HomeMy WebLinkAboutR-2001-136 RESOLUTION NO. 2001-136
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE GRANT AWARD AGREEMENT AND ADDENDUM BETWEEN THE CITY
OF DANIA BEACH AND STATE OF FLORIDA, DEPARTMENT OF STATE,
DIVISION OF HISTORICAL RESOURCES, FOR THE RENOVATION OF THE
HISTORIC NYBERG-SWANSON HOUSE PHASE II; AUTHORIZING THE
CITY MANAGER TO EXECUTE ALL DOCUMENTS AS THE AUTHORIZED
REPRESENTATIVE OF THE CITY FOR GRANT NO. SC248; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA;
Section 1. That certain Grant Award Agreement and Addendum between the
City of Dania Beach and the Florida Department of State, Division of Historical
Resources, for the renovation of the historic Nyberg-Swanson House Phase II, in
substantial form as Exhibit "A", attached, is approved and made a part of this resolution.
Section 2. That the City Manager, as authorized representative of the City of
Dania Beach, may execute all documents with the Florida Department of State, Division
of Historical Resources, for the renovation of the Nyberg-Swanson House Phase II.
Section 3. That all resolutions or parts of resolutions in conflict with this
resolution are repealed to the extent of such conflict.
Section 4. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED AND ADOPTED on the 14th day of August, 2001.
PATRICIA FLURY
MAYOR — COMMISSIONER
AT EST: ROLL CALL:
COMMISSIONER BERTINO -ABSENT
COMMISSIONER MCELYEA - YES
CHARLENE JO N ON COMMISSIONER MIKES - YES
ACTING CITY C NUN
VICE-MAYOR CHUNN - YES
MAYOR FLURY - YES
APPROVED AS TO F M AND CORRECTNESS:
r
BY: A "�"N,
Hq)QIA j. A SB O
CITY ATTORNEY
RESOLUTION NO. 2001-136
o a
FRA
FLORIDA
August 31, 2001
Mr. Brian Barton
Historic Preservation Planner
Florida Department of State
Division of Historical Resources
500 S. Bronough Street
Tallahassee, FL 32399-0250
RE: Nyberg-Swanson House Phase II Project-Grant No. SC248
Dear Mr. Barton:
At the request of Jason Nunemaker, Acting City Manager, I have enclosed the
following documents relating to the above-referenced grant:
® 2 - Grant Award Agreements with a Certified Copy of Resolution No. 2001-136
approving Grant Award Agreement and Addendum.
1 - Addendum
4- Requests of Advanced Payment
1 - copy of Restrictive Covenant
We have forwarded the Restrictive Covenant for recording in the public records
of Broward County and a copy will be forwarded to you as soon as possible.
If you have any questions regarding this matter, please contact Jason
Nunemaker, Acting City Manager, at (954) 924-3610.
lerely,
ne J h''son, CIVIC
Acting City�—,lerk
/cj
Enclosures
•
"Broward's First City"
100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beach.fl.ns
„VISIGNS OF FLORIDA DEPARTMENT OF STATE —S7,_ MEMBER OF THE FLORIDA CABINET
Office of the Secretary _ State Board of Education
Office of International Relations _ �� Trustees of the Internal Improvement Trust Fund
Division of Elections — = Administration Commission
Division of Corporations _: _ Florida Land and Water Adjudicatory Commission
Division of Cultural Affairs Siting Board
Division of Historical Resources Division of Bond Finance
Division of Library and Information Services •'t goo Department of Revenue
Division of Licensing Department of Law Enforcement
Division of Administrative Services FLORIDA DEPARTMENT OF STATE Department of Highway Safety and Motor Vehicles
Department of Veterans'Affairs
Katherine Harris
Secretary of State
DIVISION OF HISTORICAL RESOURCES
August 1, 2001
Mr. Jason Nunemaker
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach,Florida 33004
RE: Nyberg-Swanson House Phase II Project-Grant No. SC248
Dear Mr.Nunemaker:
The following items relating to the above referenced project are forwarded for your immediate
action and future reference. For all future correspondence please refer to the grant number stated
above.
1. Grant Award Agreement(GAA) (2 copies) and Addendum (1 copy) Please review
the Grant Award Agreement and Addendum carefully to avoid any misunderstandings of
® the limitations, conditions and requirements of the grant. Then:
a. Have both copies of the Grant Award Agreement and Addendum signed by the person duly
authorized to act for the grantee organization;
b. Return both copies of the Grant Award Agreement and Addendum to this office for final
execution. We will date both copies and return one fully executed copy of the Grant Award
Agreement to you for refention in your project files.
2. Requests for Advanced Payment(4 copies) Please have the authorized person sign all
of the Requests for Advanced Payment an return all of them with the partially executed
Grant Award Agreement and Addendum.
3. Restrictive Covenants Please complete the Restrictive Covenants form and have it
recorded y the Clerk of the Circuit Court in the County indicated. Please be sure to
attach a copy of the property's legal description as Exhibit A. A complete copy of the
fully executed Restrictive Covenants,clearly showing that it has been recorded by the
Clerk of the Circuit Court in the appropriate county, must accompany your partially
executed Grant Award Agreements and Requests for Advanced Payment forms. We will
be unable to request your first installment of grant funds until we have received a fully
executed and duly recorded copy of this instrument.
PLEASE NOTE: NEW PHONE NUMBERS EFFECTIVE JULY 1, NEW FAX NUMBERS EFFECTIVE JULY 14
SEE BELOW
500 S.Bronough Street . Tallahassee,FL 32399-0250 . http://www.flheritage.com
O Director's Office 0 Archaeological Research O Historic Preservation O Historical Museums
(850)245-6300'FAX:245-6435 (850)245-6444•FAX:245-6436 (850)245-6333•FAX:245-6437 (850)245-6400' FAX:245-64°
0 Palm Beach Regional Office 0 St.Augustine Regional Office Cl Tampa Regional Office
(561)279-1475'FAX:279-1476 (904)825-5045' FAX:825-5044 (813)272-3843•FAX:272-2340
4. Projects Exempted from Restrictive Covenants Properties owned by the State of
Florida or the Federal government, Museum Exhibit projects and Archaeological
projects being conducted on state or federally owned lands are not required to execute
the Restrictive Covenants.
5. Project Progress and Expenditure Report A copy of the reporting form is enclosed.
Please make additional copies or your use during the Grant Period. This report is to be
submitted every six months of the Grant Period. Report period ending dates are as
follows:
PERIOD: FIRST SECOND THIRD FOURTH &
FINAL
BEGIN DATE Date of Fully 1 1 02 7 1 02. 1/1/03
Executed GAA
END D E 123101 3 123102 33103
DUE DATE j 1 31 01 7 31 02 1 31 03 7 31 03
Please note that all Agreements end on March 31, 2003. Projects that have encumbered grant
funds are to continue submitting reports and interest payments on the schedule shown a ove until
all of the funds are expended and the Final Report is submitted. inaReports are to be
submitted within 30 days of the final expenditure of grant fun3s.
6. Interest Earned on Advanced Grant Funds Grant funds that have been advanced to
your organization must be deposited into a separate, dedicated interest bearing account.
The interest earned on the advanced funds must be remitted to the Department of State
. quarterly. Please make checks or money orders remitting the interest earned payable to
Florida Department of State. Interest payments are due within 30 days of the quarterly
dates of September 30"-December 31"-March 31" 'nl June 30"'respectively.
7. Schedule for payment of Advanced Grant Funds Upon review and approval of your
first Progress and Expenditure Report we will request the first"advance"payment. The
next check will then be requested upon receipt and approval of the second and third
Progress and Expenditure Reports.The final payment will then be authorized upon
submission of the final product and the Final Progress and Expenditure Report, or by
providing documentation of the expenditure of grant funds and local cost share.
8. Vendor Registration Form: If your organization is not registered with the Department of
Management Services,please complete the application form, and return it to the specified
location stated on the application as soon as possible.
To help you complete the form as quickly as possible, the correct commodity code has been included for
you on page 2. In addition,your FEID #(requested on page 1) is F5960000302.
If you have any questions or if I can be of further assistance,please do not hesitate to contact me
by telephone at(850) 245-6333, SunCom 205-6333,or toll free at 1-800-847-PAST, by fax at
850-245-6437,or by e-mail at bbarton@mail.dos.state.fl.us . Thank you for your time.
Sincerely,
Brian Barton
Historic Preservation Planner
BB
Enclosures
Historic Preservation Grant Award Agreement
Special Category Grants
• Grant No. SC248
This AGREEMENT is between the State of Florida,Department of State,Division of Historical Resources,
hereinafter referred to as the Department, and the City of Dania Beach,a municipal corporation existing under the
laws of the State of Florida,hereinafter referred to as the Grantee,relative to the Nyberg-Swanson House Phase II,
hereinafter referred to as the Project,and is entered into this_day of , 20_.
The Department is responsible for the administration of grant-in-aid assistance for historic preservation purposes
under the provisions of Section 267.0617,Florida Statutes.The Grantee has applied for grant-in-aid assistance for
the Project.The application,incorporated by reference,has been reviewed and approved in accordance with Chapter
1A-35,Florida Administrative Code,which regulates Historic Preservation Grants-in-Aid. Subject to the limitations
set forth in this Agreement, grant-in-aid funds in the amount of$200,000.00(two hundred thousand dollars)have
been reserved for the Project by the Department. The Department and the Grantee agree as follows:
1. Scope of Work
The Project shall include the following authorized project work:
Rehabilitation of the building for continued use as the Chamber of Commerce to include:
a. Architectural and engineering services;
b. Selective demolition;
c. Restoration of doors and windows;
d. Restoration of rear porch;
e. Restoration of dormers and chimney;
® f. Load path reinforcement;
g. Installation of storm shutters;
h. Upgrade of plumbing and electrical systems;
i. Modification of bathroom for accessibility;
j. Renewal of interior finishes and trim;
k. Rehabilitation of kitchen;
1. Miscellaneous carpentry repairs;
in. Exterior painting; and
n. Contingencies.
2. Grant Period
The grant period is effective on the date of the final signing of the Grant Award Agreement by all parties and
ends on March 31,2003. All grant funds must be expended or be encumbered under the terms of a binding
contractual agreement by the Agreement ending date.
EXHIBIT "A"
1
3. Disbursement of Funds
a. Grant funds may be paid in four installments. Grantees shall submit the four signed Requests for
Advanced Payment forms with this signed Grant Award Agreement to initiate the grant. The first
installment may be requested by the Department upon full execution of the Grant Award Agreement, and
for those projects requiring Restrictive Covenants, submission of a complete copy of the Restrictive
Covenants showing that it has been recorded by the appropriate Clerk of the Circuit Court. The second
payment may be requested after the beginning of the second state fiscal quarter. The third payment may be
requested after the beginning of the third state fiscal quarter and receipt of the project progress and
expenditure report for the Project's first reporting period. The final payment of grant funds may be
requested when the Grantee demonstrates that the funds have been encumbered under the terms of binding
contractual agreement or agreements,review and approval of project plans and specifications by the
Department,and confirmation of the Grantee's local cost share. However,this payment schedule shall be
subject to the timely filing of required reports and to any special conditions required by the Office of the
Comptroller of the State of Florida.
b. The Grantee shall temporarily invest surplus grant funds in an interest bearing account, and interest earned
on such investments shall be returned to the Department quarterly.
4. Accounting Requirements
The Grantee shall maintain an accounting system which provides for a complete record of the use of all grant
funds. This accounting system shall provide for:
a. Accurate,current, and complete disclosure of the status of all grant funds.
b. Records that identify adequately the application of funds for all activities related to the grant. In the
absence of a proper accounting system with amounts detailing the application of funds, a separate checking
account, containing only grant funds or specifically designated for grant funds,may be used.
c. Effective control over and accountability for all funds,property, and other assets.
d. Accounting records that are supported by source documentation(i.e., invoices,bills, cancelled checks)and
are sufficiently detailed to allow for a proper preaudit and postaudit.
5. Retention of Accounting Records
a. Financial records, supporting documents, statistical records, and all other records including electronic
storage media pertinent to the Project shall be retained for a period of five years after the end of the grant
period. If any litigation or audit is initiated, or claim made,before the expiration of the five year period,
the records shall be retained until the litigation, audit,or claim has been resolved.
b. The Grantee shall make all grant records of expenditures,copies of reports,books, and related
documentation including electronic storage media available to the Department or a duly authorized
representative of the State of Florida for inspection at a reasonable time for the purpose of conducting
audits,examinations,excerpts and transcripts.
6. Expenditures
a. All expenditures must be directly related to the purpose of this grant and must be easily identified as such.
b. Project costs may not include any expenditure or cost not directly related to the purpose of this grant as set
forth in the scope of work.
c. No expenditures shall be made from these grant funds for any costs incurred prior to the date of this
Agreement unless authorized by the Department in writing prior to the expenditure.
d. These grant funds will not be used for lobbying the Legislature, the judicial branch or any state agency.
2
e. The Department shall not be liable to pay attorney fees, interest,late charges and service fees, or cost of
collection related to the Grant.
f. The Grantee shall not charge the Department for any travel expense without the Department's prior written
approval. Upon obtaining written approval,the Grantee shall be authorized to incur travel expenses to be
reimbursed in accordance with the provisions of Section 112.061, Florida Statutes.
7. Restrictive Covenants;
With the exception of those properties owned by the State of Florida or the United States Federal Government,
as a condition for receiving grant funds,the Grantee shall have fully executed and duly recorded'in the county
in which the property is located,the enclosed Restrictive Covenants agreeing to the continued maintenance,
repair and administration of the property receiving grant assistance in a manner satisfactory to the Department
for a period of ten years from the date of recordation by the appropriate Clerk of the Circuit Court.
8. Standards
The Grantee shall carry out all project work in compliance with the Secretary of the Interior's Standards for
Rehabilitation or the Secretary of the Interior's Standards for Archaeological Documentation, which are
incorporated by reference.
9. Review
Pursuant to Section 267.061(3)(i),Florida Statutes,the Grantee shall provide the Department an opportunity to
review and approve architectural documents for the project at the following points in their development:
a. upon completion of schematic design;
b. upon completion of design development and outline specifications; and
C. upon completion of working drawings and specifications,prior to execution of the construction contract.
10. Procurement Documentation
The Grantee shall submit complete bid documents and a copy of the final contract for construction work to the
Department for review and approval prior to final execution by the Grantee.
11. Progress and Expenditure Reports
The Grantee shall submit to the Department a completed "Progress and Expenditure Report" form for every
reporting period of the grant period. Progress and Expenditure Reports shall be received by the Department
within 30 days of the ending of a reporting period.
Within 30 days of completion of project work, the Grantee shall submit the completed "Final Progress and
Expenditure Report"form to the Department.
12. Notices,Schedules and Sponsorships
All publications, media productions, and exhibit graphics shall include the following statement in the same size,
type style,and location as the organization name:
"Sponsored in part by the State of Florida,Department of State,Division of Historical Resources, assisted by
the Historic Preservation Advisory Council."
All projects shall display a project identification sign in a prominent location at the Project site while work is in
progress. The sign must be a minimum of eight square feet in area,be constructed of plywood or other durable
material, and shall contain the following acknowledgment of grant assistance:
"This project has been financed in part with historic preservation grant assistance provided by the State of
Florida, Florida Department of State, Division of Historical Resources, assisted by the Historic Preservation
® Advisory Council."
3
Any variation in the above specifications must receive prior approval by the Department. The cost of
preparation and erection of the project identification sign are allowable project costs. Routine maintenance
costs of project signs are not allowable project costs.
• 13. Liability
a. The Department shall not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees;nor shall the Grantee exclude liability for its own acts,omissions to act
or negligence to the Department. The Grantee hereby agrees to be responsible for any injury or property
damage resulting from any activities conducted by the Grantee, its agents, servants or employees.
b. The Grantee,other than a grantee which is the State or agency or subdivision of the State, agrees to
indemnify and hold the Department harmless from and against any and all claims or demands for damages
resulting from personal injury, including death or damage to property, arising out of any activities under
this Agreement and shall investigate all claims at its own expense.
c. The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project.The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
including entering into subcontracts with vendors for services and commodities,provided that it is under-
stood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or
liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for
all expenses and liabilities incurred under the subcontract.
14. Non-Discrimination
The Grantee will not discriminate against any employee employed in the performance of this Agreement, or
against any applicant for employment because of race,religion,color,handicap,national origin, age, gender or
marital status. The Grantee shall insert a similar provision in all subcontracts for services by this Agreement.
15. Public Access
The Department shall unilaterally cancel this Agreement in the event that the Grantee refuses to allow public
access to all documents or other materials subject to the provisions of Chapter 119,Florida Statutes,and made
or received by the Grantee in conjunction with the Agreement.
16. Termination of Agreement
The Department shall have the authority to cancel this Agreement because of failure of the Grantee to fulfill its
obligations under this Agreement or any other past or present grant award agreement with this Division or any
other Division within the Department of State. Satisfaction of obligations by the Grantee shall be determined
by the Department. The.Department shall provide the Grantee a written notice of default letter. The Grantee
shall have 15 calendar days to cure the default,unless it is determined by the Department that the default is of a
nature that cannot be cured. If the default is not cured by the Grantee within the stated period, the Department
shall terminate this Agreement. Notice shall be sufficient if it is delivered to the party personally or mailed to
its specified address. In the event of termination of this Agreement, the Grantee will be compensated for any
work completed in accordance with this Agreement prior to notification of termination.
If the Grantee violates any of the provisions of this Agreement, the Department shall have the right to demand
the return of moneys delivered and withhold subsequent payments due under this or other grants. If notice of
termination is given,the Department shall not be liable for services rendered,expenses incurred or goods
delivered after receipt of the notification of termination.
4
17. Availability of Funds
The Department's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature. In the event that the state funds on which this Agreement is dependent are
withdrawn,this Agreement is terminated and the Department has no further liability to the Grantee beyond that
already incurred by the termination date. In the event of a state revenue shortfall, the total grant shall be
reduced in proportion to the revenue shortfall.
18. Audit
a. Each grantee,other than a grantee which is a State agency, shall submit to an audit or submit an attestation
statement pursuant to Section 216.349,Florida Statutes.
b. All audits or attestations as described above shall be submitted within six months of the close of the
Grantee's.fiscal year,or within six months of the ending of the Grant Period. All audits or attestations
must cover each of the Grantee's fiscal years for which grant funds were received or expended under this
Agreement.
19. Local Cost Share
The Grantee shall expend$97,525.00 (ninety-seven thousand five hundred twenty-five dollars) in Local
Cost Share funds for the Project. The Grantee shall substantially justify to the Department all expenditures
related to the Local Cost Share. Any portion of the Local Cost Share not substantially justified will be reduced
from the total amount of the grant.
20. Independent Capacity of Grantee
a. The Grantee, if not a State agency, agrees that its officers, agents and employees, in performance of this
Agreement shall act in the capacity of an independent contractor and not as an officer, agent or employee
of the State of Florida. The Grantee, if not a State agency, is not entitled to accrue any benefits and any
other rights or privileges connected with employment in the State Career Service. The Grantee agrees to
® take such steps as may be necessary to ensure that each subcontractor of the Grantee will be deemed to be
an independent contractor and will not be considered or permitted to be an officer, agent or employee of
the State.
b. Grant funds cannot be used to pay for the services of a State employee for time for which the employee is
being paid by the State.
21. Conflict of Interest
The grantee shall comply with the laws of the State of Florida governing conflict of interest and standards
of ethical conduct, including Chapter 112, Part III, Florida Statutes. In addition, no grantee official,
employee, or consultant who is authorized in his or her official capacity to negotiate, make, accept,
approve, or take part in decisions regarding a contract, subcontract, or other agreement in connection with
a grant assisted project shall take part in any decision relating to such contract, subcontract or other
agreement in which he or she has any financial or other interest, or in which his or her spouse,minor child,
or partner, or any organization in which he or she is serving as an officer, director, trustee, partner, or
employee of which he or she has or is negotiating any arrangement concerning employment has such
interest.
22. Governing Law
a. This Agreement is executed and entered into in the State of Florida, and shall be construed,performed, and
enforced in all respects in accordance with the laws and rules of the State of Florida. Each party shall
perform its obligations hereunder in accordance with the terms and conditions of this Agreement.
b. If any terns or provision of this Agreement is found to be illegal and unenforceable, the remainder of this
Agreement shall remain in full force and effect and such term or provision shall be deemed stricken.
5
23. Preservation of Remedies
No delay or omission to exercise any right,power or remedy accruing to either party upon breach or default by
either party under this Agreement,shall impair any such right,power or remedy of either party;nor shall such
delay or omission be construed as a waiver of any such breach or default,or any similar breach or default.
24. Non-Assignment
The Grantee shall not assign, sublicense or otherwise transfer it rights,duties or obligations under this
Agreement without prior written consent of the Department which consent shall not be unreasonably withheld.
The Agreement transferee must also demonstrate compliance with Chapter I A-35, Florida Administrative
Code. If the Department approves a transfer of the Grantee's obligations,the Grantee remains responsible for
all work performed and all expenses incurred in connection with the Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Department to another government entity pursuant to Section
20.06,Florida Statutes,or otherwise,the rights,duties and obligations under this Agreement shall also be
transferred to the successor government entity as if it were an original party to the Agreement.
25. Binding of Successors
This Agreement shall bind the successors,assigns and legal representatives of the Grantee and of any legal
entity that succeeds to the obligations of the Department.
26. Notification
Unless there is a change of address, any notice required by this Agreement shall be delivered to the Bureau of
Historic Preservation,Division of Historical Resources, Florida Department of State, R. A. Gray Building, 500
South Bronough Street,Tallahassee,Florida 32399-0250 for the Department, and to City of Dania Beach, 100
West Dania Beach Boulevard,Dania Beach,FL,33004, for the Grantee. Unless the Grantee has notified the
Department in writing by return receipt mail of any change of address,all notices shall be deemed delivered if
sent to the above address.
27. Sovereign Immunity
Neither the State nor any agency or subdivision of the State waives any defense of sovereign immunity,or
increases the limits of its liability,upon entering into this contractual relationship.
28. Strict Compliance with Laws
The Grantee agrees that all acts to be performed by it in connection with this Agreement shall be performed in
strict conformity with all applicable laws and regulations of the State of Florida.
29. Copyright and Royalties
When publications,films,or similar materials are developed,directly or indirectly, from a program,project or
activity supported by grant funds,any copyright resulting therefrom shall be held by the Florida Department
of State,Division of Historical Resources. The author may arrange for copyright of such materials only after
approval from the Department. Any copyright arranged for by the author shall include acknowledgment of
grant assistance. As a condition of grant assistance,the grantee agrees to,and awards to the Department and,
if applicable,to the Federal Government, and to its officers,agents, and employees acting within the scope of
their official duties,a royalty-free, nonexclusive, and irrevocable license throughout the world for official
purposes,to publish,translate,reproduce,and use all subject data or copyrightable material based on such data
covered by the copyright.
30. Entire Agreement
This instrument embodies the whole Agreement of the parties.There are no provisions, terms,conditions, or
obligations other than those contained herein; and this Agreement shall supersede all previous
communications,representations or agreements, either verbal or written,between the parties.No amendment
or extension of this Agreement shall be effective unless in writing and properly executed by the parties.
6
All written approvals referenced in this Agreement must be obtained from the parties' grant administrators or their
designees. The Department and the Grantee have read this Agreement and have affixed their signatures:
DEPARTMENT OF STATE
JANET SNYDER MATTHEWS,Ph.D.
Director,Division of Historical Resources
CITY OF DANIA BEACH
n,-- /-��
S nat re f Authorized Official
C Y OF DANIA BEACH
Jason Nunemaker , Acting City Manager
Typed Name and Title of Authorized Official
7
Addendum to Grant Award Agreement Number SC248
This Addendum is made to Historic Preservation Grant Award Agreement, Grant Number
SC248,by and between the State of Florida, Department of State, Division of Historical
Resources (hereinafter referred to as the Department and the City of Dania Beach (hereinafter
referred to as the Grantee) for the purpose of conveying to the Grantee their responsibilities
under Section 215.97 Florida Statutes, titled the Florida Single Audit Act, effective July 1, 2000.
The Grantee agrees to comply with the Florida Single Audit Act and affirms that in the event the
Grantee expends a total amount of State financial assistance provided to the Grantee to carry out
a State project that is equal to or in excess of$300,000.00 in any fiscal year of the Grantee, the
Grantee must have a State single or project-specific audit for such fiscal year in accordance with
Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and
the Comptroller, and Chapter 10.600, Rules of the Auditor General. In determining the State
awards the Grantee shall consider all sources of State awards, including State funds received
from the Department.
If the Grantee expends less than $300,000.00 in State awards in its fiscal year, an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required.
The Grantee has read this Addendum to the Grant Award Agreement and has affixed their
signature:
CITY OF DANIA BEACH
Fure o orized Official
Jason Nunemaker, Acting City Manaaer
Typed Name and Title of Authorized Official
DEPARTMENT OF STATE
DIVISION OF HISTORICAL RESOURCES
Request For Advanced Grant Payment
SC248
PAYMENT TO:
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach FL, 33004
Total Contract Amount $200,000.00
Prior Payment $0.00
Balance to Date $200,000.00
THIS PAYMENT $50,000.00
D-,
Balanc $150,000.00,/.--
A oriz Ignature
Jason Nunemaker , Acting City Manager
Typed Name and Title of
Authorized Official
FIRST QUARTERLY PAYMENT
Fund ID Category 140020
Enc. # Pay. #
Vendor IDF5960000302 I Inv. #1-SC248
ORG EO OBJ.CODE CFI AMOUNT
45200340500 11 710000 $50,000.00
Description 151 Qrt. - SC248
BF Org I BFEO BFObj.
Inv. Rc'd Goods Insp. N/A
Goods Rc'd N/A Start Date
1
DOS FORM HR2E560397
DEPARTMENT OF STATE
DIVISION OF HISTORICAL RESOURCES
Request For Advanced Grant Payment
SC248
*PAYMENT TO:
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach FL 33004
Total Contract Amount $200,000.00
Prior Payment $50,000.00
Balance to Date $150,000.00
THIS PAYMENT $50,000.00
Balance Due $100,000.00
Aut ed Signature
Jas , Acting City Manager
7
Typed name and Title of
Authorized Official
SECOND QUARTERLY PAYMENT
Fund ID Category 140020
Enc. # Pay. #
Vendor ID F5960000302 I Inv. #2-SC248
ORG EO OBJ.CODE CFI AMOUNT
45200340500 11 710000 $50,000.00
Description 2nd Qtr.-SC248
BF Org I BFEO BFObj.
Inv. Rc'd Goods Insp. N/A
Goods Rc'd N/A Start Date
DOS FORM HR2E560397
DEPARTMENT OF STATE
DIVISION OF HISTORICAL RESOURCES
Request For Advanced Grant Payment
SC248
OPAYMENTTO:
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach FL 33004
I i
Total Contract Amount $200,000.00
Prior Payment $100,000.00
Balance to Date $100,000.00
THIS PAYMENT $50,000.00
Balance Due $50,000.00
Author' ed Signature
Jason Nunemaker, Acting City Manager
Typed Name and Title of
Authorized Official
THIRD QUARTERLY PAYMENT
Fund ID Category 140020
Enc. # Pay. #
Vendor ID F5960000302 Inv. #3 - SC248
ORG EO OBJ.CODE CFI AMOUNT
45200340500 11 710000 $50,000.00
Description 3`d Qtr- SC248
BF Org I BFEO BFObj.
Inv. Rc'd Goods Insp. N/A
Goods Rc'd N/A Start Date
DOS FORM HR2E560397
DEPARTMENT OF STATE
DIVISION OF HISTORICAL RESOURCES
Request For Advanced Grant Payment
SC248
0 PAYMENT TO:
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach FL 33004
Total Contract Amount $200,000.00
Prior Payment $150,000.00
Balance to Date $50,000.00
THIS PAYMENT $509000.00
Balance Due $0.00
Au or a Signature
Jason Nunemaker, Acting City Manager
0 Typed Name and Title of
Authorized Official
FOURTH AND FINAL QUARTERLY PAYMENT
Fund ID Category 140020
Enc. # Pay. #
Vendor ID F5960000302 Inv. #4F-SC248
ORG EO OBJ.CODE CFI AMOUNT
45200340500 11 710000 $50,000.00
Description 41' Final SC248
BF Org I BFEO BFObj.
Inv. Rc'd Goods Insp. N/A
Goods Rc'd N/A Start Date
DOS FORM HR2E560397
RESTRICTIVE COVENANTS
THESE COVENANTS are entered into this 31 sUay of August 2001 by
City of Dania Beach , hereinafter referred to as the Owner, and City of Dania Beach
hereinafter referred to as the Grant Recipient, and shall be effective for a period of ten years from
the date of recordation by the Clerk of the Circuit Court of Broward County, Florida.
WHEREAS, the Owner is the fee simple titleholder of the Property located at 102 Dania
Beach Boulevard, Dania Beach, Broward County, Florida, as described in Exhibit A,
attached to and made a part hereof and
WHEREAS, the Grant Recipient is to receive State Historic Preservation Grant assistance
funds administered by the State of Florida, Department of State, Division of Historical
Resources, R.A. Gray Building, 500 South Bronough Street, Tallahassee, Florida 32399-0250,
hereinafter referred to as the Department, in the amount of $200,000.00, to be used for the
restoration and preservation of the property of the Owner as described in Exhibit A, and
WHEREAS, said State funds have been or will be expended for the purpose of preserving
the historic qualities of the property or contributing to the historic character of the district in
which the property is located,
Now THEREFORE, as part of the consideration for the State grant, the Owner and the
Grant Recipient hereby make and declare the following restrictive covenants which shall run
with the title to said Property and be binding on the Owner and its successors in interest, if any,
for a period stated in the preamble above:
I. The Owner and the Grant Recipient agree to maintain the property in accordance with
good preservation practices and the Secretary of the Interior's Standards for Rehabilitation.
2. The Owner and the Grant Recipient agree that no modifications will be made to the
Property, other than routine repairs and maintenance, without advance review and approval of the
plans and specifications by the Department's Bureau of Historic Preservation.
3. The Owner and the Grant Recipient agree that every effort will be made to design any
modifications to the Property in a manner consistent with the Secretary of the Interior's Standards
for Rehabilitation.
4. The Owner and the Grant Recipient agree that the Department, its agents and its
designees shall have the right to inspect the Property at all reasonable times in order to ascertain
whether the conditions of the Grant Award Agreement and these covenants are being observed.
5. The Owner and the Grant Recipient agree that these restrictions shall encumber the
property for a period of ten years from the date of recordation, and that if the restrictions are
violated within the ten year period, the Department shall be entitled to liquidated damages
pursuant to the following schedule:
a. If the violation occurs within the first five years of the effective date of these
covenants, the Department shall be entitled to return of the entire grant amount.
b. If the violation occurs after the first five years, the Department shall be entitled to
return of the entire grant amount, less 10% for each year past the first five. For instance, if the
violation occurs after the sixth anniversary of the effective date of these covenants, but prior to
the seventh anniversary, the Department shall be entitled to return of 80% of the original grant
amount.
6. The Owner agrees to file these covenants with the Clerk of the Circuit Court of Broward
County, Florida, and shall pay any and all expenses associated with their filing and recording.
7. The Owner and Grant Recipient agree that the Department shall incur no tax liability as a
result of these restrictive covenants.
2
IN WITNESS WHEREOF, the Owner and Grant Recipient have read these Restrictive
Covenants and have hereto affixed their signatures.
WITNESSES:
rtness Signatu e OWNER Mayor, CIty of D riia Beach
kl��a (� k'v- 100 West Dania Beach Boulevard
Witness Name Type rinted Owner's Address
/q ////// Dania Beach, FL 33004
Witness Signature City State Zip
Witness Name Typed/Printed
® The State of Florida
County of Broward
I certify that on this date before me, an officer duly authorized in the state and county named
above to take acknowledgments, that Pat Flury personally
(Name)
appeared as Mayor for City of Dania Beach
(Officer) (Name of Corporation/Partnership)
known to me b�or.wh�ved tomysatisfaction that he/the is the person described in ancL
o executed thestru ent.
Type of Identification Produced—10-
Executed and sealed by me at Dania Bch, Florida on 8/31 _1
CHARLENE KAYE JOHNSON Notary Pub is in an f r
Notary PubIIC, State of Flodda Florida
My comm. exp. Aug. 12, 2005 The State of
Comm. No. DO 032469
My commission expires:
® [SEAL]
3
i s Signature GRANT RECIPIENT Mayor
CITY OF DANIA BEACH
Q. 100 West Dania Beach Blvd .
Witness Name Typed/P ed Grant Recipient's Address
DAnia Beach, FL 33004
Witness Signature City State Zip
Witness Name Typed/Printed
The State of Florida
County of Broward
I certify that on this date before me, an officer duly authorized in the state and county named
above to take acknowledgments, that Pat Flury personally
(Name)
appeared as Mayor for City of Dania Beach
(Officer) I (Name of Corporation/Partnership)
�exequ
be or who proved to my satisfaction that he/she is the person described in and
— he fore��in¢�n�tn�mPn
Type of Identification Produced
Executed and sealed by meat Dania Bch Florida on 8/31, 200 L
o ary Public *ad
CHARLENE KAYEJOHNSON
Notary Public, State of Florida The State of Florida
My comm. exp. Aug. 12, 2005
Comm. No. DD 032469 My commission expires: �&/d
[SEAL]
This instrument was prepared under the supervision of Frank R. Stockton, Attorney Florida Department
of State, Division of Historical Resources, K.A. Gray Building, 500 South Bronougfi Street,Tallahassee,
® Florida 32399-0250.
4
LEGAL DESCRIPTION
NYBERG/SWANSON HOUSE
102 DANIA BEACH BOULEVARD
Town of Dania B-49 D Unnumbered Blk, Labeled Park, Lying S of Blk 14 & N of
Dania Beach Boulevard, less W 150 of E 250 thereof. Folio #504234012060
Return Completed Report to:
Grants and Education Section
Bureau of Historic Preservation
Division of Historical Resources
500 South Bronough Street
Tallahassee,Florida 32399-0250
Your Grants Manager is: Brian Barton
PHONE: (850) 245-6333 or Toll Free at 1-800-847-PAST
FAX: (850) 245-6437
EMAIL: bbarton@mail.dos.state.fl.us
PROJECT PROGRESS & EXPENDITURE REPORT
SPECIAL CATEGORY GRANTS
SIX MONTH REPORTING PERIOD
(PLEASE CIRCLE ONE)
1st 2nd 3rd 4'h FINAL
Grant Number: SC248
Grantee Name: City of Dania Beach
Project Title: Nyberg-Swanson House Phase II
Grant Award Amount: $200,000.00
Project Contact Information is shown below. Please correct or update as needed.
Project Contact: Mr. Jason Nunemaker
Address: 100 West Dania Beach Boulevard
Dania Beach, FL 33004
Daytime Phone Number: (954) 924-3609
FAX Number: (954) 921-2604
Project Progress and Expenditure Report Instructions
Cover Page
The report cover page provides important information for the grantee and the Department grants
managers. The first portion of the page provides the address to which the report should be sent
and provides the name of your grants manager with their phone number, Fax number and email
address. In the area below this information, we have asked you to indicate what reporting period
your organization is submitting the report for. Next is information on your project: the grant
number, grantee name, project title and amount of the grant. The last item on this page shows
the name of the project contact, the grantee's official address, daytime phone number and Fax
number.
Progress Report
Project Status
Please indicate the project work that was undertaken during the reporting period. Check the
items that are applicable.
Description of Project Work
In this section the grantee should provide a brief description of the project related work. Where
applicable,photographs of the grant assisted work should be attached.
Project Related Documents
In this section the grantee should describe any project documents that were transmitted to the
Department during the reporting period. Construction drawings,project specifications,museum
exhibit plans, documentation of bidding or selection processes, draft contracts for consultant or
construction services or archaeological research designs are examples of the kinds of documents
that may be sent to the grants manager for review and comment during a reporting period.
Project Work Accomplished (Final Report Only)
This area of the report is used to describe what project work was actually accomplished with the
grant funds. Grantees should also attach photographs of the completed work with"before and
after" views of the project where possible. This section should only be used for the Final Report.
Expenditure Report
Please note that unless requested by the Department of State, detailed backup documentation
does not need to accompany expenditure reports. However, grant related financial records must
be retained for three years after the end of the grant period or until the completion of any audit
or litigation initiated before the end of the three year period.
Review
A. Enter the total Grant Funds expended this Reporting Period.
B. Enter the Local Cost Share (the amount of Local Cost Share expended during this Reporting
Period).
If your organization has expended or incurred local cost share prior to the beginning of
the Grant period,please document this local cost share amount in the Progress and
Expenditure Report during the project's first reporting period.
Grant Summary
A. Enter the Total grant funds you have expended to date (total of all the grant funds you have
spent throughout the grant period).
B. Enter the Total Local Cost Share expended to date (total of all the Local Cost Share you
have spent prior to and throughout the grant period).
C. Enter the Total Amount you have expended to date (total of the previous two lines).
Interest
A. Enter the total amount of interest earned on advanced payment funds this reporting period.
Please note that interest earned on advanced grants funds must be remitted on a quarterly basis.
Please make all interest checks payable to The Florida Department of State. Please note that
the interest earned on advanced funds cannot be claimed as a Grant Funds Expenditure.
B. Enter the rate at which the advanced payment funds earned interest.
Please attach copies of bank statements or other documentaion to verify the expenditure of grant
funds and the interest earned on advanced grant funds.
Certification
To be signed and dated by the authorized person.
Grant Funds Expenditures
A. List the information in the proper columns. The purpose of each expenditure must be stated
clearly and in sufficient detail for the Division to determine if the expenditure is allowable.
B. Additional Documentation
1. Please attach a copy of the bank statements to show that the claimed check numbers have
been paid.
2. Please attach invoices marked paid for those items which were paid for in cash.
Local Cost Share
A. List the Local Cost Share expended or incurred in this Reporting Period. Any Local Cost
Share expended or incurred prior to the beginning of the Grant Period should be claimed in
your First Six Month Progress and Expenditure Report.
Some Notes And Tips For The Successful Management Of Your Grant
Grant Funds
Once the Grant Award Agreement has been fully executed by the Department, and all other
requirements have been met,we will request your project's first installment of grant funds.
These funds must be deposited into an interest bearing account upon receipt and the interest
earned on the funds must be remitted to the Department on a quarterly basis. You are required to
fully account for the expenditure of the grant funds and have available for inspection detailed
records of how the funds were expended.
Reporting Requirements
The grantee must comply with reporting requirements and submit the progress and expenditure reports in
a timely manner. Reports are due within 30 days of the end of the six month reporting period.
Completed reports must be submitted regardless of project activity. A Final Report must be submitted at
the conclusion of the grant project. Projects are considered to be concluded when all of the grant funds
have been expended on authorized grant project items and all Local Cost Share commitments have been
met.
Expending Grant Funds for Allowable Administrative Costs
Grantees are allowed to expend Grant Funds on direct administrative costs provided they are properly
identified and accounted for. When claiming direct Administrative expenses as a Grant Funds
expenditure, the costs must be identified in the Grant Funds Expenditure schedule included in the
Progress and Expenditure Report. Administrative costs that are not adequately identified will be
disallowed. Allowable administrative costs are those expenses that directly relate to the administration
of the grant project which are incurred or encumbered during the Grant Period. They include:
o The full or partial salary for paid employees of the grantee organization where the duties and
responsibilities of the employee are directly related to the administration of the grant project.
o The cost conducting the audit of the grant project per Section 215.97,Florida Statutes.
a The cost of advertising for and the selection of professional consultants and contractors.
• Other expenses incurred as a direct result of Grant Project activities such as postage,telephone
expenses,vehicle mileage, duplication costs and the cost of maintaining appropriate financial
accounts for the management of the Grant Funds.
Non Allowable Expenditures
Section 6 of the Grant Award Agreement addresses certain expenditures of the grant funds which are not
allowed. Other non-allowed expenditures which may not be claimed as either Grant Funds or Local Cost
Share include:
® The cost of fund raising activities.
0 Any expenses incurred applying for the Historic Preservation Grant.
a Food, Beverage,or Entertainment Expenses of any kind for any purpose other that those
incurred as part of approved travel in accordance with the provisions of Section 112.061,
Florida Statutes.
0 ® Remittance of the interest earned on Grant Funds advanced to the grantee may not be claimed
as a Grant Funds expenditure.
Special Category Project Progress & Expenditure Report
Page Two
0 Progress Report
1. PROJECT STATUS
Please Indicate Below the Project Work that was undertaken during this reporting period:
❑ Project ❑ Advertising for ❑ Advertising for or ❑ Musuem ❑ Archaeologic
Planning or or Selection of Selection of Contractors for Exhibit Field Work
Research Professional Construction Services Fabrication
Services
(architects,
consultants, etc.
❑ Project ❑ Other project ❑ No project related work
Construction related activities undertaken or accomplished
Work this period
2. DESCRIPTION OF PROJECT WORK
Please describe in space provided below the project related work initiated or accomplished during this reportih
period. Please attach photographs documenting the work accomplished where such documentation is applical=
3. PROJECT RELATED DOCUMENTS
Please list below any additional documents that have been sent to the Department during this reporting perio(
Please note that the Division staff must review and approve all construction drawings, project specifications,
museum exhibit plans, draft contracts for consultant or construction services or archaeological research desi
Documents to be reviewed should be sent to the attention of your grants manager.
0
0
Special Category Project Progress & Expenditure Report
Page Three
4. PROJECT WORK ACCOMPLISHED (FINAL REPORT ONLY)
Briefly describe the project work actually accomplished and indicate any variations from that originall;
planned. Please attach photographs of the finished work where such documentation is applicable.
Photographs showing the "before and after" perspectives of the project work are requested.
Special Category Project Progress & Expenditure Report
Page Four
® Expenditure Report
1. Review
A. Grant funds expended this Period $
B. Local Cost Share claimed in this report $
C. Total expenditures claimed in this report $
2. Grant Summary
A. Total grant funds expended to date $
B. Total Local Cost Share expended to date $
C. Total expenditures to date $
3. Interest
A. Interest earned on advanced payment funds this Reporting Period $
(Interest earned must be remitted Quarterly. Please make interest
checks payable to the Florida Department of State)
B. Rate at which interest was earned %
4. Please attach copies of bank statement or other documentation to verify the expenditure of grant fund
and the interest earned on advanced grant funds
5. Certification:
I certify that to the best of my knowledge the information reported herein is correct, that all goods an(
services invoiced have been received, and that all outlays were made in accordance with grant conditic
Signature of Authorized Person Date
Special Category Project Progress & Expenditure Report
Page Five
Grant Funds Expenditures(DO NOT CLAIM OR LIST INTEREST EARNED ONADVANCED FUNDS)
VENDOR NAME PURPOSE OF CHECK AMOUNT
EXPENDITURE* NUMBER& CLAIMED
DATE
TOTAL GRANT FUNDS EXPENDED THIS PERIOD
Attach additional pages for Grant Funds Expenditures as necessary
*The purpose of each expenditure must be stated clearly and in sufficient detail for the Division to determine if the
expenditure is allowable. Attach invoices marked paid for any items which were paid for in cash(as opposed to paid
check) and attach a copy of the bank statement showing that the checks listed have cleared your organization's accot
ecial Category Project Progress & Expenditure Report
age Six
7. Local Cost Share
DATE LOCAL COST AMOUNT
DESCRIPTION OF LOCAL COST SHARE ITEM SHARE WAS CLAIMED
EXPENDED OR
INCURRED
TOTAL LOCAL COST SHARE CLAIMED THIS PERIOD
O
Attach additional pages for Local Cost Share documentation as necessary.
The following provisions MUST be included in all contracts between a grantee and a
Contractor(s) or Consultant(s) for work in which Grants-In-Aid funds are utilized as stated in
Attachment A Part I.A.2.c. of the Grant Award Agreement.
Equal Employment Opportunity Compliance
The (Insert Contractor/Consultant name here) shall comply with Title VI of the Civil Rights Act of
1964, Section 504 of the Rehabilitation Act of 1973, and Title I of the Americans with Disabilities
Act of 1990 in that: No person in the United States shall on the grounds of race, creed, color:
national origin, sex, age, political affiliation, beliefs, or disability be subject to discrimination under
any program or activity which the Contractor has agreed to undertake by and through the covenant
and provisions set forth in this Contract.
Access to Records
The Contractor shall keep and maintain financial, invoice, and employment records pertaining to th
contractual obligation between the Parties for pre-audit and post-audit purposes for a period of fiv
years following the completion of all project work, or until all claims and audit findings involvin;
these records have been received, whichever is later. The Owner, the Florida Department of Statf
or any of their duly authorized representatives shall have access to any books, documents, paper
and records of the Contractor which are directly pertinent to this Contract, for the purpose c
making audit, examination, excerpts, and transcription.
Termination
A provision for termination by the grantee.
Project Duration
A provision for the date of completion of the project or project duration.
Copeland "Anti-Kickback" Act (Rehabilitation Projects ONLY)
The General Contractor and all Subcontractors shall comply with the Copeland "Anti-Kickbac
Act 18 USC 874 as per the requirements noted in Special Provisions Section 1600,Paragraph l.lt
STATE OF FLORIDA
DEPARTMENT OF NIANAGEMENT SERVICES
BUSINESS REGISTRATION APPLICATION
Check those that apply to your firm: .—r ew application
A Florida based firm Not a USA film
Revised vendor record A USA non-Florida bored firm
provIde
ir
Security number(SStN)or Federal E,
All USA firms h ElDrnumber�s Al other businesses,as an sucheasployed,or eorporationscmuntpptrooidei heir FEID number. N oneUSA firms i may or may not have a FEID numl
Identification(F )
If not,a number will be assi5ined by this office.
I. nd any Information to be changed and the Florida Depart�t of Revenue ID number.
Insert FEID number or SS number by which business is conducted a
_ _ T\
F — ----- (or) 5--- --- Foreign vendor without FEID number
FL.Dept.Of Revenue ID No.:----_.------- -- -
If not applicable,enter NA In first two spaces.
II. SHORTIE If your company name!s commonly shortened or abbresiated provide us tisith that Information,(for c camgieNational Football League;
I name by which bids sill be submitted and to which contracts maybe awarded.
COMPANY NAME The name Issued mustbe the
PARENT M COPANY NAME OR DBA(DoingBusiness As),ETC.
iIAILiNG ADDRESS Delivery address,city,state,and zip+4 Is the address to which invitations to bid»ill be mailed.
REMITTAL ADDRESS If different from malling address(for billing and/or payments)
COS-FACT PERSON.PHONE AND FAX NUiMBERSPIcase list the person In charge of bidding for your company.
SHORT NAME
COMPANY NAME
PARENT COMPANY NAME OR DBA(If applicable)
'MAILING ADDRESS
ZIP—.---_-__---
STATE
CITY
COUNTY COUNTRY
' IF NOT AUSA FIFL\I
RE:\IITTAL ADDRESS
ZIP--.----_----
STATE
CITY
COUNTY COUNTRY
IF NOT AUSA FIRM
SALES CONTACT PERSO`i
FAX NUMBER(---)---_----
EMAIL
PHONE NUMBER(---)--------
BILLING CONTACT PERSON
ENlaIL
PHO,NENU,-,IBER(---)--------
11.1. Business designation(select one that applies to your company)
2—Not For Profit Corporation
1—Corporation,Professional Corporation or Professional Association 5_Non-Corporate Rental
3—Partnership,Join t Venture,Estate or Trust
4—Sole Proprietorship or Self Employed
7—ForeignCorporation,ForeignNationalorOtherForeign£ntiry
6—CovernmentalEntity(Cit),Counl}',Statc,OrUSA)
Min this section select one that best describes)'our company 1Y ]3 Non-Certified MBE IV.C. Non-Profit Organization
]V. Business Classification W.A. Certified LNIBE African American S— 51%or more riinority Board of Directors
A. Ni ness Clas itinoricy H— African American N— Hispanic T _ 51%or more Alinor]ty Officers Servci
His anic O_
B — SmallBusiness-State* 1 — p P — Asian/11a11aidin U— 51%ormoreMinoriq'Communtt}
C — Small Business J — Native
— Native American Y— OtherNon-Profit
E _ Governmental Agency 1:— Native AmerlcanQ_ American Woman
G— P.R.I.D.E. bI— American\Yoman R—.
Defined as 100 employees or less and S3 million or less net worth and domiciled In Florida
8i0)45
To apply for Florida Minority Business Certification,call( cis b to request an application.
u
Y. Select applicable geographical area In which your firm conducts sira:
ENTIRE STATE Able to supply all counties In Florida.
7...ithin the district selected.
CO— LINTY; Able to supply that,county or those counties- C4 CK APPLICABLE LU E
• � —Entire State
a
Northern District Central District Southern District
�YesternDistrict — 05—Brcvard 06—Broward
03—Bay Ol—Alachua 11—Collier
07—Calhoun 02—Baker OS—Charlotte
---.
13—Dade
15Dixie 04_ Bradford 09—Citrus
17Es 10—Cla 14—DeSoto 42—G(2d es
19Franklin 12—Columbia 25-1jardce 26—Hendry
16—Duyal 27—Hernando 43—r12rtin
20—G2dsden
' I8—Flagler 28—Highlands 44—,Dionroe
23—Gulf 29—Hillsborough 50—palm Beach
30—Halmcs 21—Gilchrist
32_.Jackson 24—Hansilton 31—lndianRivcr
33—Je((erson
38—Levy 35—Lake
, 36—Lee
34—Lafayette 42-1�12rion
45—Nassau 41—Manatee
37—Leon 47—Okeechobee
39—Liberty 54—Putnam 48—Orange
40—Madison 55—St.Johns
61—SUNV2nnee 49—Osceola
46—Okaloosa 51—Pasco
57—Santa Rosa 63—Union
64—Volusia 52—Pinellas
62—Taylor 53—Polk
65—Wakul12 56—St.Lucle
66—\Valton 58—S3rasota
67—Washington 59—Seminole
60—Sumter
type of solicitation. Check below the rypc
.SOLICIT ATIONS:please select the type of solicitations you NNish to receive. YOU may select more than one
you wish to receive(check all that apply):
_ ities. Local
1. STATE TER�1 CO\TRACTS Refers to solicitations Issued by the Divlslon of Statev one purchasing which result In the award of a term contract tuns
year and
agencles will purchase commodities.
The term contracts for 2 To be cons for stacrinite term lte term contracts you musttac�cepttr responsibility forgoyerdelivery(to at lee
nsay purchase commodities using
2. AGENCY INVITATION TO IIiU Refers to solicitations Issued by Individual agencies at the local level or non-state term contract items with the
district.
Purchasing.
VI[. CO\TILICTI:\G CATEGORIES
List all commodity and/or C contractual services numbers that)'ou v�ish to receive contract opportunities- Use additional sheets If tnore codes are needed.
Picasc list your primary type of business activity-
YES
Do you accept major credit cards(e...,Visa;Nlastercard,etc.)'. — __YESKO
Do you want to accept EFT(Electronic Funds Transfer)payments'
Arc you set up to accept EDI(Electronic Data Interchange)transactions?_YES --N0
PLEASE RETURN To: FAX to: Joy Paul at (850) 245-6598
or mail to: Department of State .
Budget,Planning&Financial Services
Bureau of Bud
The Capitol, Room 1901
Tallahassee,FL 32399-0250
TITLE:
SIGNATURE:
DATE:
TYPE NAME:
U RL:
EMAIL ADDRESS:
• PUR 7055
Revised 12/22M
PUBLICITY: A PRESERVATION NECESSITY
Historic Preservation Grants-in-Aid Program
Bureau of Historic Preservation,Division of Historical Resourcds,
Florida Department of State
We hope the following information Nvill assist you in gaining publicity for your local project. Be sure
to review the publicity requirements in Attachment A,as well.
To those of us in the Historic preservation field,the passionate concern for saving and
restoring a historic structure, excavating an archaeological site or delving into our own
local history often overwhelms our recognition of the importance of modern
communication and its relationship to preservation vitality.
One form of modem communication v�ith wl-dch we are all familiar is publicity. If you
ask someone what publicity is, you'll get the answer from many, "free advertising;" but
publicity is much more that! Publicity is information with news value; publicity IS news!
If your publicity is used by a newspaper, radio or TV station,the story gains something
advertising can't offer - credibility. Since your information comes from a disinterested
third party, it makes an impact that paid advertising has difficulty matching.
There are a number of reasons why publicity is important to historic preservation, and
why we as preservationists must develop the necessary skills to handle it. Here are some:
• Your work is recognized within your community
That is, you gain greater community awareness and goodwill!
• You give your loyal volunteers the personal satisfaction that what they are doing
is being noticed and appreciated
• You make your membership proud
Everyone likes to be associated with a winner!
• You encourage greater participation in you project
• You heighten your appeal to prospective members
Make them WANT to belong!
• You develop greater financial support
Publicity is very important to your organization and to your historic preservation goals.
But publicity is also important to the media. Here's some reasons why newspapers love
local publicity (remember, radio and television stations work the same way):
1. The activities of local people and organizations are news. Publishing that news is
good for business since local news ranks high with the readership, and high
readership attracts paid advertising.
2. Newspapers don't have the staffs to cover all the important local events, so they must
depend on You. If you can contribute a publicity release that has news interest and
® has been prepared in a professional manner,you will be greatly appreciated by your
local newspaper!
3. Newspapers appreciate ideas as well as copy. And who should know that your
historic preservation project constitutes a good news feature more than YOU?! Give
that newspaper a call. "
Now you see that publicity can garner community support as well as financial support,
and it's important to the media,too. Publicity is a necessity that can only benefit historic
preservation in general and your project in particular.