HomeMy WebLinkAboutR-2002-190 RESOLUTION NO. 2002-190
A RESOLUTION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING . THE CITY MANAGER TO
PURCHASE PROFESSIONAL SERVICES IN AN AMOUNT
NOT TO EXCEED $35,000.00 FROM THE SOLE SOURCE
PROVIDER, HTE INC., FOR UPGRADE AND
CONVERSION OF VARIOUS PROGRAMS AND DATA
INCLUDING TRAINING, WITHOUT COMPETITIVE
BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), provides that during unusual conditions or emergencies, the City
Commission may, by resolution, authorize the purchase by the City Manager of
designated supplies, services, equipment and materials in amounts in excess of fifteen
thousand dollars ($15,000.00) without competitive bids and without advertisement for
bids; and
WHEREAS, the City Manager has determined that it is necessary to purchase
professional services in the amount of $10,000.00 to upgrade and convert various
programs and data in the HTE software system due to the sunsetting of the CitySoft
product line and purchase training related to such upgrade and conversion in an amount
not to exceed $25,000.00; and
WHEREAS, the City Manager has determined that such purchases can be made
only from a single source provider, specifically, HTE Inc., 1000 Business Center Drive,
Lake Mary, FL, 32746.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the City Manager is authorized to purchase professional
services in an amount not to exceed $35,000.00 to upgrade and convert various
1 RESOLUTION NO. 2002-190
programs and data in the HTE software system and provide training related to such
upgrade and conversion.
Section 2. That all resolutions or parts of resolutions in conflict with this
resolution shall be repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 22nd day of October, 2002.
RbffRT H. CHUNN, JR.
MA OR — COMMISSIONER
• ATTEST: ROLL CALL:
419 COMMISSIONER BERTINO - YES
_4-�l COMMISSIONER MCELYEA - ABSENT
C ARLENE JOWNSON COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR FLURY - YES
MAYOR CHUNN - YES
APPROVED AS TO FORM AND CORRECTNESS:
BY: /C�
THO AS J. ANSBRO
CITY ATTORNEY
2 RESOLUTION NO. 2002-190
Agenda Request Form
{ City of Dania Beach
Agenda Item: '
Date of Commission meeting: 10/22/2002
Description of Agenda Item: Request for purchase of professional services and training from HTE
Commission action being requested:
Adopt Resolution or Ordinance ® Expenditure ® Award BID/ RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting
TV—
Other((Please explain) "
Request for purchase of professional services and training from HTE due to sunsetting of
their CitySoft product line.
Summary explanat�on;`and backg oundv
"
HTE has offered to provide the full HTE versions of their programs to the City at no cost and to convert
and port all the City's current data to the to the new programs for a flat fee of$10,000. There is the
• possibility of a maximum of 373 hours of training that could be needed in relation to this project. However,
we believe that bringing personnel up to proficiency in the new programs will not require the full 373
hours.
Attached exhibit$ d additional backup materials (please
Resolution and spreadsheet of proposed costs.
For purchasing requests ONLY
Department: Information Services Amount: $35,000.00
Fund: General: ® Water: ❑ Sewer: ❑ Stormwater: ❑
Account Name: Program Support and Maintenance Account Number: 001-13-0410-53-505
Submitted by: Vern Johnson Date: 10/14/2002
Department Director., Bonnie Temchuk Date: 10/15/2002
Admin. Services Director: Date:
• Finance Director: Patricia Varney Date: 10/15/2002
City Manager. Ivan Pato Date: 10/15/2002
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