HomeMy WebLinkAboutR-2001-196 RESOLUTION NO. 2001-196
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AUTHORIZING THE CITY MANAGER TO PURCHASE
UNIFORM SERVICES FROM G & K SERVICES, INC. IN AN
AMOUNT NOT TO EXCEED $10,000.00, UNDER THE
BROWARD COUNTY COOPERATIVE PURCHASING GROUP
CO-OP BID NO. F-3568-TF; WITHOUT COMPETITIVE
BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes the city manager to purchase supplies, services, equipment
and materials for the city government in amounts in excess of $15,000.00 without
competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the city commission and if such purchases are
made pursuant to a competitive bid obtained within the last twelve (12) months by other
governmental agencies such as the Federal Government, State of Florida or a Florida
county or municipality; and
WHEREAS, the city manager has determined that it is necessary to purchase
uniforms for the Water Plant, Distribution, Sewer, Stormwater, Garage, Cemetery,
Maintenance and Small Parks personnel; and
WHEREAS, the city manager has determined that such uniform services can be
purchased at the least cost to the city by continuing with G & K Services, Inc., under the
Broward County Cooperative Purchasing Group Co-op Bid No. F-3568-TF.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proposal from G & K Services, Inc. for the purchase of
uniform services in an amount not to exceed $10,000.00, under the Broward County
Cooperative Purchasing Group Co-op Bid No. F-3568-TF, in substantial form as Exhibit
1 RESOLUTION NO. 2001-196
"A", is approved and the city manager is authorized to pay for said services from various
Utility and Public Works budgets for the fiscal year 2001-02.
Section 2. That all resolutions or parts of resolutions in conflict with this
resolution are repealed to the extent of such conflict.
Section 3. That this resolution shall be in force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED this 23RD day of October, 2001.
PATRICIA FLURY
MAYOR— COMMISSIONER
4HRLL
ST 4EJ: ROLL CALL:
COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - YES
E SON COMMISSIONER MIKES - YES
ACTING CITY CL RK VICE-MAYOR CHUNN - YES
® MAYOR FLURY - YES
APPROVED AS TO F M AND CORRECTNESS:
BY: -v
TH M ANS RO
CITY ATTORNEY
2 RESOLUTION NO. 2001-196
`
anta
�y
DATE: October 4, 2001
TO: Jason Nunemaker— City Manager
FROM: Leo Williams — Util/PW Supt.
CC: Bud Palm
RE: Uniform Service
We are requesting approval of funding for continuation of our uniform service contract with G&K
Services Inc for fiscal year 2001-2002, piggybacking off of Vero Beach's contract at a price of
$4.50 per employee per week. Total spending authority requested - $10,000.00. This covers Water
Plant, Distribution, Sewer, Stormwater, Garage, Cemetery, Maintenance and Small Parks
employees.
•"4R- .: ^y. � 'b'�w�n.r 7A `n`T w r,E'nC1i�
rt
.'•t
Y
COMPA Y NAMES` \ _- __
61
("Customer')
® COMPA'JJN 17AF)DRESS
G&K Services, Inc.
3050 SW 42nd Street 1 f' � �-.�(
Fort Lauderdale, Flo 3331 Z COMPANY PHONE NUMBER
FIE31=1 Al
iTEM DESCRIPTION - NUMBER OF INVENTORY PER CHARGE PER SERVICE UNIT REPLACEMENT
` _ t �-�t.A: PERSONSIQTY. PERSOWITEM CHANGE/ITEM FREQUENCY OR LOSS/DAMAGE VALUE_
�►'v^t ra Vlr�- �cl —t`c- _
z"n C.1.w �� 7 LA.)
�{/mac.,l
N� ('l IUi I+�ft4air.,s '
�uslomcr agroc;to;l rnininwin weekly sci-0-a Volume of - , —or „'_`/_of service volume indicated on this Agreement, Initial
,ERVICE&SUPPLY AGREEMENT.GRK will provide,and Custorrior will accept exclusively from G&K,all of Cuntnmer's r0quilettlerds for Ihr:typos of mc:rr.Kindmn,ind services liMed on
its Agmemartt rluruuj Ito term(including ro(scw,tlt,)of lion Agmemeni.Addrliumt roorchandse/L(vice requoslCd by Customer,verbally or in writing.will bo euvured by uic ICrm9 of Ihrs
tgver•monT�nhlt"ct to lhoir curionl prlrinq of such muwhandir:,-/3arvlce. All rental items supplied to f'ur•fomor remain t11C propony n G&K. In the event that rental hems are Insl or
lamaged b;yund n-:pmr,except by normol wcnr and loam,or are nut returned to G&K upon t iintlnalion of Me AnreOment,or upon lunnrrttlliorl of in4 l ividW Crnl)Inyprg,Oi;lnmer Agrees to
•ay for all such rcnlat ilc:ins it.Incurred,et GRK's then Cwrenl replacement values,fiepiacemcnl valueq may bo rovlSed periodically by G&K.
WS GARMENT QUALITY GUARANTEE. EE ciY rc lacemcnt t nrntcnt or new em�iloyce uniform will Meet or exceed �&K's yuor;40 it d garmont fyuat;
aids or Il will be rt�?f lrcd I�1 e foliowinr0(i i iivc.iy aPno cost to you for the replacem nil Item. Items roqulring replacemen due td normal wear and(11%,wr!
eplacdd at no cha ge tot GListo 11el;
amICC GUARANTEE.G&K w II;
mcrchanrtirr,f)icked up on I!lc nopnaf oo ivery d,1y by the next snccdulpd delivery dpyd rct m toGtu Aout r a ar en^in needo ra Ai;on the next Sche u cd deliveryoaYmcrcylanddlse ip s c, n rit�usatgI cnndltonPone workunllorm^oi{�slitlIl(Lrd S17 -Acolor.c�rderedjg aft newegipfo ep^ provido( Such ordef wjs received pn R.re(ul;�r delivery(My.
meet the guaranlces hstrd above,(uslomer w311 be entitled to a credit et a to tho weekly Charge or t is non-con orminr item,
Customer L,r-llr•vrs thnl C&K has cunSo,torflly laird to provido quality SCNico rPqulred under illl9 AgreemCitl Cumomor may tenuina(e INS Afln)CI11Qrlt w,thnu(I)CMnUy,prOvlriatl 111,11.(a)
:uslomer first give G&K wrilrnn notice sent by Corfillor m:,d detnifinn such sorwce dr•flcienciuS;Ind(b)GREZ tails l0 Cufe 4ur:h delrciencies within sixty(GO days aftf;t G&K•5 i(,copt,mf
uch notice-Cuslcmer concerns st)nll be,pret:umed curCd urtl0=s Cur,:lolner gives G&K another written notice dotailinU Ihu Conlinuinq deficlencle5 wilhtn ten�10)days allot lhO Cxplydi0n
f such;•Ixly(C)O)d,ty cure period Custorttnr m.1y Then rancel this Agrurnent provided That all previous balGnCOS due to G&K are paid end tire ienlal d,:ms are rpllirmid to OAK In good
rid usabtu condition or rep nCp.mont va(uu is paid ft)r list/r.IvnA�rd rental items.
T,RM,RENEWAL,This Agreemunl 1,11(03 offer.1 ns of the date of signing and continues for sixty(60)monllrs aflor the data of first inslaflahon(lor niw CuStonlCr`)or thn date Cusinincr
ions a roncwal Agrocnionl(IOr renewal CwAoivli,S),It will thin be ronewod CrutOmallrsilly and 000011ll011flty far suCCC::;ivC lu:nods of three years un(oss Cu=fnur or G&K 111wr wniton
ohca of non-roncwal to Mu uth(•r nt lean ninety(00)days prior to the.Expiration Data.
RILES.Minirrtunt or Ilnl rile charges urq brt3CCf upon ialof inventory installed and are subject to change it invuntory i9 InrreAsf d or decreased.Annually,on Ulu Sorvic0 Agto:mont Uata
hown below,price may UC Inc tinned with wifirn In t.Tt,Irlrr,Wilhln Utia days of nolinn customer m.ly drsagreo in waling to?ny pant tnrreace of a percontage amount grouter thurt
)e Inr.wnse of the Consumer PnCo Intic.x-all;trea'sror Fw prcous 12 IllOrlth5 or 3%,whiChever is greater.Charp�]es will be made fur prepnri,Uon of ilddilional m of Crs,nnmes.emblos,
rr5un;'il Changoovoi6,nutsiza charges,and Cnvironmentnf surchargos.All prices are b.ased on 52 weeks per yEaISCrvIrC.Payment is dui on ilia tout of the month Iulluwlmj delivery,or
O.D fnttr:tl
uslomer agrees to buy,upon non rr-•nrwMl,breach,or other Icrniirnrliun of the Agreomcnl,all direct embroldCrc:d or specially pure.);ed mcicr,anOt;:r,in srlvlco or held In mock by G&K
I G&W gw-li cuircnt rophcemonl values.
ERVICE CANCELLATION WITHOUT CAUSE,The Cu�;Ivii cr incl G&K recognize and lrlrea that It Cu•,ic,nier should breach Uti;Agu-Omrnl i0,.nny rraegn,the d.nmagn-s sulefod by
:t:K ant not currontly known or u-juilain,it,Ie,If Cuslamor should brca(;h or pulm:nturely t6f,I)in310 this At rcCmcnt for any reason,excupt for reasons lei forth in the 80ivicc Guarantee
+uCC:d)ovu,Cu.^•lol*oo,wdl pay to G&K as IigUidalod d.lma,rg,and not as a petia(ly,an amount equal 10�ifly pt:rucnl(50/�o1 the avemcle weekly amoum s invoiced to Cu;lornor durin1�
fe 00 days pcecedin,77 tlrC'breach millip)iod byy tho nund)cr oo�wi•clv8 n;m9ining in Uip lOtm of this Agrocition,beginning will the dal,)of rr-•ncll I hoar,dAmrtrrrs will by In addiltun Io ull
Cher nmomils awed 6y Cuslomcr to &K on 11te duce of breach or wronglul vAminhtion.Cuslomor Sprees to pay CORK All coRls,including reusonablc aUorney's Icus,iocur,(:d by GRK to
nf<)rr(,CustOnlCr ohlig.ttions undur Iltis Agir;einont
ustomer acknowtedgus lhnt ill(,garments rented undur this conlract are for general purpposes,unto r specifically ldentifiod os"1IOmo relordarll," and are not designed or
-commended for areas of flammability or when contact with hazardous materials or Ignition source:;.1,,,possible.G&K has adviccd Customer of Inc-avail rbility of tlante-
)lardant garntont and recommended lh�ir u3C whCrO employees may work under the above conditions.Customer has declined this offer except as noted by provision for
dme-retalidanl OurmC•nts In this Agreement:
se of non-flame-retardant garmunta nrouttci or near heat or ignition sources may Increase the possibility of burns or other serious injuries.G&K may not be tic maker of
fese 9armcni;and ha.9 not mnde and does riot mike any representation,warranty or covrnant, express or Impticd,with respect to their quntity, safety or suitability fur
uslomer use. Initial
O EXISTINCS AGIIEEMENTS. Cu:;lorner wnnnnis that CRK i3 in no w,tyy ullnnqua0 upon any CYlnung AgrectnCrll UCIw(:Cn the Customer and any other textile rental uniform or d1t51
)nlrol sctvir.o.11ii9 Aqi cemenl shrill be biwlmo and inure to tho bonefil of ptr POtfi('..c,their res+ochv,;aucr,es or3,mil t�:,ign.
CI)1',TOMER AUTHORIZATION '<.-0&5 tRVICES AUTHORIZATION
IGNATURE f _ �51
Rt t ACCEPTANCE OA-1
Ir�7ED NAME K,
NAMFj TIT` lITLE MT NATURE ACCEPrAE DATE
F.RVICE REEMENT DATE M'r PRINTED NAME 'TITLE
OCT-04-01 THU 03: 14 Phi G&K SERVICES FAX NO, 9543279154 P, 02
'uau bW 42nd Street
Ff. Lauderdale FIL 3332
G&K Services 954327--9 00 'Fax 9 4I327-9154
Textile Leasing Systems
R 69
SERVICE AGREEMENT 1
� N 5661
THIS IS AN AGREEMENT between ct�
for the service described below: ("Customer") and G&K Services ("Supplier"),
1. Agreement to Supply, Supplier agrees to supply and Customor agrees to accept exclusively from Supplier, during the term of this Agreemo
and during any renewals,all of customer's requirements for the types of merchandise and services listed below.If Customer requests additional amoun
or types of merchandise or services,such additional merchandise or services will be covered by his Aqr ment.
2. Term:Renewal.This agreement takes effect as of the date of signing and continues for �j�*�0
customers) or the. date Customer signs a renewal contract (for renewal customers) (the "Expiration Date"), It will rthen the dbceronewed autf first omatilationcally Ily ar
continuously for successive poriods of one year unless Customer or Supplier give written notice of non-renewal to the other at least ninety(90)days pri
to th Expiration Date or the anniversary of the Expiration Date,as the case may be.
Itembescrlptlon Numberol Chengea Inv.Per Charge Per -Service �Unit
Parsons/oty, Per Week Person/item Chenge/Itom Chang Frequency l o age
,y- Cherge
Cth .s will be a for pYE arati n of addit'
I nil orders games, em lems seaso ial c_hange .vers , :)
waste water disposal. All vices Bre based o 52 weeks per year ser is
Prices. The price and pricing methods for the items covered by this Agreement are stated above. Minimum or flat rate charges are based upol
t tat inventory installed and are subject to change if inventory is Increased or decreased. Prices shall be Increased annually by a percentage amoun
equal to the Increase in the COn UiY1P.r Price Index(CPI)forthatperiod.Customer must be notified of any price increases overthis percentage amount
4. Payment Terms.All charges will be duo and payable in cash at the time of delivery or,if Customer's credit is approved by Supplier,on the te
day of tfte month following delivery, Delinquent accounts may be converted to a Cash On Delivery payment basis and also may be subject to a se vicf nts
charge on past due amounts of one and one half percent(1lh%) per month (or, if loss, the maximum amount permitted by law).
THE UNDERSIGNED CUSTOMER UNDERSTANDS AND ACCEPTS THE TERMS OF THE SERVICE AGREEMENT PRINTED ABOVE AND ON THE REVERSE S DE.
Customor L — �"� ..._ � ,_.._ Date
Addrass G&KSEFiVICES
City 1 CUziz
(� Salesperson's Signatu
State �_-__-_-_ Zip Codo t%�/ Accepted by / /• }
r /
Title ✓
Title
OFFICE COPY
AGENDA REQUEST FORM
- CITY OF DANIA BEACH'
AGENDA ITEM NO.
1. DATE OF COMMISSION MEETING: 10-09-01
2. DESCRIPTION OF AGENDA ITEM: UNIFORM SERVICE
3. COMMISSION ACTION BEING REQUESTED:
Adopt Resolution or Ordinance ❑ Expenditure ® Award Bid/RFP ❑
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. SUMMARY EXPLANATION & BACKGROUND:
Continuation of uniform service with G&K Services
5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST):
Memo and service contract
® 6. FOR PURCHASING REQUESTS ONLY: Dept: UTIL/PW Amount: $9000.00
Fund: GENERAL: ❑ WATER: ❑ SEWER: ❑ STORMWATER: ❑
Account name: Account#:
Finance Director Approval: Date:
7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA:
LA
Submitte y ! Date
De rtment Dir for Date
City Manager Date
aw:u� 200000
CITY OF HOLLYWOOD
"AN EQUAL OPPORTUNITY AND SERVICE PROVIDER AGENCY"-
PURCHASING & MATERIALS MANAGEMENT DIVISION
ADMINISTRATIVE CENTER
HOLLYWOOD, FLORIDA 33020
BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP
INVITATION TO BID
OPERATIVE-,
BID BID NO. F- 568-TF, DATE: November 3, 1998
Prospective Vendors
FROM: John L. Weyrauch, CPPO, C.P.M.
Director, Purchasing & Materials Management
This Invitation to Bid represents a Cooperative Bid for the Broward Governmental Coopera,ve
Purchasing Group for the following commodity.
UNIFORM RENTAL SERVICE
® OPENING: 3:00 P.M., NOVEMBER 20, 1998
The participating agencies for this bid are:
1. City of Hollywood 2. Lauderdale-by-the-Sea
3. City of Lauderhill 4. City of Sunrise
5. Town of Davie 6. Broward County Board of Commissions
7. City of Deerfield Beach 8. City of Pompano Beach
9. City of Hallandale 10. City of North Miami
11. City of Tamarac
The Agency responsible for issuing this bid is the City of Hollywood, Purchasing & Materials Management
Division, 2600 Hollywood Boulevard, Room 303, Hollywood, Florida 33020.
All questions concerning this Invitation to Bid should be addressed to the issuing agency, herei,ra:er
referred to as the "lead agency." All responses to the bid are to be returned to: City of Hollywood. 'rty
Clerk's Office, 2600 Hollywood Boulevard, Room 221, Hollywood, Florida 33020 no later than 3:00 P.M.,
FRIDAY, NOVEMBER 20, 1998, with the Bid number and due date marked plainly on the envelope.
Bid award will be made by the City of Hollywood. Each participating agency will execute its own ccrrct
with the Contractor(s) in accordance with its rive purchasing policies and procedures.
Each participating governmental entity will be responsible for issuing its own purchase orders, and for
order placement. Each agency will require separate billings, be responsible for payment to the vendor
awarded this contract, and issue its own tax exemption certificates as required by the Contractor.
The Contract/purchase order terms of each entity will prevail for the individual participating entity.
Invoicing instructions, delivery locations, and insurance requirements will be in accordance with the
respective agency requirements.
Any reference in the Bid document to a single entity or location will, in fact, be understood as referring to
all participating entities referenced in this Invitation to Bid.
The successful Contractor(s) shall be responsible for advising the lead agency, referenced in the award,
of those participants who may fail to place orders under this award.
Municipalities and other governmental entities which are not members of the Broward
Governmental Coocierative Purchasing Grouo are strictly ®rohibded from utilizing any contract or
purchase order resulting from this bid award. HOWEVER, OTHER BROWARD CO-OP MEMBERS
MAY PARTICIPATE IN THIS CONTRACT FOR NEW USAGE, DURING THE CONTRACT TERM, OR
ON ANY CONTRACT EXTENSION TERM, IF APPROVED BY THE LEAD AGENCY. NEW CO-OP
MEMBERS MAY PARTICIPATE IN ANY CONTRACT, ON ACCEPTANCE AND APPROVAL BY THE
LEAD AGENCY. (A listing of current Broward Co-op members is attached.)
ANY . PROBLEM WITH PARTICIPATING AGENCIES REFERENCED IN THIS AWARD WILL BE
BROUGHT TO THE ATTENTION OF THE LEAD AGENCY.
THIS INVITATION TO BID IS CONSIDERED AN INTEGRAL PART OF THE BID DOCUMENT, AND
ANY RESULTANT AWARD, AND SHALL BE INCLUDED BY REFERENCE INTO ANY CONTRACT.
ACKNOWLEDGED BY:
G 19 SERVTrES
y Name
fit r,►'( �'` ,�r,R�,
Authorized si !Title
Randall Krause, General Manager
Enclosed: One (1) copy of Bid, to be completed, signed and returned
Attachment: Broward Co-op Member Listing
M/WBE Participation Form (Exhibit "A")
Letter of Intent Form (Exhibit "S")
Statement of "No Bid"
�OUY®000
A
O
r I/Z
DWAO
ccwO co.
°•'on„reo Submit Bids To: CITY OF HOLLYWOOD, FLORIDA
City of Hollywood
2600 Hollywood Boulevard INVITATION FOR BID
Hollywood, Florida 33020
Office of City Clerk, Room 221 BIDDER ACKNOWLEDGMENT
Bid Title: UNIFORM RENTAL SERVICE Bid must be received prior to 3:00 P.M.Friday,November
Bid No.: F-3568.TF 20, 1998, and may not be withdrawn within 90 calendar
days after such date and time. Bids received by the date
Commodity/Service Required: work uniform and time specified will be opened in Room 401. All Bids
supply and service received after the specified date and time will be returned
unopened.
Purchasing Contact: Tom Fenton
Telephone No.: (954)921.3290
BIDDER ACKNOWLEDGMENT MUST BE SIGNED AND RETURNED WITH YOUR BID.
THIS FORM MUST BE EXECUTED AND THE ORIGINAL AND ONE COPY SUBMITTED WITH ALL BID SHEETS IN A SEALED
ENVELOPE. (DO NOT INCLUDE MORE THAN ONE am PER IENVE noe,) THE FACE OF THE ENVELOPE SHALL
CONTAIN THE ABOVE ADDRESS, THE DATE AND THE TIME OF 810 OPENING, AND 810 NUMBER. THE BID SUMMARY
SHEET PAGES ON WHICH THE BIDDER ACTUALLY SUBMITS A BID AND ANY PAGES UPON WHICH INFORMATION IS
REQUIRED TO BE INSERTED MUST BE COMPLETED AND SUBMITTED WITH THE 810.
Bidder's Name:G & K Services Fed.ID No.or SS Number 41-1670526
Mailing Address: 3050 S.W. 42nd St. Te;*Pho 1e No.: (954) 327-9400
Ft. Lauderdale FL 33312 Fax No.: (954) 327-9154
Indicate type of organization below: Is the bidder a Certified Minority? Yes No
Corporation [R Partnership C3 Individual C3 Other Certifying Agency:
Bid Guarantee is attached in the amount of S 34 7,175. Bolivery: Calendar days after receipt of order
Reason For No Bid: N/A Payment Terms: Net 10
The undersigned bidder certifies that this bid is made without poor understanding, agreement or connection with any
corporation. firm or person submitting a bid for the same materials. supplies, or equipment, and is in all respects fair and without
callus : fraud I certify acceptance of this bd's terms. conditions, spec ration. attachments and addenda. Further, by
si this form, pages 1 through 3 are adcnowfedged and accepted as well as any special instruction sheet(s)if applicable. I
ify t I am autho ed t sign this bid for the bidder.
11 /11 /98 Randall Krause, General Manager
uthonz-Signat a Date Authorized Name(typed)
BID FORM
s CITY OF HOLLYWOOD, FLORIDA
"AN EQUAL OPPORTUNITY AND SERVICE PROVIDER AGENCY"
The City of Hollywood, acting as lead agency on behalf of the Broward Governmental
Cooperative Purchasing Group, is seeking bids for the Rental of Work Uniforms for various
City employees as described herein.
Agreement shall commence on March 1, 1999 or upon expiration of current agreement,
whichever is later, and terminate two (2) years from that date. The City reserves the right to
renew this agreement for two (2) additional two (2) year periods subject to vendor
acceptance, satisfactory performance and determination that renewal will be in the best
interest of the City. All prices, terms, and conditions shall remain firm for the initial period of
the contract and for any renewal period.
The City of Hollywood also reserves the right to terminate this Agreement for any reason or
no reason.
I. UNIFORM SPECIFICATIONS
Vendors must satisfy the following minimum requirements to be considered responsive.
® Vendor must submit samples of all clothing items proposed to the Purchasing &
Materials Management Division, Room 303, City Hall, 2600 Hollywood Boulevard,
Hollywood, Florida prior to the Bid opening, so that samples may be Inspected both
as to material, color and construction. Samples to be Identified by vendors name on
each garment.
A. TROUSERS
Material - Washable permanent press, consisting of 50% polyester and 50% cotton twill, or
65% polyester and 35% cotton twill of permapress quality with soil release. Fabric weight
to range between 7 1/4 oz. and 7 1/2 oz. per square yard. Full cut with shrinkage less than
2%overall.
Belt Loops - Al loops, with the exception of the center back, may be inserted into and
sewn with the waistband seam which shall also be of 1 3/4" minimum width. The center
back loop shall be affixed in such a manner as to permit alterations. Trousers to be
equipped with a minimum of seven (7) belt loops measuring not less than 3/4" X 1 3/4" and
bartacked.
5
Pockets - Two (2) side pockets, two (2) back pockets. All pockets, waistband and fly lining
to be made of permapress quality or equal. Side pockets to be a minimum 13" and back
pockets a minimum of 10" measured from the top waistband. Back pockets shall have a
width of not less than 5 1/2". Left back pocket shall be a button-through pocket. Pockets to
be pre-stitched and sewn into the waistband seam.
Fly - Front fly must be equipped with No. 5 Talon, Conmar, Prentice or approved equal,
zipper. Zippers to be heavy duty brass with double locking tab and securely sewn into
trousers.
Labeling - Each garment to be identified with a permanent label that shall show size, fabric
content and employee I.D. Number.
Finishing - Each garment to be trimmed, inspected, pressed and neatly folded.
Misc. - Trousers shall be fastened at waist with button. Metal fastener at waist not
acceptable. Waistband to be two (2) pieces, (split curtain) to allow for alterations. Points of
strain and pocket entries to be bartack reinforced. All pockets, waistband and fly lining to
be of permapress quality.
Colors - Vat dyed, fade resistant, tan, navy, dark brown, black, green, and charcoal.
Sizes - To be furnished in stock waist sizes, even numbers from 26 through 54, odd
numbers from 27 through 35. Length shall be as required. Any alterations required will be
® made by the vendor at no additional cost to the City. City reserves the right to request
exchange of sizes at no additional cost to the City.
Trousers shall be finished with hemmed bottoms (no cuffs). Trousers shall be bartacked at
ail points of strain. Actual sizes with trouser inseams will be determined at time of original
fitting of personnel and stored in permanent vendor data file. Measurements must run true
to size, as ticketed. Successful bidder shall be responsible for measurement of all
employees.
6
BID +F-,`-Za-TF
1A- SUBSTITUTE ITEM SPECIFICATIONS
Each entity participating In this bid may consider the following alternatives on an
employee by employee basis as substitution for the trousers as specified herein:
Shorts, must incude:
Combination 65% dacron polyester and 35% cotton
Permanent press
Two (2) side-front pockets and two (2) back pockets
Heavy duty belt loops
Zipper fly
Cut: mid-thigh, no additional cost for cut and hem
Trousers, (womens dress pants) must include:
Combination 65% dacron polyester and 35%cotton
Permanent press
Fix extended waist band
Front and back darts
Zipper fly
No pockets
Skirts for women must include:
® A-line skirt with plain front waist band and elastic waist band on back
Combination 65% dacron polyester and 35%cotton
Permanent press
Zipper on back
Length: over the knee
No pockets
B. SHIRTS
Materials - 65% Polyester, 35% combed cotton poplin, processed so that it shall be of
permapress quality. Fabric weight to range between 4 1/2 oz. to 5 1/4 oz. per square yard.
Full cut with shrinkage less than 2%.
Color - White, tan, light blue, dark blue, orange, light gray, and light green.
7
AID H�•.•::.r';
Construction - Work shirt type so that it can be worn with collar open or dosed. Short or
long sleeves, with a minimum of 2" full facing on each side of shirt opening. Shirt to have
two (2) pockets with button and matching button hole on each pocket securely bartacked at
points of strain. Shirt to contain a minimum of six (6) buttons for front closure and long tail
for tucking into trousers. Collar stays to be sewn in for neat appearance. Shoulder yolk to
be double. All raw edges to be serged or turned and sewn. Collar to be top-stitched 1/4
inch from edge.
Sizes - Shirts to be supplied in standard sizes, small through XXX large in colors, as
required.
Labels - Labels with the employee's name shall be sewn over the right pocket and the City
logo shall be sewn over the left, with 1/2" between bottom of logo and top of pocket. The
same shall apply for the employee's name and right pocket. Labels must be furnished by
the contractor and sewn over the respective pockets. A sample City Logo will be provided
upon request.
Shirts to be furnished with label permanently affixed on the inside which will include fabric
content and employee identification number.
113. SUBSTfTUTE ITEM SPECIFICATIONS
Each entity participating in this bid may consider the following alternatives on an
employee by employee basis as substitution for the shirts as specified herein:
Guard shirts for men and women must include:
e
Short sleeve and long sleeve (tapered fit)
Combination 65% dacron polyester and 35% cotton
Permanent press/Soil release finish
Button through epaulets
Banded collar with stays
Two (2) boxed pleated breast pockets with button through flaps
Approved style for law and order jobs
IndividuaJ's name sewn over right pocket and City emblem sewn over left
pocket
Tail length, long enough to be tucked into trousers
8
311) 7 F
Golf shirts must include:
Short sleeve, regular fit
Combination 50% dacron polyester and 50% cotton
One (1) open pocket on left chest
Hard collar or soft collar
IndividuaJ's name sewn over right chest and City emblem sewn over left
pocket
Shirt length, long enough to be tucked into trousers
Three (3) button placket
Color: white, light blue, hunter green, tan, navy, burgundy
C. LABORATORY COATS
Material - 65% polyester, 35% cotton washable permanent press
Construction - 3/4 length, four (4) button front, long sleeve, lapel collar, three (3)
patch pockets.
Color- white or post blue
D. COVERALLS
Materials - Combination 65% Polyester and 35% cotton twill (7-1/2 oz.), crease resistant
finish.
Construction - Concealed fly front with heavy duty two-way zipper, two patch chest
pockets, two insert lower front pockets, two patch hip pockets with half-lined reinforcement
hemmed barrel sleeve cuff, four needle reinforced waistband, bi-swing back, tool pocket on
right leg, side pocket pass-throughs, and constructed to be worn over other clothing.
Color - Navy or other as required.
II. SERVICE SPECIFICATIONS
Service Option I, Bidder shall furnish a minimum of six (6) sets of uniforms to each
employee upon receipt of orders. Thereafter, each person will have five (5) changes each
week with service twice weekly.
Service Option II, Bidder shall furnish a minimum of eleven (11) sets of uniforms to each
employee with weekly service to include five (5) changes.
9
BIO �f-^�o3-Tr
Successful bidder will be responsible for correct measurements of employees at their work
site. Selection of Service Option shall be made by each participating agency prior to initial
measurements of employee.
Each employee shall be furnished complete sets of new uniforms at start of contract and at
each renewal. All uniforms to be kept in constant repair such as the replacement of buttons
and sewing of small rips. All badly damaged uniforms to be replaced with a good up-
graded garment within seven (7) days following written notification by the City.
Successful bidder will be required to maintain an accurate and up-to-date permanent
record for each individual of all soiled uniforms picked up and laundered uniforms
delivered.
Each employee's delivery of laundered and pressed uniforms must be delivered on
hangers and identified by name and number. Stained, yellowed or otherwise unacceptable
uniforms will not be accepted or paid for.
Deliveries to be made twice (2 times) per week under Option I, or once (1 time) per week
under Option 11.
No charge for service to be made while an employee is absent from duty for one (1) week
or longer. Driver to be notified in advance.
Payment shall be withheld for Items picked up and not delivered on next scheduled
delivery day.
® In the event an employee transfer results in change of color in shirt, trousers or both the
9 ,
successful supplier will furnish good comparable garments in the appropriate color.
A new employee will get new garments during the first 180 days of each new uniform
issuance period. After that he will receive a comparable garment to those in service.
The City reserves the right to add or to reduce the quantity of like uniforms if occasioned by
hiring, termination or additional employees being famished rental uniforms as specified
herein.
Vendor shall furnish new uniforms to each employee within thirty (30) days of each two (2)
year agreement renewal at no additional charge.
111. ADDITIONAL SERVICES
Items shall be serviced on a weekly basis on scheduled uniform service days or as
otherwise agreed upon by City Representative. Cost of necessary inventory required to
provide sufficient quantities as indicated shall be included in price. Quantities indicated are
weekly service of soiled items only.
10
BID r.`r c3-TF
An adequate number and type of collection equipment as may be required by the City will
be furnished by bidder awarded any resulting agreement and at no additional cost to the
City. (Hampers, Carts, Bags, etc.)
New contractor shall make all arrangements for installation of his cabinets where necessary
and/or make all arrangements with current contractor to take over existing cabinets. All
necessary cabinets will be provided at no cost to the City and shall include installation and
removal when and if required.
Linens will be delivered folded and bundled by the dozen for easy count by City Employee.
Supplier shall be responsible for normal wear and tear of linen items and collection
equipment; however, lost or abused linens shall be paid for by the City at firm rate specified
in your bid.
Pickup and delivery date for each location will be established at the convenience of
personnel at applicable locations and may be adjusted during the contract period.
E. SHOP WIPERS
Material - Minimum of 80%cotton.
Construction - Minimum size 18"x16"
Minimum weight-seven (7) pounds per 100 pieces
Prewashed and prehemmed
F. FENDER COVERS
Material - Minimum of 50%cotton
Construction - Minimum size 36"x36"
Minimum weight-eleven (11) ounces
Prehemmed
G. CONTINUOUS ROLL TOWELS
Standard Cloth Roll Towels capable of three hundred uses per roll.
H. BATH TOWELS
Material - 100% cotton terry cloth, white
Construction - 22" x 44"
Minimum weight: 6 pounds per dozen
Prewashed and hemmed
11
BID
I. WASH CLOTHS
Material - 100%cotton terry cloth, white
Construction - 12"x 12"
Minimum weight: 10 ounces per dozen
Prewashed and hemmed
PARTICIPATING AGENCIES
NO. OF EMPLOYEES
AGENCY/ADDRESS REQ. SVC. CONTACT
Cry of Hollyffi&d 205 Tom Fenton
921-3290
400 Entrada Drive, 1621 N 14 Avenue,
3441 Hollywood Blvd., 1715 N 21 Avenue,
3150 Taft Street, 3250 Hollywood Blvd
3401 Hollywood Blvd., 1600 S. Park Road
& 1112 N. Ocean Drive
Lauderdale-8y-the-Sea 8 Bill Mason
736-0576
4501 Ocean Drive
Town of Davie 65 Herb Hyman
797-1016
3790 SW 64 Avenue, 3500 NW 76 Avenue,
6911 S 45 Street, 14601 SW 14 Street,
& 7550 SW 34 Street
Cily of Lauderhill 90 Ruby Levy
730-3044
1900 NW 55 Ave, 1919 NW 55 Ave
2101 NW 49 Avenue, 1176 NW 42 Way
City of Deerfield Beach 212 Paul Collette
480-4418
210 Goolsby Blvd., 290 Goolsby Blvd.,
200 Goolsby Blvd., 150 NE 2 Avenue,
425 NE 3 Street, & 227 NW 2 Street
i
12
BID #F-3568-TF
City of Hallandale 130 Art Andrews
458-3251
M 630 & 644 NW 2 Street
City of Sunrise 358 Alicia Shand
572-2276
10770 W. Oakland Park Blvd., 6466 NW 20 St.,
4350 Springtree Drive, 8700 SW 19 Street,
14150 NW 8 Street, 4747 Nob Hill Road,
3801 N. University Dr., 9525 W. Oakland Park Blvd.
& 8350 Spring Tree Drive
Broward County Board of Commissions 100 Sue Warner
357-6081
Various
City of PoMlpano Beach 171 Leeta Hardin
786-4098
Golf Course, 1400 N Federal Hwy
Public Works Garage, 1190 NE 3 Ave, Bldg. A
Grounds Maintenance, 1190 NE 3 Ave, Bldg B (front)
Street Maintenance, 1190 NE 3 Ave, Bldg B (front)
Building Maintenance, 1190 NE 3 Ave, Bldg B (rear)
Park Maintenance, Stadium, 1701 NE 8 St
Civic Center, 1801 NE 6 Street
Mitchell/Moore Center, 901 NW 10 St
Mcnair Center, 950 NW 27 Ave
Water & Sewer, 1201 NE 3 Ave
Customer Service, 100 W Atlantic Blvd
Ciy of Tamarac 75 Anne Lodato
724-2450
6011 Nob Hill Rd, 6001 Nob Hill Rd
7501 N University Drive
City of North Miami 130 Pam Thompson
893-6511
1855 NE 143 St, 1815 NE 150 St
12098 NW 11 Avenue
BIDDER'S NOTE: Award of any bid will require that the successful bidder ensure that a
l[gpjdyomdeted Vendor Rggistrijhgn Form is on file wiith the City.
13
BID #F M68-TF
BID FIRM UNIT COST, INCLUDING PICKUP AND DELIVERY SERVICE
OPTION I: Twice Weekly Service, Inventory of Six 6 Uniform Sets per Employee
( ) P
Est'd No. of Est'd Week fv Est'd Annual
Employees Description Cost Per Emc. Cost
A. 1175 Weekly Uniform Service $ 4. 15 $ 253, 565.00
as described herein
B. 4 Weekly Lab Coat Service $ 3_no $ 624. 00
C. 9 Weekly Coverall Service $ 4. 15 $ 1 , 942. 20
Subtotal Option I Annual Cost $ 256, 131 . 20
OPTION II: Weekly Service, Inventory of Eleven (11) Uniform Sets per Employee
D. 369 Weekly Uniform Service $ 4. 15 $ 79, 630.20
as described herein
E. 4 Weekly Lab Coat Service $ 3.00 $ 624. 00
F. 50 Weekly Coverall Service $ 4. 15 $ 10, 790. 00
Subtotal Option II Annual Cost $_91 , 044. 20
i GRAND TOTAL $ 347, 175.40
Award of Bid will be based upon Lowest Responsive and Responsible Bid for Options I and
II.
PRICING FOR ADDITIONAL SERVICES:
Wk1 Wk1
Quantilti Description Cost Per Unit
G. 400 Shop Wipers as specified $ . 09
herein
H. 12 Fender Covers as $ 1 . 00
specified herein
4 Continuous Roll Towels $ 3. 50
as specified herein
J. 2 Roll Towel Cabinet $ . 50
Rental
K. 200 Bath Towel Rental $ 1 _ so
L 100 Wash Cloth Rental $ .50
14
810 rItF-3568-TF
M. 2 Weekly Walk off Mat Rental3'x5' $ 4. 00
N. 15 Weekly Walk off Mat Rental4'x6' $ 5.00
O. 3 Weekly Walk off Mat Rental3'x10' $ 6. 00
ALTERNATIVE ITEMS ADDITIONAL CHARGES
Please provide a per item cost to include weekly service for additional or substitute items as
indicated.
Cost per week per additional Uniform Set (Trousers & Shirt) $ . 83 EA.
Additional charge for 100% Cotton Shirt $ 68 EA
Additional charge for 100% Cotton Trousers $ , 69 EA.
Additional charge for substitution of Shorts for Trousers
Additional charge for substitution of Women's Trousers for Trousers $ .69 EA,
Additional charge for substitution of Skirt for Trousers $ VA EA.
Additional charge for substitution of Guard Shirt fot Standard Shirt $ . 68 EA.
Additional charge for substitution of Golf Shirt for Standard Shirt $ . 68 EA
Additional one time charge per shirt to furnish and attach $ t , 50 EA,
American Flag Embroidered Emblem
Cost per lost Bath Towel $ 2. 5o EA.
Cost per lost Wash Cloth $ L _ 2s EA.
Additional charge for size XXL Shirt or larger $ _68 EA.
Additional charge for size 44 Trousers or larger $ . 69 EA.
Additional charge for Pleated Trousers $ , 69 EA.
Additional charge for Button-down, Oxford Cloth Shirt $ . 68 EA,
Please provide replacement cost price listing for all items listed in bid to include alternative
items. Participating agencies will assume replacement costs only for those items lost or
abused by agency personnel. Items which become unserviceable due to normal usage or
otherwise shall be replaced at no cost to Buyer.
Number of calendar days required prior to start of service following notification of award.
45 days
PLEASE RETURN AN ORIGINAL AND ONE COPY OF ENTIRE BID DOCUMENT.
15
G&k ..ervic�sO
30%S.W i2nd Street
Fort Lauderdale, FL 33113
95-+i32-,-9-+00 Fax 9ia,33--91i
G & K Services, Inc.
Replacement Cost
Bid #: F-3568-TF
Item Replacement Cost
Industrial Shirt $18.00 each
Industrial Pant $18.00 each
100% Cotton Shirt $20.00 each
100% Cotton Pant $20.00 each
Industrial Shorts $18.00 each
Women's Industrial Shorts $18.00 each
Guard Shirt $22.00 each
Golf Shirt $18.00 each
Executive Shirt $20.00 each
Executive Pant $20.00 each
3 x 5 Mat $55.00 each
4 x 6 Mat $75.00 each
3 x 10 Mat $100.00 each
Shop Towels $0.34 each
Fender Covers $8.00 each
Continuous Roll Towel $15.00 each
Roll Towel Cabinet $35.00 each
Bath Towel $2.50 each (4% auto replace)
Wash Cloth $1.75 each (4% auto replace)
Lab Coat $20.00 each
Coveralls $24.00 each
DEDICATED To UNIFORM ExcELLE vcO
G&K —arvi%.�s®
304;0 S.W 42nd Street
Fart Lwderdale. FL 33312
9i-+;327-9-f0U F3.\ 9i+32--91ii
G & K Services, Inc.
Variances
All prices quoted for weekly uniform services are for one pickup and delivery per
week, providing all employees with eleven (11) sets of uniforms
DEDICATED To UNIFORM EXCELLENCE-'