HomeMy WebLinkAboutR-2001-237 10 RESOLUTION NO. 2001-237
A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA
AWARDING THE BID FOR STREET RESURFACING TO
WEEKLEY ASPHALT IN THE AMOUNT OF $736,305.00-1
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE
AN AGREEMENT WITH WEEKLEY ASPHALT PAVING, INC.
AND THE CITY OF DANIA BEACH FOR STREET
RESURFACING IMPROVEMENTS AT VARIOUS LOCATIONS
WITHIN THE CITY OF DANIA BEACH; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (J), authorizes that contracts for the purchase of supplies, services,
equipment and materials for the city government in excess of fifteen thousand dollars
($15,000.00) shall not be entered into or let except by authorization and approval of the
city commission, after advertisement for bids in a newspaper published in Broward
County, Florida, with such publication to be published weekly for two (2) consecutive
weeks with the first publication to be not less than fifteen (15) days prior the reception of
bids; and
WHEREAS, in order to reduce maintenance costs and provide better level of service,
the City of Dania Beach has been working to resurface streets in the City, and
WHEREAS, bids and specifications for street resurfacing were advertised and
received on November 19, 2001; and
WHEREAS, the city manager has determined, after review of the bids received, that
such purchase can be made at the least cost to the city by awarding the bid to Weekley
Asphalt in the amount of Seven Hundred Thirty-Six Thousand, Three Hundred Five and
00/100 dollars ($736,305.00);
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF DANIA BEACH, FLORIDA:
Section 1. That the contract and bid documents received from Weekley
Asphalt in the amount of $736,305.00 for labor and materials necessary to complete the
1 RESOLUTION NO. 2001-237
street resurfacing within the City of Dania Beach, in substantial form as Exhibit "A",
• attached, is approved and the appropriate city officials are authorized to execute it.
Section 2. That the City Manager is authorized to pay Weekley Asphalt an amount
not to exceed $736,305.00 from the Utility Public Works Budget.
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to such Agreement as are deemed necessary and proper for the best interests of
the City. Such Agreement and award of the bid shall not be deemed accepted by the City
unless and until the City has completed its execution of the Agreement.
Section 4. That all resolutions or parts of resolutions in conflict with this resolution
are repealed to the extent of such conflict.
Section 5. That this resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED this 11th day of DECEMBER, 2001.
PATRICIA FLURY
MAYOR— COMMISSIONER
ATT ST- ROLL CALL:
COMMISSIONER BERTINO - YES
COMMISSIONER MCELYEA - YES
C ARLENE JOHN N COMMISSIONER MIKES - YES
CITY CLERK VICE-MAYOR CHUNN - YES
MAYOR FLURY - YES
APPROVED AS TO F t
AND CORRECTNESS:
BY: � I '
___v u
THOM J.'ANSBRO
CITY ATTORNEY
•
2 RESOLUTION NO. 2001-237
CITY OF DANIA BEACH
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN THAT THE CITY COMMISSION OF THE CITY OF DANIA BEACH
IS SEEKING SEALED BIDS FOR:
"ROAD RESURFACING"
SEALED BIDS WILL BE ACCEPTED UNTIL 3:15 P.M. NOVEMBER 19TH 2O01, IN THE OFFICE
OF THE CITY CLERK, ADMINISTRATION BUILDING, 100 W. DANIA BEACH BLVD., DANIA
BEACH, FL 33004, AND WILL BE OPENED IMMEDIATELY THEREAFTER.
ENVELOPES MUST BE SEALED AND PLAINLY MARKED:
"SEALED BID"
"ROAD RESURFACING"
"DANIA PW 01- 02"
BID SPECIFICATIONS MAY BE OBTAINED FROM THE OFFICE OF THE CITY CLERK
LOCATED AT 100 W. DANIA BEACH BLVD, DANIA BEACH, FL 33004 OR BY CALLING (954)
924-3607. FOR ADDITIONAL INFORMATION, PLEASE CALL LEO WILLIAMS,
UTILITIES/PUBLIC WORKS SUPERINTENDENT, AT (954) 924-3747.
THE CITY COMMISSION OF THE CITY OF DANIA BEACH RESERVES THE RIGHT TO REJECT
ANY AND ALL BIDS, TO WAIVE ANY AND ALL INFORMALITIES OR IRREGULARITIES, AND
OR REJECT ALL OR ANY PART OF ANY BID AS IT MAY DEEM TO BE IN THE BEST
INTEREST OF THE CITIZENS OF THE CITY OF DANIA BEACH.
THE CITY OF DANIA BEACH ENCOURAGES PARTICIPATION BY SDBE FIRMS.
CHARLENE JOI-INSON, CMC
CITY CLERK
i
CITY OF DANIA BEACH
• AGREEMENT
THIS AGREEMENT, made and entered into, this day of
, A.D., 2 , by and between the CITY OF DANIA
BEACH, Florida, a municipal corporation of the State of Florida, party of the first part,
(hereinafter sometimes called " ),CITY" AND
WEEKLEY ASPHALT PAVING, INC., 20855 SW 36T" STREET, WESTON, FLORIDA
33332
the second part (hereinafter sometimes called the "CONTRACTOR").
WITNESSETH: The parties hereto, for the considerations hereinafter set forth
mutually agree as follows:
Article 1. Scope of Work: The CONTRACTOR shall furnish all labor, materials, and
equipment and perform all work in the manner and form provided by the attached Bid
Documents, for the construction of:
2001-2002 ROAD RESURFACING FOR DANIA PW 01-02
Article 2. The Contract Sum: The CITY shall pay to the CONTRACTOR, for the
faithful performance of the Contract, in lawful money of the United States of America, and
subject to additions and deductions as provided in the Contract Documents, as follows:
• Based upon the Unit Price shown in the Proposal heretofore submitted to the CITY
by the CONTRACTOR, a copy of said Proposal being a part of these Contract
Documents, the aggregate amount of this Contract (obtained by the application of such
Unit Prices to the quantities shown in the Proposal) being the
sum not to exceed
U.S.Dollars $736,305.00 (actual quantities
and corresponding total
amount payable under the
contract to be set by City
based upon unit price set
forth in the bid)
Article 3. Partial and Final Payments: In accordance with the provisions fully set
forth in the "General Conditions" of the "Specifications and subject to additions and
deductions as provided, the CITY shall pay the CONTRACTOR as follows:
a) On a monthly basis, the CITY shall make partial payments to the
CONTRACTOR on the basis of a duly certified and approved (by City
Utilities/Public Works Director) estimates of work performed during the
• preceding calendar month by the CONTRACTOR, less ten percent (10%) of
the amount of such estimate which is to be retained by the CITY until all
work has been performed strictly in accordance with the Agreement and until
such work has been accepted by the CITY.
5/92 EXHIBIT "Ale
b) Upon submission by the CONTRACTOR of evidence satisfactory to the
CITY that all payrolls, material bills and other costs incurred by the
CONTRACTOR in connection with the construction of the WORK have been
paid in full, and also, after all guarantees that may be required in the
Specifications have been furnished and are found acceptable by the CITY,
final payment on account of this Agreement shall be made within sixty (60)
days after completion by the CONTRACTOR of all work covered by this
Agreement and acceptance of such work by the CITY.
Article 4. Time of Completion: Throughout the year, the City will provide a
"Notice to Proceed" with a list of roads and other areas to be paved. The Contractor shall
commence work on said list within 10 days of the date of each notice. Work shall be done
in a timely manner and each street or other area must be completed before Contractor
moves to another location or area of work.
Article 5. Contract Documents: All the documents listed below form this
Agreement and they are as fully a part of this Agreement as if attached, or repeated in this
Agreement:
1. Notice to Bidders 5. Specifications
2. Instruction to Bidders. 6. Addenda
3. Proposal 7. Installer's Insurance Requirements
4. Contract (or "Agreements") 8. General Requirements
IN WITNESS WHEREOF the parties have executed this Agreement on the day and
date first above written in two (2) counterparts, each of which shall, without proof of
accounting for the other counterpart, be deemed an original Agreement
THE CITY OF DANIA BEACH, FLORIDA
party of the First Part
B :
Y
Patricia A. F ry, Mayor
Attest:
BCManager
Charlene John Iv
City Clerk C
(SEAL)
Signed day of 2001.
Approved As To F m And Correctness:
By
Tho a nsbro, � ity Attorney
5/92
CONTRACTOR: WEEKLEY ASPHALT PAVING, INC.
Party of the Second Part
Signed, sealed and d liv d in t presence of:
(SEAL) (Sig natu f ividual)
(Witness) —�
(Printed Name of Individu I)
T)ce-s\d�
(Wi ess) (Title of Individual, who is authorized to
bind the corporation)
Signed this 1 day of �� . , 2001 .
i
5/92
P.O. BOX 820010 o SOUTH FLORIDA, FLORIDA 33082-0010
SEA-LEDBID
DELIVER
BID TO CITY OF DANIA BEACH
CITY CLERK,ADMINISTRATION BLDG.
100 W. DANIA BEACH BLVD.
DANIA BEACH, FL
BID FOR: ROAD RESURFACING
DANIA PW 01-02
DATE AND TIME DUE: November 19, 2001
MONDAY
3:15 P.M.
BIDDER: WEEKLEY ASPHALT PAVING, INC.
P.O. BOX 820010
SOUTH FLORIDA, FL .33082-0010
FEID#590753039
BROWARD 954-389-5311
DADE 305-625-3133
FAX 954-389-5121
bid envelope
PHONES: BROWARD(954)389-5311 DADE(305)625-3133 FAX(954)389-5121
SPECIFICATIONS
A. INTENT
• THE INTENT OF THIS BID IS TO ESTABLISH AN ANNUAL. OPEN-END CONTRACT FOR THE PURCHASE OF HOT
MIX ASPHALT LAID-IN-PLACE, AS AND WHEN NEEDED. THIS CONTRACT IS USED FOR ROUTINE
RESURFACING OF CITY STREETS,BICYCLE PATHS,AN OTHER ASPHALT SURFACES.
a
B. CONTRACT PERIOD
THE INITIAL CONTRACT PERIOD SHALL BE ONE Y R, COMMENCING UPON AWARD BY THE CITY
COMMISSION. THE CONTRACT SHALL BE• RENEWED FOR A SECOND ONE YEAR PERIOD
UNLESS THE UTILITIES/PUBLIC WORKS DIRECTOR OR THE SUCCESSFUL BIDDER RECEIVING AWARD SHALL
GIVE NOTICE TO THE OTHER PARTY OF INTENT NOT TO RENEW FOR THE SECOND PERIOD, WHICH NOTICE
MUST BE DELIVERED BY CERTIFIED MAIL AND MUST BE RECEIVED AT LEAST SIXTY(60)DAYS PRIOR TO THE
END OF THE INITIAL CONTRACT PERIOD. ALL TERMS, PRICES AND CONDITIONS SHALL REMAIN FIRM FOR
THE INITIAL PERIOD OF THE CONTRACT,AND ANY RENEWAL PERIOD.
IN THE EVENT DELIVERY/SERVICE IS SCHEDULED TO END BECAUSE OF EXPIRATION OF THIS CONTRACT,THE
CONTRACTOR SHALL CONTINUE TO DELIVER/ SERVICE UPON THE REQUEST OF THE UTILITIES/PUBLIC
WORKS DIRECTOR. THE EXTENSION PERIOD SHALL NOT EXTEND FOR MORE THAN NINETY (90) DAYS
BEYOND THE EXPIRATION DATE OF THE EXISTING CONTRACT. THE CONTRACTOR SHALL BE COMPENSATED
FOR THE PRODUCT/ SERVICE AT THE RATE IN EFFECT WHEN THIS EXTENSION CLAUSE IS INVOKED BY THE
CITY.
C. NO WARRANTY OR GUARANTEE IS GIVEN OR IMPLIED AS TO THE TOTAL AMOUNT TO BE PURCHASED AS A
RESULT OF THIS CONTRACT. THE QUANTITIES STATED IN THIS BID ARE ESTIMATES OF ANNUAL USAGE, TO
BE USED FOR BID COMPARISON PURPOSES ONLY. ASPHALT WILL BE ORDERED AS NEEDED.
D. BASIS OF AWARD
AWARD WILL BE MADE TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER BASED ON THE PRICE BID PER
TON.
!:. DELIVERY
BIDDERS ARE TO STATE THE NUMBER OF CALENDAR DAYS AFTER RECEIPT OF AN ORDER FOR
COMMENCEMENT OF WORK. WORK WILL BE SCHEDULED ACCORDING TO THE CITY'S NEEDS. CONTRACTOR
MUST BE AVAILABLE YEAR AROUND.THE CITY REQUIRES A REASONABLE RESPONSE TIME.
THE CITY SEEKS A SOURCE OF SUPPLY TI4AT WILL PROVIDE ACCURATE AND TIMELY DELIVERY. THE
AWARDED BIDDER MUST ADHCRE TO DELIVERY SCIIEDULES. IF, IN THE OPINION OF THE UTILITIES/PUBLIC
WORKS DIRECTOR, THE SUCCESSFUL BIDDER (S) FAIL AT ANY TIME TO MEET THE REQUIREMENTS HEREIN.
INCLUDING THE DELIVERY REQUIREMENTS, THEN THE CONTRACT MAY BE CANCELED UPON WRITTEN
NOTICE.
17. DETAIL SPECIFICATIONS
I. HOT MIX ASPIIAI.I' "IYPE S-111 LAY IN PLACI IN ACCORDANCE WITH THE SPECIFICATIONS CONTAINED
HEREIN.
a. PERFORMANCE.
PERFORMANCE SI IAI.I. CONSIST OF FURNISHING THE FOLLOWING: ALL LABOR. MATERIALS.ERIAl S. EQUIPMENT
AND INSURANCI: NEC'I:SSAIZY FOR PLACING PLANT MIX AlISPIIALTIC C'ONCRI,IT, IN CITY STREETS, ALLEYS.
RIGIII'-OF -\\SAYS BICYCLE PATHS. AND CITY OWNED PROPERTY AS DIRECTED BY THE C11•Y'S PUBLIC
WORKS DI:PARTMFNT .IO13 MIX FORMULA IS TO BE APPROVF.I) ICY TI11:CITY I:NGINFI:R. PLANT MIX ASPI IALT
FOR 'I-I IIS WORK SI IALL \-EFT "Il IIS FORMULA WITI IIN TI IF SPECIFIED D.O.T. (FLORIDA STATI: DIa'AR'1 T\11;N 1
• OF TRANSPORT:IIIONI fOI.I:RANCI:S.
b. MATERIALS
MATERIALS USED SHALL MEET THE SPECIFICATIONS FOR TYPE S-III ASPHALT AS STATED IN THE LATEST
• EDITION OF THE D.O.T.'s STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION.
C. SITE PREPARATION
FOR RESURFACING, ALL GRASS AND DEBRIS SHALL BE REMOVED FROM EXISTING PAVEMENT AND
DISPOSED OF BY CONTRACTOR,PRIOR TO PLACING THE ASPHALT.
NEWLY APPLIED MATERIAL SHALL NOT OVERRUN EDGES OF EXISTING ASPHALT.
CONTRACTOR WILL PERFORM ANY NECESSARY ADJUSTMENT OF MANHOLE LIDS, GATE VALVE BOXES, ETC.
PRIOR TO COMMENCING WORK UNLESS CITY DECIDES TO DO SUCH WORK IN CERTAIN AREAS.
d. TACK COAT
A TACK COAT SHALL BE APPLIED SUFFICIENTLY IN ADVANCE OF THE LAYING OF THE LEVELING COURSE
OR WEARING SURFACE TO PERMIT DRYING, HOWEVER, IT SHALL NOT BE APPLIED SO FAR IN ADVANCE OF
THE PAVING OF AN AREA,THAT IT LOSES ITS ADHESIVENESS AS A RESULT OF BEING COVERED BY DUST OR
OTHER FOREIGN MATERIAL. THE TACK COAT SHALL BE KEPT FREE FROM TRAFFIC UNTIL THE WEARING
SURFACE IS APPLIED.
THE TACK COAT SHALL BE APPLIED WITH A PRESSURE DISTRIBUTOR OR OTHER APPROVED MECHANICAL
METHOD OR BY HAND METHOD. THE MATERIAL SHALL BE APPLIED IN A UNIFORM LAYER AT A RATE OF.05
TO .15 GALLONS PER SQUARE YARD. THE TACK COAT MATERIAL SHALL CONFORM TO THE SPECIFICATION
OF THE D.O.T. FOR THE GRADE USED AND BE ANY SUITABLE GRADE OF RAPID CURE TACK COAT.
e. SURFACE PREPARATION
THE MATERIALS AND CONSTRUCTION OF THE ASPHALT SURFACE SHALL CONFORM WITH THE APPLICABLE
SECTIONS OF THE LATEST EDITION OF THE FLORIDA D.O.T. SPECIFICATIONS FOR THE TYPE S-I11 ASPHALT
SURFACE COURSE. THE ASPHALTIC CONCRETE SHALL BE PLACED AT AN AVERAGE THICKNESS OF ONE
INCH, OR AT AN AVERAGE RATE OF 17 SQUARE YARDS PER TON, OR AS DIRECTED BY THE DIRECTOR OF
PUBLIC WORKS OR HIS DESIGNEE.
f. MATERIAL APPLICATION
FOR STREETS TO BE RESURFACED WI-IICH ARE APPROXIMATELY 10 FEET OR GREATER IN WIDTH, TFiE
MATERIAL SHALL BE PLACED BY MEANS OF A MECHANICAL SPREADER AND FINISHING MACHINE EQUIPPED
WITH TAMPING BARS, OR A MACHINE OF APPROVED DESIGN. FOR RESURFACING AREAS LESS THAN
APPROXIMATELY 10 FEET IN WIDTH,A SPREADER BOX OR OTHER METIIOD MAY BE USED.
A17TER SPREADING AS SPECIFIED,THE MIXTURE SHALL BE ROLLED WHEN IT HAS SET SUFFICIENTLY,COME
TO THE PROPER CONDITION TO BE ROLLED, AND WHEN THE ROLLING DOES NOT CAUSE UNDUE
DISPLACEMENT OR SHOVING.
A TANDEM ROLLER SUITABLE FOR PROPER COMPACTION SIIALL BE USED IN ROLLING OPERATIONS. Tlil
DENSITY, AFTER FINAL COMPACTION, SHALL BE NOT LESS THAN 95% OF THE LABORATORI' COMPACTED
DENSITY OF TI IF PAVEMENI'MIXTURE.
SURFACE MATERIAL APPLIED TO EXISTING ASPHALT SIIALL BE T11OROUGIILY COMPACTED TO PREVENT
RAVELING.
g. CONTRACTOR'S FIQUIPMEINT
THI, SUCCI:SSFUL BIDDER SHALL. PRIOR TO A\YARD 01: CONTRACT. PROVI; TO THE SATISFACTION OF TIII:
OFUTII.I I II S/I'UBI.IC \V/ORKS DIRECTOR TIiAT Till CONTRACI'OR IIAS 111E NECESSARY 13ERSONNIA. AND
E0t:lP\II:NT -1-0 PERFORM TO T111=. STANDARDS OF -1111: Cfll' OF DANIA BEACII, AND WI -110u.1. UNDUF
40 1)FI_A)'S.
I:QUl1'MI:NI USED ON 1IIFSF PROJECI-S SIIALL 111' CLFARL1' IDI:NHFIFD TO INDICATI: T111: NAMF OF HIE
CON I-RAC I OR OR O\VNI:R OF TI IT:I:QUIPMFNT.
h. CONTRACTOR'S FACILITIES
THE CONTRACTOR SHALL FURNISH WRITTEN PROOF TO THE PUBLIC WORKS DEPARTMENT THAT THE
MIXING PLANT MEETS THE CURRENT REQUIREMENTS SET FORTH BY THE FLORIDA DEPARTMENT OF
• TRANSPORTATION FOR EITHER BATCH PLANTS OR CONTINUOUS MIX PLANTS FOR ASPHALT MIXTURE.
i. DETOURS
ANY DETOURS MADE NECESSARY BY THE NATURE OF THIS WORK SHALL BE CLEARLY MARKED AND ARE
THE RESPONSIBILITY OF THE CONTRACTOR TO MAINTAIN. THE CITY POLICE AND FIRE DEPARTMENTS ARE
TO BE NOTIFIED IN SUCH EVENTS.
j. INTERPRETATION
SHOULD THERE BE ANY QUESTION AS TO THE INTERPRETATION OF THESE SPECIFICATIONS, THE DECISION
OF THE DIRECTOR OF UTILITIES/PUBLIC WORKS,OR DESIGNEE,SHALL BE BINDING.
k. SCHEDULING
WORK SHALL BE SCHEDULED THROUGH THE OFFICE OF THE DIRECTOR OF UTILITIES/PUBLIC WORKS, OR
DESIGNEE.
1. MATERIAL TESTING/EVALUATION
A MIX DESIGN PERFORMED BY AN INDEPENDENT TESTING LABORATORY SHALL BE SUBMITTED TO THE
DIRECTOR OF PUBLIC WORKS OR THE CITY ENGINEER FOR APPROVAL AFTER AWARD OF THE CONTRACT.
MIX DESIGN PROCEDURES SHALL BE AS SET FORTH BY THE MARSHALL METHOD. THE REPORT SHALL
INCLUDE A PENETRATION TEST ON THE ASPHALT(GRADE 60- 70); A LOS ANGELES ABRASION TEST ON THE
COARSE AGGREGATE AND ALL TEST PROPERTY CURVES OUTLINED BY THE MARSHALL METHOD COST OF
THIS REPORT SHALL BE PAID BY THE CONTRACTOR. THE MATERIAL AND CONSTRUCTION OF THE ASPHALT
SURFACE SHALL CONFORM WITH APPLICABLE SECTIONS OF T14E LATEST EDITION OF THE FLORIDA D.O.T.
SPECIFICATIONS FOR TYPE III ASPHALT.
• m. MINIMUM JOB
MINIMUM JOB SIZE TO BE ORDERED PURSUANT TO THIS CONTRACT WILL 13L FIFTY(50)TONS.
4
INSTALLER'S INSURANCE REQUIREMENTS
Proof of the following insurance will be furnished by the successful bidder's installer to the City of Dania
Beach by Certificate of Insurance within ten (10) days of notification of award. Such Certificate must
contain a provision for notification to the City thirty (30) days in advance of any material change in
coverage or cancellation. The City of Dania Beach shall be named as an additional insured under the
general liability policy including product liability. The bidder will provide complete copies of any
insurance policy for required coverage within seven (7) days of the date of request by the Purchasing
Division. In addition, the bidder shall be responsible for any policy deductibles and self-insured
retentions.
1. General liability insurance, including products, complete operations and blanket contractual
liability with bodily injury limits of not less than $1,000,000.00 per occurrence combined
single limit for bodily injury and property damage.
2. Auto liability insurance with limits not less than $500,000.00 per occurrence for bodily
injury and property damage for owned, hired and non-owned vehicles.
J. Workers' Compensation and Employers' Liability Insurance with a limit of $500,000.00
with not less than $100,000.00 per occurrence.
GENERAL REQUIREMENTS
1.1 BID PREPARATION: Submission of a bid in response to this solicitation shall 1.10 SAMPLES: The City of Dania Beach may,at its discretion,require submissi
evidence the bidder's acknowledgment that he is cognizant of all the conditions and samples for inspection and testing. When specifications require such submissiot
specifications contained herein and that any offer made is in accordance with the costs for such samples, including postage, will be the responsibility of the b,
contained specifications and conditions unless specifically identified and explained as Samples that are not consumed in the evaluation process or determined necessai
exceptions on the bid schedule. Each bidder is responsible for the completeness and comparison with future deliveries may be returned at the bidder's request and
accuracy oftheir bid. Bids must show manual signatures by an individual authorized to, bidder's expense. The City of Dania Beach will not be held liable for any s:
offer such obligations,and shall contain evidence of that person's authority to make provided.
such offers. Unsigned bids will be rejected. Stamped or otherwise reproduced
signatures are not acceptable. Erasures, or other changes must be initialed by the 1.11 SILENCE OF SPECIFICATIONS: The silence of these specifications reg:
person signing the bid. Bidders should include all descriptive literature specifications, exact details of any product or service required shall be regarded as meaning tha
catalogs or cuts necessary to specifically identify and describe the item(s) being the best commercial practices will prevail and that only materials of first qualit
offered. Failure to do so may result in the bid being declared non-responsive. correct type, size,or design are to be used. All workmanship will be first qt
Unless otherwise specified,all products provided as a result of this solicitation v
1.2 SUBMISSION OF BIDS: All bids shall be submitted in a sealed envelope on the new, unused, the latest model in production, and in compliance with the en(
forms included with this solicitation with the bidder's name and address on the exterior specifications.
of the envelope. Facsimile or telegraphed bids will not be accepted.
1.3 PRICING: The unit price for each item being bid will be shown on the Bid Schedule 1.12 USE OF BRAND NAMES: Unless otherwise stated, the use of brand nar
and will include all costs for or associated with the item. A total of each line item will specifications is not intended to restrict any offer. Brand names are only u
be entered on the Bid Schedule. In case of a discrepancy between unit price and illustrate the type and quality of product acceptable for this solicitation and to prc
extended price,the unit price shown shall prevail. simplified specification. Vendors should feel free to propose any equal item pry
that all exceptions to these specifications are clearly identified and explaine.
1.4 DELIVERY: Exact delivery time frames or dates must be shown on the bid,such as definitive specifications for the item being proposed including product literature,
"(x)days after receipt of order". Number of days for delivery shall be presumed to samples are included with the bid. The City of Dania Beach reserves the sole r
include all weekends orholidays in the period. All offers shall be FOB Destination and final determination of product equivalency.
shall include inside delivery to the delivery point specified.
1.13 WARRANTY: All warranties for products or services provided under any c,
IS DEFAULT: Should the successful bidder for any award made as a result of this resulting from this solicitation will meet or exceed that warranty offered the pr(
solicitation fail to deliver a product in accordance with the specifications contained most favored customer and in no instance will be less than an unlimited twelve i
herein and within the time frame promised,the City of Dania Beach reserves the right non-prorated warranty. If individual specifications contained herein require a w;
® to cancel the contract for default and to award this contract to the next most qualified in conflict with this provision,the warranty provisions of the individual specie
bidder. The bidder in default may be held liable for any added costs to the City of shall prevail.
Dania Beach incurred as a result of such action.
1.6 LATE BIDS AND NVITIIDRANVAL OF OFFERS: No offer will be accepted after the 1.14 ADDENDUM: In the event modifying addenda to the basic solicitation are
published deadline for accepting bids in response to this solicitation. Bids may be the City of Dania Beach will attempt to provide such addenda to all vendors NO
withdrawn at any time prior to the official time set for the bid opening. No been furnished bid packages. However,it shall be the bidder's responsibility Ic
modification or withdrawal of any offer received will he allowed after the time and date with the Purchasing Office before the bid is submitted whether or not adden(
set for the official bid opening. been issued,and to obtain such addenda for submission with the bid. Receipt
addenda issued must be acknowledged on the bid schedule.
1.7 DISCOUNTS: Bidders may offer cash discounts for prompt payment,however,any
such discount offcred will not be considered as a factor in determining the lowest bid 1.15 BIDDER'S CERTIFICATION: By signature on this bid, bidder certifies o
offered. Any other discounts should be reflected in the unit price bid. case of a joint bid each party certifies that'.
A. lie has not given, offered nor intends to give at any time cc
L8 Bel)EVALUATION AND AWARD: All offers received will be evaluated based on opportunity, future employment, favor or gratuity in any kind
one or more of the following factors:price,quality of product offered;compliance with employee of the City of Dania Beach in connection with this bid.
specifications;delivery;reputation of the bidder,previous contracts,proximity of parts B. That the bidder has not divulged or discussed his offer with other bidd
and service,compatibility with similar existing products,and any other factors detailed C. Prices offered have been determined independently without collusi
in the specifications. Award will be made to the lowest responsive and responsible other bidders for the purpose of restricting competition,
bidder complying with the provisions of the Invitation to Bid,provided that such award D. No attempt has been made to induce any potential bidder to submit of
is in the best interests of the City of Dania Beach. to submit an offer in response to this solicitation.
The City of Dania Beach reserves the right to accept and/or reject any or all bids, in 116 "NO BID„ RESPONSE.: Vendors electing to not submit bids in response
whole or in part with or without cause.to waive technicalities,to make multiple awards solicitation should complete the attached"Notice to Bidders"form. Failure t
on a line item basis,and accept the bid which,in its judgment,best serves the interest of the form may result in your omission from future bid lists.
the City of Dania. Bidders are cautioned that no communication with any City of Dania
Beach employee involved in the evaluation process is authorized during the bid
1.17 PUBLIC ENTITY CR111Eti: A Public EnUh Crimes Statement must he av
evaluation process unless such communication is originated by the City of Dania for the signed and notarized prior to award of any bid. This form may not he reyuit
purpose of-clarifying the bid or proposal. Questions regarding the status of any bid or
proposal should he directed to the Purchasing Agent_ laid awards will be posted in-the successful bidder has a statement on file with the Cite of Dania Beach fix this
Cily Administration Center after Commission approval. Vendors are responsible for year
following up on the status of anv bid. The City of'Dania Beach will only notifj the 1.18 CO-OI': The City of Dania Beach participates in a Counh Purchasing Co(
Sneel'SSfill vCndor(s). (CO-OP). All bidders awarded contracts from this bid are encouraged to per
1.9 BILLING AM) PAY7_11_N 1 I he City of Dania Beach \\ill pa} all proper invoices active members of the CO-OP to participate in the contract under the same prig
submitted for supplies and/or scn ice within all calendar days. To be considered a and conditions except that allo\%ancc mad he made for differences in deliver%
proper invoice, it must be submitted in 2 copies to the Citc of Dania Beach Finance
Department,1'0.Bos 170R.Dania Beach.hI.33001:show the Vendor FFID NU111Cr. i.i'1 I m ]ESTS: Arc protest must he made within three(3)dos s follo\cmg I
he purchase order numhcr and be hosed on a proper drlicen'.installation or provision the bid arsard.
of a,00d,or set ices to and accepted by the Cil\ of Dania Beach. The pavmcnt Cs cle
will not star until all the❑bose rcyuircments are met
6
City of Dania Beach Bid Proposal DPW 01-02
ALL ITEMS INCLUDE PREPARATION, SUPPLYING, INSTALLATIONAND FINAL CLEAN UP
ITEM# ESTIMATED ITEM UNIT PRICE TOTAL PRICE
QUANTITY
ASPHALTIC CONCRETE TYPE S-III
1. 18,000 TONS W/TACK COAT 3 •O TON _7 0 D-1 O
2. 6,000 Sq Yds. 1" AVG DEPTH MILLING • Sq Yd. ` 15 •o
THERMOPLASTIC PAVEMENT MARKING
3. 1,200 L.F. 24"WIDE WHITE STOP BAR 3. (05 L.F. c
THERMOPLASTIC PAVEMENT MARKING
4. 3,500 L.F. 4" WIDE DOUBLE YELLOW -7 s L.F.
THERMOPLASTIC PAVEMENT MARKING II
5. 2,500 L.F. 4" WIDE WHITE L.F.
6. 100 WATER/SEWER VALVE BOX RISERS a�•� Ea.
8. 100 SEWER/STORM DRAIN MANHOLE RISERS 100 .o Ea.
47 cD
9. 50 REFLECTIVE MARKERS Ea. 3c�a
JA)eekle4 favi TOTAL s-� 36o
f30�'.oc
r,ZOe-S S w 7?6 ST
�� ,Pf s.
_ AGENDA REQUEST FORM
CITY OF DANIA BEACH
AGENDA ITEM NO.
1. DATE OF COMMISSION MEETING: 12/11/01
2. DESCRIPTION OF AGENDA ITEM: ROAD RESURFACING
3. COMMISSION ACTION BEING REQUESTED:
Adopt Resolution or Ordinance ❑ Expenditure ❑ Award Bid/RFP
Presentation ❑ General approval of item ❑ Continued from meeting ❑
Other(please explain) ❑
4. SUMMARY EXPLANATION & BACKGROUND:
AWARDING OF RESURFACING CONTRACT
5. ATTACHED EXHIBITS AND ADDITIONAL BACKUP MATERIALS (PLEASE LIST):
Memo and Bid Package
6. FOR PURCHASING REQUESTS ONLY: Dept: UTIL/PW Amount: $700,000.00
Fund: GENERAL: ® WATER: ❑ SEWER: ❑ STORMWATER: ❑
Account name: Maintenance of streets and alleys Account 001-41-1120-53-469
Finance Director Approval: Date:
7. REVIEWED AND APPROVED FOR ADDITION ON AGENDA:
Submitted Date
Z d o
i
Depart 'nt�Dire Date
City�Man ger Date
. 1 Y
®ATE: December 3, 2001
TO: Ivan Pat® - City Manager
FROM: Le® Williams - Utll/PW Supt.P
RE: Road Resurfacing Contract
The Utilities/Public Works is requesting Commission approval to
award our resurfacing contract this budget year to Weekly Asphalt
who was low bidder on November 191h, 2001. Weekly Asphalt is a
• well known established company and should have no problems
completing the work we need done. We are requesting spending
authority of $700,00.00 to resurface the roads in the newly annexed
area and to finish the service alleys that are badly in need of
resurfacing. This amount includes the $500,000.00 the County will
give us to do this work and $200.000.00 from our gas tax money
which has already been budgeted.
CITY OF DANIA BEACH
- BID TABULATION
DATE: "Iq Q I
TIME: ?j J L)
-17
PROJECT NAME: Q
NO. VENDOR BASE BID
2
3 P C� �� �{-i 52
4 ti E� '�12 '2 42
s
6
7
s
9
10
11
12
13
c
BIDS BEING IZ.YIFWED B� I, BIDS TO BF RE"1'l?I:NLD: