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HomeMy WebLinkAboutR-2000-004 • RESOLUTION NO. 2000-004 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 26T" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (2000-2001) IN THE AMOUNT OF $218,100.00; PROVIDING FOR FUNDING FOR SOUTHWEST IMPROVEMENTS PHASE V IN THE AMOUNT OF $197,821.00 AND ALLOWING DANIA BEACH HOUSING AUTHORITY TO APPLY UNDER CITY'S APPLICATION IN THE AMOUNT OF $20,279.00; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE SAID APPLICATION; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA. Section 1. That that certain 26th year application for the Community Development Block Grant program for 2000-2001 fiscal year for Southwest Improvements Phase V and Dania Beach Housing Authority in the amount of $218,100.00, between the City of Dania Beach, Florida and Broward County, in substantial form as Exhibit "A", attached, is approved and the appropriate city officials are authorized to execute it. The City Manager and City Attorney are authorized to make minor revisions to said application as are deemed necessary and proper for the best interests of the City.. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 11th D tAYO ANUA 00. R-COMMISSIO ER ATTEST: MAYOR-COMMISSIONER ROLL CALL: SHERYL CHAPMAN, ACTING CITY CLERK MAYOR BERTINO -YES VICE-MAYOR MCELYEA- YES COMMISSIONER ETLING - YES COMMISSIONER CALI - YES COMMISSIONER MIKES- YES APPROVED AS TQ F M AND CORRECTNESS: BY: THOM S J. NS CITY ATTORNEY RESOLUTION NO. 2000-004 2 r Y ' Community Development Division 201 S. Andrews Avenue, 2nd Floor Fort Lauderdale, FL 33301 BROWARD COUNTY (954) 765-4910 • FAX 765-4919/ 765-4914 November 2, 1999 Dear Applicant.- SUBJECT: Request For Proposal Process Fiscal Year 2000/2001 Community Development Block Grant (CDBG) HOME Investment Partnerships Program (HOME) Emergency Shelter Grants Program (ESGP) The Broward County Community Development Division shall commence the Fiscal Year 2000/2001 consolidated Request For Proposal Process with the annual workshop to provide information and instructions for the completion and submission of proposal applications which are due on or before January 18, 2000 at 5:00 PM. Proposals submitted after the deadline will be returned to the applicant. THE PROPOSAL WORKSHOP WILL BE HELD ON: • DATE: MONDAY, NOVEMBER 15, 1999 LOCATION: Broward County Main Library First Floor Auditorium 100 South Andrews Avenue Fort Lauderdale , Florida TIME: 1:30PM - 4:30 PM Your current and proposed initiatives to support the objectives of the CDBG, HOME, and ESGP, Department of Housing and Urban Development (HUD) entitlement programs are integral to the success of the County meeting the goals of the Broward County Consolidated Plan. We look forward to seeing you at the workshop on November 15, 1999. Please call Ms. Ida Scott, Public Relations Coordinator, at 765-4910, Extension 249, if you have any questions. Sincerely, ir "A" • Ra ubomski, Director BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS—An Equal opportunity Employer and Provider of Services Norman Abrarnc,Mz Scott I. Cowan Suzanne N.Gunzburger Kristin D.Jacobs Ilene Lieberman Lori Nance Parrish John E. Rodstrom, Jr. Visit us on the Internet: www.co.broward.fl.us/planning • TWENTY SIXTH YEAR APPLICATION PROCESS BROWARD COUNTY COMMUNITY DEVELOPMENT DIVISION MUNICIPAL APPLICATION WITH INSTRUCTIONS BrowardCounty.Community Development Division 201 South Andrews Avenue, 2nd Floor Fort Lauderdale, FL 33301 Broward County Community Development Division Municipal Application and Instructions 2 Twenty-Sixth Year ® APPLICATION PROCESS TIME LINE PHASE ONE -Window of Opportunity for Assistance a. Proposal Workshop(s) November 15, 1999 b. Technical Assistance November 1999 to January 18, 2000 C. Submission of all certification requirements January 18, 2000 d. Deadline for Submission of Applications January 18, 2000 ( 1 original and 10 copies) PHASE TWO - Review and Evaluation Process of Applications a. Staff Review and Analysis of Applications January 19 to March 5, 2000 b. Selection of RFP responses March 6, 2000 to March 24, 2000 d. Board of County Commissioners May 9, 2000 Public Hearing e Preparation and Submission of the June 2000 Consolidated CDBG/ESGP/HOME Action Plan and the Strategic Plan to the Department of Housing and Urban Development PHASE THREE -Agreement Contracting Process and Fiscal Year 2000/2001 June 6, 2000 thru September 30, 2001 a. County issues grant award letter July 2000 b. Exhibits Requested July 2000 C. Exhibits Returned July 2000 d. Exhibits and contracts prepared August 2000 e. Contracts to subrecipients and returned September 2000 f. County execution and letters to incur issued October 2000 PHASE FOUR - Consolidated CDBG/ESGP/HOME Program Implementation: November 1, 2000 - September 30, 2001 Broward County Community Development Division Municipal Application and Instructions 3 Twenty-Sixth Year APPLICATION CHECKLIST 1. Application Submission Deadline: Date - January 18, 2000 Location Community Development Division 201 South Andrews Avenue, Second Floor Fort Lauderdale , Florida 33301 Time - No Later than 5:00 PM, EST All applications received after 5:00 PM will be disqualified and returned. Applications submitted for financing of prior debt will not be considered 2. Submit (1) original and (10) copies in the format prepared by the Community Development Division. 3. Number all pages. 4. Do not insert application forms or formats from prior application or other funding programs. 5. Original Application - do not use staples binders, perforated or bind. 6. Application copies - staple, clip, or use rubber bands. 7. Every page must be on standard size paper. 8. Answer Each Section In the Order provided. 9. Each Entity must submit a separate application for each proposed activity. 10. All acquisition projects must provide an appraisal dated November 1, 1999 or thereafter and evidence of site control. 11. All applications must provide certifications, corporate documents and project financial commitment letters to support budget summaries. 12. Eligibility files will be maintained on current and prospective applicants for CDBG funds. The file will contain pertinent information which verifies that the body is legally constituted under the laws of the State of Florida; where applicable, substantiate legal and representative make-up of officials or governing bodies; document actions and efforts to effect citizen participation (CP) among persons to be affected by CDBG projects, and verification that business is conducted in an open manner accessible to affected citizens. ® Broward County Community Development Division Municipal Application and Instructions 4 Twenty-Sixth Year APPLICATION SUBMISSION REQUIREMENTS The applicant must select the application form that meets the eligibility requirements for the application format. The application format is based on Department of Housing and Urban Development (HUD) guidelines for the federal funds under the Community Development Block Grant (CDBG), Emergency Shelter Grants Program (ESGP) and HOME Investment Partnership Program(HOME)funding eligibility requirements for project activities. o Please Note Technical assistance upon request should be considered prior to your selecting a format for your project or program. APPLICATION - CDBG CDBG: The Community Development Block Grant (CDBG) provides funds to serve low and very low income households or neighborhoods. Program funding areas: Public services, capital projects, economic development initiatives and affordable housing projects for existing or new construction single family/multifamily. Community Development Block Grant regulations provide more detailed information regarding eligible activities. All applicants structuring housing projects are encouraged to consult the community development staff thirty (30) days prior to the application submission deadline. Eligible entities: Municipalities. Organizations that include community development corporations (CDC), nonprofits, for profits (HOME only) and community based organizations can be defined by the U.S. HUD regulations as community based development organizations and may receive funding for community development activities. These organizations must apply to their respective municipality. Broward County Community Development Division Municipal Application and Instructions 5 Twenty-Sixth Year • City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Community Development Block Grant 26th Year • Southwest Neighborhood Beautification : Phase V 1/18/00 • e� r� aua BIZ ARD COUNTY • BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS MUNICIPAL COMMUNITY DEVELOPMENT GRANT APPLICATION Complete the following sections. Submit one form for each project. Attach additional pages as needed COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY Category Budget Cash In-Kind 12 , 902 . 00 Other Grants CDBG 197 , 821 . 00 TOTAL 210, 723 00 PROGRAM ACTIVITIES: NATIONAL OBJECTIVE Only one category per application Area BenefiX (X) Public Service* ( ) Limited Clientele ( ) Capital TX) Other: Economic Development ( ) Housing ( ) *Not to to exceed 15% of the total CDBG grant Continuing Project: Yes ( yJ New Project: Yes ( ) • Applicant completes the following items. 1. Applicant Organization Name: City of Dania Beach Address: 100 West Dania Beach Boulevard Dania=RP„ ach , Pi -1-�nn4 Telephone: (954) 924-3609 FAX: (9,j4) 921 -2rn4 2. Contact Person: Jason Nunemaker Title: Assistant to the City Manaqer Street Address: 100 West Dania Beach Boulevard E-MAIL Address: jnunemaker@ci .dania-beach . fl .us Telephone: (954) 924-3609 FAX: (954) 921-2604 3. Project Name: Southwest Neighborhood Beautification Phase V 4. CDBG Funds: $ 197 , 821 . 00 Broward County Community Development Division Municipal Application Page 1 of 10 Twenty-Sixth Year e • 5. Project Goals: Provide specific project goals and quantifiable objectives. Quantifiable objectives should specifically state who, what, where and how many. Scope of services demonstrates activities involved in implementing the project while project continuation and maintenance relates to the whether or not this will be an ongoing activity after funding ends. a. Project Goals and Quantifiable Objectives: Describe how goals and objectives will benefit low income persons or eliminate or prevent slum and blighted conditions, or impact a problem or need of particular urgency. The City has provided sidewalk and landscape improvements in the SW (College Gardens) Neighborhood ` in the 22nd , 23rd , and 25th Year funding cycles of CDBG. For the 26th Year:-funding cycle , Chester Byrd Park will be landscaped and fenced , new sidewalks and landscaping will refurbish SW 5ct, and landscaping and drainage will be provided on SW 5st and SW 4st between Phippen and 12th AVE . The goal of this project is to continue to provide sidewalk, landscap( and drainage improvements for the beautification of the SW (College Gardens ) Neighborhood . These improvements will provide : 1 . a pedestrian-friendly, safe-walking ._environment for area residents 2 . an increased aesthetic quality for the area . ® 3 . a stimulus for economic development and new affodable housing. 4. an increased drainage threshold that will negate the substantial flooding in the area . b. Detailed Scope of Services: The scope of services should explain exactly what will be accomplished with the funds requested. l . Installation and repair of sidewalks along` SW 5 CT. Landscaping and tree planting in the swales along the east and west sides of SW 5 CT. 2 . Installation of fencing at Chester Byrd Park. Landscaping and tree planting throughout the park area . 3 . Installation of french drains and catch basins on SW 5 ST/SW 4 ST. C. Project Continuation and Maintenance: Indicate what organization is responsible for maintenance of the project after completion. (Attach letters or verification). The City of Dania Beach will be responsible for the maintenance of sidewalks , landscaping, drainage, and fencing improvements . See exhibit A. ® Broward County Community Development Division Municipal Application Page 2 of 10 Twenty-Sixth Year ® 6. Applicant's Management Capability: Briefly describe the capacity of your municipality to undertake the proposed project. Discuss prior experience in the administration of Federal funds and list existing funding agreements. a. Discuss experience in the administration of Federal funds and general management capacity, include other Broward County Department of Human Services programs if applicable. The City has successfully managed five CDBG grant projects . The City has also managed other federal grants such as the Local Law Enforcement Block Grant (LLEBG) and grants from the Department of Juvenile Justice. b. Provide a list of current CDBG projects. First Grant Project iVame ` NW Project Phase III Funtling ` SW Project Phase IV Amount `. 210, 071 . 00 Contract; 11/1/99 to 7/31/00 Expenditure 0 Period Percent' . 0 , Balance of Completion Reviewing Eng. Bids funds unspent 210, 071 . 00 Second Grant Project Flame Funding NW Improvements Amount 142 , 460 . 00 Contract 11/1/98 to 1/31/00 Expenditure Period extension request filed 21 , 360 . 00 Percent Balance of Completion 15 percent funds unspent 121 , 100 .00 Third Grant Name Name Funding Amount Contract '.Expenditure Period Percent Balance of Completion funds unspent Broward County Community Development Division Municipal Application Page 3 of 10 Twenty-Sixth Year 7. Description: Describe the outcome(s)of the project. Description is to include time frame for start-up and completion, street location of the service and census tract(s). Describe the service area. a. Project Description: Capital improvements should state anticipated linear feet of project or number of public facilities. Public service projects should specifically state number of clients per year. Housing development or rehabilitation should state number of housing units. Economic development projects, should state number of businesses to be assisted, jobs created and describe loans available. 1 .Chester Byrd Park- Fencing, extra heavy duty with 2 double gates and 3 walk through' s . Remove 1164 1/ft of existing fence andi thstall same amount . 2 . SW 5th CT, new and replacement sidewalk, approximately 500 sq. yards . 1T 3 . Sidewalk removal - 50sq yards . 4. Landscaping - 200 palm trees , pavers ( 350 sq. yards) , sod&mulch. 5 . Drainage - install ( 6 ) 200" frech drains using perforated 15" PVC pipe with "type c" catch basin at each end . b. Time Frame: What is the time frame for start-up and completion after notification of funding award. Indicate what funding commitment is required to provide for timely project start-up. The City will be prepared to commence with the project as soon as a "notice to proceed" has been recieved . Project completion is anticipated in ( 8 ) to ( 10) months . C. Street Location: Attach map identifying project location. Also provide a legal description when site acquisition is involved. See exhibit B d. Census Tract(s) and Block Groups: Consult census maps for the census tract location of this project. (Area benefit projects must serve 51% low and very low income persons.) 805 Broward County. Community Development Division Municipal Application Page 4 of 10 Twenty-Sixth Year v 8. Budget Table Instructions: Complete-the following Budget Table and provide the requested information on the matching share of resources committed to the project. a. Budget Table: For each expenditure category in the left hand column enter the proposed amount necessary to complete this project under the column for the source of funding. Enter the source of funding in the appropriate cell. Category 1. Z 3 4 CDBG Non'CaDBG CDBG TOTAL AILSources Name of Source of Funds Personnel 9 216 . 0 0 Benefits Travel Training Equipment Supplies Contractual Construction Other Totals 00 112 , 902 . 00 Broward County Community Development Division Municipal Application Page 5 of 10 Twenty-Sixth Year 9. Budget Narrative Instructions: The budget narrative statement should provide a detailed explanation justification for each cost category shown in the Budget Table on page 5. The budget narrative should identify non-CDBG resources to be utilized in financing including mortgages or construction financing for the project. Also, specify the costs for which CDBG funding is being requested and the costs to be covered by non-CDBG resources. Additional pages can be added, if necessary. CDBG Funds : Construction - ( sidewalk repair and installation, mobilization, maintenance of traffic, payment and performance bond, landscaping, drainage , fencing. ) 158 , 256 . 80 Contractual - (engineering services) 39, 564. 20 In-Kind - (personnel , fringe benefits ) 12 , 902 .00 Project Total : 210 , 723 . 00 Broward County Community Development Division Municipal Application Page 6 of 10 Twenty-Sixth Year ® 10. Describe and calculate Leveraging_ Describe and attach supporting documentation including letter of commitment, resolutions, minutes of meetings, etc. providing the specific resources the applicant will commit to the project identified in columns 2 and 3 of the Budget Table above. Include and identify in-kind contributions, sweat equity and other resources. a. Provide documentation as an attachment and summarize below. 1. For economic development projects, the value of the jobs produced in the previous year can be used as leverage. Documentation must be provided showing name of business, title of job and salary. 2. For housing development projects, anticipated mortgage financing will be considered as in-kind contribution. b. �e e hibit C nsfruc ions on calculating leveraging Leveraging will be computed by taking into account the total dollar cost of the entire project including in-kind contribution. • Percent Leveraging = Total Non-Grant Funds (CDBG) $ X 100 Total CDBG $ In computing Total Cost of the project,funding from all sources for the project must be added. This includes Federal funds, State funds, contributions, private sector financing, in-kind contributions, etc. In-Kind Contributions are non-cash items. Non-cash items are contributions to the project, e.g., labor, office space, use of equipment, etc that do not involve cash payments by the entity. However, a dollar value must be given to in-kind and it must be added to the cost of the project. In-kind contributions must be accounted for and included in the financial audit of the funded entity. Calculations: City of Dania Beach 12 , 902 . 00 * 100/197 , 821 . 00 CDBG =6 . 5 match • Broward County Community Development Division Municipal Application Page 7 of 10 Twenty-Sixth Year 11. The project generally reflects adopted plans, goals, objectives and policies. a. Project consistent with Broward County Consolidated Plan: Project should explain which Consolidated Plan priority it will address. This project is consistent with priorities X and XI of the Broward County Consolidated Plan. b. Project Consistent with Local Government Plans and Zoning: Project letters from municipality orCounty government in which the project will occur,stating consistency county or municipal adopted comprehensive plans. See exhibit D C. Is project a permitted use in the zoning text regulations for the zoning district designated for the project site? Yes [ ] Attach municipal or County verification of zoning and adopted future land use plan designation for the site No [ ] plan of action to achieve zoning district change. N/A d. Plat Approval: Does your project require platting or a plat note amendment? Yes [ ] Attach platting requirements and time table for • completion. No [XX] Provide Plat Name, Plat Book Number and Plat Page Number Paradise Manor ( 32-31 ) College Tract ( 19-9) College Tract ( 19-19) e. Countrywide Programs: If a specific program in the area of single family or rental rehabilitation, residential redevelopment, commercial revitalization, or redevelopment is proposed, explain how the program will be more effective on a cost and services basis then the same program provided by the Broward County Community Development Division. N/A f. State and Regional Policy Plans:The Florida State Comprehensive Plan provides long-range policy guidance for the orderly social, economic and physical growth of the state. The Strategic Regional Policy Plan for South Florida specifically addresses housing and economic development. Discuss consistency and provide a letter demonstrating consultation with South Florida Regional Planning Council staff at 3440 Hollywood Boulevard, Suite 140, Hollywood, Florida 33021, phone 954- 985-4416. List below correspondence and attach as an exhibit. • Predecessor ' s correspondence with Ping ChAng on 2/10/99 ,tta-eared ae ez�h,��� Broward County Community Development Division Municipal Application Page 8 of 10 Twenty-Sixth Year 12. Real Property and Relocation Policy: Complete this section when displacement of families or businesses is required. a. Real property: Does the proposed project require the acquisition, subordinated or leasing of real property? Yes [ ] Provide a legal description, including street address and the property owner's name. Consult the Community Development Division staff before acquiring real property to follow the Uniform Acquisition Procedures No LX] No property is to be acquired b. Relocation: Does the proposed project necessitate the relocation of homeowners, tenants or commercial establishments. Yes [ ] Outline the proposed relocation plan and show source of funds on Page 1-5 and 1-6 for the budget table and narrative above. No JX ] Broward County Community Development Division Municipal Application Page 9 of 10 Twenty-Sixth Year • 13. Citizen Participation: Complete this section for citizen participation documentation. How did the citizens in your jurisdiction participate in the selection of this project? a. A copy of the resolution from the governing body giving authorization to submit proposal(s) with name and title of official designated to sign application. See exhibit F b. Copies of meeting or hearing notices which verify efforts to invite citizen input(to include points of distribution)and pertinent information from the municipality reflecting inclusion of citizen input in final decisions. Documentation includes a copy of the certified proof of advertising of the public hearing held by the governing body. See exhibit G C. Verification of other efforts which provide information to citizens, i.e., workshop notices,attendance records,sunshine ads,civic association meetings. See exhibit H 14. Certification: Complete the certification below. ® If this application is approved for funding, the organization agrees to comply with all required Federal, state and local laws and regulations. The organization cinfirms that it is fully capable of fulfilling the obligations as stated in this proposal and in any attachments or documents included with this application. As a duly authorized representative of this organization, I submit this application to the Broward County Community Development Division and verify that the information herein is true, accurate and complete. PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18,Section 1001, provides that a fine up to $10,000 or imprisonment for a period not to exceed 5 years, or both, shall be the penalty for wilful misrepresentation and the making of false fictious statement, knowing same to be false. Name of Organization: City of Dania Beach 11 Type of g i tion: [X Municipal City Manager 1/18/00 (Si RA tur (Title) (Date) Broward County Community Development Division Municipal Application Page 10 of 10 Twenty-Sixth Year exhibit A 41 0 0 r FLORIDA January 17, 2000 Mr. Ray Lubomski, Director Broward County Community Development Division 201 S. Andrews Avenue, 2nd Floor Fort Lauderdale, Florida 33301 RE: City of Dania CDBG XXVI Maintenance Verification Dear Mr. Lubomski: This letter serves as verification that the City of Dania Beach will be responsible for the maintenance of infrastructure and landscaping of its proposed projects for the Community Development Block Grant 26rh Year Funding Cycle. Sincerel , X a,. ,, ert m Utilities/Public Works Director 11 `Broward's First City' 100 Wesr Dania Beach Boulevard Dania Bcach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beadh.A.LIS ' / � ' 11• 1• 11 _a.'IIIt.t3 ovv � w1 rry,�• ��,.r• l v , I O iUi[ ■��r u�lQO --. 10�ilt�i;�.�� ,�x, ' a������� �s A � • . 0�00 oa�0 �®0 �� e� �eaa m ro.�aCol�. 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III_ all�il ■u- �;owe ot• �� -� .- �C� a 11 000 0� Hill w ■ �� �x i[�t�Y Za O Q •©a 1 •ice ■1�i1� �r • -�.�Y!urr�0 �1 .2I :tea, � A`t.►"!�t i O<iMV R•Jw wvr :.rw erg • [O7�#R7c' uv�a[ ® ■' r �3 LII �� �1!�t Gib I�rrJ 1-0 r\ �f� [ YVCS.t'LwDi/If •lily w aw +r.ra c�LS ��°i3 V ®'''�•.Al FZ Oi7/ ��[0�71 r.r�r►r[ �� O ' O•aw FIFO PM�, _ wF• 1.220-6-' .._ t� t I � r�0rie� 'fin • su i o� Ad ! y' �CO FS1ilE33 AJV[' Qp� .,I it Mom MI Z ! E31 tit Ile O �Os� w �!� � o-. m� 9:2 m kid =® ®� �Im sei _ • ®,Q1C0„�� 31��i@ ®� now 1 - �� �i�•off ifs sws o��' �® �� I' �:� wo cue J'1� e•rFe a��' 0�� i� — 43 exhibit C s y . FLORIDA January 17, 2000 Mr. Ray Lubomski, Director Broward County Community Development Division 201 S. Andrews Avenue, 2"d Floor Fort Lauderdale, Florida 33301 RE: City of Dania CDBG XXVI In-Kind Verification Dear Mr. Lubomski: ® This letter serves as verification that the City of Dania Beach will be responsible for the provision of in kind services via the Department of Public Works in the amount of$12,902 for supervision of the C%'s roposed projects for the Community Development Block Grant 26`' Year Funding Cycle. - er r F ke I i !City nager 13 `Broward's First City' 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beach.fl.us exhibit; D . m m 9t FLORIDA January 14, 2000 Mr. Ray Lubomski, Director Broward County Community Development Division 201 South Andrews Avenue Fort Lauderdale, Florida 33301 Dear Mr. Lubomski: This letter serves as verification that the proposed project of the City of Dania Beach for CDBG 26 Year funding cycle is consistent with the City Comprehensive Plan and with municipal zoning text regulations of the City of Dania Beach. Sincerely, Leigh Kerr, AICP Planning Consultant Itrl 14 "Broward's First City" 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beach.fl_us exhibit E axe �f' FLORIDA RIDl 1 January 17, 2000 Mr. Ray Lubomski, Director Broward County Community Development Division 201 S. Andrews Avenue, 2nd Floor Fort Lauderdale, Florida 33301 RE: City of Dania CDBG XXVI Correlation to Strategic Plan Dear Mr. Lubomski: ® Correspondence occurred on 2/10/99 between my predecessor, Kevin dick, and Mr. Ping Chang of the South Florida Regional Planning Council. They discussed how the proposed projects of the City of Dania Beach met with the regional policy objectives for the South Florida Regional Planning council. It was found that our proposed projects relate directly to Strategic Regional Goal 2.2, "Revitalize deteriorating urban areas". A copy of the policies that are included in regional goal 2.2 is attach d. i cerel , J o Nu emaker s stant to the City Manager 15 `Broward's First City' 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beach.A.us • Feb-10-99 03: 55P P_01 exhibit E South Florida Regional Planning Council 3440 Hollywood Blvd.,Suite 140 Hollywood,FL 33021 (954)985-4416 or SunCom 473-4416 FACSIMILE TRANSMISSION SFRPC FACSIMILE NO.: (954)985-4417 or SunCom 473-4417 TO: Kevin Dick 921-2604 DATE: 2/10f99 TIME: 3:10pm FROM: Ping Chang SUBJECT: SRPP Policies This transmission contains//page(s) including this cover sheet. COMMENTS: Dear Mr.Dick: As requested, attached please find the Land Use and Public Facilities Goals and Policies from the Strategic Regional Policy flan for South Florida. Please call me if you have any questions. Respectfully yours, Ping If any problems occur in receiving this message,please call this office at(954)985-4416. 16 FEB-10-1999 16:03 P.L1 Feb-10-99 03:57P P_06 exhibit E STRATEGIC REGIONAL GOAL 2.2 Revitalize deteriorating urban areas. ll enchmark,/Indicators Increase the percent of public and private investment which is directed to urban areas that are in need of rehabilitation. Regional Policies 2.2.1 Give priority to development in areas that are blighted, characterized by underdevelopment or underemployment and are in need of redevelopment; among these,secondary priority should be given to areas within which adequate infrastructure and support services are either programmed or available. 2.2.2 Public facility and service providers should give priority to eliminating any infrastructure deficiencies which would impede rehabilitation or redevelopment of blighted areas. 2.2.3 Support the establishment of special level of service standards for Iocalized areas(such as transportation conmuency exception areas)where designed to accomplish such growth management objectives as infill development on passed-over urban sites,redevelopment ® of deteriorated areas, establishment of long-term employment opportunities in neighborhoods having high unemployment, or the evolution of planned urban or suburban centers served by public transit. 22.4 Continue the development of the urban core concept and criteria in order to a) provide incentives for high density, urban centers; b) allow for flexibility in the expenditure of transportation system capital funds to create a more balanced mix of highways, transit and goods movement;and c) identify areas and corridors of high-quality transit service in which transportation levels of service standards may be based on person trips rather than vehicle trips. 2.2.5 Develop and implement incentives to attract public and private sector investment and the- placement of major cultural facilities to downtown areas. 2.2.6 Encou#age the use of the downtown or areawide DRI as a planning tool for downtown areas end promote the increased participation of all affected parties in the process. Support the designation of Urban Central Business Districts and Regional Activity Center's in accordance with Section 28-24.014(10),F.A.C. 2.2.7 Local overnments in the region should develop and adopt urban design guidelines for physic I development with emphasis on attractive, well-planned, compact mixed-use communities which take advantage of the region's existing and planned infrastructure and which provide for adequate amounts of urban parkland and greenspace. 2.2.8 Encourage and support the development of neighborhood master plans including the use of neighborhood improvement districts as defined in Section 163.502, Florida Statutes, 17 FEB-10-1999 16:06 P•6- exhibit F ® RESOLUTION NO. 2000-04 A RESOLUTION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 26T" YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (2000-2001) IN THE AMOUNT OF $218,100.00; PROVIDING FOR FUNDING FOR SOUTHWEST IMPROVEMENTS PHASE V IN THE AMOUNT OF $197,821.00 AND ALLOWING DANIA BEACH HOUSING AUTHORITY TO APPLY UNDER CITY'S APPLICATION IN THE AMOUNT OF $20,279.00; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE SAID APPLICATION; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA. Section 1. That that certain 26th year application for the Community Development Block Grant program for 2000-2001 fiscal year for Southwest Improvements Phase V and Dania Beach Housing Authority in the amount of $218,100.00, between the City of Dania Beach, Florida and Broward County, in substantial form as Exhibit "A", attached, is approved and the appropriate city officials are authorized to execute it. The City Manager and City Attorney are authorized to make minor revisions to said application as are deemed necessary and proper for the best interests of the City.. Section 2. That this resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS 11th DAYP JANUtR-COMiMISSIONER � ATTEST: MAYOR-COMMISSIONER ROLL CALL: MAYOR BERTINO -YES VICE-MAYOR MCELYEA- YES SHERYL CHAPMAN COMMISSIONER ETLING - YES ACTING CITY CLERK COMMISSIONER CALI - YES COMMISSIONER MIKES- YES APPROVED AS TO FORM AND CORRECTNESS: BY: THOMAS J. ANSBRO, CITY ATTORNY RESOLUTION NO. 2000-04 18 exhibit G © 0 ' 4 FLORIDA s i Public Meeting Subject: Community Development Block Grant Program: 26t" Year Funding Time:e: ednesday, December 15, 7:OOP . Location : City Hall Conference Room Please attend and express your preferences for the City's 26t" Year C® G application. Refreshments will be served. For additional information please call Jason Nunemaker @ 924m 3609 or jnunemaker@ci.dania-beach.fl.us 19 "Broward's First City" 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Phone: (954) 921-8700 www.ci.dania-beach.fl.us exhibit H tom, • � o FLORIDA Q P 3 Public Meeting Subject: CDBG: 26t" Year Funding Time: Wednesday, December 15, 7:00PIVl Location: City Hall Conference Room A&enda A. Introductions B. Discussion 1. How should the money be apportioned among the ® community? C. The Projects 1. 2. 3. 4. 5. D. Conclusion - Next Meeting Date? 20 "Broward's First City' _- _- ri-4,1-, �:1004 Phone: (954) 921-8700 www_ci.dania-beach.fl_us exhibit H r 14 c 21 The Housing Authority ®f the City ®f Dania 715 WEST DANIA BEACH BOULEVARD - DANIA BEACH, FLORIDA 33004-3227 TELEPHONE: (954)920-9662 FAX: (954)920-9677 TDD#: (954)920-8946 Rita B.Smelcer,P.H.M. Executive Director December 14, 1999 Mike Smith, City Manager City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 Re: City of Dania Beach 26"' Year CDBG Application Dear Mr. Smith, As you already know, all 26a' Year CDBG Applications for eligible organizations must be made through the organization's respective municipality. The Housing Authority of the City of Dania (HACD) is such an organization,providing affordable housing for low-income households in the Northwest section of Dania Beach. As HACD provides housing for 146 low-income citizens in it's 40 unit Saratoga Apartment Complex located in an area of the City qualifying for CDBG funds,the Board of Commissioners of HACD feel that much needed improvements to this complex would be an appropriate use of a portion of the$218,100.00 grant allocation available to the City of Dania Beach. Following is a prioritized list of work items the Housing Authority would like to have included in the City's 26`h Year CDBG Application. Your thoughtful consideration of any or all of these work items will be greatly appreciated. Priority# I—Installation of Gutters,Downspouts and Splash Blacks-$20,279.00. The Saratoga Apartment Complex is badly in need of fill and sod to cover erosion around building foundations and existing sprinkler pipes(which are becoming trip hazards);however,as much of the erosion is caused by rain water runoff from roofs the installation of gutters,downspouts and splash blocks to correct the cause of the problem is HACD's#1 priority. The estimated cost is for seamless aluminum gutters and downspouts and concrete splash blocks for all twelve(12)buildings located at the Saratoga Complex. BOARD OF COMMI,SSIONERS William C.Winkelholz,Chairperson Barbara Bullock,Vice Chairperson Joel Azrikan—Bobbie Grace—Merita Mitchell—Clara Randall—Thomas P. Sette Priority#2—Repair of the East Side Sprinkler System-$7,200.00 Before fill and sodding is completed, the Sprinkler System serving the Eastern section of the Saratoga Complex needs to be repaired so the new grass will not die due to the lack of water. The Sprinkler System located on the West side of the property was repaired during the summer of 1999 in conjunction with drainage work being done; however,funds were insufficient to cover the estimated cost of East side repairs. Priority#3—Fill(to cover erosion around building foundations and to cover exposed sprinkler pipes)/ Sod/ Landscaping-$25,000.00 This work item is being requested in order to preserve the structural integrity of the buildings, eliminate trip hazards currently existing on the property,and enhance the appearance of the property. 14ACD would like to have this item listed as Priority# 1; however, it was felt that maintaining this work item would require first installing guttering to correct the erosion problem and completion of the sprinkler system repairs in order to preserve grass&plantings. Priority#4—Central Air Conditioning/Heat-$119,460.00 The Saratoga Apartment Complex currently is without air conditioning, except for some inadequate and inefficient window units provided by individual Residents. Residents unable to afford their own units must do without in a climate where air conditioning is not considered a luxury. In addition, the window units in use are unsightly and sometimes dangerously or improperly installed by Residents causing additional problems for both the Resident and HACD. Concerning heat, Saratoga Apartment units contain only one small electric wall heater per each three bedroom apartment. While heat is not often required in our climate, this very minimal heating system does not provide sufficient heat when it is needed. The estimate cost of this work includes all equipment plus the installation and finish work required to lower hallway ceilings to accommodate the duct system and to install concrete slabs for the units. The four (4) work items being requested by HACD total $171,939.00, but have been listed separately as four (4) priorities in order to allow the City of Dania Beach more flexibility in the preparation of the 26`h Year CDBG Application. We feel that all items listed would contribute greatly to the preservation of a valuable low-income housing resource in the City of Dania Beach and would like to see all items listed receive consideration. We do understand that funds are limited and that the City will receive requests for other worthwhile projects, but as the low-income Residents of Saratoga Apartments help qualify the City for this grant funding, we feel that a portion of the funds should be used to help improve their living environment. Thank you in advance for your thoughtful consideration regarding this matter. Sincerely, i rRitfaSmelcer Executive Director RS/rj Cc: Mayor and City Commissioners City Of Dania Beach Chairman and Board of Commissioners Housing Authority of the City of Dania BOARD OF COMMISSIONERS William C.Winkelholz,Chairperson Barbara Bullock,Vice Chairperson Joel Azrikan—Bobbie Grace—Merita Mitchell—Clara Randall—Thomas P. Sette