,000 $6,000 0.0%
41-10 Telephone $48 $200 $480 140.0%
,. 46-10 Mtn. of Equipment $0 $1,000 $0 -100.0%
47-10 Priniting & Binding $20 $1,600 $500 -68.8%
49-20 Legal & Display Advertisements $50,480 $34,800 $12,000 -65.5%
51-10 Office Supplies $1,692 $4,500 $1,500 -66.7%
52-20 Miscellaneous Supplies $1,735 $2,000 $4,010 100.5%
54-10 Books, Subscriptions, Publications $0 $0 $663
54-20 Memberships $626 $2,500 $1,029 -58.8%
IN 0
---
64-30 Machines & Equipment $7,738 $0 $2,000 - - --
® O 1 111
TOTALS $362,661 $349,667 $351,507 0.5%
Major Variance or Highlights of the Department
Cate o Amount Explanation
Operating
($21,716) Reduction mainly due to savings in advertisment of positions
Expenses
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67
Department of Human Resources & Risk Management
Capital Outlay •
Line Item Amount Project Description/Explanation 1
L64-730achines & Equipment $2,000 Laptop
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• Department of Community Development
1
Services, Functions and Activities:
This department is responsible for assuring the health, safety, and welfare of the citizens of
1 Dania Beach through the following activities: comprehensive and strategic planning, site plan
review, zoning and code enforcement services, building plan review, permitting, and inspection
services, a nd o ccupational 1 icensing. T o d o t his t he C ommunity D evelopment D epartment i s
divided into four (4) divisions; Planning, Building, Code Enforcement and Occupational License.
PLANNING AND ZONING: This Division is responsible for comprehensive planning, special
project planning, geographic information services (GIS), current planning (review of zoning
amendments, land use plan amendments, zoning text amendments, plats,'site plans, variances,
special exceptions, special permits, etc.) and economic development.
CODE ENFORCEMENT: This Division is responsible for the enforcement of City's codes
relating to zoning violations (i.e. conducting business use in a residential area), public nuisances
(i.e.junk, trash, debris on private property),junked and abandoned vehicles (cars, trucks, boats,
etc), and minimum property standards for residential dwellings(paint, landscaping, etc).
Additionally, the Division is responsible for building permit review of single family and duplex
related uses, and zoning review of occupational licenses.
OCCUPATIONAL LICENSE: The Occupational License Division is responsible for the
processing and issuance of occupational licenses ("O.L.") for new and existing businesses. This
includes the distribution of the O.L. applications to the appropriate review disciplines (zoning,
building, electrical, mechanical, plumbing, and fire-rescue), and collection of fees at time of O.L.
issuance.
FY 2003 Accomplishments: (October, 2002—May, 2003)
➢ Code Enforcement staff responded to approximately 1,300 requests for zoning
--� information relating to single family homes aiid-additions, accessory structure- signs,
occupational licenses, fences and landscaping.
➢ Code Enforcement received over 1,100 service requests and issued over 3,000 violation
letters, courtesy notices and abandoned vehicle letters.
➢ Planning staff responded to approximately 1,200 land development inquiries.
➢ Approximately 70 items have been presented to the Planning and Zoning Advisory Board
and City Commission.
➢ Approximately 3,000 Occupations Licenses have been processed.
➢ Establishment of fee for zoning letter inquiries, which generated $1,350 in a three (3)
month period.
➢ Completed new GIS version of the City's Zoning map and Future Land Use map.
• ➢ Created and adopted CRA Plan.
➢ Processed and initiated LAC Land Use Plan Amendment.
70
➢ Amended the parking regulations in the Zoning Code.
➢ Amended commercial uses City wide.
➢ Rezoned newly annexed (2001) commercial zoned property from county regulations to
City commercial regulations.
➢ Processed amendments to the IROM zoning district.
Issues: DEVELOPMENT PROJECTS PROCESSED IN 2003
➢ Marriott in Sportsman Park; 174 room hotel.
➢ Harbor Villa(Griffin Lakes); 427 unit townhouse development.
➢ Michael Shift; mixed use retail/residential located at 200 E. Dania Beach Boulevard.
➢ Divers Direct in Sportsman Park; office/retail/warehouse development.
➢ Dania Distribution Center; 220,000 square foot office/warehouse/distribution center.
➢ Hilton Gardens; 165 room hotel.
➢ Stirling Business Park; 60,000 square foot office/warehouse complex.
➢ Anglers Avenue Industrial Building; 30,000 square foot industrial facility.
➢ Super 8 Motel; 36 room motel —redevelopment.
FY 2004 Key Objectives:
PLANNING AND ZONING: Objectives of this Division for the upcoming year include
improve the quality of new development through the site plan and development review process;
to improve the standards by which new development and redevelopment is reviewed; to
encourage and attract quality tax-base intensive uses; establish design guidelines for the* t
redevelopment area and commercial/industrial area adjacent to interstate highways; adopt a new
Transportation Element of the Comprehensive Plan; amend the Comprehensive Plan through the
Evaluation and Appraisal Report (EAR) process as required by State law; revise the sign code;
revise the Planned Unit Development (PUD) regulations; adopt the LAC and CRA; and revise
the multiple family development regulations in the Zoning Code.
CODE ENFORCEMENT: Objectives established for this Division include educating citizens
on benefits of code enforcement; to enforce the City code so as to obtain compliance rather than
using code enforcement as a punitive measure; to improve the environmental quality of
..residential-neighborhoods
OCCUPATIONAL LICENSE: Objectives for this Division include maintaining and updating
the O.L. database; ensure that O.L.'s are processed and reviewed in a thorough manner; provide
additional staff support for occupational license processing.
➢ Establish design guidelines for the redevelopment district and industrial districts in the
City.
➢ Initiate and process an amendment to the Comprehensive Plan through the Evaluation
and Appraisal Report process.
➢ Enforce, via Code Enforcement, the amortization clause of sign ordinance, effective
December, 2003.
71
➢ Continue to refine the Cit 's regulatory review processes, including
g review and
inspection, site plan review and platting, design review, through the effective
' management of existing staff and operating systems.
➢ Increase the level of voluntary compliance with City codes and ordinances by enhancing
relationship with citizens and neighborhood associations.
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Maintain 24 hour response time to 90% of
Code and Zoning complaints 100% 100% 100%
Issue an average of 150 code violation notices per month 100% 100% 100%
Maintain maximum 48 hour response time to 90% of
planning and zoning inquiries 100% 100% 100%
Conduct initial zoning review of site plans and
meet with applicant within 10 working days of
initial contact (90% of site plans) 100% 100% 100%
• Personnel Summary
Position Full Time Part Time Salaries
Director of Growth Management 1 $ 92,816
Administrative Specialist I 2 $ 48,330
Administrative Specialist 11 2 $ 59,873
Chief Zoning/Code Inspector 1 $ 59,265
Code Inspector 4 $137,112
Occupational License Specialist 1 $ 23,568
-Omupaftnalt-rceirsing Co-ordinator 1 ,
Planning Associate 1 $ 45,984
Principal City Planner 1 $ 58,747
Total 14
Salaries include COLA, longevity, merit, and step increase for FY 2004 where applicable.
•
72
Department of Community Development
(Code Enforcement/Planning Division)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $413,080 $526,860 $545,839 3.6%
14-10 Overtime $11,645 $10,000 $9,000 -10.0%
15-10 Longevity Pay $23,055 $16,929 $16,822 -0.6%
15-40 Accrued Leave Buyback $29,360 $6,000 $10,500 75.0%
21-10 FICA Taxes $30,267 $41,090 $42,135 2.5%
21-20 Medicare Taxes $7,388 $9,623 $9,854 2.4%
22-10 Retirement Contributions $60,248 $100,971 $142,358 41.0%
23-10 Life & Health Insurance $97,273 $108,444 $148,554 37.0%
24-10 Worker's Compensation $29,048 $32,247 $18,951 -41.2%
• 0 1 1 1
31-10 Professional Service $66,651 $120,000 $81,040 -32.5%
40-10 Training & Per Diem $2,909 $16,000 114,950 -6.6%
40-30 Expense Account $1,035 $6,000 $2,400 -60.0%
41-10 Telephone $3,621 $6,500 $4,140 -36.30/0
44-10 Equipment Rentals $4,192 $5,000 $4,500 -10.0%
46-10 Mtn. of Equipment $195 $900 $800 -11.1% • '
46-30 Mtn of Vehicles $2,224 $3,000 $2,000 -33.3%
47-10 Priniting & Binding $7,065 $10,000 $8,100 -19.0%
49-20 Legal & Display Advertisements $7,556 $10,000 $10,050 0.5O/C
49-30 Permit/License Fees $0 $350 $0
51-10 Office Supplies $3,314 $6,500 $4,000 -38.5%
52-10 Gasoline $4,102 $5,300 $5,000 -5.7%
52-20 Miscellaneous Supplies $3,072 $2,500 $500 -80.0%
_ .- - -- 52_30 Computer Software $0 $0 $7,430
52-50 Uniforms $0 $0 $2,300
54-10 Books, Subscriptions, Publications $1,4991 $1,325 $880 -33.6%
54-20 Memberships $0 $1,825 $2,175 99.2%
64-20 Vehicles $0 $37,000 $0 -100.0%
64-30 Machines & Equipment $6,001 $3,500 $7,000 100.0% '
• 0 11 1 11 111
71-10 Principal $12,722 $16,920 $27,716 63.8%
72-10 Interest $944 $1,740 $5,028 188.9%
TOTALS $8281466 $1,106,524 $1,134,022 2.5% t
73
Department of Community Development
(Code Enforcement/Planning Division)
Ma"or Variance or Hi hli hts of the Department
Category Amount Explanation
' Operating ($44935) Mainly due to"Cost Recovery"which should be budgeted as
,
Expenses an expenditure for FY 2003.
t
74
City of Dania Beach
FY 04 Program Modification Request Form
Request: Click2 Gov Core Module for Code Enforcement
Dept.: Community Development Division Code Enforcement/Planning Division
Fund General Fund Priority 3 Total Impact $23,090
Justification (Expected Outcome):
C1ick2Gov Core Module for the Code Enforcement and Building Permits Wireless Program utilizies a Wireless PDA Service to
be used by Code Officers and Building Inspectors in the field. The benefit of this program modification is that it will enhance
operating efficiency.
Each code officer will be issued a PDA which will have internet access to the Code Enforcment HTE Program. Code inspections
will display on the PDA and the code officers will enter the inspection results"on site." This will eliminate significant paper data
entry by code clerical staff. Each building inspector will be able to search for permit data on-site from the field and enter
inspections directly into the system (Staff is waiting confirmation from HTE on this application).
A►ternatives/Adverse impact if not funded:
Currently, staff enters inspection requests/code complaints into the computer. The next morning, building inspections and
code complaints requests are printed out and are taken into the field. Inspectors in the field write down their results/findings
and bring them back to the office that afternoon to be entered into the computer by clerical stall. For Code Enforcement,failure
to fund this module will maintain the status quo. This means long periods of time for information to become available, significant
paperwork,and significant clerical staff time, For the Building Department, failure to fund this module will require building
department inspection results to be entered manually as they are today.
Budget Impact
Expenditure: 71 1
Line Item Description of Request Cost
52-30 Computer Software Program Cost $6,930
64-10 Machinery&Equipment Cost of Equipment-PDA's 10 @$700 each $7,000
31-10 Professional Service Monthly Access Fees @ $305 per month $3,660
40-10 Training Cost to Train Personnel 5 days training $5,500
Total $23,090
Revenue:
Line Item Decri tion of Funding Amount '
0
Total $ -
Funded
75
� r
i
i
i
Building Division
Services, Functions and Activities:
This Division is responsible for the health, safety and welfare of the citizens of Dania Beach
through permitting and inspection of all construction, including new, remodel, addition and
repairs of all properties, both commercial and residential; performance of inspections for
code compliance on commercial properties prior to issuance of occupational licenses; aids
law enforcement by identifying, condemning and removing or causing to be restored or
upgraded, substandard buildings within the City; maintains property standards by enforcing
building and City code requirements for exiting properties; and project administration of City
construction.
FY 2003 Accomplishments:
➢ Approximately 2,000 building permits have been issued, generated $423,839 in fees
collected.
Issues: Development Projects Processed in 2003
• ➢ Marriott in Sportsman Park; 174 room hotel.
➢ Harbor Villa(Griffin Lakes); 427 unit townhouse development.
➢ Michael Shift; mixed use retail/residential located at 200 E. Dania Beach Boulevard.
➢ Divers Direct in Sportsman Park; office/retail/warehouse development.
➢ Dania Distribution Center; 220,000 square foot office/warehouse/distribution center.
➢ Hilton Gardens; 165 room hotel.
➢ Stirling Business Park; 60,000 square foot office/warehouse complex.
➢ Anglers Avenue Industrial Building; 30,000 square foot industrial facility.
➢ Super 8 Motel; 36 room motel—redevelopment.
FY 2004 Key Obiectives:
Objectives include continuing to provide better and faster to service to our customers, the
permit holders; educate the citizens on the need for building codes and their enforcement;
promote the general safety and well being of buildings and their occupants.
i
•
1
76
Performance Measures:
1
FY 2002 FY 2003 FY 2004
Actual Projection Goals
Maintain maximum 75 day initial review period for
90 percent of commercial and multi-family projects* 100% 100% 100%
Maintain maximum 45 day initial review period for
90% of single-family home permits* 100% 100% 100%
*Includes Building, Zoning, Planning &Public Service Review
Personnel Summary
Position Full Time Part Time Salaries
Building Official 1 $71,472
Administrative Technician 1 $22,362
Building Inspector 1 $54,247 •
Chief Electrical Inspector 1 $68,357
Permit Service Specialist 2 $48,566
Plumbing Inspector 1 $43,470
Permit Service Specialist (Temporary) 1 $20,700
Total 8
Salaries include COLA, longevity, merit, and step increase for FY 2004where applicable.
i
i
1
i
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1
77
1
tDepartment of Community Development (Building Divison)
' Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $264,165 $247,896 $324,972 31.1%
13-10 Part-time Salaries $14,187 $2,916 $0 -100.0%
14-10 Overtime $10,616 $12,500 $6,000 -52.0%
15-10 Longevity Pay $3,528 $2,634 $4,202 59.5%
15-40 Accrued Leave Buyback $15,755 $6,000 $3,500 -41.7%
21-10 FICA Taxes $21,026 $22,681 $23,992 5.8%
i21-20 Medicare Taxes $4,917 $5,304 $5,591 5.4%
22-10 Retirement Contributions $34,365 $57,838 $67,740 17.1%
23-10 Life & Health Insurance $68,091 $60,245 $60,140 -0.2%
24-10 Worker's Compensation $27,644 $22,619 $20,657 -8.7%
31-10 Professional Service $71,140 $149,916 $113,400 -24.4%
40-10 Training & Per Diem $1,341 $3,500 $6,000 71.4%
41-10 Telephone $2,714 $3,000 $2,100 -30.0%
44-10 Equipment Rentals $2,078 $3,1350 $2,460 -26.6%
' 46-10 Mtn. of Equipment $92 $350 $0 -100.0%
46-30 Mtn of Vehicles $1,329 $1,800 $1,680 -6.7%
47-10 Priniting & Binding $1,125 $2,000 $2,040 2.0%
i51-10 Office Supplies $1,142 $2,000 $1,800 -10.0%
52-10 Gasoline $2,647 $4,500 $3,500 -22.2%
52-20 Miscellaneous Supplies $1,467 $2,500 $200 -92.0%
52-50 Uniforms $0 $0 $1,640
1 54-10 Books, Subscriptions, Publications $745 $500 $490 -2.0%
54-20 Memberships $0 $1,000 $940 -6.0%
I NO
64-30 Machines & Equipment $4,466 $0 $0
71-10 Principal $3,13 $$3,313 ;$65;6,954;
;61-/.]l
72-10 Interest $741 $566
• TOTALS $558,459 $618,928
78
Department of Community Development (Building ®ivison)
Major Variance or Hi lights of the Department
Category Amount Explanation
In FY 03, the City is unable to hire a plumbing inspector which
was budgeted under personnel services. Part of this amount is
transferred to Professional Service to contract out the service to
Personal $76,161 Broward County. In FY 2004, funding for a temporary position of
Services a permit clerk to assist in the increase of workload in the building
division due to new development as well as assist in record
management to comply with the State requirements
Operating Reduction in Professional Service due to FY 2003 vacancy for
Expenses ($38,166) the plumbing inspector and engage Broward County to perform
the inspections
i
1
1
1
1
•
1
i
79
1
City of Dania Beach
0 FY 04 Program Modification Request Form
•
rReuest HTE Softwrare Modification for Building Module
pt.: Community Development Division Building Division
aFund General Fund Priority 1 Total Impact $5,000
Justification (Expected Outcome):
Modification to HTE Software in the Building Division to:
1) display of Individual Contractors on inspection tickets; and
2) display additional location information on inspection tickets.
Alternatives/Adverse impact if not funded:
Inspectors are losing valuable man hours:
1) trying to locate specific contractors for construction projects where necessary information is needed; and
2)trying to locate specific businesses which are located in multiple tennant buildings.
Budget Impact
act p
Expenditure: Cost
5,000.00
Line Item Description of Request
$
31-10 Professional Service HTE Software Modification
$ 5,000.00
Total
Revenue: Amount
Line Item Decri tion of Funding
$
Total
Funded
80
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Department of Fire-Rescue Services
Services, Functions and Activities:
Advancing Service Through Caring, this is the slogan of Dania Beach Fire Rescue. Our Mission is
to preserve life, protect property, alleviate suffering, and care for the sick and injured through the
proficient delivery of comprehensive, full service, high quality fire and rescue service delivered to
the citizens and visitors of Dania Beach.
' Through our "Core Values" : Community Commitment, Quality and Excellence, Integrity,
Teamwork, and Respect, we work together to undergird our organizational PILLARS; Fiscal
Responsibility, Operational Improvement, Customer Service and Community Outreach,
Professional Development, Health/Wellness and Safety, and Infrastructure.
Providing services of; Fire Prevention, Public Education, Fire Suppression, Advanced
Emergency Medical Treatment and Transport allows Dania Beach Fire Rescue to interface with
the community in a comprehensive way. Our personnel are heavily involved in the genre of
community and customer outreach,providing such innovative programs as; Elder Links Program,
Fall Prevention Program, Medical Management Control Study Group For Medical Emergencies
CPAP ), AED training, Marine Industry Extingusher School, and many other health, safety and
community awareness efforts.
FY 2003 Accomplishments:
➢ Designed and implemented a five year STRATEGIC PLAN
➢ Launched new performance objectives for each organizational PILLAR
➢ Through committee work, created six organizational PILLARS, developed to better track
our department's progress in the effective, efficient delivery of our MISSION to the citizens
and visitors of Dania Beach
➢ Completed a "Gold Standard" for agency review by I.S.O., with all back- up and collation
of required data fields done by department personnel
➢ Coordinated the complete gathering of data elements required by, Emergency Services
Consulting, inc., a private organizational and staffing--reviewcompany --
➢ Through ongoing interagency training formats with Hollywood Fire Rescue, unified a joint
extrication team that placed second overall in Broward County
➢ Hosted the Broward County Emergency Medical Annual Conference and Medical
Competition
➢ Increased the total number of fire inspections, by the utilization of " in-service fire
inspections" by shift firefighter/paramedics while still prepared to respond to fire or
medical emergencies
➢ Completed year two of the AWARD winning " competency based " medical and fire
training program developed by Dania Beach Fire personnel
➢ Installed over 75 Fire/Smoke detectors through the State Fire Marshal's Smoke Detector
• Program
1
82
➢ Organized numerous fire and medical awareness programs ro through schools civic and loca
p � rou g
organizations, done mostly through on-duty shift personnel
➢ Continued to lead the local communities in an active commitment to our department's
Immunization Program for school age children in conjunction with Memorial Regional
Hospital and the South Broward Hospital District
➢ Responded to a 40% increase in emergency medical/fire alarms in the past four years with
the same total number of shift personnel
➢ AED Program implemented with grant monies and Fire/Rescue personnel training local
community
➢ Enlarged the scope of CPR Program to include all interested City of Dania Beach workers
➢ Developed departmental strategies to increase employee empowerment/satisfaction
➢ Increased Fire Prevention- Investigations by inter-agency agreement with Hollywood Fire
Rescue for usage of fire inspector/investigator when needed
➢ HIPPA compliance acquired for all department personnel
➢ Increased department revenue streams in each major category: through increased City of
Dania Beach value; Fire Assessment, through City of Dania Beach growth, Impact Fees,
through increase personnel workload; Transport and Inspection Fees
➢ Developed new comprehensive employee orientation program
➢ Enlarged the scope and practice of"Our Mentorship Program"
Issues:
➢ Increase Staffing Requirement - Minimum 3 personnel per fire engine= increase of total
staffing by 8 Firefighter/Paramedics . '
➢ Increase Fire Prevention Staffing 1 Firefighter/Inspector, due to increase City of Dania
Beach annexed property and total inspection workload
➢ Infrastructure Support - I Fire Apparatus to replace aging fleet reserves, laptop computer
for Fire Prevention Division, upgrading "Life-Pack" machines to equate with current
medical protocols, and a projection device for community presentations and education
FY 2004 Key Objectives:
Objective 1: Adopt, through the City of Dania Beach Commission, the Fire Rescue Department's
five yearStrateg cand Performance-Objective Plan
Objective 2: To continue to garner the greatest possible fire and rescue service for our citizens,
through the advancing of cooperative intra-agency automatic aid interface
Objective 3: To expound on our advancements in customer outreach,through the thoughtful
development of key health, safety and medical awareness programs
Objective 4: Advance the Professional Development of our employees through; outside studies,
training modules and advanced evaluation techniques
Objective 5: Facilitate greater understanding of the communities needs, through ongoing civic
involvement and interface .�
83
Objective 6: Continue to utilize key staff personnel in the development of grant applications to
increase the overall funding mechanisms for specialized programs that can be shown
to have a local community impact and therefore high probability of acquiring the
grant approval rating necessary to fund the individual items. These items can range
from public education to operational improvements.
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
To use all cost containment measures; Line item budgeting,
group co-op purchase programs, County logistics for supply
procurement, State bid processes and fiscal restraint to mitigate
the operational costs while still being respectful of the
community commitment and need. Using prudence and
stewardship to harness all possible innovations of thought
to derive the greatest possible delivery of services at the most
fiscally responsible cost, measured in operational budget
increases/taking into account special infrastructural costs
and needs ie. Fire Apparatus,Life-Packs, and future
housing needs.
18%in4yrs. 1/4 of 4yr total same
Increase Professional Development through increased degrees,
Certifications, and Special Tactical Operation Certifications in
total class work increase by percentage Increase 10% 20% 20%
Continue to foster improved inter-agency relationships to
bulster auto aid agreement, which places minimum levels
of fire/rescue personnel on scenes automatically without
additional fees or charges to Dania Beach Fire Rescue
saving the City conservatively> 500,000 per FY in process activated continue
Improve total revenue streams aquired directly-from F.D.
that to include: Fire Assessment Fees, Fire Prevention,
Medical Transport Fees, and Impact Fees >10% >10-15% 15%
Aquire lowered I.S.O rating for Commercial Property owners Level 5 In Process 4 or<
Increase Public Program Effort for totals in each of the
community outreach program areas by a percentage equal
to at least 10 to 15 percent each year/programs or participants >15% >20%
84
Personnel Summary
Position Full Time Part Time Salaries
Fire Chief 1 $ 91,797
Deputy Fire Chief 1 $ 101,032
Administrative Coordinator 1 $ 45,488
Administrative Specialist I 1 $ 26,422
EMS Captain 1 $ 76,384
Fire Marshall/Captain 1 $ 92,640
Fire Inspector 2 $ 132,805
Battalion Chief 3 $ 305,818
Fire Captain/Paramedic/EMT 6 $ 497,097
Rescue Lieutenant 6 $ 393,099
Engineer/Operator/Paramedic/EMT 6 $ 413,703
Firefighter/ Paramedic/EMT 25 $1,311,349
Training Captain 1 $ 79,027
Total 55
Salaries include COLA, longevity and step increase for FY 2004 where applicable.
i
85
Department of Fire-Rescue Services
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $3,026,580 $3,394,614 $3,507,397 3.3%
1 14-10 Overtime $199,735 $225,000 $225,000 0.0%
15-10 Longevity Pay $151,960 $176,405 $196,511 11.4%
15-20 State Incentive $10,940 $11,000 $15,602 41.8%
15-30 Extra Fire Duties $3,681 $0 $80,000
15-40 Accrued Leave Buyback $223,702 $251,042 $170,775 -32.0%
21-10 FICA Taxes $244,980 $288,707 $296,484 2.7%
21-20 Medicare Taxes $60,494 $67,520 $69,339 2.7%
22-10 Retirement Contributions $579,333 $708,920 $888,359 25.3%
23-10 Life& Health Insurance $515,549 $494,022 $609,399 23.4%
24-10 Worker's Compensation $239,968 $204,594 $250,461 22.4%
• •
31-10 Professional Service $78,795 $77,485 $63,110 -18.6%
1 34-10 Contractual Services $87,519 $96,295 $100,976 4.9%
40-10 Training & Per Diem $35,583 $33,000 $6,250 -81.1%
' 40-20 Education Reim/Re-certification $0 $0 $26,674
40-30 Expense Account $943 $2,400 $2,400 0.0%
41-10 Telephone $18,385 $17,500 $16,140 -7.8%
1 43-10 Water $3,903 $4,000 $3,780 -5.5%
43-20 Electricity $17,528 $16,450 $14,040 -14.7%
43-30 Natural Gas $770 $1,000 $1,020 2.0%
44-10 Equipment Rentals $4,394 $6,629 $4,696 -29.2%
44-30 Miscellaneous Rentals $44,008 $78,260 $78,264 0.0%
46-10 Mtn. of Equipment $10,750 $16,200 $18,289 12.9%
46-20 Mtn. of Communication Equip. $8,700 $12,000 $9,815 -18.2%
46-30 Mtn of Vehicles $76,659 $89,500 $87,000 -2.8%
46-40 Mtn. of Buildings $21,073 $18,000 $17,740 -1.4%
46-50 -Mtn:-of-Grounds - - - - $0
47-10 Priniting &Binding $1,303 $1,700 $1,800 5.9%
48-10 Promotional Activities $0 $0 $1,200
49-30 Permit/License Fees $0 $0 $7,550
51-10 Office Supplies $5,568 $8,500 $6,000 -29.40YO
52-10 Gasoline $16,747 $22,000 $26,400 20.0%
52-20 Miscellaneous Supplies $78,860 $76,185 $23,500 -69.2%
52-50 Uniforms $41,961 $46,500 $24,968 -46.30
52-60 Building Supplies $6,332 $12,000 $6,000 -50.0%
52-70 Medical Supplies $0 $0 $53,200
54-10 Books, Subscriptions, Publications $3,041 $5,300 $5,575 5.2%
54-20 Memberships $1,465 $3,500 $845 -75.9%
86
Department of Fire-Rescue Services
Line item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
63-10 Improvements other than Buildings $0 $14,200 $0 -100.0%
64-20 Vehicles $0 $32,000 $23,000 -28.1%
64-30 Machines & Equipment $30,832 $76,565 $69,439 -9.3%
71-10 Principal $99,030 $102,197 $174,585 70.8%
72-10 Interest $49,320 $38.112 $52,605 38.0%
99-20 Reserve for Fire-Rescue $126,586 $156,559 23.7%
0 0 �
TOTALS $6,000,391 $6,855,888 $7,398,268 7.90/6
Ma)or Variance or Highlights of the De 3artment
Category Amount Explanation
Reduction in uniforms due to purchase of most replacement of
Operating ($31,652) bunker gear in FY 2003. Also reduction in the professional
Expenses service due to actual calcuation of costs based on projected
revenue for the billing company(ADP)
t
Capital Outlay
Line Item Amount Project Description/Explanation
64-20 Vehicles $23,000 Replace 1991 Ford Bronco
64-30 Machines & Equipment $9,600 Radios (4 @$2,400)
$3,550 1 SCBA equipment
$1,500 1 Computers
$3,500 Computer driven overhead projector
$21,000 Capnography upgrade for three LP 12's
$2,700 Ventilators (2 @$1,350)
$10,889 Mobile work station W/GPS, CAD, HVL for
vehicles (7yr lease @ $10,889)
$8,200 Holmatro Combination Cutter&Spreader
$8,500 Retro-fit new command vehicle
87
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® Department of Public Services
Services, Functions and Activities:
The Department of Public Services is comprised of 10 divisions, Sanitation, Construction &
Maintenance, Streets & Parks, Fleet Maintenance, Cemetery, Small Neighborhood Parks, Stormwater,
Water Plant,Water Distribution and Sewer Collections. All of the work performed occurs on public
property and is a highly visible entity of the city. The only exception to public property work is the
work required to enforce the codes of the city and work on private property that the City Manager
orders. The administration office of this department is responsible for managing violations within the
cities right of way, lot clearing violations,billing issues concerning water services, liens placed against
property owners for violations to city code under its jurisdiction and administering the refuse
collection throughout the city. Additional responsibilities of this office also include the administration
of all other utilities within the city which include lighting, telephone and fiber optic networks, and the
administration of traffic issues including calming devices.
Under the direction of a Licensed Professional Engineer this department has eliminated the majority of
engineering outsourcing and allows the city to manage, analyze and design city projects in house.
Project management of most CDBG grants is now administered by this department insuring the
maximum usage of monies obtained in the grants.
® The Department of Public Services is responsible for the maintenance and landscaping of the City's
streets, alleys and roadways. They are also responsible for cemetery maintenance of which the City
owns two cemetery grounds. The construction maintenance division within this department is
responsible for maintenance for all city structures. Fleet maintenance of all city vehicles is a
responsibility of this department.
The Utility Department is responsible for providing water and sewer service for the customers of the
City. The stormwater devision is responsible for installation and maintenance of the cities stormwater
system including the maintenance of canals.
Small rieighborfioodparks is iricludediri this division. The focus was to insure these-parks were-
brought up to meet ADA requirements.
FY 2003 Accomplishments:
➢ Worked with Parks Deparment on various projects including Boater's Marine Park and planting
of palms at Meli Park and shade trees in Frost Park.
➢ The Department continued to implement certain landscape road closure projects which
beautifies and assists in the reduction of crime in the neighborhood.
➢ This department also managed the grant from Florida Inland Navigation District to dredge the
Dania Cut-Off Canal and the finger canals in the Melaleuca area.
➢ Repairs and installation of sidewalks was performed in the newly annexed areas, west of
Interstate 95.
90
➢ Resurfacing of all alleyways in the eastern areas alongwith numerous roadways. •➢ Completion of the beautification project.
➢ Completion of the 26 and 27 years CDBG projects. 1
➢ Major drainage improvements in the SE area.
➢ Landscape improvements in the areas west of I-95 in conjunction with neighborhood groups
and associations.
➢ Various water service improvements including additional neighborhood hydrants and new
water main construction in the southeast area.
➢ The department also achieved an agreement with Ashbritt, Inc. for disaster relief services to be
better prepared in case of a hurricane or other disaster.
➢ Worked with administration on planning and implementing CDBG 281h year project.
➢ New pumping equipment and basin reconstruction along SE 51h Ave.
➢ Worked with outside consultant on multiyear plan for water plant, distribution system, sewer
system and storrnwater systems.
➢ Completed permanent street closures in the SW section of the city.
➢ Cleaned and logged every catch basin in the city including.new areas.
➢ Finalized the acquisition of 1500 trees from the SFWMD.
➢ Cleared vacant lot behind the Cities Water Treatment Plant.
➢ Installed trees in various areas of the city.
➢ Upgraded security system at the Cities Water Plant and Public Services compound.
➢ Installed new water lines in the SE section of the city.
➢ Procured 60 royal palm trees through a DOT grant.
➢ Monitored solid waste pickup throughout the city. . '
➢ Maintained vacant lots throughout the city.
➢ Cited properties in violation of vacant lot ordinance requirements.
➢ Fleet maintenance and preventative maintenance of all city vehicles.
➢ Acquisition of new Service Vehicles.
➢ The garage has undergone a complete overhaul including implementation of software
management systems including a preventative maintenance program allowing servicing of all
vehicles beginning the first of the year 2003..
➢ Reconfigured backflow compliance program.
- Issues:
➢ Water quality for our future is the most important issue to be dealt with in the near future for t
the City of Dania Beach. We are currently on the list for state funding eligibility and must
pursue upgrading our system. Upgrade of the system not only effects the quality of the water it
plays an important role in the growth of the city. Curtailing the upgrade of this system will
curtail the growth of the city thereby reducing future revenues.
➢ Compliance matters must be addressed to insure compliance with Federal, State and City
codes. Much of the infrastructure and administration required to insure compliance has been
neglected for many years. it is imperative that the city address these issues to avoid future
violations and fines imposed by these agencies.
91
FY 2004 Key Objectives:
® Y
Objective 1: The Department of Public Services is moving forward in the 21st century with hopes of
11 million dollars in improvements over the next 5 years. Our city commission
approved an agenda item allowing the city to place its name on the list for state funding
for the proposed projects. This allows us to be one of the cities selected in the year
2003 to request state funding to perform projects that improve the infrastructure for the
citizens of its city. Many things have been proposed in using the 11 million, with
improvements to the water treatment plant, water distribution system, wastewater
collection system and storm water system. A storm water project that has been ongoing
in the southeast section of the city will be finalized with combined efforts from the city
and Florida's Department of Transportation.
Objective 2: Our old water storage tank is destined for removal with intentions of replacing it with a
larger tank decorated with the City of Dania Beach logo. Water distribution and
wastewater pipe will also be replaced during this phase of improvements to our city,
bringing opportunities that will impact the entire city. Pipes that will be replaced date
back as far as the 1930s. Revitalization will occur at all of our 16 wastewater pump
stations, installing communication systems that will allow monitoring of the system
from a central location. Many of these opportunities will pay for themselves in the long
haul as the improvements reduce the cities expense for quantities of wastewater treated,
improved water accountability and reduction in storm associated damages to both
® residential and city properties.
Objective 3: Re-structure the Public Services Department into a more productive and resourceful
unit for the city.
Objective 4: Bring the City into compliance with Federal, State and local mandated standards and
administrative codes.
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual._ ----Projection--- ___Goals_._._.__._._...__.
Maintain water qualities within compliance requirements 100% 100% 100%
Prevent wastewater spills within compliance requirements 95% 100% 100%
Maintain all stormwater structures 96% 100% 100%
Perform preventative maintenance on all city vehicles N/A 100% 100%
Maintain compliance with all regulatory codes 10% 50% 85%
92
r
r
Personnel Summary •
Position Pull Time Part Time Salaries r
Director of Public Services 1 $ 85,055 r
Public Works & Utilities Superintendent 1 $ 58,138
Administrative Coordinator 1 $ 40,334
Administrative Specialist 1 $ 25,161 r
Trades Mechanic II 2 $ 38,638
Trades Maintenance Supervisor 1 $ 44,673
Crew Leader 4 $137,356 r
Landscape/Grounds Tech 1 2 $ 49,566
Landscape/Grounds Tech II 3 $ 79,099
Maintenance Worker/Equipment Operator I 8 $200,262 r
Public Works Supervisor 1 $ 42,936
Maintenance Worker/Equipment Operator II 1 $ 41,004
Maintenance Equipment Operator 11I 2 $ 75,426 r
Fleet Mechanic/Service Coordinator 1 $ 47,3 37
Cemetery Caretaker 1 $ 31,894
Chief Treatment Plant Operator 1 $ 49,704 r
Treatment Plant Operator I 4 $159,012
Treatment Plant Operator II 1 $ 47,337
Irrigation Mechanic 1 $ 29,539 r
Utilities Mechanic 5 $170,017
Compliance Officer* 1 $ 28,000 r
Compliance Inspector 1 $ 32,600
Parks & Landscape Supervisor 1 $ 44,224
Meter Reader 1 $ 25,179
Total 46
* This position is funded for six months
Salaries include COLA, longevity, merit, and step increase for FY2004 where applicable.
1
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93
r
� Put) lic Services
� • Admoinmistrat8ion
i
i
i
' Department of Public Services (Administration)
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Proposed Variance
12-10 Regular Salaries $0 $0 $90,170
15-10 Longevity Pay $0 $0 $3,797
21-10 FICA Taxes $0 $0 $6,930
21-20 Medicare Taxes $0 $0 $1,621
22-10 Retirement Contributions $0 $0 $25,446
23-10 Life & Health Insurance $0 $0 $25,447
24-10 Worker's Compensation $0 $0 $372
t34-10 Contractual Services $0 $0 $1,521
40-10 Training & Per Diem $0 $0 $1,500
' 40-30 Expense Account $0 $0 $2,700
41-10 Telephone $0 $0 $3,078
43-20 Electricity $0 $0 $630
1 44-10 Equipment Rentals $0 $0 $1,134
44-30 Miscellaneous Rentals $0 $0 $4,050
' • 51-10 Office Supplies $0 $0 $1,575
52-60 Building Supplies $0 $0 $1,350
' TOTALS $0 $0 $171,320
Major Variance or Highlights of the Department
This division is established to allocate the cost of the administration of the Public Services correctly. Previous year,
all administration staff and related expenses are charged to the enterprise fund. -
94
� rk.'lemel' ery
Department ®f Public Services (Cemetery Division)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $27,154 $31,944 $29,127 -8.8%
14-10 Overtime $2,674 $4,000 $3,500 -12.5%
15-10 Longevity Pay $2,300 $2,463 $2,767 12.3%
15-40 Accrued Leave Buyback $17 $0 $0
21-10 FICA Taxes $2,279 $2,724 $2,512 -7.8%
21-20 Medicare Taxes $532 $637 $588 -7.8%
22-10 Retirement Contributions $4,786 $7,262 $8,551 17.7%
23-10 Life & Health Insurance $9,727 $9,037 $5,628 -37.7%
24-10 Worker's Compensation $3,104 $2,749 $2,381 -13.4%
31-10 Professional Service $0 $2,000 $0 -100.0%
34-10 Contractual Services $305 $300 $300
41-10 Telephone 0 $600 $360 -40.0%
43-20 Electricity $2,300 $3,000 $2,916 -2.8%
46-10 Mtn. of Equipment $137 $605 $500 -17.4%
® 46-30 Mtn of Vehicles $0 $0 $1,200
46-50 Mtn. of Grounds $6,676 $11,000 $9,540 -13.3%
52-10 Gasoline $942 $2,300 $1,000 -56.5%
52-20 Miscellaneous Supplies $6,860 $3,445 $3,500 1.6%
52-30 Computer Software $0 $0 $5,000
52-50 Uniforms $0 $0 $120
52-60 Building Supplies $0 $0 $500
® �
__-- 64-30------Machines &-.Equipment p$69,792;$8;6,816;;$79,990
$0®kwmwmg�
TOTALS -7.9%
95
City of Dania Beach
FY 04 Program Modification Request Form
Request: Computer Software •
Dept.: Public Services Division Cemetery
Fund General Fund Priority 1 Total Impact $5,000
Justification (Expected Outcome):
Currently the city does not have a software program to record cemetery plots, activities and records, installation
of this program will allow for precise record keeping. This will allow for a reduction in man-hours during
information searches, record maintenance and plot allocation.
Alternatives/Adverse impact if not funded:
Current procedures result in long hours in the records maintenance of this process, continued practice will result
in extensive man-hours in maintaining records, locating deceased and allocation of plots.
Expenditure:
Line Item Description of Request Cost
52-30 Computer Software $5,000
i
Total _ $5,000
Revenue:
Line Item Description of Funding Amount
i
Total 0
Funded .
96
Constructaon
&
It
Ma & C1teC@anCe
Department of Public Services
(Construction & Maintenance Division)
' Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $99,279 $106,291 $109,110 2.7%
14-10 Overtime $11,231 $5,000 $5,500 10.0%
15-10 Longevity Pay $2,900 $3,469 $4,202 21.1%
15-40 Accrued Leave Buyback $2,982 $4,500 $4,500 0.0%
21-10 FICA Taxes $8,362 $8,545 $8,775 2.7%
21-20 Medicare Taxes $1,956 $1,999 $2,052 2.7%
22-10 Retirement Contributions $16,306 $23,491 $30,685 30.6%
' 23-10 Life & Health Insurance $29,182 $27,111 $42,412 56.4%
24-10 Worker's Compensation $25,172 $20,799 $7,291 -64.9%
34-10 Contractual Services $746 $1,000 $780 22.0%o
40-10 Training & Per Diem $0 $220 $750 240.9%
' 41-10 Telephone $0 $1,200 $1,224 2.0%
44-10 Equipment Rentals $0 $250 $0 -100.0%
44-30 Miscellaneous Rentals $72 $0 $0
46-30 Mtn of Vehicles $1,443 $1,380 $1,250 -9.4%
46-40 Mtn. of Buildings $409 $800 $0 -100.0%
52-10 Gasoline $1,920 $3,500 $3,000 -14.3%
52-20 Miscellaneous Supplies $2,104 $1,900 $2,900 52.6%
52-50 Uniforms $373 $300 $500 66.7%
52-60 Building Supplies $229 $0 $500
TOTALS $204,666 $211,7 55 $225,430 6.5%
97
� II
� FleetII
� managu ment
�
i II �II
' Department of Public Services (Fleet Management Division)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $40,102 $46,791 $43,033 -8.0%
' 14-10 Overtime $1,716 $2,000 $1,500 -25.0%
15-10 Longevity Pay $3,998 $4,574 $4,303 -5.9%
15-40 Accrued Leave Buyback $2,056 $1,800 $2,000 11.1%
21-10 FICA Taxes $3,365 $3,932 $3,624 -7.8%
' 21-20 Medicare Taxes $787 $920 $848 -7.9%
22-10 Retirement Contributions $7,169 $10,851 $12,819 18.1%
23-10 Life& Health Insurance $9,727 $9,037 $14,137 56.4%
24-10 Worker's Compensation $2,477 $3,0521 $1,648 -46.0%
• •
34-10 Contractual Services $220 $300 $250 -16.7%
40-10 Training & Per Diem $0 $0 $250
41-10 Telephone $0 $400 $360 -10.0%
46-10 Mtn. of Equipment $385 $400 $400 0.0%
46-30 Mtn of Vehicles $212 $1,450 $720 -50.3%
46-40 Mtn. of Buildings $240 $600 $0
51-10 Office Supplies $0 $250 $0
52-10 Gasoline $473 $1,400 $720 -48.6%
52-20 Miscellaneous Supplies $8,627 $9,000 $11,000 22.2%
TOTALS $81,554 $96,757 $97,612 0.9%
98
i • i Streets
i
i
' Department of Public Services (Streets Division)
FY 2002 FY 2003 FY 2004 Percentage
' Line Item Actual Revised Proposed Variance
12-10 Regular Salaries $257,440 $273,699 $278,711 1.8%
14-10 Overtime $35,366 $25,000 $14,450 -42.2%
15-10 Longevity Pay $8,793 $7,726 $8,252 6.8%
15-40 Accrued Leave Buyback $11,427 $5,000 $5,000 0.0%
' 21-10 FICA Taxes $21,939 $21,749 $21,859 0.5%
21-20 Medicare Taxes $5,131 $5,191 $5,112 -1.5%
' 22-10 Retirement Contributions $42,859 $57,926 $77,710 34.2%
23-10 Life & Health Insurance $77,819 $81,333 $124,916 53.6%
' 24-10 Worker's Compensation $19,077 $17,681 $20,867 18.0%
® o �
31-10 Professional Service $5,922 $5,600 $0 -100.0%
31-30 Consultant Engineers $0 $0 $6,000
34-10 Contractual Services $5,611 $9,000 $5,280 -41.3%
' 40-10 Training & Per Diem $901 $2,500 $1,900 -24.0%
40-20 Education Reim/Re-certification $0 $0 $2,400
' ® 41-10 Telephone $13,087 $13,000 $4,440 -65.8%
43-10 Water $5,396 $6,200 $7,200 16.1%
43-20 Electricity $173,353 $180,000 $196,200 9.0%
44-10 Equipment Rentals $6,650 $7,000 $7,610 8.7%
44-20 Trailer Rentals $0 $4,500 $0 -100.0%
46-10 Mtn. of Equipment $13,500 $14,000 $11,500 -17.9%
46-20 Mtn. of Communication Equip. $0 $1,000 $500 -50.0%
46-30 Mtn of Vehicles $25,514 $32,700 $22,800 -30.3%
46-40 Mtn. of Buildings $0 $0 $2,000
46-50 Mtn. of Grounds $21,252 $119,943 $108,810 -9.3%
46-60 Mtn. of Streets $840,985 $266,607 $220,000 -17.5%
1 47-10 Priniting & Binding $0 $385 $500 29.9%
52-10 Gasoline $26,310 $40,000 $35,800 -10.5%
' 52-20 Miscellaneous Supplies $33,155 $37,134 $15,000 -59.6%
52-40 Chemicals Supplies $140 $1,500 $1,500 0.0%
52-50 Uniforms $103 $0 $1,700
52-60 Building Supplies $0 $0 $500
53-10 Road Materials & Supplies $28,314 $15,000 $24,000 60.0%
54-20 Memberships $0 $0 $400
hM=1
1 99
Department of Public Services (Streets Division)
Line Item FY 2002 FY 2003 FY 2004 Percentage
ance Actual Revised Proposed Vari
63-10 Improvements other than Buildings $13,847 $0 $0
64-10 Computer $1,424 $0 $0
64-30 Machines & Equipment $1,000 $15,950 $0
64-40 Office Furniture $7,292 $0 $0
71-10 Principal $60,588 $51,837 $75,513 45.7%
72-10 Interest $6,831 $3,544 $3,334 -5.9%
99-30 Reserve for Comprehensive Plan $0 $0 $153,400
TOTALS $1,771,026 $1,322,705 $1,465,164 10.8%
IMa'or Variance or Hi lights of the Department '
Category Amount Explanation
Operating ($80 029) Due to reduction of costs in the repaving program, lower vehicle
Expenses maintenace and grounds maintenance
100
� Paris
� Ma 'Intenance
i
i
Department of Public Services (Parks Maintenance Division)
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Proposed Variance
12-10 Regular Salaries $46,267 $49,371 $95,063 92.5%
14-10 Overtime $1,601 $2,000 $2,000 0.0%
15-10 Longevity Pay $0 $0 $4,020
15-40 Accrued Leave Buyback $301 $0 $300
21-10 FICA Taxes $3,431 $3,686 $7,274 97.3%
21-20 Medicare Taxes $802 $862 $1,701 97.3%
22-10 Retirement Contributions $7,113 $7,943 $26,832 237.8%
' 23-10 Life & Health Insurance $0 $0 $34,184
24-10 Worker's Compensation $1,744 $3,004 $7,177 138.9%
34-10 Contractual Services • $257 .$0 $720
40-10 Training & Per Diem $0 $0 $500
41-10 Telephone $0 $300 $1,116 272.0%
43-10 Water $59 $150 $80 -46.7%
' 43-20 Electricity $330 $1,100 $389 -64.7%
44-10 Equipment Rentals $2,503 $3,500 $5,180 48.0%ii
46-10 Mtn. of Equipment $2,467 $3,000 $3,000 0.0%
46-30 Mtn of Vehicles $976 $3,120 $2,000 -35.9%
46-40 Mtn. of Buildings $18,208 $4,589 $3,000 -34.6%
' 46-50 Mtn. of Grounds $20,948 $41,310 $67,106 62.4%
52-10 Gasoline $1,214 $4,000 $4,000 0.0%
52-20 Miscellaneous Supplies $7,377 $12,380 $13,500 9.0%
52-50 Uniforms $0 $1,000 $360 -64.0%
• e - - ee
' 64-30 Machines & Equipment $6,941 $3,000 $0
• e eee •, e a e'
TOTALS $122,539 $144,315 $279,501 93.706
Major Variance or Highlights of the Department
Category Amount Explanation
All pars maintenace, which includes Frost, eli, .
Personal Thomas are all transferred in this division. Employee
Services $111,685 related to this function is transferred from the Recreation
Department to this division in FY 2004. Further in FY 2003,
employee insurance was not budgeted
Operating Cost increased due to maintenance of the other parks as
Expenses $26,502 mentioned above. These costs are reduced in the
Recreation division.
101
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� • Solid Waste
i
i
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1 Department of Public Services (Solid Waste Service)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
34-10 Contractual Services $1,490,329 $1,560,145 $1,614,644 3.5%
1 • � e e
TOTALS $1,490,329 $1,560,145 $1,614,644 3.5%
1
Major Variance or Highlights of the Department
ON
1 Category Amount Explanation
Operating Mainly due to increase of 73 units of service, and an estimate
Expenses $54,499 increase of 2% of garbage fees as allowed in the contract
1
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104
Department of Parks & Recreation
1 Services, Functions and Activities:
The Department of Parks & Recreation consists of a highly motivated team of 40 part time and 11
full time individuals that pride themselves with the maintenance, enhancement, & new
construction of all city parks, city-owned facilities, athletic facilities, aquatic facilities, beach areas
and other various recreation locations. Since we have such a large differential in part time staff to
full time staff, we must focus on utilizing part time staff members for various program and special
event planning needs. The department manages and oversees the overall operation of the cities
recreation areas including 3 community based recreation centers, a community center, 2 tennis
court and basketball facilities, 2 aquatics facilities, 5 playground areas, one mile of ocean beach
and all the city waterways. We also monitor and report all environmental concerns throughout the
city parks, provide a summer recreation program that targets the youth of the community (ages 5-
12), provide set-up and liaison services for various community and social gatherings at all
recreation and community centers,. The department also provides program planning and classes
for all age groups and provide additional assistance for city sponsored events when requested. In
addition to this list of responsibilities we also provide staff support and coverage in various
departments when requested and monitor the shuttle bus service throughout the city.
The Department of Parks & Recreation is working toward the goal of providing a safe and
attractive park environment where all segments of the population may recreate and enjoy a variety
of professionally run programs and activities; all in an effort to enhance the quality of life for our
residents, as well as an appealing setting for the many visitors to our community.
The Department of Parks & Recreation is divided into two major program areas—the Beach
Division(maintenance of beaches, waterways and beach safety) and the Parks and Recreation
Division (programming, events and public relations.) The Beach Division has three primary
responsibilities- beach and waterway maintenance, water safety and public awareness. This
division provides maintenance to the city beach and any waterways within City property. The
Parks and Recreation Division is responsible for four major areas—youth, adult and senior
activities; special`everifs;special-programs,and-community`eftbhs=Sh- t e=b
' information is also included in this division.
FY 2003 Accomplishments:
➢ Implemented new programs and fine-tuned existing. (Cruise Night, Dania Beach Walkers
Club, Senior Citizens, Teen Scene).
➢ Completed first phase of FRDAP project at Frost Park, which includes, re-surfacing of
tennis, paddleball, and basketball courts, new pavilions, new fitness trail with workout
stations, new sports lighting, new sod and irrigation. Administered grant paperwork and
reports.
➢ Completed the C.W. Thomas Improvements which will include diamond bright and cool
deck for the pool, new pavilions, new sports lighting, resurfacing of all existing courts, a
t105
1
mini-basketball court, and extensive improvements to the existing building. Administered
grant reports and paperwork.
➢ P.J. Meli Park improvements have commenced in and will continue for the next 6 months.
Improvements include a new Jr. Olympic-sized pool, new sports lighting, and extensive
improvements to the overall facility. Monitored and administered grant requirements and
paperwork.
➢ Eliminated the excessive mileage accruals for employees.
➢ Saved the City approx. $12,000 on the roller hockey dasher boards.
➢ Coordinated the removal of the Press box and replacement of the storage shed for the
Optimist needs at Frost Park.
➢ Oversee the Community Bus operation/schedule and route changes included.
➢ Successfully Combined East and West Senior Programs in conjunction with the "Unity
within the Community"promotion of the City and its' programs.
➢ Re-developed the department's budget needs,and planned accordingly into the upcoming
budget.
Issues:
➢ Frost Park renovation project will become underway in September 2003 and will continue
construction through September 2004.
➢ Patrick J. Meli Park will undergo field and athletic recreation area renovations to include
new baseball lighting new Athletic field and other outdoor projects.
FY 2004 Key Objectives:
Growth and Economic Development
Objective 1: Market recreation programs and promote our City's major assets; i.e., park
facilities, beaches, programs and special events.
Objective 2: To provide governmental service and physical infrastructure which will enhance
our citizens' pride in their community and which will assist the City of Dania Beach
to become a visionary city
Objective 3: -Continued-focus on-the Parks•arid-R-e,&r-att4onzMaster-Plan-of-constructing new
Recreation facilities and renovating all old structures by evaluating project priorities
already identified.
Objective 4: Implement construction projects safely and efficiently and on a timely basis
Objective 5: This department values fiscal accountability through careful management of our
financial resources and recognize that problem solving requires vision and
originality.
Objective 6: Work towards a goal of upgrading all facilities and programs to meet all specific
ADA standards
106
Community Emphasis
Objective 1: Provide avenues of community input regarding community services, recreation &
waterways issues.
Objective 2: To provide open and candid communication in order to develop and maintain
cooperation and good relationships with the public and within the work place.
Innovation
Objective 1: Establish an environment for creative ideas and innovative thinking.
Objective 2: To attract, train, motivate, and retain a competent and cohesive work force that
delivers effective and efficient services.
Objective 3: Create incentives for employees to offer innovative ideas regarding efficiency and
productivity.
Objective 4: This department will continue to value employees who subscribe to a code of
professionalism, ethics, honesty, and integrity in their career and personal life and
support their continued education and training.
Quality of Life
Objective 1: Provide safe and attractive park facilities for residents and visitors.
® Objective 2: To provide cost effective services that efficiently utilize City resources.
Objective 3: To adequately fund and provide essential services that are needed to ensure a high
quality of life, health, safety, and welfare to the residential and business
communities and visitor while preserving the historical heritage as the "Broward's
First City".
Performance Measures:
FY 2002 FY 2003 FY 2004
Actual Projection Goals
FACILITIES
_--------— ,faint-ain=-ef--reiency-ratio of facility--leasing process
at I. T. Parker of 95% NA 95% 95%
AQUATICS
Increase participation from 60 users a day to
100 users a day NA 60% 100%
BEACH
Increase Safety standards for incoming and
existing lifeguards to improve safety standards to a 90% NA NA 90%
107
CUSTOMER SERVICE
Increase volunteer participation in city wide
special events and programs to 50 participants
NA NA 50%
RECREATION
Increase quality standards of Summer program
planning and coordination to include %15 more
activities for participants NA NA 15%
Personnel Summary
Position Full Time Part Time Salaries
Director of Parks &Recreation 1 $ 65,492
Recreation Program Manager 1 $ 30,611
Senior Program& Facilities Manager 1 $ 45,042
Recreation Leader 1 $ 30,431
Administrative Specialist II 1 $ 31,642
CSA/Parking Enforcement Specialist 1 $ 23,339
Marine Safety Officer 3 $ 86,853 ,
Marine Safety Captain 1 $ 56,867
Marine Safety Lieutenant 1 $ 33,475
Various Part-time Positions (Based on Hours) 40* $254,409
*(Includes 6 new PT for PJM Aquatics Center)
Total 11 40
NOTE: Full time Equivalency for PT= 11.98
Salaries include COLA, longevity, merit, and step increases for FY 2004 where applicable.
108
Department of Parks & Recreation
(Department Summary)
• FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Propose Variance
12-10 Regular Salaries $384,387 $439,805 $394,050 -10.40%
13-10 Part-time Salaries $255,305 $243,951 $254,409 4.29%
14-10 Overtime $18,363 $10,000 $11,000 10.00%
15-10 Longevity Pay $15,757 $18,799 $10,064 -46.47%
15-40 Accrued Leave Buyback $78,114 $13,000 $15,500 19.23%
21-10 FICA Taxes $45,455 $49,795 $46,094 -7.43%
21-20 Medicare Taxes $10,629 $11,646 $10,780 -7.43%
22-10 Retirement Contributions $43,941 $86,781 $94,034 8.36%
23-10 Life & Health Insurance $68,091 $96,394 $122,598 27.18%
24-10 Worker's Compensation $50,332 $29,289 $52,807 80.30%
31-10 Professional Service $67,531 $155,700 $134,062 -13.90%
31-60 Community Bus $114,912 $123,000 $123,000 0.00%
34-10 Contractual Services $0 $3,500 $0 -100.00%
40-10 Training & Per Diem $4,763 $5,500 $8,865 61.18%
® 40-20 Education Reim/Re-certification $0 $0 $800
40-30 Expense Account $3,114 $5,000 $8,600 72.00%
41-10 Telephone $6,847 $9,251 $4,200 -54.60%
43-10 Water $17,376 $20,200 $19,590 -3.02%
43-20 Electricity $63,181 $57,100 $74,102 29.78%
44-10 Equipment Rentals $8,397 $2,420 $4,776 97.36%
44-20 Trailer Rentals $5,589 $5,580 $5,640 1.08%
44-30 Miscellaneous Rentals $8,370 $11,000 $15,167 37.88%
46-10 Mtn. of Equipment $6,571 $13,054 $13,014 -0.31%
46-20 Mtn. of Communication Equip. $0 $0 $800
46-30 Mtn of Vehicles $4,617 $2,300 $4,620 100.87%
46-40 Mtn. of Buildings $1,400 $0 $31,251
46-50 Mtn. of Grounds $92,735 $99,236 $18,610 -81.25%
47-10 Priniting & Binding $1,086 $750 $2,985 298.00%
48-10 Promotional Activities $0 $0 $1,875
49-20 Legal & Display Advertisements $327 $0 $0
51-10 Office Supplies $2,348 $5,083 $4,300 -15.40%
52-10 Gasoline $3,417 $4,000 $4,680 17.00%
52-20 Miscellaneous Supplies $49,229 $66,734 $51,507 -22.82%
® 52-40 Chemicals.Supplies $2,609 $3,700 $10,300 178.38%
52-50 Uniforms $11,202 $11,7171 $7,619 -34.97°/a
109
Department of Parks & Recreation
(Department Summary) 1
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Propose Variance
52-60 Building Supplies $26,381 $42,480 $20,920 -50.75%
52-70 Medical Supplies $0 $0 $5,200
54-10 Books, Subscriptions, Publications $0 $0 $630
54-20 Memberships $1,230 $1,500 $1,500 0.00%
• • MIME 1
62-10 Buildings $5,101 $47,500 $36,000 -24.210
63-10 Improvements other than Buildings $413 $2,368 $43,000 1715.880
64-10 Computer $0 $0 $1,301
64-20 Vehicles $0 $0 $7,600
64-30 Machines & Equipment $1,290 $0 $34,050
71-10 Principal $0 fi •$0 $23,737
72-10 Interest $0 $0 $3,703
• ® i
TOTALS $1,480,410 $1,698,133 $1,739,339 2.43%
•
•
r
110
Recreation
� • Adrninistration
i
Department of Parks & Recreation
(Administration Division)
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Proposed Variance
12-10 Regular Salaries $214,269 $231,137 $201,383 -12.9%
13-10 Part-time Salaries $105,202 $115,357 $74,006 -35.8%
14-10 Overtime $10,132 $5,000 $6,000 20.0%
15-10 Longevity Pay $8,592 $10,765 $1,835 -83.0%
15-40 Accrued Leave Buyback $23,841 $8,000 $10,500 31.3%
21-10 FICA Taxes $23,104 $25,705 $20,318 -21.0%
21-20 Medicare Taxes $5,403 $6,013 $4,752 -21.0%
1 22-10 Retirement Contributions $25,548 $50,062 $55,031 9.9%
23-10 Life & Health Insurance $38,909 $48,197 $46,003 -4.6%
24-10 Worker's Compensation $22,196 $10,388 $30,645 195.0%
31-10 Professional Service $17,931 $22,000 $8,050 -63.4%
31-60 Community Bus $114,912 $123,000 $123,000 0.0%
34-10 Contractual Services $0 $3,500 $0
• 40-10 Training & Per Diem $2,370 $2,000 $5,200 160.0%
40-30 Expense Account $1,811 $3,700 $7,300 97.3%
41-10 Telephone $6,847 $9,251 $4,200 -54.6%
44-10 Equipment Rentals $8,397 $2,420 $4,176 72.6%
44-20 Trailer Rentals $5,589 $5,580 $5,640 1.1%
i44-30 Miscellaneous Rentals $0 $0 $3,000
46-10 Mtn. of Equipment $0 $549 $549 0.0%
46-30 Mtn of Vehicles $4,617 $2,300 $3,620 57.4%
46-40 Mtn. of Buildings $1,400 $0 $0
47-10 Priniting & Binding $148 $0 $800
51-10 Office Supplies $1,308 $1,500 $3,000 100.0%
52-10 Gasoline $3,417 $4,000 $3,500 -12.5%
52-20 Miscellaneous Supplies $4,821 $20,000 $6,900 -65.5%
52-50 Uniforms $1,691 $2,417 $0 -100.0%
54-10 Books, Subscriptions, Publications $0 $0 $300
54-20 Memberships 1 $1,230 $1,500 $300 -80.0%
s ® �
iTOTALS $653,685 $714,341 $630,007 -11.8%
111
Department of Parks & Recreation
(Administration Division) •
Major Variance or Hi hli hts of the Department
Cate o Amount Explanation
Transfer of one personnel to the Parks Maintenance Divison in
Personal the Department of Public Services. Reduction of part-time
Services ($60,152) salaries due to grant received for the afterschool program.
This program is budgeted under the Grant Fund in FY 2004.
Operating ($24 182) Flagpole and lights in the amount of$15,500 was budgeted in
Expenses FY 2003
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� Beach
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Department of Parks & Recreation (Beach)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
12-10 Regular Salaries $170,118 $208,668 $192,667 -7.7%
13-10 Part-time Salaries $46,015 $82,189 $82,334 0.2%
14-10 Overtime $7,760 $5,000 $5,000 0.0%
' 15-10 Longevity Pay $7,165 $8,034 $8,228 2.4%
15-40 Accrued Leave Buyback $54,273 $5,000 $5,000 0.0%
21-10 FICA Taxes $15,867 $21,213 $19,697 -7.1%
21-20 Medicare Taxes $3,710 $4,961 $4,606 -7.1%
22-10 Retirement Contributions $18,393 $36,719 $39,003 6.2%
23-10 Life & Health Insurance $29,182 $48,197 $76,595 58.9%
24-10 Worker's Compensation $16,152 $12,113 $15,663 29.3%
31-10 Professional Service $49,600 $42,000 $43,359 3.2%
40-10 Training & Per Diem $2,126 $1,500 $2,485 65.7%
40-20 Education Reim/Re-certification $0 $0 $800
40-30 Expense Account $1,303 $1,300 $1,300 0.0%
43-20 Electricity $2,229 $3,500 $2,808 -19.8%
44-30 Miscellaneous Rentals $0 $0 $3,367
46-10 Mtn. of Equipment $1,283 $2,000 $5,790 189.5%
46-20 Mtn. of Communication Equip. $0 $0 $600
46-30 Mtn of Vehicles $0 $0 $1,000
46-40 Mtn. of Buildings $0 $0 $9,800
46-50 Mtn. of Grounds $23,378 $21,000 $12,840 -38.9%
47-10 Priniting & Binding $938 $750 $700 -6.7%
52-10 Gasoline $0 $0 $1,180
52-20-- Miscellaneous Supplies $18,863 $17,150 $8,480 -50.6% -
52-50 Uniforms $2,785 $2,700 $3,070 13.7%
52-60 Building Supplies $7,168 $12,916 $9,980 -22.7%
52-70 Medical Supplies $0 $0 $5,200
62-10 Buildings $5,101 $0
63-10 Improvements other than Buildings $413 $0 $36,000
64-20 Vehicles $0 $0 $7,600
64-30 Machines & Equipment $0 $0 $17,000
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Department of Parks & Recreation (Beach)
FY 2002 FY 2003 FY 2004 Percentage
Line Item Actual Revised Proposed Variance
71- 00 Principal $0 $0 $17,147
72-10 Interest $0 $0 $2,903
TOTALS $483,822 .36,910 $642,202 19.6%
t
Major Variance or Highlights of the Department
The major increase in this division budget is mainly due to capital outlay projects budgeted for FY 2004
Capital Outlay
Line Item Amount Project Descri tionlExplanation
63-10 Improvement other than Buildings $6,000 Chickee but
$14,000 First-Aid treatment&observation shack
$16,000 Replace deteriorated pier planking
64-30 Machines&equipment $6,000 Replace swing set with new salt resistant type
$11,000 Master Parking Meters
64-10 Vehicle $7,600 4 x 6 Gator Rescue vehicle
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, Thomas Perk
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Department of Parks & Recreation
(C.W.Thomas Park)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
13-10 Part-time Salaries $15,460 $21,754 $25,376 16.6%
14-10 Overtime $128 $0 $0
21-10 FICA Taxes $967 $1,349 $1,573 16.6%
21-20 Medicare Taxes $226 $315 $368 16.8%
24-10 Worker's Compensation $2,216 $1,375 $1,682 22.3%
40-10 Training & Per Diem $0 $1,500 $0 -100.0%
43-10 Water $3,492 $3,500 $4,090 16.9%
43-20 Electricity $14,832 $13,000 $15,552 19.6%
46-10 Mtn. of Equipment $785 $4,000 $2,350 -41.3%
46-40 Mtn. of Buildings $0 $0 $9,362
46-50 Mtn. of Grounds $11,638 $10,000 0
52-20 Miscellaneous Supplies $5,496 $8,990 $6,370 -29.1%
1 52-40 Chemicals Supplies $2,609 $3,700 $4,000 8.1%
52-50 Uniforms $1,465 $1,100 $592 -46.2%
' 52-60 Building Supplies $5,533 $9,913 $3,000 -69.7%
63-10 Improvements other than Buildings $0 $0 $4,500
TOTALS $64,847 $80,496 $78,815 2.1%11
Major Variance or Highlights of the Department
--= Category Amount Explanation _
Personal $4,206 Facility will be opened on Holidays, Sundays and one extra
Services hour on Saturdays during the months of operation.
Operating
Expenses ($10,387) Maintenance of grounds transferred to Parks Division
Capital Outlay
Line Item Amount Project Description/Explanation
63-10 Improvement other than Buildings $3,000 Fence at C.W. Thomas Park
$1,500 Baseball field laser grading
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Department of Parks & Recreation
(I.T. Parker)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
13-10 Part-time Salaries $22,521 $24,651 $26,463 7.4%
14-10 Overtime $343 $0 $0
21-10 FICA Taxes $1,418 $1,528 $1,641 7.4%
21-20 Medicare Taxes $332 $357 $384 7.5%
24-10 Worker's Compensation $1,932 $1,290 $1,754 35.9%
31-10 Professional Service $0 $1,500 $0
40-10 Training & Per Diem $0 $0 $400
43-10 Water $1,492 $2,700 $2,500 -7.4%
43-20 Electricity $17,566 $15,000 $16,848 12.3%
46-10 Mtn. of Equipment $2,493 $3,000 $375 -87.5%
46-20 Mtn. of Communication Equip. $0 $0 $200
46-40 Mtn. of Buildings $0 0 $7,275
46-50 Mtn. of Grounds $14,209 $10,000 $2,620 -73.8%
51-10 Office Supplies $144 $1,000 $0
52-20 Miscellaneous Supplies $543 $1,618 $5,180 220.1%
52-50 Uniforms $486 $500 $350 -30.0%
52-60 Building Supplies $5,1791 $6,200 $4,540 -26.8%
62-10 Buildings $0 $0 $20,000
63-10 Improvements other than Buildings $0 $0 $2,500
64-30 Machines & Equipment $0 $0 $3,200
71-10 Principal $0 $0 $6,590
72-10 Interest $0 $0 $800
TOTALS $68,658 $69,344 $103,619 49.4%
Capital Outlay
Line Item Amount Project Description/Explanation
62-10 Buildings $20,000 Replace 20 year old air conditioning unit
63-10 Improvement other than Building $2,500 Lighting for"Dedicated" brick honor area
64-30 Equipment $3,200 Commercial Carpet Cleaning Equipment
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� IFrost Park
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Department of Parks & Recreation (Frost Park)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
43-10 Water $9,155 $11,000 $0
43-20 Electricity $8,265 $8,600 $8,294
44-10 Equipment Rentals $0 $0 $600
46-10 Mtn. of Equipment $1,694 $1,905 $1,200 -37.0%
46-50 Mtn. of Grounds $20,073 $28,131 $2,350
49-20 Legal & Display Advertisements $327 $0 $0
51-10 Office Supplies $0 $1,583 $0 -100.0%
52-20 Miscellaneous Supplies $6,353 $8,560 $4,740 -44.6%
52-50 Uniforms $0 $0 $300
52-60 Building Supplies $4,334 $8,451 $400 -95.3%
54-20 Memberships $0 $0 $200
® ® o 0 0 0
62-10 Buildings $0 $47,500 $0
63-10 Improvements other than Buildings $0 $2,368 $0
64-10 Computer $0 $0 $1,301
' 64-30 Machines & Equipment $1,290 $0 $0
' TOTALS $51,491 $118,098 $19,385 -83.6%
Nl 'or Variance or Hi hii hts of the De artment
Category Amount Explanation
Maintenance of grounds transferred to Parks Division.
Operating Due to the abolishment of the current building, all utilities
Expenses ($50,146) and operating expenses related to the building are not
budgeted in FY 2004. The operating expenses in FY 2004
is mainly for the grounds.
Capital Outlay
Line Item Amount Project Description/Explanation
t 64-30 Machines & equipment $1,301 Replacement of old bleacher
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p 103 ju Mell
AquaLics9r
Center
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Department of Parks & Recreation
• (P.J. Meli Aquatics Center)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
13-10 Part-time Salaries $0 $0 $46,230
21-10 FICA Taxes $0 $0 $2,866
21-20 Medicare Taxes $0 $0 $670
24-10 Worker's Compensation $0 $0 $3,064
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40-10 Training & Per Diem $0 $0 $400
43-10 Water $0 $0 $8,000
43-20 Electricity $0 $0 $9,000
46-40 Mtn. of Buildings $0 $0 $202
47-10 Priniting & Binding $0 $0 $675
48-10 Promotional Activities $0 $0 $700
51-10 Office Supplies $0 $0 $300
52-20 Miscellaneous Supplies $0 $0 $7,407
52-40 Chemicals Supplies $0 $0 $6,300
52-50 Uniforms $0 $0 $760
54-10 Books, Subscriptions, Publications $0 $Q $120
S54-20 Memberships $0 $0 $1,000
62-10 Buildings $0 $0 $5,000
64-30 Machines& Equipment $0 $0 $13,850
TOTALS $0 $0 $106,544
Major Variance or Highlights of the Department
_._.
s. `t. �,t 7WW-..'aE. "` _.
This division is established for the operation of the P.J. Meli Aquatic Center. The operation is funded for 6 months
during fiscal year 2004.
Capital Outlay
Line Item Amount Project Descri ption/Ex lanation
62-10 Building $5,000 Lifeguard Office
64-30 Machines & Equipment $4,100 Aquamax Bi-Turbo infrared pool vacumum
$2,600 2 Portable Lifeguard Stand (54/5"H, 150 Ibs)
$1,750 1 Teaching Platform (42"x 60")
® $2,400 Wall Mounted Water Cooler
1 $3,000 2 Bleacher(Low Rise 6")to provide seating to visitors
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Department of Parks & Recreation
(Patrick Jo Melt Park)
+� Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Propose Variance
40-10 Training & Per Diem $0 $0 $200
I' 43-10 Water $3,237 $3,000 $5,000 66.7%
43-20 Electricity $20,289 $17,000 $21,600 27.1%
46-10 Mtn. of Equipment $316 $1,600 $2,750 71.9%
46-40 Mtn. of Buildings $0 $0 $4,612
46-50 Mtn. of Grounds $23,437 $30,105 $800 -97.3%
47-10 Priniting & Binding $0 $0 $450
48-10 Promotional Activities $0 $0 $800
52-20 Miscellaneous Supplies $3,707 $5,416 $3,940 -27.3%
52-50 Uniforms $0 $0 $348
52-60 Building Supplies $4,167 $5,000 $2,400 -52.0%
54-10 Books, Subscriptions, Publications $0 $0 $60
54-20 Memberships $0 $0 $0
62-10 Buildings $01 $0 $11,000
TOTALS $55,153 $62,121 $53,960 -13.1%
Major Variance or Highlights of the Department
Cate o Amount Explanation
Operating
Expenses ($19,161) Maintenance of grounds transferred to Parks Division.
Capital Outlay
Line Item Amount Project Descri ption/Ex lanation
62-10 Buildings $6,000 Replaced a 10 year old unit
Renovate PJM Storage room to
$5,000 accommodate new Aquatic Facilty with an
office area
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� II II
Department of Parks & Recreation
(Summer Program)
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
13-10 Part-time Salaries $66,107 $0 $0
21-10 FICA Taxes $4,099 $0 $0
21-20 Medicare Taxes $958 $0 $0
24-10 Worker's Compensation $7,836 $4,123 $0 -100.0%
® ® eee •, e ee e
31-10 Professional Service $0 $90,200 82,653 -8.4%
40-10 Training & Per Diem $267 $500 $180 -64.0%
44-30 Miscellaneous Rentals $8,370 $11,000 $8,800 -20.0%
47-10 Priniting & Binding $0 $0 $360
48-10 Promotional Activities $0 $0 $375
51-10 Office Supplies $896 $1,000 $1,000 0.0%
52-20 Miscellaneous Supplies $9,446 $5,000 $8,490 69.8%
52-50 Uniforms $4,775 $5,000 $2,199 -56.0%
52-60 Building Supplies $0 $0 $600
54-10 Books, Subscriptions, Publications $0 $0 $150
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TOTALS $102,754 $116,823 $104,807 -10.3%
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Legal Counsel
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
31-10 Professional Service $464,003 $275,000 $279,125 1.5%
31-20 Other Legal Services $13,365 $94,000 $136,500 45.2%
31-40 Code Enforcement/Lien Legal Service $140,384 $130,200 $100,000 -23.2%
1 31-50 Airport Consultants/Legal $112 170 $107,650 $92,600 -14.0%
TOTALS $729,922 $606,850 $608,225 0.2%
Ma"or Variance or Highlights of the Department
Category Amount Explanation
Operating Mainly due to 1.5% increase in the City Attorney's retainer
Expenses $42,500 fees and projected increase in services related to union
negotiations
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� Police services
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Police Services
Line Item FY 2002 FY 2003 FY 2004 Percentage
Actual Revised Proposed Variance
22-10 Retirement Contributions $0 $18,700 $45,316 142.3%
31-10 Professional Service $6,307,496 $6,980,009 $6,743,462 -3.4%
41-10 Telephone $0 $0 $336
46-40 Mtn. of Buildings $1,138 $0 $0
47-10 Priniting & Binding $715 $0 $0
52-20 Miscellaneous Supplies $1,132 $0 $18,400
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Ll TOTALS $6,310,481 $6,998,709 $6,807,514 -2.7%
Ma or Variance or Hi hli hts of the Department
Category Amount Explanation
Operating ($217,811) Reduction of BSO contract, and budget for expenses from
Expenses impoundment proceeds
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1 ENTERPRISE FUND
1
1 r ri Ente p se Fund is used to report any activity for which a
fee is charged to external users for goods or service. There
are three enterprise funds in the City Dania Beach: Water,
1 Sewer and Stormwater Fund.
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Water Fund
Estimated Revenues
Charges-for Servics $2,210,001
1 Miscellaneous Revenues $300,198
Operating Transfers $105,180
1 Total Revenues $2,615,379
1 Estimated Expenditures
Operating Expenditures before Depreciation $2,374,390
Depreciation $222,000
Total Expenditures $2,596,390
Unreserved Retained Earnings as of 9/30/02 $1,481,456
FY 2003 Surplus $18,989
Projected Unreserved Retained Earnings as of 10/1/03 $1,500,445
1®
1 Reserved Retained Earnings as of 9/30/02 $561,628
FY 2003 Appropriations ($39,016)
1 Estimated FY 2003 Additions $36,000
Projected Reserved Retained Earnings as of 10/01/03 $558,612
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1 123
FY 2004 dater Fund Projected Revenue
Account# Account Description
FY 2002 FY 2003 FY 2004
Actual Revised Proposed
401-0000-343-30.01 Water Utility Revenue $2,012,112 $2,130,095 $2,236,687
401-0000-343-30.02 Meter Installations $34,050 $37,290 $28,000
401-0000-343-30.03 Utility Permit Fee $0 $0 $34,000
401-0000-343-30.04 Inspection Fees $0 $0 $37,976
401-0000-361-10.01 Water FD Interest $16,415 $37,726 $17,000
' 401-0000-361-10.04 Capital Interest $11059 $8,835 $11,000
401-0000-363-23.01 Impact/Capital Proj Fees $63,530 $71,177 $0
• e 1 �
401-0000-369-01.01 Water FD Miscellaneous $34,921 $39,016 $36,000
401-0000-381-01.01 Transfer from General Fund $191,000 $105,182 $105,000
401-0000-384-00.00 Loan Proceeds $0 $27,500 $2,469,000
401-0000-389-90.01 Reappropriated Retained Earnings $0 $140,418 $0
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Total Revenue $2,559,989 $2,597,239 $4,974,663
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FY 2004 Water Fund Expenditures by Categories
Personal Services
Debt Service $1,074,981 (22%)
$90,624 (2%)
/ Reserves $80,000
(2%)
4 � „a
Capital Outlay Operating
$2,501,000 (49%) Interfund Expenses
Transfers $1,003,685 (20%)
® $224,373 (5%)
Total Budget: $4,974,663
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FY 2004 Water Fund Total Expenditures by Line Items
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $498,090 $584,088 $556,001 -4.81%
13-10 Part-time Salaries $0 $6,500 $10,350 59.23%
1 14-10 Overtime $53,548 $58,000 $56,500 -2.59%
15-10 Longevity Pay $28,101 $22,552 $21,632 -4.08%
15-40 Accrued Leave Buyback $22,136 $26,300 $23,000 -12.55%
21-10 FICA Taxes $42,919 $50,298 $47,954 -4.66%
21-20 Medicare Taxes $10,156 $11,051 $10,940 -1.00%
22-10 Retirement Contributions $71,732 $114,029 $143,105 25.50%
23-10 Life&Health Insurance $155,081 $141,567 $181,974 28.54%
24-10 Worker's Compensation $41,328 $34,161 $23,523 -31.14%
31-10 Professional Service $19,260 $37,125 $31,500 -15.15%
31-30 Consultant Engineers $2,051 $0 $6,000
32-10 Accounting and Auditing $8,016 $8,421 $4,376 -48.04%
34-10 Contractual Services $128,288 $150,400 $177,134 17.78%
40-10 Training&Per Diem $5,473 $4,500 $10,000 122.22%
40-20 Education Reim/Re-certification $0 $0 $3,500
40-30 Expense Account $2,534 $6,000 $1,800 -70.00%
41-10 Telephone $8,997 $11,700 $8,028 -31.38%
41-20 Postage $7,893 $8,800 $9,075 3.13%
43-20 Electricity $89,520 $78,750 $91,560 16.27%
44-10 Equipment Rentals $2,063 $4,800 $756 -84.25%
44-20 Trailer Rentals $9,909 $10,000 $2,700 -73.00%
44-30 Miscellaneous Rentals $2,543 $3,000 $3,850 28.33%
45-10 Insurance Coverage $27,725 $34,216 $37,956 10.93%
46-10 Mtn.of Equipment $35,598 $50,200 $70,600 40.64%
46-20 Mtn.of Communication Equip. $0 $700 $225 -67.86%
46-30 Mtn of Vehicles $6,110 $5,750 $1,000 -82.61%
46-40 Mtn.of Buildings $0 $11,563 $7,500 -35.14%
46-50 Mtn.of Grounds $42,226 $72,817 $18,560 -74.51%
46-60 Mtn.of Utilities $13,524 $61,450 $30,000 -51.18%
47=f 0 PFiriiting Binding -- - -$5;346'..._. $6;500' < _w.. ;800'_.- -26:15%
' 49-30 Permit/License Fees $1,823 $3,075 $1,130 -63.25%
51-10 Office Supplies $2,848 $3,800 $1,860
52-10 Gasoline $7,356 $20,000 $16,000 -20.00%
52-20 Miscellaneous Supplies $112,086 $86,590 $108,500 25.30%
52-30 Computer Software $0 $3,000 $0
52-40 Chemicals Supplies $145,467 $141,000 $147,600 4.68%
52-50 Uniforms $0 $0 $600
52-60 Building Supplies $7,376 $0 $4,900
54-10 Books,Subscriptions,Publications $0 $0 $300
54-20 Memberships $688 $1,225 $1,875 53.06%
59-10 Depreciation $233,688 $133,488 $200,000 49.83%11
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FY 2004 Water Fund Total Expenditures by Line Items
Line Item FY 2002 FY 2003 FY 2004 variance
Actual Revised Proposed Percentage
63-10 Improvements other than Buildings $0 $55,000 $2,469,000 4389.09%
64-20 Vehicles $0 $27,500 $30,000 9.09%
64-30 Machines&Equipment $0 $18,945 $2,000 -89.44%
e o I off
71-10 Principal $86,823 $103,413 $87,753
72-10 Interest $10,020 $7,560 $2,871
91-10 Transfer to General Fund $341,747 $369,087 $224.373
99-10 Contingency $0 $8,318 $0
99-60 Reserve for Future Capitals $0 $0 $80,000
TOTALS $2,290,089 $2,597,239 $4 974,663 91.54%
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1
WATER FUND
1 PERSONNEL, SUMMARY
1 Position Full Time Part Time Salaries
Administrative Technician 1 $ 10,350
1 Accounting Technician II 1 $ 37,559
Accountant 1 $ 34,197
Director of Public Services* 1 $ 85,055
Chief Treatment Plant Operator 1 $ 49,704
Treatment Plant Operator II 1 $ 47,337
Treatment Plant Operator I 4 $159,012
1 Meter Reader 1 $ 25,179
Utilities Mechanic 3 $ 98,738
Maint. Worker/Equipment Operator I 1 $ 22,177
Irrigation Mechanic 1 $ 29,539
Administrative Coordinator* 1 $ 40,334
Public Works & Utilities Superintendent* 1 $ 58,138
1 Administrative Specialist* 1 1 $ 25,161
Compliance Inspector * 1 $ 32,600
Compliance Officer* 1 _ $ 28,000
1 ® Total 20 1
Positions shown also appear in the Program Description for the Department of Public
1 Services and the Department of Finance. This information is provided as detail to
indicate the positions funded in the Water Fund.
*These positions are allocated among the following funds: General Fund, Water Fund,
Sewer Fund, and Stormwater Fund. The Compliance Officer position is funded for six
months.
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Water
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Administration
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Water Utility - Administration
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $0 $0 $92,661
14-10 Overtime $0 $0 $1,000
15-10 Longevity Pay $0 $0 $2,531
21-10 FICA Taxes $0 $0 $6,588
21-20 Medicare Taxes $0 $0 $1,541
22-10 Retirement Contributions $0 $0 $16,945
23-10 Life & Health Insurance $0 $0 $16,965
24-10 Worker's Compensation $0 $0 $248
32-10 Accounting and Auditing $8,016 $8,421 $4,376 -48.04%
34-10 Contractual Services $0 $0 $1,014
40-10 Training & Per Diem $0 $0 $1,000
40-30' Expense Account $0 $0 $1,800
41-10 Telephone $0 $0 $2,412
43-20 Electricity $0 $0 $360
44-10 Equipment Rentals $0 $0 $756
' 44-20 Trailer Rentals $0 $0 $2,700
45-10 Insurance Coverage $27,725 $34,216 $37,956 10.93%
51-10 Office Supplies $0 $0 $1,050
52-20 Miscellaneous Supplies $0 $0 $1,500
52-60 Building Supplies $0 $0 $900
• ® 1
71-10 Principal $86,823 $98,336 $52,742
72-10 Interest $10 020 $6,460 $1,236
•
91-10 Transfer to General Fund $341,7471 $369,087 $224,373
99-10 Contingency $0 $8,318
• URI®
TOTALS $474,331 $524,838 $472,652 -9.94%
IMa'or Variance or Hi hli hts of the De artment
1 Category Amount Explanation
Personal $138,477 Allocation administrative staff to all funds, Water, Sewer,
Services General and Stormwater
EOperating $13,187 Allocate adminstrative costs among all funds
xpenses ,
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City of Dania Beach
FY 04'Program Modification Request Form
Request: Compliance Inspector
Dept.: Public Services Division Water Sewer Storm water, General
p ,
Fund 401 -70%; 402 -4.5% Priority 1 Total Impact $0
403-25.5%
Justification (Expected Outcome):
This position will allow the city to execute a proper compliance program to insure compliance with Federal, State,
County and City permitting requirements and administrative code directives. This positon Performs annual
recertification testing and repair of backflow prevention devices on all city buildings and irrigation systems. This
position performs periodic inspections of backflow prevention devices, water, wastewater and stormwater
systems for public and private properties and businesses. The city has adopted this code as required however
implementation of the requirements have not been put in place, by adoption without implementation the city
further jeopardizes its position to defend itself.
Alternatives/Adverse impact if not funded:
Federal and State Administrative Code requires the functions of both the Compliance
Officer and Compliance Inspector positions. Without both we will remain in a none
compliance position. Currently the city does not meet the requirements to fulfill its obligation for Federal,
State, County and City permitting requirements and administrative code for the Water, Sewer, Stormwater and
General Engineering. Continuation in this practice will result in substantial fines, excessive justification reporting
and disqualification for emergency funding in the event of a declared or catastrophic event.
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salary $32,600
21-10 FICA FICA Match $2,494
22-10 Retirement Pension not funded in FY 2004 $5,242
23-10 Insurance Insurance Coverage not funded in FY 2004 $13,363
24-10 Worker's Comp Worker's Compensation $3,956
Training funded-$4,,-
41-10 Telephone Telephone $360
52-20 Misc. Supp Miscellaneous supplies funded $1,500 $3,000
Total $63,515
Revenue:
Line Item Description of Funding Amount
Revenue to be generated from backflow permits, stormwater
inspections and waste water inspections
Total $37,95
Funded position with no benefits: $37,953
130
City of Dania Beach
' FY 04 Program Modification Request Form
Request: Compliance Officer
Dept.: Public Services Division Water, Sewer, Stormwater
Fund 401 -70%; 402 -4.5% Priority 1 Total Impact $0
403 -25.5%
Justification (Expected Outcome):
This position will allow the city to administer a proper compliance program to insure compliance with Federal,
State, County and City permitting requirements and administrative code directives. This positon implements,
monitors and keeps records to ensure that all business, multi-family and single family accounts are in compliance
with the Federal, State and City's backflow,water, wastewater and stormwater ordinances and administrative
codes. The city has adopted this code as required however implementation of the requirements have not been
put in place, by adoption without implementation the city further jeopardizes its position to defend itself.
Alternatives/Adverse impact if not funded:
Federal and State Administrative Code requires the functions of both the Compliance
Officer and Compliance Inspector positions. Without both we will remain in a none
compliance position. Currently the city does not meet the requirements to fulfill its obligation for Federal,
State, County and City permitting requirements and administrative code for the Water, Sewer, Stormwater and
General Engineering. Continuation in this practice will result in substantial-fines, excessive justification reporting
and disqualification for emergency funding in the event of a declared or catastrophic event.
Expenditure:
Line Item Description of Request Cost
12-10 Salaries Salary $28,000
21-10 FICA FICA Match $2,142
22-10 Retirement Pension not funded in FY 2004 $4,502
23-10 Insurance Health Insurance not funded in FY 2004 $5,949
24-10 Worker's Comp Worker's-Com ensation $151
Total $40,744
Revenue:
Line Item Description of Funding Amount
Revenue Generated $15,071
Total
Funded for 6 months with no benefits: $15,071
131
� Water
� Account'ing
� B, i91ing
i
i
Water Utility - Billing & Accounting
' Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $80,532 $78,206 $69,698 -10.88%
13-10 Part-time Salaries $0 $6,500 $10,350
14-10 Overtime $0 $500 $500 0.00%
15-10 Longevity Pay $852 $799 $2,058 157.58%
15-40 Accrued Leave Buyback $1,563 $1,300 $2,000 53.85%
21-10 FICA Taxes $5,737 $6,309 $5,587 -11.45%
21-20 Medicare Taxes $1,342 $1,475 $1,307 -11.42%
22-10 Retirement Contributions $9,829 $17,401 $9,261 -46.78%
23-10 Life & Health Insurance $29,078 $27,111 $20,047 -26.06%
24-10 Worker's Compensation $2,940 $2,535 $325 -87.19%
• •
740-10
-10 Professional Service $0 $1,500 $15,000 900.00%
Training & Per Diem $901 $0 $0
40-20 Education Reim/Re-certification $0 $0 $2,500
® 41-10 Telephone $2,809 $2,700 $3,336 23.56%
41-20 Postage $6,700 $7,000 $7,575 8.21%
46-10 Mtn. of Equipment $742 $2,500 $500 -80.00%
47-10 Priniting & Binding $2,692 $3,000 $1,800 -40.00%
51-10 Office Supplies $913 $1,300 $810 -37.69%
52-20 Miscellaneous Supplies $60 $0 $0
52-30 Computer Software $0 $3,000 $0
• • ell 1 1
t64-3.0 Machines& Equipment $0 $2,995 $0
N.
TOTALS $146,690 $166,131 $152,652 -8.11%
Major Variance or Highlights of the Department
Cate o Amount Explanation
Personnel ($21,005) Incorrect budgeting in FY 2003. Transfer Meter Reader
' Services Position to Water Distribution in FY 2004.
Operating $10,521 increase is attributed to a rate structure study proposed by
Expenses Finance in FY 2004 budget
132
1
1
Water Distrmibutoion
i
Water Utility Services - Water Distribution
Line Item FY 2002 FY 2003 FY 2004 Variance
a Actual Revised Proposed Percentage
12-10 Regular Salaries $155,635 $202,332 $161,625 -20.12%
14-10 Overtime $19,741 $27,500 $25,000 -9.09%
15-10 Longevity Pay $9,289 $12,377 $6,007 -51.47%
15-40 Accrued Leave Buyback $10,484 $15,000 $8,000 -46.67%
21-10 FICA Taxes $13,954 $19,252 $14,686 -23.72%
21-20 Medicare Taxes $3,263 $4,368 $3,435 -21.37%
22-10 Retirement Contributions $26,825 $46,986 $47,561 1.22%
23-10 Life & Health Insurance $67,848 $54,222 $76,595 41.26%
24-10 Worker's Compensation $17,564 $14,385 $12,595 -12.44%
• • . 1 1 1
31-10 Professional Service $9,145 $21,500 $15,000 -30.23%
34-10 Contractual Services $1,738 $1,800 $1,800 0.00%
40-10 Training & Per Diem $3,694 $1,500 $1,200 -20.00%
41-10 Telephone $3,500 $5,000 $1,620 -67.60%
44-10 Equipment Rentals $326 $3,000 $0
44-20 Trailer Rentals $9,909 $10,000 $0
44-30 Miscellaneous Rentals $2,543 $3,000 $3,000 0.00%
46-10 Mtn. of Equipment $75 $1,000 $35,000 3400.00%
46-20 Mtn. of Communication Equip. $0 $200 $0 -100.00%
46-30 Mtn of Vehicles $5,882 $4,500 $0 -100.00%
46-40 Mtn. of Buildings $0 $1,000 $0 -100.00%
46-50 Mtn. of Grounds $26,895 $59,000 $5,000 -91.53%
46-60 Mtn. of Utilities $13,524 $61,450 $30,000 -51.18%
52-10 Gasoline $6,328 $15,000 $14,000 -6.67%
52-20 Miscellaneous Supplies $69,081 $51,590 $82,000 4.1.
52-50 Uniforms $0 $0 $600
W s _=-52=60 ,-,-.Building-Supplies _ _ _ $2 042 - - --$0 $0
54-10 Books, Subscriptions, Publications $0 $0 $100
54-20 Memberships $0 $0 $75
• • 1 63-10 Improvements other than Buildings $0 $15,000 $0
64-20 Vehicles $0 $27,500 $30,000 9.09%
64-30 Machines & Equipment 1 $0 $8,550 $2,000 -76.61%
• • '.1 1 1 111
71-10 Principal $0 $5,077 $12,071M137.76%72-10 Interest $0 $1,100 $1,051
• ® 1 MI
TOTALS $479,285 $693,189 $590,022 -14.881%.
' 133
Water Utility Services - Water Distribution
Major Variance or Hi Nights of the Department
Category Amount Explanation
Personal Allocation administrative staff to all funds, Water, Sewer,
Services ($40,917) General and Stormwater
Operating
Expenses ($50,145) YTD actual expenses only reflected 54% of spending
Capital Outlay
Line Item Amount Project Description/ xplanation
64-20 Vehicles $30,000 Replace 1992 Ford Pick-up
64-30 Machines& Equipment $2,000 Gear Reducer replacement
s
134
Water Utility ® Water Plant
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $261,923 $303,550 $232,017 -23.57%
t14-10 Overtime $33,807 $30,000 $30,000 0.00%
15-10 Longevity Pay $17,960 $9,376 $11,036 17.71%
15-40 Accrued Leave Buyback $10,089 $10,000 $13,000 30.00%
21-10 FICA Taxes $23,228 $24,737 $21,094 -14.73%
21-20 Medicare Taxes $5,551 $5,208 $4,658 -10.55%
r22-10 Retirement Contributions $35,078 $49,642 $69,339 39.68%
23-10 Life& Health Insurance $58,155 $60,234 $68,368 13.50%
24-10 Worker's Compensation $20,824 J $17,2411 $10,356 -39.94%
31-10 Professional Service $10,115 $14,125 $1,500 -89.38%
31-30 Consultant Engineers $2,051 $0 $6,000
34-10 Contractual Services $126,550 $148,600 $174,320 17.31%
40-10 Training & Per Diem $878 $3,000 $7,800 160.00%
40-20 Education Reim/Re-certification $0 $0 $1,000
• 40-30 Expense Account $2,534 $6,000 $0 -100.00%
41-10 Telephone $2,688 $4,000 $660 -83.50%
41-20 Postage $1,193 $1,800 $1,500 -16.67%
43-20 Electricity $89,520 $78,750 $91,200 15.81%
44-10 Equipment Rentals $1,737 $1,800 $0 -100.00%
44-30 Miscellaneous Rentals $0 $0 $850
46-10 Mtn. of Equipment $34,781 $46,700 $35,100 -24.84%
46-20 Mtn. of Communication Equip. $0 $500 $225 -55.00%
46-30-----Mtn of Vehicles $228 $1,250 $1,000 -20.00%
46 40� Mtn.of BuildingsTT ___._ - $0 ,A}$10 5E3 ' '- $7;500 LL`=29-00%
' 46-50 Mtn. of Grounds $15,331 $13,817 $13,560 -1.86%
47-10 Priniting & Binding $2,654 $3,500 $3,000 -14.29%
49-30 Permit/License Fees $1,823 $3,075 $1,130 -63.25%
51-10 Office Supplies $1,935 $2,500 $0 -100.00%
52-10 Gasoline $1,028 $5,000 $2,000 -60.00%
52-20 Miscellaneous Supplies $42,945 $35,000 $25,000 -28.57%
52-40 Chemicals Supplies $145,467 $141,000 $147,600 4.68%
52-60 Building Supplies $5,334 $0 $4,000
54-10 Books, Subscriptions, Publications $0 $0 $200
54-20 Memberships $688 $1,2251 $1,800 46.94%
135
Water Utility - Water Plant
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
59-10 Depreciation $233,688 $133,488 $200,000 49.83%
63-10 Improvements other than Buildings $0 $40,000 $2,469,000 6072.50%
64-30 Machines& Equipment $0 $7,400 $0
71-10 Principal $0 $0 $22,940
72-10 Interest $0 $0 $585
99-60 Reserve for Future Capitals $0 : $0 $80,000 0.00%
TOTALS $1,189,783 $1,213,081 $3,759,337 209.90%
Major Variance or Hi hli hts of the Department
Category Amount Explanation
Personal Allocation administrative staff to all funds, Water, Sewer,
Services ($50,120) General and Stormwater
Operating $66,512 Depreciation expense and water for resale
Expenses
Capital $2,421,600 This is mainly due to the capital improvement for the water
Expenses plant and the storage tank
Capital Outlay
Line Item Amount Project Descri ption/Ex lanation
63-10 Improvements other than Buildings $2,013,000 Water Storage tank Replacement
$456,000 Water Plant Upgrade
136
City of Dania Beach
Capital Improvement Request Form
' Project: Water Storage Tank Removal and Replacement
Priority 1 Project Michael J. Sheridan
Manager:
Department: Public Works and Utilities Division: Water Utilities
Project Location: Stirling Road Storage Tank
' Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $2,013,000 $0 $0 $0 $0 $2,013,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $2,013,000 $0 $0 $0 $0 $2,013,000 $0
Revenue Source: SRF
Description Justification and Explanation)
This is a one time allocation for the removal and replacement of the water storage tank on Stirling Road with a 2 milion
gallon elevated steel storage tank. The Broward County Public Health Unit has required this now, the city has not
complied and can be held for violations. This is a design build project, cost includes a turn key product with all costs
included. Currently Request for Proposal is being considered by DEP before the City can issue in order to be qualified
for the SRF funding.
Annual Impact on Operating Budget
Descriptive: Maintenance contract is $30,000 per year, included
Personnel: in the maintenance is the sale of antenna space generating a
revenue of$80,000 dollars per year.
Operating: $30,000
Replacement Year:
Cost:
Revenue/Other: -$80 000
Total -$50,000
Manager Recommended: Yes 137 Commission Approved: Yes
City of Dania Beach
Capital Improvement Request Form
Project: Water Plant Upgrade
Priority 2 Project Michael J. Sheridan
Manager:
Department: Public Works and Utilities Division: Water Utilities
Project Location: Water Plant
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $456,000 $0 $0 $0 $0 $456,000
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $3,800,000 $0 $0 $0 $3,800,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other $0 $380,000 $0 $0 $0 $380,000
(Contingency):
TOTAL COST: $456,000 $4,180,000 $0 $0 $0 $4,636,000 $0
Revenue Source: SRF SRF
Description Justification and Explanation)
This project with consist of revitilizing the existing water plant and adding a 2 MGD membrane skid ($3 million dollars)
to the existing system. This project includes blending of our lime softening plant with the membrane system, disposa
of the membrane concentrate, piping, chemical feed sytems and additional power generator($288,000). This project
will include remodeling of the existing building to include operator needs. The project directs the storage tank
repalcement to whether it is being an elevated tank or a ground tank
Annual Impact on Operating Budget
Descriptive: Increase in eiectircal costs, chemical costs and
Personnel: disposal of concentrates.
Operating: $40,000 ..'
Replacement Year:
Cost:
Revenue/Other:
Total $40 000
Manager Recommended: Yes 138 Commission Approved: Yes
Sewer Fund
oo
•
Estimated Revenues
Charges for Servics $2,505,021
tMiscellaneous Revenues $46,100
Operating Transfers $105,180
Total Revenues $2,656,301
Estimated Expenditures
Operating Expenditures before Depreciation $2,850,166
Depreciation $260,000
Total Expenditures $3,110,166
Unreserved Retained Earnings as of 9/30/02 $826,643
FY 2003 deficit (include depreciation expense) ($453,865)
Projected Unreserved Retained Earnings as of 10/1/03 $372,778
Reserved Retained Earnings for capitals as of 9/30/02 $686,226
FY 2003 Appropriations ($105,180)
Estimated FY 2003 Additions $105,180
tProjected Reserved Retained Earnings as of 10/1/03 $686,226
Reserved Retained Earnings from 3 cents gas tax as of 9/30/02 $105,000
' FY 2004 Appropriations ($100,000)
Rr(:ected-Reserved Retained-Earnings-as-of=1°0/1/03--
139
FY 2004 Sewer Fund Projected Revenue
FY 2002 FY 2003 FY 2004
Account# Account Description Actual Revised Proposed
402-0000-312-42.01 Additional Gas Tax $35,000 $120,000 $35,000
EM
111 . 1 111 111
mum
1 402-0000-343-50.01 Sewer Utility Revenue $2,331,987 $2,485,221 $2,659,855
402-0000-343-50.02 Sewer Connection Charges $0 $500 $0
402-0000-343-50.03 Sewer FD. Penalties $9,533 $9,492 $10,000
402-0000-343-50.04 Sewer Inspection Fees $0 $0 $3,115
MR,
402-0000-361-10.01 Sewer FD Interest $37,019 $301 $10,000
' 402-0000-361-10.04 Capital Interest $10,572 $8,585 $9,000
• , e ' t 111
402-0000-363-23.01 Impact/Capital Proj Fees $140,193 $83,369 $0
' 402-0000-369-00.02 Reimbursements/insurance $10,023 $0 $0
402-0000-381-01.01 Transfer from General Fund $191,000 $105,180 $105,000
410-0000-384-00.00 Loan Proceeds $0 $27,500 $0
402-0000-389-90.02 Reappropriated Retained Earnings $0 $198,275 $100,000
• • O e • I 1 1 1 1 1 1 1
Total Revenue $2,765,327 $3,038,423 $2,931,970
140
FY 2004 Sewer Fund b Expenditures• p Y Categories
Interfund Transfers
$185,413 (6%)
Debt Service Contingency/
$44,364 (2%) Reserve $85,000
(3%)
Capital Outlay_ M Personal Services
$112,000 (4%)
$501,151 (17%)
\l
Operating
Expenses
$2,004,042 (68%)
Total Budget: $2,931,970
141
FY 2004 Sewer Fund Total Expenditures by Line Items
Line Item FY 2002 FY 2003 FY 2004 Variance
• Actual Revised Proposed Percentage
12-10 Regular Salaries $240,424 $294,655 $250,592 -14.95%
' 13-10 Part-time Salaries $0 $6,500 $10,945
14-10 Overtime $23,030 $15,500 $16,500 6.45%
15-10 Longevity Pay $6,188 $8,003 $12,082 50.96%
15-40 Accrued Leave Buyback $3,325 $16,200 $5,500 -66.05%
21-10 FICA Taxes $19,391 $25,192 $21,137 -16.10%
21-20 Medicare Taxes $4,535 $5,892 $5,024 -14.73%
22-10 Retirement Contributions $38,540 $61,582 $71,734 16.48%
23-10 Life&Health Insurance $86,670 $81,333 $99,215 21.99%
24-10 Worker's Compensation $6,7321 $9,404 $8,423 10A3%
• • _ R 5
31-10 Professional Service $8,117 $3,000 $15,000 400.00%
31-30 Consultant Engineers $1,669 $40,125 $30,000 -25.23%
32-10 Accounting and Auditing $9,780 $10,286 $5,119 -50.23%
34-10 Contractual Services $1,496,545 $1,614,800 $1,614,447 -0.02%
40-10 Training&Per Diem $433 $3,800 $2,800 -26.32%
40-30 Expense Account $0 $0 $900
41-10 Telephone $3,045 $5,400 $5,526 2.33%
41-20 Postage $4,000 $5,800 $7,575 30.60%
43-20 Electricity $38,152 $35,000 $42,180 20.51%
44-10 Equipment Rentals $816 $2,500 $1,378 -44.88%
• 44-20 Trailer Rentals $0 $0 $3,125
44-30 Miscellaneous Rentals $1,225 $2,500 $0 -100.00%
ii
45-10 Insurance Coverage $33,4351 $41,2501 $46,187 11.97%
46-10 Mtn.of Equipment $10,096 $20,000 $12,000 -40.00%
46-20 Mtn.of Communication Equip. $0 $300 $0 -100.00%
46-30 Mtn of Vehicles $1,921 $5,250 $2,850 -45.71%
46-50 Mtn.of Grounds $7,252 $5,950 $5,820 -2.18%
46-60 Mtn.of Utilities $7,226 $11,050 $25,000
47-10 Priniting&Binding $951 $1,500 $1,800 20.00%
51-10 Office Supplies $92 $900 $1,325 47.22%
52-10 Gasoline $2,236 $4,000 $500 -87.50%
52-20 Miscellaneous Supplies $28,873 $42,000 $0 -100.00%
52-30 Computer Software $0 $3,000 $0 -100.00%
52-60 Building Suppiies $2,944 $0 $450
54-20 Memberships $0 $0 $60
59-10 Depreciation $288,110 $0 $180,000
63-10 Improvements other than Buildings $0 $0 $100,000
64-20 Vehicles $0 $27,500 $0 -100.00%
64-30 Machines&Equipment $0 $53,000 $12,000 -77.36%
71-10 Principal $42,758 $46,756 $42,537 -9.02%
72-10 Interest $2,838 $3,472 $1,827 -47.37%
91-10 Transfer to General Fund $342,609 $370,019 $185,413 -49.89%
142
FY 2004 Sewer Fund Total Expenditures by Line Items
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
99-10 Contingency $0 $1,635 $0
99-50 Reserve for Sewer $0 $153,369 $85,000 -44.58%
TOTALS $2,763,958 $3,038,423 $2,931,970 -3.50%
•
143
SEWER FUND
PERSONNEL SUMMARY
Position Full Time Part Time Salaries
Accounting Technician I1 1 $ 29,572
Administrative Technician 1 $ 10,945
Customer Service Representative 1 $ 27,568
Director of Public Services* 1 $ 85,055
Utilities Mechanic 2 $ 71,279
Maint. Worker/Equipment Operator I 1 $ 28,946
Maint. Equipment Operator 111 2 $ 75,425
Administrative Coordinator* 1 $ 40,334
Public Works & Utilities Superintendent* 1 $ 58,138
Administrative Specialist* 1 $ 25,161
Compliance Inspector * 1 $ 32,600
Compliance Officer* 1 _ $ 28,000
Total 13 1
Positions shown also appear in the Program Descriptions for the Department of Public
' • Services and the Department of Finance. This information is provided as detail to
indicate the positions funded in the Sewer Fund.
*These positions are allocated among the following funds: General Fund, Water Fund,
Sewer Fund, and Stormwater Fund. The Compliance Officer position is funded for six
months.
144
� Sewer
13
� Administration
i
Sewer Utility - Administration
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $0 $0 $32,117
14-10 Overtime $0 $0 $1,000
15-10 Longevity Pay $0 $0 $1,266
15-40 Accrued Leave Buyback $0 $0 $1,000
21-10 FICA Taxes $0 $0 $2,444
21-20 Medicare Taxes $0 $0 $654
22-10 Retirement Contributions $0 $0 $8,472
23-10 Life & Health Insurance $0 $0 $8,482
24-10 Worker's Compensation $0 $0 $124
.x
32-10 Accounting and Auditing $9,780 $10,286 $5,119 -50.23%
34-10 Contractual Services $0 $0 $507
40-30 Expense Account $0 $0 $900
41-10 Telephone $0 $0 $1,026
43-20 Electricity $0 $0 $180
44-10 Equipment Rentals $0 $0 $378
44-20 Trailer Rentals $0 $0 $1,350
45-10 Insurance Coverage $33,435 $41,250 $46,187 11.97%
51-10 Office Supplies $0 $0 $525
52-60 Building Supplies $0 $0 $450
71-10 Principal $42,7581 $41,6791 $42,537 2.06%
72-10 Interest $2,8381 $2,3721 $1,827 -22.96%
e o 1 1
91-10 Transfer to General Fund $342,6091 $370,0191 $185,413 -49.89%
' e - o . o • 0 1
99-10 Contingency $0 $1,635
99-50 Reserve for Sewer $0 $153,3691 $85,000 -44.58%
TOTALS $431,420 $620,610 $426,959 -31.59%
r
Ma or Variance or Hi hli hts of the De artment
,71
Amount Ex lanation
$55,559 Allocation administrative staff to all funds, Water, Sewer, General
and Stormwater Reduction due to actual calculation of overhead costs provided
($184,606) by the General Fund
i
I145
t
� Aucounnt ing
Sewer Utility - Accounting & Billing
Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage_
12-10 Regular Salaries $59,404 $68,598 $55,990 -18.38%
13-10 Part-time Salaries $0 $6,500 $10,945 68.39%
14-10 Overtime $89 $500 $500 0.00%
15-10 Longevity Pay $368 $420 $1,149 173.49%
15-40 Accrued Leave Buyback $0 $1,200 $1,000 -16.67%
21-10 FICA Taxes $4,251 $5,296 $4,905 -7.39%
21-20 Medicare Taxes $994 $1,239 $1,145 -7.55%
22-10 Retirement Contributions $8,130 $11,977 $15,695 31.04%
23-10 Life & Health Insurance $38,440 $18,074 $20,047 10.91%
24-10 Worker's Compensation $908 $278 $269 -3.10%
31-10 Professional Service $8,117 $3,000 $15,000 400.00%
40-10 Training & Per Diem $0 $1,000 $800 -20.00%
41-10 Telephone $2,122 $2,400 $2,856 19.00%
41-20 Postage $4,000 $5,800 $7,575 30.60%
• 47-10 Priniting & Binding $951 $1,500 $1,800 20.00%
51-10 Office Supplies $92 $900 $800 -11.11%
52-30 Computer Software $0 $3,000 $0
TOTALS $127,866 $131,682 $140,476 6.68%
Major Variance or Highlights of the De artment
Category Amount Explanation
Operating $11,231 Increase is attributed to a rate structure study proposed by
Expenses Finance in FY 2004 budget
S
r
' 146
1
1
1
i
� W E; �
� Collection
i
Sewer Utility - Collection
' Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $181,020 $226,057 $162,484 -28.12%
14-10 Overtime $22,941 $15,000 $15,000 0.00%
' 15-10 Longevity Pay $5,820 $7,583 $9,667 27.49%
15-40 Accrued Leave Buyback $3,325 $15,000 $3,500 -76.67%
21-10 FICA Taxes $15,140 $19,896 $13,789 -30.70%
21-20 Medicare Taxes $3,541 $4,653 $3,225 -30.70%
22-10 Retirement Contributions $30,410 $49,605 $47,566 -4.11%
23-10 Life &Health Insurance $48,230 $63,2591 $70,686 11.74%
24-10 Worker's Compensation $5,824 $9,126 $8,030 -12.01%
11 Id
® _
31-30 Consultant Engineers $1,669 $40,125 $30,000 -25.23%
34-10 Contractual Services $1,496,545 $1,614,800 $1,613,940 -0.05%
40-10 Training & Per Diem $433 $2,800 $2,000 -28.57%
41-10 Telephone $923 $3,000 $1,644 -45.20%
43-20 Electricity $38,152 $35,000 $42,000 20.00%
44-10 Equipment Rentals $816 $2,500 $1,000
' ® 44-20 Trailer Rentals $1,775
44-30 Miscellaneous Rentals $1,225 $2,500 $0
46-10 Mtn. of Equipment $10,096 $20,000 $12,000 -40.00%
46-20 Mtn. of Communication Equip. $0 $300 $0 -100.00%
46-30 Mtn of Vehicles $1,921 $5,250 $2,850 -45.71%
' 46-50 Mtn. of Grounds $7,252 $5,950 $5,820 -2.18%
46-60 Mtn. of Utilities $7,226 $11,050 $25,000
52-10 Gasoline $2,236 $4,000 $500 -87.50%
52-20 Miscellaneous Supplies $28,873 $42,000 $0 -100.00%
52-60 Building_Supplies $2,944 $0 $0
54-20 Memberships $0 $0 $60
59-10 Depreciation $288,110 $0 $180,000
i ® . . : : .63-10 Improvements other than Buildings $0 $0 $100,000
64-20 Vehicles $0 $27,500 $0 -100.00%
i64-30 Machines& Equipment $0 $53,000 $12,000 -77.36%
71-10 Principal $0 $5,077 $0
® 72-10 Interest $0 $1,100 $0
TOTALS $2,204,672 $2,286,131 $2,364,535
' 147
Sewer Utility - Collection
Maw Variance or Highlights of the Department
7Pe
te oAmount Explanation sonal ($76,233) Allocation administrative staff to all funds, Water, Sewer, Generavices and Stormwater
!
Capital Outlay
Account Account Description Amount Project Description/Explanation
63-10 Improvements other than Buildings $100,000 Sanitary Sewer Infiltration and Inflow Program
64-30 Machines & Equipment $12,0001 Pump Replacements 3@$4,000
•
!
i
i
•
1
148
City of Dania Beach
Capital Improvement Request Form
tProject: Sanitary Sewer Infiltration and Inflow Program
Priority 1 Project Michael J. Sheridan
Manager:
Department: Public Works & Utilities Division: Sewer
Project Location: City Wide
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $50,000 $51,500 $53,000 $54,600 $56,200 $209,100
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $50,000 $52,000 $54,100 $56,300 $58,600 $212,400
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $100,000 $103,500 $107,100 $110,900 $114,800 $421,500 $0
Revenue Source: 3 cents/ 3 cents/ 3 cents/ 3 cents/ 3 cents/
Impact Fee Impact Fee Impact Fee Impact Fee Impact Fee
Description Justification and Explanation)
' Provide annual allocation for repair and investigation of infiltration and inflow into the sanitary sewer system. $50,000
is also estimated for investigation of location where infiltration and inflow are most significant in the system so those
areas can be targeted as a priority.
Annual Impact on Operating Budget
Descriptive: this will reduce our annual operating costs by
Personnel: reducing the cost of sewage treated.
Operating:
Replacement Year:
Cost:
• Revenue/Other:
Total $0
Manager Recommended: Yes 149 Commission Approved: Yes
St®rmwater Fund
Estimated Revenues
1 Charges for Services $352,000
Miscellaneous Revenues $103,137
Operating Transfers $150,000
Total Revenues $605,137
Estimated Expenditures $626,053
® s ag
Retained Earnings as of 9/30/02 ($372,118)
' Estimated FY 2003 Deficit ($20,916)
Projected Retained Earnings as of 10/1/03 ($393,034)
150
FY 2004 Storrnwater Fund Projected Revenue
® Account# Account Description FY 2002 FY 2003 FY 2004
Actual Revised Proposed
403-0000-343-90.01 Stormwater Utility Fees $364,119 $355,085 $734,315
403-0000-343-90.02 IStormwater Inspection Fees $12,821,
• 1
403-0000-361-10.01 Interests Earnings $5,920 $4,583 $6,000
• • 1 III
403-0000-381-00.03 Transfer from General Fund •$0 $101,637 $0
403-0000-381-00.04 Transfer from Capital Projects Fund $0 $150,000 $0
403-0000-384-00.00 Debt Proceeds $0 $0 $625,000
403-0000-389-00.01 Appropriated Retained Earnings $0 $14,748 $0
e ® . • 1 oil
Total Revenue $370,039 $626,053 $1,378,136
151
1
STORMWATER FUND 1
PERSONNEL SUMMARY
1
Position Full Time Part Time Salaries
Crew Leader 2 $ 65,571 1
Director of Public Services* 1 $ 85,055
Maint. Worker/Equipment Operator I 2 $ 51,062 1
Maint. Equipment Operator II 1 $ 41,004
Administrative Coordinator* 1 $ 40,334 1
Public Works & Utilities Superintendent* 1 $ 58,138
Administrative Specialist* 1 $ 25,161
Compliance Inspector* 1 $ 32,600 1
Compliance Officer* 1 $ 28,000
Total 11
Positions shown also appear in the Program Description for the Department of Public
Services. This information is provided as detail to indicate the positions funded in the
Stormwater Fund.
1
*These positions are allocated among the following funds: General Fund, Water Fund,
Sewer Fund, and Stormwater Fund. The Compliance Officer position is funded for six 1
months.
1
1
1
1
i
1
1
152
1
St®rmwater Management
' Line Item FY 2002 FY 2003 FY 2004 Variance
Actual Revised Proposed Percentage
12-10 Regular Salaries $136,892 $146,084 $184,346 26.19%
14-10 Overtime $17,745 $10,000 $12,000 20.00%
15-10 Longevity Pay $4,383 $5,457 $6,037 10.64%
15-40 Accrued Leave Buyback $0 $3,000 $8,000 166.67%
21-10 FICA Taxes $11,320 $11,311 $14,282 26.27%
' 21-20 Medicare Taxes $2,648 $2,645 $3,208 21.27%
22-10 Retirement Contributions $16,757 $24,333 $37,234 53.02%
' 23-10 Life & Health Insurance $50,1501 $45,1851 $25,701 -43.12%
24-10 Worker's Compensation 1 $11,889 $9,806 $15,745 60.56%
j31-10 Professional Service $47,970 $37,125 $0 -100.00%
31-30 Consultant Engineers $0 $0 $55,000
32-10 Accounting and Auditing $1,483 $1,750 $1,055
34-10 Contractual Services $0 $1,000 $1,598 59.80%
• 40-10 Training & Per Diem $0 $550 $1,700 209.09%
40-30 Expense Account $0 $0 $600
41-10 Telephone $0 $2,000 $1,344 -32.80%
' 43-20 Electricity $0 $5,000 $4,620 -7.60%
44-10 Equipment Rentals $0 $0 $342
44-20 Trailer Rentals $0 $0 $900
45-10 Insurance Coverage $0 $7,000 $7,490
46-10 Mtn. of Equipment $0 $0 $1,000
' 46-30 Mtn of Vehicles $13,560 $22,000 $15,000 -31.82%
46 9_ iAta:�of_Buildipgs -_ $11.25 -__$2 O50 71.55 0
46-50 Mtn. of Grounds $13,439 $10,755 $15,300 42.26%
' 46-60 Mtn. of Utilities $28,574 $39,122 $35,000
49-30 Permit/License Fees $0 $0 $2,280
' 51-10 Office Supplies $0 $0 $350
52-10 Gasoline $2,947 $17,000 $12,000 -29.41%
' 52-20 Miscellaneous Supplies $18,899 $17,000 $22,000 29.41%
52-60 Building Supplies $0 $0 $800
' 153
Stormwater Management
Line Item FY 2002 FY 2003 FY 2004 Variance t
Actual Revised Proposed Percenta e
63-10 Improvements other than Buildings $0 $0 $725,000
64-10 Computer $1,424 $0 $0
64-20 Vehicles $0 $0 $15,000
64-30 Machines& Equipment $8,1701 $152,000 $2,000 -98.68%
71-10 Principal $44,231 $44,909 $42,282
72-10 Interest $2,322 $7,845 $6,872 -12.41%
99-10 Contingency $0 $1,981 $100,000 4947.96%
TOTALS $434,845 $626,053 $1,378,136 120.13%
Mai or Variance or Hi hli hts of the Department
Category Amount Explanation
Operating This is due to enginneering fees budgeted in the amount of
Expenses $18,932 $70,000 for engineering services provided for S.E. Dania Beach
regarding Stormwater utility improvements
Capital $590,000 This is due to the infrastructure improvement in the Southeast
Expenses area of the City.
Capital Outlay
Line Item Amount Project Description/Explanation
61-10 -Improvements other than Buildings $625,000 Southeast Stormwater Improvements
$100,000 S.E. 2nd Ave. Stormwater Improvements
64-20 Vehicles $15,000 Replace 1992 Ford Pick-up Truck
154
City of Dania Beach
Capital Improvement Request Form
Project: Southeast 3rd Terrace Stormwater Improvements
Priority 1 Project Michael J. Sheridan
Manager:
Department: Public Works Division: Stormwater
Project Location: Southeast 3rd Terrace from 2nd Avenue to 5th Avenue
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $100,000 $0 $0 $0 $0 $100,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $100,000 $0 $0 $0 $0 $100,000
Revenue Source: Stormwater
Fees
Description Justification and Explanation)
• This project is to address the continued effort to improve the stormwater system in the S.E. area of the City. This will
allow for improved drainage in the corridor, and allow for additional volume of stormwater to be transferred to the pump
station. This project is recommended by preivous engineering studies performed in 1991 and 1997.
Annual Impact on Operating Budget
Personnel: Descriptive:
Operating:
7
Replacement Year:
Cost:
Revenue/Other:
Total
$0
Manager Recommended: Yes Commission Approved: Yes
155
City of Dania Beach
Capital Improvement Request Form
Project: Southeast Stormwater Improvements
Priority 2 Project
Manager: Michael J. Sheridan
Department: Public Works Division: Stormwater
Project Location: Southeast Area of the City
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0 i
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $625,000 $0 $0 $0 $0 $625,000
Equipment/ $0 $0 $0 $0
Furnishings $0 $0
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $625,000 $0 $0 $0 $0 $625,000
Revenue Source: SRF
Description Justification and Explanation)
This need addresses the completion of stormwater construction in the southeast section of the city. This is an
installation of piping, catch basins and manhole on southeast 2nd, 3rd and 4th avenue between southeast 7th street
interceptor and southeast 11th terrace to reduce flooding on southeast 9th street, 10th and 11th terrace. System is
gravity fed to the interceptor which may require modifications to the pumping facility to be located at southeast 5th
avenue and southeast 7th street. This project is required to be completed before the commencement of the FDOT
Federal Highway Drainage Well Project. The consequences of this project not being performed will result in flooding
from the Federal Highway Corridor. All engineering analysis of this project has already been completed by Calvin,
Giordano &Associates.
Annual Impact on Operating Budget
Descriptive:
Personnel:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total
$0
Manager Recommended: Yes Commission Approved:
156
FY 2004 Capital Projects Fund Projected Revenue
FY 2002 FY 2003 FY 2004
Account# Account Description Actual Revised Proposed
' 300-0000-338-09.00 County's& State Share of Revenue $0 $450,000 $0
e e r ti
300-000-361-10.00 Interest Earnings $0 $15,000 $0
300-0000-384-00.00 Loan Proceeds $0 $336,404 $1,232,500
e -amum
... ... .. "x ..,.. .r
300-0000-381-00.03 Interfund Transfers $0 $450,103 $895,563
300-0000-389-00.02 Reappropriated Fund Balance $0 $2,363,798 $0
MIR-
Total Revenue $0 3,615,305 2,128,063
157
Capital projects Fund Expenditures by Line Item
Line Item FY 2002 FY 2003 FY 2004 �■
Actual Revised Proposed
31-10 Professional Service $0 $477,500 $77,500
52-20 Miscellaneous Supplies $0 $2,064 $0
® , ® . , ,1 • to
61-10 Land $0 $7,000 $0
62-10 Buildings $0 $1,342,863 $1,092,000
63-10 Improvements other than Buildings $0 $1,012,347 $23,000
64-20 Vehicles $0 $53,494 $410,000
64-30 Machines& Equipment $0 $92,980 $60,000
71-10 Principal $0 $179,274 $310,105
72-10 Interest $0 $263,791 $155,459
91-10 Transfer to General Fund $0 $18,992 $0
91-60 Transfer to Stormwater Fund $0 $150,000 $0
99-10 Contingency $0 $15,000 $0
® 1 oil e
TOTALS $0 $3,615,305 $2,128,063
Capital projects Fund Expenditures by Projects
De artment Projects Amount
WOMEN
ten,
Fire Rescue pierce Quantum Fire Engine $410,00
Services
Recreation Frost Park Center Renovation $822,500
C.W.Thomas Recreatioin Center Renovation $345,000
I.T. Parker building renovation $37,000
Beach Improvements& Renovations $25,000
Beach Renourishment $23,000
Sub-Totals $1,662,500
Debt Service $465,563
Totals $2,128,063
158
City of Dania Beach
Capital Improvement Request Form
Project: Pierce Quantum Fire Engine to replace the 1986 Pierce Arrow Fire Engine.
Priority 1 Project Deputy Chief Brown
Mana er:
Department: Fire-Resuue Division: Fire-Rescue
Project Location: Engine to be place at Station 1, 116 W.Dania Bch. Blvd. Dania Beach Florida
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $410,000 $0 $0 $0 $0 $410,000
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
tTOTAL COST: $410,000 $0 $0 $0 $0 $0 $0
Revenue Source: Loan
Description Justification and Ex lanation
The Dania Beach Fire Department is responsible to provide fire protection within the corporate boundaries of the City of Dania Beach.
We included the purchase of a Pierce fire engine in the 2003/2004 budget as a part of our five year plan. This engine will replace the
1986 Pierce Arrow presently in service. This engine will be 17 years old and is no longer as reliable or functional as it should be to
provide proper fire-rescue response. Pierce has offered the department only$28,000.00 for this vehicle. Chief Land and I believe that
because we have a 1987 Pierce fire engine in the fleet,the department would be better served to keep the 1986 Pierce for
replacement parts. The quote of$28,000.00 is not an acceptable offer. We recommend the purchase of a 2004 Pierce Quantum fire
engine. This vehicle meets all ISO requirements and provides all pertinent specifications required for use by the City of Dania Beach
Fire Department. We are in possession of the specifications for a 2002 Pierce Quantum which is similar to the one we currently have
in the fleet.
Annual Impact on Operating Budget
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
tal $0
Manager Recommended: Yes Commission Approved: Yes
159
City of Dania Beach
Capital Improvement Request Form
Project: Frost Park Center& Renovation of West Building
Priority 1 Project Contractual/Kristen Jones
Mana er:
Department: Parks & Recreation Division: Facilities
Project Location: Frost Park
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $57,500 $0 $0 $0 $0 $57,500 $10,000
Engineering/ $0 $0 $0 $0 $0 $0 $67,500
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0 $7,000
Site Preparation:
Construction: $645,000 $60,000 $0 $0 $0 $705,000 $165,000
Equipment/ $60,000 $65,000 $0 $0 $0 $125,000 $0
Furnishings
Other(Specify): $60,000 $0 $0 $0 $0 $60,000 $6,000
TOTAL COST: $822,500 $125,000 $0 $0 $0 $947,500 $255,500
Revenue Source: Loan FRDAP-
$25,000/GF
Description Justification and Explanation)
With the increased population of the City and the projected increase of recreation programming, a 6,000 sq. ft
recreation center is in progress in Frost Park. The current main building will be demolished in September 2003. The
center will include five to six rooms for different programs/activities. Two of the rooms will be separated by partitions
which can convert in to one large room for larger events. A gym will also be included in the building. In FY 2005, it is
proposed to renovate the west building, upgrade of restroom for ADA Compliance, repairs walls and ceiling structures.
Purchase of gym equipment for the main building is also scheduled in FY 2005.
Annual Impact on Operating Budget
Personnel: $38,000 Descriptive: 1 full-time employee. Operating costs include
electricity,water,and maintenance of the buildings. Revenue is
Operating: $45,000 ,t
forecast at$75,000 which includes the completion of the exercise
gym in FY 05and other programming fees.
Replacement Year:
Cost:
Revenue/Other: -$75,000
Total $8,000
Manager Recommended: Yes Commission Approved: Yes
160
City of Dania Beach
Capital Improvement Request Form
Project: IC. W. Thomas Recreation Center
2 Project Kristen Jones
Priority Manager:
Department: Parks and Recreations Division: Facilities
Project Location: C.W. Thomas Park
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $20,000 $80,000 $0 $0 $0 $100,000
Engineering/ $0 $0 $0 $0 $0 $0 $100,000
Architecture
Land Acquisition/ $5,000 $0 $0 $0 $0 $5,000
Site Preparation:
Construction: $300,000 $740,000 $0 $0 $0 $1,040,000
Equipment/ $0 $75,000 $0 $0 $0 $75,000
Furnishings
Other(Specify): $20,000 $80,000 $0 $0 $0 $100,000
TOTAL COST: $345,000 $975,000 $0 $0 $0 $1,320,000 $100,000
Revenue Source: Gen. Fund Loan 0
Description Justification and Explanation)
This project will provide for renovations to the existing Center and provide an addition of 6,000 sq. ft to the C.W.
NThomas Park. The Commission has approved $100,000 in FY 2003 for architectural/engineering design. This building
will also include a computer laboratory equipped with 15 computers, a gym, and activity rooms.
' Annual Impact on Operating Budget
Descriptive: 1 full-time employee. Operating costs include
Personnel: $38,000 „`, electricity,water and maintenace of the buildings.
4 ('
1 Operating: $35,000 a
1
Replacement Year:
Cost:
Revenue/Other: -$15,000
Total $58,000
Manager Recommended: Yes Commission Approved: Yes
161
City of Dania Beach
Capital Improvement Request Form
Project: I.T. Parker Renovations
Priority 4 Project Kristen Jones
Manager:
Department: Parks&Recreation Division: Facilities
Project Location: I.T. Parker
Fiscal Year FY 04 FY 05 FY 06 FY O7 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $0 $0 $0 $0 $0 $0
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other $37,000 $0 $0 $0 $0 $0
env ions :
TOTAL COST: $37,000 $0 $0 $0 $0 $0 $0
Revenue Source: Impact Fee
Description Justification and Explanation)
The building has no upgrade except the carpet and wall covering during the past ten years. Due to frequent facility
rentals, certain areas of the building are in need of renovations. Renovations would include: new kitchen cabinets with
counter tops, new flooring in tiled areas, refurbished dance floor, and new landscaping in the front and back of the the
building.
1
Annual Impact on Operating Budget
Personnel:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0
Manager Recommended: Yes Commission Approved: Yes
162
City of Dania Beach
Capital Improvement Request Form
Project: Beach Improvements and Renovations
Priority g Project Glenn Morris
Manager:
Department: Parks & Recreation Division: Beach
Project Location: Beach
Fiscal Year FY 04 FY 06 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $6,500 $5,000 $0 $11,500
Engineering/ $0 $0 $0
' Architecture $0 $0 $0
Land Acquisition/
Site Preparation: $0 $0 $0 $0 $0 $0
Construction: $25,000 $70,500 $60,000 $0 $155,500
Equipment/ $0 $21,000 $25,000 $0 $46,000
' Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $25,000 $98,000 $90,000 $0 $0 $213,000 $0
Revenue Source: Impact Fee LWCF/Impact LWCF/Impact
' Fee(50/50) Fee(50/50)
Description Justification and Explanation)
Improvements and renovations to the beach include FY04 addition of six chickee huts, FY05 new split rail fencing along
the entire beach, a pavillon observation deck with ADA accessibility, FY06 renovation to the south restroom and new tot
lot, both to meet ADA compliance.
' Annual Im act on Operating Budget
Personnel: Descriptive: Maintenance
s
Operating: $500
Replacement $2,500 Year:
Cost: 2 years
Revenue/Other: .
Total $3,000
• Manager Recommended: Yes Commission Approved: Yes
163
City of Dania Beach
Capital Improvement Request Form
Project: Beach Renourishment
Priority 5 Project Glenn Morris
Manager:
Department: Parks& Recreation Division: Beach
Project Location: Beach
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0 $0
Engineering/ $0 $0 $0 $0 $0 $0
Architecture
Land Acquisition/ $0 $0 $0 $0 $0 $0
Site Preparation:
Construction: $23,000 $0 $0 $0 $0 $23,000 $77,000
Equipment/ $0 $0 $0 $0 $0 $0
Furnishings
Other(Specify): $0 $0 $0 $0 $0 $0
TOTAL COST: $23,000 $0 $0 $0 $0 $23,0001 $77,000
Revenue Source: General Fund
Description Justification and Explanation)
This is to fund the interlocal agreement between Broward County and the City for segments I and II of the shore
protection. The City has already budgeted for$77,000 in FY 2003, however, the current estimate of this project is
$100,000
Annual Im act on Operating Budget
Personnel: Descriptive:
Operating:
Replacement Year:
Cost:
Revenue/Other:
Total $0
Manager Recommended: Yes Commission Approved: Yes
164
FY 2004 Miscellaneous Funds Budget
Donation Fund
Revenue Sources:
Miscellaneous Donations for Martin Luther King $4,000
Centennial Donations $80,000
Appropriated Fund Balance (FY 2003 Centennial Donations) $19,000
Total Revenue Sources $103,000
' Expenditures:
Centennial Celebrations $99,000
Martin Luthur King Celebration $4,000
Total Expenditures
$103,000
'-'...._'.-
' Debt Service Fund
Revenue Sources:
Interfund Transfer from General Fund $212,015
Total Revenue Sources $212,015
Expenditures:
Debt Service - Principal $75,000
Debt Service- Interests $137,015
Total Expenditures $212,015
Grant Fund
NRevenue Sources:
29th Year CDBG Grant $75,000
FRDAP Grant $95,750
Positive Outl000ks with Education Rewards Grant $113,972
Interfund Transfer from General Fund (Rec. Impact Fees) $95,750
Total Revenue Sources $380,472
Expenditures:
North West Community Outreach Center $75,000
Frost Park Grounds-Phase II $191,500
Afterschool Program $113,972
Total Expenditures $380,472
Tree Preservation Fund
Revenue Sources:
Tree Preservation Revenue $15,000
Appropriated Fund Balance " $15,000
Total Revenue Sources $30,000
Expenditures:
Maintenance of trees** $30,000
Total Expenditures $30,000
. * Estimated Fund Balance available after FY 2004 appropriation is$135,400
**Maintain and fertilize 1500 trees obtained from S. Water Management District in FY 2003
MOM N
165
Grant Fund
Community Development Block Grant (CDBG): This award will fund the
architectural design for the future NorthWest Community Outreach Center in the amount
of$75,000 to be located directly behind the BSO Sub-Station. Because this parcel is
long and narrow, the design will allow the City to forecast the size of the building and the
cost.
Florida Recreation Development Assistance Program (FRDAP): If this grant is
approved, it will be funded for the Frost Park Grounds—Phase II improvements. The
grant amount is $95,750 and the City will match$95,750 from the Recreation Impact
Fees. The improvements will include a new playground,renovations to the tot-lot,picnic
tables, grills, butterfly and native plant gardens with educational signage, and
landscaping. All improvements will meet or exceed ADA compliance.
Positive Outlooks with Education Rewards Grant g
This:R.O.W.E.P rant is awarded
( )
through the Children Services Council and the City is awarded for$113,972. This
funding will provide afterschool care program for 60 children in the C.W. Thomas Park
Recreation Center. In addition, $23,972 of this grant will provide computers, DSL hook-
up, computer games, training and sports equipment.
166
City of Dania Beach
Capital Improvement Request Form
Project: Design of NorthWest Community Outreach Center
Priority Project Bonnie Temchuk
Manager:
Department: City Manager Division:
Project Location: NW 8 Avenue
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $25,000 $0 $0 $0 $25,000
Engineering/ $75,000
Architecture $0 $0 $0 $0 $75,000
Land Acquisition/
Site Preparation: $0 $48,800 $0 $0 $0 $48,800
Construction: $0 $0 $488,000 $0 $0 $488,000
Equipment/
Furnishings $0 $0 $48,800 $0 $0 $48,800
Other(Specify): $0 $0 $48,800 $0 $0 $0
TOTAL COST: $75,000 $73,800 $585,600 $0 $0 $685,600 $0
Revenue Source: CDBG Gen, Fund CDBG/Gen.
Fund
Description Justification and Ez lanation
An RFP will be advertised for architectural services to design and cost of construction of the new NorthWest
Community Outreach Center. Community input will be requested and the architect will be required to work with both
the City and residents of the community to ensure proper design. These findings will then be used to implement the
construction of the center. Estimations state that a 4,000 square foot building can be placed on this site. Estimation
also reflects study costs to determine what services will be provided, site preparation, furnishings, and contingency.
Annual Impact on Operating Budget
Personnel: Descriptive: Personnel and operating costs are not estimated as
community input is needed to decide the functions of the center.
Operating:
Replacement Year:
Cost:
Revenue/Other: f
Total
$0
Slanager Recommended: Yes Commission Approved: Yes
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City of Dania Beach
Capital Improvement Request Form
Project: Frost Park Improvements Phase II -Grounds
Priority 3 Project Kristen Jones
Man! er:
Department: Parks & Recreation Division: Parks
Project Location: Frost Park r
Fiscal Year FY 04 FY 05 FY 06 FY 07 FY 08 Total FY 03
Plan and Studies $0 $0 $0 $0 $0
Engineering/
Architecture $0 $0 $0 $0 $0
Land Acquisition/
Site Preparation: $20,000 $0 $0 $0 $0 $20,000
Construction: $57,500 $0 $0 $0 $57,500
Equipment/ $84,000
Furnishings $0 $0 $0 $84,000
Other(Specify): $30,000 $0 $0 $0 $30,000
TOTAL COST: $191.500 $0 $0 $0 $0 $191,500 $0
Revenue Source: FRDAP/Impact
Fee(50/50)
Description- Justification and Ex lanation
A new playground which will include ADA approved playground surfacing and upgrades to the existing tot lot, purchase
and installation of four cement tables and benches, six picnic tables, six grills, fencing, lighting, signage, landscaping
and irrigation. These improvements will all meet or exceed ADA requirements.
Annual Im act on Operating Budget
Personnel: $13,260 Descriptive: 1 partime personnel per day for 6 hours, 6 days
per week.
Operating: $8,000
Replacement Year:
Cost:
Revenue/Other:
Total $21,260
Manager Recommended: Yes
Commission Approved: Yes
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FUND DESCRIPTIONS
Governmental accounting systems should be organized and operated on a fund basis.
Individual resources are allocated to, and accounted for, in separate accounting entities—
identified as funds—based upon the purposes for which they are to be spent and the
means by which spending activities are legally controlled.
Governmental units should establish and maintain those funds required by law and for
sound financial administration. Only the minimum number of funds consistent with legal
operating requirements should be established because unnecessary funds result in
inflexibility, undue complexity, and inefficient financial administration.
Individual funds are classified into three broad categories: Government, Proprietary, and
Fiduciary.
GOVERNMENTAL FUND TYPES
Governmental Fund Types are subdivided into four sections: General Fund, Special
Revenue Funds, Capital Projects Funds, and Debt Service Funds.
General Fund-Accounts for all financial resources, except those required to be
accounted for in another fund. The General Fund of a government unit serves as the
primary reporting vehicle for current government operations. The General Fund, by
definition, accounts for all current financial resources not required by law or
administrative action to be accounted for in another fund. The major sources of revenue
for the General Fund include: ad valorem taxes, franchise taxes, and intergovernmental
revenues. The major departments funded here are administrative: Mayor and City
Commission,City Manager, City Attorney, City Clerk, Finance, Human Resources,
Community Development, Fire Rescue Services, Public Safety, Parks and Recreation,
and Public Services.
Special Revenue Funds-Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes. In the City of Dania Beach,there
are three Special Funds:
Tree Preservation Fund
There is created to account for the acceptance and disbursement of the
replacement fees paid to the City as part of tree removal licenses. This fund shall
solely be used for the planting of trees in the city and any other ancillary costs
associated with planting of trees.
Grant Fund
The Grants Fund is a special revenue fund created to properly account for grant
activity in the City. The purpose of the fund is to allow better control over grant
• monies in order to prevent potential incidents of noncompliance with grantor
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requirements. The fund also helps to prevent potential penalties related to
noncompliance with the Single Audit Act.
Donation Fund
The Donation Fund is created to account for
o all donations received by the City.
These donations are usually designated for a specific purpose. For example the
City's Centennial Celebration.
Debt Service Funds=Accounts for the accumulation of resources for, and the payment of,
general long-term debt principle and interest.
Capital Projects Funds-Accounts for financial resources to be used for the acquisition or
construction of major capital facilities.
PROPRIETARY FUND TYPES
Proprietary Fund Types are subdivided into two sections: Enterprise Funds and Internal
Service Funds.
Enterprise Funds-Accounts for operations (a)that are financed and operated in a
manner similar to private business enterprises—where the intent of the governing body is
that the costs of providing goods or services to the general public on a continuing basis be
financed or recovered determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes. The City has three Enterprise Funds: Water, Sewer
and Stormwater.
Internal Service Funds-Accounts for the financing of goods or services provided by one
department of agency to other departments or agencies of the governmental units, on a
cost reimbursement basis. The City has one Internal Service Funds: Self Insurance
Fund.
FIDUCIARY FUND TYPES
The Fiduciary Fund Type consists of trust and agency funds.
Trust and Agency Funds-Accounts for assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private organizations, other governmental units,
and/or other trust funds.
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GLOSSARY
Accrual Basis- A basis of accounting in which trasactions are recognized at the time they
are incurred, as opposed to when cash is received or spent.
original bud et as approved b the City Commission at the
Adopted Budget-Theg pp y ty
beginning of the fiscal year.
Ad Valorem Taxes- Commonly referred to as property taxes, levied on both real and
personal property, according to the property's valuation and tax rate.
Appropriation-A legal authorization to incur obligations and make expenditures for
specific purposes.
Assessed Valuation-Employee positions,which are authorized in the adopted budget,to
be filled during the year.
Available (Undesignated) Fund Balance-This refers to funds remaining from prior
years,which are available for appropriation and expenditure in the current year.
Base Budget- Projected cost of continuing the existing levels of service in the current
budget year.
Bond-A long-term I.O.U. or promise to pay. It is a promise to repay a specified amount
of money (the face amount of the bond) on a particular date (the maturity date). Bonds
are primarily used to finance capital projects.
General Obligation (G.O.) Bond- This type of bond is backed by the full faith, credit
and taxing power of the government.
Revenue Bond-This type of bond is backed only by revenues,which come from a
specific enterprise or project, such as a hospital or toll road.
t Bond Refinancing—The payoff and re-issuance of bonds, to obtain better interest rates
and/or bond conditions.
Budget-A plan of financial activity for a specified period of time (fiscal year or
biennium) indicating all planned revenues and expenses for the budget period.
Budgetary Basis- This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAPP,cash, or
modified accrual.
Budgetary Calendar- The schedule of key dates, which a government follows in the
preparation and adoption of the budget.
171
t
Budgetary Control- The control or management of a government in accordance with the
approved budget for the purpose of keeping expenditures within the limitations of
available appropriations and resources.
Capital Assets-Assets of significant value and having a useful life of several years.
Capital assets are also called fixed assets.
Capital Budget-The appropriation of bonds or operating revenue for improvements to
facilities, and other infrastructure.
Capital Improvements- Expenditures related to the acquisition, expansion or
rehabilitation of an element of the physical plant of the government- sometimes referred
to as infrastructure.
Capital Improvement Program (CIP)-An expenditure plan incurred each year over a
fixed number of years to meet capital needs arising from the long term needs of the 1
government.
Capital Outlay-Fixed assets which have a value of$1000 or more and have a useful
economic lifetime of more than one year; or, assets of any value if the nature of the item
is such that it must be controlled for custody purposes as a fixed asset.
Capital Project-Major Construction, acquisition, or renovation activities which add
value to the physical assets of a government, or significantly increase their useful life.
Also called capital improvements.
Cash Basis-A basis of accounting which recognizes trasactions only when cash is
increased or decreased.
Consumer Price Index(CPI)-A statistical description of price level provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost of
living (i.e., economic inflation)
Contingency-A budgetary reserve set aside for emergencies or unforeseen expenditures
not otherwise budgeted.
Contractual Services- Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include garbage collection service, rent,
maintenance agreements, and professionals consulting services.
Cost-of-LivingAdjustments(COLA)-An increase in salaries to offset the adverse
] ( )
effect of inflation on compensation.
Debt Service- The cost of playingprincipal and interest on borrowed money according to
a predetermined payment schedule.
Deficit-The excess liability of an entity over its assets; or the excess of expenditures or
expenses over revenues during a single accounting period.
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Department-The basic organization unit of government which is functionally unique in
its delivery of services.
Employee (or Fringe) Benefits- Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the government's
share of costs for Social Security and the various pension, medical, and life insurance
plans.
Expense- Charges incurred (whether paid immediately or unpaid) for operations,
maintenance, interest or other charges.
Fiscal Policy-A government's policies with respect to revenues, spending, and debt
emanagement as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and programming
of government budgets and their funding.
Fiscal Year-A twelve-month period designated as the operating year for accounting and
budgeting purposes in an organization. For Dania Beach,this twelve (12) month period is
October 1 to September 30.
Fixed Assets-Assets of long-term character that are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
Franchise Fee-Assets of long-term character that are intended to continue to be held or
used, such as land,buildings, machinery, furniture, and other equipment.
Fund-A fiscal entity with revenues and expenses which are segregated for the purpose of
carrying out a specific purpose or activity.
Fund Balance- The excess of the assets of a fund over its liabilities, reserves, and carry-
over.
GAAP- Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and procedures,
that defines accepted accounting principles.
Goal-A statement of broad direction,purpose or intent based on the needs of the
community. A goal is general and timeless.
Grants-A contribution by a government or other organization to support a particular
function. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost-A cost necessary for the functioning of the organization as a whole, but
twhich cannot be directly assigned to one service.
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Infrastructure- The physical assets of a government(e.g., streets, water, sewer,public
buildings and parks).
Interfund Transfers-The movement of monies between funds of the same
governmental entity.
Intergovernmental Revenue-Funds received from federal, state, and other local
government sources in the form of grants, shared revenues, and payments in lieu of taxes.
Levy-To impose taxes for the support of government activities.
Line-item Budget-A budget prepared along departmental lines that focuses on what is to
be bought.
Long-term Debt-Debt with a maturity of more than one year after the date of issuance.
Mill-The property tax rate which is based on the valuation of property. A tax rate of one
mill produces one dollar of taxes on each$1,000 of assessed property valuation.
Object of Expenditure-An expenditure classification,referring to the lowest and most
detailed level of classification, such as electricity, office supplies, asphalt, and furniture.
Objective- Something to be accomplished in specific, well-defined, and measurable
terms and that is achievable within a specific time frame.
Operating Expenses- The cost for personnel, materials and equipment required for a
department to function.
Operating Revenue-Funds that the government receives as income to pay for ongoing
operations. It includes such items as taxes, fees from specific services, interest earnings,
and grant revenues. Operating revenues are used to play for day-to-day services.
Pay-as-you-go Basis-A term used to describe a financial policy by which capital outlays
are financed from current revenues rather than through borrowing.
Personal Services- Expenditures for salaries, wages, and fringe benefits of a
government's employees.
Prior-year Encumbrances- Obligations from previous fiscal years in the form of
purchase orders, contracts or salary commitments which are chargeable to an
appropriation, and for which a part of the appropriation is reserved. They cease to be
encumbrances when the obligations are paid or otherwise terminated.
Program- A group of related activities performed b one or more organizational units for
g g p P Y g
the purpose of accomplishing a function for which the government is responsible.
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Performance Based Budget-A method of budgeting whereby the services provided to
the residents are broken down in identifiable service programs or performance units. A
unit can be a department, a division, or a workgroup. Each program has an identifiable
service or output and objectives to effectively provide the service. The effectiveness and
efficiency of providing the service by the program is measured by performance
indicators.
Purpose-A broad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
Reserve-An account used either to set aside budgeted revenues that are not required for
expenditure in the current budget year or to earmark revenues for a specific future
purpose.
Resolution-A special or temporary order of a legislative body; an order of a legislative
body requiring less legal formality than an ordinance or statute.
Resources-Total amounts available for appropriation including estimated revenues, fund
transfers, and beginning balances.
Revenue- Sources of income financing the operations of government.
Rolled-back Rate- The tax rate when applied to the current year's adjusted taxable
value, generates the same ad valorem tax revenue as the prior year.
Source of Revenue- Revenues are classified according to their source or point of origin.
'faxes- Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include specific
charges made against particular persons or property for current or permanent benefit,
such as special assessments.
Temporary Positions- An employee who fills a temporary or short-term position. Such
employees provide contingency staffing for government operations during peak work
loads, or to address temporary staffing needs. Temporary employees are paid on a per-
hour basis, and do not receive benefits.
Transfers In/Out-Amounts transferred from one fund to another to assist in financing
the serviced for the recipient fund.
TRIM-Truth in millag a (Section 200.065, Florida Statute)
Unencumbered Balance-The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of money still available for future purposes.
Unreserved Fund Balance- The portion of a fund's balance that is not restricted for a
specific purpose and is available for general appropriation.
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User Charges-The payment of a fee for direct receipt of a public service by the party
who benefits from the service.
Utility Taxes-Municipal charges on consumers or various utilities such as electricity,
gas, water,telecommunications.
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