HomeMy WebLinkAboutR-2001-195 RESOLUTION NO. 2001-195
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE
GASOLINE AND DIESEL FUELS FROM MACMILLAN OIL CO.
IN AN AMOUNT NOT TO EXCEED $90,000.00, UNDER
BROWARD COUNTY CO-OP BID #D-2-00-042-B2 VALID
THROUGH MAY 31, 2002, WITHOUT COMPETITIVE BIDDING
AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING
FOR CONFLICTS, FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of $15,000.00 without
competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the city commission and if such purchases are
made pursuant to a competitive bid obtained within the last twelve (12) months by other
governmental agencies such as the Federal Government, State of Florida or a Florida
county or municipality; and
WHEREAS, the city manager has determined that it is necessary to purchase
gasoline and diesel fuels for City vehicles; and
WHEREAS, the city manager has determined that such gasoline and diesel fuels
can be purchased at the least cost to the city from MacMillan Oil Co., under Broward
County Co-Op Bid No. D-2-00-042-132 valid through May 31, 2002.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proposal from MacMillan Oil Co. for the purchase of gasoline
and diesel fuels in an amount not to exceed $90,000.00, under Broward County Co-Op
Bid No. D-2-00-042-132 valid through May 31, 2002, in substantial form as Exhibit "A", is
approved and the city manager is authorized to pay MacMillan Oil Co. for said fuels from
the General, Water, Sewer and Stormwater Budgets for the fiscal year 2001-02.
1 RESOLUTION NO. 2001-195
Section 2. That all resolutions or parts of resolutions in conflict with this
resolution are repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 23RD day o
fOctober, 2001.
Z424:�_�
PATRICIA FLURY
MAYOR — COMMISSIONER
ATT ST: ROLL CALL:
COMMISSIONER BERTINO — YES
COMMISSIONER MCELYEA — YES
CHARLENE JOH S N COMMISSIONER MIKES — YES
ACTING CITY CLERK VICE—MAYOR CHUNN —YES
MAYOR FLURY — YES
APPROVED AS TO F RM AND CORRECTNESS:
BY: /
TH d MAS J. ANS RO
CITY ATTORNEY
2 RESOLUTION NO. 2001-195
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10/17/01 16:44 FAX 9543578535 BRWD PURCHASING 0 001
Purchasing Division
115 S.Andrews Avenue, Room 212
Fort Lauderdale, FL 33301
0 (954)357-6065 • FAX(954) 357-8535
FEI#590648243 0
MacMillan Oil Company of Florida, Inc.
2955 East 1111 Avenue
Hialeah, FL 33013
Reference: Bid#D200042B2 for Petroleum Products: Gasoline & Diesel Fuel
for Group I
Gentlemen;
This is to confirm that the Board of County Commissioners at its Meeting held on May
23, 2000.under Agenda Item No. 9 has accepted your Bid on the above-referenced
solicitation.
A Bid tabulation of all Bids received is enclosed, with item(s) awarded to your firm
indicated.
The Contract is in effect for the period beginning June 1, 2000 and ending May 31,
2002. Purchase Order(s) will be placed as and when required.
A copy of this Notice, with a copy of your Bid, including all terms and conditions, is
being forwarded to all Using Agencies.
Thank you for your interest in doing business with Broward County.
Sincerely,
GLENN R. CUMMINGS, Director
Purchasin ivision
past-ir Fax Note 7671 Date �� 1 a9as�
By6 To From
Ric Andrews Co./Dept. '�_ Co. -�
Purchasing Agent III phone# 3 _ 0
Phone S
Fax# Fax# S _
Fa 5
GRC:spg tiv'
RROWARD COUNTY BOARD OF COUNTY COMMISSIONERS—An Equal opportunity Employer and Provider or Services
Norman Abramowitz Scott I.Cowan Suzanne N.Gunzburq®r Kristin D.Jacobs Mane Lieberman Lori Nance Parrish John E.Rodstram, Jr.
World Wide Web:http://www.co-bToword.li.us/purchasing
10/17/01 16:44 FAX 9543578535 BRWD PURCHASING 1a002
70
URCHASING IVISION
BOARD OF COUNTY COMMISSIONERS
BROWARD COUNTY, FLORIDA
ADDENDUM #_ 2
D-2.00-042-62 PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL
DATE OF ADDENDUM: APRIL 7,2000_
TO ALL PROSPECTIVE BIDDERS:
PLEASE NOTE THE FOLLOWING CHANCES:
1.THE BID OPENING DATE HAS BEEN RESCHEDULED TO TUESDAY APRIL 18,2000 AT 2.00 P.M.
2.PARAGRAPH 611.SUBSTITUTE/ALTERNATE METHOD FOR PRICE ADJUSTMENT,HAS BEEN CHANGED TO READ AS
FOLLOWS:
g, SUBSTITUTEIAL.TERNATE METHOD FOR PRICE ADJUSTMENT:
'THE COUNTY RESERVES THE RIGHT IF IT IS IN ITS BEST INTERESTS,BASED ON ITS SOLE JUDGEMENT,TO
SUBSTITUTE AN ALTERNATE METHOD FOR PRICE ADJUSTMENT IF:
A. AN INTERRUPTION IN THE OPIS PUBLICATION IS EXPERIENCED BEYOND EXISTING SGMEDULED HOLIDAYS
® INDEPENDENCE DAY,CHRISTMAS,ETC. )OR, '
B; THE LISTING FOR COMPANIES AND THEIR PRICES FOR MIAMI,FLORIDAARE INTERRUPTED OR MODIFIED
TO A-DEGREE WHICH WOULD REQUIRE ALTERATION OF THE COMPUTATION FORMULA TO DETERMINE A
FAIR AVERAGE PRICE OR,
C. THE USE OF THE AVERAGE PRICE COMPUTATION BASED ON THE PRICES LISTED IN OP[S BECOMES NON-
REPRESENTATIVE OF THE MARKET IN SOUTH FLORIDA OR,
D. The County determines that the price adjustment method then in effect in the contract is
not in its best interests.
If it is determined by the County to be in its best interests to substitute an alternate..method for price
adjustment, as specified above, the Contractor(s) will be notified_ Contractor(s) agree(s)to negotiate with the
County to establish an alternate price adjustment method within thirty (30) days after notification y County. If
an alternate price adjustment method can not be mutually agreed to within the thirty (30) day p or y
County authorized extension, the County may cancel this contract in whale or in part by giving the
Contractor(s) sixty (60) days prior written notice.
3. X .THIS ADDENDUM SHOULD BE ACKNOWLEDGED ON
0No B HEETANDIOR RETURNED WITH YOUR INVITATION FOR BID
FORM,(BIDDER ACKNOWLEDGMENT)DUE APRIL 18,2000.
4.ALL OTHER TERMS,CONDITIONS AND SPECIFICATIONS REMAIN UNCHANGED FOR BID#D-2-00-042-B2.
NAME OF 13
IDDER: C .,412 C 7
FORM#3 .
4
10/17/01 16:44 FAX 9543578535 BRWD PURCHASING ,,. ---
003
UBM1T BID TO' BOARD.05 COUNTY;COMMISSIONERS..;_ y'
' FL
DA
Ptlrchas r
BROWARD;;GOUNTY' ORi '
Broward County, ►ng Division �. ,,;-
s- -
9 1 i b S:And nue Room 212: � ,. , `i; .._ :
Taws Ave �' t RIM' M ;,�y,:
I. l . 5._
T T
�a a ;Lao ouNIY Fdn'L'auderdale;'Florida 33301=1801 . : ,.a,
i `,J' - f.l_,,:, . .'Sidd&'Ackn6WIddgment.
r` (954)J351-6065%66 ) t v..
—GENERAL CONDITIONS!77-,.
THESE INSTRUCTIONS'ARE STANDARD FOR,ALL CONTRACTS FOR COMMODITIES/SERViQES'ISSUED.[3YTHE
BOARD OF COUNTY COMMISSIONERS;THE BOARD OF COUNTY COMMISSIONERS MAY DELETE;.SUPERSEDE
OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS'FOR A PARTICULAR CONTRACT BY'INDICATING SUCH
CHANGE IN THE SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS., BY ACCEPTANCE -OF 'A
PURCHASE ORDER ISSUED BY THE COUNTY,BIDDER AGREES.THAT THE PROVISIONS INCLUDED WITHIN THiS
INVITATION FOR BID SHALL PREVAIL.OVER=.ANY CONFLICTING PROVISION WITHIN ANY, STANDARD FORM
CONTRACT OF THE BIDDER REGARDLESS.OF ANY LANGUAGE IN BIDDER'S CONTRACT,TO THE CONTRARY.
cam. ,-�"�` � -s:, ��'`° '- 'r �r'+a lx� ,,a,,s. Piz.. .�.•�. �'�. :e' �
BIDS WILL BE OPENED 2 p.m.
SEALED BIDS:This form must be executed and submit- and may not be withdrawn within go calendar days attar such date and time-
ted with all bid•sheets in a sealed envelope. (DO NOT
INCLUDE MORE THAN ONE BID'PER ENVELOPE), The BID TITLE ;�1 f iiO;,,f iiI'f- ,=Riiiit�C�•�,
face of the envelope shall contain the above address,the date (�A S1.1L' f�i+: h D!I;�''>E!_ '
and the time of bid opening, and bid number. Bids not
submitted on attached bid form may be rejected.All bids are "
subjected to the conditions specified herein.Those which do
not comply with these,conditions are subject to rejection: BID NO.
1. EXECUTION OF BID:Bid must coniain'an original signa- PURCHASING AGENT NAME&TELEPHONE NUMBER
tore of an individual authorized to bind the bidder.Bid must P T G h: A Nil RFU S 5,54 5F 7�c5:,7 9
be typed or printed in ink.All corrections made by bidderto - .r
his bid must also be initialled-The bidder should DELIVERY DATE` C;P.F:, SI,P..f,;'fA).. Cr?t401,11'.0ii4s(Z, §
® also appear on each page of the bid sheet if required.Bids
will not be'accepted from firms in arrears to the Board of
County Commissioners upon debt or contract nor from a CASH DISCOUNT TERMS
defaulter.upon obligations to the Board of Ccunty Commis-
sioners. Bidder certifies by signing the bid that no princi- BID GUARANTY IS ATTACHED;
pals or corporate officers'of his firm were principals or WHEN REQUIRED,IN
corporate officers in any other firm which may have been THE AMOUNT OF $
doing business with Broward
suspended or debarred from .
County within the last three years,unless so noted in the REASON FOR NO BID
hid documents.
FEDERAL EMPLOYER I.P,or SOCIAL SEC ITY NUMBER
2, NO BID:If not submitting a hid, respond by returning this 15ypfr�J;a�};3.
Bidder Acknowledgement form, marking it"NO BID";no
later than the stated bid opening date and hour,and explain DUN&BRADSTREET NUMBER
the reason in the space provided. Failure to respond
without justification may be cause for removal of the
bidder's name from the bid mailing list.NOTE:To qualify BIDDER NAME
as a respondent,bidder must submit a"NO BID-A ;,r,(;I,�,i„C__r"fi� Ca. .c" F;_
BIDDER MAILING ADDRESS/CITY/STATE2IP
3. BID WITHDRAWAL; No bidder may withdraw his bid ,�q;,fri EAST ( 1•-rH AVENUE
the expiratlon of ninety(90)calendar days from the
date of bid opening unless vendor so notes in the bid. Fi a:p,Il =raid . is; 3_^,:,1.IS
4, BID OPENING:Shall be public,on date,location and time AREA CODE 'TELEPHONE NO. CONTACT PERSON
specified on the bid form.The official time is the time clockRt:7 Il L" R CLOS i I
located in the Purchasing Division reception area and will �(}:,';- 69 7 —?L�t
be accepted by'all parties without reservation_ It is the FAX NO. INTERNET ADDRESS
bidder's responsibility to assure that his bid is.delivered on 3 0 5—6 91—7 817
date, location and time specified on the bid form_ Bids,
which for any,reason are not so delivered, will riot be
considered. Bid files and any bids after they are'opened
may be ekamined during normal working hours by appoint-
r�
ment.. Bid tabulations are available for.inspection upon., AUTHORIZED SIGNATURE(orlglnal in irLk), -,
i� -
sid
(COnllnued on Fege 2) Amax1Ci0 'Alollso P
TYPED NAME OF SIGNER ' TITLE
Ii agree
f certify that Ihfa bid IE made without phar underatanding,agreement,or connection whh any cerporafion,nrm or person subm�ttng a bitl for the�me ilerneleenlces,and Is in all reapeds rair PgF without icn!'l a Or Irdad-brable.
to abide by zu conditions of Nle bid and certify that l am aulhodzed to 519n thi;bid for die bid.dar,Further by signdut'a of this forth,poges 1 through 4 are acknewlaoped and accaptod u well as any spo�d lnstruclion sheette)it app'
Form ft.10s-ze(Rev.3199) Page 1 of 4..
10/17/01 16:45 FAX 9543578535 BRWD PURCHASING 2004
��,;��,��� `=•�' Fla
RID#D-2-00-042—B2
ous CONTRACT#D-12-95-04-21
BID SHEET
s..,.
PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL ,
TO: BOARD OF COUNTY COMMISSIONERS
BROWARD COUNTY,FLORIDA
ALL BLANKS HAVE BEEN FILLED IN, BID SHEET IS ATTACHED TO THE COMPLETED"INVITATION FOR BID"AND
RETURNED HEREWITH.
IN ACCORDANCE WITH ALL TERMS,CONDITIONS,SPECIFICATIONS AND REQUIREMENTS,THE 13IDDER OFFERS THE
FOLLOWING:
GROUP I GASOLINE—TANKWAGON DELIVERIES ITEMS 1 — 3
UNIT
FIRM PRICE ESTIMATED
TOTAL
ITEM COMMODITY CODE PE
NO. DE$CRIrTION E D SCOUNT GALLON QUANTITIES PRICE
(1)(A) (B) (1) (A) (B)
#405159207000 .0 5 2 5 .9 4 6 4 X 577,000 GAL. = $ 4 -�---B t
1. REGULAR UNLEADED 0-8939+1— $
#405159208000 — .9734 X 217,50Q GAL. $ip 21 1 ,71 4, 5I
MIDRANGE UNLEADED 0.9254+1— $ •0480 _ _�
. 0380 1 .020 843 ,757 ,3!
#405159209000 X 827,132 GAL. = $
3. PREMIUM UNLEADED 0.9821 +1-
TOTA►L GROUP I s1 ,601 , 544
(ITEM(S) I THRU 3)
STATE BRAND YOU ARE OFFERING:
NOTE': BRAND UNBR D , REFINERY . A�RIQUS
(1) REFER TO ATTACHMENT"A" PARAGRAPH 5. PRICING AND 9.OPIS REQUIREMENTS
(A) OPTS PRICE AS OF FEBRUARY 21, 2000,USED FOR BID EVALUATION PURPOSES ONLY.
(B) CALCULATE DISCOUNTIMARKUP TO THE FOURTH DECIMAL
DISCOUNTIMARKUP TO REMAIN FIRM DURING CONTRACT PERIOD(S)
MACMILLAN OIL COMPANY OF FLORIDA,INC.
NAIVE OF BIDDER:
pp-PB06-MARCH-2000 PAGE 9 OF 27
319100
10/17/01 16:45 FAX 9543578535 BRIND PURCHASING lam
Fynn pp... -
BID#D-2-00-042-P,L '. .
OIJS CONTRACT#D-12-95-04-21 Rlp�SHEET
(CONTINUED)
-/v
i PETROLEUM PRODUCTS GASOLINE AND DIESEL FUEL
"THE UNDERSIGNED BIDDER WILL EXTEND THE SAME PRICE,TERMS AND CONDITIONS TO OTHER GOVERNMENTS
LOCATED IN BROWARD COUNTY DURING THE PERIOD COVERED BY THIS CONTRACT,IF REQUIRED:"
X3 YES ❑ NO
VENDOR FAx 305-691--7817
WILL THIS PRICING BE EXTENDED TO OTHER GOVERNMENTS LOCATED IN DADE OR WEST PALM BEACH COUNTIES?
❑ YES. Ib NO
ACKNOWLEDGMENT IS HERESY MADE OFTHE FOLLOWING ADDENDAOR AMENDMENTS(IDENTIFIED BY NUMBER)RECEIV51D SINCE ISSUANCE OF
THIS BID:
E-MAIL ADDRESS:
BEEPER#: 305-939-2727 FEDERAL TAXID#: 590648243
WOULD YOU ACCEPT CREDIT CARDS AS PAYMENT FROM BROWARD COUNTY? YES n NO LK
®NOTICE TO BIDDER$:
PLEASE CHECK THE FEDERAL EMPLOYER'S IDENTIFICATION NUMBER(FEIN)ON THE FACE OF THE INVITATION FOR SIDIBIDDER
ACKNOWLEDGMENT FORM(IFS)(YELLOW)AND MAKE APPROPRIATE CORRECTIONS ON THE IFB. IF THE COUNTY DOES NOT HAVE THE
CORRECT FEIN,PAYMENTS CANN07'BE MADE TO YOUR FIRM.
NAME OF BIDDER MACMILLAN OIL COMPANY OF FLORIDA, INC.
NOTE TO PROSPECTIVE BIRDER:
BE SURE TO HAVE THE INVITATION FOR BID,(BIDDER ACKNOWLEDGMENT(YELLOW)F014Mj SIGNED BYAN AUTHORIZED
REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOTBE CONSIDERED RESPONSIVE.
PP-PB06.MARCH-2000 PAGE 12 OF 27
319100
10/17/01 16:45 FAX 9543578535 BRWD PURCHASING 2006
BID#D-2-00-042-B2
LI
CONTRACT#D-12-95-04-21
'� ATTACHMENT"B"
DRUG FREE WORKPLACE CERTIFICATION
"""THE UNDERSIGNED VENDOR HERESY CER�7Fl-S THAT IT 1MLL PROVIDE A DRUG-FREEWORKPLACE PROGRAM BY:
(1) PUBLISHING A STATEMENT NOTIFYING ITS EMPLOYEES THAT THE UNLAWFUL MANUFACTURE,DISTRIBUTION,DISPENSING,POSSESSION,OR USE OF A
CONTROLLED SUBSTANCE 15 PROHIBITED IN THE OFFEROR'S WORKPLACE,AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR
VIOLATIONS OF SUCH PROHIBITION;
(2) ESTABLISHING A CONTINUING DRUG-FREE AWARENESS PROGRAM TO INFORM ITS EMPLOYEES ABOUT.
0) THE DANGERS OF DRUG ABUSE IN THE WORKPLACE;
(11) THE OFFERORS POLICY OF MAINTAINING A DRUG-FREE WORKPLACE;
(In) ANY AVAILABLE DRUG COUNSELING,REHABILITATION,AND EMPLOYEE ASSISTANCE PROGRAMS;AND
(IV) THE PENALTIES THAT MAY BE IMPOSED UPON EMPLOYEES FOR DRUG ABUSE VIOLATIONS OCCURRING IN THE WORKPLACE;
(3) GIVING ALL EMPLOYEES ENGAGED IN PERFORMANCE OF THE CONTRACT A COPY OF THE STATEMENT REQUIRED BY SUBPARAGRAPH(1):
(4.) NOTIFYING ALL EMPLOYEES,IN WRITING,OF THE STATEMENT REQUIRED BY SUBPARAGRAPH(1),THAT AS A CONDITION OF EMPLOYMENT ON A COVERED
CONTRACT,THE EMPLOYEE SHALL.
(�) ABIDE BY THE TERMS OF THE STATEMENT;AND
(II) NOTIFY THE EMPLOYRR IN WRITING OF THE EMPLOYEE'S CONVICTION OF,F T PLEA IT GUILTY OR NOLO CONANY ENDERS R ANY
VIOLATION OF CHAPTER 893 OR OF ANY CONTROLLED SUBSTANCE LAW OF THE UNITED STATES OR OF ANY STATE,FOR A
VIOLATION OCCURRING IN THE WORKPLACE NO LATER THAN FIVE DAYS AFTER SUCH CONVICTION.
(5) ING OOCONC RECEIVING I1 ABOVE,
EUNARIT CH TION. THE NOTEE SHALL INC UDE THE POSITION TTLE 0 THE
ROM AN EMPLOYE OR OTHERWISE RECEIVINGGOVERNMENT NTCE OF
EMPLOYEE;
{6) WITHIN 30 CALENDAR DAYS AFTER RECEIVING NOTICE UNDER SUBPARAGRAPH(4)OF A CONVICTION,TAKING ONE OF THE FOLLOWING ACTIONS WITH
RESPECT TO AN EMPLOYEE WHO I$CONVICTED OF A DRUG ABUSE VIOLATION OCCURRING IN THE WORKPLACE:
{�) TAKING APPROPRIATE PERSONNEL ACTION AGAINST SUCH EMPLOYEE,UP TO AND INCLUDING TERMINATION;OR
(II) REQUIRING SUCH EMPLOYEE TO PARTICIPATE SATISFACTORILY IN A DRUG ABUSE ASSISTANCE OR REHABILITATION PROGRAM
APPROVED FOR SUCH PURPOSES BY A FEDERAL,STATE,OR LOCAL HEALTH,LAW ENFORCEMENT,OR OTHER APPROPRIATE
AGENCY;AND
®(7) MAKING A GOOD FAITH EFFORTTO MAINTAIN A DRUG-FREE WORKPLACE PROGRAM THROUGH IMPLEMENTATION OF SUBPARAGRAPHS(1)THROUGH(6)-
0R SIGNATURE)
MACMILLAN OIL COMPANY OF FLORIDA, INC
(PRINT VENDOR NAME)
STATE OF FLORIDA
COUNTY OF DADS
THE FOREGOING INSTRUMENT WAS ACKNOWLEDGED BEFORE ME THIS
DAY QF
2000,
Amancio Alonso
BY
(NAME OF PERSON WHO'S SIGNATURE IS BEING NOTARIZED) Presiden t
AS or M .GV-4 -T N Oil ��E�
(NAME OF CORPORATION/COMPANY),
KNOWN TO METO BE THE PERSON DESCRIBED HEREIN,OR WHO PRODUCE
(TYPE OF IDS FICATION)
AS IDENTIFICATION,AND WHO DID/DID NOT TAKE AN OATH.
Nl1T RY P
� 4
(
(P TNTNAME) o��Qy pGeG N OT/p`(6^e/1L
DAISY CANING
MY COMMISSION EXPIRES' * COMMISS1CN NUMBER -
® CC843057
MT COINAII59ION'EIWIRES
OF FLOC` JUKES 2003
PP-PB06-MARCH2O00 PAGE 26 OF 27
319100
10/17/01 16:46 FAX 9543578535 BRWD PURCHASING 2007
BROWARD COUNTY BOARD OF COUNTY COM MISSIONERS NEXT ITEM
AGENDA ITEM Meeting Date
!� 05/23/00
j
show �couNry Page 1 'of 2
i
:2: s o rlate Action or Motion,Authortly or Requirement for Ilenl and identify the outcome
' , (Identify PPr P
and/or purpose of item.)
#eci�. .'��Q.. P rRo
i MOTION TO AWARD open-end Go-op contract to low bidder MacMillan Oil Company of
Florida, Inc. ( Group I ) in the estimated amount of$268,778, low bidder Amerada Hess
Corporation ( Group ll ) in the estimated amount of$885,400 and low bidder Coastal Refining
& Marketing, Inc. ( Group III ) in the estimated amount of$3,710,990 for a total estimated
i amount for Broward County of$4,865,168 for Petroleum Products-Gasoline and Diesel Fuel
Bid No. D-2-00-042-132, and to authorize the Director of Purchasing to renew the contract for
two one year periods. The.initial contract shall start on June 1, 2000 or on the date of award,
whichever is later, and shall terminate two years from that date.
Why is Action Necessary: In accordance with Broward County Procurement Code Section
21.31.a.4, the Board must approve purchases over$100,000.
What Action Accomplishes: To purchase vehicle gasoline and diesel fuel for use by the
® Aviation Department and the Fleet Services and Mass Transit Divisions.
vide an execullva summa of the action that gives an overvlaw of the relevant details for
:.... ; Pro rY
v�C7rjI.fT1 >I~ 3C.k rbUCltl: the item.The first senlence Includes the Agency recommeneation,)
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT, FLEET SERVICES AND
MASS TRANSIT DIVISIONS RECOMMEND APPROVAL OF THE ABOVE MOTION,
This is a Broward Governmental Cooperative Purchasing Group ( Co-op ) contract with twenty-
seven agencies participating and the County acting as the lead agency_ The lead agency,
solicits, evaluates and awards the contracts. Co-op agencies are responsible for issuing their
own purchase orders to awarded vendors. Bid prices include a firm markup or discount applied
to the price per gallon of the specific fuel bid subject to adjustment at time of order based on
the then prevailing market prices reported by the Oil Price Information Service (OPIS) index.
The OPTS index is the average wholesale gasoline and diesel prices in Port Everglades" The
total estimated dollar amount in the Motion to Award is for the County portion of the contract.
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Type Name,Title,Agency and Phone_
signature: Date: Phillip C. Allen, Director
Finance &Administrative Services Dept.
357-7130
Source of Additional Information: Type Name,Title,Agency and Phone:
Glenn R. Cummings, Director of Purchasing, Purchasing Division - 357-6070
RPJMMl0508/PA05-MAY.2000 F
Form 107-1-A Revised 9113199
10/17/01 16:46 FAX 9543578535 BRWD PURCHASING 0 008
�- Page 2 of 2
Vendors received notification
25 Requests received
15 Submittals received
2 Declinations
projected costs roved budget amount and account number, source of funds,and
(include protect pp
Y'
a.• requirements.)
�G1�13 uro fundih.re�Et'2S>'':>s. any ful
�%.x<�<:rr:��:�?.3t.,.'l.:'C!><t:r����#:%Est$:::>'.. . .:....:....: ::,
" Funds will be encumbered at the time of ordering. Funding source for the Aviation Department
is Operating Expense Budget 401-400-5210-4030, funding source for the Fleet Services
Division is Cost of Goods Budget-Fuel 5010-125-4700-4235, funding source for the Mass
Transit Division is Operations Organization Budget -Diesel 4500-025-8010-4235 and
Maintenance Organization Budget-Gasoline 4500-025-8040-4235.
tease number exhibits num€ricall .)
(P Y
1, Bid Tabulation
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Executed orlglnal(s)for permanent record Q APPROVED DENIED
DEFERRED
Executed copies to return to: From:
(number)
Other Instructions:(Include.name,agency,and phone)
To.
RNMM10508 PA05-MAY.2000 5/8
_ AGENDA REQUEST FORM
CITY OF DANIA BEACH
AGENDA ITEM N®.
1. DATE OF COMMISSION MEETING: 10/23/01
2. DESCRIPTION OF AGENDA ITEM: FUEL PURCHASE FOR CITY VEHICLES,ALL
DEPARTMENTS
3. COMMISSION ACTION BEING REQUESTED:
Adopt Resolution or Ordinance ❑ Expenditure ®Award Bid/RFP ❑
Presentation ® General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. SUMMARY EXPLANATION & BACKGROUND:
REQUEST AUTHORITY TO PURCHASE FUEL FOR CITY VEHICLES OFF OF
COUNTY CO-OP PRICING
5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST):
CO-OP PURCHASING INFO
6. FOR PURCHASING REQUESTS ONLY: Dept: VARIOUS Amount: $ 90,000.00
Fund: GENERAL: ® WATER: ® SEWER:® STORMWATER:
Account name: GAS/OIL Account#: . VARIOUS
Finance Director Approval: Date:
7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA:
✓�I / _/, [d JO`/f /yl
Submitted by: Date
/0
Department Supt Date
City Manager Date