HomeMy WebLinkAboutR-2002-040 RESOLUTION NO. 2002-040
A RESOLUTION OF THE CITY OF DANIA BEACH FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE SODIUM
HYPOCHLORITE FROM ALLIED UNIVERSAL CORPORATION
IN AN AMOUNT NOT TO EXCEED $35,000.00 ($.479 per gallon),
UNDER CITY OF SUNRISE, GOVERNMENTAL PURCHASING
ASSOCIATION OF SOUTHEAST FLORIDA BID AWARD NO.
01(10)-10-01-02-21-A, WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of $15,000.00 without competitive
bidding and without advertisement for bids if he is authorized to do so in advance by a
resolution adopted by the City Commission and if such purchases are made pursuant to a
competitive bid obtained within the last twelve (12) months by other governmental
agencies such as the Federal Government, State of Florida or a Florida county or
municipality; and
WHEREAS, the City Manager has determined that it is necessary to purchase
sodium hypochlorite for use at the City of Dania Beach Water Plant; and
WHEREAS, the City Manager has determined that such purchase can be made at
the least cost to the City from Allied Universal Corporation, 3901 NW 115th Avenue, Miami,
Florida 33178, under City of Sunrise, Governmental Purchasing Association of Southeast
Florida Bid Award No. 01(10)-10-01-02-21.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is hereby authorized to pay an amount not to
exceed $35,000.00 from the Water Fund budget to Allied Universal Corporation for the
purchase of sodium hypochlorite for the City of Dania Beach Water Plant.
1 RESOLUTION NO. 2002-040
Section 2. That all resolutions or parts of resolutions in conflict with this resolution
are repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED this 26th day of MARCH, 2002.
ROB RT H. CHUNN, JR.
MAY R — COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - ABSENT
CHARLENE JO N ON COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CHUNN - YES
•
APPROVED AS F M AND CORRECTNESS:
BY:
THOM S J. ANSMBRO
CITY ATTORNEY
2 RESOLUTION NO. 2002-040
AGENDA REQUEST FORM
CITY OF DANIA BEACH
Date: 03-06-02 Agenda Item #:
Title:
RESOLUTION FOR PURCHASING SODIUM HYPOCHLORITE
Requested Action:
A resolution is needed for purchasing sodium hypochlorite from Allied Universal under City of
Sunrise bid #01(10)10-01-02-21-A. In amount not to exceed $35,000 dollars.
Summary Explanation & Background:
This is a Broward County Co-Op bid, which we are a part of.The contract is good until February
28,2003. The price of the sodium hypochlorite will be$.479 per gallon. I am recommending this
contract, because if we were to purchase this outside of the Co-Op bid it will cost us $.50 per
gallon. This prodouct is beening used in place of chlorine gas for disinfection of water at the water
plant.
Exhibits (List):
City of Sunrise Bid doc.
Purchasing Approval:
Prepared By:
Bud Palm
Source of Additional Information: (Name& Phone)
Recommended for Approval By:
Commission Action:
Passed ❑ Failed ❑ Continued ❑ Other ❑
Comment:
TELEPHONE: SHIPPING POINTS:
(305)888-2623 Local Miami,Ft.Pierce,Tampa,FL
(305)463-8369 Fax Brunswick,Ranger,GA
W.Memphis,AR; Ellisville,MS
ALLIED UNIVERSAL CORPORATION
CORPORATE OFFICE:
0 3901 N.W. 115T"AVENUE
MIAMI, FL 33178
December 28, 2001
Ms. Alicia Shand
Acting Purchasing Specialist
City of Sunrise
10770 West Oakland Park Blvd.
Sunrise, FL 33351
RE: Bid 01(10)10-01-02-21-A
Dear Alicia:
Please use this letter as notification that Allied Universal would like to extend .the above
referenced bid, for an additional one year period, as listed below:
• Sodium Hypochlorite - $.479/Gallon
All terms, conditions and specifications remain the same as on your original request for
bid. The new expiration date will be February 28, 2003.
We look forward to hearing back from you on this matter.
Very truly yours,
ALLIED UNIVERSALCORPORATION
Catherine Guillarmod
Corporate Sales Administrator
/cg
cc: J. Palmer
..sue
CITY OF -•"
�NANCE DEPARTMENT Phone: (954) 572-22.74
rchasin8 Division S FISE Fax: (954) 572-2278
January 04,2002 Sent Via Fax 305-885-4671
Allied Universal Corporation
8350 NW 93r°Street
Miami,Florida 33166
Attn: Catherine Guillarmod
Subject: Contract Award-Governmental Purchasing.Association of Southeast Florida
Bid No. 01(10)-10-01-02-21-A
Bid Title: Swimming Pool Chemicals
Dear Ms. Guillarmod:
The above referenced contract expires on February 28,2002. The contract contains a provision,in Section 5.4,which
allows the City to renew the contract for an additional two(2)one(1)year periods,provided all terms and conditions
remain the same.Your firm was(awarded as part of a multiple award)the items listed below that the City is exercising
its first renewal option.
PRIMARY
Sodium Hypochlorite(Bulk Liquid Chlorine)with a 400 gallon minimum
Please sign,date and fax this notice,along with a current insurance certificate,for General Liability and Automobile
Liability and Workers Compensation Insurance to(954)572-2278.The City of Sunrise is to be specifically included
as Additional Insured on the General Liability Policy. Mail the hard copy to the Purchasing Division, City of
Sunrise, 10770 W.Oakland Park Blvd.,Sunrse,FL 33351.Upon receipt of said Insurance Certificate,purchase orders
will be issued on as-needed basis.
If you have any questions please contact me at(954)572-2204.
Very truly yours,
Vivian O'Neal, CPPB
Senior Buyer
We hereby acknowledge that the above contract is renewed for one year. The term of this contract
is March 1,2002 through February 28,2003.
Signature: _� Date:
Catherine Guillarmod/Alai niversal Corporation
• cc-. Southeast Florida Governmentaa urchasiug
10770 West Oakland Park Boulevard • Sunrise, Florida 33351
19Z-d 10/10'd OR-i UZZ-Z19496 NOISIA10 W SVHund—woad Nd9V:Z0 Z040-0f
r
CITY OF
FINANCE DEPARTMENT Phone: (954) 572-2274
Purchasing Division U N BIS E Fax: (954) 572-2278
March 21, 2001
Allied Universal Corp.
8350 N.W. 93 Street
Miami,Florida 33166
Attn. Catherine Guillarmod
Subject: Governmental Purchasing Association of Southeast Florida
Bid No. 01(10)10-01-02-21-A
Bid Title: Swimming Pool Chemicals
Dear Ms. Guillarmod,
I would like to officially inform you that your firm has been awarded the contract for Sodium
• Hypochlorite (Liquid Chlorine)Bulk with a 400 gallon minimum per the above-referenced
cooperative bid.
This contract will be effective until February 28, 2002 with two one (1) year renewal options
thereafter.
Please provide a current Certificate of Insurance to the Purchasing Department, listing the City of
Sunrise as additional insured.
Purchase orders will be issued on as-needed basis.
Very truly yours,
Alicia Shand
Acting Purchasing Specialist
10770 West Oakland Park Boulevard • Sunrise, Florida 33351
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BROWARD GOVERNMENTAL COOPERATIVE
OENT"t Cb PURCHASING GROUP
0.
• oTO (BROWARD GO-OP)
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TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposals represents a. cooperative procurement for the Broward
Governmental Cooperative Purchasing Group.
For the past several years, approximately-twenty-six (26) government entities have participated in Cooperative
Purchasing in Broward County: The Co=Op was formed in an effort to provide cost savings and cost avoidances to
all entities by utilizing the buying power of combined requirements for common, basic items.
The Government Agencies participating in this particular procurement and their respective delivery locations are listed
in the attached document.
Broward Cooperative Purchasing Group Procurement Operational Procedures:
• All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to
as the "lead agency". All responses are to be returned in accordance with the instructions contained in the
attached document.. Any difficulty with participating agencies referenced in this award must be brought to
the attention of the lead agency.
Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase
orders, and for order placement. Each entity will require separate billings, be responsible for payment to the
Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by. the
Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing
instructions, delivery locations, and insurance requirements will be in accordance with the respective agency
requirements.
• Any reference in the documents to a single entity or location will, in fact, be understood as referring to all
participating entities referenced,in the documents and cover letter unless specifically noted otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to
place orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract
period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold
during the reporting period and the total dollar amount of purchases by commodity.
• Municipalities and other governmental entities which are not members of the Broward Governmental
Cooperative Purchasing Group are strictly prohibited from utilizing any contract or purchase order resulting from
this bid award. However, other Broward Co-Op members may participate in their contract for new usage,
during the contract term, or on any contract extension term, if approved by the lead agency. New Co-Op
members may participate in any contract on acceptance and approval by the lead agency.
• None of the participating governmental entities shall be deemed or construed to be a party to any contract
executed by and bet,,veen any other governmental entity and the Contractor(s) as a result of this procurement
action.
BROWARD CO - OP "WORKEVG TOGETHER TO REDUCE COSTS"
BID TITLE: Swimming Pool Chemicals BID NO: 0 1(10)10-0 1-02-2 1-A
SCHEDULE "A"
CITY OF SUNRISE
BID SHEET
ALL BIDS SHALL REMAIN VALID FOR NINETY (90) DAYS AFTER BID OPENING
Item Estimated Description Unit Cost/Mfg. Extended
No. Qty. Trade name Total
$oda Ash, 50 LB Bag
1 958 Minimum Delivery 54 Bags) $9.05 Various 8,669.90
Diatomaceous Earth,50 LB Bag
2
776 (Minimum Delivery 36 Bags) $9.38 /Dicalite 7,278.88
$odium Bicarbonate, 50 LB Ba
3 1374 Minimum Delivery 56 Lgs) $9.00 /Mexican S12,366.00
4 Cyanuric Acid, 100 LB Drum
37 (Minimum Delivery 8 Drums) $72.50 /Various 12,682.50
Muriatic Acid 15 Gallon Drum
5
66 (Minimum b6livery 9 Drums) $24.80 /Various 1,636.80
$25.00 Drum Deposit
6 Muriatic Acid, 1 Gallon Container
2228 (Minimum Delivery 48 Cases) 1.50 /Various 3,342.00
Sodium Hydroxide Solution(Caustic)
7 Commercial Grade 50%Strength
54 15 Gallon Drum $32.05 /Various $1,730.70
Calcium Chloride, 50 LB Bag
8
1002 (Minimum Delivery 56 Bags) 9.50 /Various 9 519.00
9 Sodium Hypochlorite(Liquid Chlorine) $_479 /Allied 95,800.00
200 000 B (no minimum quantity) **
10 24 Dry Tablet(3" Tablet),40 LB Pail No Bid /
11 40* Pure Fiber 90,25 LB Bag No Bid /
12 32 Sodium Dichloride,30 LB Bag No Bid /
13 66 Sodium Tri-Chloride,30 LB Bag No Bid /
Powdered Cellulose(Filter Media),
14 1320 25 LB Bag
•
Company Name: died Universal Corp Authorized Signature:7, G✓ :� .,u �- _:.=
p Y 13
BID TITLE: Swimming Pooi Chemicals BID NO:0100)10-01-N-21-A
Item Estimated Description Unit Cost/Mfg. Extended
No. Trade name Total
15 55 (Minimum Delivery 6 Drums) $115.00 / Various $6,325.00
Calcium Hypochlorite, 100 LB Drum
16 750 Bromine Dry Tablets(P)50 LB Drum No Bid /
TOTAL BID OFFER: $ 149,350.78
One Hundred Forty Nine Thousand Three Hundred Fifty Dollars and Seventy Eight Cents
(Written Amount)
NOTE: Minimum order requirements are not acceptable due to the nature of this bid.
NOTE: Items will be bought in units specified above.
**Sodium Hypochlorite, Continlzencv price for
400 Gallons minumum quantity delivered at any one time •479 /gal.
• Indicate the percentage (%) off the balance of line.
Indicate, any deposit charges, if applicable: $25.00 Deposit on 15 Gallon Drums
Item No. 5 $ 25.00
Item No. 7 $ 25.00
Item No. $
All deliveries will be made by Common Carrier ONLY. Yes X No
Delivery will be made within 3 work calendar,days after receipt of purchase order. (To Be
Completed ONLY if vendor is unable to comply with specif ed delivery requirements indicated
within the bid document.
If applicable, would you extend the prices bid herein to other municipalities? Award of bid is not
contingent upon concurrence with this offer to other municipalities. Yes: X No:
ADDENDUM RECEIPT: Bidder shall acknowledge below the receipt of any and all addenda, if
any, by listing the Addenda No. and date of issuance.
ADDENDUM NO: /DATE ADDENDUM NO: /DATE
ADDENDUM NO: /DATE ADDENDUM NO: /DATE
Allied Universal Co
Company Name: Corp• Authorized Signature:
14