HomeMy WebLinkAboutR-2001-158 RESOLUTION NO. 2001-158
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING AN
AGREEMENT WITH HINES LANDSCAPING, INC. FOR THE PURPOSE OF PROVIDING
LANDSCAPING AND GROUNDS MAINTENANCE SERVICES IN DESIGNATED AREAS
WITHIN THE CITY OF DANIA BEACH; AUTHORIZING AND DIRECTING THE PROPER
CITY OFFICIALS TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF
DANIA BEACH; REPEALING CONFLICTING RESOLUTIONS AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Dania Beach has determined it is more economical and beneficial to the City to
have an outside contractor provide the landscaping and grounds maintenance services in public right-of-way
areas, public parks and other public properties within the City and
WHEREAS, the City of Dania Beach advertised to bidders the City's desire to hire a firm to provide
landscaping and grounds maintenance services and has received a qualified bid for such services; and
WHEREAS, the City of Dania Beach desires to contract the landscaping and grounds maintenance
services with Hines Landscaping, Inc. for a two year period beginning October 1, 2001 and ending September
30, 2003, in accordance with said proposal for the purpose of providing landscaping and grounds maintenance
services within the City of Dania Beach.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACHI FLORIDA:
Section 1. That certain Agreement between the City of Dania Beach and Hines Landscaping, Inc.
concerning landscaping and grounds maintenance services within the City of Dania Beach, a copy of which is
attached hereto and marked Exhibit "A"', is hereby approved and the appropriate city officials are authorized to
�ecute same.
Section 2. That the City Manager and City Attorney are authorized to make minor revisions to such
Agreement as are deemed necessary and proper for the best interests of the City.
Section 3. That all resolutions or parts of resolutions in conflict with this resolution are repealed to the
extent of such conflict.
Section 4. That this Resolution shall be in force and take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED THIS 12th day of September 204
PATRICIA FLURY /ew/c�
MAYOR — COMMISSIONER
AT T T: ROLL CALL:
i COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - YES
RLEN JO S N COMMISSIONER MIKES - YES
ACTING CITY ERK VICE-MAYOR CHUNN - YES
MAYOR FLURY - YES
APPROVED AS TO FORM AND CORRECTNESS:
BY: 4, N (W\
THOMA18YANS9RO
CITY ATTORNEY
1 RESOLUTION NO. 2001-158
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Charles W. Boyd Richard Waddick
President Executive Vice President
September 18, 2001 VIA FAX
Mr. Jason Nunemaker Acting City Mgr.
City of Dania Beach
100 West Dania Beach Blvd.
Dania Beach, Fl. 33004
Dear Mr. Nunemaker,
As Executive Vice President I need to take this opportunity to explain the unfortunate situation
that won't allow Hines Landscaping Inc., to accept your Grounds Maintenance Contract "at
designated areas within the City of Dania Beach". Because of innumerable other pending
® contracts and the financial obligations attached to those contracts along with exhausting our
bonding capability Hines Landscaping Inc. must regretfully withdraw our bid proposal.
I hope you don't find this letter as unpleasant as it was for me to write it; although it was written
with the best intentions.
TI nking Z,addlck-
Vict confidence in our company.
Si cere
Zichard l.,xcCUtIVC e President
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• AGREEMENT
THIS IS AN AGREEMENT, dated the day of September, 2001, between:
THE CITY OF DANIA BEACH, a municipal corporation, hereinafter referred to as "CITY", and HINES
LANDSCAPING, INC. authorized to do business in the State of Florida, hereinafter referred to as
"CONTRACTOR".
WITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants, and payments hereinafter
set forth, CITY and CONTRACTOR agree as follows:
ARTICLE 1
PREAMBLE
In order to establish the background, context and form of reference for this Agreement, and to
generally express the objectives and intentions of the respective parties herein, the following
statements, representations, and explanations shall be accepted as predicates for the undertakings
and commitments included within the provisions which follow, and may be relied upon by the parties
as essential elements of the mutual considerations upon which this Agreement is based.
1 1 On August 6 and 13, 2001, the CITY advertised its Notice to Bidders of the CITY'S desire to
ire a firm to provide maintenance of thirty-three separately designated areas, as more particularly
described in the bid package entitled:
GROUNDS MAINTENANCE DANIA BEACH PW 01-01
1.2 The CITY held a meeting on August 23, 2001, where the bids were opened at the City of
Dania Beach Administrative Center.
1.3 On September 12, 2001, the CITY awarded the bid to CONTRACTOR for the designated areas
described in Exhibit "A" and authorized the proper CITY officials to negotiate and enter into an
agreement with CONTRACTOR to render the services more particularly described herein below.
1.4 Negotiations pertaining to the services to be performed by the CONTRACTOR were
undertaken and this Agreement incorporates the results of such negotiation.
ARTICLE 2
SERVICES AND RESPONSIBILITIES
2.1 CONTRACTOR hereby agrees to perform the services for the maintenance for thirty-two (32)
designated areas on CITY'S property (City's property shall refer to city owned parcels and parcels
owned by other governmental entities or others, for which the city has a commitment for the
Orsponsibility of maintaining such parcels), as more particularly described in the bid package and by
is reference made a part hereof, ("Property") in accordance with the Scope of Services outlined in
the specifications, "Sealed Bid Grounds Maintenance PW 01-01", attached as Composite Exhibit "A"
2 RESOLUTION NO. 2001-158
and CONTRACTOR's Bid response attached as Composite Exhibit "B".
CONTRACTOR agrees to do everything required by this Agreement, the Sealed Bid Package
"Grounds Maintenance, Dania Beach PW 01-01", and Commission award complete with proposal
�rm.
2.2 CONTRACTOR shall schedule regular meetings with the CITY representatives at least once a
month to discuss the progress of the work and maintenance of the CITY's Property, as more
specifically described in Composite Exhibit "A".
2.3 CONTRACTOR shall furnish all services, labor, equipment, and materials necessary and as may
be required in the performance of this Agreement, except as otherwise specifically provided for
herein, and all work performed under this Agreement shall be done in a professional manner.
2.5 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon these
representations when entering into this Agreement with CONTRACTOR, that CONTRACTOR has the
expertise, experience and manpower to perform the services to be provided by CONTRACTOR
pursuant to the terms of this Agreement.
2.6 CONTRACTOR hereby represents to CITY that CONTRACTOR is properly licensed by the
applicable federal, state, and local agencies to provide the services under this Agreement. If
CONTRACTOR's license is revoked, suspended, or terminated for any reason by any governmental
agency, CONTRACTOR shall notify the CITY immediately.
2.7 CONTRACTOR hereby agrees to conduct all work and services under this Agreement in
accordance with all the applicable federal, state, and local laws or regulations. A violation of any
Oderal, state, or local law or regulation may be cause for breach, allowing the CITY to terminate this
Agreement.
ARTICLE 3
PROTECTION OF CITY'S PROPERTY
At all times during the performance of this Contract, the CONTRACTOR shall protect the CITY's
property from all damage whatsoever on account of CONTRACTOR's performance of services
carried on under this Contract.
ARTICLE 4
TERM AND CONDITION
4.1 CONTRACTOR shall perform the maintenance services associated with the CITY Property as
identified in Exhibits 'A" attached hereto and made a part hereof, for two (2) years, commencing on
October 1, 2001 and ending on September 30, 2003.
4.2 This Agreement may be renewed for two additional two (2) year terms upon mutual consent,
evidenced by a written Amendment to this Agreement extending the term hereof.
4.3 This Agreement may be terminated by either party for cause, upon thirty (30) days written notice
by the CITY to CONTRACTOR, in which event the CONTRACTOR shall be paid its compensation for
�rvices performed to termination date. In the event that the CONTRACTOR abandons this
greement or causes it to be terminated, he shall indemnify the CITY against any loss pertaining to
this termination up to a maximum of the full contracted fee amount. All finished or unfinished
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documents, data, studies, surveys and reports prepared by CONTRACTOR shall become the
property of CITY and shall be delivered by CONTRACTOR to CITY.
ARTICLE 5
COMPENSATION AND METHOD OF PAYMENT
5.1 CITY agrees to compensate CONTRACTOR for all services performed by CONTRACTOR
pursuant to the provisions of this Agreement:
Based on a LUMP SUM FEE, of AN AMOUNT NOT TO EXCEED $167,790.00, per year,
which includes a contingency fee of $10,000, to be made in monthly payments. The total
compensation amount may not be exceeded without a written amendment to this Agreement.
5.2 Method of Billing and Payment.
5.2.1 The CITY shall within thirty (30) days from the date of receiving the Request for
Payment, pay the CONTRACTOR the amount approved by the City's Public Works Director or his
designee.
5.2.2 Payment will be made to CONTRACTOR
Hines Landscaping, Inc.
5251 SW 106 Avenue
Fort Lauderdale, FL 33328
ARTICLE 6
0 CHANGES IN SCOPE OF WORK
6.1 CITY or CONTRACTOR may request changes that would increase, decrease, or otherwise
modify the Scope of Services, as described in Composite Exhibit "A", to be provided under this
Agreement as described in Article 2 of this Agreement. These changes will affect the monthly
compensation accordingly. Such changes or additional services must be in accordance with the
provisions of the Code of Ordinances of the CITY, and must be contained in a written amendment,
executed by the parties hereto, with the same formality as this Agreement, prior to any deviation from
the terms of this Agreement, including the initiation of any additional or extra work.
6.2 In no event will the CONTRACTOR be compensated for any work which has not been described
in a separate written agreement executed by the parties hereto.
ARTICLE 7
INDEMNIFICATION
7.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and
responsibility in connection with the above-mentioned matters. The CONTRACTOR further agrees
not to sue or seek any money or damages from CITY in connection with the above-mentioned
matters.
7.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected and
�ppointed officers, agents, servants and employees, from and against any and all claims, demands,
r causes of action whatsoever, and the resulting losses, costs, expenses reasonable attorneys' fees,
liabilities, damages, orders, judgments, or decrees, sustained by the CITY or any third party arising
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out of, or by reason of, or resulting from the CONTRACTOR's negligent acts, errors, or omissions.
ARTICLE 8
• INSURANCE
8.1 The CONTRACTOR shall not commence work under this contract until the CONTRACTOR has
obtained all insurance required under this paragraph, and such insurance has been approved by the
Risk Manager of the CITY, nor shall the CONTRACTOR allow any Subcontractor to commence work
on any sub-contract until all similar such insurance required of the subcontractor has been obtained
and approved.
8.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the Risk
Manager prior to the commencement of the work. These Certificates shall contain a provision that
coverages afforded under these policies will not be canceled until at least thirty days (30) prior written
notice has been given to the CITY. Policies shall be issued by companies authorized to do business
under the laws of the State of Florida.
8.3 Financial Ratings must be no less than "A" in the latest edition of the "BEST'S KEY RATING
GUIDE", published by A.M. Best Guide.
8.4 Insurance shall be in force until all work required to be performed under the terms of the Contract
is satisfactorily completed as evidenced by the formal acceptance by the CITY. In the event the
insurance certificate provided indicates that the insurance shall terminate and lapse during the period
of this contract, then in that event, the CONTRACTOR shall furnish, at least thirty (30) days prior to
the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal
�nd like coverage for the balance of the period of the contract and any extension hereunder is in
Ffect. The CONTRACTOR shall not continue to work pursuant to this contract unless all required
insurance remains in full force and effect.
8.5 REQUIRED INSURANCE.
8.5.1 Comprehensive General Liability insurance shall cover liability, bodily injury, and property
damage. Exposures to be covered are: premises, operations, products/completed operations, and
certain contracts. Coverage must be written on an occurrence basis, with the following limits of
liability:
8.5.1.1 Bodily Injury
8.5.1.1.1 Each Occurrence $1,000,000
8.5.1.1.2 Annual Aggregate $1,000,000
8.5.1.2 Property Damage
8.5.1.2.1 Each Occurrence $1,000,000
8.5.1.2.2 Annual Aggregate $1,000,000
8.5.1.3 Personal injury
Annual Aggregate $1,000,000
8.5.1.4 Completed Operations and Products Liability shall
be maintained for two (2) years after the final payments.
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8.5.1.5 Property Damage Liability Insurance shall include
Coverage for the following hazards: X-explosion, C-collapse,
Underground.
8.5.2 Workers, Compensation insurance shall be maintained during the life of this contract to
comply with statutory limits for all employees, and in the case any work is sublet, the CONTRACTOR
shall require any Subcontractors similarly to provide Workers' Compensation insurance for all the
latter's employees unless such employees are covered by the protection afforded by the
CONTRACTOR. The CONTRACTOR and his subcontractors shall maintain during the life of this
policy Employers Liability Insurance. The following limits must be maintained:
8.5.2.1 Workers' Compensation Statutory
8.5.2.2 Employer's Liability $500,000
per occurrence
8.5.3 Comprehensive Auto Liability.
8.5.3.1 Bodily Injury
8.5.3.1.1 Each Occurrence $1,000,000
8.5.3.1.2 Annual Aggregate $1,000,000
8.5.3.2 Property Damage
8.5.3.2.1 Each Occurrence $1,000,000
8.5.3.2.2 Annual Aggregate $1,000,000
Coverage shall include owned, hired and non-owned vehicles.
0 The CONTRACTOR shall hold the CITY, its agents, and employees, harmless on account of
claims for damages to persons, property or premises arising out of the operations to complete this
contract and name the CITY as an additional insured under their policy.
The CITY reserves the right to require any other insurance coverage it deems necessary
depending upon the exposures.
ARTICLE 9
INDEPENDENT CONTRACTOR
This Agreement does not create an employee/employer relationship between the parties. It is
the intent of the parties that the contractor under this Agreement is not the CITY's employee for all
purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage
and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal
Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers'
Compensation Act, and the State unemployment insurance law. The CONTRACTOR shall retain sole
and absolute discretion in the judgment of the manner and means of carrying out CONTRACTOR's
activities and responsibilities hereunder. Provided, further that administrative procedures applicable to
services rendered under this Agreement shall be those of CONTRACTOR, which policies of
CONTRACTOR shall not conflict with CITY, H.U.D., or United States policies, rules or regulations
relating to the use of CONTRACTOR's funds provided for herein. The CONTRACTOR agrees that it
is a separate and independent enterprise from the CITY, that it has full opportunity to find other
*siness, that it has made its own investment in its business, and that it will utilize a high level of skill
iecessary to perform the work. This Agreement shall not be construed as creating any joint
employment relationship between the CONTRACTOR and the CITY and the CITY will not be liable
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for any obligation incurred by CONTRACTOR, including but not limited to unpaid minimum wages
and/or overtime premiums.
ARTICLE 10
PERFORMANCE BOND
10.1 At the time of the execution of this Agreement, CONTRACTOR shall furnish a Performance
Bond in the amount of 110% of the bid, which will be considered Bond Coverage for the City. The
Performance Bond shall guarantee to the CITY the Completion and performance of the Scope of
Services and work covered in the Agreement. The performance Bond shall at all times be valid and in
force to cover the work being performed. The Performance Bond shall be executed by a Surety
Company approved by the U. S. Treasury Department, licensed to do business in the State of Florida,
and having a registered agent in Broward County.
10.2 The CONTRACTOR agrees to keep such Bonds, or a replacement thereof, in force at all times
during the course of performance of this Agreement. In addition to the foregoing requirements, such
Bond shall contain provisions, whether by attaching endorsements or supplemental agreements,
guaranteeing to the CITY the completion of services of the performance of this Agreement.
CONTRACTOR may comply with the requirements of this provision by causing said Bond to
specifically name the CITY OF DANIA BEACH as one of the parties to whom the protection afforded
by said Bond is extended or as an alternative, may furnish the CITY with a separate Performance
Bond meeting the same criteria provided above.
ARTICLE 11
DEFAULT OF CONTRACT & REMEDIES
01.1 Liquidated Damages.
As a breach of the service provided by this Agreement would cause serious and substantial damage
to the CITY Property, and the nature of this Agreement would render it impracticable or extremely
difficult to fix the actual damage sustained by the CITY by such breach, it is agreed that, in case of
breach of service wherein CONTRACTOR fails to maintain the Property, leaving the said property in
disrepair, the CITY may elect to collect liquidated damages for each such breach, and the
CONTRACTOR will pay the CITY as liquidated damages, and not as penalty, two hundred fifty
($250.00) dollars for every day of such malfunction. This sum is the agreed upon amount by which
the CITY will be damaged by the breach of such service.
An election to seek such remedies shall not be construed as a waiver of any legal remedies the CITY
may have as to any subsequent breach of service under its Agreement.
11.2 Default of Contract. The occurrence of any one or more of the following events shall constitute a
default and breach of this Agreement by CONTRACTOR:
11. 2. 1 The abandonment of the Property by CONTRACTOR for a period of more than seven
(7) business days.
11.2.2 The abandonment, unnecessary delay, refusal of, or failure to comply with any of the
terms of this Agreement or neglect, or refusal to comply with the instructions of the Public Works
Director relative thereto.
11.2.3 The failure by CONTRACTOR to observe or perform any of the terms, covenants, or
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conditions of this Agreement to be observed or performed by CONTRACTOR, where such failure
shall continue for a period of seven (7) days after written notice thereof by CITY to CONTRACTOR;
provided, however that if the nature of CONTRACTOR's default is such that more than seven (7)
Algays are reasonably required for its cure, then CONTRACTOR shall not be deemed to be in default if
,ONTRACTOR commences such cure within said seven (7) day period and thereafter diligently
prosecutes such cure to completion.
11.2.4 The assignment and/or transfer of this Agreement or execution or attachment thereon
by CONTRACTOR or any other party in a manner not expressly permitted hereunder.
11.2.5 The making by CONTRACTOR of any general assignment or general arrangement for
the benefit of creditors, or the filing by or against CONTRACTOR of a petition to have
CONTRACTOR adjudged a bankruptcy, or a petition for reorganization or arrangement under any law
relating to a bankruptcy (unless, in the case of a petition filed against CONTRACTOR, the same is
dismissed within sixty (60) days); or the appointment of a trustee or a receiver to take possession of
substantially all of CONTRACTOR' s assets, or for CONTRACTOR's interest in this Agreement,
where possession is not restored to CONTRACTOR within thirty (30) days; for attached, execution or
other judicial seizure of substantially all of CONTRACTOR's assets, or for CONTRACTOR's interest
in this Agreement, where such seizure is not discharged within thirty (30) days.
11.3 Remedies in Default. In case of default by CONTRACTOR, the Public Works Utility
Director shall notify the CONTRACTOR, in writing, of such abandonment, delay, refusal, failure,
neglect, or default and direct him to comply with all provisions of the Agreement. A copy of such
written notice shall be mailed to the Surety on the Performance bond ("Surety") If the abandonment,
delay, refusal, failure, or neglect is not cured within seven (7) days of when notice was sent by CITY,
CITY may declare a default of the Agreement and notify the CONTRACTOR and the Surety of such
declaration of default and terminate the Agreement.
The Surety on the Performance Bond shall within ten (10) days of such declaration of default
rectify or cause to be rectified any mismanagement or breach of service in the Agreement and
assume the work of CONTRACTOR and proceed to perform services under the Agreement at its own
cost and expense.
11.3.1 Upon such declaration of default, all payments remaining due the CONTRACTOR at the
time of default, less all sums due the CITY for damages suffered, or expenses incurred by reason of
default, shall be due and payable to the Surety. Thereafter the Surety shall receive monthly payments
equal to those that would have been paid the CONTRACTOR had the CONTRACTOR continued to
perform the services under the Agreement.
11.3.2 If such Surety fails to perform, the CITY may complete the Contract, or any part thereof,
either by day labor or reletting a Contract for the same, and procure the equipment and the facilities
necessary for the completion of the Contract, and charge the cost of same to the CONTRACTOR
and/or the Surety together with the costs incident thereto to such default.
11.3.3 In the event the CITY completes the Contract at a lesser cost than would have been
payable to the CONTRACTOR under this agreement, if the same had been fulfilled by said
CONTRACTOR, CITY shall retain such differences. Should such cost to the CITY be greater, the
CONTRACTOR and/or the Surety shall pay the amount of such excess to the CITY.
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ARTICLE 12
BANKRUPTCY
i It is agreed that if the CONTRACTOR is adjudged bankrupt, either voluntarily or involuntarily,
then this Agreement shall terminate effective on the date and at the time the bankruptcy petition is
filed.
ARTICLE 13
DISPUTE RESOLUTION
13.1 Arbitration. In addition to any other remedy provided hereunder, the CITY, at its option, may use
arbitration to resolve any controversy or claim arising out of or relating to this Contract if arbitration is
elected by the CITY. Any controversy or claim arising out of or relating to this Contract, or breach
thereof, may be settled by arbitration in accordance with the rules .of the American Arbitration
Association and judgment upon the award rendered by the arbitrators may be entered into by any
court giving jurisdiction thereof. In the event arbitration is elected by the CITY, such controversy or
claim shall be submitted to one arbitrator selected from the National Panel of The American
Arbitration Association.
13.2 Operations During Dispute.
13.2.1 In the event that a dispute, if any, arises between the CITY and the CONTRACTOR relating to
this agreement, performance or compensation hereunder, the CONTRACTOR shall continue to
render service in full compliance with all terms and conditions of this agreement as interpreted by the
CITY regardless of such dispute.
13.2.2 The CONTRACTOR expressly recognizes the paramount right and duty of the CITY to provide
adequate maintenance of the CITY's Property, and further agrees, in consideration for the execution
of this Agreement, that in the event of such a dispute, if any, it will not seek injunctive relief in any
court, but will negotiate with the CITY for an adjustment on the matter or matters in dispute and, upon
failure of said negotiations to resolve the dispute, may present the matter to a court of competent
jurisdiction in an appropriate suit therefore instituted by it or by the CITY.
13.2.3 Notwithstanding the other provisions in this Section, the CITY reserves the right to terminate
the Agreement at any time, whenever the service provided by the CONTRACTOR fails to meet
reasonable standards of the trade after the CITY gives written notice to the CONTRACTOR of the
deficiencies as set forth in the written notice within fourteen (14) days of the receipt by the
CONTRACTOR of such notice from the CITY.
ARTICLE 14
MISCELLANEOUS
14.1 Ownership of Documents. Reports, surveys, studies, and other data provided in connection with
this Agreement are and shall remain the property of CITY, whether or not the project for which they
are made is completed.
14.2 Legal representation. It is acknowledged that each party to this agreement had the opportunity to
4opn
represented by counsel in the preparation of this Agreement, and accordingly, the rule that a
tract shall be interpreted strictly against the party preparing same shall not apply herein due to the
joint contributions of both parties.
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14.3 Records. CONTRACTOR shall keep such records and accounts and require any and all
subcontractors to keep records and accounts as may be necessary in order to record complete and
Correct entries as to personnel hours charged to this engagement, and any expenses for which
ONTRACTOR expects to be reimbursed._Such books and records will be available at all reasonable
times for examination and audit by CITY and shall be kept for a period of three (3) years after the
completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in
such books and records will be grounds for disallowance by CITY of any fees or expenses based
upon such entries.
14.4 Assignments and Amendments. This Agreement, and any interests herein, shall not be
assigned, transferred or otherwise encumbered, under any circumstances, by CONTRACTOR
without the prior written consent of CITY. For purposes of this Agreement, any change of ownership
of CONTRACTOR shall constitute an assignment which requires CITY approval. However, this
Agreement shall run to the CITY and its successors and assigns.
It is further agreed that no modification, amendment, or alteration in the terms or conditions contained
herein shall be effective unless contained in a written document executed with the same formality and
of equal dignity herewith.
14.5 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the CONTRACTOR to solicit
or secure this Agreement, and that it has not paid or agreed to pay any person, company,
corporation, individual or firm, other than a bona fide employee working solely for CONTRACTOR any
fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award
�or making of this Agreement. For the breach or violation of this provision, the CITY shall have the
ght to terminate the Agreement without liability at its discretion, to deduct from the contract price, or
otherwise recover the full amount of such fee, commission, percentage, gift or consideration.
14.6 Notice. Whenever any party desires to give notice unto any other party, it must be given by
written notice, sent by certified United States mail, with return receipt requested, addressed to the
party for whom it is intended and the remaining party, at the places last specified, and the places for
giving of notice shall remain such until they shall have been changed by written notice in compliance
with the provisions of this section. For the present, the CONTRACTOR and the CITY designate the
following as the respective places for giving of notice:
City Jason Nunemaker
Acting City Manager
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, Florida 33004
Copy to: Thomas Ansbro
City Attorney
3107 Stirling Road, Suite 300
Fort Lauderdale, Florida 33312
Contractor: Hines Landscaping, Inc.
5251 SW 106 Avenue
Fort Lauderdale, FL 33328
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14. 7 Binding Authority. Each person signing this Agreement on behalf of either party individually
warrants that he or she has full legal power to execute this Agreement on behalf of the party for
whom he or she is signing, and to bind and obligate such party with respect to all provisions
Wntained in this Agreement.
14.8 Headings. Headings herein are for the convenience of reference only and shall not be
considered in any interpretation of this Agreement.
14.9 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this Agreement.
The exhibits if not physically attached should be treated as part of this Agreement and are
incorporated herein by reference.
14.10 Severability. If any provision of this Agreement or application thereof to any person or situation
shall to any extent, be held invalid, or unenforceable, the remainder of this Agreement, and the
application of such provisions to persons or situations other than those as to which it shall have been
held invalid or unenforceable, shall not be affected thereby, and shall continue in full force and affect,
and be enforced to the fullest extent permitted by law.
14.11 Governing Law. This Agreement shall be governed by the laws of the State of Florida with
venue lying in Broward County, Florida.
14.12 Extent of Agreement. This Agreement represents the entire and integrated agreement between
the CITY and the CONTRACTOR and supersedes all prior negotiations, representations or
agreements, either written or oral.
104.13 Waiver. Failure of the CITY to insist upon strict performance of any provision or condition of this
Agreement, or to execute any right therein contained, shall not be constructed as a waiver or
relinquishment for the future of any such provision, condition, or right, but the same shall remain in full
force and effect.
14.14 Disputes. Any claim, objection, or dispute arising out of the terms of this Agreement shall be
litigated in the Seventeenth Judicial Circuit Court in and for Broward County.
14.15 Attorneys' Fees. In the event that either party brings suit for enforcement of this Agreement, the
prevailing party shall be entitled to attorney's fees and court costs in addition to any other remedy
afforded by law.
14.16 Protection of City Property. At all times during the performance of this Contract, the
CONTRACTOR shall protect the CITY's property from all damage whatsoever on account of the work
being carried on under this contract.
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IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and
year first written above.
OTTEST: CITY OF DANIA BEACH, FLORIDA =
A municipal corporation
By: -
Charlene Joh o P Jury
Acting City Cler ayo C missi
Approved as to form nd correctness: By:
J Nunemaker
n cting City Manager
0
Thom s A bro, City Attorney
HINES LANDSCAPING, INC.
A Florida corporation
By:
Richard Waddick
Executive Vice-President
STATE OF FLORIDA)
COUNTY OF BROWARD)
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments,
4 kro !1da
onally appeared Richard Waddick, as Executive Vice-President of Hines Landscaping, Inc., a corporation and acknowledged execution of the foregoing Agreement as the proper official of
said corporation, for the use and purposes mentioned in it and affixed the official seal of the
corporation, and that the instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the State and County
aforesaid on this day of 12001.
Notary Public
My Commission Expires:
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GROUNDS MAINTENANCE
A. General Conditions
1. The. City of Dania Beach is seeking sealed bids to establish a contract to supply all labor,
. equipment and material to maintain designated areas within the City limits. These areas are to
collectively be called Dania Beach Grounds Maintenance Areas. The term of this contract shall
be for an initial period of two years. The City reserves the right to renew this contract 60 days
prior to expiration for two (2). additional two (2) year periods based on the contractor's
acceptable.level of performance and approved funding by the City Commission. The successful
bidder shall supply a Performance Bond for 110% of the Contract Price made payable to the City
of Dania Beach within five (5) days of notification of award of contract.
2. Bidders are required to submit, as an addendum to their bid, a statement of work experience,
number of personnel employed, inventory of existing equipment that will be dedicated to this
project and a minimum of five (5) references of current contracts with phone numbers and
.contact persons. Bidders shall provide information only as it relates to work specified in this
contract. Failure to provide this information will be considered sufficient for denial of
consideration in award process. The City will evaluate the equipment and personnel to be
utilized by each bidder when evaluating bids received. Due to the scope of work of this project a
minimum number of persons shall be dedicated to this contract on a full time basis.
3. Contractor must comply with the City of Dania Beach Ordinance, which requires all contractor's
employees to be American citizens or properly documented aliens. The contractor shall be fully
responsible for the performance of his company and completion of all work as outlined in these
• specifications. The contractor shall employ sound horticulture practices and methods standard to
the industry and compatible with direction supplied by the Public Works Division of the City of
Dania Beach Department of Utilities / Public Works. Supervision of personnel shall be
conducted in a competent and professional matter. Contractor or Subcontractor doing tree
pruning or supervisor must comply with Dania Beach City Code Chapter 26, Article III, Section
26-32, requiring firm or person to be a member in good standing with the "National Arborist
Association" and Section 26-35, Definitions. Contractor must provide proof of certification by,
or acceptance of, persons or firm by the "National Arborist Association."
4. All areas are to be maintained in a condition acceptable to the Director of Utilities / Public Works
or his designee. All work to start no earlier than 7:00 a.m. No work shall be done after sunset or
on Sunday without specific instructions from this office.
5. Personnel are required to wear a safety vest at all times while working. Proper safety signage (A
frame signs), such as " Men Working Ahead", cones, flagmen or other warning devices shall be
used to alert motorists of work in the area. All signs shall be temporary and must be in
accordance with the Florida Department of Transportation's manual on uniform traffic control
devices and safe practices. OSHA standard shall be utilized where applicable.
6. Any damage to the roads, facilities, services, utilities, irrigation systems including heads or
vegetation caused by the action of the contractor shall be repaired or replaced at the expense of
the contractor to the satisfaction of the Public Works Division of the City of Dania Beach.
Failure to restore said property immediately following damage will result in a deduction of
appropriate charge for labor, material, and equipment use or rental by the Public Works Division
to restore the property to its original condition. The amount of this charge to be derived by the
Public Works Division.using cost standards commensurate.with actual expense incurred.
7. All cutting schedules will be submitted monthly prior to cutting with the Division of Public
Works on the day each cutting is to start and the day following the inspection of areas by
contractors designated personnel. Contractor and key personnel shall be available by telephone or
pager during the hours of 7:00 a.m. to 5:00 p.m. to discuss field observations, deficiencies, or
other matters pertaining to the contract. The Public Works Supervisor or designee, shall be
liaison between the contractor and the City regarding the adherence to specifications as outlined.
Meetings will be scheduled on a monthly basis to maintain understanding of the scope of work
involved.
B. EQUIPMENT
All equipment shall be maintained in an efficient and safe operating condition while performing work
under this contract. All trucks and trailers shall have appropriate signage denoting company name
affixed at all times while in use. If equipment does not contain proper safety devices and/ or is being
operated in an unsafe manner, the City shall direct the Contractor to remove such equipment until the
deficiency is corrected to the satisfaction of the City of Dania Beach. The contractor shall be
responsible and liable for injury to persons and property caused by the operation of the equipment.
C. SAFETY INSPECTION
The contractor shall complete a monthly safety checklist of all areas covered by this bid. Inspection
items shall include, but not be limited to, damaged fencing and sidewalks, graffiti, holes in the turf
and around sprinklers, illegible signs, broken benches, as well as dead trees and plants.
• **NOTE** B b y submitting a bid, the bidder acknowledges that he or she is familiar with the sites and
the scope of work prior to submitting a bid. The City reserves the right to remove specific locations
on a temporary or pernianent basis, as may be required at the City's discretion. This removal will
reduce the invoice amount by a percentage of the amount bid for the entire project or the specific
amount proposed for the specific location on the next invoice submitted for payment. This
Department shall derive the percentage used. Failure of bidder to be familiar with the service anc
maintenance requirements of a project of this size and complexity does not relieve the contractor o
the responsibility for completion of all required services.
D. SCOPE OF WORK
1. Contractor shall maintain the contractually covered grass and landscaped areas at the prescribe(
frequency rate with conventional production style, mowing and lawn maintenance equipment
Exceptions to the specified schedule shall be granted by the Supervisor of Public Works or hi
designee. The City of Dania Beach has and is continuing to upgrade the landscaping throughou
the City. Special care is to be provided to these areas with due diligence given to the care an,
maintenance of these areas which include but not limited to SW and NW 41h Aves, Griffin Rc
NW 10`h ST, Dania Beach Blvd, Federal Hwy, and the whole Beach area including the bend at th
entrance.
2. Contractor shall fertilize all grass areas twice a year in March and October with an NPK 16-4-
with no less than 2% water insoluble nitrogen and 40% organic filler. Shrubs and trees to t-
3
fertilized three times a year in March, June and November with an 8-10-10 fertilizer. Fertilizer
for palm trees will be of the following composition: Palm special. 12-5-12. with slow release
potassium applied three times per year -in March, June and November. Manufacturer's
recommended rate of application will apply for all compositions. The chemical composition of
the fertilizer must be approved prior to application to check for appropriate trace minerals.- The
Supervisor of Public Works must be notified at least 24.hours prior to application of fertilizer for
verification of use and type. Fertilization, including provision of the fertilizer, is to be considered
a part of the maintenance function in its entirety..All areas must be mulched with a quality red
mulch as designated by the Supervisor of Public Works once a year in October. Regular
remulching will be done by the City.
3. Upon arrival at a job site for the cutting operation, the Contractor shall immediately survey the
area to remove all litter, glass, rocks, dead foliage and debris subject to becoming a projectile if
engaged by a mower. All grass clippings, vegetative trimmings and existing overburden shall be
blown from the street and walk areas on the same day maintenance is performed prior to leaving
the site and must be bagged or vacuumed. Raking of leaves and other debris shall be performed
at the base of shrubbery and all others areas to maintain a neat and aesthetic appearance.
Contractor shall, at his own expense, remove and properly dispose of all waste materials from the
maintenance operation. Debris is not to be blown into streets or onto a pedestrian pathway.
Pathways and sidewalks shall be blown clear or swept prior to leaving the site.
4. Contractor shall trim all hedges and shrubs to a uniform height during each site visit. Hedge
material located in the median shall be trimmed to not exceed three (3) feet in height unless
otherwise directed.
5. Tree trimming shall be required in all areas. Trees shall be trimmed to a minimum height of 8 ft.
Tree suckers (water sprouts) are to be removed as they grow. The Contractor shall trim all
overgrowth where it obstructs or restricts sight distance view of vehicles, i.e. limbs branching
into the roadway from the median or swale, or landscaping taller than 30".' Contractor shall also
be responsible for removing limbs from the roadway that emanate from areas under contract.
The Contractor shall be alert to remove traffic hazards or unsafe conditions caused by tree limb
obstruction during each site visit. Dead palm fronds shall be cut and disposed of along with daily
trash pickup in addition to normal maintenance frequencies. Any possible variation to this will
be addressed on an individual basis by the Supervisor of Public Works.
6. Edging shall be done along all sidewalks, curbs, blacktop, walkways, asphalt paths and road
edges with a gas operated edger during each site visit. Grass shall also be edged back where it
encroaches upon the street from the swale or other areas. Edged material shall be swept and
collected for disposal by the Contractor.
7. Weeding shall include, but not limited to, large grass areas, ornamental beds, base of shrubbery
and hedges, sidewalks, curblines and any other areas weeds exist including tongue end of medians
that are devoid of grass. Weeds shall be manually pulled during each site visit to prevent an
unsightly appearance caused by their presence. All tree beds are to be completely clear of weeds
at all times.
8. Weedeating shall be done around all fixed objects exposed in the turf including, but not be
limited to, all irrigation heads, trees, poles/posts or any other fixtures found in such settings
Weedeating shall be done with string trimmers or herbicides. The type of herbicide must be
4
approved by the Department in advance of use. The-Contractor shall be responsible for replacing
any damaged foliage caused by the use of herbicides. Herbicide use, including provision of the
herbicide, is to be considered a part of the maintenance function in its entirety. When using
string trimmer,' weedeating shall be done so that trees are not girded. The Contractor shal
establish a ring around each tree with herbicide to preclude girding.
9. Evidence of insects shall be brought to the attention of the designee. The Contractor shall be responsible for supplying and applying res c of ede land ic Works o�
p fungrctdf
on an as needed basis and the cost shall be factored in the bid. The use of chemicals must bf
approved by this office. Signs shall be posted alerting the public of pesticide.application. Thf
Contractor shall be responsible for the treatment of fire ants at all times and locations noted b3
the Contractor or the City. All fire ant mounds are to be treated regularly with a granular
insecticide. Provision of granular insecticide is the responsibility of the Contractor.
10. The Contractor shall inform the City`s designee of any immediate safety hazard or vandalise.
(including graffiti) upon discovery in the field. The Contractor shall contact the City to apply
barricades where hazards exist to safeguard the area until the situation can be corrected. The
Contractor shall fill any holes found constituting a hazard.
11. Because of the importance of the irrigation system the City does constant maintenance an(
adjustments. It is the intent that the Contractor shall be responsible for reporting any damage o
problems found with the irrigation system immediately. Inspections or tests with a CIO
representative on site shall be done weekly and a complete inspection with both the Contracto.
representative and City representative on site shall be done monthly. The City shall repair al
damage done by contractor to the irrigation system and incurred expenses will result in
deduction from payment to the Contractor. Damage found by a City inspection and not reporte(
® by the Contractor shall be assumed Contractor's responsibility and appropriate repair deduction
will be made. As new areas are added to the contracted area, contractor shall assume samt
responsibility for the irrigation system.
12. Location of City irrigation systems:
A) Water Plant
B) City Hall
C) Both Cemeteries
D) Federal Highway
E) Dania Beach Blvd
F) Fire Station Complex
G) NE 1 st Ave
H) SW &NW 4th Aves
D NW 10th St.
J) All Parks
K) I.T. Parker Center
L) Griffin Rd
M) I-95/Griffin Rd Interchange
13. Mowing shall be done to a height of three inches (3"). The Contractor shall mow all grass at V
following intervals: April 1 through November 30, once every 07 calendar days; from Deceml
1 to March 31, once every 14 calendar days, for a total of 43 cuts except for areas noted
requiring less frequent maintenance. Areas requiring less frequent maintenance shall
5
considered as re uirin9 once a month maintenance. This schedule shall be modified by the
Supervisor of Public Works to-either increase or decrease the number of cuttings per year. If, ir.
the opinion of the City, a'modification due to abnormal conditions is deemed necessary.
Contractor shall be notified as far in advance as'reasonably possible of maintenance requiremen�
changes.
® 14. To be included in the total
price shall be a $10,000.00 contingency in the event that addihona
services are found necessary during the contract year.
15. Delittering, trash pickup and disposal in all contracted areas shall be done on a daily basis by the
contractor with no additional expense occurred by the City. Contractor shall be required to have
a minimum of five (5) people in cutting area daily, five(5) days a week, full time.
16. The Contractor shall supply and apply pesticides to the grass, ground cover, shrubbery, trees anc
palms to control chinch bugs, armywonns, sod webworms, mole crickets, anthills, royal palrr�
bugs and other pests.
17. Weed control in turf grass will be accomplished by spraying herbicides in open turf areas wherf
there is no danger of accidental application that may damage surrounding trees, shrubbery.
ground cover or other vegetation. Areas containing weeds must be removed by hand if herbicidf
spraying would result in' damage to surrounding vegetation. It is imperative that all safetN
requirements in dispersing herbicides be carefully followed. Contractor should obtain copies o-1
instructional material on herbicide application, which are available at the County Agricultura
Extension Service in Davie. Any applicator should be thoroughly familiar with its contents foi
personal and public safety. All pesticide application classified as restrictive use shall be carriec
out by a certified applicator or under the supervision of a certified applicator.
® 18. The Applicator must be a certified Pest Control Operator and hold a Lawn nand Ornamenta
Certificate issued by the Department of Health and Rehabilitative Service, Entomology Service
Division. It is also required that when applying any insecticides to areas of heavy pedestriai
traffic, such as around the Administration Building, spray application warning flags be clearl,
displayed to designate said areas.
E. PAYMENTS
1. Payments for work shall be authorized upon successful completion of all necessary service. Th
Contractor is to notify the Division of Public Works office by 9:00 a.m. of the followin
workday regarding work areas completed. Following such notice, the City shall inspect th
maintenance area indicated within 24 hrs. If the Contractor's performance does not shoN
completion of maintenance items previously described, the City shall request corrective action b
taken immediately at no charge to the City. If deficiencies are not rectified within one (1
calendar day, the City Public Works Division may, at its option, perform the necessar
maintenance function and deduct the cost of this service from the invoice supplied by th
Contractor.
2. Payment to be made in monthly amounts.
6
. r. r.r�uti�iVly Ur' lEitlls
The City, at its discretion, reserves the right to inspect any/all bidder facilities to determine their
capability of meeting*therequirements for the contract. Also, price, responsibility and responsiveness
of the bidder, the financial position, experience, staffing, equipment, materials, references and past
history of service to the City and/or to other units of State and/or Local Governments in Florida, will
be taken into consideration in the award of the contract.
G. UNIFORMS
The Contractor will provide a uniform service for all maintenance employees. The uniform service
must be equal to, or better than, the uniform service and style provided to maintenance employees of
the City of Dania Beach. The uniform service will include laundering, repairs, pressing, replacement,
spot removal, insignias and name tags. The Contractor's employees must wear the uniform in an
acceptable standard. Employees will wear a freshly laundered uniform daily. Uniforms that are
soiled, stained, torn, disheveled or in any way ill fitting or unsightly, will be replaced by the
Contractor. The uniform will have identification insignia and a name badge of a type and style,
which must be approved by The Director of Public Works. The Contractor's employee uniform will
consist of shirts and trousers of coordinated colors acceptable to the City.
The Contractor's supervisor and assistant supervisor will wear uniforrns consisting of the same color
trousers as specified for the Landscape Maintenance Staff and shirt of a different color than staff to
signify their supervisory position. Company identification and name badge requirements shall be the
same as for other employee uniforms.
® Belts and leather shoes, or boots and socks will be standard for all of the Contractor's employees.
Shoes and boots must comply with the current OSHA and ANSI standard. Failure of an employee to
wear the approved uniform in a proper manner or the wearing of sneaker, track'shoes, sandals or any
other non-specified foot covering during work hours, will be cause for the City to require removal of
the employee from City property.
D.O.T. approved orange highway safety vests will be provided each employee by the Contractor.
Employees will not be allowed to work along public thoroughfares without a safety vest.
The City will expect each new employee to be equipped with a complete uniform issued within the
(10) working days of the date of employment.
,Contractor shall continue maintenance of all contracted areas upon expiration of contract, if not
extended, until City Commission awards new contract bid.
7
v
P2Ndv 74 MP4 P
Class I Pruning, a/k/a Fine Pruning - Removal of dead, dying and diseased branches. If
• necessary branches up to a 2-inch caliper can be removed. This is a small growing tree
and usually does not need any major pruning.
The following will fall under Class I Pruning:
Callistemon rigidus (Upright Bottlebrush)
Class II Pruning, a/k/a Medium Pruning - Removal of all dead, dying, diseased
branches. Removal of any objectionable and weak branches. Trees are to have all
branches and foliage removed to a clear height of 8 foot. Removal of limbs up to I inch
in caliper.
The following will fall under Class II Pruning:
Bucida buceras (Black Olive)
Bischoffia javanica (Toog)
Tabebuia heterophylla/chrysantha (Pink and Yellow Tabebuia)
Quercus virginiana (Live Oak)
Mahoganil Swetenia (Mahogany)
Delbergia sissoo (Rosewood)
i
8
%-143b' III "-un"n , alma %-OarSe Pruning - Removal of all dead, dying, diseased
branches. Removal of any objectionable and weak branches. Trees are to have all
branches and foliage removed to a clear height,of 10 foot. Removal of limbs u to 2
inches in caliper. P
The following will fall under Class III Pruning:
g
Acacia auriculiformis (Earleaf Acacia)
Bauhinia blakenana (Hong Kong Orchid Tree)
Pongamia pinnata (Pongam)
Class IV Pruning, a/k/a Cutting Back or Drop Crotch Pruning - All Ficus trees 20 foot
plus are allowed to have a reduction in canopy, providing none of the trees are hatracked.
An overall reduction up to 26% is acceptable. Removal of all dead, dying diseased
branches. All foliage branches and/or limbs hanging below 10 foot are to be removed.
The following will fall under Class IV Pruning:
Ficus benjamina (Weeping Ficus)
Banyon (Ficus species) (crossbreed)
Pruning of Palms - Removal of brown fronds, removal of seed clusters. Using your
watch as a guideline, no fronds are to be removed above the 9 o'clock and 3 o'clock
horizontal line. The Coconut Palm shall include de-nuttingregularly.
(See picture) g y
The following will fall under Pruning of Palms:
Sabal palmetto (Sabal)
Washington robusta (Washington Palm)
Syagrus romanzoffiana (Queen Palm)
Cocos nucifera (Coconut Palm)
*****Any limbs and/or branches that become broken because of vehicular damage must
be removed immediately. The City and the Contractor will keep each other informed of
any hazardous branches that may occur from vehicular movement. *****
***** Storm damaged trees will be dealt with on an as needed basis. *****
9
LOCATION OF WORK - gM # DANIA pW 01-01
THE FOLLOWING AREAS ARE TO BE CONSIDERED "DANIA BEACH
GROUNDS MAINTENANCE"
ITEMS 1-8) PARKS AND ALL AREAS IN PARKS UP TO EDGE OF
SURROUNDING ROADS ARE TO BE INCLUDED FOR,MAINTENANCE
ITEM 9) I. T. PARKER CENTER - ALL GROUNDS AREAS AROUND BUILDING
TO EDGE OF FRONT PARKING LOT
ITEM 10) BEACH - ALL TREES, SHRUBS, GRASS, ETC. AROUND PARKING
AREA INCLUDING AROUND FOOD STAND AND TREES AND SHRUBS AT END
OF DANIA BEACH BLVD. GOING INTO BEACH ON HILL, ETC.
ITEMS 11-14) PUBLIC BUILDINGS AND INCLUDE ALL GROUNDS AREAS UP
TO EDGE OF SURROUNDING ROADS.
ITEM 15) DANIA BEACH BLVD. MEDIANS AND RIGHT-OF-WAYS FROM
FEDERAL HWY. TO BRIDGE SKIPPING BUSINESS FRONTS.
ITEM 16) FEDERAL HWY. RIGHT-OF-WAYS FROM SHERIDAN ST. TO NEW
GRIFFIN ROAD SKIPPING BUSINESS AR
EAS BUT INCLUDING HEDGES AND
TREES FROM DANIA BEACH BLVD. TO NE/NW 1ST STREET AND ALL
ALEXANDER PALMS ALONG FEDERAL HWY.
ITEM 17) STIRLING ROAD FROM FEDERAL HIGHWAY TO BRYAN ROAD,
BOTH SIDE RIGHT-OF-WAYS AND MEDIANS, AND FROM BRYAN ROAD TO
NW 18TH AVE - MEDIANS AND RIGHT-OF-WAY NORTH SIDE ONLY.
ITEM 18) EMPTY LOT EAST OF JAI ALAI BETWEEN DANIA BEACH BLVD. AND
NE 2ND STREET.
ITEM 19) SW 53P-D CT - SOUTH SIDE SWALE FROM ANGLERS AVE
(RAVENSWOOD RD) TO SW 31ST AVE AND THEN NORTH ON 31ST DOING EAST
SIDE SWALE AREA ALONG CANAL
ITEM 20) NEW GRIFFIN ROAD/NW 10TH ST - FROM FEDERAL HIGHWAY TO SW
35' AVE RIGHT-OF-WAY AND MEDIANS AND BOTH SIDES OF BUFFER WALL
ALONG NW 10TH ST BUT SKIPPING NORTH SIDE OF NEW GRIFFIN FROM
FEDERAL HWY TO BRIDGE ALSO ALL LANDSCAPED AREA AROUND I-95 /
GRIFFIN RD INTERCHANGE INCLUDING BRIDGE SIDES AND FENCED AREA
ON NORTHWEST CORNER.
10
ITEM 21) NE 2ND ST FROM NE 3`d AVE TO CHURCH - NOR
WAY TH.SIDE RIGHT-OF-
ITEM 22) SW 30`h AVE - SMALL SWALES BOTH SIDES OF SET PLUS LOT
ON SW CORNER OF SW 30TH AVE AND SW 45TH ST AND NEW
ON EAST SIDE OF 30TH AVE BRIDGE BOATERS PARK
ITEM 23) SW 4TH AVE FROM SHERIDAN ST TO STIRLING ROAD - WE
RIGHT- OF WAY UP TO AND INCLUSIVE OF TREE LINE ST SIDE
ITEM 24) SW 4TH AVE FROM SW 1ST ST TO DANIA BEACH
NW 4TH AVE TO OLD GRIFFIN.ROAD - EAST SIDE RIGHT-OF WAY COMING
UP TO AND
INCLUSIVE OF TREE LINE
ITEM 25) PHIPPEN ROAD FROM SHERIDAN ST TO SW IOTH ST - EAST SIDE
RIGHT- OF-WAY, PLUS RIGHT-OF-WAY IN FRONT OF EMPTY LOT EAST SIDE
OF 700 BLOCK E
ITEM 26) SE 5TH AVE FROM SHERIDAN ST TO DANIA BEACH BLVD - EAST
SIDE RIGHT- OF-WAY SKIPPING IMPROVED LOT FRONTS
ITEM 27) NE 7`h AVE RIGHT-OF-WAY FROM TAYLOR LANE TO NORTH
® APPROXIMATELY 300 FT, AND RIGHT-OF-WAY FROM CANAL NORTH OF
TAYLOR ROAD TO ELLER DRIVE
ITEM 28) INLET RD - SOUTH SWALE AROUND LAKE TO 31ST AVE - EAST
SWALE TO DEVELOPED PROPERTIES, THEN LAGOON RD - WEST SWALE IN
FRONT OF UNDEVELOPED PROPERTIES
ITEM 29) GULFSTREAM ROAD FROM NORTH END OF TRAILER PARK TO NE
2ND ST - EAST SIDE RIGHT-OF-WAY.
ITEM 30) NW 1ST ST FROM NW 4TH AVE TO BRYAN ROAD - SIDEWALK AREA
INCLUDING HEDGES AND TREES.
ITEM 31) EAST & WEST CEMETERIES INCLUSIVE TO EDGE OF BORDERING
ROADS
ITEM 32) LIFT STATIONS - #2 AT SE 2ND AVE AND SE 4TH TERR, #4 AT SE 5TH
AVE IN WATERMARK, #7 IN MODELLO PARK BOUNDARIES, #1 1 ON TAYLOR
LANE AND #12 ON NW 7TH A`rE
II
INSURANCE REQUIREMENTS
THE CONTRACTOR SHALL NOT COMMENCE WORK UNDER THIS CONTRACT UNTIL HE
HAS OBTAINED ALL INSURANCE REQUIRED UNDER THIS PARAGRAPH AND SUCH
INSURANCE HAS BEEN APPROVED BY THE RISK MANAGER OF THE CITY NOR SHALL THE
CONTRACTOR ALLOW ANY SUBCONTRACTOR TO COMMENCE WORK ON HIS SUB-
CONTRACT UNTIL ALL SUCH INSURANCE REQUIRED OF THE SUBCONTRACTOR HAS
BEEN OBTAINED AND APPROVED.
CERTIFICATES OF INSURANCE, REFLECTING EVIDENCE OF THE REQUIRED
INSURANCE, SHALL BE FILED WITH THE RISK MANAGER PRIOR TO COMMENCEMENT OF
WORK. THESE CERTIFICATES SHALL CONTAIN A PROVISION THAT COVERAGE
AFFORDED UNDER THESE POLICIES SHALL NOT BE CANCELED UNTIL AT LEAST THIRTY
(30) DAYS PRIOR WRITTEN NOTICE HAS BEEN GIVEN TO THE CITY. POLICIES SHALL BE
ISSUED BY COMPANIES AUTHORIZED TO DO BUSINESS UNDER THE LAWS OF THE STATE
OF FLORIDA. POLICYHOLDERS AND FINANCIAL RATINGS SHALL BE NO LESS THAN "A"
AND CLASS X RESPECTIVELY IN THE LATEST ADDITION OF `BESTS KEY RATING GUIDE",
PUBLISHED BY A.M. BEST GUIDE.
INSURANCE SHALL BE IN FORCE UNTIL ALL WORK REQUIRED TO BE PERFORMED
UNDER THE TERMS OF THE CONTRACT IS SATISFACTORILY COMPLETED AS EVIDENCED
BY THE FORMAL ACCEPTANCE BY THE CITY. IN THE EVENT THE INSURANCE
CERTIFICATE PROVIDED INDICATES THAT THE INSURANCE SHALL, TERMINATE AND
LAPSE DURING THE PERIOD OF THIS CONTRACT, THEN IN THAT EVENT, THE
CONTRACTOR SHALL FURNISH, AT LEAST THIRTY (30) DAYS PRIOR TO THE EXPIRATION
OF THE DATE OF SUCH INSURANCE, A RENEWED CERTIFICATE OF INSURANCE AS PROOF
THAT EQUAL AND LIKE COVERAGE FOR THE BALANCE OF THE PERIOD OF THE
CONTRACT AND EXTENSION THEREUNDER IS IN EFFECT. THE CONTRACTOR SHALL NOT
CONTINUE TO WORK PURSUANT TO THIS CONTRACT UNLESS ALL REQUIRED
INSURANCE REMAINS IN FULL FORCE AND EFFECT.
THE CONTRACTOR SHALL HOLD THE CITY OF.DANIA, FLORIDA, THEIR AGENTS, AND
EMPLOYEES HARMLESS ON ACCOUNT OF CLAIMS FOR DAMAGES TO PERSONS,
PROPERTY OR PREMISES ARISING OUT OF THE OPERATIONS TO COMPLETE THIS
CONTRACT AND SPECIFICALLY NAME THE CITY AS AN ADDITIONAL INSURED UNDER
THEIR POLICY.
THE CITY RESERVES THE RIGHT TO REQUIRE ANY OTHER INSURANCE COVERAGE IT
DEEMS NECESSARY DEPENDING UPON THE EXPOSURES.
0
12
REQUIRED INSURANCE
I. COMPREHENSIVE GENERAL LIABILITY INSURANCE TO COVER LIABILITY, BODILY
INJURY, AND PROPERTY DAMAGE. EXPOSURES TO BE- COVERED ARE: PREMISES,
OPERATIONS, PRODUCTS/COMPLETED OPERATIONS, AND CERTAIN CONTRACTS.
COVERAGE MUST BE WRITTEN ON AN OCCURRENCE BASIS, WITH THE FOLLOWING
LIMITS OF LIABILITY:
A) BODILY INJURY
1.) EACH OCCURRENCE $1,000,000.00
2) ANNUAL AGGREGATE $1,000,000.00
B) PROPERTY DAMAGE
1) EACH OCCURRENCE $1,000,000.00
2) ANNUAL AGGREGATE $1,000,000.00
C) PERSONAL INJURY
1) ANNUAL AGGREGATE $1,000,000.00
2. WORKERS COMPENSATION INSURANCE SHALL BE MAINTAINED DURING THE LIFE
OF THE CONTRACT TO COMPLY WITH THE STATUTORY LIMITS FOR ALL EMPLOYEES,
AND IN THE CASE ANY WORK IS SUBLET, THE CONTRACTOR SHALL REQUIRE THE
SUBCONTRACTORS SIMILARLY TO PROVIDE WORKERS COMPENSATION INSURANCE
FOR ALL THE LATTER'S EMPLOYEES UNLESS SUCH EMPLOYEES ARE COVERED BY THE
PROTECTION AFFORDED BY THE CONTRACTOR. THE CONTRACTOR AND HIS
SUBCONTRACTORS SHALL MAINTAIN DURING THE LIFE OF THIS POLICY EMPLOYERS
LIABILITY INSURANCE. THE FOLLOWING LIMITS MUST BE MAINTAINED:
A) WORKERS COMPENSATION STATUTORY
B) EMPLOYERS LIABILITY - $500,000.00 PER OCCURRENCE
3. COMPREHENSIVE AUTO LIABILITY
A) BODILY INJURY
1) EACH OCCURRENCE $1,000,000.00
2) ANNUAL AGGREGATE $1,000,000.00
B) PROPERTY DAMAGE
1) EACH OCCURRENCE $1,000,000.00
2) ANNUAL AGGREGATE $1,000,000.00
COVERAGE SHALL INCLUDE OWNED, HIRED, AND NON-OWNED VEHICLES.
13
CITY OF DANIA BEACH
100 W DANIA BEACH BL VD
DANIA BEACH, FL 33004
BID PROPOSAL FORM
In accordance with the"Notice to Bidders" titled "Landscaping and Grounds Maintenance
Services" for bids to be received by 3:15 p.m. on August 23, 2001, which is attached hereto and
made a part hereof, the undersigned Bidder proposes the following:
Contract cost - per year, per bid specs:
(Note Inactive Areas - please quote for possible future inclusion)
1) FROST PARK 7,800.00
2) C. W. THOMAS PARK
8,900.00
3) MEI I PARK
18,900.00
4) CHE-STER 13YRD PARK
2,400.00
5) MULLIKIN PARK
2,460.00
6) TIGERTAIL PARK
$ INACTIVE $1 ,860.(
7) MILDRED JONES PARK 4,770.00
8) N W 10"' ST PARK
10,000.00
9) I.T. PARKER CI N l ER
3,400.00
10) BEACH
EXHIBIT "Bil $ 5,250.00
i
11) WATER PLANT
$ 6,830.00
12) CITY HALL
$ 6,300.00
13) FIRE STATION/CHAMBER AREA
$ 6,300.00
14) BOISEY WAITERS CENTER
$ 1,160.00
15) DANIA BEACH BLVD.
$ 11,400.00
16) FEDERAL HIGI-IWAY
4,800.00
17) STIRLING RD
18) FIELD BETWEEN DANIA BEACH BLVD. AND NW 2" ST.
® JUST EAST OF DANIA .JAI - ALAI
$ 1,200.00
19) SW 53"" CT AND SW 31"' AVE.
2,700.00
20)NEW GRIFFIN ROAD INCLUDING NW 10"' ST.
8,600.00
21) NE 2ND ST.
$ 1 ,250.00
22) SW 30"' AV (BOAT PARK INACTIVI_
780.00 ;.
23) S\\' 4'" AVL. FROM SHERIDAN ST. TO S-1-11ZLING RD
$ 2,890.00
24) SW &, N\\1 4"' AVL. FROM S\\' 1" S I . TO OLD GI:IF. RD
2 ,890.00 S
25) I'I-Ill'I'lN RD 840.00
S
26) SL 5''' A\1F
$ 1,640.00
27)NE 7T'{ AVE. /TAYLOR LANE
$ INACTIVE $270.0(
28) INLET RD / SW 31 ST AVE/ LAGOON RD
$ 770.00
29) GULFSTREAM RD
$ 770.00
30) NW 1ST ST.
$ 1,900.00
31) EAST & WEST CEMETERIES
$ 26,000.00
32) UTILITIES LIFT STATIONS
860.00
CONTINGENCY
$10,000.00
TOTAL ACTIVE $ 165,660.00
TOTAL, INACTIVE $ 2,130.00
STATE OF FLORIDA)
COUNTY OF 13ROWARD)
Submitted this a 3 day of A UG U S T' 12001.
Company Name: Hines Landscaping Inc.
Address: 5251 S.W. 106th Ave. Ft. Lauderdale, F1
(954) 434-5669
Telephone: -
Richard Waddick >C
Printed name of company representative nature of company representative
i
Ex. Vice President
Title
Sworn to and subscribed before me this —aL day of 2001,by
" who is(personally known or showing identification).
and (did/did not)take an oath_
Not y Public.
jerPkii, ROSANN M HOFEMANN
MY OOMMISSION d cc miss
y? s FXpIRES:Oct 19,2003
18003NOT RY FL.Nowy swy"&Bondng Co.
HINES LANDSCAPING, INC.
EQUIPMENT/VEHICLE LIST
DESCRIPTION OF ITEM SERIAL NUMBER
MOWER 36"SCAG 2584
MOWER 36" SCAG FB4604351412
MOWER 52" SNAPPER 55145818
MOWER 60" ZTR
MOWER 61" SCAG 27470689
MOWER 61" SCAG 2716869766
MOWER 72" JOHN DEERE F1145
MOWER DIXIE CHOPPER 9921747
MOWER DIXIE CHOPPER 9921771
MOWER DIXIE CHOPPER 9921853
MOWER DIXIE CHOPPER 283 515971
MOWER 21" SNAPPER FC150VFS21
MOWER 36" SCAG WALKER HYDRO 6230155
MOWER 36" SCAG WALKER HYDRO 6231058
MOWER 52" SCAG WALKER HYDRO 5190105
MOWER 60" DIXIE CHOPPER 1029813
MOWER 60" DIXIE CHOPPER 1029802
MOWER 36" SNAPPER HYDRO 55145517
MOWER 36" SNAPPER HYDRO 45850042
MOWER 61" SNAPPER ZTR 8556482
MOWER DIXIE CHOPPER TWIN 25 HP/72 IN. 9921679
MOWER SCAG 61" 27470389
KUBOTA 4WD TRACTOR-72"attachment
EDGER(MODEL FC75) STICK 41258007
EDGER(MODEL FC75) STICK 242010375
EDGER (MODEL FC75) STICK 245048863
EDGER(MODEL LE260) STICK SHINDAIWA 9077324
EDGER(MODEL LE260) STICK SHINDAIWA 9077345
EDGER (MODEL LE260) STICK SHINDAIWA 39932
EDGER(MODEL LE260) STICK SHINDAIWA 0060939
EDGER (MODEL LE260) STICK SHINDAIWA 0071153
EDGER (MODEL LE260) STICK SHINDAIWA 0071154
EDGER STIHL(FC75) 245048833
EDGER STIHL(FC75) 340842829
EDGER SCHINDAIWA 5006969
EDGER SCHINDAIWA LE260 0029643
EDGER SCHINDAIWA LE260 0029644
EDGER SCHINDAIWA LE260 0029662
EDGER STIHL 235298769
EDGER STIHL FC75 242010724
HEDGETRIMMER 30" (HT20-30) 80722776
HEDGE TRIMMER 30" (HT20-30) 9101847
HEDGE TRIMMER 40" SCHINDAIWA 16347
HEDGE TRIMMER 40" SCHINDAIWA 9052816
HEDGE TRIMMER 40" SCHINDAIWA 9057840
HEDGE TRIMMER 40" SCHINDAIWA (HT 230) 9057309
HEDGE TRIMMER 40" SCHINDAIWA (HT 230) 9080538
HEDGE TRIMMER 40" SCHINDAIWA(HT 230) 9091403
HEDGE TRIMMER 40" SCHINDAIWA (HT 230) 0087754
i
HEDGE TRIMMER 40"SCHINDAIWA(HT 230) 0087741
HEDGE TRIMMER ARTICULATOR STIHL 243137269
HEDGE TRIMMER 30" SCHINDAIWA 7121582
HEDGE TRIMMER 40"SCHINDAIWA 8114017
HEDGE TRIMMER 40" SCHINDAIWA(HT230-40) 9101637
TRIMMER 27cc T270 0088772
TRIMMER 27ccT270 0078523
TRIMMER 27cc T270 0078653
TRIMMER 27cc T270 0088773
TRIMMER 27cc T270 0078524
TRIMMER 27ccT270 0078654
WEEDEATER FS 85 R STIHL 24218762
WEEDEATER SHINDAIWA 27.22CC 9058291
WEEDEATER SHINDAIWA 27.22CC 9058298
WEEDEATER SHINDAIWA 27.22CC 9058703
WEEDEATER SCHINDAIWA(T 276) 9105676
WEEDEATER SCHINDAIWA 27CC (T270) 7012998
WEEDEATER SCHINDAIWA 27CC (T270) 7012999
WEEDEATER SCHINDAIWA 6255536
WEEDEATER SCHINDAIWA T268 45311
WEEDEATER SCHINDAIWA T268 33756
WEEDEATER SCHINDAIWA T268 9070955
WEEDEATER SCHINDAIWA T268 901819
WEEDEATER STIHL 240822008
WEEDEATER STIHL 235425924
WEEDEATER STIHL FS83 237742716
WEEDEATER STIHL FS83 241795955
WELDER LINCOLN ARC 916
BLOWER 57CC(MODEL#BR400) 245214179
BLOWER 57CC (MODEL#BR400) 45214179
BLOWER 57CC(MODEL#BR400) 46685514
BLOWER 57CC (MODEL#BR400) 46685523
BLOWER 57CC (MODEL#BR400) 246685516
BLOWER 57CC (MODEL#BR400) 46778930
BLOWER 57CC(MODEL#BR400) 46778947
BLOWER 57CC (MODEL#BR400) 46778947
BLOWER 57CC (MODEL#BR400) 46778943
BLOWER BR 400 STIHL 42166122
BLOWER BR 400 STIHL 45214553
BLOWER BR 400 STIHL 237841136
BLOWER BR 400 STIHL 246685523
BLOWER STIHL 237578774
BLOWER STIHL 240825666
BLOWER STIHL 400 2378100113
BLOWER 57CC BR400 37810058
BLOWER STIHL BR400 237810109
BLOWER STIHL BR400 237810107
BLOWER STIHL BR400 235410079
BLOWER STIHL BR400 46330981
BILLY GOAT VAC 30398094
BLOWER STIHL BR400 46330980
BLOWER STIHL BR400 47603047
SPREADER GREENLAND 22119 90534
SPREADER HYDRO BRIGGS HSP1017-#920
SPREADER HYDRO HONDA 30985
SPREADER PUSH LESCO 917
POLE SAW STIHL 36990675
POWER PRUNER STIHL 236653466
POLE SAW STIHL 237824256
SPRAY MOTOR & PUMP HONDA GX240-244
SPRAY WAND 20' EXTENDED
SPRAYER BACKPACK SOLO
ARTICULATOR 243386193
TRACTER KUBOTA L2350 0055922
AIRATOR N/A
AUGER ATTACHMENT 6115738
NEW HOLLAND
CHAIN SAW
CHAIN SAW 029 SUPER 43978154
CHAIN SAW STIHL 43978151
CHAIN SAW STIHL 025 234017621025
CHAIN SAW STIHL 026 236842477026
WATER TANK 500 GAL. BRIGGS PUMP 1176
AIR COMPRESSOR SEARS 915
AIR COMPRESSOR SEARS PORTABLE
PRESSURE CLEANER 1179
AIR JACK 961
BUSH CHIPPER VERMEER 1VRD10157V1002389
EZ GO GOLF CART X385B
STAND ON SULKEY 300.00 EA. 5
15' SVGA VIEWSONIC MONITOR H92203772
15" SVGA VIEWSONIC MONITOR H91907661
APC U.P.S. W/POWERCHUTE SOFTWARE
CMC PENTIUM-II/400mhz COMPUTER SYST 9102054002001C
CMC PENTIUM-111/450mhz WORKSATION 9102054502001W
CMC PENTIUM-111/450mhz WORKSATION 9102054502002W
CMC PENTIUM-III/450mhz WORKSATION 9102054502003W
CMC PENTIUM-111/450mhz WORKSATION 9102054502004W
CMC PENTIUM-III/450mhz WORKSATION 9102054502005W
CMC PENTIUM-III/500mhz PRO FILE SERVER 9102055003001S
COMPUTER DESK
COMPUTER DESK
CONFERENCE TABLE
HP DESKJET 830C COLOR INKJET
HP-1100 LASER JET PRINTER USLHO10499
HP-1100 LASER JET PRINTER USJ8127355
MICROSOFT OFFICE 2000 UPGRADE
MICROSOFT WINDOWS/NT BACKOFFICE
• SBT PRO SERIES 5.01 ACCOUNTING SOFTWARE
ID NO. YEAR MAKE
618 2001 MERCURY MARQUIS
602 2000 CHEVY3/4 TON QUAD CAB
603 1988 CHEVY BLAZER
604 1989 FORD SUPER DUTY DUMP
605 1997 CHEVY 1 TON DUMP
606 1991 GMC 1 TON DUMP
607 1991 GMC 1 TON DUMP
608 1992 GMC 1 TON DUMP
609 1992 GMC 1 TON DUMP
610 1992 ISUZU 2 TON SPRAY TRUCK
611 1995 FORD 3/4 TON
612 1995 FORD 3/4 TON
613 1995 FORD 3/4 TON
614 1998 FORD 3/4 TON
615 2000 CHEVY 314 TON QUAD CAB
616 2000 CHEVY 3/4 TON QUAD CAB
302 1989 SUNCOAST TRAILOR ENCLOSED
303 1989 SUNCOAST TRAILOR ENCLOSED
304 1989 SUNCOAST TRAILOR OPEN
305 1990 SUNCOAST TRAILOR OPEN
306 1991 DUAL AXEL OPEN
i307 1992 DUAL AXEL OPEN
308 1995 DUAL AXEL ENCLOSED
309 1997 SINGLE AXEL
310 1997 VERMEER CHIPPER
311 1999 SUNCOAST TRAILOR
312 1999 SUNCOAST TRAILOR
313 2000 SUNCOAST TRAILOR
_ AGENDA REQUEST FORM
CITY OF DANIA BEACH
400* -.M-
AGENDA ITEM NO.
9
1. DATE OF COMMISSION MEETING: SEPTEMBER 11, 2001
2. DESCRIPTION OF AGENDA ITEM: GROUNDS MAINTENANCE CONTRACT
3. COMMISSION ACTION BEING REQUESTED:
Adopt Resolution or Ordinance ❑ Expenditure ❑ Award Bid/RFP
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. SUMMARY EXPLANATION &BACKGROUND:
Acceptance of bid and awarding of contract for grounds maintenance.
5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST):
Letter to City Manager
Proposed contract
Bid Package
6. FOR PURCHASING REQUESTS ONLY: Dept: Amount: $
Fund: GENERAL: ❑ WATER: ❑ SEWER: ❑ STORMWATER: ❑
Account name: Account#:
Finance Director Approval: Date:
7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA:
(' j:.,t o gID40Z
Submitted by: Date
Depart en or Date
City ager Date
i
is f
4
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i R
FF _�W
wwn ro ^*w`nreuuxvumeuv - '%w...
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+a4
, w..,W,a.Kfi
DATE: September 4, 2001
TO: Jason Nunemaker— City Manager
FROM: Leo Williams — Util/PW Supt.
CC: Bud Palm
David Feller
RE: Grounds Maintenance Contract
After reviewing the bids for the Grounds Maintenance Contract it is our
Department's recommendation we move forward with awarding the contract to
the low bidder, Hines Landscaping. Mines currently maintains landscaping at
the Ft Lauderdale International Airport, several County School sites and other
local municipalities and should be a good fit with us. The contract price is ,gust
about the same as our previous contract and this will allow us to continue
without interruption in service during the change over from Elan to Mines.
Elan will continue till Sept 30th and Hines will start Oct 1".
BID TABULATION
DATE: 6kA'Pi*
LAUD �5 TIME: 3:30 p.m.
PROJECT NAME:
NO. VENDOR BASE BID
1 D06eVIL
2Pg�-nG_6G nn--I- z33 7 68o�
3 /-7�'oVn oo
4D�c�°
5
6 - �
8
9
10
11
12
13
14
15
16
BIDS BEING REVIEWED BY: BIDS TO BE RETURNED:
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN THAT THE CITY COMMISSION OF THE CITY OF
DANIA BEACH IS SEEKING SEALED BIDS FOR:
"LANDSCAPING AND GROUNDS MAINTENANCE SERVICES"
BID SPECIFICATIONS MAY BE OBTAINED FROM THE OFFICE OF THE CITY
CLERK, ADMINISTRATION BUILDING, 100 WEST DANIA BEACH
BOULEVARD. FOR ADDITIONAL INFORMATION, PLEASE CONTACT, LEO
WILLIAMS, UTILITIES/PUBLIC WORKS.DEPARTMENT, AT(954) 924-3743.
SEALED BIDS WILL BE ACCEPTED UNTIL 3:15 P.M. AUGUST 23, 2001, IN THE
OFFICE OF THE CITY CLERK, ADMINISTRATION BUILDING, 100 W. DANIA
BEACH BLVD., DANIA BEACH, FL 33004, AND WILL BE OPENED AT 3:30 P.M.
IN THE CONFERENCE ROOM.
ENVELOPES MUST BE SEALED AND PLAINLY MARKED:
"SEALED BID"
"LANDSCAPING AND GROUNDS MAINTENANCE SERVICES"
"DANIA PW 01- 01"
THE CITY COMMISSION OF THE CITY OF DANIA BEACH RESERVES THE
RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY, AND ALL
INFORMALITIES OR IRREGULARITIES, AND/OR REJECT ALL OR ANY PART
OF ANY BID AS IT MAY DEEM TO BE IN THE BEST INTEREST OF THE
CITIZENS OF THE CITY OF DANIA BEACH.
THE CITY OF DANIA BEACH ENCOURAGES PARTICIPATION BY SDBE FIRMS.
\\CHARLENE JOHNSON, CMC
ACTING CITY CLERK
PUBLISHED SUN SENTINEL: 8/6/01 AND 8/13/01
COMPANY STATEMENT
TO: City of Dania - purr-oi-oi
Hines Landscaping Inc. appreciates the opportunity concerning this BID and
looks forward to being of service to you in the near future.
Hines Landscaping Inc. is comprised of approximately 40-50 employees,
depending on seasonal conditions, and is considered to be a large local company. We
have been in business for approximately 13 years and have completed many
contracts for various City/Governmental Agencies. (see attached references). We
specialize in High Profile Common Area style contracts and all our trucks are Well
marked and equipped With warning lights etc., our men are in full uniform bearing
company name and employee name on shirts With matching pants.
Hines Landscaping Inc. has examined all sites in this BID thoroughly and is
confident we can perform to all specifications contained herein, furthermore upon
your request we are ready to provide proposals for any other work the city may
require.
Hines Landscaping, Inc., currently performs work in several surrounding
areas, this contract Will fit nicely into our scheduling and routing. Hines is utilizing a
newly installed computer system to track all Work completed (item by item) our
scheduling(route sheets) are computer produced each morning and posted each
afternoon showing intricate detail of each job function at each location.
In summary, Hines is eager to perform for the City of Dania and is ready to
build a long term Quality Business Relationship to enhance the aesthetic beauty for all
BID locations throughout Dania.
We invite the City of Dania to tour our facilities and Confirm our
qualifications in person.
REFERENCES
Project - Ft. Lauderdale / Hollywood International Airport
Contact: Tony Demateo Phone: 954-359-1250
Property Description:
Multiple locations in and around a major International airport with
annual traffic exceeding 15 million, budget exceeding 500,000
yearly, retained contract through bidding for 9 years.
Scope of Work:
Grounds maintenance, pest management, irrigation system
maintenance, landscape installation, fertilization, mulching and
tree trimming, and delittering.
NOTE: Performance Bond Required
Undertaken in the last 3 years, currently doing.
Project - City of Margate
Contact: Janet Randolph Phone: 954-972-6454
Property Description:
City medians, swales, parks, utility buildings, office complex,
library, senior citizen center, etc. 207 separate locations started
September 15, 2000 with possible 5 - year renewals.
Scope of Work:
Grounds maintenance, hedge trimming, delittering, herbicide
spraying
NOTE: Undertaken in the last 3 years, currently doing
Over 300,000.00 year budget
Project - Century Village
Contact: Tony Gleason Phone: 954-435-6012
Property Description:
Exceptionally large over 55 community, administration facility,
clubhouse and recreation facility, 21 pool and tennis court
locations, parking lots, lake banks, walkways, etc. Over 7 years of
service
Scope of Work:
Grounds maintenance, hedge trimming, delittering, pest control,
herbicide spraying, fertilization, mulching, and landscape
installation.
NOTE: currently doing
Over 160,000.00 year budget
Project - City of Fort Lauderdale
Contact: John Hoezle Phone: 954-847-3792
Property Description:
Large city parking lots, parking garages located downtown area
and by the beaches
Scope of Work:
Rigid schedule for delittering twice a day, roadwork hazards
NOTE: Undertaken in the last 3 years, currently doing
Over 150,000.00 year budget
Project - School Board of Broward County
Contact : Ken Deucker Phone: 954-928-0284
Property Description:
17 school locations, parking areas, adjacent fields and medians.
Locations are large and scheduling is programmed.around the
sites needs
Scope of Work:
Requirements include working closely with each principle, at each
School. Safety is always of utmost importance when crews are at
the sites and strict guidelines are adhered to continuously.
Budget in excess of$ 200,000.00 a year
NOTE: currently doing
Project - Hertz Facilities
Contact: Howard Levine Phone: 954-275-8703
Property Description:
Main Headquarters located at the airport, supplying
Landscape installation and lawn mowing upon request.
Scope of Work:
Smaller account, high degree of difficulty due to utmost care taken
when working around automobiles (avoiding damage). Annual
budget of$50,000, servicing for 8-9 years
NOTE: currently doing
NOTE: The above partial client references were designed
to reflect a broad base of services and additional
references are available upon request.
t. THS CERT1 AS; 1�AATTER Of ---- -_
Brown .i Brown Iaa �IFORNA oax
�. �.: ? I s_ ,` ONLY AND FIE CBRRIFIC�T6
5900 N ylndrews 'Ave #300
HOLDER. ES NOT AMEND.EX1`ENOOR
P.0.'Box`6727 F ALTER THE COVE Q °fi
Ft. Lauderdale FL.33310-5727 «rS+RDED BY THE POLICIES BELOW ,!
Phone: 954-776-2222 Fax: 954-776-4446 I ZUVSURERS AFFORDING COVERAGE
INSURED
94SLRCPA National Trust. Insurance Co
Hines Landscaping, Inc. INSUREPS FCCI Insurance ccmpany
Hines Nursery ' INSUREP C
5251 SW 106 Avenue —'--
Cooper City FL 33328 IINSL:RER°:
1
IO13;CRE-=E' .
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR ! TYPE Of INSURANCE I POLICY NUMBER j POLICY EFFECTIVE ;POLICY EXPIRATION
DATE MJDOIY DATE IMMMONY LIMITS
r GENERAL LIABILITY j EFc?CCCu=RENCE I f 1,000,000
A j % ; COMMERCIAL GENERALLIPSN_'T! I CPP110004290
05/06/01 il 05/06/02 FIPE—AaeGElAnicnearel Y 100,000
�I CLAIUS AIAOE $OCCUP
VEDE•PfAnvrr,+;ersom f 5,000
I
�--1 __ PeRsor'L3apvcO�Pv I S 1,000,000
GE>.==ALAGOPEr'—c I s2,000,000
!G=N'L iG;,RE;ATE L•M!T 4PPL ES PEO I I +
^ I i i 7PCC�;CTS•CCMP/CP AGG i$2,000,000
P^CC'r I
AUTOMOBILE LIABILITY i !
TC�
I j CCME:`.EC S:IJGLE L-VT
A! I fEA 3UILen;1 i 1
ALL 0,%NEC AI:CS I -'
�� �EiCf_•:t�i4-i I f
SCI✓EOVLEC?:C:CS I I - j P!rcerscr}
^� H•RECC)AUTCS i i•� i
NOP:-:vWNEC.V.'TCS
I C i !:oC=E=Tr J.:McCE i T
t.:...7ent
I GARAGE LIABILITY , I A:JTC;hU-cA ^,,CEPJr j f
i
EXCESS LIABILITY C
--
i
!1
' !S
WORKERS COMPENSATION AND
EMPLOYERS'LIABILITY
B
001WCO3A27261 01/01/01 01/01/02 _S 1,000,000-
SE-;.E-m'=':E= ! $ 1,000,000
' OTHER
I11 000,000
C
DESCRIPTION OF OPERATIONWLOCATICNShEHICLES.EXCLUSIONS AOOEO BY ENOORSEMENTJSFECIAL PROVISIONS —•
Landscape Gardening incl. Prod and/or Compl Operations
CERTIFICATE HOLDER N AODmONAL INSURED:INSURERLETTER: CANCELLATION
FORINFO SHOULD AIIY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF.THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN
FOR INFORMATION ONLY MICHAEL @ HINES LANDSCAPING NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER.ITS AGENTS OR
rREPRCSENTATTII ES.
,
ACORD 25-S(7197) ACORD CORPORATION 1988
114
� !!F"QUr QnIN0 10 GpY3 PRIOR .. _ . .... .,•, ., ;3 ,
U. (VDT SE CANCELL�b,QR.OTHERW1THIS CERTIFICATE BE VALID MOTNAN3p DAYS FROM TFIE O THE DATE 4VRi1TE H LDER NAMED a.ELow, QQTN F
GE THE COVERAO THIS CERT!.a It A NC� E PROVIDED SY ANY POLICY DESCRIBED BELOW. FICATE OF INSURAfV®STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY of Bloomington,I •
STATE FARM FIRE ANO CASUALTY COMPANY Bloomington,Illinois
���'or
has coverage in force for the following Named Insured as shown below
qPa.med Insured
HINI'vS T•RNDSCAPING
Address of Named Insured '
5251 SW 106TH AVENUE
COOPER CITY, FLORIOA 33328
,;POLICY NUMBER 5443
"EFFEcr1�pq of :CH
POLICYmn
DESCRIPTION OFEW
VEHICLt
LIA811I COVERAGE ®YES NO
LIMITS OF LIABILITY ❑YES NO YES NO ❑YES Np a. Rrx1By Injury f�00 OQ0 � f
Each Person
a.Bodily Injury ' a500,000 �—
Each ACGderrt i �'"'^�------•�
b.Prop
C mage
Property Oamage
Single Limit Each
_ Accident
PHYSICAL DAMAGE Ir ® S NO- --�—
COVERAGES YE ❑
250.00 Deductible ( AYES ®NO I AYES NO ®YES_., a.Com ehen>;IveOeductible I _ Deductible ❑NO
YES NO � Deductible
Collision-*-- I 250 Deductible 1 YES ENO `[3YES �Np YES -
EMPLOYER'$
Deductible Deductible beductible
NON-OWNERSHIP OYES
COVERAGE []NO [ YES ❑NO ❑YES ❑NO I []Y>=S ❑NO
HIRED CAR COVERAGE EYES NO YES IV
^ �^ I YES ❑N(—� -QvES Np `—
�t
AGENT 1156
Signature of Authorap. eprAs i/9!0 t
entative _
Title Agent's Code Number fate
_ Name and Address of Certificate Holder
f _ Name and Address of Agent
SAMPLE FOR MICHAEL AT I -—
HINES LANDSCAPING CHADI.E,1Z ROY" AGE 'CY
S T TEE n>'C - „CAN
:A
ql' FIN!E-3 BLVD.
P eir�CKE PINECZ, FL 3'31024
j OPFILE -954-435-1.4.00
FAX - 954-432-E-226 — —
Check ff a permanent Certificate of I - e ...........Milli- -- ver — s needed,
---- " -----•----- - -........_. , _nsurance for liability coverage is needed•
Check if the Certificate Holder should be added as an Additional Insured• -
Remarks-
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c 41pparttunt of Otatp �
NEIV I certify from the records of this. office that HINES LANDSCAPING, nC
INC. is a corporation organized under the laws of the State of
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�-Vc- Florida, filed on July 15, 1988. o
:> i:L�v c
ancThe document number of this corporation is K28541. RYC
;yam
�n I further certify that said corporation has paid all fees and .,,C
;;V1: penalties due this office through December 31, 1992, �'n"
� C that its most �LVL
recent annual report was filed on March 23, 1992, and its status is �(j
PVC active. ,,V,-
RI
I further certify that said- corporation has not filed Articles of RUC
1V1= Dissolution.
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-,A—C Orrat *rat of tttr *tatr of glorlaa, PVC
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?VC at TaIlaha5�re. tttr �a�ttal, tt)t5 the ,
" 3rd bit) of September, 1992. U`
RUC F• - �� � PVC
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CR2EO22 (2-91) ?V<
n 2+rcretarly of Matt` fin`