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Home My WebLink AboutR-2001-077 RESOLUTION NO. 2001-077 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AN ENGAGEMENT LETTER WITH RUSS KLENET & ASSOCIATES FOR THE PROVISION OF CONSULTING SERVICES IN CONNECTION WITH THE 2001 FLORIDA LEGISLATIVE SESSION, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, subsection 0), authorizes the city manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of $15,000.00 without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the city commission and if such purchases are, as prescribed in pertinent part in the Charter, needed due to unusual conditions or emergencies; and WHEREAS, the acting city manager has determined that consulting services needed by the City can be obtained at the least cost by executing an engagement letter with Russ Klenet & Associates, 515 S.E. Seventh Street, Fort Lauderdale, Florida 33301, for consulting services to be provided in connection with annexation proposals and other related economic development issues of concern to the City for the 2001 Florida Legislative Session; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the city commission finds that due to the presence of unusual conditions, it is necessary to authorize the acting city manager to purchase consulting services from the general fund budget pursuant to an engagement letter with Russ Klenet & Associates, in substantial form as Exhibit "A", attached, and to authorize the appropriate city officials to execute same. Section 2. That the Acting City Manager and City Attorney are authorized to make minor revisions to said engagement letter as are deemed necessary and proper for the best interests of the City. Section 3. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict. 1 RESOLUTION NO. 2001-077 Section 4. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED and ADOPTED this 8th day of May, 2001. PATRICIAL FLURY MAYOR— COMMISSIONER ATTEST. ROLL CALL: COMMISSIONER BERTINO - YES f _ COMMISSIONER MCELYEA -ABSENT CHARLENE NSON COMMISSIONER MIKES - YES ACTING CIT LERK VICE-MAYOR CHUNN - YES MAYOR FLURY - YES APPROVED AS TO FORfr CORRECTNESS: BY: , 1 , � THOMAS J. ANSBRO ® CITY ATTORNEY I:\DKeller\My Documents\ResosOrdinances\FY2001\R-RussKlenetAssocFY2001.doc May 3,2001...2 2 RESOLUTION NO. 2001-077 May 9, 2001 RUSSELL H. KLENET, PRESIDENT RUSS KLENET & ASSOCIATES 515 S.E. SEVENTH STREET FORT LAUDERDALE FL 33301 Re: Engagement of Services; City of Dania Beach; Proposed Annexations & Related Matters Dear Mr. Klenet: This will constitute a letter of engagement by the City of Dania Beach, Florida (the "City") for your services, as the services are described below. Russ Klenet & Associates ("RKA"), with you as the individual performing the services, agrees to work at the direction of the City, directly through the City Manager, on issues including, but not limited to, annexation, appropriations and other governmental concerns that the City may have with respect to the 2001 Florida Legislative Session. RKA will review all legislation filed for that Session and forward those deemed of significance to the City for comment and review. RKA will also use its best efforts to identify and help to secure funding and grant opportunities for the City. RKA will present those opportunities, after approval by the City Manager, to both the Broward County Commission and the Broward County Legislative Delegation (the "Delegation") for consideration and support. Further, and principally, RKA will represent the City before the Delegation on all issues relating to the annexation of unincorporated areas that the City wishes to annex. In connection with the foregoing representation, RKA agrees to assist the City in preparing for, and will attend (with City representatives), public hearings before the Broward County Commission and the Delegation and to meet with Delegation members, government officials, affected citizens and business owners to help the City to submit annexation proposals which will ultimately be acceptable to the Delegation. As of this writing, the City's annexation proposals are intended to include the area generally known as "Riverland". EXHIBIT ea aD In return, the City agrees to pay RKA a monthly professional fee of One Thousand Three Hundred Dollars ($1,300.00) beginning October 1, 2000, and terminating on September 30, 2001. RKA may also bill the City from time to time for expenses associated with its representation of the City upon advance written approval from the City Manager. Any such expenses shall not exceed Two Thousand Five Hundred Dollars ($2,500.00) during the term of this agreement. "Expenses" shall mean only those costs expressly approved by the City Manager, in advance, when deemed by him to be in the best interests of the City, and shall exclude all costs associated with travel, vehicle expenses and lodging of any kind. RKA and the City agree that this contract may be canceled with or without cause at any time upon the giving of thirty (30) days written notice to the other party. RKA agrees to abide by all policies, ordinances and rules established by the City, as well as all local, state and federal laws governing representations of municipalities by lobbyists. RKA asserts that there are no inherent conflicts associated with the foregoing representation. Please indicate your acceptance of the foregoing terms for engagement of your services by executing where indicated below and return to me one duplicate original of this letter (two duplicate originals are enclosed for your convenience, both of which have ® been executed by me). Sincerely, s 'Nunemaker erim City Manager ACCEPTED: RUSS KLENET & ASSOCIATES By: Russell H. Klenet, President Dated: 2001 I:\DKeller\My Documents\ResosOrdinances\FY2001\R-RussKlenetEngagementLetterFY2001.doc AGENDA REQUEST FORM CITY OF DAN IA BEACH -------------- To: 'dm'inistrative Services Department Prepared By: David E. Keller Date: 5/32101 --------------------------------------------------------------------------------------------------------------------------------- Please complete the following items related to your agenda request. 1. Date of Commission meeting: 5/8/01 2. Title: Authorizing the City Manager to continue the engagement between the City of Dania Beach and Russ Klenet&Associates for the provision of consulting services. 3. Commission action requested: Adopt Resolution or Ordinance ® Expenditure N Award Bid/RFP ❑ Presentation ❑ General approval of item ❑ Continued from meeting ❑ Other(please explain) ❑ ® 4. Summary explanation & background: The engagement letter authorized by Resolution 148-99, authorizing Russ Klenet &Associates to provide consulting services related to annexation and related matters, stipulated a time period of 8/1/99 through 9/30/00. This resolution is a housekeeping matter that will provide authorization to continue the engagement for the period October 1, 2000 through September 30, 2001. 5. Attached Exhibits (please list): 1. Letter of Engagement 2. Memo from Interim City Manager Jason Nunemaker 6. List Additional Backup Materials Provided: 7. For purchasing requests only: Fund: General Dept. Account name: Professional Services Account#: 001-12-0210-53-310 Finance Director Approval 8. Reviewed and approved: Department Director Date City Manager Date — CITY OF DANIA BEACH CITY MANAGER'S OFFICE MEMORANDUM TO: Mayor, Vice-Mayor, Memo: CM-01-009 Commissioners FROM: Jason Nunemaker City Manager DATE: May 3, 2001 SUBJECT: Engagement Letter with Russ Klenet & Associates for the provision of consulting services Issue The issue is the authorization of the continuation of the engagement between the ® City of Dania Beach and Russ Klenet & Associates for the provision of consulting services related to annexation and other related economic development matters. Explanation The City Commission had previously authorized an engagement letter for the provision of consulting services with the firm of Russ Klenet & Associates (RKA) for the period August 1, 1999 through September 30, 2000. The attached resolution and letter of engagement represent a housekeeping matter so that the engagement period will be renewed for the period October 1, 2000 through September 30, 2001 . Recommendation Approval of the accompanying resolution authorizing an engagement letter with RKA for the current fiscal year. l:\JNunemaker\Memorandum\CMO 1-009RKA5-3-0 Ldoc