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Home My WebLink AboutR-2001-014 27TH CBDG funds RESOLUTION NO. 2001-014 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 27T" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (2001-2002) IN THE AMOUNT OF $225,884.00; PROVIDING FOR FUNDING FOR NORTHWEST IMPROVEMENTS PHASE IV IN THE AMOUNT OF $225,884.00; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE SAID APPLICATION; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA. Section 1. That that certain 27th year application for the Community Development Block Grant program for 2001-2002 fiscal year for Northwest Improvements Phase IV in the amount of $225,884.00, between the City of Dania Beach, Florida and Broward County, in substantial form as Exhibit "A", attached, is approved and the appropriate city officials are authorized to execute it. The City Manager and City Attorney are authorized to make minor revisions to said application as are deemed necessary and proper for the best interests of the City. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 27th DAY OF FEBRUARY, 2001. C.K. MCELYE MAYOR - COMMISSIONER ATTEST: ROLL CALL: MAYOR MCELYEA- YES VICE-MAYOR BERTINO-YES COMMISSIONER CALI-YES SHERYL dHAPMAN COMMISSIONER ETLING-YES ACTING CITY CLERK COMMISSIONER MIKES-YES APPROVED AS TO FORM AND CORRECTNESS: BY: HO AS/AN BRO CITY ATTORNEY r RESOLUTION NO. 2001-014 AGENDA REQUEST FORM CITY OF DANIA BEACH AGENDA ITEM NO. 1. DATE OF COMMISSION MEETING: 2/27/01 2. DESCRIPTION OF AGENDA ITEM: APPLICATION FOR 27T"YR CDBG FUNDING 3. COMMISSION ACTION BEING REQUESTED: Adopt Resolution or Ordinance ® Expenditure ❑ Award Bid/RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting ❑ Other(please explain) ❑ 4. SUMMARY EXPLANATION & BACKGROUND: The City of Dania Beach is preparing to make application to Broward County Community Development Division for 271h Year CDBG Funding. The City has been allotted approximately $225,000 for which it may apply. Consultation with residents, civic associations,the Dania Beach Housing Authority, and Public Works has assisted the City in preparation of the application. The requested improvements will include: 1. Expansion of Charlie Will Thomas Park including cul-de-sacs at the north and south end of NW 2"d Street,sodding, additional landscaping, and pavers. 2. The revitalization of Dania Beach Boulevard west of 5th Avenue including new sidewalks,swale/sod work, additional landscaping abutting the DHA, a cul-de- sac at the end of Dania Beach Boulevard at approximately NW 12th Avenue. A community meeting was held on 1/24/01 to discuss the proposed improvements. The discourse that ensued offered several viewpoints on how the money should be allocated. Some residents expressed a desire that the city revisit the issue of rehabilitating the Boissey-Waiter center. Staff has reviewed the request and finds that it is currently not a feasible CDBG project. Growth Management staff is currently working on providing alternatives for ingress and egress to the facility. Until such issues are resolved developing the center is problematic.As the discussions ensued staff felt that there was general buy-in to the proposed project. There was no additional input after the meeting. 5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST): 6. FOR PURCHASING REQUESTS ONLY: Dept: Amount: $ Fund: GENERAL: ❑ WATER: ❑ SEWER: ❑ STORMWATER: ❑ Account name: Account#: Finance Director Approval: Date: 7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA: Jason Nunemaker,Assistant City Manager 1/6/00 Submitted by: Date ® Department Director Date City Manager Date • Ai BROWARD COUNTY G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc • BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS MUNICIPALITIES CDBG APPLICATION Complete the following sections. Submit one form for each project. Attach additional pages as needed COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY Category Budget Cash $0.00 In-Kind $0.00 Other Grants $0.00 CDBG $225,884.00 TOTAL PROGRAM ACTIVITIES: NATIONAL OBJECTIVE Only one category per application Area Benefit (X) Public Service (Not to exceed 15% of the total CDBG grant ( ) Limited Clientele ( ) Low/Mod Housing (LMH) ( ) Capital Improvement ( X) Low/Mod Jobs(LMJ) ( ) Economic Development ( ) Housing ( ) Continuing Project: Yes (X) New Project: Yes ( ) • Applicant completes the following items. 1. Applicant Organization Name: City of Dania Beach Address: 100 West Dania Beach Boulevard Dania Beach, FI 33004 Telephone: 954-924-3609 FAX: 954-921-2604 2. Contact Person: Jason Nunemaker Title: Assistant City Manager Street Address: 100 West Dania Beach Boulevard Dania Beach, FI 33004 E-MAIL Address: jnunemaker@ci.dania-beach.fl.us Telephone: 954-924-3609 FAX: 954-921-2604 3. Project Name: Northwest Beautification Phase IV 4. CDBG Funds: Requested $225,884.00 Broward County Community Development Division Municipal Application Page 1 of 15 Twenty-Seventh Year WRESOLUTIONS 2000-2001\CDBG27thYrApplication.doc • 5. Project Goals: Provide specific project goals and quantifiable objectives. Quantifiable objectives should specifically state who, what, where and how many. Scope of services demonstrates activities involved in implementing the project while project continuation and maintenance relates to the whether or not this will be an ongoing activity after funding ends. a. Project Goals and Quantifiable Objectives': Describe how goals and objectives will benefit low income persons or eliminate or prevent slum and blighted conditions, or impact a problem or need of particular urgency. The Northwest Phase IV Beautification program addresses some fundamental needs in the northwest section of Dania Beach.The goals of this particular phase are threefold; enhanced aesthetics, increased pedestrian safety, and the reduction of through traffic. The implementation of landscaped street closures at NW 2"d Street and Dania Beach Boulevard will provide a more secure neighborhood environment. These closures would have the effect of reducing non-neighborhood traffic. The closure at NW 2"d Street would also provide for additional park space at Charlie Will Thomas Park.This particular closure will also provide for enhanced pedestrian safety, particularly for children that frequent the park and attend Collins Elementary.Finally,this project will serve as a aesthetic enhancement as landscaping and pavers will be used in conjunction with the closures. b. Detailed Scope of Services: The scope of services should explain exactly what will be accomplished with the funds requested. 1. Beautification of Dania Beach Boulevard from NW loth Court west to its current closure.The remainder of sidewalk and landscaping improvements will be completed along the north and south sides of Dania Beach Boulevard. A permanent street closure will be constructed to include curbing and landscaping. 2. Charlie Will Thomas Park will be expanded into the section of NW 2"d Street between NW 81" Avenue and NW loth Avenue..Improvements will include curbing at the east and west ends of the closure with a landscape buffer. Additional parking will also be provided on the east and west sides of NW 2"d Street pending engineering.The current paved parking areas along NW 8"' Avenue and NW 2"d Street will be excavated and replaced with interlocking street pavers. • Broward County Community Development Division Municipal Application Page 2 of 15 Twenty-Seventh Year WRESOLUTIONS 2000-2001\CDBG27thYrApplication.doc C. Project Continuation and Maintenance: Indicate what organization is responsible for maintenance of the project after completion. (Attach letters or verification). The City of Dania Beach will assume full responsibility for maintenance of the project after its completion. Broward County Community Development Division Municipal Application Page 3 of 15 Twenty-Seventh Year WRESOLUTIONS 2000-2001\CDBG27thYrApplication.doc i6. Applicant's Management Capability: Briefly describe the capacity of your municipality to undertake the proposed project. Discuss prior experience in the administration of Federal funds and list existing funding agreements. a. Discuss experience in the administration of Federal funds and general management capacity, include other Broward County funded programs. The City of Dania Beach has successfully managed a number of CDBG grant projects.The city has also managed other federal grants such as the Local Law Enforcement Block Grant (LLEBG) as well as a variety of State and County grants. b. Provide a list of current CDBG projects. First Grant ,,r•, , E ;Project Na."me SW Project Phase V 'Funding $197,821.00 Athount IN Contract 11/1/00 to 10/31/01 B I nce of $197 821.00 i i% Period funds"unspent;' Second Grant Pro j,'e c ti Name NW Project Phase III NW ijwnding mi °. $210,071/00 SW Project Phase IV Amount � w ,Contract �B � y 11/1/00 to 10/31/01 alance b S196,771.00 f� � ., Period funds unspent; V: Third Grant Protect NameN NW Project Phase II Fu d rig' "� $142,460.00 y Amount Cont act 10/31/99 to 3/31/01 Balance;of $0.00 Periodr0l funds unspent Broward County Community Development Division Municipal Application Page 4 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 7. Description: Describe the outcome(s) of the project. Description is to include time frame for start-up and completion, street location of the service and census tract(s). Describe the service area. a. Project Description: Capital improvements should state anticipated linear feet of project or number and description of public facilities. Public service projects should specifically state number of clients per year. Housing development or rehabilitation should state number of housing units. Economic development projects, should state number of businesses to be assisted, jobs created and describe loans available. • b. Time Frame: What is the time frame for start-up and completion after notification of funding award. Indicate what funding commitment is required to provide for timely project start-up. The city will be prepared to commence with the proposed project upon receipt of a "notice to proceed". Project completion is anticipated in (8) eight to (10) months from the award of the construction contract. C. Street address / Location: Attach map identifying project location. Also provide a Address description when site acquisition is involved. See Exhibit "A" Broward County Community Development Division Municipal Application Page 5 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc d. Census Tract(s) and Block Groups: Consult census maps for the census tract location of this project. (Area benefit projects must serve 51% low and very low-income persons.) 805.001/805.002 See Exhibit "A" • Broward County Community Development Division Municipal Application Page 6 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 8. Budget Table Instructions: Complete the following Budget Table and provide the requested information on the matching share of resources committed to the project. a. Budget Table: For each expenditure category in the left hand column enter the proposed amount necessary to complete this project under the column for the source of funding. Enter the source of funding in the appropriate cell. Category CDBG Non CDBG Non CDBG TOTAL All Sources Personnel Benefits Travel Training Equipment Supplies Contractual $45,116.80 With Outside Agencies or Vendors Construction $180,767.20 Other Totals $225,884.00 $225,884.00 Broward County Community Development Division Municipal'Application Page 7 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 9. Budget Narrative Instructions: The budget narrative statement should provide a detailed explanation justification for each cost category space shown in the Budget Table on page 5. The budget narrative should identify non-CDBG resources to be utilized in financing including mortgages or construction financing for the project. Also, specify the costs for which CDBG funding is being requested and the costs to be covered by non-CDBG resources. Additional pages can be added, if necessary. CDBG Funds Contractual—(Engineering Services) $45,116.80 Construction—(sidewalk repair and installation, landscaping, construction of cul-de- sacs, installation of pavers) $180,767.20 • • Broward County Community Development Division Municipal Application Page 8 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApp1ication.doc 10. Describe and calculate Leveraging: Describe and attach supporting documentation including letter of commitment, resolutions, minutes of meetings, etc. providing the specific resources the applicant will commit to the project identified in columns 2 and 3 of the Budget Table above. Include and identify in-kind contributions, sweat equity and other resources. a. Provide documentation as an attachment and summarize below. 1. For economic development projects, the value of the jobs produced in the previous year can be used as leverage. Documentation must be provided showing name of business, title of job and salary. N/A 2. For housing development projects, anticipated mortgage ifinancing will be considered as in-kind contribution. N/A b. Instructions on calculating leveraging Leveraging will be computed by taking into account the total dollar cost of the entire project including in-kind contribution. Percent Leveraging = Total Pion-CDBG Funds $ X 100 Total CDBG $ In computing Total Cost of the project, funding from all sources for the project must be added. This includes Federal funds, State funds, contributions, private sector financing, in-kind contributions, etc. In-Kind Contributions are non-cash items. Pion-cash items are contributions to the project,e.g., labor, office space, use of equipment, etc that do not involve cash payments by the entity. However, a dollar value must be given to in-kind and it must be added to the cost of the project. In-kind contributions must be accounted for and included in Broward County Community Development Division Municipal Application Page 9 of 15 Twenty-Seventh Year WRESOLUTIONS 2000-2001\CDBG27thYrApplication.doc the financial audit of the funded entity. Calculations: Broward County Community Development Division Municipal Application Page 10 of 15 Twenty-Seventh Year WRESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 11. The project generally reflects adopted plans, goals, objectives and policies. a. Project consistent with Broward County Consolidated Plan: Project should explain which Consolidated Plan priority it will address. The project is consistent with priorities X and XI of the Broward County Consolidated Plan. b. Project Consistent with Local Government Plans and Zoning: Project letters from municipality or County government in which the projectwill occur, stating consistency with county or municipal adopted comprehensive plans. See Exhibit "B" C. Is project a permitted use in the zoning text regulations for the zoning district designated for the project site? Yes [ ] Attach municipal or County verification of zoning and adopted future land use plan designation for the site No [ ] plan of action to achieve zoning district change. See Exhibit "B" d. Plat Approval: Does our project require platting or a plat note pp Y 1 amendment?- Yes [ ] Attach platting requirements and , time table for completion. No [ X] Provide Plat Name, Plat Book Number and Plat Page Number Town of Dania, Plat Book B, Page 49 e. Countrywide Programs: If a specific program in the area of single family or rental rehabilitation, residential redevelopment, commercial revitalization, or redevelopment is proposed, explain how the program will be more effective on a cost and services basis then the same program provided by the Broward County Community Development Division. N/A f. State and Regional Policy Plans: The Florida State Comprehensive Plan_ provides long-range policy guidance for the orderly social, economic Broward County Community Development Division Municipal Application Page 11 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc and physical growth of the state. The Strategic Regional Policy Plan for South Florida specifically addresses housing and economic development. Discussions with Mr. Ping Chang of the South Florida Regional Planning Council indicate that the proposed project meets is compatible with the aforementioned policies. Broward County Community Development Division Municipal Application Page 12 of 15 Twenty-Seventh Year • G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 12. Real Property and Relocation . Policy: Complete this section when displacement of families or businesses is required. a. Real property: Does the proposed project require the acquisition, subordinated or leasing of real property? Yes [ ] Provide a legal description, street address and the property owner's name. Consult the Community Development Division staff before acquiring real property to follow the Uniform Acquisition Procedures. No [X ] No property is to be acquired • b. Relocation: Does the proposed project necessitate the relocation of homeowners, tenants or commercial establishments. Yes [ ] Outline the proposed relocation plan and show source of funds on Page 1-5 and 1-6 for the budget table and narrative above. No [X ] Broward County Community Development Division Municipal Application Page 13 of 15 Twenty-Seventh Year G:\RESOLUTIONS 2000-2001\CDBG27thYrApplication.doc 13. Citizen Participation: Complete this section for citizen participation documentation. How did the citizens in your jurisdiction participate in the selection of this project? a. A copy of the resolution from the governing body giving authorization to submit proposal(s) with name and title of official designated to sign application. See Exhibit "C" b. Copies of meeting or hearing notices that verify efforts to invite citizen input (to include points of distribution) and pertinent information from the municipality reflecting inclusion of citizen input in final decisions. Documentation includes a copy of the certified proof of advertising of the public hearing held by the governing body. See Exhibit "D" 13 Verification of other efforts that provide information to citizens, i.e., workshop notices, attendance records, sunshine ads, civic association meetings. See Exhibit "D" • Broward County Community Development Division Municipal Application Page 14 of 15 Twenty-Seventh Year • G:\RESOLUTIONS 2000-200 1\CDBG27thYrApplication.doc 14. Certification: Complete the certification below. If this application is approved for funding, the organization agrees to comply with all required Federal, state and local laws and regulations. The organization confirms that it is fully capable of fulfilling the obligations as stated in this proposal and in any attachments or documents included with this application. As a duly authorized representative of this organization, I submit this application to the Broward County Community Development Division and verify that the information herein is true, accurate and complete. PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18,Section 1001, provides that a fine up to$10,000 or imprisonment for a period not to exceed 5 years, or both, shall be the penalty for wilful misrepresentation and the making of false fictitious statement, knowing same to be false. Name of Organization: City of Dania Beach Type of Organization: [ X ] Municipal • City Manager (Signature) (Title) (Date) Broward County Community Development Division Municipal Application Page 15 of 15 Twenty-Seventh Year