HomeMy WebLinkAboutR-2001-089 RESOLUTION NO. 2001-089
RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA,
ACCEPTING THE BID PROPOSAL SUBMITTED BY
MAGIC CLEAN LLC AND AUTHORIZING THE PROPER
CITY OFFICIALS, SUBJECT TO CERTAIN TERMS AND
CONDITIONS, TO EXECUTE AN AGREEMENT WITH
MAGIC CLEAN LLC FOR THE PROVISION OF
JANITORIAL SERVICES FOR THE CITY FACILITY
KNOWN AS THE ADMINISTRATIVE CENTER
(EXCLUSIVE OF THOSE SPACES OCCUPIED BY THE
BROWARD SHERIFF'S OFFICE); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA,
Section 1. That the Dania Beach City Commission accepts the bid proposal
submitted by Magic Clean LLC in the amount of $12,720.00, based upon competitive
bids, for the provision of janitorial services to the City facility known as the
Administrative Center, located at 100 W. Dania Beach Boulevard, exclusive of those
spaces occupied by the Broward Sheriff's Office.
Section 2. That the certain agreement between the City of Dania Beach and
Magic Clean LLC for janitorial services, in substantial form as Exhibit "A", attached, is
approved and the appropriate city officials are authorized to execute it. The City
Manager and City Attorney are authorized to make minor revisions to such Agreement
as are deemed necessary and proper for the best interests of the City. Such Agreement
and award of the bid shall not be deemed accepted by the City unless and until the City
has completed its execution of the Agreement.
Section 3. That all resolutions or parts thereof in conflict with this resolution are
repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
RESOLUTION NO: 2001-089
PASSED AND ADOPTED THIS 22nd DAY OF MAY 2001.
4
PATRICIAL FLURY
MAYOR-COMMISSIONER
ATTEST: ROLL CALL:
COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - YES
CHARLENE JOH�,,SON COMMISSIONER MIKES - YES
ACTING CITY CLERK VICE-MAYOR CHUNN - YES
MAYOR FLURY - YES
APPROVED AS TO FORM
AND CORRECTNESS:
ILI
BY: I
THOMAS J. ANSBRO
CITY ATTORNEY
G:\RESOLUTIONS 2000-20011RES MAGIC CLEAN CityHallCleanin,contract.doc
® RESOLUTION NO. 2001-089
AGENDA REQUEST FORM
CITY OF DANIA BEACH A
To: Administrative Services Department
Prepared By: David E. Keller Date: 5/11/2001
---------------------------------------------------------------------------------------------------------------------------------
Please complete the following items related to your agenda request.
1. Date of Commission meeting: 5122/01
2. Title: Accepting the bid proposal and authorizing the proper City officials to execute an
agreement with Magic Clean LLC for the provision of janitorial services to the City
Administrative Center at 100 W. Dania Beach Boulevard (exclusive of the space
occupied by BSO)for an annual amount of$12,720.00.
3. Commission action requested:
Adopt Resolution or Ordinance ® Expenditure ® Award Bid/RFP
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4.Summary explanation & background:
The City of Dania Beach issued an rfp to solicit bids for janitorial services to the City's
Administrative Center. Magic Clean LLC is the lowest responsible, responsive bidder. This
resolution would accept the bid proposal and authorize the proper City officials to execute an
agreement with Magic Clean LLC for the provision of said services, subject to certain conditions
such as timely provision by Magic Clean LLC of the necessary insurance documents, etc.
5.Attached Exhibits (please list):
1. Exhibit"A", an Agreement
2. Memo from Finance Director David E. Keller
6. List Additional Backup Materials Provided:
7. For purchasing requests only: Fund: General Dept. City Center
Account name: Janitorial Services Account#: 001-12-0240-53-340
Finance Director Approval ( WJAM L WJJAf--i
8. Reviewed and approved:
Department I 'Lector Date
"City Manager D to
• = CITY OF DANIA BEACH
�Fk DEPARTMENT OF FINANCE
MEMORANDUM
TO: Jason Nunemaker, Memo: DF-01-003
City Manager
FROM: David E. Keller, CGFM 1�
Director of Finance
DATE: May 11, 2001
SUBJECT: Award of bid for janitorial services
Issue
The issue is the submission of a resolution to accept a bid for the provision of
janitorial services and request Commission authorization to execute an agreement
for said services to the City Commission, for its consideration during the upcoming
May 22 Commission Meeting.
Explanation
The City has recently issued an RFP for the provision of janitorial services to the
City's Administrative Center, located at 100 W. Dania Beach Boulevard, exclusive
of those spaces occupied by the Broward Sheriff's Office. There were 20 responses
to the request for proposals, in a range of $12,720.00 on the lowest end through to
$47,700 for the highest. The lowest responsible, responsive bidder is Magic Clean,
LLC, who submitted a bid to provide these services at an annual amount of
$12,720.00.
Recommendation
Please include the above referenced documents on the agenda for the City
Commission for its review and consideration at its Meeting of May 22, 2001 .
1ADKellerWy Documents\Memos\01-001doc
AGREEMENT
This is an Agreement, dated between CITY OF DANIA BEACH (City), a
Florida municipal corporation, with a business location at 100 West Dania Beach Boulevard,
Dania Beach, Florida 33004, and MAGIC CLEAN (Contractor), a Florida contractor with its
principal place of business located at 6785 Indian Creek Drive, Suite 12, Miami Beach, FL
33141.
In consideration of the mutual terms, conditions, promises, covenants and payments set
forth in this Agreement, the sufficiency and receipt of which are acknowledged, City and
Contractor agree as follows:
Contractor will provide all labor, materials, supplies and equipment necessary to
properly maintain the Administration Center in an acceptable condition as set forth in Exhibit
"A" attached hereto. The City shall provide paper products, trash can liners and liquid hand
soap for dispensers. Employees of the Contractor shall be required to wear shirts bearing the
name of the company and must also display an identification card.
Contractor shall provide City with Certificates of Insurance and shall contain a
provision that the coverage afforded under the policies will not be canceled or materially"
changed until at least 30 days prior to written notice given to the City.
The following insurance limits are required:
® Commercial General Liability: $100,000.00 per occurrence combined single limit for bodily
P g Y
injury and property damage. Policy shall include coverage for premises/operations;
products/completed operations; contractual liability; independent contractors.
Workmen's Compensation: Statutory: Policy must include Employer's Liability: $100,000.00
for each accident, $50,000.00 disease(policy limit), and $100,000.00 disease (each employee).
Comprehensive Auto Liability: $1,000,000.00 per occurrence combined single limit for bodily
injury and property damage. Policy shall include coverage for owned autos, hired autos and non-
owned autos.
i'
The City of Dania Beach is to be named as an additional insured on both the general liability and
auto liability policies.
City agrees to accept the terms of this Agreement and to pay therefore the sum of $12,
720.00 per year. City will accept invoices no more than once a month. Invoices shall be
processed and paid within 30 days of receipt of invoice, except on items questioned.
Service will commence by the Contractor on the 41h day of June, 2001, and will continue
through June 3, 2002. Thereafter, this agreement will be automatically renewed for annual terms
not to exceed two additional years, beginning June 4 and ending June 3 unless a 30-day written
notice to terminate is given by either party to the other party.
i
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and
. year first written above.
CITY:
CITY OF DANIA BEACH,
A Florida Municipal Corporation
ATTEST:
CH.ARLENE JO SGN PATRICIA FLURY
ACTING CITY CLERK MAYOR-COMMISSIO ER
JAS9VKNEMAKER,
A G CITY MANAGER
APPROVED FO/'JMIAND CORRECTNESS:
THOM S J AN�BRO,CITY ATTORNEY
CONTRACTOR:
COMPANY NAME
® CORPORATE SEAL: By:
(IF APPLICABLE) SIGNATURE-
PRINT NAME
TITLE
STATE OF FLORIDA
COUNTY OF BROWARD
BEFORE ME,an officer duly authorized by law to administer oaths and take acknowledgments,personally
appeared ,as ,and ,as
respectively,of Contractor, ,a Florida and acknowledged execution of
the foregoing Agreement for the use and purposes mentioned in it and that the instrument is the act and deed of the
Contractor.
IN WITNESS OF THE FOREGOING,I have set my hand and official seal at in the State and County
aforesaid on ,2001.
Notary Public,State of Florida at Large
My Commission Expires:
0
CITY OF DANIA BEACH
NOTICE TO BIDDERS
FOR JANITORIAL SERVICES `
It is the intent of the City of Dania Beach to award this bid to the best responsive,
responsible bidder. The City reserves the right to accept or reject any or all bids, to waive
irregularities and technicalities, and to request rebids on required services. The City also
reserves the right to award the contract on such services the City deems will best serve its
interests.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Dania
Beach by all prospective bidders.
Submission and Receipt of Bids: The bidder is directed to deliver their bid in a sealed
envelope and marked "Bid for Janitorial Services", to the office of Administrative Services,
100 West Dania Beach Boulevard, Dania Beach, FL 33004, no later than 3:30 p.m. on
Wednesday, April 11, 2001. At this time, the bids will be opened and the names of all bidders
will be announced. All bids shall be a matter of public record in accordance with Florida State
® Statute 218.80. It will be the sole responsibility of the bidder to see that their bid is received
prior to the specified time of bid opening as identified herein. Bids received after the time and
date specified will not be considered and will be returned unopened.
It is the bidder's responsibility to read and understand the requirements of this bid. Bidders
shall submit all pricing information on the proposal forms furnished. All quotations and
proposals must be signed in those spaces provided with the firm name and by an officer or
employee having the authority to bind the company or firm by his signature. Bids having
erasures or corrections must be initialed in ink by the bidder. Bids shall be typed or written
with pen and ink. Signatures must be in blue ink.
Inspection: The bidder must inspect the building to be serviced prior to submission of a bid
No variation in price or conditions shall be permitted based on claim of ignorance.
Submission of the bid is evidence that the bidder has familiarized him/herself with the nature
and extent of the work and any local conditions that may, in any manner, affect the scope of
the work to be done and the equipment, materials and labor required. Floor plans of the
Administration Center are available.
Taxes: Bidder should not include taxes in prices bid. The City of Dania Beach is exempt
from any taxes imposed by the State or Federal Government_ Exemption certificate will be
supplied upon request.
® 1
BIDDER'S NAME: uricio Melara
SIGNATURE —�
COMPANY NAME: Magic Clean LI_C
Signed Bid Considered an Offer: This signed bid shall be considered an offer on the part
of the bidder, which offer shall be deemed accepted upon approval by the City of Dania
Beach. In case of default on the part of the bidder after such acceptance, the City of Dania
Beach may take such action, including legal action, as it deems appropriate, for damages or
specific performance failure(s). -
Prices to Be Firm: Bidder warrants by virtue of bidding that prices and terms and conditions
in the bid will be firm for acceptance and will not be withdrawn for a period of 90 days from
the date of the bid opening. Prices shall be firm with no escalator clauses.
Laws and Regulations: All applicable laws and regulations of the Federal Government, the
State of Florida, and ordinances of the City of Dania Beach will apply to any resulting award.
All Occupational Safety and Health Administration (OSHA) rules and regulations will apply to
any goods or services supplied as a result of this bid.
2
BIDDER'S NAME: ilauricio Melara
SIGNATUR
COMPANY NAME: Maoic Clean l C
CITY OF DANIA BEACH
CONTRACT FOR JANITORIAL SERVICES
Purpose: The City of Dania Beach,Florida, is hereby requesting bids from qualified vendors
to provide janitorial housekeeping services for the Administration Center* in accordance with
the specifications included in this bid.
*Administration Center includes all spaces except those occupied by BSO.
Scope: Successful bidder will furnish all necessary labor, cleaners, disinfectants, waxes,
tools, equipment, etc. to clean and maintain the Administration Center in accordance with the
specifications of this bid. The City shall provide paper towels, roll towels, toilet tissue and
liquid hand soap. Services are to be provided Monday through Friday between the hours of
5:00 p.m. and prior to 6:00 a.m.
Information: For information concerning bidding procedures or technical specifications,
please contact Nanci Denny, Purchasing Agent, at (954) 924-3674. Such contact is to be for
clarification purposes only. Material changes, if any, to the technical specifications or bidding
procedures will only be handled through written addendum.
Selling, Transferring or Assigning Contract: No contract awarded under these terms,
conditions and specifications shall be sold, transferred or assigned without the written
approval of the City.
® Permits, Taxes, Licenses: The successful Contractor shall, at his own expense, obtain all
necessary permits, pay all licenses, fees and taxes required to comply with all local
ordinances, state and federal laws, rules and regulations applicable to business to be carried
on under this contract.
Laws, Ordinances, etc.: The Contractor shall observe and comply with all Federal, State,
local and municipal laws, ordinances, rules and regulations that would apply to this contract.
All Occupational Safety and Health Administration (OSHA) rules and regulations will apply to
any goods or services supplied as a result of this bid.
Consideration for Award: The award of contract shall.be based on the price, responsibility
and responsiveness of the bidder, experience, staffing, equipment, materials, references and
past performance of the bidder.
The City reserves the right to accept or reject any or all parts of this bid. It further reserves
the right to award on such combination as shall be determined to be in the best interest of the
City. Final determination and award of bid shall be made by the City Commission.
Trial Period: The City reserves the right to initiate a trial test period. This trial period will be
for a term not to exceed 90 days to determine if the Contractor can perform in accordance
with the requirements of this contract, and to the satisfaction of the City. If the City invokes
3
BIDDER'S NAME: Mauricio Melara
SIGNATURE
COMPANY NAME: Magic cipanL-f,
this test period, all terms and conditions of the bid shall apply and the Contractor shall
provide all required documentation, prior to commencement of any work.
The Contract coordinator shall complete a performance evaluation prior to the end of the test
period. This evaluation shall be given to the Contractor for review and comment and shall be
the basis for continuation or termination with the Contractor. This trial period shall not be
considered as part of the initial one (1) year period should a contract be initiated.
Termination of Contract: It is agreed that should the Contractor fail, in the sole discretion of
the City, in keeping and performing any and all terms and conditions of said contract, the
contract may be canceled upon written notification pursuant to the section entitled "Penalty
Provisions for Non-Service".
Disputes: If any dispute concerning a question of fact arises under this contract, other than
termination for default or convenience, the contractor and the contract administrator shall
make a good faith effort to resolve the dispute. If the dispute cannot be resolved by
agreement, then the contract administrator with the advice of the City Attorney, shall resolve
the dispute and send a written copy of its decision to the contractor, which shall be binding on
both parties.
Default Provisions: In case of default by the bidder or contractor, the City of Dania Beach
may procure the articles or services from other sources and hold the bidder or contractor
responsible for any excess costs occasioned or incurred thereby.
® Invoices: The City will accept invoices no more frequently than once a month. Invoices
shall be processed and paid with 30 days of receipt of invoice, except on items questioned.
The City shall notify the Contractor within ten days of receipt of invoice of any items
questioned. The Contractor shall prepare verification data for the amount claimed and
provide complete cooperation during such investigation.
Independent Contractor: The Contractor shall be deemed to be an independent contractor
and not an employee of the City. The Contractor shall not be deemed entitled to Florida
Workers' Compensation benefits as an employee of the City.
Penalty Provisions for Non-Service: Department representatives will review the facility
periodically to assure that the requirements of the contract have been met. If any work is
unsatisfactory, the Contractor shall be contacted, and the discrepancies corrected, at no
additional cost to the City. A second discrepancy notification shall also serve as notification
that all future discrepancies found will result in penalties, as detailed below. All penalties
levied will be deducted from monies due the Contractor on the next invoice. Penalties shall
be levied against the monthly cost as follows:
Third discrepancy — a penalty of 10% of the monthly cost
Fourth discrepancy — a penalty of 20% of the monthly cost
Fifth discrepancy — a penalty of 30% of the monthly cost, or termination of contract at
the option of the City.
4
BIDDER'S NAME: Mauricio Melara
SIGNATURE
COMPANY NAME: Magic Clean Li f
Failure of the Contractor to appear on any scheduled work day, without the advance approval
of the contract administrator, shall result in the deduction of the total daily cost for that
location, from any monies due the contractor by the City. Daily-cost will be calculated by pro-
rating the monthly rate. Failure of the contractor to appear two times within the contract`
period shall be grounds for termination of contract.
Additions & Deletions to Locations or Services: The City may require the addition or
deletion of services from the Contractor if the requirements and needs of the City change.
This may entail additional locations and/or additional services required on locations serviced
under this contract. The Contractor shall provide the City with a cost for these additional
locations or services, based upon the cost structure utilized in establishing costing for listed
locations in initial contracted areas. Deletion of locations and/or services shall be handled in
the same manner as described above. If the cost offered is not acceptable to the City, the
City reserves the right to procure these additional services from other Contractor(s).
Materials: The Contractor shall furnish all labor, materials, supplies and equipment
necessary to properly maintain the Administration Center in an acceptable condition. The
City shall provide paper towels, roll towels, toilet tissue and liquid hand soap for dispensers.
Employees of the Contractor shall be required to wear shirts bearing the name of the
company and must also display an identification card.
Pricing: The bidder shall determine and indicate in the pricing section of this bid, the number
of hours proposed for the completion of required services and monthly bid amount.
Prices to be Firm: Bidder warrants by virtue of bidding that prices, terms and conditions in
his bid will be firm for acceptance for a period of 60 days from the date of the bid opening
unless otherwise stated by the bidder or the City.
Insurance: Before starting work, the Contractor shall provide Certificates of Insurance to the
City. These certificates shall contain a provision that the coverage afforded under the
policies will not be canceled or materially changed until at least 30 days prior to written notice
given to the City.
Required Insurance limits:
Workers' Compensation: Statutory: Policy must include Employers' Liability: $100,000 for
each accident, $50,000 disease (policy limit), and $100,000 disease (each employee).
Commercial General Liability: $100,000 per occurrence combined single limit for bodily injury
and property damage. Policy shall include coverage for premises/operations;
products/completed operations; contractual liability; independent contractors.
5
BIDDER'S NAME: Mauricio Melara
SIGNATURE ..-�--
COMPANY NAME: Magic Clean 1 1 f.
. Comprehensive Auto Liability: $1,000,000 per occurrence combined single limit for bodily
injury and property damage. Policy shall include coverage for owned autos, hired autos and
non-owned autos.
The City of Dania Beach is to be named as an additional insured on both the general liability
and auto liability policies.
Failure to fully and satisfactorily comply with the City's insurance requirements set forth
herein will cause an automatic recision of the bid award within 30 days of awarding without
further City Commission action.
Indemnity/Hold Harmless Agreement: The Contractor hereby agrees to indemnify and
hold harmless the City of Dania Beach, its officers, agents and employees free and harmless
from any and all claims, liability, cause of action, expense or charge, or whatever kind of
nature, including, but not limited to, personal injury, loss of life, property damage including
loss of use thereof, and against all loss of life, which may arise out of or be connected with
the performance of contractor's duty hereunder, and shall indemnify the City of Dania Beach
against any suits, actions, claims, damages, or causes of action brought by or on behalf of
any person arising out of the performance of such duties, and pay all costs and expense in
connection therewith. Nothing in this agreement shall be construed to affect in any way the
City's rights, privileges and immunities as set forth in Florida Statutes 768.28.
Public Entity Crimes Information: A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity and may not be awarded or
perform work as a Contractor under contract with any public entity, and may not transact
business with any public entity for 36 months from the date of being placed on the convicted
vendor list.
Contract Extensions: The City of Dania Beach hereby requests bids for a one year contract
for services. In addition, the City of Dania Beach reserves the right to extend contracts for an
additional one or two years, providing both parties agree, that all the terms, conditions and
specifications remain the same and the extension is approved by the City Manager.
6
BIDDER'S NAME: Mauricio Melara
SIGNATURE
COMPANY NAME: Magic Clean LLC
. BIDDER'S QUESTIONNAIRE
The undersigned guarantees the truth and accuracy of all statements and answers herein
contained.
1. How many years has your organization been in business? I
2. List below (or on an attached sheet, if necessary) the names, addresses and
telephone numbers of organizations, governmental and/or private, located in Broward
or adjacent counties, for whom you are now, or have within the past three years,
provided service similar to that called for herein.
Doral Impex ( Miami)
BusinPsS Advantage Fort Lauderdale
Others private contracts
Sub - contract
3. List below (or on an attached sheet, if necessary) all pertinent information and data
that would indicate the ability of your organization and management personnel to
perform satisfactorily.
The menbers of Magic Clean will provide ; e
Profetional work
n st
of ex erience
4. Have you personally inspected the proposed sites and have you completed a plan for
performance of the work?
yes all complet
5. Will you subcontract or sublet any part of this work? If so, give details.
— NO
G. Have you ever failed to complete work awarded to you? If so, where and why?
7. What equipment do you own that is available for work?
Magic Clean has all kinds of industrial equipment available for this request
8. Has your company ever been de-barred or held in default in either Miami-Dade,
Broward or Palm Beach Counties or by any other Governmental entity? NO
7
BIDDER'S NAM a
SIGNATURE
COMPANY NAME: M a Q i C Clean 1 1 c
9. How many personnel will be assigned to perform the duties herein? 1-2
• 10. How many supervisors will be assigned to perform the duties herein?
r"on
11. Will personnel be part of a regular crew assigned to our facility? Yes * No
12. Does your Company have any special rules which our employees should be aware of
to ensure that their work areas and offices receive maximum service? If yes, explain:
The employees are profesional and have more than 3 years of experience
13. Will you be able to provide service for special events and/or emergency situations?
Yes * No
How much notice is required? 8 hours
Attach Certificate of Insurance for the following coverage:
Comprehensive General Liability
Workers' Compensation ( Processing for more i n f call ins )
Comprehensive Auto Liability
BIDDER'S NAME: mAiiririO Me 1 a r a
SIGNATURE .....
---
COMPANY NAME: M a g i c ( l e a n 1 1 T
GENERAL OFFICE AND PUBLIC AREAS
DAILY:
1. Waste receptacles are to be emptied daily and washed as necessary. Plastic trash
liners shall be used in all waste receptacles and replaced if soiled, ripped or wet. Tragh
shall be removed from the building and placed in the outside dumpster.
2. Empty and damp clean all outside ash trays.
3. Clean, sanitize and polish drinking fountains.
4. Sweep, dust mop or vacuum, as appropriate, public areas, corridors and exterior
entrances, including atrium.
5. Cleaning due to spillage, tracking, etc., shall be done as needed.
6. Spot clean interior glass and door push plates.
7. Vacuum carpets and interior floor mats.
8. Spot clean carpets as needed.
9. Lock entrance doors and turn lights off after completion of daily work.
10. Clean tables in Commission conference room.
11. Clean dias in Commission Chambers.
WEEKLY:
1. Clean soil marks from tables and counter tops.
2. Completely vacuum or dust mop and spot clean all office floors and others not done on
a daily basis.
3. Dust or vacuum door jambs.
4. Damp clean door plates, jambs, thresholds, handles and hardware.
5. Spray buff all resilient tile to restore a "JUST WAXED" look.
MONTHLY
1. Dust high moldings and doors.
2. Dust or vacuum all vertical blinds.
3. Dust all window sills.
4. Dust ledges around planters in atrium.
5. Vacuum chairs and upholstered furniture. Clean spots when needed.
6. Brush or vacuum air vent returns and areas around vents.
QUARTERLY:
1. Clean light globes in atrium.
2. Dust and clean baseboards in all areas.
3. Sweep stairs in atrium and dust handrail and ledges.
4. Dust or vacuum brush all wall hangings.
SEMI-ANNUAL:
1. Shampoo carpets.
2. Strip all vinyl floors and refinish.
3. Strip atrium floor and refinish with Johnson Plaza Sealer/Finisher.
• 9
BIDDER'S NAME: Mayri c Jo M e l a r a
r
SIGNATURE
COMPANY NAME: Magic Clean L L C
RESTROOMS
DAILY:
1. Refill soap, tissue and towel dispensers.
2. Empty trash containers, spray and damp.wipe with disinfectant.
3. Empty sanitary napkin disposal units, spray and damp wipe with disinfectant.
4. Clean mirrors.
5. Spot clean partitions and walls and wipe down all horizontal surfaces.
6. Clean, polish and sanitize sinks and counters.
7. Clean and sanitize toilets, seats and trim, including outside and bottom of toilets.
8. Clean and sanitize urinals and trim, including outside.
9. Sweep, damp mop and sanitize all floors.
10. Replace disinfectant in toilets and urinals as needed.
WEEKLY:
1. Damp wipe and sanitize partitions.
2. Damp wipe and clean doors and jambs.
3. Remove lime scale and build-up from plumbing fixtures.
MONTHLY:
1. Brush or vacuum air returns, vents and area around vents.
2. Vacuum, brush or dust all high areas including walls.
3. Wash and sanitize wall tile.
QUARTERLY:
1. Strip tile floors and reseal.
10
BIDDER'SNAME- Mauricio Melara
SIGNATURE
COMPANY NAME:-Magi r f l P a n I l r
EMPLOYEE LOUNGE:
DAILY:
1. Wash and sanitize tables, sink and counter tops.
2. Damp clean chair seats and backs.
3. Empty and damp clean ash trays outside lounge.
4. Spot clean all glass surfaces.
5. Sweep and damp mop vinyl floor.
6. Spot clean stove, refrigerator, microwave, toaster oven and television.
7. Spot clean cabinets and doors.
WEEKLY:
1. Damp clean interior and exterior of all doors.
2. Clean interior and exterior of glass windows and glass door.
3. Damp clean door jambs and thresholds.
MONTHLY:
1. Clean inside and outside of toaster oven, microwave, stove and refrigerator.
2. Strip and refinish vinyl floor.
4. Brush or vacuum air returns, vents and area around vents.
• 11 BIDDER'S NAME: Mauricio Melara
SIGNATURE
COMPANY NAME: Magic C 1 P a n 1 L C
CITY OF DANIA BEACH
BID FORM
FOR JANITORIAL SERVICES
NOTE: This form must be completed in full for your bid to receive consideration (you may
attach any supplemental documents you deem appropriate, however, information supplied
in any such attachments does not satisfy this requirement).
I, the undersigned, as representative for Magic Clean L L C whose address is
(company name)
6785 Tndian Creek Drive #12 and whose phone no. is ( 305) 864-4491
hereby submits the following bid amount to perform daily janitorial services at the
Administration Center located at 100 West Dania Beach Boulevard, Dania Beach, Florida.
Monthly bid amount: $ 1060 , 00
Annual bid amount: $ 12 720 ,00 .
Name and Title of Company Representative: Mauricio Me l a r a
Signature of Company Representative: �.
Date: 04/11/01
BIDDER OFFERING FIRM PRICES FOR THE FULL CONTRACT PERIOD.
YES * NO
BIDDER TO INDICATE IF HE/SHE WOULD BE WILLING TO EXTEND THIS CONTRACT
FOR:
SECOND TWELVE MONTHS: YES NO
THIRD TWELVE MONTHS:' YES * NO
Please note that the signature and company name must be the same on all pages of this bid
form.
12
BIDDER'S NAME: Mauricio M e l a r a
SIGNATURE
COMPANY NAME:_ Magic Clean L L C
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FLORIDA DEPARTMENT OF STATE
' Katherine Harris
Secretary of State
March 9, 2001
SPIEGEL & UTRERA, P.A.
The Articles of Organization for MAGIC CLEAN, LLC were filed on March 9, 2001, and
assigned document number L01000003616. Please refer to this number whenever
corresponding with this office.
In accordance with section 608.406(2),F.S., the name of this limited liability company is
filed with the Department of State for public notice only and is granted without regard to
any other name recorded with the Division of Corporations.
• A limited liability company annual report/uniform business report will be due this office
between January 1 and May 1 of the year following the calendar year of the file date. A
Federal Employer Identification (FEI) number will be required before this report can be
filed. Please apply NOW with the Internal Revenue Service by calling 1-800-829-3676
and requesting form SS-4.
Please be aware if the limited liability company address changes, it is the responsibility
of the limited liability company to notify this office.
Should you have any questions regarding this matter, please telephone (850) 487-
6051, the Registration Section.
Trevor Brumbley
Document Specialist
Division of Corporations Letter Number. 701A00014522
Division of Corporations - P.O. BOX 6327 -Tallahassee, Florida 32314
ARTICLES OF ORGANIZATION
OF
MAGIC CLEAN, LLC
The undersigned, for the purpose of forming a limited liability company under
the Florida Limited Liability Company Act, Florida Statutes Chapter 608, hereby make,
acknowledge, and file the following Articles of Organization.
ARTICLE 1 - NAME
The name of the limited liability company shall be MAGIC CLEAN, LLC,
("Company").
ARTICLE 2 - ADDRESS
The principal place of business of the Company in Florida shall be 6785 Indian
Creek Drive, Suite 12, Miami Beach, Florida 33141 and the mailing address shall be
the same.
ARTICLE 3 - EFFECTIVE DATE
These Articles of Organization shall be effective immediately upon approval of
the Secretary of State, State of Florida.
ARTICLE 4 - DURATION
Subject to the provisions of Article 10, the Company's existence shall terminate
no later than 99 years from its date of commencement, unless the Company is earlier
dissolved as provided in these Articles of Organization.
ARTICLE 5 - PURPOSES AND POWERS
The general purpose for which the Company is organized is to engage in the
business of cleaning, landscaping, security and to transact any lawful business for
which a limited liability company may be organized under the laws of the State of
Florida. The Company shall have all the powers granted to a limited liability company
under the laws of the State of Florida.
/1 �1 SPIEGEL&UTRERA, P.A. _
L A W Y E R S
www.amerilawyer'r.com :..
343 ALMERIA AVENUE CORAL GABLES, FL 33134 -(305)445-2700 -(800)603-39W - FACSIMILE(305)-447-BbO
MAILING ADDRESS - POST OFFICE Box 144479, CORAL GABLES, FL 33114-4479
MAGIC CLEAN,LLC
Page 2
. ARTICLE 6 - REGISTERED OFFICE AND REGISTERED AGENT
The initial address of registered office of this Company is Spiegel & Utrera,
P.A., at 343 Almeria Avenue,-Coral Gables, Florida 33134. The name and address of
the registered agent of this Company is Spiegel & Utrera, P.A., 343 Almeria Avenue,
Coral Gables, Florida 33134.
ARTICLE 7 - CAPITAL AND ADDITIONAL CAPITAL CONTRIBUTIONS
The actual amount of cash contributed by the member(s) as of formation of the
Company is $. Thereafter each member shall make additional capital contributions to
the Company only upon the unanimous consent of all the member(s) and pursuant to
Florida Statute Section 608.412.
ARTICLE 8 - MANAGEMENT
The Managers of the Company shall be:
Operating Manager: Mauricio Melara
Vice Operating Manager: Jasmine Molina
Secretary: Jasmine Molina
Treasurer: Jasmine Molina
whose addresses shall be the same as the mailing address of the Company.
ARTICLE 9 - ADMISSION OF NEW MEMBERS
No additional member(s) shall be admitted to the Company except with the
unanimous written consent of all the member(s) of the Company and upon such terms
and conditions as shall be determined by all the member(s). A member may transfer
his or her interest in the Company as set forth in the regulations of the Company, but
the transferee shall have no right to,participate in the management of the business and
affairs of the Company or become a member unless all the other member(s) of the
Company other than the member proposing to dispose of his or her interest approve
of the proposed transfer by unanimous written consent.
c•
11 11 SPIEGEL&UTRERA, P.A. _- -
L A W Y E R S �
www.amerilawyer'll.com
343 ALMERIA AVENUE CORAL GABLES, FL 33134 -(305)445-2700-(800) 603-3900- FACSIMILE(305)447-8900
MAILING ADDRESS - POST OFFICE Box 144479, CORAL GABLES, FL 33114-4479
MAGIC CLEAN,LLC
Page 3
• ARTICLE 10 - TERMINATION OF EXISTENCE
The Company shall be dissolved upon the death, retirement, resignation,
expulsion, bankruptcy, or dissolution of a member or manager, or upon the occurrence
of any other event that terminates the continued membership of a member in the
Company, unless the business of the Company is continued by the consent of all the
remaining members, provided there is at least one remaining member.
ARTICLE 11 - MANAGEMENT
The Company shall be managed by the member(s) in accordance with
regulations adopted by the member(s) for the management of the business and affairs
of the Company. These regulations may contain any provisions for the regulation and
management of the affairs of the Company not inconsistent with law or these Articles
of Organization. The name and address of the member(s) of the Company are:
Jasmine Molina
6785 Indian Creek Drive, Suite 12
Miami Beach, Florida 33141
Mauricio Melara
6785 Indian Creek Drive, Suite 12
Miami Beach, Florida 33141
r: o
SPIEGEL&UTRERA, P.A.
L A W Y E R S
www.amerilawyer'l.com
343 ALMERIA AVENUE CORAL GABLES, FL 33134 - (305)445-2700 -(800)603-3900 - FACSIMILE(305)447-8900
MAILING ADDRESS - POST OFFICE Box 144479, CORAL GABLES, FL 33114A479
MAGIC CLEAN,LLC
Page 4
ARTICLE 12 - INDEMNIFICATION
The Company shall indemnify managers and officers of the Company who was
wholly successful, on the merits or otherwise, in the defense of any proceeding to
which the manager or officer was a party because the manager or officer is or was a
manager or officer of the Company against reasonable attorney fees.and expenses
incurred by the manager or officer in connection with the proceeding. The Company
may indemnify an individual made a party to a proceeding because the individual is or
was a manager, officer, employee or agent of the Company against liability if
authorized in the specific case after determination, in the manner required by the
member(s), that indemnification of the manager, officer, employee or agent, as the
case may be, is permissible in the circumstances because the manager, officer,
employee or agent has met the standard of conduct set forth by the member(s). The
indemnification and advancement of attorney fees and expenses for managers,
officers, employees and agents of the Company shall apply when such persons are
serving at the Company's request while a manager, officer, employee or agent of the
Company, as the case may be, as a manager, officer, partner, trustee, employee or
agent of another foreign or domestic Company, partnership, joint venture, trust,
employee benefit plan or other enterprise, whether or not for profit, as well as in their
official capacity with the Company. The Company also may pay for or reimburse the
reasonable attorney fees and expenses incurred by a manager, officer, employee or
agent of the Company who is a party to a proceeding in advance of final disposition
of the proceeding. The Company also may purchase and maintain insurance on behalf
of an individual arising from the individual's status as a manager, officer, employee or
agent of the Company, whether or not the Company would have power to indemnify
the individual against the same liability under the law. All references in these Articles
of Organization are deemed to include any amendment or successor thereto. Nothing
contained in these Articles of Organization shall limit or preclude the exercise of any
right relating to indemnification or advance of attorney fees and expenses to any
person who is or was a manager, officer, employee or agent of the Company or the
ability of the Company otherwise to indemnify or advance expenses to any such
person by contract or in any other manner. If any word, clause or sentence of the
foregoing provisions regarding indemnification or advancement of the attorney fees
or expenses shall be held invalid as contrary to law or public policy, it shall be
severable and the provisions remaining shall not be otherwise affected. All references
in these Articles of Organization to "manager", "officer", "employee" and "agent"
shall include the heirs, estates, executors, administrators and personal representatives
of such persons.
_ o
11 11 SPIEGEL&UTRERA, P.A.
L A W Y E R S ^
www.amerilawyet4.com
343 ALMERIA AVENUE CORAL GABLES, FL 33134 -(305)445-2700-(800)603-3900 - FACSIMILE(305) 447-8900
MAILING ADDRESS -POST OFFICE BOX 144479, CORAL GABLES, FL 33114-4479
MAGIC CLEAN, LLC
Page 5
IN WITNESS WHEREOF, The undersigned, an authorized representative of the
member(s), has made and subscribed these Articles of Organization at Coral Gables,
Florida, for the foregoing uses and purposes, this 8 March 2001 .
asmine Molina, Member
` , A
Mauricio Melara, Member
ACCEPTANCE OF REGISTERED AGENT DESIGNATED
IN ARTICLES OF ORGANIZATION
Spiegel & Utrera, P.A., having a business office identical with the registered
office of the Company name above, and having been designated as the Registered
Agent in the above and foregoing Articles of Organization, is familiar with and accepts
the obligations of the position of Registered Agent under Section 608.4155, Florida
Statutes and other applicable Florida Statutes.
Spiegel & Utrera, P.A.
B :
Natalia era, Vice President
L-
ARTLIMES
-1
/1 �1 SPIEGEL&UTRERA, P.A.
L A W Y E R S
www.aiuerilawyer"".com
343 ALMERIA AVENUE CORAL GABLES, FL 33134 -(305)445-2700 - (800)603-3900 - FACSIMILE(305) 447-8900
MAILING ADDRESS- POST OFFICE Box 144479, CORAL GABLES, FL 33114-4479
WAIVER OF NOTICE
OF ORGANIZATION MEETING OF MEMBERS OF
MAGIC CLEAN, LLC
We do hereby constitute the members of MAGIC CLEAN, LLC and do hereby waive
notice of the organization meeting of members of MAGIC CLEAN, LLC
Furthermore, we hereby agree that said meeting shall be held at 2:00 o'clock pm on
13 March 2001 at 6785 Indian Creek Drive, Suite 12, Miami Beach, Florida 33141, the
principal office of MAGIC CLEAN, LLC
We do hereby affix our signatures to show our waiver of notice of said meeting.
J s ine Molina, Member
auricio Melara, Member
Dated: 13 March 2001
UP
A 1-RA„ CERTIFICATE OF LIABILITY INSURANCE 0/�5/200'
PRODUCER (350)740-4460 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PRO COM INSURANCE UNDERWRITERS,INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
6262 BIRD ROAD-SUITE 2E HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
MIAMI, FL 33155 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED INSURER A: NATIONAL INSURANCE CO..
MAGIC CLEAN CORP.LLC. - INSURERS:
6785 INDIAN CREEK DR.-SUITE 12 INSURER C:
MIAMI BEACH, FL 33141 INSURERD: -- —
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
L S-•I TYPE OF INSURANCE -POLICY NUMBER POLICY EFFECTIVE POUCY EXPIRATION
DATE(MMIDn LIMITS
GENERAL LIABILITY EACH OCCURRENCE f 1700 , 00
A X COMMERCIAL GENERAL LIABILITY NB-002-543 _ 03/15/2001 03/15/2002 FIRE DAMAGE(Any arse tiro) S 50,000
CLAIMS MADE a OCCUR HIED EXP(Any one person) a EXCLUDED
PERSONAL 6 ADV INJURY f 1,000,000
GENERAL AGGREGATE a 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG f 11000 0000
POLICY PRO-
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$500 PROPERTY DAMAGE DED.
CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION
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DATE THEREOF,THE ISSUING IN LL ENDEAVOR TO MAIL 30 DAYS WRITTEI
NOTICE TO THE CERTIFICATE LDER NAM TO THE lJ FT,9UT FAILURE TO DO SO SHAL,
IMPOSE NO OBLIGATION O L.IABIU OF A KWO U THE INSURER,ITS AGENTS 01
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AUTHORIZED REPRESENT
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�ACORD- CERTIFICATE OF LIABILITY INSURANCE05106r01 -
PRODUCER (3D5)956 9892 THIS CERTIFICATE iS ISSUED AS A MATTF-R OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Ma-G ervo Insurance HOLDER-THIS CERTIFICATE DOES NOT AWN0.EXTEND OR i
56684 COIIIns Ave. ALTCR THE COVFFu or AFFORDED 13Y THE PnI N^1RS RFI.OW. —I
N,Miami Beach,FL 33160 INSURERS AFFORDING COVERAGE
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117"1NDIAN CREEK DRIVE SUITE*I I
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