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Home My WebLink AboutR-2007-016 City Hall Generator - Coastal RESOLUTION NO. 2007-016 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A CHANGE ORDER TO THE EXISTING AGREEMENT WITH COASTAL CONTRACTING INC. FOR ADDITIONAL CONSTRUCTION WORK TO INCLUDE A CITY HALL GENERATOR (MANUFACTURED BY MQ GENERATOR) IN AN AMOUNT NOT TO EXCEED $213,867.00, WITHOUT COMPETITIVE BIDDING AND WITFIOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS; PROVIDING FOR FUNDING, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), provides that the City Commission may, during unusual conditions or emergencies, by resolution, authorize the purchase by the City Manager of designated supplies, services, equipment and materials in amounts in excess of fifteen thousand dollars ($15,000.00) without competitive bids and without advertising for bids; and WHEREAS, due to pending construction of the second floor City Hall renovations, it is necessary to install a new emergency generator and to proceed to acquire and install it immediately to avoid disruption of the construction project work; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the proper City officials are authorized to execute a change order to the existing Agreement with Coastal Contracting Inc. in an amount not to exceed $213,867, for the purchase of an emergency generator manufactured by MQ Generator for City Hall as appearing in the documents attached as Exhibit "A". Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the terms of such documents needed for the change order as are deemed necessary and proper for the best interests of the City. Section 3. That the Director of Finance is authorized to seek financing for the funding required in completing this project. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on January 23, 2007. PATRICIA FLURY MAYOR—COMMISSIONER ATTEST: LOUISE STILSON, CMC CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: BY: TH MAS J. ANSBR CITY ATTORNrEY 2 RESOLUTION 92007-016 IF 1(4 -/ �GSOC iJTID.0 ilaDo7-OIL • Coastal Contracting & Development, Inc. P.O. Box 22-3976 Hollywood, FL 33022 (954) 920-7444 / (954) 927-4480 fax coasts lhollywood(Daol.com January 16, 2007 City of Dania Beach RE: City Hall Addition- 350 KW Generator- Deisel -Mo. arand Attention Dominic, Attached please find itemized breakdown for the above mentioned generator and all related work. Engineering...........................................................................$ 6,000.00 Job supervision- No Charge due to work complete with schedule ....... 00 Asphalt restoration- rear parking lot............................................... 2,000.00 • Sod restoration...........................................................................500.00 Slab area —rock base-..................................................................750.00 Concrete Foundation...................................................................2,400.00 Concreteslab.............................................................................2,160.00 Masonry screen enclosure............................................................3,750.00 SecurityGate................................................................................900.00 Painting........................................................................................500.00 Misc. building repairs....................................................................3,500.00 Generator and all electric- See attached....................................$ 168,165.00 SubTotal................................................................................190,625.00 Additional Bond premium...............................................................3,800.00 Overhead10%...........................................................................19,442.00 Profit.................................................................................................00 TOTALCOST.....................................................................$ 2'13,867.00 • e Y, AM � u:H City of Dania Beach ' Department of Public Services • ENGINEERING DIVISION 100 West Dania Beach Blvd• Dania Beach, FL 33004 • (954)924-3741 (954)-923-1109(fax) TO: Mayor Patricia Flury Vice Mayor Robert Anton Commissioner Anne Castro Commissioner John Bertino Commissioner Paul Fetscher FROM: Ivan Pato,City Manager VIA: Dominic Orlando, Director of Public Services Date: January 16, 2007 RE: Recommendation to Include Furnishing and Installation of Emergency Generator as Part of the City Hall Expansion Project .ntroduction and Background The City Hall Expansion is a Design Build Project. The budget did not include furnishing and installation of an emergency generator. During the design the contractor was asked to submit a cost proposal to include a generator. A generator is necessary to provide emergency power to the second floor which includes a conference room/ emergency operation center. At that time the contractor was concerned that necessary electrical modifications to the existing electrical system would delay the project and suggested that we consider a generator for the expansion only and address the existing City Hall Load in the future with another generator. Another issue was the existing computer room on the first floor also needs to be addressed now by the proposed generator for the second floor expansion. During the budget workshop the Director of Public Services requested $200,000 to address the two generators for City Hall. The Commission questioned this method and suggecsted a single unit be provided for the entire building. However, since we were concerned with the schedule it was decided to proceed with a smaller generator to serve the second plus the existing computer room on the first floor. As a result the Commission reduced the budget to$100,000 for 2007 to address one smaller generator for the expansion and computer room. The cost for the second unit for the existing City Hall load would be addressed in 2008. The Public Services Director had requested the contractor to investigate providing one generator now to ddress the entire building, present and future loads. Several meetings were held with the Contractor 6d Electrical Contractor to determine if this could be done without delaying the project. The contractor submitted two cost proposals. One for $213,867.00 includes an MQ Generator and the second for $313,944 includes a Caterpillar Generator. Since a Commissioner requested the use of a Caterpillar Page 1 k'Si:i^' .rilRSi,, I.,, �r City of Dania Beach � r V Department of Public Services • ENGINEERING DIVISION 100 West Dania Beach Blvd • Dania Beach, FL 33004 (954)924-3741 (954)-923-1109(fax) Generator we requested the contractor to go back to Caterpillar to negotiate a better price. The Contractor's Electrical sub-contractor stated that Caterpillar reduced their price by only $3,000.00. We asked the Contractor if he can go back to Caterpillar one more time. . This morning Caterpillar reduced their price again. The total cost for the Caterpillar unit would be$289,845.00. The warrantee period for both units is 24 months. Extended warranties for an additional 3 - years are available. The extended warrantee cost for the Caterpillar Generator was $1,260. We were not able to obtain cost for the MQ unit. We will follow-up. We can not justify recommending the more expansive Caterpillar generator as questioned previously by a Commissioner. Due to the difference in cost we recommend the MQ Generator. Also, based on the limited use we do not recommend purchasing the extended warrantee. Recommendation It is recommended that the City Commission approve the furnishing and installation of a single emergency generator now as part of the City Hall Expansion without competitive bidding to address resent and future electrical loads. • Page 2 Nib • REQUEST FOR CHANGE ORDER e e e To: City Of Dania Beach Request No.: 1 Attu. Dominic Date: Jan. 17, 2007 Project:City Hall- Generator Revision Date: Project No: Contractor: Coastal Contracting & Develop. Subject: Generator Request: Firnish&install Caterpiller Generator as per attached spec sheet. Base construction costs as per breakdown supplies 1-9-07 .....................$22,460.00 Revised price for Caterpillar-350 KW .......................................232,418.00 SubTotal.................................................................................258,378.00 Additional Bond Premium................................................................5,167.00 Overhead10%.............................................................................26,300.00 Profit0%...........................................................................................00 Total Cost...............................................................................$289,845.00 • Add for extended Warranty-5 years-.................................................$ 1,260.00 Attachments: gned : G JWcGdy Title: sident • Reply: